here - OUSD

Document Sample
here - OUSD Powered By Docstoc
					Greetings!

OUSD applied for and received approval for the K-12 Educational Voucher Program. This program is a
result of a legal settlement with the State of California and a major software publisher. This is a
reimbursement program administrated by the Settlement Claims Administrator (SCA) for computer
hardware and software. Schools that were in existence during the 2005-2006 school year and have a least
40% or more of their students on free and reduced lunch are eligible to participate in this program.
Schools that have a new a CDS code during the 2005-2006 school or after are currently ineligible and may
reapply in the Fall 2008 (see attached Eligible and Ineligible School Site Lists). The district will apply on
behalf of any currently ineligible school with a CDS code issue in the Fall 2008.

Schools are strongly encouraged to thoughtfully consider new equipment purchases that will have a positive
impact on student achievement. For equipment that has already been purchase make certain that you
have original receipts of your purchase.

Vouchers need to be claimed by 2012 so there is ample time to plan effectively before purchasing. Review
the suggested recommendations below and also refer to the attached document “Purchasing Technology-
Based Products and Services - Questions to Ask to Make Effective Instructional and Program Decisions and
Determine Your Total Cost of Ownership (TCO)” for guidance.
Site reimbursement will be sent back to original purchasing site after the district receives its reimbursement
from Microsoft.

There are two options for leveraging this program:

      Option A – Reimbursement for eligible equipment that has already been purchased in
       the last 12 months (Strongly encouraged as this will provide additional school site cash flow)

      Option B – New purchases of eligible equipment
           Recommendations on how you might use this funding
    (Questions and important points to review with your instructional leadership team)

   Interventions to accelerate student learning who are not yet meeting proficiency are one of our
    top priorities. Explore solutions that are already being used in your school, and other OUSD
    schools, such as Plato, Read 180, and SRI. If you have an existing technology-based Intervention
    program (such as Read 180) at your school, does your program need to expand? Do you need to
    replace or upgrade important technology components of the Intervention solution to increase the
    effectiveness of your instructional program?
   Student to Computer ratio in classrooms is key to ensuring the full implementation of
    intervention programs as well as providing a variety of opportunities for students to use the web to
    supplement the core curriculum. Conduct an assessment of the quantity and quality of student
    computers by classroom and identify how you might use these funds to upgrade and/or purchase
    additional computers.
   Instructional Support Tools also accelerate the teaching and learning process in the classroom
    and should be considered as you assess your technology needs. Do you have the innovative
    technologies to attract and retain the highest quality teaching professionals? The use of computers,
    projectors, and Interactive White Boards, for example, have the potential to allow your teachers to
    teach in a 21st Century school and students to learn in a 21st Century classroom. There will be an
    emphasis on providing some district wide training for schools that purchase Interactive White
    Boards to ensure these are used effectively to enhance teaching and learning.

   Staff Work Stations that are up to date enhance productivity in a variety of ways. For classroom
    teacher work stations that are fully functional encourage teachers to take advantage of OUSD core
    Technology applications such as Edusoft to monitor student progress, Aeries Browser Interface (API)
    to take student attendance on-line and access student information, to report absences and requests
    substitutes on line and to receive vital communications through email about resources and programs
    available to support teaching and learning. Laptops also provide teachers an opportunity to engage
    their professional work away from school should they choose to do so? For classified staff,
    especially office staff, having up to date technology enables them to use the variety of on line
    resources and training courses to improve their performance and manage daily and monthly
    deliverables.

   Total Cost of Ownership is a key part of protecting your investments in technology. You may
    want to work with your office staff and ask for assistance from Technology Services to review the
    productivity and instructional software throughout your school to assure that your school is
    compliant with current licenses in the event of an audit. You may also want to look at the need for
    consistent technical support to maintain your technology. Do you have printers that do not work,
    computers that do not connect to the Internet, and software that needs to be installed? Did you
    know OUSD is an approved provider of technical support for the equipment purchased using funds
    K-12 Educational Technology Voucher program and you can use Voucher funding to support this
    activity?
              What do I do Next to take advantage of this program?

Process for using your allocated K-12 educational technology voucher funds, apply for
reimbursement and place your order

Reimbursement For Previous Technology Purchases

Step 1 - Fill out reimbursement form (attached). Contact Ann Kruze, ann.kruze@ousd.k12.ca.us, 510-879-
1776 to process form and receive reimbursement funds.


Purchase of New Technology

Step 2 - Meet with your Instructional Team to review the recommendations and formulate your needs to
create your plan.

Step 3 - Eligible schools should complete the K-12 Technology Pre-Purchase Approval Form indicating
specific items and obtain required approvals.

Step 4 - After Pre-Purchase Approval Form has been submitted and approvals have been secured, generate
a requisition in IFAS or eMarketPlace so your purchase order can be forwarded to the vendor.

Step 5 - Fiscal Services will submit your Voucher request to the SCA for reimbursement. Each school will
have an accurate account of the potential reimbursements under this program helping them plan for future
purchases.

Reminder: Vouchers need to be claimed by 2012 so there is ample time to plan thoughtfully before
purchasing. Schools will not lose the opportunity to take advantage of this program by waiting. Voucher
credits will be monitored by the SCA. Schools that have an existing plan can move forward to make
purchases to supplement their current efforts. Due to the legal rulings in place it is imperative that an
eligible school make only purchases for eligible items (see attached Eligible Items List).

Questions

Technology questions may be directed to Ann Kruze, ann.kruze@ousd.k12.ca.us , 510-879-8540 or Leah
Jensen, leah.jensen@ousd.k12.ca.us, 510-551-6023.
K-12 Educational Voucher Program
Eligible School Sites

                                     Total
                                    Eligible      Total     Hardware     Software
                 School Name       Students    Allocation   Allocation   Allocation
Allendale Elementary                 469       $24,479      $12,240       $12,240
Bella Vista Elementary               523       $27,298      $13,649       $13,649
Brookfield Village Elementary        423       $22,078      $11,039       $11,039
Burckhalter Elementary               163       $8,508       $4,254         $4,254
Cleveland Elementary                 359       $18,738      $9,369         $9,369
Cole                                  72       $3,758       $1,879         $1,879
Emerson Elementary                   291       $15,189      $7,594         $7,594
Franklin Elementary                  728       $37,997      $18,999       $18,999
Fruitvale Elementary                 578       $30,168      $15,084       $15,084
Garfield Elementary                  708       $36,954      $18,477       $18,477
Glenview Elementary                  388       $20,251      $10,126       $10,126
La Escuelita Elementary              264       $13,779      $6,890         $6,890
Grass Valley Elementary              272       $14,197      $7,098         $7,098
Futures Academy Elementary           259       $13,518      $6,759         $6,759
New Highland Academy                 361       $18,842      $9,421         $9,421
Jefferson Elementary                 119       $6,211       $3,106         $3,106
Lafayette Elementary                 282       $14,719      $7,359         $7,359
Laurel Elementary                    472       $24,636      $12,318       $12,318
Lazear Elementary                    339       $17,694      $8,847         $8,847
Lincoln Elementary                   584       $30,482      $15,241       $15,241
Lockwood Elementary                   85       $4,437       $2,218         $2,218
Horace Mann                          340       $17,746      $8,873         $8,873
Markham                              440       $22,966      $11,483       $11,483
New Maxwell Park                     318       $16,598      $8,299         $8,299
Parker                               251       $13,101      $6,550         $6,550
Peralta                              283       $14,771      $7,386         $7,386
Piedmont Avenue                      417       $21,765      $10,883       $10,883
Santa Fe                             332       $17,329      $8,664         $8,664
Sequoia                              368       $19,208      $9,604         $9,604
Sobrante Park                        282       $14,719      $7,359         $7,359
Webster Academy                       90       $4,697       $2,349         $2,349
Whittier                              73       $3,810       $1,905         $1,905
ACORN Woodland                       241       $12,579      $6,289         $6,289
Howard                               244       $12,735      $6,368         $6,368
Carl Munck                           331       $17,276      $8,638         $8,638
Hoover                               333       $17,381      $8,690         $8,690
Hillside Academy                      36       $1,879        $939            $939
Marshall                             215       $11,222      $5,611         $5,611
Manzanita SEED                       280       $14,614      $7,307         $7,307
Esperanza                            349       $18,216      $9,108         $9,108
Bridges At Melrose                                397      $20,721     $10,361     $10,361
Manzanita Community                               283      $14,771     $7,386       $7,386
EnCompass Academy                                 247      $12,892     $6,446       $6,446
Martin Luther King Jr                             250      $13,049     $6,524       $6,524
PLACE at Prescott                                 250      $13,049     $6,524       $6,524
ASCEND                                            367      $19,155     $9,578       $9,578
International Community School                    254      $13,257     $6,629       $6,629
Think College Now                                 267      $13,936     $6,968       $6,968
Sankofa Academy                                   118      $6,159      $3,079       $3,079
RISE                                              321      $16,754     $8,377       $8,377
REACH Academy                                     326      $17,015     $8,508       $8,508
Frick                                             546      $28,498     $14,249     $14,249
West Oakland Middle School                        192      $10,021      $5,011      $5,011
Bret Harte                                        906      $47,288     $23,644     $23,644
Claremont Middle School                                    $21489      $10,744.    $10,744
Edna Brewer Middle School                         818      $42,695     $21,347     $21,347
Roosevelt                                         775      $40,451     $20,225     $20,225
Westlake                                          720      $37,580     $18,790     $18,790
James Madison                                     303      $15,815     $7,907       $7,907
EXPLORE                                           241      $12,579     $6,289       $6,289
Melrose Leadership Academy                         192     $10,021     $5,011       $5,011
Urban Promise Academy                              314     $16,389     $8,195       $8,195
Community Day MS                                    15      $783        $391          $391
Oakland HS                                        1972    $102,927     $51,464     $51,464
Oakland Technical High School                     1922    $100,318     $50,159     $50,159
Skyline                                           2254    $117,646     $58,823     $58,823
Bunche Continuation                                170     $8,873      $4,437       $4,437
Dewey Academy                                      251     $13,101     $6,550       $6,550
Street Academy                                     112     $5,846      $2,923       $2,923
Far West                                           159     $8,299      $4,149       $4,149
Sojourner Truth Independent Study                 154      $8,038       $4,019      $4,019
Community Day HS                                   31      $1,618        $809         $809
Life Academy                                      252      $13,153      $6,576      $6,576
MetWest                                           135      $7,046       $3,523      $3,523
College Prep & Architecture Academy               398      $20,773     $10,387     $10,387
Robeson School Visual & Performing Arts           342      $17,850     $8,925       $8,925
Mandela HS                                        344      $17,955     $8,977       $8,977
Media College Prep                                385      $20,095     $10,047     $10,047
Youth Empowerment School                          186      $9,708       $4,854      $4,854
Business & Information Technology                 406      $21,191     $10,595     $10,595
Leadership Preparatory High School                424      $22,130     $11,065     $11,065
East Oakland School of the Arts                   368      $19,208      $9,604      $9,604
Business Entrepreneurial Technology High (BEST)   140      $7,307       $3,654      $3,654
E.X.C.E.L. College Preparatory H.S.               264      $13,779      $6,890      $6,890
Rudsdale Continuation                             167      $8,716       $4,358      $4,358
Delores Huerta
                     Totals                       31900   $1,665,000   $832,500   $832,500
Ineligible School Sites




School not qualifying based on free and reduced lunch below
40%
Chabot Elementary
Crocker Highland Elementary
Hillcrest Elementary
Joaquin Miller Elementary
Kaiser Elementary
Lakeview Elementary
Montclair Elementary
Montera Middle
North Oakland Community Charter
Redwood Heights Elementary
Thornhill Elementary
Tilden Elementary

School that do not qualify due to new CDS codes. May reapply
in Fall 2008.
Fred T. Korematsu Discovery Academy
Elmhurst Community Prep
Alliance Academy
Roots International Academy
Peralta Creek Middle School
United For Success Academy
Coliseum College Preparatory Academy
Global Family
Greenleaf Elementary
Learning Without Limits
East Oakland Pride
Community United
Oakland International HS
Alternative Learning Community
Reems (Ernestine C.) Academy of Technology and Art
                        Purchasing Technology-Based Products and Services
Questions to Ask to Make Effective Instructional and Program Decisions and Determine Your Total Cost
                                         of Ownership (TCO)

Technology-Based resources and programs have the potential to increase student achievement. Sites have individual
needs based upon their student populations; however, it is imperative that all instructional programs and major
technology products and resources such as content area intervention programs (i.e. Read 180), computer labs,
interactive whiteboards, wireless internet access, laptop carts, and other major technology purchases are:
       based on research and meet with the approval of Instructional Services (or the Special Education Dept.)
       can be adequately supported by Technology Services
       adequately researched to include all facets of the Total Cost of Ownership (TCO) to include professional
        development, technical support, and all connected costs such as upgrades to electrical and network capacity,
        hardware and peripherals, furniture, and supporting personnel.

To make the most of your instructional time, have the greatest impact on student achievement, maximize your limited
financial resources, and be assured of district support, the following questions need to be answered.

    1. Why are you purchasing this technology-based resource or program, in other words, what is the instructional
       issue you intend to address by investing in this program?
    2. Is this program or product already in use in the district and either a part of a district initiative or grant and/or
       is fully supported by and approved by the district including Instructional Services and Technology Services?
       Has this program worked successfully in other OUSD schools?
    3. If you are proposing a new technology-based program or major technology resource, service or product, have
       you done your homework by investigating all similar technology-based programs? Is this program or product
       research-based? Have you conferred with Instructional Services and Technology Services to help you
       determine if this program is the best solution for your school population?
    4. Can this program/product be supported by your current school infrastructure?
            a. Do you have sufficient electrical capacity to support multiple computers and peripherals?
            b. Do you have sufficient Internet capacity to support this program?
            c.   If not, have you budgeted for the necessary upgrades?
    5. Does this program require a server to store student data or program files? Is the server another cost of the
       program or is it included? Is home access to the program required or desirable?
    6. Have you purchased installation set-up and tech support from the vendor for this program? Have you double-
       checked with Technology Services to make sure there is a coordinated plan for product installation?
    7. Have you thought about the need for on-site technical support to implement this program successfully? Who
       will maintain/upgrade your computers/server? Who will trouble-shoot technical issues?
    8. Sometimes professional development is included in the cost of the program, sometimes it’s not. What is your
       plan for professional development? Have you determined your costs for the initial training roll-out of this
       program? What is your plan for follow-up and ongoing support for your teachers?
All of these factors make up your total cost of ownership (TCO) and should be considered in your decision to purchase
any technology-based program or undertake any major technology initiative. By taking into account these issues
before your purchase, your implementation can proceed more smoothly and your investment can result in a more
effective solution that increases your students’ academic achievement. Using the worksheet below will provide the
substantive detail needed for approval of any new technology-based instructional programs.
For assistance contact Leah Jensen, leah.jensen@ousd.k12.ca.us, 510-551-6023.
                                                          Technology Purchase Guidelines



     1. Select the category (A, B, or C) under which the proposed purchase fits to determine the information or assessment needed, the department
        and/or personnel to consult, and the level(s) of approval needed.
     2. Obtain the required information and initiate the necessary assessments by contacting the Help Desk (879-8178) or submit an online Help
        Ticket (assessments and recommendations may be provided by Instructional Services, Instructional Technologists, Technology Services or
        Buildings and Grounds)
     3. Obtain required approvals from Site administration, Technology and Instructional Services.
     4. Approved category C requests must also obtain final approval from the Chief Academic Officer and the Chief Services Officer.
     5. After Pre-Purchase Approval Form has been submitted and approvals have been secured, use your appropriate site ORG KEY to generate
        a requisition in IFAS or eMarketPlace so your purchase order can be forwarded to the vendor.

Note: Remember to follow-up with appropriate departments or outside resources to ensure proper installation, implementation, service and
professional development to protect your technology investment.



                                                                Category A Purchases
                                            Definition: Cost less than $5000; OUSD standard equipment

 Type of Purchase & Examples                    Department or Personnel to Consult and                                     Approvals Needed
                                                Information and/or Assessment Needed

     Common instructional or productivity      Optional: Tech services Technician or Instructional Technologist if         Site level
      software purchases: (i.e., Inspiration,   needed to evaluate computers to determine if operating system and
                                                                                                                            Optional: Tech
      Photoshop Elements, Type to Learn,        memory are sufficient to run software program and/or are compatible with
                                                                                                                             Services if
      etc.)                                     selected parts or peripherals
                                                                                                                             compatibility needs
     Replacement parts: keyboards, mice,
                                                                                                                             to be determined or
      etc.                                      Note: Sites may always elect to request a consultation with or
                                                                                                                             addressed
     Peripherals and devices: headphones,      recommendation from an Instructional Technologist.
      scanners, non-networked printers,
      stand-alone LCD Projectors, digital       Note: District supported Computers and printers must be configured by a
      cameras, science probes                   Technology Services Technician.
     Computers: Less than 5 OUSD
      standard Computers (Dell/Apple,
      purchased through eMarketplace)
     Printers: OUSD standard Networked
      printers (HP/Dell)
                                                               Category B Purchases
                          Definition: cost less than $50,000; OUSD standard equipment; no major network implications
Type of Purchase & Examples                    Department or Personnel to Consult and                                        Approvals Needed
                                               Information and/or Assessment Needed

   Major OUSD-approved technology-            Required: Consult with content area specialist in Instructional Services       Site level
    based instructional applications (Read
                                               Required: Instructional technologist to assess overall technology and          Instructional
    180, PLATO, CyberHigh, etc)
                                               room readiness, and total cost of ownership (PD, computers, servers,             Services
                                               peripheral equipment, replacement parts, consumables, security,
Note: This type of program may also                                                                                           Technology
                                               electrical/network upgrades, furniture, tech support)
require purchase of student and teacher                                                                                         Services
computers, server, peripherals, furniture,     Required: Technology Services technicians (district or site-based) must
electrical and/or network upgrades,            be consulted and must participate in installation, set-up and configuration
consumables, technical support, and            of all District supported computers, software, and servers.
professional development.                      If needed: Facilities/Buildings and Grounds
   More than 5 OUSD standard                  Required: Instructional technologist to assess overall technology and          Site level
    computers for classrooms or existing       room readiness, and total cost of ownership (PD, computers, servers,
                                                                                                                              Technology
    computer labs (Dell/Apple, purchased       peripheral equipment, replacement parts, consumables, security,
                                                                                                                                Services
    through eMarketplace)                      electrical/network upgrades, furniture, tech support)
 Any instructional servers (application,                                                                                     Facilities (if
                                               Required: Technology Services technicians (district or site-based) must
    student account, web, etc)                                                                                                  applicable)
                                               be consulted and must participate in installation, set-up and configuration
 Limited additions or modifications to
                                               of all computers, software, servers, and any additions or changes to the
    existing OUSD-approved networks
                                               network.
    including, but not limited to OUSD
    standard switches or wireless access       Required: District Network administrators/technicians must be consulted
    points or additional data ports (drops).   and must participate in the installation, set-up and configuration of any
Note: all new wireless installations and       network components
set-ups are Category C Purchases.              If needed: Network assessment and electrical assessment.
                                               If needed: Facilities/Buildings and Grounds
   Ceiling mounted LCD Projectors             Consult with Instructional technologist regarding instructional best           Site level
   Interactive Whiteboards                    practices and information on recommended vendors for product selection
                                                                                                                              Technology
                                               and installation.
                                                                                                                                Services
                                               If needed: Network and electrical assessments.
                                               If needed: Facilities/Buildings and Grounds
                                                              Category C Purchases
                        Definition: New major technology-based instructional application or major technology installation.
                                        These require pre-assessment and evaluation regardless of price
Type of Purchase & Examples                 Department or Personnel to Consult and                                      Approvals Needed
                                            Information and/or Assessment Needed
   New major technology-based              Required: Consult with content area manager in Instructional Services        Must be assessed and
    instructional applications not on the   to initiate inquiry into new product, program or initiative                   evaluated by CAIC and
    current approved list                                                                                                 Technology Services
                                            Required: Evaluation, review and approval by CAIC and Technology
                                                                                                                          prior to approval.
                                            Services. Upon review, the new program or initiative may be added to
Note: This type of program may also
                                            the OUSD approved list or site may receive a special approval
require purchase of student and teacher                                                                                  Site level
computers, server, peripherals,             Required: Instructional technologist to assess overall technology and
                                                                                                                         Instructional Services
furniture, electrical and/or network        room readiness, and total cost of ownership (PD, computers, servers,
upgrades, consumables, technical            peripheral equipment, replacement parts, consumables, security,              Technology Services
support, and professional development.      electrical/network upgrades, furniture, tech support)
                                            Required: Technology Services technicians (district or site-based) must      Final approval from
                                            be consulted and must participate in installation, set-up and                    Chief Academic Officer
                                            configuration of all District supported computers, software, and servers.        and the Chief Services
                                                                                                                             Officer
                                            If needed: Facilities/Buildings and Grounds
   New computer labs or media              Required: Consult with Instructional technologist regarding instructional    Site level
    centers                                 best practices and information on recommended vendors for product
                                                                                                                         Instructional Services
   New mobile labs (laptop carts)          selection and installation.
   Non-OUSD standard computers or          Note: Instructional technologist, along with Technology services             Technology Services
    other equipment                         (including network administrators/technicians), and possibly Facilities
   Major network modifications or          will assess overall technology, electrical and network needs, room           Final approval from
    upgrades (i.e., more than 5 drops,      readiness, and will help determine total cost of ownership (PD,               Chief Academic Officer
    multiple classrooms, multiple           computers, servers, peripheral equipment, replacement parts,                  and the Chief Services
    switches, all new wireless network      consumables, security, electrical/network upgrades, furniture, tech           Officer
    installations                           support)
                                            Required: Technology Services technicians (district or site-based) must
                                            be consulted and must participate in installation, set-up and
                                            configuration of all computers, software, servers, and any additions or
                                            changes to the network.
                                            Required: District Network administrators/technicians must be
                                            consulted and must participate in the installation, set-up and
                                            configuration of any network components
                                            Required: Network assessment and electrical assessment.
                                            If needed: Facilities/Buildings and Grounds
                                 K-12 Technology Pre-Purchase/Reimbursement Approval Form


 School Site and Principal

 Person completing form:

 Contact Information:
 phone and email

This form will expand as you type your responses
 Brief Description of Requested Technology
 (Title of program, type of technology, computer lab, etc.)
 Instructional Need and Population Served

 Is this program or product currently used in the district?                   Yes          No      Not sure
 What research have you done or departments or
 specialists have you consulted to determine if this
 program is the best solution for your school population?
 Detailed description and list of requested items,
 including hardware, software, and supporting or
 necessary components and peripherals
 Is your site’s current electrical and network infrastructure       Sufficient
 sufficient to support this technology?                             Will be upgrading per recommendations
                                                                    Not sure
 Briefly describe how you plan to provide:
     Professional Development
       Technology support and ongoing maintenance

       Annual costs- licensing, fees, consumables, etc.


 Category of Purchase
                                                                Category A          Category B     Category C
 (Please refer to chart of technology
 purchase categories and descriptions)
Approvals – Category A        Site Administrator__________________________
                              Optional: Tech Services if compatibility needs to be determined or
                              addressed ____________________________

Approvals – Category B or C   Site Administrator __________________________
                              Technology Services ________________________
                              Required for Technology-based Instructional Programs:
                              Instructional Services ________________________________
                              If applicable: Facilities _______________________________

Approvals – Category C        Final Approval from:
                              Chief Academic Officer _____________________________
                              Chief Services Officer ______________________________



Reimbursements Applicants: PLEASE ATTACH PROOF OF PURCHASE

				
DOCUMENT INFO
Shared By:
Categories:
Tags:
Stats:
views:10
posted:8/24/2011
language:English
pages:12