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					2008 Transfer Specialist
      Conference
    Awarding Credit for
  Non-
  Non-Traditional Education
       and Training
   Welcome & Introductions
Tracy Mullen Cosker
Director of Transfer Students, SOC Counselor
American Public University System
tcosker@apus.edu; 703-396-
tcosker@apus.edu; 703-396-6889

Jolene Passut
Sr. Manager of Transfer Credit Quality and
Training
American Public University System
jpassut@apus.edu; 703-396-
jpassut@apus.edu; 703-396-6862
            “Non-
    What is “Non-traditional”
           Education?
Credit By Exam
Distance Education Coursework
Military Training & Experience
Corporate and Specialized Training Programs
Police Officer/First Responder Training and
Development
Work/Life Experience (PLA)
     Why Is It So Important?
Expanding and evolving transfer student populations
Market competition in the education arena
Advances in society and technology dictate that valid
learning is happening in more places than the
traditional classroom
Current economic crisis
New GI Bill Legislation and DOD Initiatives for
“Wounded Warriors”
Students want it!!
            What Are The Issues?
Federal Legislation
    Recent language in Higher Education Bill
    Push for “blanket” or “federalized” transfer policy
    Government spending and deficit
Gaining Academic Staff Support
    Validating the learning
    Overcoming the traditionalists
    Cost Analysis
    Using their knowledge to gain trust and “buy in”
Maintaining Academic Integrity of Your Institution and Degree Programs
    Learning Outcomes and Assessment
    Continuous review and improvement
    “Selective” Transfer Policy
Understanding How to Evaluate and Assess

Consistency in Evaluation Results

Best Practices – Do They Exist?
             Best Practices??
What Exists?
  State Laws/Articulations
  Organizations such as ACE/CAEL/PONSI
  Institute for the Study of Transfer Students
        Review Disc ssion
  Peer Re ie & Discussion
What Is Coming?
  Higher Focus from organizations such as AACRAO and
  NASPA
  More Research Initiatives
  Federal Legislation??
  Federal Transfer Survey
Understanding the ACE Guides


              Cynthia Bruce
    Associate Director Military Evaluations
       American Council on Education
        cynthia_bruce@ace.nche.edu;
        cynthia_bruce@ace.nche.edu;
               202-939-
               202-939-9432
         Non-
Awarding Non-Traditional
        Credit
Credit By Examination
           AP Exam
   Advanced Placement Examination
              CLEP
  College-
  College- Level Examination Program
              DSST
   Dantes Subject Standardized Tests
              DLPT
   Defense Language Proficiency Test


       Excelsior Exam
     Excelsior College Examination
                         AP Exam
                 Advanced Placement Examination

Exams used throughout participating high schools to give students the
opportunity to perform and earn credit at a college level

                          ACE-
Credit Earned by applying ACE- Credit Recommendations or Institutional
Assessment and Review

Exams – 37 options to include 22 subject areas

            Five-
AP Grades Five-point Scale:
               well-
 5: Extremely well-qualified
    Well-
 4: Well-qualified
 3: Qualified
 2: Possibly qualified
 1: No recommendation
                 AP Exams
Using American Council on Education (ACE) Credit
               Recommendations




   ACE recommends credit for a minimum score of 3
How APUS Awards Credit: AP Exams
Verify the following information:
   Student’s Name
   Date Exam Taken
   Name of Examination
   Grade- Must be 3 or Above
   Grade-

         Determine if course is degree applicable based on
      General Education requirements and Degree requirements




                    See Sample A – AP Transcript
                                CLEP
            College-
            College- Level Examination Program


Exams used to give students the opportunity to earn credit at a college level based
on knowledge learned

ACE-
ACE- Credit Recommendations and Institutional Assessment & Review

Exams – 34 options to include 5 subject areas

Credit for each exam based on passing the set minimum qualifying score
              CLEP Exams
Using American Council on Education (ACE) Credit
               Recommendations




         ACE Recommends a range of credit
         based on a minimum score achieved
How APUS Awards Credit: CLEP Exams
 Verify the following information:
    Student’s Name
    Date Exam Taken
    Name of Examination
    Score

 Determine if course is degree applicable based on General Education
    requirements and Degree requirements




                  See Sample B – CLEP Transcript
                                DSST
               Dantes Subject Standardized Tests

Exams used to give service members the opportunity to earn credit at a college
level based on knowledge learned

ACE-
ACE- Credit Recommendations and Institutional Assessment & Review

Exams – 37 Subjects

Credit for each exam based on passing the set minimum qualifying score
How APUS Awards Credit: DSST Exams
     Verify the following information:
         Student’s Name
         Date Exam Taken
         Name of Examination
         Grade- Must be 3 or Above
         Grade-

     Determine if course is degree applicable based on General
         Education requirements and Degree requirements




               See Sample C – DSST Transcript
                                      DLPT
                     Defense Language Proficiency Test

   Foreign Language tests produced by the Defense Language Institute (DLI) for
   military services and U.S. Government Agencies

   ACE- Credit Recommendations
   ACE-

                  Scale-
   DLPT Grading Scale- Based on a 0 to 3 scale:
    ( )                                y
    (3) General Professional Proficiency
    (2+) Limited Working Proficiency, Plus
    (2) Limited Working Proficiency
    (1+) Elementary Proficiency, Plus
    (1) Elementary Proficiency
    (0+) Memorized Proficiency
    (0) No Proficiency

**Note: We are currently working with DLPT to determine valid testing
  centers to accept ACE Credit Recommendations.
      How APUS Awards Credit: DLPT Exams
Verify the following information:
    Student’s Name
    Language
    Score


DLPT Score Reports, showing DLPT test
   results and the amount of
   recommended credit under the ACE
   Credit by Examination Program.


Determine if course is degree applicable
    based on General Education
    requirements and Degree
    requirements

**Note: This is our current practice. We
   are working with DLPT to validate
   testing centers in order to accept
   ACE Credit Recommendations.
              Excelsior Exams
Exams used to earn credit at a college level based on knowledge learned

ACE-
ACE- Credit Recommendations

Exams – 50 Subjects

Credit for each exam based on passing with a grade of C or higher
            Excelsior Exams
Using American Council on Education (ACE) Credit
               Recommendations




   ACE recommends credit for a grade of C or higher
 How APUS Awards Credit: Excelsior Exams
Official Excelsior College transcript
Date Exam Taken
Name of Examination
Grade- Must be C or Above
Grade-
                 Determine if course is degree applicable based on
             General Education requirements and Degree requirements




                       See Sample D – Excelsior Transcript
  How Others Award Credit
Develop alternate minimum scores per
Institution/Department/Division
Individual Exam Review
Mi i       S      l     ihI i i
Minimum Score along with Institution
Assessment Exam
    Other Exams

IB – International Baccalaureate
Microsoft Office Certification
Novell
Professional Aviation Maintenance
Distance Education Coursework


             Traditional
                    g
              Abridged
     Correspondence/ Self Guided
  Distance Education Coursework
                      Traditional
Learning in which comparable instruction is delivered to
student in a different location and/or time
Highly interactive form of study
Easy to evaluate for equivalency as learning outcomes and
          ll bi for distance courses match th “residency”
course syllabi f di t                   t h the “ id    ”
courses
Most common form of distance education coursework being
award in transfer
May be in the form of:
   Online Instruction with Textbook/Newsgroups/Web casting
   Two-Way Video/Web casting
   Two-
   One-       Pre-
   One-Way Pre-Recorded Video
   Interactive Video/Web casting
Distance Education Coursework
                         Abridged
        interactivity-                   self-
Limited interactivity- relies heavily on self-paced study
Offered by many “brick and mortar” campuses in the initial
                         “on-
phase of developing an “on-line” program.
Often not a “rigorous” as traditional distance coursework
More challenging to equate to traditional classroom learning as
learning outcomes are more difficult to assess and test.
May be in the form of:
   CD-
   CD-Rom
   “Courses in a Box”
   Self-
   Self-study programs
Distance Education Coursework
  Correspondence/Self Guided

Courses include modules and sub courses
Can be found with and without proctored
exams – this is an important factor in
determining credit award.
Least common form of distance education
coursework being awarded in transfer
 Distance Education Coursework
            Credit-
  Awarding Credit- Using ACE
Is the institution accredited?
  National Accreditation vs. Regional – many distance
  learning programs are Nationally Accredited
  Recent trends find many Distance Education Institutions
  and Programs seeking and gaining Regional accreditation
Has the course been approved/evaluated by ACE for
credit recommendation?
  An increasing number of distance courses are being
  evaluated by ACE due to the increase in transfer rejections
  for these courses
  Makes the award of credit transfer easier – the assessment
  has already been done for you
Distance Education Coursework
            Credit-
  Awarding Credit-Academic
          Assessment
   What Are the Learning Outcomes?
       This is the single most important question when academics consider awarding
       credit for distance education
       Should be clearly defined and measurable
       80/20 rule
   What is the Course Content?
                             p    y
       Is there a well developed syllabi
       What are the course materials used
       What is the course delivery model
   What is the Academic Rigor of the course?
       How many pages of material read
       What exams are given
       Research papers and course assignments
       Length of time to complete the course
   How is the Course Assessed?
       Grade criteria
       Completion rates
       Institutional review
Distance Education Coursework
         Credit-
Awarding Credit- Other Methods
PLA (Prior Learning Assessment)
Portfolio Review
              “Test-
Institutional “Test-Out” Programs
  Institutionally Developed
  Passing final exam of course
  Paper Submission
Articulation/Institutional Policy
Transfer Appeal
Distance Education Coursework
              Credit-
    Awarding Credit- THE
       CHALLENGES
Understanding of delivery systems
Converting classroom time
Understanding of course comparability
Understanding of accreditation standards
Overcoming Academic “Traditionalists”
Military Training and Experience
Three main types of Military Credit
    Accredited Degree Granting Military Institutions
    ACE Evaluated Training & Experience
    Non-ACE evaluated Training & Experience
    Non-

Four main documents to Review
    CCAF Transcript (Air Force; Sample E)
                p (            ;    p F)
    CGI Transcript (Coast Guard; Sample F)
    AARTS Transcript (Army; Sample G)G)
    SMARTS Transcript (Navy & Marines; Sample H)

Three support documents to Review
                                                                  (Sample I)
    DD 214 – Certificate of Release or Discharge from Active Duty (Sample I)
    DD 295 – Application for the Evaluation of Learning Experiences During Military
            (Sample J)
    Service (Sample J)
                                                                      (Sample K)
    DD2586 – Verification of Military Experience and Training (VMET) (Sample K)
Military Training and Experience
       Accredited Degree Granting
          Military Institutions
    Treat like other accredited institution credit
    Follow institutional credit transfer policy
    Review course descriptions and course syllabi

 Community College of the Air Force (CCAF)
 C        it C ll       f th Ai F
 Air Force Institute of Technology
                 (Sample L)
 Air University (Sample L)
                                            (Sample M)
 US Army Logistics Management College (Sample M)
                                                (Sample N)
 US Army Command and General Staff College (Sample N)
 US Naval War College
 Joint Forces Military Intelligence College
 Defense Language Institute
                         (Sample O)
 Marine Corps Institute (Sample O)
 Military Training and Experience
       Accredited Degree Granting
           Military Institutions
Things to keep in mind:
  Pass/Fail rates and completion rates may be
  calculated differently than traditional institutions
  Some accredited military institutions also carry
  ACE credit recommendations – develop a clear
  policy
                non-
  Resident and non-resident versions of the
  programs offered can result in different learning
  outcomes and objectives
  Not all offer official academic transcripts
  Military Training and Experience
 ACE Evaluated Training & Experience
             Overview
Two Types of Review
  Military Coursework – classes taken
  Military Experience – jobs performed/occupations held
Three Things to Consider
  Exhibit Dates
  Exhibit Length
  Exhibit Location
Four Types of Credit Recommended
  Vocational/Technical
  Lower Division Associate/Bachelors
  Upper Division Bachelors
  Graduate
  Military Training and Experience
ACE Evaluated Training & Experience


        Two Types of Review

                 Coursework-
        Military Coursework- Search Courses

                Experience/Occupation-
       Military Experience/Occupation- Search
                    Occupations
Military Coursework Review
Military Experience/Occupation
            Review
 Military Training and Experience
ACE Evaluated Training & Experience –
         Things to Consider
   Instructional Methods
      “Course Description”
   Learning Outcomes
      Course objectives
      Learning achieved
   Degree Applicability
      M tl El ti
      Mostly Elective
      Physical Education
      General Education
      Major Equivalents
   Length of Time In Rank
      Used to determine amount of credit to award
      Primary/Secondary/Duty Recommendations on the AARTS
   Duplication of Credit
      Between other ACE Recommendations
      Between other Traditional Academic Credit
      Military Training and Experience
     ACE Evaluated Training & Experience –
          How APUS Awards Credit
1.   Review official document
2.   Remove duplicate credits
3.   Remove vocational/technical credit
4.   Determine credit to be awarded for militaryy
     occupations
5.   Compare ACE recommendations to degree
     requirements
6.   Review learning outcomes and instruction to
     determine equivalency
7.   Award credit according to prioritization of credit
   How Others Award Credit
Towards Physical Education requirements
For military coursework only (no experiential credit)
As “elective only” credit
According to institutional agreements (SOC DNS)
Through PLA or Work/Life Programs
Toward specialized degree programs
None at all
 Specialized Training Programs &
              Colleges


        Nationally Accredited Colleges

Corporate/Government Agency Training Programs

         Specialty Training Programs

   Police, Fire and Rescue Training Programs
Nationally Accredited Colleges

Academic programs created for adult and professional
students
Can generate an OFFICIAL Transcript from the
Institution making it easier to award credit if your
Institution does not discriminate based on accreditation
status
Often Evaluated by ACE for college level credit
recommendation – requires official ACE transcript
(Sample P)
Corporate/Government Training
          Programs
 Training developed by a corporation for career progression
 and/or professional development
 Often Evaluated by ACE for college level credit
 recommendation – can be seen on ACE transcript (Sample P)
 Requires Certificate of Completion listing:
    Title; Course Exhibit Dates; Course Location; Course Dates
              Specialty Programs

Career specific education & training such as
  Dentistry
  Paralegal
  Broadcasting
           y       y
  Pharmacy Residency

Often evaluated by ACE for college level credit
recommendation – Can be seen on ACE transcript
(Sample P)
Requires Certificate of Course Completion
Primarily Vocational/Career specific coursework
  Police Officer/First Responder
Training & Development Programs
Three Main Types
  Federal/National – such as Federal Law Enforcement Training
  Center (FLETC)
  State – such as Maryland Fire and Rescue
  Local – such as Rappahannock Police Basic Training
Often ACE evaluated
Often PONSI evaluated
Highly specialized degree specific learning
outcomes and objectives
WATCH OUT! Can frequently duplicate
academic coursework and military training
           Awarding Credit for
Police Officer/First Responder Training &
      Development Programs - ACE
     Courses evaluated by ACE – seen on ACE Transcript
     (Sample P)
     Require official certificate of completion listing:
        Title; Course Exhibit Dates; Course Location; Course Dates
            Awarding Credit for
 Police Officer/First Responder Training &
                    Programs–
      Development Programs– PONSI
National Program on Noncollegiate Sponsored
Instruction conducted by Board of Regents of
The University of the State of New York

“Translating noncollegiate learning experiences into
college credit recommendations”
                         PONSI
                  Program Review
Organizations supply information for each course or program submitted
  for review
   Course Outline/Syllabus
   Instructional Materials
   Examples of all grade determining coursework
   completed
   Instructor Qualifications
            Roster-
   Student Roster- Attendance and Grades
   Instructor Evaluations from Students and
   Management
   Level and Amount of Credit is determined for
   Transfer Credit Recommendation
           Awarding Credit for
Police Officer/First Responder Training &
                   Programs–
     Development Programs– PONSI
No “Official” PONSI Transcript
Require Certificate of Completion listing the following:
  Title; Course Exhibit Dates; Course Location; Course Dates
       PONSI
      Resources

www.nationalponsi.org/index.html

    CCR Online Directory of
College Credit Recommendations
Awarding Credit for Police Officer/First
 Responder Training & Development
             Programs
     How APUS Awards Credit


  Follow ACE Recommendations
  Follow PONSI Recommendations
  If the above are not available, complete
  Internal Course Review
Awarding Credit for Police Officer/First
 Responder Training & Development
             Programs
     How APUS Awards Credit
APUS Internal Police Basic Training and First Responder Program
Review
   Developed in conjunction with the Department of Criminal Justice and
   Emergency & Disaster Preparedness in 2001
   Designed for Basic Police Officer/First Responder Training programs offered
   across the country which are not already evaluated by an approved source
   (ACE, PONSI)
   Comprehensive matrix of program review elements established
   Extensive evaluator training program
   Combines traditional evaluation techniques with institutional policies for
   maximum credit award to avoid duplication of learning for the student
   Available toward specialized degree programs toward Major program
   requirements
   Requires comprehensive transcript and course material review to include
   content, course hours, learning outcomes and measurements.
   Regularly review to be sure in line with current best practices in the specialized
   area of study
      How Others Do It
Follow ACE Recommendations
Institutional Academic Review Process
Articulation with local law enforcement
       i
agencies
Portfolio or Prior Learning Assessment
None at all
Work/Life Experience Programs
Institutional credit recommendation programs
developed to award academic credit toward degree
requirements for experiential learning
Require intense cooperation with Academic Officers
Highly challenging to ensure equality of student
credit award for similar/same learning
Programs vary widely per institution but can often be
seen in the following formats:
  Portfolio Review with an associated academic course
  Individualized Academic Assessment and review
  Institutional Testing or Course Challenge
Work/Life Experience Programs
       The Challenges
Academics Department Cooperation
Ensuring credit transfer equality is achieved
and maintained
 Duplication of Credit
Developing the Program
  Submission Requirements
  Cost Factors
  Staffing Needs
  Delivery Timeline
Work/Life Experience Programs
          Resources
AACRAO – American Association of Collegiate
Registrar and Admissions Officers
  International Credential Evaluation Workshops and
  Training Programs
  Consulting Services to help you develop your institutional
  program
CAEL – Council for Adult and Experiential Learning
  Respected Training Programs for Prior Learning
  Assessment
  Consulting Services to help you develop your institutional
  program
                         Non-
    Awarding Credit for Non-
Traditional Training and Education
                     Steps to Success
 Gain academic and institutional support
    You will not succeed without it!
 Develop clear (and enforceable) policies
    Document, document, document
    Communicate, communicate, communicate
 Develop a comprehensive training program
    Non-
    Non-traditional credit transfer is only as good as the evaluator who
    awarded it
 Stay committed to QUALITY
 USE YOUR RESOURCES
    Makes the above much easier to achieve
 Monitor your progress and be open to improvement
                         Non-
    Awarding Credit for Non-
Traditional Training and Education
                  THANK YOU FOR YOUR PARTICIPATION

 Tracy Mullen Cosker
 Director of Transfer Students, SOC Counselor
 American Public University System
 tcosker@apus.edu; 703-396-
 tcosker@apus.edu; 703-396-6889

 Jolene Passut
 Sr. Manager of Transfer Credit Quality and Training
 American Public University System
 jpassut@apus.edu; 703-396-
 jpassut@apus.edu; 703-396-6862

 Cynthia Bruce
 Associate Director Military Evaluations
 American Council on Education
 cynthia_bruce@ace.nche.edu; 202-939-
 cynthia_bruce@ace.nche.edu; 202-939-9432

				
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