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commodity-vendor purchasing matrix - University of Notre Dame

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					                                                                                                         Commodity/Vendor Purchasing Matrix
Instructions:                           Appropriate purchasing methods are in order of preference from left to right
                                        Strategic vendors are in yellow, commonly used vendors are in blue.


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Commodity                               C        bu                                       Pr                 bu              D                   C                       R                         C                                        D                         Contact
Office Supplies
Archival Materials                   10                                                   X                  X                                                                                                                   Procurement Services           Nina Hershberger
Copy and Printer Paper               10        X                                                                                                                                       Office Depot                              Procurement Services            Nancy Fulcher
OEM Toner                            10        X                                                                                                                               GovConnection/Office Depot                        Procurement Services              Dan Brewer
Office Supplies                      10        X                                                                                                                                       Office Depot                              Procurement Services            Nancy Fulcher
Remanufactured Toner                 10        X                                                                                                                               Michiana Cartridge Exchange                       Procurement Services           Nina Hershberger
Copiers/Office Machines
Copiers and Duplicators (office/high
volume)                              11                                                                      X               X                                                                 Xerox                             Procurement Services           Nina Hershberger
Books and Periodicals
Annual Subscriptions (newspapers,
magazines)                           12                                                   X                  X                                                                                                                   Procurement Services             Ann Simpson
Newspapers                           12                                                   X                  X                                                                                                                     University Library
Books                                12                                                   X                  X                                                                                                                   Procurement Services           Nina Hershberger
Information Technology (Hardware, Telecom, Network)
Computers - Desktops                 15        X                                                             X                                                                            IBM/Lenovo, Apple                      Procurement Services              Dan Brewer
Computers - Laptops                  15        X                                                             X                                                                            IBM/Lenovo, Apple                      Procurement Services              Dan Brewer
IT Related Peripherals, Accessories
and Supplies                         15        X                                                             X                                                                             GovConnection                         Procurement Services              Dan Brewer

Printers (high volume/multi-function)       15                   X                                           X                                                                             GovConnection                         Procurement Services           Nina Hershberger
Information Technology (Software)
Macromedia and miscellaneous                                                                                                                                                           Software House
software                                    16                   X                                           X                                                                  International/GovConnection                      Procurement Services              Dan Brewer
Microsoft Campus Agreement, other
Microsoft software, and Adobe
Products                                    16                   X                                           X                                                                 Software House International                      Procurement Services              Dan Brewer
Audio/Video Equipment
Camera/Film                                 17                                            X                  X                                                                                                                   Procurement Services           Nina Hershberger
Classroom/Conference AV
Equipment                                   17                                            X                  X                                                                    Vista Presentation Solutions                   Procurement Services              Dan Brewer
Desktop AV Equipment                        17                                            X                  X                                                                    Vista Presentation Solutions                   Procurement Services              Dan Brewer
Lab/Scientific Supplies

                                                                                                                                                                                                                                                                     Nancy
                                                                                                                                                                                   Fisher Scientific, Mittler                    Procurement Services          Fulcher/Eileen Miller

                                                                                                                                                                                 VWR, AmeriSource, Applied                                                           Nancy
 Scientific Equipment and Supplies   20                          X                        X                  X                                                                   BioSystems, Sigma-Aldrich                       Procurement Services          Fulcher/Eileen Miller
Lab/Scientific and Medical Equipment

Freezers, microscopes, centrifuge,                                                                                                                                            Optical Analysis, Fisher Scientific,                                                   Nancy
oven, etc.                                  21                   X                                          X                                                                      VWR, Beckman Coulter                          Procurement Services          Fulcher/Eileen Miller


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Commodity                                       C                      bu                      Pr                 bu              D                   C                       R                      C                                          D                       Contact
Cleaning Equipment & Supplies

                                                                                                                                                                                 Grainger, HP Products, Unisource                    Procurement Services            Tom Rogers
                                                                                                                                                                                 KSS Enterprises, St. Joseph Paper
Janitorial Equipment                       25                                                  X                  X                                                                         & Packaging                              Procurement Services            Tom Rogers
MRO Parts, Supplies, Machinery
                                                                                                                                                                                     Unisource, St. Joseph Paper &
Disposable Warehouse Items           26                                                        X                  X                                                                           Packaging                              Procurement Services            Tom Rogers
Drafting Equipment                   26                                                        X                  X                                                                         Office Interiors                         Procurement Services            Tom Rogers
Maintenance and Repair Supplies      26                                                        X                  X                                                                    Grainger, Bostwick-Braun                      Procurement Services            Tom Rogers
Transportation, Vehicle Equipment, and Supplies
Vehicle (Purchase and Lease)         28                                                                           X                                                                                                                Transportation Department         Marty Ogren
Vehicle Maintenance/Tires            28                                                        X                  X                                                                                                                  Procurement Services            Tom Rogers
Fuel (for vehicles from Notre Dame
fuel tank)                           28                                                                           X                                                                                                                  Procurement Services           Ann Simpson
Furniture and Furnishings
                                                                                                                                                                                    The Source Company, LaSalle-
Carpet                                     30                                                  X                  X                                                                            Bristol                               Procurement Services            Tom Rogers
Fabrics                                    30                                                  X                  X                                                                                                                  Procurement Services            Tom Rogers
Floor Equipment Parts                      30                                                  X                  X                                                                                                                  Procurement Services            Tom Rogers
Flowers                                    30                                                  X                  X                                                                       Wygant, Michelangelos                      Procurement Services          Nina Hershberger
Framing                                    30                                                  X                  X                                                                       Framed, Frame Factory                      Procurement Services            Tom Rogers
Furnishings                                30                                                  X                  X                                                                                                                  Procurement Services            Tom Rogers
Furniture (Residence Halls)                30                                                                     X                                                                        Brill Manufacturing                       Procurement Services            Tom Rogers
                                                                                                                                                                                     Steelcase, HON, OFS, Office
Furniture (Office)                   30                            X                                              X                                                                Interiors, Business Furnishings                   Procurement Services            Tom Rogers
Linens                               30                                                        X                  X                                                                        Calderon Textiles                         Procurement Services            Tom Rogers
Window Treatments                    30                                                        X                  X                                                                    Quality Window Treatment                      Procurement Services            Tom Rogers
Art, Music, Theatre Equipment and Supplies
Art Supplies                         35                                                        X                  X                                                                                                                  Procurement Services          Nina Hershberger
                                                                                                                                                                                                                                                                         Nina
                                                                                                                                                                                   Woodwind/Brasswind, Blessings                                                   Hershberger/Dan
Band Instruments                           35                                                  X                  X                                                                           Music                                  Procurement Services               Brewer
Athletic Equipment and Supplies
                                                                                                                                                                                     Mike's Sporting Goods, Medco                                                  Tom Rogers/Dan
Athletic Equipment                  36                      X                                                     X                                                                             Supply                               Procurement Services               Brewer
Plaques & Trophies                  36                      X                                                     X                                                                         Plastimatic Arts                         Procurement Services          Nina Hershberger
Sportswear and Apparel              36                      X                                                     X                                                                                                                  Procurement Services          Nina Hershberger
Food Products, Kitchen Related Equipment, Vending and Catering
                                                                                                                                                                                                                                         Notre Dame
                                                                                                                                                                                    Whispering Springs (through                      Vending/Procurement           Dean Winter/Tom
Bulk Bottled Water                         40                                                                                     X                                                    Notre Dame Vending)                                 Services                    Rogers
Catering Services                          40                                                                     X                                                                      ND Food Services                               Food Services               Dan Crimmins

                                                                                                                                                                                  Clark Foodservice, C&T Design & Procurement Services/Food                        Tom Rogers/Dan
Food Services Equipment                    40                                                  X                  X                                                              Equipment, Atlas Restaurant Supply       Services                                    Crimmins

                                                                                                                                                                                  Clark Foodservice, C&T Design & Procurement Services/Food                        Tom Rogers/Dan
Kitchen Equipment                          40                                                  X                  X                                                              Equipment, Atlas Restaurant Supply       Services                                    Crimmins

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Commodity                                       C                      bu                      Pr                 bu              D                   C                       R                          C                                      D                   Contact
Major Appliances                           40                                                                     X                                                                          Bob Miller Appliances                  Procurement Services          Tom Rogers
                                                                                                                                                                                                                                        Notre Dame
                                                                                                                                                                                                                                    Vending/Procurement         Dean Winter/Tom
Vending Machines                    40                                                                            X                                                                          American Sales                               Services                  Rogers
Uniforms, Clothing, and Jewelry
Uniforms                            45                                                         X                  X                                                                      Cintas, Fashion Seal                       Procurement Services        Nina Hershberger
Safety and Security Equipment and Supplies

                                                                                                                                                                                                                                  Procurement Services/Risk     Tom Rogers/Lisa
Security Equipment                  46                      X                                                     X                                                                                                                     Management                  Bogner
Construction, Renovation, Landscape, and Heavy Construction Equipment
Landscape Services Equipment        47                      X                                                     X                                                                  Kenny Outdoors Solutions                       Procurement Services          Tom Rogers
                                                                                                                                                                                    R.W. Martin & Sons, EcoLab
Laundry Equipment                      47                                                      X                  X                                                                    Professional Products                        Procurement Services          Tom Rogers
Signs                                  47                                                      X                  X                                                                          ASI Signs                              Procurement Services          Tom Rogers
Real Estate
Buildings, houses, and land            48                                                                                                        X                                                                                   Asset Management            Greg Hakanen
Religious Articles and Supplies
Candles                                49                                                      X                  X                                                                              A.I. Root                          Procurement Services        Nina Hershberger
Printing, Advertising, Photographic, and Duplicating Services
Business Cards, Letterheads and
Envelopes                              50                                                      X                  X               X                                                          Express Press                          Procurement Services        Nina Hershberger

                                                                                                                                                                                Please contact Nina Hershberger
                                                                                                                                                                                 for suggested vendors for your
Printing                                                                                                          X                                                                    specific printing job.                       Procurement Services        Nina Hershberger
Travel, Entertainment, and Special Events
Auto Rental                           55                                                                                                         X                 X                                Avis                            Procurement Services          Tom Rogers
Business Meals/Entertainment          55                                                                                                         X                 X                                                                 Accounts Payables            Jackie Fuzey
Hotel                                 55                                                                                                         X                 X                                                                 Accounts Payables            Jackie Fuzey
Travel Services                       55                                                                          X               X              X                                          Anthony Travel                          Procurement Services          Tom Rogers
Transportation, Relocation, and Moving Services

                                                                                                                                                                                                                                                               Ann Simpson/Nancy
Charter Buses                              56                                                                     X                              X                                        Cardinal Buses                            Procurement Services             Fulcher
                                                                                                                                                                                 Inland Display/Corrugated Paper
Corrugated                                 56                                                  X                  X                                                             Products, Smurfit Stone Container                   Procurement Services          Tom Rogers

                                                                                                                                                                               Wiltfong/United, Crown/Wheaton,
Moving Services/Relocation           56                                                                           X                                                X                  Stevens Worldwide                             Procurement Services        Nina Hershberger
Vehicle Repairs                      56                       X                                                   X                                                                                                               Transportation Department       Marty Ogren
Organizations and Clubs
Airline or Travel Clubs              60                                                                                                          X                 X                                                                 Accounts Payables            Jackie Fuzey
Conference Fees                      60                       X                                                                                  X                 X                                                                 Accounts Payables            Jackie Fuzey
Dues and Memberships                 60                       X                                                                                  X                 X                                                                 Accounts Payables            Jackie Fuzey
Educational and Training Services
IT Training                                                                                                       X                              X                                                                                  Procurement Services         Nancy Fulcher
Construction, Building Support, Repair, and Renovation Services



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Commodity                                           C                      bu                      Pr                 bu              D                   C                       R                          C                                         D                        Contact

                                                                                                                                                                                     Centerline Mechanical Contracting,
Boilers (Power Plant)                          65                                                                     X                                                              Ideal Consolidated, Koontz-Wagner                      Procurement Services             Tom Rogers

Construction Payment Applications     65                                                                              X                               X                                                                                      University Architect             Jim Reabe
Elevator Contracts                    65                                                                              X                               X                                                Schindler                            Procurement Services            Nancy Fulcher
Rental Items                          65                                                                              X                                                                                                                     Procurement Services             Tom Rogers
Tents                                 65                                                                              X                                                                               Aay's Rental                          Procurement Services             Tom Rogers
MRO, Cleaning, and Janitorial Services
Extermination Contracts               66                                                                              X                                                                            Rose Exterminators                       Procurement Services            Nancy Fulcher
MRO Services                          66                                                                              X                                                                                                                     Procurement Services             Tom Rogers
                                                                                                                                                                                                                                            Procurement Services/          Tom Rogers/ Deb
Electrical                                     66                                                                     X                                                                                                                       Building Services                Murray
                                                                                                                                                                                                                                            Procurement Services/          Tom Rogers/ Deb
Plumbing/Heating                               66                                                                     X                                                                                                                       Building Services                Murray
                                                                                                                                                                                                                                            Procurement Services/          Tom Rogers/ Deb
Sheet Metal                                    66                                                                     X                                                                                                                       Building Services                Murray
                                                                                                                                                                                                                                            Procurement Services/          Tom Rogers/ Deb
Construction                                   66                                                                     X                                                                                                                       Building Services                Murray
                                                                                                                                                                                                                                            Procurement Services/          Tom Rogers/ Deb
Painting                            66                                                                                X                                                                                                                       Building Services                Murray
Refuse Disposal, Hazardous and Risk Management Services
                                                                                                                                                                                                                                            Risk Management and
Hazardous disposal services           66                                                                              X                                                                                                                            Safety                    Lisa Bogner
Waste Removal                         66                                                                              X                                                                                                                     Procurement Services             Tom Rogers
IT and Telecommunication Services
Cell phones                           70                                                                                                              X                  X                                                                        OIT - ICS                  Denise Hock
IT Services                           70                                                                              X                                                                                                                     Procurement Services             Dan Brewer
Telecommunications (Long-distance
Service)                              70                                                                                              X                                                                Broadwing                            Procurement Services             Dan Brewer
Consulting, Legal, and Professional Services
Consulting and Professional
Services                              71                                                                              X                               X                                                                                     Procurement Services            Nancy Fulcher
Human Resources
                                                                                                                                                                                          Forge Industrial Staffing,
                                                                                                                                                                                       Personnel Partners, Peoplelink
                                                                                                                                                                                       Staffing Solutions, Specialized                             Human
                                                                                                                                                                                        Staffing Solutions, LLC, Star                       Resources/Procurement          Kris Urshel/Nina
Temporary Services                             72                                                  X                                                  X                                     Staffing Services, Inc.                                Services                  Hershberger
Financial Services
                                                                                                                                                                                                                                                 Controller's                   Nancy
                                                                                                                                                                                                                                             Group/Procurement              Majerek/Nancy
Banking Services                               73                                                                     X                               X                                Notre Dame Federal Credit Union                            Services                     Fulcher
                                                                                                                                                                                                                                             Risk Management/
Insurance                                      73                                                                     X                               X                                                                                     Procurement Services            Nancy Fulcher
Health Care and Domestic Services
                                                                                                                                                                                                                                                   Human                       Denise
                                                                                                                                                                                                                                            Resources/Procurement           Murphy/Nancy
Employee medical benefit payments                                                                                                                     X                                                 Meritain                                   Services                   Fulcher

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Commodity                                       C                      bu                      Pr                 bu              D                   C                       R                        C                                        D                       Contact
Environmental and Science Services

Mail and Packing Services
Packages (International)                   80                                                                                     X                                                            DHL, FedEx, UPS                       Procurement Services          Nina Hershberger
Packages (North America)                   80                                                                                     X                                                            DHL, FedEx, UPS                       Procurement Services          Nina Hershberger
Utilities
NIPSCO/AEP (for rental property)           85                                                                     X                               X                                                                                  Procurement Services           Nancy Fulcher
Public Order and Safety Services
Surveillance or monitoring services,                                                                                                                                                                                                 Risk Management and
armored courier service                    90                                                                     X                               X                                                                                         Safety                   Lisa Bogner
Radioactive Isotopes
1Microcurie (alpha) 32p datp, 5mc
(gamma) 32 p atp, 125 I, 35s, lead,                                                                                                                                                                                                  Risk Management and
vinyl chloride                             97                      X                                              X                                                                                                                         Safety                   Lisa Bogner
Biological Hazards

Conotoxin, tetradatoxin, ricin, human                                                                                                                                                                                                Risk Management and
albuminm, virus, fungi, t-2 toxin          98                      X                                              X                                                                                                                         Safety                   Lisa Bogner
Extremely Hazardous Chemicals
PCB's, dioxin, silane, hmx tnt, rdx,
cyanide compounds, mercury, and                                                                                                                                                                                                      Risk Management and
mercury compounds                          99                      X                                              X                                                                                                                         Safety                   Lisa Bogner
Miscellaneous Payments
Payments to other
colleges/universities                                                                                                                             X

Key
         Strategic Vendor               Purchases must be made through this vendor to ensure Notre Dame's contract pricing
          Typical Vendor                Major vendor for commodity currently used by Notre Dame without a purchasing contract.




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