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USDAA_Help_21May10

VIEWS: 3 PAGES: 19

									(USDAA Help screens written by Stan Eskridge and Paul Kirk; revised: 21 May 2010)

Please Note:
      (1) To keep informed about Freeware Agility Secretary Tool (FAST) updates, all software
users are encouraged to join the FAST software Yahoo group list; see Section 1.1. below on
how to join.

       (2) This “read-me” document is a copy of the information contained in the help screens
of the Freeware Agility Secretary Tool (FAST). Making it available in this MS Word and PDF
format will enable you to easily print this information, should you wish to do so. This
document will give you a good understanding of the capabilities of the latest version of the
Freeware Agility Secretary Tool (FAST). These help notes were written specifically for the
USDAA module of the program.

       (3) You must have FileMaker Pro (version 8x, 9x, 10x, or 11x) installed on your computer
to read and use the USDAA module of the Freeware Agility Secretary Tool (FAST); the program
is written as an application of FileMaker Pro. Clone copies (no data in them) of the Catalog
file and the OwnerNDog file can be downloaded by going to:

      http://www.renzodog.com/program.html

      (4) If you have difficulty importing your data from your old files into a new file version,
contact Jack Mathieson JillnTie@aol.com or Paul Kirk paul@renzodog.com and we will be
happy to help you.


Table of Contents (USDAA Module)
1.0. FAST Software Program Overview
      1.1. How to Keep Informed about FAST Agility Software Updates
      1.2. How to Contact Us
      1.3. Overall Description and Prerequisites
      1.4. What this Agility Program Enables You to Do
      1.5. Files Used by this Agility Program
      1.6. Getting Started (Making new OwnerNDog file, and Catalog file)

2.0. Initializing Trial Information
      2.1. Setting Up the Basic Club and Trial Info
      2.2. Setting Up the Entry-Fee Discount Categories
      2.3. Initializing the Trial Classes

3.0. Entering Data
      3.1. Overview of Entering Data
      3.2. Importing from an Old OwnerNDog version into a New OwnerNDog Version
      3.2.1 Importing from OwnerNDog Versions newer than 27 Aug 06
      3.2.2 Importing from OwnerNDog Versions 27 Aug 06 and older (for updating NADAC
                    dog and owner records)
      3.3. Importing from an Old Catalog version into a New Catalog Version

                                                 1
     3.4. Importing Address Data from Another Database
     3.5. Working with a New Database
            3.5.1.New Owner and New Dog
            3.5.2.Owner in Database but Has New/Additional Dog
     3.6. Working with a Previous Trial Data Base
              3.6.1. Existing Dog with Registration Number in Your Database
              3.6.2. New Dog with USDAA Number
     3.7. Entering the Dog‟s Height
     3.8. Entering Class Data
     3.9. Working with Fields
            3.9.1. Changing Registration Numbers (or correcting numbers)
            3.9.2. Changing or Correcting the Owner‟s Name
            3.9.3. Dog Competing in Championship and Preferred
            3.9.4. Dog Competing at Jump Height Greater Than Its Normal Jump Height
            3.9.5. “Catalog # ” Field
            3.9.6. “XmndMsrCrd” Field
            3.9.7. Measure Field
            3.9.8. “Received” and “Credit to another Entry” Fields
     3.10. Lunch & Workers Button (Fields)
            3.10.1. Lunch Fields
            3.10.2. Workers Fields
     3.11 Navigation Keystrokes to Screens
     3.12. Backing Up your Data

4.0. Catalog Details
     4.1. Catalog Formats
     4.2. Returning to Catalog Program Selection Screen
     4.3. Selecting, Setting Up, and Printing Catalogs
     4.4. Pairs Setup
     4.5. Snooker Random Sort

5.0. Outputs available
     5.1. Summary of outputs
     5.2. Email Confirmations

6.0. Scribe Sheets
     6.1. Printing Scribe Sheets
     6.2. Assembling the Scribe Sheet Stack



1.0. FAST Software Program Overview
Topics Covered on this Screen
     1.1. How to Keep Informed about FAST Agility Software Updates
     1.2. How to Contact Us
     1.3. Overall Description and Prerequisites
     1.4. What this Agility Program Enables You to Do

                                              2
       1.5. Files Used by this Agility Program
       1.6. Getting Started (Making new OwnerNDog file, and Catalog files)

1.1. How to Keep Informed about FAST Agility Software
Updates
        All FAST software users are encouraged to join the Freeware Agility Secretary Tool (FAST)
agility software Yahoo group. This group is for communication between users of FAST, including
dissemination of information about updates to the FAST software designed for use in NADAC,
ASCA, AKC, and USDAA dog agility trials. It also provides a way for FAST users to ask questions
and exchange ideas for software improvement. The group's membership is limited to those invited.
To be invited to join the FAST agility software Yahoo group list, send an email to
paul@renzodog.com giving us information about (1) what club(s) you work with; (2) which
FAST modules you are interested in; and (3) what general region of the country you live in.
We want you to join!

1.2. How to Contact Us
       If you have questions about the Freeware Agility Secretary Tool (FAST) that are not answered
by the help screens, contact Jack Mathieson by email JillnTie@aol.com , Paul Kirk
paul@renzodog.com (phone 818-886-5467), or. Stan Eskridge stan@lecpas.com .
       Information about how FileMaker works, as a program, is in your FileMaker Pro manual.

1.3. Overall Description and Prerequisites
       The USDAA module of the Freeware Agility Secretary Tool (FAST) software handles both the
normal two-day weekend trial as well as a three or more day trial. This Agility Program is designed to
handle a USDAA Agility trial from start to finish with the exception of scoring, which requires the use
of accumulator sheets.

      All the modules (USDAA, AKC, NADAC, and ASCA) of the Freeware Agility Secretary Tool
(FAST) software use the same OwnerNDog file so that a common database can be used for different
venue trials

        The Freeware Agility Secretary Tool (FAST) software is written in FileMaker Pro, which is dual-
platformed; files created on either a Windows platform or on a Macintosh platform can be
immediately read and used by either platform. This feature of FileMaker Pro provides great flexibility
to Agility clubs by not limiting the use of the program to a single platform.

        To open and use the ASCA module of this program, you must have installed on your computer
FileMaker Pro, version 8x, 9x, 10x, or 11x. FileMaker Pro is a widely used relational database
program that is dual-platformed so that the Agility Program files created on either a Windows
platform or on a Macintosh platform can be immediately read and used by either platform. This
feature of FileMaker Pro provides great flexibility to Agility clubs by not limiting the use of the program
to a single platform. Also, as trial secretaries become familiar with the features of FileMaker Pro, they
can modify page layouts to suit their particular needs, should they choose to do so and/or use
FileMaker Pro for other club purposes (membership or class lists, etc.)

      See Section 3.2 for importing the data from your old Owner and Dog files into a new
version of these files, or Section 3.3 for importing data from a Catalog under construction into
a newer Catalog version. If you have difficulty importing your data from your old files into a

                                                     3
new Freeware Agility Secretary Tool (FAST) software version, contact Jack Mathieson
JillnTie@aol.com or Paul Kirk paul@renzodog.com and we will be happy to help you.

1.4. What this Agility Program Enables You To Do
       The following features are built into the most recent version of the USDAA module of the
Freeware Agility Secretary Tool (FAST) software:
       • Generates an address list for sending out premiums (the premium itself must be produced in
a word processing program).
       • Provides for recording entry data for catalogs as the entries are received by the secretary.
       • Provides the ability to change jump height orders for running the trial.
       • Generates worker lists, gives profiles of events entered by competitors, generates financial
forms, address lists, measuring list for dogs that need to be measured the day of trial, etc.
       • Provides category sub-summaries in the financial output page. The Entry input provides for
entering two checks for the same dog. “Trial bucks” (credits that some clubs give to workers of
previous trials) can be entered and these “trial bucks” are included in the program‟s calculations.
       • Produces confirmation forms.
       • Gives options of producing compact running order catalogs, full running order catalogs for
competitors to record scores, large-type running order catalogs suitable for posting at the entry gate.
       • Generates Scribe Sheets with class name, level, dog‟s call name, breed, handler name, and
entry number.

1.5. Files Used By this Agility Program
       This Agility Program uses the following files, which are relationally connected:
       • An OwnerNDog description file (includes dog data and owner data).
       • An entry description Catalog-scoring file (which includes Help notes).

       When you download these files, put them into a separate folder (PC directory)
1.6. Getting Started (Making new OwnerNDog file, and Catalog
file)
       If this is the first time that you have used this Agility Program, you will find it helpful to read all
of the help files. You can print all the help screens (or the copy of the help screens, which have been
formatted in MS Word and PDF) so that you can have a hardcopy of the Help notes. For basic
FileMaker Pro functions, consult your FileMaker Pro manual.
       To set up a trial for the first time, you must use clones (new files with no data in them) of the
two main files (Catalog file, and OwnerNDog file) and put them into a new folder/directory. Clones
of the OwnerNDog and Catalog files can be downloaded from
http://www.renzodog.com/program.html
       After your first trial, you can use your OwnerNDog file for subsequent trials. For each new trial,
make a clone only of the Catalog File, which also provides the database for the scoring program for
your new trial, or you can download a clone of the Catalog file from the website; we advise
downloading the clone from the website in order to have the latet version of the Catalog file (we
update the files regularly).

       To make a clone of a File:
       1. Select and open the file that you want to clone (e.g., Catalog).
       2. From the View menu, select Browse Mode.
       3. From the File menu, select Save a Copy as... This opens a dialog box.

                                                      4
       4. In the Type selection box, select “clone (no records)”. Click Save. This saves a new, empty
copy of that file for entering new data. The new file names automatically include the word “clone”; be
sure to remove the word “clone” from the file name after you have put the file in your new
folder (directory).


       To set up your Agility Program folder (directory):
       1. If this is your first trial, create a new folder (or PC directory) on your hard drive. (You can
name the folder (PC directory) anything you want.)
                If you already have a folder and files from a previous trial, you can reuse the folder and
your old OwnerNDog file, but you must rename your old Catalog file with “old” in the file name or with
a past date in the file name and then remove the old file from your hard drive and store it with your
back-ups (floppies, zip drives, external hard drives, CDs, or whatever you use for backup). This is to
be sure that the computer does not call up your old file into this relational database.
       2. In this folder (or PC directory) you must have the OwnerNDog file and the Catalog file.
       3. Remove “clone” from the filenames so that the filenames are exactly the following:
                USDAACatalog.fp7
                OwnerNDog.fp7
       Names for these files work equally well in either a Windows or Mac environment. CAUTION:
Use only these filenames; do not add anything at the beginning, middle, or end of the
filenames, or you might lose the defined relationships between these files. Make sure you have
these two files in your new folder (directory).
       4. Open your Catalog File. You‟re ready to start!
       NOTE: If you get messages as you are working with your Catalog File that it cannot find a file,
select the file that it says it cannot find, click on that file to highlight it, then click Open.



2.0. Initializing Trial Information
       Before typing any data from entry forms into your Catalog file, you must initialize the Agility
Program, that is, fill out information about your trial that is used in recording your data. This help page
explains how.

Topics Covered on this Screen
       2.1. Setting Up the Basic Club and Trial Info
       2.2. Setting Up the Entry-Fee Discount Categories
       2.2. Initializing the Trial Classes


2.1. Setting Up the Basic Club and Trial Info
       To set up basic information about your club and your trial:
       1. Go to the Main Menu. You can do this in any one of the following ways:
              • Open the Catalog file (if it‟s not already open).
              • Press the Ctrl/Apple+1 key.
              • From the Scripts menu, select Menu.
       2. Click the Initialize button. This displays the Initialize Catalog Data screen.


                                                     5
      3. Change the information so that it is appropriate for your trial. Follow the instructions on the
screen; especially note:
             • In the box “Club Acronym plus month and year”, follow the instructions on the screen.
             • In the Trial Name box, type the host club‟s name and location of the trial (keep the
information concise so that it fits well on the various layout pages).
             •Type the cost per run for each type of class.
      NOTE: You can edit all data on this screen later if you need to change it.

2.2. Setting Up the Entry-Fee Discount Categories
        If your trial provides one or more discount categories, set them up as follows:
        1. Click one of the boxes under Discount; this displays a pop-up screen.
        2. Select Edit to display a list of discount categories that you can edit.
        3. Delete any unneeded items or add a description for a new item. You can have a maximum
of six different discount items. Of these six items, the maximum that you may use for any one dog‟s
entry is four. If you think you need more discount items, it might be wise to rethink your discounts
and determine which could be combined or eliminated (for example, if a judge and a Free Entry both
get a discount of $50, you could have one item named Judge/Freebie instead of two separate items).
        4. Click OK to save your changes.
        5. In each box under Discount, click and select a different discount description.
        6. Type the dollar amount (don‟t type a dollar sign) for each of the description items.

2.3. Initializing the Trial Classes
                To set up your catalog for the number of runs and judges for each of the classes
(Standard, Jumpers, Gamblers, etc.) do the following:
        1. Click the Run Init button. This displays the Agility Round Initialization screen.
        2. Place your cursor in the first column next to the line “Run 1” and type the date for that run
using the format month/date/year (e.g., 7/31/05).
        Caution: For each class, always start with Run1 and then use as many in sequence as you
need for your entire trial. Do not skip numbers in the sequence. Any runs you do not need for your
trial should be left blank at the end of the sequence.
        3. Press tab on your keyboard to go to the second column. The program converts the date to
read with the appropriate day of the week, month, and date.
        4. In the second column, a pop-up window displays a selection of the rounds for that day for
you to select. (For example, Run1 might be Rnd1 for the first day and Run2 might be Rnd1 for the
second day.) Click on the round you desire. The program enters your selection in column two and
then moves you automatically to column three (Masters Judge).
        5. In the pop-up window of column three, go to the bottom of the column and select “edit”. This
displays a small window, “Edit Value List „Judge List‟”. Edit the list as follows:
                a. If there are judges‟ names that you do not need for your trial, delete them by
highlighting them and pressing your delete key.
                b. Type the names of all the judges for all classes and levels for your trial, one name
per line; (for long names you might want to use last name, comma, first initial, period).
                c. After typing all of your judge names, click OK. If your cursor is not in the Masters
Judge column for Round one, place it there and the pop-up judge list appears.
        6. Select the appropriate judge and the program moves you to the next column.
        7. Continue for all other levels, rounds, and classes.




                                                    6
3.0. Entering Data
Topics Covered on this screen
       3.1. Overview of Entering Data
       3.2. Importing from an Old OwnerNDog version into a New OwnerNDog Version
       3.2.1 Importing from OwnerNDog Versions newer than 27 Aug 06
       3.2.2 Importing from OwnerNDog Versions 27 Aug 06 and older (for updating NADAC
                      dog and owner records)
       3.3. Importing from an Old Catalog version into a New Catalog Version
       3.4. Importing Address Data from Another Database
       3.5. Working with a New Database
              3.5.1.New Owner and New Dog
              3.5.2.Owner in Database but has New/Additional Dog
       3.6. Working with a Previous Trial Data Base
                3.6.1. Existing Dog with Registration Number in Your Database
                3.6.2. New Dog with USDAA Number
       3.7. Entering the Dog‟s Height
       3.8. Entering Class Data
       3.9. Working with Fields
              3.9.1. Changing Registration Numbers (or correcting numbers)
              3.9.2. Changing or Correcting the Owner‟s Name
              3.9.3. Dog Competing in Championship and Preferred
              3.9.4. Dog Competing at Jump Height Greater Than Its Normal Jump Height
              3.9.5. “Catalog # ” Field
              3.9.6. “XmndMsrCrd” Field
              3.9.7. Measure Field
              3.9.8. “Received” and “Credit to another Entry” Fields
       3.10. Lunch & Workers Button (Fields)
              3.10.1. Lunch Fields
              3.10.2. Workers Fields
       3.11 Navigation Keystrokes to Screens
       3.12. Backing Up your Data


3.1. Overview of Entering Data
        On the main menu click the “Entries” button, or use the keystrokes of apple+2 (PCs use
Ctrl+2) to navigate to the data entry input screen.
        Important information about entering the first record in a new catalog: Whenever you
start a new catalog, which you do for each new trial, the first record you enter cannot be done
by using the USDAA number. With your catalog open go to the Entry Input page; click the
“New Entry” button; in the window that opens, click the “Number not in data base” button
which will take you to the Owner find screen; find an owner, select the dog you wish to enter
and then click the “Return with dog to Catalog” button (if you are setting up the OwnerNDog
file for the first time, click the “Add Owner” button and type in the information for the owner
you wish to add, then click the “Add Dog” button and enter the dog’s data, then click the
“Return to Owner” button, put the cursor in the dog’s call name, then click the “Return with
dog to Catalog” button). After you have at least one record in your catalog, you can enter
additional entries to this catalog by using the USDAA number.
        Entering data for a new catalog is simplest if you have an “OwnerNDog” database from a
previous trial. (The development of an “OwnerNDog” file for your first trial, although it is more work, is
                                                    7
not difficult). After a dog has been entered into the database with the dog‟s USDAA number, all that
is required when an entry is received is for you to click on the “New Entry” button on the “Entry Input”
screen. This takes you to the screen for entering the USDAA number and press Enter. This returns
you to the data entry page with all of the dog‟s and owner‟s data filled in. The System remembers
who the owners are and where they live, etc. It also remembers the dog‟s name, breed, birth date,
and height. The only data you will need to enter for dogs with registered numbers previously entered
in your database are the classes in which the dog is entered for this event. If the dog‟s information
has not previously been input into the database, you will need to enter the dog and owner data; but
the next time the program will remember the data (see help information “New Dog with Registration
Number” for details on how to enter new information).
        You have a choice of using either of two Entry Input screens. The Pop-up List Entry Input
screen (Ctrl/Apple+2) enables you to enter data by selecting, from a pop-up list, the classes a
competitor has chosen to enter. The Matrix Entry (Ctrl/Apple+3) Input screen enables you to select
the classes by clicking little boxes. You can toggle back and forth between these two screens by
using keystrokes or by clicking a button at the top of each screen.


3.2 Importing from and Old OwnerNDog version into a New
OwnerNDog Version
3.2.1 Importing from OwnerNDog Versions newer than 27 Aug 06

        1. Close your Catalog file and OwnerNDog file (if open), then rename your old OwnerNDog file
by inserting the word “old” (or an earlier date like “Mar05”) just before the “.fp7” in the name of your
old OwnerNDog file.
        2. Download the latest version of the OwnerNDog file from the website
http://www.renzodog.com/program.html and place it in the folder with your Catalog file and your old
OwnerNDog file. Make sure the name of your new OwnerNDog file reads “OwnerNDog.fp7” (without
the quotation marks).
        3. (a) Open the new version of the OwnerNDog file (the version date is in the left hand mid
section of the Main Menu of the OwnerNDog file); (b) click on the “ASCA” button, then on the new
screen click on “Go to Dog Input” button. You are now on the ASCA Dog Input screen.
        4. With your “ASCA Dog Input” screen open, go to your top menu bar and pull down “File” >
Import Records > File. In your “Open File” window that pops up navigate to your old OwnerNDog file,
highlight it and click open which will then take you to the “Import Field Mapping” screen.
        5. On your Import Field Mapping screen, be sure that your “Source” (top of the screen) reads
“Dog” and that the “Target” reads “Current Table Dog” (the target should be reading correctly for you
automatically). In the middle of the Import Field Mapping where it says “Arrange by”, be sure to click
on the little box opposite it and select “matching names”. There should be a blue bullet opposite
“Add New Records” (right under “import action”). After you have set it for importing as indicated
above, you can now click the blue “Import” button. A little “import Options” window will pop up which
will have selected with a blue button the choice of performing auto-enter options by “keeping them in
the original records”. Click the blue “Import” button. A report screen will appear to tell you that
everything went okay, review it, and click “OK”. You have now imported all your dog records from
your old OwnerNDog file into your new file.
        6, Your next step is to import your owner records. Click the green “Go to Owner” button at the
top of your “ASCA Dog Import” screen which will take you to the “ASCA Owner Input” screen. With
your “ASCA Owner Input” screen open, go to your top menu bar and pull down “File” > Import
Records > File. In your “Open File” window that pops up navigate to your old OwnerNDog file,
highlight it and click open which will then take you to the “Import Field Mapping” screen.

                                                   8
         7. On your Import Field Mapping screen, be sure that your “Source” (top of the screen) reads
“Owner” and that the “Target” reads “Current Table Owner” (if it reads “dog”, change it to read
“owner”). In the middle of the Import Field Mapping where it says “Arrange by”, be sure to click on
the little box opposite it and select “matching names”. There should be a blue bullet opposite “Add
New Records” (right under “import action”). After you have set it for importing as indicated above,
you can now click the blue “Import” button. A little “import Options” window will pop up, click the blue
“Import” button. A report screen will appear to tell you that everything went okay, review it, and click
“OK”. You have now imported all your owner records from your old OwnerNDog file into your new
file. You are done with the importing! But before you leave your new OwnerNDog file, if you haven‟t
done so before, click on the “Reports” button at the top of your OwnerNDog file screen and click on
the “Owner/Dogs” button and see the fine display of owners and dogs in your data base.
         8. Close your new OwnerNDog file.
         9. Remove your old OwnerNDog file from your active folder (e.g. store them on your zip drive
or whatever you are using for a backup system).
         10. Your new OwnerNDog file is now ready to work with your Catalog file.

Note: The above procedure is usually easy to do. But if you have any difficulty with importing
data from your old OwnerNDog file, please send a copy of your old OwnerNDog file to Paul
Kirk paul@renzodog.com (or to Jack Mathieson JillnTie@aol.com if Paul is out of town) and
we will be happy to help you.

3.2.2 Importing from OwnerNDog Versions 27 Aug 06 and older (for updating
NADAC records)
      If your OwnerNDog file is the 27Aug06 version, or older and has NADAC dog registration
numbers in it that you wish to use for NADAC trials, please send a copy of your OwnerNDog file
to Paul Kirk paul@renzodog.com who will be happy to update the file for you (the steps for importing
these older files for the NADAC numbers is different and most easily done by us) .
3.3. Importing from and Old Catalog version into a New
Catalog Version
        1. Open your old Catalog file and ensure that all records are selected (Find all). This is
crucial to import all the records from your old file. Otherwise, only the records from the last search (or
script run by the program) are selected and imported. Close your Catalog file.
        2. Rename your old Catalog file by inserting the word “old” just before the “.fp7” or an earlier
date like “May07” in the names of your old Catalog file.
        3. (a) Open the new version of the Catalog file; (b) From the File menu, select Import Records;
(c) in the Open File window that pops up navigate to your old Catalog file, highlight it and click open;
(d) you will see displayed fields from the new file and the old file; make sure in the upper right hand
corner that it reads “matching names” (if it doesn‟t read that, scroll through the options and change it
to read “matching names”; then click the button import; on the queries that come up click “OK” then
click done.
        4. In your new version of the Catalog, check the Discount description popup window,
the Lunch description popup window, and/or the Judge name pop-up window. Type in (or
copy from your old Catalog) any descriptions you typed in when setting up the pop-up lists for
your old Catalog (if you are going to enter new entry records into your new Catalog, you must
do this so that your categories will be available to you). All other data (except the editing of
these three pop-up lists) is automatically imported in your new Catalog.
        5. Close your new and old Catalog files.

                                                    9
      6. Remove your old Catalog file from your active folder (e.g. store them on your zip drive or
whatever you are using for a backup system).
      7. Your new Catalog file is now ready to work with your OwnerNDog file.
3.4. Importing Address Data from another Database
      Consult the FileMaker manual. If your questions are not answered, please email either Jack
or Paul. Importing from other databases usually is easy because the Owner file has two fields for the
owner‟s names (first name field and last name field).
3.5. Working with a New Database
        If this is your first trial using this Agility Catalog/Scoring Program, start with empty (no data)
Catalog file and a new OwnerNDog file. If you have not set up these empty files, click Help Choices
at the top of this screen. This will takes you to the overview help screen. Scroll down to the “Getting
Started” help topic for instructions on how to set up files with no data in them (read all of the
information given in the “Getting Started” help topic).
        When you have empty Catalog file and an OwnerNDog file in a new folder/directory, you are
ready to enter data.
3.5.1. New Owner and New Dog
        1. On the Agility Program Main Menu, click Entries, which displays a data “Entry Input” screen.
        2. Click New Entry, which displays the next screen. Click “Number not in Database”. This takes
you to the find Owner screen.
        3. If you are certain that the owner is not in your data base, click the New Owner button, which
takes you to the new owner input screen (if you are uncertain whether the owner is in your data base,
search for the owner on the find owner screen, see 3.5.2 below).
        4. Type the information about the dog‟s owner (type first name and last name, in that order, on
the first line; type the owner‟s address, city, state, and zip code; type telephone number and email
address, etc.).
        5. Click Add Dog, which displays the screen for entering the dog information.
        6. Type all the dog‟s information (call name, registered name, jump height the dog would jump
if it were in both a Championship class and a Preferred class (Preferred is 4” lower than the
Championship).
        7. Click the “Return to Owner Input” button, which returns you to the owner input screen.
        8. Place your cursor in the dog’s call name field (or USDAA #), and then click Return to
Entry. This returns to the data Entry Input screen, your main screen for inputting data, where all of
the dog and owner info is now displayed.
        9. Type the class data for the dog (see “Entering Class Data” below), and all the other
information you are using for your trial (check #, amount of check to cover the entry costs, jobs
volunteered for, food desired, eligibility for package or other discounts, camping, etc.).
        10. Repeat steps 2-9 for the rest of your new entries.
        Note: See the “Entering Class Data” section, below, for information on how to fill out the rest
of the entry input.
3.5.2. Owner in Database but has New/Additional Dog
      If you know that the owner is in your database and you have an entry for a new dog of that
owner (a dog not in your Dog File), create a new Catalog entry for this dog as follows:
      1. From the Entry Input screen, click the New Entry button, then click on the “Number Not in
Database” button; you are now in the owner find screen, not the owner data entry screen.
      2. Type the owner‟s name (or the first few letters of the owner‟s last name) and press Enter,
which displays the owner (or owners with the match of letters you put in).



                                                     10
       3. Select the owner you want by clicking in any of the fields of the owner record you want (or
alternatively, select the record you want by clicking on the little rolodex type file in the upper left-hand
corner of your screen).
       4. With that owner selected (black bar line on left hand edge of records), click Add Dog, which
displays the new dog input screen. Type all the dog‟s information (the dog‟s USDAA #, call name,
Regular jump height, etc.).
       5. Click Return to Owner, which returns to the owner input screen. Put your cursor in the
USDAA # field (or the dog‟s call name) of the dog you just added. Click Return to Entry and you now
have a new entry with owner and dog filled in. Fill in the class data and other data you wish entered.


3.6. Working with a Previous Trial Database
3.6.1. Existing dog with a registration number in your database
       This is the easiest. After you have initialized your catalog (see help notes on initialization),
click Entries on the Main Menu (or Apple/Control+2); this displays the Entry Input page. Click New
Entry at the top of the screen. Select the USDAA # and type in the number. Click the “Enter dog ”
button. You are returned to the Entry Input page with all the dog‟s and owner‟s data filled in.
3.6.2. New Dog with USDAA Number
       If you enter a USDAA number of a dog that is not in your database and click the “Enter dog”
button, the system displays a warning that this number is not in your database. Click OK. Then click
on the “Number not in Database” button. In the owner find screen, type the owner's name (or partial
name) in the owner name field. If the owner is in your database, it lists her/him and all the dogs
previously entered.


3.7. Entering the Dog’s Height
       Select from the pop-up screen both the dog‟s Championship jump height and the dog‟s
Preferred jump height (Preferred is 4” lower than the Championship). Entering both jump heights is
necessary because the same dog can be entered in a Championship class for some events and in a
Preferred class for other events.
       Use the pop-up height list for entering the dog‟s height. For this pop-up list, as well as
other pop-up lists that do not have “edit” at the bottom of the list, do not attempt to change or
edit these lists (even if your programming knowledge of FileMaker Pro enables you to do so).
Editing pop-up lists that do not have the word “edit” in the list will cause the program to not
operate properly.


3.8. Entering Class Data
       From the class pop-up list, select the class the dog is entered in each round. Do not
attempt to change or edit the class selection pop-up list (even if your programming knowledge
of FileMaker Pro enables you to do so). Editing popup lists that do not have the word “edit” in
the list will cause the program to operate improperly.
       Check the entry data to be sure that all dog and entry data match correctly the information on
the premium entry form. Correct or add new information as necessary. All changes you make on the
“Entry Input” page will be recorded automatically in the OwnerNDog file.

3.9. Working with Fields
3.9.1. Changing Registration Numbers (or correcting numbers)
                                                     11
        The dog‟s registration number can be changed on the Entry Input screen, the Owner's screen,
or the Dog screen. Wherever you make the change, it changes in all other files for this dog.
Likewise, when you correct numbers on any of these screens, the corrections are made for all other
files of this dog.
3.9.2. Changing or Correcting the Owner’s Name
      The owner‟s name can be changed (or corrected) on any of the screens where the Owner‟s
name appears where there are first and last name fields. Also, other changes about the Owner
(address, telephone number, email address) can be corrected on the Entry Input page and these
changes will automatically correct the data in the Owner File.
3.9.3. Dog Competing in Championship and Preferred
       If a dog is entered in both Championship and Preferred classes, the dog will be in two
different jump height classes. For example, the dog may be entered in the Championship Masters
Standard class and in Preferred Open Jumpers. The program will automatically place the dog in the
proper jump height for the Championship Standard class and in the proper jump height class (four
inches lower) in the Preferred Jumpers class. However, a dog cannot run in the same class in
more than one Division (i.e. it cannot run, in the same round, both Championship Jumpers and
Preferred Jumpers).
3.9.4. Dog Competing at Jump Height Greater Than Its Normal Jump Height
         If a competitor wishes the dog to jump at a jump height greater than their normal jump height,
give the dog a higher jump height number. For example, if a normal 18” jump height dog wished to
jump 22”, give the dog a jump height of 22”. It will place this dog in the class of dogs jumping 22” and
it will get the SCT of the 22” dogs.
3.9.5. “Catalog # ” Field
      For USDAA trials use the Catalog number field (i.e. armband numbers) . The dogs will be in
ascending numerical armband order.
3.9.6.“XmndMsrCrd”
         The Examined Measuring Card field (XmndMsrCrd) is available for recording that the trial
secretary (or appropriate designee) has seen the official USDAA measuring card for the dog and that
the dog does not need to be measured again. The notation that the trial secretary has examined the
official USDAA measuring card can be checked in the “XmndMsrCrd” field on either the Entry Input
screen or in the Dog file screen. When the "XmndMsrCrd" field is checked, the trial secretary will
know that the field on the Entry Input screen to indicate whether the dog needs to be measured can
be marked “no” because the dog does not need to be measured.
3.9.7. Measure Field
        For dogs that have to be measured, select “yes” from the popup list; select “no” for dogs that
do not need to be measured. This information will be in the data of each dog‟s confirmation. Also,
this information will be stored in the Dog file and will automatically come into the Entry Input screen
when this dog is entered in a later trial.
3.9.8. “Received” and “Credit to another Entry” Fields
        There are two fields (“Received” and “Adnl Received” for recording checks and/or cash
received. In the “Check Numb” field, record the check number (if cash, type in “cash”). The
software will automatically calculate whether fees are paid in full, are owed, or overpaid (“CR” after
the number indicates a positive balance) and will record this in the “Amount Due” line.
        When a competitor sends in a single check for multiple dogs do this:
        (1) Enter the total amount of the check in your Entry Input record for the first dog of that
competitor that you enter. For example, assume the fees to be $50 per dog (really cheap for ease of
example); assume the competitor has three dogs and sends you one check for $150 to cover dogs
“A”, “B”, and “C”. For dog “A”, enter in the “Received” field 150 (without the dollar sign, the computer
will automatically bring in he dollar sign, decimal point and two zeros) and type in the check number
                                                   12
in the “Check Numb” field. Note: be sure to enter a check # (or “cash”) in the “Check #” field so
that the amount and check number will come into the Deposit List. The software will
automatically record $100 CR (positive balance) in the “Amount Due” line (having automatically
subtracted $50 for Dog “A‟s” entry). Do not use either the “Received” or “Adl Received” field for
transfer money between dogs; use only the “Amt. Rcv’d from another Entry” field for transfer
money.
        (2) In the field “Amt. CR to another Entry”, type in 100 (the amount without the dollar sign) and
in the “Dog‟s Call Name” box type in “B” (which is the call name of the competitor‟s second dog). The
software will now record zero in the “Amount Due”
        (3) If you can‟t remember, write on a scratch piece of paper that you have $100 to credit to the
competitor‟s second dog, “B” (or when you are working on dog “B‟s” record, you can always go back
to dog “A” to see the amount you credited to dog “B”). Bring in dog “B” to your Entry Input screen
and enter the classes the dog is entered. On the “Amt. Rcv‟d from another Entry” field for this dog,
enter 100 (the amount without the dollar sign) and type in the name of the dog the money was
received from. After you have entered the $100 as being “Received” for that entry, the software will
automatically tell you in the Amount Due line that you have a $50 CR (positive balance). In the field
“Amt. CR to another Entry”, type in 50 (the amount without the dollar sign) and in the “Dog‟s Call
Name” box type in “C” (which is the call name of the competitor‟s third dog). The software will now
automatically record zero in the “Amount Due” in “B” dog‟s record.
        (4) Now bring in the competitor‟s third dog, dog “C”, into your Catalog file; enter the classes for
dog “C”, and enter 50 (the amount without the dollar sign) in the “Amt. Rcv‟d from another Entry” field
and type in the name of the dog the money was received from. The software will now record zero in
the “Amount Due” in “C” dog‟s record. If the competitor had written the check for an amount greater
than all the dogs, the “Amount Due” would record a positive (CR) balance, and it would show up on
the “Refund List” in your Output Lists. If the competitor had not sent enough to cover the classes for
all three dogs, the “Amount Due” would record a negative balance, and it would show up on the
“Amount Due List” in your Output List. The “Income Report”, (in the Output List), gives a complete
financial report (amounts received for camping, camping type, results catalog, trial bucks, trial bucks
certificate number, donation, total received for each entry, check number, amount due / refund,
refund amount issued, check number for refund check, and grand totals in each category.
        Repeat step “3” above for as many dogs as a competitor has (there is no limit), and if directed
by the competitor, funds can be transferred to another competitor‟s dog. Tracking the finances for all
competitors in your trial, (even those with multiple dogs), is both transparent as well as easy to do.


3.10. Lunch & Workers Button (Fields)
       Use the button “Lunch Workers” at the bottom of the Entry screen to take you to the screen for
entering the data about lunches and/or workers.
3.10.1. Lunch Fields
       Click on one of the lunch fields and select “edit” to initialize this part of the program. Delete
lunches listed that are not relevant to your trial. Type in, one line at a time, the lunch (or lunches, if
you are offering a selection) you are making available (if any) at your trial. When you are finished
editing the lunch list, click "OK". Your lunch list is now ready for use. For competitors that have
multiple dogs, just use the entry page of the first dog entered for lunches ordered.
3.10.2. Workers Fields
       If the competitor checks the will do “Anything” as a worker on your entry form, select the “X”
from the pop-up window of this box. If they have indicated a preference for or a preference not to do
something, select the appropriate box, or boxes, and then select either “prefer” or “not” to record their
preferences. The worker list prints out a list of all competitors, whether they have volunteered to
work or whether they did not volunteer to work. Hint: if you need more workers than you have
                                                     13
volunteers, you may want to contact some of the non-volunteers by email or phone to see if they
would like to have the fun of volunteering and working.
       A summary of the tasks that competitors have volunteered for can be seen (or printed
out) by clicking the “Worker List” button on the Output List Screen. To correlate the workers
with the classes that they can work, click (or print out) the “Entry List” button to view the
classes that competitors are entered in.
3.11. Navigation Keystrokes to Screens
       Control/Apple+1 = Main Menu screen
       Control/Apple+2 = Entry Input screen (Standard Input)
       Control/Apple+3 = Entry Input screen (Premium Input)
       Control/Apple+4 = Catalog Program selection screen
       Control/Apple+5 = Main Help selection screen
       Control/Apple+6 = Output List screen
       Control/Apple+7 = Scribe Sheet screen
       Control/Apple+8 = OwnerNDog file
3.12. Backing Up your Data
       It is advisable (just good computer sense) to back up your data on a CD or external zip drive at
various intervals throughout the day as you are entering the data.


4.0. Catalogs
       4.1. Catalog Formats
       4.2. Returning to Catalog Program Selection Screen
       4.3. Selecting, Setting Up, and Printing Catalogs
       4.4. Pairs Setup
       4.5. Snooker Random Sort

       After entries have closed, use the program to print confirmation letters and the catalog. The
confirmation letters (or email) automatically include all the relevant data for each dog (such as
USDAA number, dog‟s jump height, etc.), what events have been entered, and owner data. The
confirmation letter (or email) also provides space for directions to the site or any other information
you wish to put in the confirmation letter (go to the “Initialization” screen to compose this information).

4.1. Catalog Formats
        There are three catalog formats available:
• Run: a running order catalog that is compact and condensed with only the order of classes and
jump heights with dog‟s call name, breed, and name of handler.
• Full: a running order catalog for competitors to records results, or for emergency manual scoring.
• Big (Gate): a compact running order catalog, in large font, suitable for posting at the entry gate.

4.2. Returning to Catalog Program Selection Screen
        After you have selected a catalog and a class, the program displays that catalog in Preview
mode so that you can see how it will look when you print it. But when you are in Preview mode, the
buttons you use to navigate to other screens are not visible (the Preview page shows you just what
will be printed and of course you do not want navigational buttons printed in your catalog). To
navigate to the other screens, use your Apple key (PC use Control) plus a number. Until you have


                                                    14
these Apple (PC Control) numbers memorized, you may wish to jot this list down to post in a
convenient spot:
      Control/Apple+1 = Main Menu screen
      Control/Apple+2 = Pop-up List Entry Input screen
      Control/Apple+3 = Matrix Entry Input screen
      Control/Apple+4 = Catalog Program selection screen
      Control/Apple+5 = Main Help selection screen
      Control/Apple+6 = Output List screen
      Control/Apple+7 = Scribe Sheet screen
      Control/Apple+8 = OwnerNDog file
4.3. Selecting. Setting Up, and Printing Catalogs
       Go to the Main Menu (ctrl/apple+1) and then click Catalogs (or ctrl/apple+3). This takes you to
the set-up screen for catalog formats. Make the following selections:
       1. Select the catalog style from the pop-up window (Run, Full, Gate).
       2. Select the level you wish from the pop-up window (Starters, Advanced, Masters, etc.).
       3. Select the Round by clicking on the Round, which gives a pop-up window for selecting the
Round. After you have selected the Round the program automatically tells you by the side of this box
the information about this round, e.g., “Standard”.
       4. Click on the Jump Height Editing box to change the jump height order. The jump height
order can be changed to any order for any class.
       5. Click “Print Catalog”, review it and then print it.
       6. For any classes in which you wish to have different orders, simply use the above
procedures for making the changes you want.

4.4. Pairs Setup
        1. Go to the Catalog selection screen (Ctrl/Apple+4). Select the level (Starters, Advanced, or
Masters) that you wish to work on; select the trial round that you initialized for Pairs.
        2. Click on the button “Pairs Worksheet” which will take you to a worksheet that will enable you
to match the pairs .
        3. In the first column “Pairs #” assign pairs numbers. A good way to assign pairs numbers is
to use a system of two letters and three numbers. The first letter will indicate the level of the pairs
(“S” = Starters; “A” = Advanced; “M” = Masters). The second letter will indicate the pairs jump height
(use “M” for Mini and “O” for Open). For example, your first Starters Mini pair would be “SM101”
(always start your first number for each level as “101” to ensure uniqueness of number assignment
that will not confuse the computer).
        4. Data in columns 2 through six (“Cat #”, “USDAA #”. “Call Name”, “Handler Owner”. “Jump
Ht”) are automatically brought in by the software.
        5. In the “Pairs Cat #” column type in the catalog number of the other pair member.
        6. In the “Pairs USDAA #” column type in the USDAA number of the other pair member.
Typing in the other pairs member‟s USDAA number will automatically bring in the data in columns 9
through 11 (the other member‟s dog‟s call name, handler/owner, and jump height).
        7. Click on the Catalog Menu (or use Ctrl/Apple+4) to return to the Catalog selection page. On
the Catalog slection screen, select the catalog style (Run or Full) you wish to print and then click on
the “Print Catalog” button. Use the “Run” catalog style for posting at the gate (if you select “Gate” as
catalog style it will print the “Run” style catalog).

4.5. Snooker Random Sort
                                                  15
       1) Go to the catalog selection screen (Ctrl+4). Select "Run" catalog type; then select the
round that has the Snooker class you want to sort. Click on the print button.

        2) While the Snooker class is up on your screen, go to your top menu bar, pull down "View"
and select "Browse Mode" (the key stroke for getting to the Browse Mode is Ctrl+B). At the top of
the screen you will see a green "Snooker Sort" button. Click the green "Snooker Sort" button and a
random sort will come up for you. If you don't like the random sort you see, just got back to the
Browse Mode and click the green "Snooker Sort" button again. Each time you click the green
“Snooker Sort” button you will get a different random sort of the dogs within the class as well as a
different random order of the jump heights. Once you get what you like, print it. When you close
down and come back you will be looking at a different sort.


5.0. Outputs available
       5.1. Summary of outputs
       5.2. Email Confirmations and/or Personal Summaries

5.1. Summary of Outputs
        In addition to the catalog outputs, the following printouts are available at the press of a button;
go to the “Main Menu” screen page and click Output Lists (or use the keystroke Ctrl/Apple+6 to get
to this screen):
        • Entry list - summarizing who is entered and in what classes.
        • Check in List for use on day of event - lists any outstanding problems.
        • Measure List of those dogs needing measuring.
        • Catalog # Report
        • Confirmations – data on dogs and handlers to be sent to competitors
        •Payment list to submit to the bank with checks.
        • Refund list for treasurer.
        • Amount Due list for treasurer.
        • Income list for treasurer.
        • Discount list for treasurer.
        • Lunch List.
        • USDAA registration.
        • RV/Camping List.
        • Mailing Labels.
        • Ribbon Labels (brings in trial name and dates for first through third place).
        • Name Tags.
        • Worker List listing work preferences of those entered who volunteered to work. (In order to
        correlate your worker’s schedule with classes entered, use the Entry List along with the
        Worker List.)
        • Send e-mail; create an e-mail message and send it to whatever group of competitors you
select that are in your Catalog data base (select all to send to all); automatically brings in club name
and date for subject line and automatically puts message in the body of the e-mail (useful for sending
out follow-up instructions or information).


5.2 E-mail Confirmations
Using FileMaker 8x, 9x, 10x, or 11x
                                                    16
       Before you send out a batch email, check to see that the email button in this software
will work with your e-mail program. Test it by sending an individual record to yourself and
looking at what you get back. If it doesn’t work, you can make PDFs of each dog’s record and
then individually attach the PDF to an e-mail.
       These are the steps to do before clicking the green email button:
       1. Open up your e-mail program
       2. Select the records you want to e-mail (the default setting is to all; if you are not certain that
          all records have been selected, you can use the key stroke control+J to select all records).
          Clicking on the email button will create a separate email for each Dog that you have
          selected. If you do not wish to send to all, select the records that you wish the email sent
          to.
       3. Click the green button. The program will automatically create a PDF and attach it to an e-
          mail; it will bring in the e-mail address from each record into the e-mail, create a subject
          line, and place all the e-mails in a file for you (if you are using Entourage or Outlook it will
          place it in your “Drafts” folder (let me know where the created e-mails are put when using
          other e-mail programs).
       4. Select (highlight) the e-mail messages and drag them to your “Outbox”, then click send.

Using Outlook Express
[Greg Battaglia's steps for using Outlook Express for sending FAST batch email]

  1) If you are using Outlook as your default email program, close it if it is open.

  2) If the FAST program is open, close it. This is important, as the FAST program retains the email
program settings from when the FAST program first launches. If, when you launched FAST and
Outlook was Open, FAST will retain Outlook settings, not Outlook Express.

  3) Launch Outlook Express.

   4) You have to make Outlook Express your DEFAULT email program. You do this by Clicking on
TOOLS at the top of the Outlook Express window, then OPTIONS, then under the GENERAL tab,
click on the "Make Default" button under Default Messaging programs.

  5) Click on the SECURITY tab, then UNCLICK "Warn me when other applications try to send mail
as me". Then click OK.

  6) Launch FAST. You can now send Confirmation or Personal Summaries emails without the XP
warning pop-up.

  7) When you are through sending your batch emails, close Outlook Express.

  8) If Outlook is your regular email program, you need to restore Outlook as your default email
program. To do this, just launch Outlook. You should get a pop-up window containing the message
"Outlook is not currently your default program for Email, Calendar and Contacts. Would you like to
make it the default program?". Click YES. Make sure the box labeled "Always perform this check
when starting Microsoft Outlook" is also checked.

  If you encounter a problem in which Outlook Express takes over your earlier mail folder from
Outlook, set up a separate email account for Outlook Express. Then sign on to Outlook Express with


                                                    17
that account. That should keep Outlook Express from doing anything with your Outlook mail folders.
Same ISP, different email.

Using HTML (Debby Mangold‟s instructions):
      1. Open up the Program and your e-mail program
      2. From confirmation screen, choose "preview" from the view menu. These generally sort the
      owners so the confirmations will be in Owner order.
      3. Use the Copy button from the tool menu or <CTRL+C> on your keyboard.
      4. Go to your e-mail and put your curser in the body of the message
      5. Use <CTRL+V> on your keyboard to "paste" an image of the confirmation into the body of
      the e-mail message. Usually the e-mail will read this as a JPEG file and will either attach it to
      the e-mail for download or will view it directly in the message.
      6. If you are using Outlook or similar e-mail, you will need to be sure you are using HTML
      format in your e-mail. This can be changed by going to Tools, Options, Mail Format and
      changing it to HTML.

Using Acrobat if you have it installed on your computer (Greg Battaglia‟s instructions):
      1. On the main screen, click on the Other Lists button (or use Ctrl+6), then click on the
      Confirmations 1 dog/pg button.
      2. Make sure you have all records displayed (check the number under the
         Rolodex in the upper left corner of the FileMaker screen. If not, click
         on Records at the top of the page, and then click on Show All Records.
      3. Create an individual Acrobat file for each handler/owner as follows:
             a. Create a subdirectory in your trial directory to hold the
             PDF Confirmation files (e.g. the subdirectory can be named "Confirmations")
             b. Click on the printer icon at the top of the screen (or click
             on File then Print at the top of the screen).
             c. In the pop-up box, change the printer to Adobe PDF.
             d. If the handler/owner only has ONE Confirmation record:
                     (1) Change the Print: area to CURRENT RECORD, or you
                     will create a file containing ALL of the records.
                     (2) Click OK
                     (3) Save the PDF file in your "Confirmations"
                     subdirectory created in step 3a. You can name the PDF file the
                     owner/handler's name.
             e. If the handler/owner has MORE THAN ONE Confirmation record:
                     (1) Make sure the Print: area says RECORDS BEING BROWSED.
                     (2) Click the bullet in the Print Range portion of the pop-up box that says
                     "Pages".
                     (3) Fill in the range of pages you want to include in the
                     PDF file (page numbers are the same as record numbers in the rolodex at
                     the upper left hand corner of the FileMaker screen. Don't forget this
                     or you will wind up with a file containing ALL of the records).
                     (4) Save the PDF file in your "Confirmations" subdirectory created in step "a".
                     You can name the PDF file the owner/handler's name.
      4. Once you have created all of your Confirmation PDFs, it's just a simple matter of attaching
      each one to an email.




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6.0. Scribe Sheets
6.1 Printing Scribe Sheets
      To print scribe sheets:
      1. Click Scribe Sheets on the Main Menu in the Catalog file. This displays a screen where you
             can select which scribe sheets you want.
      2. Select the Round (class) of the scribe sheets you wish to print.
      3. The jump height order is what you set for your catalogs.
      4. Click “Print Scribe Sheets”, review them, and then print them.
6.2 Assembling the Scribe Sheet Stack
       The scribe sheet order matches the catalog order that you have selected for your trial. As you
cut these scribe sheets with a paper cutter, stack the batches in the same order that the scribe
sheets were in before you made the cuts. To assist you in ordering the scribe sheets, the scribe
sheets are numbered in ascending order in each class.




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