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					            Agenda
            Regular Meeting of the City Commission
           City of Kalamazoo


              Tuesday, January 18, 2011      7:00 p.m.
          City Commission Chambers – 241 West South Street


A.   CALL TO ORDER/ROLL CALL

B.   OPENING CEREMONY

     1.    Invocation: Pastor Jeff McVay, First Church of the Nazarene
     2.    Pledge of Allegiance
     3.    Introduction of Guests
           Dr. Lewis Walker and 5th/3rd Bank Community Service for Racial
           Justice Youth Awards
     4.    Proclamations
           a.     Gryphon Place 40th Anniversary

C.   ADOPTION OF FORMAL AGENDA

D.   COMMUNICATIONS

     1.    The public is invited to attend the following meetings of boards and
           commissions:

           a.    The Environmental Concerns Committee will meet on
                 Wednesday, January 19, 2011 at 4:30 p.m. in the Community
                 Room at City Hall.

     2.    Citizens are invited to participate in the celebration as America’s Promise
           Alliance recognizes the City of Kalamazoo as a “100 Best Communities for
           Young People”. The celebration will be held on Friday, January 28, 2011
           from 5:30 pm to 7:30 pm at the Youth Development Center, located at 230
           East Crosstown. For more information contact the Parks and Recreation
           Department at 337-8191.

     3.    The City is accepting applications for appointment to various city
           Commission advisory boards and commissions. Interested citizens are
           encouraged to contact the City Clerk’s Office at 337-8792 to request an
           application form or to obtain additional information on board vacancies.
City Commission Agenda                    Page 2 of 5                            January 18, 2011


     E.    PUBLIC HEARINGS

           1.    Receive public comments regarding a recommendation to adopt an
                 ORDINANCE to amend Section 6.2 of the Zoning Ordinance pertaining to
                 the Landscaping and Open Spaces regulations for site plan projects.
                 (Action: Motion to adopt the ordinance)

     F.    CONSENT AGENDA
           (Action: Motion to approve items “1-7”)

           1.    Consideration of a recommendation to approve a one-year contract
                 extension with Underground Pipe & Valve for the purchase of ductile iron
                 pipe in the amount of $651,137.

           2.    Consideration of a recommendation to approve a one-year maintenance
                 contract with Motorola, Inc., to provide for continued maintenance for the
                 Department’s 800 MHz digital radio system in the amount of $135,258.

           3.    Consideration of a recommendation to: 1) offer for first reading an
                 ORDINANCE amending Section 4.1(J) “Use Table” of the City Of
                 Kalamazoo Zoning Ordinance regarding roominghouses/boardinghouses;
                 and, b) schedule a public hearing for January 31, 2011.

           4.    Consideration of a recommendation to adopt a Michigan Department of
                 Consumer & Industry Services, Liquor Control Commission RESOLUTION
                 to; a) transfer ownership of escrowed Class C licensed business with
                 dance entertainment permit located at 105-107-109 East Prairie,
                 Vicksburg, MI, 49097 Kalamazoo County from Consumers Credit Union to
                 Los Amigos of Kalamazoo, Inc. and; b) transfer location governmental unit
                 under MCL 436.1531(1) to 3317 Stadium, Kalamazoo, MI.

           5.    Consideration of a recommendation to approve the storm water easement
                 documents with Michael Rupp Properties, L.L.C. dba Town and Country
                 Supermarket at 1824 Portage Road.

           6.    Consideration of a recommendation to accept a grant of $25,000 from the
                 Michigan Economic Development Corporation and utilize $15,000 from the
                 Farmers’ Market fund balance to support developing a master business
                 and marketing plan for the Kalamazoo Farmers’ Market and authorize the
                 City Manager to sign all documents related to the acceptance of this grant.

           7.    Consideration of a recommendation to approve the minutes from the City
                 Commission business meetings on December 20, 2010 and January 3,
                 2011.

     G.    REGULAR AGENDA
City Commission Agenda                   Page 3 of 5       January 18, 2011


     H.    REPORTS AND LEGISLATION

           1.    City Manager’s Report

     I.    UNFINISHED BUSINESS

     J.    POLICY ITEMS

     K.    NEW BUSINESS

     L.    CITIZEN COMMENTS

     M.    MISCELLANEOUS COMMENTS AND CONCERNS BY COMMISSIONERS

     N.    CLOSED SESSION

     O.    ADJOURNMENT
City Commission Agenda                          Page 4 of 5                                January 18, 2011


                                    ADDITIONAL INFORMATION:

     Questions regarding agenda items may be answered prior to the meeting by contacting the City
     Manager's Office at 269.337.8047.

     Persons with disabilities who need accommodations to effectively participate in City
     Commission meetings should contact the City Clerk's Office at 337-8792 a week in advance to
     request mobility, visual, hearing or other assistance.

     Agendas for the regular meetings of the Kalamazoo City Commission are available on the
     Internet at: www.kalamazoocity.org

     Kalamazoo City Commission meetings are held the first, third and fifth Mondays at 7:00 p.m.
     and are shown live on Public Media Network Channel 21. The meetings are rebroadcast on
     Tuesday afternoon at 2:00 p.m. on Channel 21 and Saturday morning at 9:00 a.m.

           GUIDELINES FOR PUBLIC PARTICIPATION AT CITY COMMISSION MEETINGS

     Welcome to the Kalamazoo City Commission meeting, and thank you for your participation in
     Kalamazoo local government. The City Commission recognizes that citizens who make the
     effort to attend a Commission meeting often feel passionately about an issue. The following
     guidelines are not meant to discourage individual expression; rather, they exist to facilitate the
     orderly conduct of business and to ensure that all citizens who wish to address the City
     Commission are able to do so in an atmosphere of civility and respect, without fear or
     intimidation.

     1.     Out of respect for business being conducted during the meeting, please turn off all cell
            phones and pagers prior to the start of the meeting.

     2.     In an effort to maintain order and to allow a respectful discussion, please do not make
            comments from the audience area. Audience members should also refrain from
            applause or other audible noise at times not formally recognized as appropriate by the
            meeting chair.

     3.     Citizens have opportunities to address the Commission at the following times during a
            meeting:

            a.      Consideration of Regular Agenda items. Citizens are permitted to speak to the
                    Commission on Regular Agenda and Unfinished Business prior to the City
                    Commission voting, except those votes setting a public hearing. (Note: The
                    Consent Agenda is a list of items proposed for City Commission approval to be
                    voted upon all at one time. This is a time-saving procedure as most Consent
                    Agenda items are housekeeping measures. A citizen may request an item be
                    removed from the Consent Agenda for individual consideration or discussion.)
                    Comments must be germane to the specific item under consideration.

            b.      The Citizen Comment period near the end of the meeting is for comment on
                    Agenda or Non-Agenda items.

     4.     To address the City Commission, please sign in at the podium near the Clerk’s station
            and then proceed to the podium directly in front of the dais when invited by the meeting
            chair. Before beginning your comments, please clearly state your name for the record
            and whether you reside within the city limits. Comments are limited to four minutes.
City Commission Agenda                          Page 5 of 5                                January 18, 2011



     5.     Citizen comment periods are a time for citizens to make comments; they are not
            intended as a forum for debate or to engage in question-answer dialogues with the
            Commission or staff. Commissioners are encouraged not to directly respond to
            speakers during citizen comment periods. At the conclusion of a speaker’s remarks, the
            Mayor or individual Commissioners may refer a question to City staff, if appropriate.
            Also, individual Commissioners may choose to respond to speakers during
            “Miscellaneous Comments and Concerns of Commissioners.”

     6.     Signs, placards and banners are permitted in Chambers during open meetings but only
            along the perimeter of the room (side and back walls) and only if they do not obstruct the
            vision of others.

                                             *********************
     If you have any questions, please feel free to contact the City Clerk’s Office at 269.337.8792
            Commission                                                                                    Date:   01/18/11
                                                                                                                    Item E1
            Agenda Report
            C i t y of K a l a m a z o o



TO:           Mayor Hopewell, Vice Mayor McKinney, and City Commissioners

FROM:         Kenneth P. Collard, City Manager, ICMA-CM, P.E.
              Reviewed By: Keith Hernandez, City Planner/Deputy Director
              Prepared By: Robert H. Bauckham, Assistant City Planner

DATE:         December 17, 2010

SUBJECT:      Text amendment to Section 6.2 of the Zoning Ordinance for Landscaping
              and Open Spaces regulations


RECOMMENDATION

It is recommended that the City Commission adopt an ordinance to amend Section 6.2 of
the Zoning Ordinance pertaining to the Landscaping and Open Spaces regulations for site
plan projects.

BACKGROUND

The current landscaping regulations for site plan review projects have been in place for ten
years, and hundreds of projects have gone through the review and approval process. For
the most part, the regulations have adequately addressed screening issues between uses
and the beautification of the sites. There have been a few instances where they fell short,
primarily due to unique property circumstances such as grading differentials, or the removal
of existing natural screening for a site.

One example occurred this past year during the construction of the new BW-3 restaurant
on Stadium Drive. Existing tall trees and other vegetation were removed from the rear of
the property, which opened up the adjacent residential properties to views of Stadium Drive
and the businesses located along the street. An opaque fence was installed on the
property line, but it does not have the same screening effect as the tall trees that were
removed. The site plan met the regulations in place at the time, but the screening option
selected by the developer was not ideal for the area.

In response to this and a few other unique situations that have occurred, the Planning
Division reviewed the landscaping and screening requirements for possible modifications.
A variety of changes are being proposed to the regulations, which are intended to improve
the screening of sites that are being developed and to retain existing screening where
possible.


            Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι (269) 337-8047
                                                Fax: (269) 337-8182
Commission Agenda Report – Text Amendment Request
Page 2


A summary of the changes is as follows:

 1.       Language was removed from the regulations indicating that screening requirements
          do not apply to properties in the RMU or CMU zoning districts. (Staff believes such
          screening is important in these zones since they can include different uses
          bordering each other. For example, a duplex could be abutted by a new restaurant
          in CMU, and screening would be important for the benefit of the residents of the
          duplex.)

 2.       In each of the four subsections of Section 6.2.H, language was added giving the City
          Planner the ability to select the most appropriate screening option for each site.
          The options include planting a row of evergreen trees, installing an opaque fence or
          wall, or preserving existing screening that meets the ordinance. (Currently, the
          applicant is given the choice of which option to utilize. Most applicants have chosen
          to install opaque fences, sometimes at the cost of removing existing trees in good
          condition. Allowing the City Planner to select the option can result in the
          preservation of existing natural screening, when it is sufficient.)

     3.   Screening option number 1 was changed for each of the four subsections to allow
          the planting of a row of 6-foot-tall evergreen trees on shared property borders. (This
          option originally allowed a combination of trees and shrubs to be utilized, which did
          not always provide adequate screening on property borders in practice.)

     4.   Screening option number 2 was changed to include the installation of walls, berms,
          or fences on shared property borders. (Originally, this option allowed these same
          screening types or a solid vegetative screen to be utilized. Since screening option
          number 1 provides such a vegetative screen, this option was changed to only
          provide non-vegetative screen components.)

     5.   A third screening option was added to the four subsections, and it includes
          preserving existing trees at the property borders. (The proposed language for this
          option indicates the screening area must consist of at least an existing row of
          evergreen trees, and new evergreen trees must be planted where gaps exist.)

     6.   A new screening regulation is proposed for topographical considerations. It provides
          screening requirements for sites that are lower in elevation than the adjacent
          properties. (The required screening on a shared border for such a situation must
          be equal to the height of the top of the first floor windows of the adjacent buildings. If
          the difference between the ground level of the project site and the top of the first
          floor windows of the adjacent buildings is more than 12 feet, the City Planner is
          allowed to determine the most effective screening measures to be utilized.)

7.        A new regulation is also proposed for the preservation of existing screening on
          project sites. It requires that existing trees of 10 inches or greater in diameter be


               Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι (269) 337.8047
                                                   Fax: (269) 337.8182
Commission Agenda Report – Text Amendment Request
Page 3


       identified on site plans, along with an indication if they will remain or be removed.
       (This will help with identifying possible modifications to site plans that will preserve
       existing trees in good condition. It also states that such trees in good condition that
       are not within the construction area will not normally be allowed to be removed.)

Planning Commission Action

At its regular meeting held on December 2, 2010, the Planning Commission voted
unanimously to recommend approval of the text amendment to the City Commission.
During the public hearing, one resident spoke in favor of the new regulations. There were
no comments voiced in opposition to them. A letter was also received by the Planning
Division from a resident in support of the new regulations.

COMMUNITY RESOURCES CONSULTED

A notice of the public hearing before the Planning Commission for this request was
published in the Kalamazoo Gazette two weeks prior to the meeting. The same notification
process will be conducted for the public hearing to be held by the City Commission.

The information on the request was placed on the city’s web site for review by the public.
No comments were received from the public on the request from this resource.

FISCAL IMPACT

The text amendment will not impact city staff. If the proposed regulations are approved, all
new development projects that require site plan review will be reviewed using the new
standards. This will not result in any additional staff time or resources. The regulations are
not anticipated to result in additional costs for project site owners or developers. The
primary emphasis will be on preserving existing good trees on sites, especially when they
provide screening for adjacent properties.

ALTERNATIVES

The City Commission has the option of not approving the text amendment. The proposed
regulations will enhance the screening of properties that are adjacent to proposed
development sites. It is recommended that the City Commission approve the text
amendment as presented.

ATTACHMENTS

Ordinance
Planning Commission meeting minutes (December 2, 2010)




            Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι (269) 337.8047
                                                Fax: (269) 337.8182
                            CITY OF KALAMAZOO, MICHIGAN

                            ORDINANCE NO. ________________

   AN ORDINANCE AMENDING APPENDIX A –ZONING ORDINANCE OF THE
 KALAMAZOO CITY CODE OF ORDINANCES BY ADDING SUBSECTION C.10. TO
  SECTION 6.2, CHANGING LANGUAGE IN SUBSECTIONS H.1-4., AND ADDING
                          SUBSECTION H.6.

THE CITY OF KALAMAZOO ORDAINS:

       Section 1. Section 6.2 of Appendix A of the Kalamazoo City Code is amended to add
Subsection C.10, General Landscaping Standards, to read as follows:

       C.10.    Preservation of Existing Screening.
                Existing trees, vegetation, and other screening components in good condition that
                are located at the perimeter of the site, and that provide, in the opinion of the City
                Planner, an important measure of screening for adjacent properties, shall be
                preserved. When a property is required to provide buffering/screening under the
                regulations, all existing trees of 10 inches in diameter at breast height or greater
                located throughout the entire site shall be identified on a site plan with an indication
                if they will remain or be removed. The removal of existing trees in good condition
                which are outside the construction area on the site will not normally be allowed.


       Section 2. Section 6.2.H. of Appendix A of the Kalamazoo City Code is amended to read as
follows:

       H.      Buffer Area Landscaping Between Land Uses.
               In addition to required yard landscaping and parking area landscaping, buffer areas are
               required to be landscaped when specific types of adjacent land uses occur. Existing
               trees, vegetation, and other screening components located at property borders shall be
               preserved whenever possible.


               1.     Multiple-Family Residential Abutting Single-Family Residential Uses or
                      Zoning District.
                      Where a multiple-family residential project with more than eight (8) units abuts
                      lots that are used or zoned for single family residential purposes, a landscape
                      area or screen shall be provided pursuant to either Subsection (a), Subsection
                      (b), or Subsection (c) below. The City Planner reserves the right to select the
                      option to be used for the project.
                      a)      Option 1.
                              A landscape screening area having a minimum width of ten (10) feet
                              shall be provided by the multi-family project on the shared border. The
                              buffer area shall consist of a row of 6-foot-tall evergreen trees planted
            parallel to the property line and spaced at no more than six (6) feet on
            center, and it shall not contain impervious materials.
     b)     Option 2.
            An opaque wall, berm, or fence shall be provided on the shared border
            with a minimum height of six (6) feet
     c)     Option 3.
            An existing landscape screening area having a minimum width of ten
            (10) feet shall be retained by the multi-family project on the shared
            border. At a minimum, the screening area shall consist of a row of 6-
            foot-tall evergreen trees located parallel to the property line and spaced
            at no more that six (6) feet on center, and it shall not contain
            impervious materials at ground level. If the existing trees do not
            contain maximum spacing of six-foot on center that is continuous along
            the shared border, additional 6-foot-tall evergreen trees shall be planted
            within the landscape screening area to achieve the required spacing.
2.   Commercial Uses Abutting Residential Uses or Residential Zoning
     District.
     Where a commercial project abuts lots that are used or zoned for residential
     purposes, a landscape area or screen shall be provided pursuant to either
     Subsection (a), Subsection (b), or Subsection (C) below. The City Planner
     reserves the right to select the option to be used for the project.
     a)     Option 1.
            A landscape screening area having a minimum width of ten (10) feet
            shall be provided by the commercial project on the shared border. The
            buffer area shall consist of a row of 6-foot-tall evergreen trees planted
            parallel to the property line and spaced at no more than six (6) feet on
            center, and it shall not contain impervious materials.
     b)     Option 2.
            An opaque wall, berm, or fence shall be provided on the shared border
            with a minimum height of six (6) feet.
     c)     Option 3.
            An existing landscape screening area having a minimum width of ten
            (10) feet shall be retained by the commercial project on the shared
            border. At a minimum, the screening area shall consist of a row of 6-
            foot-tall evergreen trees located parallel to the property line and spaced
            at no more that six (6) feet on center, and it shall not contain
            impervious materials at ground level. If the existing trees do not
            contain a maximum spacing of six-foot on center that is continuous
            along the shared border, additional 6-foot-tall evergreen trees shall be
            planted within the landscape screening area to achieve the required
            spacing.
3.   Industrial Uses Abutting Residential Uses or Residential Zoning District.
     Where an industrial project abuts lots that are used or zoned for residential
     purposes, a landscape area or screen shall be provided pursuant to either
     Subsection (a), Subsection (b), or Subsection (c) below. The City Planner
     reserves the right to select the option to be used for the project.
     a)     Option 1.
            A landscape screening area having a minimum width of fifteen (15) feet
            shall be provided by the industrial project on the shared border. The
            buffer area shall consist of a row of 8-foot-tall evergreen trees planted
            parallel to the property line and spaced at no more than six (6) feet on
            center, and it shall not contain impervious materials.
     b)     Option 2.
            An opaque wall, berm, or fence shall be provided on the shared border
            with a minimum height of eight (8) feet.
     c)     Option 3.
            An existing landscape screening area having a minimum width of fifteen
            (15) feet shall be retained by the industrial project on the shared border.
            At a minimum, the screening area shall consist of a row of 8-foot-tall
            evergreen trees located parallel to the property line and spaced at no
            more that six (6) feet on center, and it shall not contain impervious
            materials at ground level. If the existing trees do not contain a
            maximum spacing of six-foot on center that is continuous along the
            shared border, additional 8-foot-tall evergreen trees shall be planted
            within the landscape screening area to achieve the required spacing.
4.   Industrial Uses Abutting Commercial Uses or Commercial Zoning
     District.
     Where an industrial project abuts lots that are used or zoned for commercial
     purposes, a landscape area or screen shall be provided pursuant to either
     (Subsection (a), Subsection (b), or Subsection (c) below. The City Planner
     reserves the right to select the option to be used for the project.
     a)     Option 1.
            A landscape screening area having a minimum width of 10 feet shall be
            provided by the industrial project on the shared border. The buffer area
            shall consist of a row of 6-foot-tall evergreen trees planted parallel to
            the property line and spaced at no more than six (6) feet on center, and
            it shall not contain impervious materials.
     b)     Option 2.
            An opaque wall, berm or fence shall be provided on the shared border
            with a minimum height of six feet.
     c)     Option 3.
            An existing landscape screening area having a minimum width of ten
            (10) feet shall be retained by the industrial project on the shared border.
            At a minimum, the screening area shall consist of a row of 6-foot-tall
            evergreen trees located parallel to the property line and spaced at no
            more that six (6) feet on center, and it shall not contain impervious
            materials at ground level. If the existing trees do not contain a
                               maximum spacing of six-foot on center that is continuous along the
                               shared border, additional 6-foot-tall evergreen trees shall be planted
                               within the landscape screening area to achieve the required spacing.


       Section 3. Section 6.2.of Appendix A of the Kalamazoo City Code is amended by adding
subsection H.6. as follows:

       H.6.    Additional Screening for Topographic Considerations in all Zones.
               If a property that is required to provide buffering/screening under these regulations
               contains a lower topographic elevation than an abutting property, the height of the
               required wall, berm, fence or trees for the shared border must be at minimum equal to
               the height of the top of the first floor windows of all buildings on the abutting property.
               If the elevation difference exceeds twelve (12) feet, the City Planner will determine the
               appropriate screening method.




                                             REPEALER

        All former ordinances or parts of ordinances conflicting or inconsistent with the provisions of
this ordinance are hereby repealed.

                                          SEVERABILITY

        If any section, subsection, sentence, clause, phrase or portion of this ordinance is for any
reason held invalid or unconstitutional by any Court of competent jurisdiction, said portion shall be
deemed a separate, distinct and independent provision and such holding shall not affect the validity
of the remaining portions of this ordinance.


                                           CERTIFICATE

        The foregoing is a true and complete copy of an ordinance adopted by the City Commission
of the City of Kalamazoo at a regular meeting held on ______________, 2011. Public notice was
given and the meeting was conducted in full compliance with the Open Meetings Act, (PA 267,
l976). Minutes of the meeting will be available as required by the Act, and the ordinance was duly
recorded, posted and authenticated by the Mayor and City Clerk as required by the Charter of said
City.

                                                __________________________________
                                                Bobby Hopewell, Mayor


                                                __________________________________
                                                Scott A. Borling, City Clerk
                                City of Kalamazoo
                             PLANNING COMMISSION
                                     Minutes
                                 December 2, 2010
                                     DRAFT
              EXCERPT RE: TEXT AMENDMENT TO THE ZONING ORDINANCE
                  PERTAINING TO LANDSCAPING STANDARDS FOR THE
                                CITY OF KALAMAZOO



                                 2nd Floor, City Hall
                             City Commission Chambers
                      241 W. South Street, Kalamazoo, MI 49007

Members Present:     Casey Fawley, Acting Chair; Carla Chase; Todd Hamilton;
                     Merilee Mishall; Edward Planeta

Members Excused:     Sonja Dean, Chair; Mark Fricke, Vice Chair; Reed Youngs

City Staff:          Keith Hernandez, Deputy Director/City Planner, Community
                     Planning and Development; Robert Bauckham, Assistant City
                     Planner; Amy Thomas, Recording Secretary

A. CALL TO ORDER

Commissioner Fawley called the meeting to order at 7:10 p.m.

B. ROLL CALL

Planner Hernandez completed roll call and determined that the aforementioned members
were present.

C. ADOPTION OF FORMAL AGENDA

There were no changes to the agenda.

Commissioner Mishall, supported by Commissioner Chase, moved approval of the
December 2, 2010 Planning Commission agenda as submitted. With a voice vote,
the motion carried unanimously.

D. APPROVAL OF MINUTES (November 4, 2010)

There were no changes to the minutes.

Commissioner Chase, supported by Commissioner Planeta, moved approval of the
November 4, 2010 Planning Commission Minutes as submitted. With a voice vote,
the motion carried unanimously.
Planning Commission Minutes
December 2, 2010
Page 2 of 4

E. COMMUNICATIONS AND ANNOUNCEMENTS

None

F. PUBLIC HEARINGS:

P.C. #2010.13: Consideration of a request from the Community Planning and
Development Department for a text amendment to the Zoning Ordinance pertaining
to the landscaping standards for the city.

Planner Bauckham advised that the landscaping regulations for new projects have been in
place for about 10 years. For the most part, those regulations have been successful. They
have resulted in the planting of nearly 7,000 trees and 22,000 shrubs in the city for
projects that have gone through the site plan review process. There have been a few
instances where the regulations have fallen short in providing adequate screening in
certain circumstances. This has been primarily due to grading changes among sites or the
removal of existing vegetation that served as a screen for a site. One notable example of
this was the B-W 3 Restaurant site on Stadium Drive. The natural vegetation was
removed from the rear of that property. The vegetation provided a benefit to the
residential neighbors to the south. When the vegetation was removed, a fence was
installed at a much lower elevation.

In response to some of these problems, city staff decided to take a look at the landscaping
regulations to find out if it would be possible to make modifications that would address
these circumstances. The proposed changes and modifications are as follows:

In the opening paragraph for the regulations, Section 6.2H of the ordinance, language was
removed which stated that the screening standards were not required in the
RMU and CMU zoning districts. These districts are primarily in the riverfront area and
staff felt that it would not be good to eliminate the screening because those districts to
allow uses next to each other that are different. For example, a restaurant could be next
to a duplex. It didn’t seem fair to the residents that the restaurant was not required to
provide any screening. City staff is proposing that language be removed; the screening
would then apply in those districts also.

Section H of the regulations has four subsections which address screening between
different types of uses. Those uses are as follows: multiple family that’s abutting single-
family development, commercial uses abutting residential uses, industrial uses abutting
residential uses and industrial uses abutting commercial uses. City staff added language
in each of these subsections to give the City Planner the ability to determine which
screening mechanism would be the most effective for each circumstance. The screening
options include planting a row of evergreen trees on the shared border, installation of a
fence, wall or berm on the shared border, or keeping the existing natural vegetative
screen on the border, if it meets the ordinance. The current regulations allow the site
owner or the project manager to determine which screening mechanism will be used. In
Planning Commission Minutes
December 2, 2010
Page 3 of 4

certain situations, this has resulted in the removal of good existing vegetative screening
and trees for the site development. Thereafter, a fence was usually placed on the site and
that was generally not as effective. With these changes, the City Planner will have the
final say regarding the proposed screening.

In each of the options within the regulations there are also changes: Option #1 is
intended to require the planting of a six foot tall vegetative screen, typically it would be
evergreen trees, on a shared border, and not to allow a combination of trees and shrubs on
the border, which is what is currently allowed. Short shrubs do not provide much of a
screen for neighboring properties. A solid planting of evergreen trees will now be
required on the border. Option #2 has been changed to focus on the installation of fences,
walls or berms on property borders in lieu of a vegetative screen. Option #3 is new and
that allows the preservation of the existing vegetative screen on the property border, plus
the planting of additional evergreen trees to fill in any gaps that may be there to help
meet the ordinance.

City staff is proposing a new regulation related to screening for varying topographical
conditions. This comes into play if there is a project site that is lower in elevation than
the adjacent sites. That was the case with the BW-3 project. For that scenario, the
screening would have to equal the height of the top of the first floor windows of the
adjacent buildings. If that distance exceeds 12 feet, the City Planner would have the
ability to determine what would be most appropriate in that instance. It would be
preferable to not have fences or walls higher than 12 feet.

Another new regulation city staff is proposing is to emphasize the preservation of
existing good trees on a site, which provide good screening for that site. It would also be
required that the site plan identify all existing trees that are 10” and greater in diameter.
It should also be noted on the site plan if the trees are to be removed or if they are to
remain on the site. This will allow city staff to look at the site plan and possibly modify
the site plan to preserve existing trees. This may require adjustment of a building
placement or a parking lot which might save a stand of mature trees.

City staff believes these changes will help enhance the screening between adjacent uses,
particularly when business uses are adjacent to residential uses. City staff is
recommending that the Planning Commission recommend approval to the City
Commission.

Commissioner Mishall referred to the information in Section 6.2.C, which stated that
trees in good condition are not normally allowed to be removed. Planner Bauckham
advised that if the property is densely wooded, the actual paved surface will not take up
the entire site. There will be some natural area remaining. If that is the case, the existing
trees will have to stay there. The trees cannot be removed just because someone doesn’t
want them there. This applies to trees in good condition. If the trees are dying, if they
are diseased, if they are scrub trees or they are less than 10” in diameter, they probably
can be removed.
Planning Commission Minutes
December 2, 2010
Page 4 of 4


Commissioner Chase referred to Section 6.2.H refers to options 1, 2 and 3. Thereafter,
they are referred to as options A, B & C. She inquired if they had a different meaning.
Planner Bauckham advised that the letters are a mistake; they will be changed to
numerals.

Public Hearing

Larry Ross, President of the Oakland Drive/Winchell Neighborhood Association, thanked
the Planning Commission for the work they have done on the ordinance. He stated that
he has about 16 neighbors that have been totally screwed by what has happened with the
BW-3 project. There are six houses in that area whose basements are under water. There
are five houses in that neighborhood that now over look Stadium Drive more than their
own street. Three of those houses are so close to the BW-3 that they can’t get away from
the smell of burning hamburger. Mr. Ross thanked city staff for trying to close the loop
holes in the ordinance. He inquired as to what kind of sanctions would be involved if a
developer decides it’s not that big a deal and cuts down the trees, as Mr. Schell did. He
completely destroyed the landscaping, cut out woods, and cut out hills. The proposed
changes sound great, but what happens if a developer ignores the regulations?

Commissioner Fawley advise that staff and the Planning Commission wouldn’t normally
respond to the public comments during the meeting. However, Planner Hernandez has
information regarding how the punitive element would work.

Planner Hernandez advised that usually in the zoning ordinance, there is no language to
speak to the punitive actions that would be taken if someone does not follow through.
However, there is language in the ordinances and building codes that would deal with
that type of situation. It is possible to have punitive action associated with these
scenarios. City staff is still working with the developer regarding the Stadium Drive
situation to come up with a solution that works for all parties involved. The city needs
something from the developer and the developer needs to be a good neighbor, and the
neighbors need to be made whole. These things are happening. The city attorneys have
been in discussion with the developer’s attorneys. At least one of the neighbors has an
attorney. City staff is trying to rectify any future issues. Planner Hernandez advised that
he would follow up with Mr. Ross with regard to what would happen if a developer
doesn’t follow the rules in the future. He stated that he would provide that information in
an e-mail to Mr. Ross and the Planning Commissioners.

There were no further public comments and the public hearing was closed.

Commissioner Mishall, supported by Commissioner Planeta, moved to recommend
to the City Commission, approval of the request from the Community Planning and
Development Department for a text amendment to the Zoning Ordinance pertaining
to the landscaping standards for the city. With a roll call vote, the motion carried
unanimously.
                                                                                                         Date: 01/18/11
            Commission
                                                                                                                Item F1
            Agenda Report
            C i t y of K a l a m a z o o


TO:           Mayor Hopewell, Vice Mayor McKinney, and City Commissioners

FROM:         Kenneth P. Collard, City Manager, ICMA-CM, P.E.
              Reviewed By: Bruce E. Merchant, Public Services Managing Director
              Prepared By: Douglas J. Nord, Public Services Financial Manager

DATE:         January 11, 2011

SUBJECT:      Contract Extension for Ductile Iron Pipe for 2011


RECOMMENDATION

It is recommended that the City Commission approve a one-year contract extension with
Underground Pipe & Valve of Kalamazoo, Michigan for the purchase of ductile iron pipe in
the amount of $651,137.

BACKGROUND

In 2009, a contract was advertised for bids to provide ductile iron pipe with Underground
Pipe and Valve being awarded the contract as the low responsive bidder. Ductile iron pipe
is used almost exclusively for the installation and maintenance of water main in the City of
Kalamazoo’s water distribution system. Ductile iron pipe and other supplies are obtained
when needed for installation of new water main and for the replacement of deteriorated
pipe throughout the system. The City has successfully negotiated a contract extension with
Underground Pipe & Valve with no unit price increase. The extension will continue the
current contract and will end January 31, 2012. The original contract allowed for two one-
year renewals of which this is the second.

COMMUNITY RESOURCES CONSULTED

No community resources were consulted for this contract extension.

FISCAL IMPACT

Funds for the purchase of ductile iron pipe are included in the 2011 Water Capital budget.
As new pipe is dispersed from inventory, the expenditure is charged to various capital and
maintenance projects codes which are used to reimburse the inventory code.




             Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                 Fax: 269.337.8182
Commission Agenda Report – Contract Extension for Ductile Iron Pipe for 2011
Page 2


ALTERNATIVES

An alternative to rebid the contract was considered however, with escalating prices for
ductile iron pipe, it is not considered to be cost-effective and as long as City forces continue
to install new water main, replace existing deteriorated water main and repair water main
breaks, there in no alternative pipe material that staff considers as a viable alternative.

ATTACHMENTS

None




             Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                 Fax: 269.337.8182
            Commission                                                                                  Date:   01/18/11
                                                                                                                   Item F2
            Agenda Report
            CityofKalamazoo


TO:           Mayor Hopewell and Vice Mayor McKinney, and City Commissioners

FROM:         Kenneth P. Collard, City Manager - ICMA-CM, P.E.
              Submitted By: Jeff Hadley, Chief of Public Safety
              Prepared By: Victor Ledbetter, Captain of Service Division

DATE:         January 11, 2011

SUBJECT:      2011 Public Safety Radio System Maintenance Agreement


RECOMMENDATION

It is recommended that the City Commission approve a one-year maintenance contract with
Motorola, Inc., to provide for continued maintenance for the Department’s 800 MHz digital
radio system in the amount of $135,258.

BACKGROUND

Since the purchase of our 800 MHz digital radio system from Motorola, Inc. in 2004, Public
Safety has contracted with Motorola to perform required maintenance. This contract covers
the maintenance on the dispatch center radio equipment as well as the in-car mobiles and
portable radios. Currently a Motorola technician is on site weekly to check the condition of
all the radio equipment and make necessary adjustments and repairs.

Motorola is the sole source provider of maintenance to their system.

SUMMARY

If the City Commission approves this maintenance contract Motorola will continue to
support the 800 MHz digital radio system for the period of twelve (12) months.

COMMUNITY RESOURCES CONSULTED

Not applicable

FISCAL IMPACT

Funds for this maintenance contract are contained in the proposed Public Safety’s 2011
Budget.




            Kalamazoo City Manager's Office ∗ 241 W. South Street, Kalamazoo, MI 49007 * 269.337.8047
                                                Fax: 269.337.8182
Commission Agenda Report - 2011 Radio System Maintenance Agreement
Page 2


ALTERNATIVES

The alternative to this recommendation would be to pay for maintenance and repairs on a
material and labor basis. However, staff’s evaluation has found the renewable service
maintenance contract is the most efficient and cost effective means of maintaining our radio
system.

ATTACHMENTS

None




             Kalamazoo City Manager's Office *241 W. South Street, Kalamazoo, MI 49007 *269.337.8047
                                                Fax: 269.337.8182
                                                                                                         Date: 01/18/11
            Commission
                                                                                                                Item F3
            Agenda Report
            C i t y of K a l a m a z o o


TO:           Mayor Hopewell, Vice Mayor McKinney, and City Commissioners

FROM:         Kenneth P. Collard, City Manager, ICMA-CM, P.E.
              Reviewed By: Clyde Robinson, City Attorney
              Prepared By: Andrea Augustine, AICP, Neighborhood Planner

DATE:         January 12, 2011

SUBJECT:      Zoning Ordinance Text Amendment for Roominghouses/Boardinghouses


RECOMMENDATION
It is recommended that the City Commission: 1) offer for first reading an ORDINANCE
amending Section 4.1(J) “Use Table” of the City Of Kalamazoo Zoning Ordinance regarding
roominghouses/boardinghouses; and, b) schedule a public hearing for January 31, 2011.

BACKGROUND

Currently, the Use Table of the Zoning Code of the City of Kalamazoo classifies
Rooming/Boardinghouses as a Permitted Use in the multi-family zones (RM-15, RM-15C,
RM-24, and RM-36). A rooming/boardinghouse is defined as “Any dwelling or that part of
any dwelling or dwelling unit containing one or more rooming units in which each rooming
unit is let for sleeping purposes by the owner or operator to more than four persons who
are not related by blood, marriage or adoption to the owner or operator. A “rooming unit”
means any room or group of rooms forming a single, habitable unit or intended to be used
for living and sleeping but not for cooking or eating purposes”.

Planning Staff has been made aware that, from time to time, property owners are using the
rooming/boardinghouse classification to create de facto transitional residences. A
transitional residence requires a Special Use Permit in multi-family districts. Additionally,
the current classification of Rooming/Boardinghouses as a permitted use in the multi-family
districts allows for significantly higher density than would normally be allowed by right.

There are some instances in which a rooming/boardinghouse could be appropriate for a
multi-family area, but it may require additional restrictions. There are other times in which a
rooming/boardinghouse might not be appropriate for a multi-family area. It is
recommended, for these reasons, that the Use Table be amended to make
rooming/boardinghouses a Special Use in multi-family zones (RM-15, RM-15C, RM-24, and
RM-36).



             Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                 Fax: 269.337.8182
Commission Agenda Report – Zoning Text Amendment/Roominghouses/Boardinghouses
Page 2



COMMUNITY RESOURCES CONSULTED

Community Planning and Development staff reviewed this proposed text amendment with
the City Attorney’s office, and reviewed the use tables of other Michigan municipalities to
determine the standard manner in which rooming houses and boarding houses are
classified. This survey showed that rooming and boardinghouses are generally viewed as
either a permitted use or a special use within multi-family zoning districts. Both approaches
seem to be regularly employed. In addition, staff queried neighborhood association
directors regarding the proposed change. All review was supportive of the proposed
change.

FISCAL IMPACT

There will be no direct fiscal impact on the city budget by adopting this text amendment to
the Zoning Ordinance.

ALTERNATIVES

The City Commission could opt to not adopt the proposed text amendment to the Use
Table of the Zoning Ordinance. It is recommended that the text amendment be adopted as
recommended.

ATTACHMENTS

Draft Use Table




             Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                 Fax: 269.337.8182
                                        CITY OF KALAMAZOO, MICHIGAN

                                           ORDINANCE NO. ________

                          AN ORDINANCE AMENDING SECTION 4.1(J) “USE TABLE”
                            OF THE CITY OF KALAMAZOO ZONING ORDINANCE

      THE CITY OF KALAMAZOO ORDAINS:

             Section 1. Residential Uses Category Section 4.1J “Use Table” of Appendix A of
      the City of Kalamazoo’s Zoning Ordinance shall be amended to classify
      Rooming/Boardinghouses as a Special Use when located in multi-family zoning districts so
      as to read as follows:

      “Sec. 4.1.J. Applicability of Uses to City. Use of all structures and land owned by the
      City or by City agencies or departments shall be permitted uses in all zoning districts.
      Such uses shall comply with density, intensity and dimensional standards of Chapter 5
      unless specifically waived or modified by the Zoning Board of Appeals or by resolution
      of the City Commission. See § 1.4B: Application to City.

          Use Category               R R R R R R R   R   R   R R C C C C C C C C M M P I       Regulations
           Specific Use              S S S D D M M   M   M   M     N N O N C C B 1 2   C   (Always Applicable)
                                     4 5 7 8 1 1 1   2   3   H M M O 1   2   B T
                                             9 5 5   4   6   P               D R
                                                 C             U U
           RESIDENTIAL
        Household Living
        Detached Dwelling            P P P P P P P P P           P C P C C C C C   C           Sec. 4.2.L
        Attached Dwelling                  P P P P P P           P P P C C C C C   C           Sec. 4.2.D
   Cluster Housing Development       P P P P P P P P P                 C C C C                 Sec. 4.2.G
              Duplex                       P P P P P P           P P P C C C C C   C
        Multi-Unit Dwelling                    P P       P       P P C P P P P P                Sec 4.2.Q
        Mobile Home Park                                     P
         Group Living
  Adult Foster Care Family Home      P P P P P P P P P P P P           P P P P P               Sec. 4.2.A
      (6 or Fewer Residents)
Adult Foster Care Small Group Home   P P P P P P P P P P P P           P P P P P               Sec. 4.2.A
       (6 or Fewer Residents)

  Adult Foster Care Medium/Large               P P P P           P P C P P P P P               Sec. 4.2.A
              Group Home
         (7 to 20 Residents)
              Dormitory                                                                P
      Transitional Residences                  S S S S                     P P P               Sec. 4.2.X
 Foster Family Group Home (5 or 6    P P P P P P P P P P P P           C C C C C               Sec. 4.2.C
               Children)
  Foster Family Home (4 or Fewer     P P P P P P P P P P P P           C C C C C               Sec. 4.2.C
              Children)
      Fraternity or Sorority                   S S S S                                 P
   Nursing/Convalescent Home                   S S P P           P P       P P P               Sec. 4.2.C


                                                             1
            Use Category                    R R R R R R R       R   R   R R C C C C C C C C M M P I       Regulations
             Specific Use                   S S S D D M M       M   M   M     N N O N C C B 1 2   C   (Always Applicable)
                                            4 5 7 8 1 1 1       2   3   H M M O 1   2   B T
                                                    9 5 5       4   6   P               D R
                                                        C                 U U
        Assisted Living Facility                            S S P P         P P       P P P               Sec. 4.2.C
Rehabilitation Center (Live-In Facilities                   S   S S         P P   S S S P P               Sec. 4.2.C
            With Up To 6 Beds)
       Rooming/Boardinghouse                                S S S S               P P P P P               Sec. 4.2.U


       Legend for Use Table

       C: Conforming Use (existing uses may be considered permitted, but new uses will not
       be allowed)
       P: Permitted Use (allowed by right)
       S: Special Use (requires Special Use Permit approval)
       Blank: Not Permitted

                   Section 3. Repealer.

              All former ordinances or parts of ordinances conflicting or inconsistent with the
       provisions of this ordinance are hereby repealed.

                   Section 4.               Severability.

              If any section, subsection, sentence, clause, phrase or portion of this ordinance is for
       any reason held invalid or unconstitutional by any Court of competent jurisdiction, said
       portion shall be deemed a separate, distinct and independent provision and such holding
       shall not affect the validity of the remaining portions of this ordinance.

                   Section 5. Effective Date.

              Pursuant to Section 13(a) of the City Charter, this ordinance shall take effect from
       and after 10 days from the date of its passage.




                                                                        2
                                     CERTIFICATE

       The foregoing is a true and complete copy of an ordinance adopted by the City
Commission of the City of Kalamazoo at a regular meeting held on ______________,
2010. Public notice was given and the meeting was conducted in full compliance with the
Open Meetings Act, (PA 267, l976). Minutes of the meeting will be available as required by
the Act, and the ordinance was duly recorded, posted and authenticated by the Mayor and
City Clerk as required by the Charter of said City.


                                         _________________________________
                                         Bobby J. Hopewell, Mayor


                                         _________________________________
                                         Scott A. Borling, City Clerk




                                            3
           Commission                                                                                   Date:   01/18/11
                                                                                                                   Item F4
           Agenda Report
           City of Kalamazoo


To:          Mayor Hopewell, Vice Mayor McKinney and City Commissioners

FROM:        Kenneth P. Collard, City Manager – ICMA-CM, P.E.
             Prepared By: Jeff Hadley, Chief

DATE:        January 7, 2010

SUBJECT      Transfer ownership of escrowed 2010 Class C licensed business and transfer
             location governmental unit – Los Amigos of Kalamazoo, 3317 Stadium Drive

RECOMMENDATION

It is recommended that the City Commission adopt a Michigan Department of Consumer &
Industry Services, Liquor Control Commission (MLCC) resolution to; a) transfer ownership
of escrowed Class C licensed business with dance entertainment permit located at 105-
107-109 East Prairie, Vicksburg, MI, 49097 Kalamazoo County from Consumers Credit
Union to Los Amigos of Kalamazoo, Inc. and; b) transfer location governmental unit under
MCL 436.1531(1) to 3317 Stadium, Kalamazoo, MI.

BACKGROUND

Los Amigos of Kalamazoo, Inc. is requesting to transfer ownership Class C & SMD liquor
license and dance-entertainment permit owned by Consumers Credit Union and held in
escrow. This license will be purchased directly from Consumers Credit Union. The request
is putting Mr. Francisco Hernandez and Mr. Felipe Ortiz as the new stockholders of this
license.

Los Amigos of Kalamazoo, Inc. will be doing business as Los Amigos Restaurant at 3317
Stadium Drive

All owners have a clear driving record with NO OWI convictions. Mr. Hernandez plans on
being an on-site manager while operating this restaurant.

Los Amigos of Kalamazoo, Inc. will be paying $50,000 for the transfer of the license. Mr.
Francisco Hernandez and Mr. Felipe Ortiz are both are US citizens. Mr. Francisco
Hernandez has several years in the restaurant management business.

The restaurant and bar area are going to be licensed under the Class C-SDM license
business, with a dance entertainment permit, food permit.




            Kalamazoo City Manager's Office ∗ 241 W. South Street, Kalamazoo, MI 49007 * 269.337.8047
                                                Fax: 269.337.8182
Commission Agenda Report - Transfer 2010 Class C Licensed Biz/Location govt’l unit
Page 2


First Floor

This floor contains a kitchen and restaurant area, and will be open for lunch and dinners.
This area is approx 5000 square feet. This restaurant will employ 15 people.

The City of Kalamazoo Treasurer’s Office reports all taxes are paid to date. Los Amigos of
Kalamazoo, Inc. has been working with the Building and Health Inspectors and Fire
Marshal’s office for the City of Kalamazoo obtaining proper permits.

Detectives explained to owners the continued need to make sure employees are trained
and certified so they are aware of problems associated with serving alcohol to customers.

SUMMARY

This transfer, if approved, would allow Los Amigos of Kalamazoo, Inc. to take control of
ownership of this restaurant.

COMMUNITY RESOURCES CONSULTED

No community resources consulted.


ATTACHMENTS

Resolution




              Kalamazoo City Manager's Office *241 W. South Street, Kalamazoo, MI 49007 *269.337.8047
                                                 Fax: 269.337.8182
                                                                                                        Date: 01/18/11
            Commission
                                                                                                               Item F5
            Agenda Report
            C i t y of K a l a m a z o o



TO:          Mayor Hopewell, Vice Mayor McKinney, and City Commissioners

FROM:        Kenneth P. Collard, City Manager, ICMA-CM, P.E.
             Reviewed By: Bruce E. Merchant, Public Services Managing Director
             Prepared By: Frank Renaldi, P.E., Senior Civil Engineer

DATE:        January 11, 2011

SUBJECT:     Easement for Town & Country Supermarket


RECOMMENDATION

It is recommended that the City Commission approve the storm water easement
documents with Michael Rupp Properties, L.L.C. dba Town and Country Supermarket at
1824 Portage Road.

BACKGROUND

The permanent access easement requested is for installation and maintenance of a private
storm system that ties into the City of Kalamazoo storm sewer. The purpose of the
easement is to allow the property owner to connect a 6-inch roof drain to the public storm
system and alleviate the City of any maintenance of the private system.

The easement will allow the property owner to maintain their private storm system within
the City right of way in Lay Boulevard west of Portage Road.

COMMUNITY RESOURCES CONSULTED

Engineering worked with Community Planning and Development and the property owner to
facilitate roof renovations and associated storm drain improvements. This work allowed the
business to maintain operations.

FISCAL IMPACT

There is no financial impact for the cost of this easement.




            Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                Fax: 269.337.8182
Commission Agenda Report – Permanent Easement for Town & Country Supermarket
Page 2


ALTERNATIVES

One alternative would be make this storm water drain a public system which is not
desirable as it serves only one business. Another alternative would be not to allow the
easement which would jeopardize the continued operation of the business.

ATTACHMENTS

Easement documents




            Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                Fax: 269.337.8182
            Commission                                                                                   Date:   01/18/11
                                                                                                                    Item F6
            Agenda Report
            C i t y of K a l a m a z o o



TO:           Mayor Hopewell, Vice Mayor McKinney, and City Commissioners

FROM:         Kenneth P. Collard, City Manager, ICMA-CM, P.E.
              Prepared By: Frances Jewell, CPRP, Parks and Recreation Managing
              Director

DATE:         January 10, 2011

SUBJECT:      Acceptance of Grant from the Michigan Economic Development Corporation
              for the Kalamazoo Farmers’ Market

RECOMMENDATION

It is recommended that the City Commission accept a grant of $25,000 from the Michigan
Economic Development Corporation (MEDC) and utilize $15,000 from the Farmers’ Market
fund balance to support developing a master business and marketing plan for the
Kalamazoo Farmers’ Market and authorize the City Manager to sign all documents related
to the acceptance of this grant.

BACKGROUND

The City of Kalamazoo has run some form of farmer’s market continuously since 1887. The
current Kalamazoo Farmers’ Market has been located in the Edison Neighborhood for the
past 63 years and is an integral part of the social, economic, and food networks of the City
and County of Kalamazoo. Though it is considered a significant community asset, its
infrastructure is substantially outdated. For several years, staff, vendors and the public
have recognized the need for improvements to the Market. In 2009, the City of Kalamazoo
completed a Parks and Recreation Master plan, which identified the need to improve the
Kalamazoo Farmers’ Market and that the City would develop a master plan to guide future
development.

Most recently, a group of community leaders have been investigating opportunities for
improving the site as well. During this time, staff became aware of the opportunity for grant
dollars that were available through MEDC that would assist in the facilities evaluation,
marketing, and business planning of the Market. Staff was notified in November that the
City was awarded the grant.

The process of planning will begin with the creation of a Steering Committee of interested
stakeholders, including vendors, public and neighborhood representatives, members of the
Parks and Recreation Board, Parks and Recreation Department, Community Planning and
Development, and local food advocates. Some of the questions that will be covered by the

             Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                 Fax: 269.337.8182
Commission Agenda Report – Acceptance of Grant from MEDC
Page 2


planning process will be: Is its current location the most appropriate, who is the appropriate
owner and operator of the Market, how to incorporate non‐motorized transportation into the
Market, how can we attract more customers and provide the vendors with the opportunity to
grow their business? The final product will be a roadmap to create the best possible
Market for the greater Kalamazoo community.  

COMMUNITY RESOURCES CONSULTED

The need for planning at the market has been supported by the vendors, community
leaders, the Parks and Recreation Advisory Board, and staff. In addition, the 2009-2013
Parks and Recreation Master Plan identified the need to improve the Kalamazoo Farmers’
Market facilities. Throughout the planning process there will be additional opportunities for
public input.

FISCAL IMPACT

Local matching funds of $15,000 are available in the Kalamazoo Farmers Market fund
balance.

ALTERNATIVES

The City Commission may elect not to accept this grant. Staff does not recommend this
alternative.

ATTACHMENTS

None




             Kalamazoo City Manager's Office ι 241 W. South Street, Kalamazoo, MI 49007 ι 269.337.8047
                                                 Fax: 269.337.8182
                REGULAR BUSINESS MEETING OF DECEMBER 20, 2010
   Date: 01/18/11                                                                   Page 101

            Item F7   A business meeting of the Kalamazoo City Commission was held on
                      Monday, December 20, 2010 at 7:00 p.m. in the City Commission
                      Chambers at City Hall, 241 W. South Street.

Roll Call                    COMMISSIONERS PRESENT:              Mayor Bobby Hopewell
                                                                 Vice Mayor Hannah McKinney
                                                                 David Anderson
                                                                 Stephanie Bell
                                                                 Robert Cinabro
                                                                 Don Cooney
                                                                 Barbara Miller

                             COMMISSIONERS ABSENT:               None

                      Also present were City Manager Ken Collard, City Attorney Clyde
                      Robinson, and City Clerk Scott Borling.

Invocation/Pledge     The invocation, given by Pastor Dave Wiley, Community of Christ, was
                      followed by the pledge of allegiance.

Adoption of the       By unanimous consent the City Commission adopted its meeting agenda
Agenda                as presented.

Communications        City Manager Collard invited the public to attend meetings of various
                      boards and commissions.

Public Hearing re:    At 7:06 p.m. Mayor Hopewell opened a public hearing to receive
the FY2011 Budget     comments on the proposed fiscal year 2011 budget for the City of
                      Kalamazoo.

                      At 7:07 p.m. Mayor Hopewell closed the public hearing.

                      Commissioner Anderson noted the 2011 Proposed Budget was available
                      at City Hall and on the City’s website, and he encouraged citizens to
                      review this document.

                      Commissioner Bell encouraged citizens to send comments and questions
                      about the budget to City Commissioners via email and social networking
                      websites.

Consent Agenda        Consent Agenda items were presented as follows with a recommendation
                      to approve the items and authorize the City Manager to sign on behalf of
                      the city:

                      -      approval of a one-year contract for property and casualty
                             insurance from the Michigan Municipal Risk Management
                             Authority through Ibex Insurance Agency at an annual premium of
                             $652,236.

                      -      approval of a payment of a retrospective premium adjustment
                             from the Michigan Transit Pool in the amount of $101,849.49,
                             which represents adverse shared claims experience for the MTP
                             policy year ending November 30, 2009.
Page 102            REGULAR BUSINESS MEETING OF DECEMBER 20, 2010
-     approval of: a contract with Hoffman Brothers, Inc. for construction   Consent Agenda
      of sidewalk on Parkview Ave. between Greenleaf Blvd. and the           (cont’d)
      Asylum Lake Preserve and a connector walk to the Business,
      Technology, and Research Park in the amount of $452,275.48; b)
      a transfer of funds in the amount of $107,000 from the Portage
      Creek Trailway Project for this work; and, c) a $25,000 increase to
      the General Fund CIP Budget for Western Michigan University’s
      contribution to the project for the BTR Park connector walk.

-     approval of a two-year contract extension with Windemuller
      Electric, Inc. for traffic signal maintenance in the amount of
      $212,200.

-     approval of a one year contract extension with Western Michigan
      International, Inc. for the purchase of bus parts in the amount of
      130,217.02.

-     first reading of an ORDINANCE to amend Sections 6.1 and 8.3 of
      the Zoning Ordinance for Bicycle Parking Space Regulations, and
      schedule a public hearing for January 3, 2011.

-     first reading an ORDINANCE amending Section 36-175 of the
      Kalamazoo City Code of Ordinances to extend the enforcement of
      free time limited parking and to repeal the section related to meter
      bags.

-     adoption of a RESOLUTION recommending Michigan Liquor                  Resolution 10-80
      Control Commission approval of a Temporary Dance Permit for
      Houz Enterprises, Inc. (dba Main Street Pub) for a public dance
      on December 31, 2010, and authorizing the City Clerk to sign the
      permit application on behalf of the City.

-     adoption of a performance and indemnification RESOLUTION               Resolution 10-81
      designating the City Clerk and Deputy City Clerk as City officials
      authorized to apply to the Michigan Department of Transportation
      for a permit to place banners on the South Westnedge pedestrian
      overpass during the period from January 1, 2011 to December 31,
      2011.

-     authorization for the City Manager to execute two plan documents
      that establish separate insurance plans for the active city
      employees and city retirees.

-     approval of a Service Agreement to Cross Jurisdictional
      Boundaries with other political subdivisions and authorize the City
      Manager to execute such agreements on behalf of the City of
      Kalamazoo.

-     renewal of the Working Agreement between the Kalamazoo
      Transit Authority Board of Directors and the Kalamazoo City
      Commission effective January 1, 2011, through December 31,
      2012, and authorize the City Manager to execute such an
      agreement on behalf of the City of Kalamazoo.
                     REGULAR BUSINESS MEETING OF DECEMBER 20, 2010                          Page 103

Consent Agenda             -       acceptance of a grant from the Kalamazoo Municipal Recreation
(cont’d)                           Endowment for $7,000 to fund a Feasibility study for Milham and
                                   Blanche Hull Parks and to increase the 2010 General Fund
                                   appropriation by the same amount.

                           Commissioner Cooney, seconded by Vice Mayor McKinney, moved to
                           approve the consent agenda requests.

                           Prior to a vote on the motion Commissioner Cinabro disclosed that he
                           was a recipient of retiree healthcare benefits and would abstain from
                           voting on authorization for the City Manager to sign documents that would
                           establish separate insurance plans for the active city employees and city
                           retirees.

                           With a roll call vote this motion passed.

                           AYES:          Commissioners Anderson, Bell, Cinabro*, Cooney, Miller,
                                          Vice Mayor McKinney, and Mayor Hopewell

                           NAYS:          None

                           *Commissioner Cinabro abstained from voting on Item F-10, authorization
                           for the City Manager to execute two plan documents that established
                           separate insurance plans for active city employees and city retirees.

Regular Agenda             Regular Agenda items were considered next.

Resolutions                City Manager Collard asked that Items G-1 through G-4 be considered at
Approving 10 NEZ           the same time, and there were no objections.
Certificates and 3
Payments in Lieu           Community Planning and Development Director Jeff Chamberlain
of Taxes                   reviewed the Neighborhood Enterprise Zone (NEZ) program and provided
                           details about three requests for Payments in Lieu of Taxes (PILOT’s).
                           Director Chamberlain noted the NEZ program and PILOT’s were two
                           “behind-the-scenes” ways the City supported neighborhood development.

                           In response to a question from Commissioner Bell, Director Chamberlain
                           stated Kalamazoo Family Nonprofit Housing Corporation (KFNHC) would
                           be rehabilitating homes in the South Westnedge, Eastside, Milwood,
                           Burke Acres, and Westwood Neighborhoods.

                           Commissioner Cooney expressed support for the recommended actions.

                           When given an opportunity to comment on the NEZ certificates and the
                           Payments in Lieu of Taxes, the following citizens addressed the City
                           Commission:

                                   David Artley, City resident and President of the Kalamazoo Family
                                   Nonprofit Housing Corporation, described the KFNHC project and
                                   stated it was possible two additional units would be located in the
                                   City of Portage.
Page 104              REGULAR BUSINESS MEETING OF DECEMBER 20, 2010
        Lisa Wilcutt, non-resident and property manager with Phoenix
        Properties, thanked City staff for working with her on PILOT’s for
        New Horizon Village and Dillon Hall.

Commissioner Bell, seconded by Commissioner Miller, moved to adopt
the following resolutions:
                                                                             Resolution 10-82
-       a RESOLUTION approving ten applications for Neighborhood             Approving 10 NEZ
        Enterprise Zone certificates in the Vine Neighborhood Enterprise     Applications
        Zone.

-       a RESOLUTION granting a Payment in Lieu of Taxes to the LIFT         Resolution 10-83
        Foundation doing business as New Horizon Village, a 245-unit         Granting a PILOT
        rental apartment that serves low-income persons at 2400 St.          for New Horizon
        Albans Way, pursuant to Section 35-4 of the Kalamazoo City           Village
        Code.

-       a RESOLUTION granting a Payment in Lieu of Taxes for 2010            Resolution 10-84
        and 2011 to Dillon Complex for Independent Living, Inc., for a 72-   Granting a PILOT
        unit rental low-income senior complex at 3301 Gull Road pursuant     for Dillon Hall
        to Section 35-4 of the Kalamazoo City Code.

-       a RESOLUTION granting a Payment in Lieu of Taxes to                  Resolution 10-85
        Kalamazoo Family Nonprofit Housing Corporation for 5-units of        Granting a PILOT
        low-income rental housing pursuant to Section 35-4 of the            for KFNHC
        Kalamazoo City Code.

Prior to a vote on the motion, Commissioner Anderson disclosed he was
involved with the New Horizon Village and KFNHC projects and would
abstain from voting on those resolutions.

Commissioner Bell expressed support for the resolutions.

In response to a question from Commissioner Bell, Director Chamberlain
stated people with questions about Housing Choice Vouchers should
contact the Kalamazoo County Public Housing Commission.

Vice Mayor McKinney commended Commissioner Anderson for his work
on public housing issues and his efforts to form the Kalamazoo County
Public Housing Commission.

Mayor Hopewell also commended Commissioner Anderson for his work
in the area of public housing and noted the irony of him abstaining from
voting on two of the resolutions.

With a roll call vote this motion passed.

AYES:          Commissioners Anderson*, Bell, Cinabro, Cooney, Miller,
               Vice Mayor McKinney, and Mayor Hopewell

NAYS:          None

*Commissioner Anderson abstained from voting on the PILOT resolutions
for New Horizon Village and KFNHC.
                   REGULAR BUSINESS MEETING OF DECEMBER 20, 2010                         Page 105

Resolution 10-86         An opportunity was given for citizens to comment on the schedule of
Approving the            regular City Commission meetings for the 2011 calendar year, but no
Schedule of Regular      comments were offered.
City Commission
Meetings for 2011        Commissioner Miller, seconded by Commissioner Anderson, moved to
                         adopt a RESOLUTION approving and establishing the schedule of
                         regular City Commission meetings for the 2011 calendar year.

                         Prior to a vote on the motion Commissioners discussed the scheduling of
                         Neighborhood Meetings in the months of December and January.

                         Commissioner Miller indicated a desire to amend her motion to eliminate
                         the Neighborhood Meeting on December 19th. Discussion followed.

                         Commissioner Miller, supported by Commissioner Anderson, withdrew
                         her motion.

                         Commissioner Cooney, seconded by Commissioner Anderson, moved to
                         adopt a RESOLUTION approving and establishing the schedule of
                         regular City Commission meetings for the 2011 calendar year.

                         With a roll call vote this motion passed.

                         AYES:          Commissioners Anderson, Bell, Cinabro, Cooney, Miller,
                                        Vice Mayor McKinney, and Mayor Hopewell

                         NAYS:          None

Citizen Comments         Next, when an opportunity was given for citizen comments, the following
                         people addressed the City Commission:

                                 Frank Warren, City resident, spoke about the housing needs of
                                 people getting out of prison.

                                 Norrine Wafford, City resident, described how she and her
                                 daughter had been the victims of armed robbers.

                                 Paul Jackson, City resident, spoke about the housing needs of
                                 people getting out of prison.

                                 Steve Walsh, City resident, thanked the City Commission for
                                 approving the Vine Neighborhood NEZ applications.

                                 Mattie Jordan-Woods, City resident, commented on the Michigan
                                 Organizing Project’s work with ex-felons, thanked the City
                                 Commission for approving the PILOT resolutions, and remarked
                                 that Neighborhood Associations liked like the fact that City staff
                                 attended the City Commission Neighborhood Meetings.
Page 106            REGULAR BUSINESS MEETING OF DECEMBER 20, 2010
Finally, an opportunity was given for miscellaneous comments and           Commissioner
concerns of City Commissioners.                                            Comments
Commissioner Cinabro reported he had attended the recent meeting of
the Transit Authority Board (TAB) and was impressed with the board and
the City’s bus system.

Commissioner Bell offered remarks on the following topics:        the
Kalamazoo County Public Housing Commission, the NSP Homebuyers’
Assistance Program, a new vegan food business started by DiAdrian
Washington, the New Years Fest event, and a Kwanza celebration hosted
by the Black Arts and Cultural Center

Commissioner Miller expressed well-wishes to City Planner Keith
Hernandez as he was leaving to take a position with the U.S. Department
of Housing and Urban Development.

Commissioner Anderson thanked Mayor Hopewell and Vice Mayor
McKinney for their kind remarks.

Commissioner Cooney remarked on Ms. Wafford’s comments and the
Greater Kalamazoo Holiday Food Drive organized by the Black Police
Officers’ Association.

Vice Mayor McKinney noted 162,000 Michigan residents would lose their
unemployment benefits over the next three months, and she suggested
the Legislative Committee take a more active role in reminding the state
and federal government about the needs of the poor and unemployed.

Mayor Hopewell commented on his recent speech to the graduates of the
Bronson School of Nursing, the departure of City Planner Keith
Hernandez, the Holiday Food Drive, and the deaths of former City
Commissioner Terry Kuseske and former Mayor Robert Jones.

The meeting adjourned at 8:26 p.m.

Respectfully submitted,




Scott A. Borling
City Clerk

For City Commission approval on January 18, 2011



Approved by: ___________________________
             Bobby J. Hopewell, Mayor
             Dated: January 18, 2011
                     REGULAR BUSINESS MEETING OF JANUARY 3, 2011                        Page 1
                          A business meeting of the Kalamazoo City Commission was held on
                          Monday, January 3, 2011 at 7:00 p.m. in the City Commission Chambers
                          at City Hall, 241 W. South Street.

Roll Call                        COMMISSIONERS PRESENT:              Mayor Bobby Hopewell
                                                                     David Anderson
                                                                     Stephanie Bell
                                                                     Robert Cinabro
                                                                     Don Cooney
                                                                     Barbara Miller

                                 COMMISSIONERS ABSENT:               Vice Mayor Hannah McKinney

                          Also present were City Manager Ken Collard, City Attorney Clyde
                          Robinson, and City Clerk Scott Borling.

Commissioner              Commissioner Anderson, seconded by Commissioner Cooney, moved to
Excused                   excuse the absence of Vice Mayor McKinney. With a voice vote the
                          motion passed.
Invocation/Pledge
                          The invocation, given by Reverend Ronnie L. Coleman, Emmanuel
                          Church of God in Christ, was followed by the pledge of allegiance.

Adoption of the           By unanimous consent the City Commission adopted its meeting agenda
Agenda                    as presented.

Communications            City Manager Collard invited the public to attend meetings of various
                          boards and commissions.

Public Hearing re:        At 7:05 p.m. Mayor Hopewell opened a public hearing to receive
Ordinance for             comments regarding an ORDINANCE to amend Sections 6.1 and 8.3 of
Bicycle Parking           the Zoning Ordinance for Bicycle Parking Space Regulations.
Space Regulations
                                 Ryan Simpson, Director of Advocacy for the Kalamazoo Regional
                                 Chamber of Commerce, spoke in support of the proposed
                                 ordinance.

                          At 7:06 p.m. Mayor Hopewell closed the public hearing.
Ordinance 1876 re:        Commissioner Bell, seconded by Commissioner Cinabro, moved to adopt
Bicycle Parking           an ORDINANCE to amend Sections 6.1 and 8.3 of the Zoning Ordinance
Space Regulations         for Bicycle Parking Space Regulations.

                          Prior to a vote on the motion, Commissioner Miller expressed concern
                          about the proposed ordinance as it would present more regulation for
                          developers.

                          Commissioner Anderson expressed support for the ordinance and noted
                          the Chamber of Commerce, which did not typically support new
                          regulations for businesses, supported the ordinance.

                          Commissioner Cinabro expressed support for the proposed ordinance
                          and stated the new requirements would not be burdensome.
Page 2                  REGULAR BUSINESS MEETING OF JANUARY 3, 2011
Commissioner Bell expressed support for the proposed ordinance.               Ordinance 1876 re:
                                                                              Bicycle Parking
Mayor Hopewell remarked that the proposed ordinance was component             Space Regulations
of the Non-Motorized Transportation Plan and stated these types of            (cont’d)
requirements are stated many downtown businesses had already
installed bike racks voluntarily.

With a roll call vote this motion passed.

AYES:           Commissioners Anderson, Bell, Cinabro, Cooney, Miller,
                and Mayor Hopewell

NAYS:           None

Consent Agenda items were presented as follows with a recommendation          Consent Agenda
to approve the items and authorize the City Manager to sign on behalf of
the city:

-        approval of a contract with LD Docsa Associates Inc. for providing
         and installing two coarse screens, manufactured by Amwell and
         containing the Duramax cast stainless steel chain, at the Water
         Reclamation Plant-Harrison Facility, in the amount of $720,600.

-        first reading of an ORDINANCE to amend Section 6.2 of the
         Zoning Ordinance pertaining to the Landscaping and Open
         Spaces regulations for site plan projects, and schedule a public
         hearing for January 17, 2011.

-        acceptance of funding from Milwood Elementary School for
         $2,581.01 to fund a Lunch n Learn program 3 days per week from
         January 17 – May 27, 2011 at Milwood Elementary School and
         ask that City Manager sign all contracts and related documents.

-        acceptance of funding from Oakwood Neighborhood Association
         for $2,415.67 to fund an after school tutoring program 3 days per
         week from January 4, 2011 – June 10, 2011 at Oakwood
         Neighborhood Association.

-        acceptance of funding from Woods Lake Elementary School for
         $1,193.00 to fund a Lunch n Learn program 2 days per week from
         January 18 – May 26, 2011 at Woods Lake Elementary School
         and ask that City Manager sign all contracts and related
         documents.

-        approval of the minutes from the following City Commission
         Meetings: the Special Meetings on September 27 and December
         13, 2010; the Neighborhood meetings on November 15 and
         December 20, 2010; and Business Meetings on September 20,
         November 1, November 15, November 29, and December 6,
         2010.

Commissioner Anderson, seconded by Commissioner Cooney, moved to
approve the consent agenda requests.
                   REGULAR BUSINESS MEETING OF JANUARY 3, 2011                            Page 3

Consent Agenda          With a roll call vote this motion passed.
(cont’d)
                        AYES:          Commissioners Anderson, Bell, Cinabro, Cooney, Miller,
                                       and Mayor Hopewell

                        NAYS:          None

Regular Agenda          Regular Agenda items were considered next.

Ordinance 1877 re:      When an opportunity was given for citizens to comment on an
Enforcement of Free     ORDINANCE amending Section 36-175 of the Kalamazoo City Code of
Time Limited Parking    Ordinances to extend the enforcement of free time limited parking and to
and Meter Bags          repeal the section related to meter bags, the following people addressed
                        the City Commission:

                                Ryan Simpson, Director of Advocacy for the Kalamazoo Regional
                                Chamber of Commerce, spoke in support of the proposed
                                ordinance.

                                George Magas, City resident and downtown property manager,
                                expressed support for the proposed ordinance. Mr. Magas also
                                suggested the parking lot at the corner of Rose and Lovell Streets
                                be converted to a dog park.

                        Commissioner Anderson, seconded by Commissioner Miller, moved to
                        adopt an ORDINANCE amending Section 36-175 of the Kalamazoo City
                        Code of Ordinances to extend the enforcement of free time limited
                        parking and to repeal the section related to meter bags.

                        Prior to a vote on the motion, City Attorney Robinson noted the heading
                        under Section 1 of the proposed ordinance in the agenda packet was
                        “Sec. 36-127 Parking Meters,” but this was incorrect. City Attorney
                        Robinson indicated the heading under Section 1 should read, “Sec. 36-
                        175 Parking Meters.”

                        In response to a question from Mayor Hopewell, City Attorney Robinson
                        stated the motion did not need to be amended

                        Commissioner Cooney stated he did not support the proposed ordinance.

                        Commissioner Anderson expressed support for the proposed ordinance
                        and stated the comments he had heard from downtown businesses were
                        also supportive of the ordinance.

                        Mayor Hopewell expressed support for the proposed ordinance and noted
                        it was recommended in the Five-Year Parking Plan.

                        With a roll call vote this motion passed by a vote of 4-2.

                        AYES:          Commissioners Anderson, Cinabro, Miller, and Mayor
                                       Hopewell

                        NAYS:          Bell and Cooney
Page 4                 REGULAR BUSINESS MEETING OF JANUARY 3, 2011
An opportunity was given for citizens to comment on the City’s Proposed     Adoption of the
FY 2011 Budget, various fee schedules and component unit budgets, but       FY2011 Budget
no comments were offered.

Commissioner Bell, seconded by Commissioner Cinabro, moved to take
the following actions to approve the City’s Proposed FY 2011 Budget,
various fee schedules and component unit budgets:

-        adopt the Annual Appropriation RESOLUTION for the year 2011,       Resolution 11-01
         set forth the number of mills to be levied, approve an interim     Approving the Annual
         appropriation for the year 2012 and establish policies for the     Appropriation
         administration of the budget.

-        approve the proposed FY 2011 Brownfield Redevelopment
         Authority budget as submitted by the BRA Board.

-        approve the proposed FY 2011 Economic Development
         Corporation budget as submitted by the EDC Board.

-        approve the proposed FY 2011 Local Development Finance
         Authority budget as submitted by the LDFA Board.

-        approve the Kalamazoo Historic Preservation Commission Budget
         for 2011.

-        approve the Kalamazoo Municipal Golf Association FY 2011
         proposed budget and fee schedule.

-        adopt a RESOLUTION to set the FY 2011 Parks and Recreation         Resolution 11-02 re: Parks
         fees.                                                              and Recreation Fees

-        adopt a RESOLUTION establishing the fees to be charged in          Resolution 11-03 re:
         2011 for special event applications, late fees and service fees.   Special Event Fees

Prior to a vote on the motion, Commissioner Anderson thanked City
Manager Collard and City staff for their hard work. Commissioner
Anderson noted Governor Snyder’s 2011-2012 state budget could have a
dramatic effect on the City’s budget. Commissioner Anderson offered
remarks on municipal borrowing and stated more money would available
for positive purposes if the City could reduce the amount it borrowed.
Commissioner Anderson urged staff to continue to seek ways to save
money.

Commissioner Cooney stated the FY2011 budget was the best the City
was able to do. Commissioner Cooney is the best we can do, but we
must recognize the paradox of an economic recovery that has touched
some segments of the population . We must advocate for a new set of
priorities for the economy.

Commissioner Cinabro thanked the City Manager, Deputy City Manager
and Finance Director for their clear budget presentation. Commissioner
Cinabro expressed concern for the future and anticipation for the ongoing
quarterly budget updates.
                   REGULAR BUSINESS MEETING OF JANUARY 3, 2011                            Page 5

Adoption of the         Commissioner Miller expressed appreciation for the hard work of City
FY2011 Budget           staff and stated she looked forward to the quarterly budget updates.
(cont’d)                Commissioner Miller expressed hope that the DDA budget would be
                        approved and in place by the end of January. Commissioner Miller
                        remarked on the Parks and Recreation Department fees.

                        Commissioner Bell stated the City was in a stable financial position
                        because of the work of City Manager Collard his staff.

                        Mayor Hopewell stated the City was in a good place at the moment, but
                        there would be challenges ahead. Mayor Hopewell asked department
                        directors to stand and be recognized for their work and for taking care of
                        the City.

                        With a roll call vote this motion passed.

                        AYES:          Commissioners Anderson, Bell, Cinabro, Cooney, Miller,
                                       and Mayor Hopewell

                        NAYS:          None

                        City Manager Collard thanked City Commissioners for caring and for their
                        support.
Citizen Comments        Next, when an opportunity was given for citizen comments, the following
                        people addressed the City Commission:

                                George Magas, City resident, stated many private organizations
                                were doing great things for the community, and he discussed
                                ways citizens and businesses could beautify the City.

Commissioner            Finally, an opportunity was given for miscellaneous comments and
Comments                concerns of City Commissioners.

                        Commissioner Cinabro made remarks about New Years Fest and the
                        recent blizzard in New York City.

                        Commissioner Bell commented on New Years Fest, the philanthropists in
                        Kalamazoo, the Martin Luther King Day (MLK) Celebration, and the City
                        Budget. Commissioner Bell suggested the City Commission develop a
                        way to recognize young people for their achievements.

                        Commissioner Miller remarked on several recent, positive, Kalamazoo
                        Gazette articles and the successful New Years Fest event.

                        Commissioner Anderson recognized the City Commission Appointees for
                        their good work.

                        Commissioner Cooney offered comments on the life and vision of Martin
                        Luther King, Jr.

                        Mayor Hopewell advised Commissioners they would be receiving an
                        email regarding appointee evaluations. Mayor Hopewell remarked on the
                        successful New Years Fest event and reminded people the next City
Page 6                REGULAR BUSINESS MEETING OF JANUARY 3, 2011
Commission meeting would take place on January 18th rather than the    Commissioner
17th because of MLK Day. Mayor Hopewell recognized the new Quiznos     Comments (cont’d)
Subs that opened downtown and recent graduates of the Bronson School
of Nursing.

The meeting adjourned at 8:10 p.m.                                     Adjournment

Respectfully submitted,




Scott A. Borling
City Clerk

For City Commission approval on January 18, 2011



Approved by: ___________________________
             Bobby J. Hopewell, Mayor
             Dated: January 18, 2011
                                                Date:   01/18/11
                                                          Item H1




CITY MANAGER REPORT
January 18, 2011



1.   Departmental Reports and Project Updates


2.   Communication
     a.  City Link, November/December 2010

3.   Special Reports:
     a.    December 2010 Purchases
City Manager’s Report
JANUARY 17, 2011


Administration & Finance

      Budget and Accounting

      The FY 2011 Proposed Budget was adopted on January 3, 2011. The final adopted
      budget will be placed on the City’s website by next week and a limited number of
      hard copies will be available in two weeks.

      The annual TAN’s issuance sale was held on January 5, 2011 with a favorable
      winning bid of 0.635307% total interest cost.

      Purchasing/Risk Management

      Working with City departments’ bid documents; prepared and distributed through the
      City’s website for six purchasing projects. Five contracts were prepared for award
      by City Commission including one construction, one supply, and three service term
      contracts.

      Staff is administering prevailing wages for ten construction contracts.

      Treasury

      The 2010 winter property tax bills were issued December 1, 2010; due by February
      14, 2011.

      After reviewing pricing proposals from our two banking service providers (PNC &
      Fifth Third Bank) for online payment solutions, the decision was made to move
      forward with the solution offered by Fifth Third Bank. Of the two options, the
      solution offered by Fifth Third Bank appears to be more customer friendly for the
      citizens and the City alike. Our goal is to complete all the set-up during the first
      quarter of 2011 with complete implementation by April 1, 2011.

Community Planning & Development

      Planning

      At the December 2, 2010 Planning Commission meeting, the Commission approved
      a special use permit for a new church use in the house at 405 W. Maple Street,
      approved a text amendment request to require rooming/boarding houses to obtain a
      special use permit to operate in the multiple-family zones, and approved a text
      amendment to the landscaping standards for site plan projects. The text
      amendment requests have been sent to the City Commission for approval. Three


                                       -1-
     site plans were processed pertaining to a proposed addition to the Fetzer Institute,
     planned improvements to LaCrone Park, and renovation and a building addition for
     the former Smart Shop business on North Street for Life Story Network.

     Zoning

     At the December 9, 2010 Zoning Board of Appeals meeting, the Board granted a
     dimensional variance to allow a six-foot fence to be erected in part of the front yard
     of residentially zoned property at 3510 Virginia Avenue. The property has frontage
     on three streets. At the same meeting, the Board denied a use variance to
     redevelop the shuttered gas station at 1103 Douglas Avenue, which is located in a
     Commercial – Office District. The property is adjacent to residences.

     Building & Trades

     In the month of December 2010 there were 144 permits issued, representing
     $2,960,800 in construction valuation. These figures brought year-to-date permits to
     2,543 representing year-to-date construction valuation of $25,674,168.

     Community Development

     The City and Kalamazoo County Land Bank Authority have approximately $15.0
     million in federal neighborhood stabilization stimulus funding to help strengthen
     Kalamazoo’s six core neighborhoods: Eastside, Edison, Fairmont, Northside,
     Stuart, and Vine.

     The City and Land Bank will use Neighborhood Stabilization Program 2 (NSP2)
     funds to demolish blighted and dangerous structures, to purchase and rehab
     foreclosed properties or build new housing, and to provide financial assistance to
     income-eligible NSP2 homebuyers. Staff is working with the Land Bank to finalize
     the NSP2 program design and budget.

     In early 2011, staff expects to bid out housing rehabilitation and demolition projects
     and launch the Kalamazoo Homeownership Opportunities Program. To buy a NSP2
     home, families must be income-eligible, qualify for a mortgage and complete eight-
     hour training on home ownership. Families of four making less than $73,200/year
     are eligible to receive NSP2 homebuyer assistance. Anyone interested in learning
     more about the NSP2 Kalamazoo Homeownership Opportunity Program should
     contact Anna Crofoot at (269) 337-8789.

Economic Development

     Riverfront Area

     A Brownfield Plan Redevelopment Agreement was executed on December 16, 2010
     for the redevelopment of the former Smartshop site by LADD, LLC. This $1.25
     million multi-use brownfield redevelopment project brings two businesses and


                                       -2-
associated office space to River’s Edge with 14 employees. This will also create two
condo units and four rental residential spaces, along with artist studio and retail
space.

The People's Food Co-op of Kalamazoo brownfield redevelopment project is
underway. Closings were held on the sale of the property on November 5, 2010,
and the SBRLF and BRA loans on December 7, 2010. Physical changes to the site
are now apparent as construction activities have begun. This $1.1 million project will
allow the Co-op to expand their services in a newly-constructed building and location
they own.

Repairs were made to the silo on the Jack Coombs Trail.

Brownfield Redevelopment

An official groundbreaking ceremony was held on December 14, 2010 for the
Metropolitan Center brownfield redevelopment project, also known as the 100 Block
of East Michigan Avenue. This $10 million multi-use project is now underway.

City of Kalamazoo sponsored legislation, HB 5566, was signed into law by the
Governor on December 14, 2010 and is now PA 246 of 2010. This Public Act
expands the list of Eligible Activities under brownfield legislation to include costs
related to land acquisition by public entities for private redevelopment purposes.
This was a four-year effort which was championed by the late Honorable Robert
Jones.

Staff has processed the paperwork necessary for the BRA to acquire the JA
Richards and General Chemical parcels from County Treasurer’s list of foreclosed
properties. The 2010 property taxes have been paid and the necessary wording of
the deeds has been provided to the County Treasurer by the City Attorney’s Office.

Staff coordinated with Public Services to provide input on the official City comment
to the proposed remedial options for the Allied Site currently being considered for
recommendation to the USEPA’s National Remedy Review Board. The response
was submitted to the EPA before the December 20, 2010 deadline.

The annual brownfield TIF reimbursement checks were mailed to developers on
December 22, 2010.

Staff attended a National Brownfield Association workshop on December 9, 2010.
The workshop focus was on newly-passed legislation, DNRE/MEDC programs,
funding, future outlook, and the potential impacts from changes of the above and
state leadership.




                                  -3-
     Economic Development

     The Economic Development Corporation approved the refunding of Friendship
     Village bonds at its December 16, 2010 meeting. The bond closing was held over
     the next two days at the Kalamazoo Miller Canfield office.

     Staff responded to various information requests from five business prospects
     interested in starting or expanding a business in Kalamazoo.

     Staff conducted business retention visits with nine companies.

     The review of initial conditions has been completed and a final design option is well
     underway for refurbishment/replacement of City Hall window systems. These
     activities have been funded by the $762,200 Energy Efficiency and Community
     Block Grant formula funds for the City Hall Energy Optimization and Demonstration
     Project.

Human Resources

     Violence in the Workplace Training will be held January 19, 2011 at the Public
     Services Harrison Street Facility.
     New Employee Orientation will be held January 27, 2011 at City Hall Community
     Room for 17 new employees both full and part-time.

Information Technology

     Online GIS - Staff updated the City’s Online GIS service on the City’s website. The
     update includes major enhancements to the map graphics and annotation
     functionality of the mapping service.

     2010 PC Deployments - The yearly PC deployment project kicked off at the end of
     2010. By the end of December, less than 50% of the ~80 new PC’s were deployed.
     All deployments are expected to be completed by the end of January.

     Voice over Internet Protocol (VOIP) - The implementation of a City-wide VOIP
     (Voice over Internet Protocol) phone system was started in December. All members
     of the City’s Community Planning & Development department had their old phones
     replaced with new VOIP phones. Monetary savings are just one of the benefits that
     the City will realize once the VOIP phone system is installed City-wide. The VOIP
     system will also replace the City’s ageing voicemail system and provide a number of
     new features and options.




                                      -4-
Parks & Recreation

     Grants/Fundraising

     On December 13, 2010, the Friends of Recreation held their 5th Annual Holiday
     Gathering fundraiser. The event was to raise money for the Municipal Recreation
     Endowment, which has an overall goal to benefit youth recreation programs and
     park redevelopment projects. Approximately 20 people attended the event, which
     raised $1,390 for the Endowment.

     The City was notified from the Michigan Department of Natural Resources and
     Environment (MDNRE) that it was being recommended to receive a Michigan
     Natural Resources Trust Fund (MNRTF) development grant in the amount of
     $363,200 for the Woods Lake Park Improvements project. The application scored
     the highest of all development applications submitted to the State for funding. A
     number of steps must now be taken prior to the MDNRE offering a grant for the
     project; including the MDNRE must receive legislative approval, appropriate funds
     for the project, and the City will have to enter into an agreement with the MDNRE.

     Parks

     In 2009, staff completed work with a committee that evaluated and developed
     recommendations that match events to park sites. All of the parks were evaluated
     based on parking, restrooms, size, access to utilities, past reservations and park
     location relative to the surrounding neighborhood. This evaluation assisted staff in
     directing the public to the appropriate site based on whether they are interested in
     utilizing a park for every day casual enjoyment or those parks best suited for events
     and reservations. The committee, which was composed of Parks & Recreation staff,
     Parks & Recreation Advisory Board members, and the owner of Kalamazoo Event
     Company, reviewed the policy after a year of being in place (this meeting was held
     on December 7, 2010). The committee recommended some minor changes to the
     policy. The committee also reviewed and supported a new “Park Donor
     Opportunities” guideline for park users who wished to donate a bench or tree in
     memory of another.

     Farmer’s Market

     The Market closed for the season on November 20, 2010, and will re-open on May
     7, 2011. This winter, a series of public meetings will be held to discuss the future
     plans of the Farmers’ Market.

     Recreation

     The Youth Development Center (YDC) collected and delivered a variety of clothes to
     ten families (adults, boys, girls and infants) at the Gospel Mission.




                                      -5-
      The YDC hosted a Holiday Fun Day of activities for YDC youth; as well as, Gospel
      Mission and Eleanor Shelter youth. Staff supervised the youth as they decorated
      cookies, marshmallows, and pretzels. There were 52 youth in attendance and
      everyone left with a tray of treats and a holiday stocking that was filled with toys,
      games, puzzles and a lot more. Many thanks to Wal-Mart on Gull Road who
      donated the items and treats needed for the event.

      The YDC staff and Ceramics class staff were responsible for finding loving homes
      this holiday season for over 200 plants that had been donated by Wal-Mart on Gull
      Road.

      Parks & Recreation hosted the 5th Annual Candy Cane Hunt in Bronson Park, and a
      total of 242 youth between the ages of three and eight years old participated in the
      event. This year, 27 downtown businesses donated over 1,000 candy canes,
      fourteen 18-inch stockings, four 36-inch stockings, and money totaling $750 to
      assist us in making this program possible. Money from the businesses allowed staff
      to fill over 200 holiday stockings of various sizes for this year’s event. For the fifth
      year, Western Michigan University’s Band was a huge asset to our event. They
      brought 26 volunteers to hide the candy canes, work the registration table, and
      distribute the stockings. We also had volunteers from the Alpha Phi fraternity assist
      with the event.

      Santa’s Workshop was held at the same time as the Candy Cane Hunt, in City Hall.
      Participants were able to create gifts for friends and family. By combining both
      Santa’s Workshop and the Candy Cane hunt on the same day, the number of
      participants has been consistent over the past three years with approximately 75
      people.

      The Winter Activity Guide has arrived and winter class registrations have begun.
      The guide will be distributed to the schools the first week of January; meanwhile all
      the information is on the website.

Public Safety

      On December 17, 2010 and December 18, 2010, Public Safety participated in the
      18th Annual Greater Kalamazoo Area Food Drive held at the Kalamazoo County
      Fairgrounds. Approximately 1500 families received food/assistance.

      The Explorers also assisted Public Safety with the 18th Annual Greater Food Drive;
      as well as, participated in the New Year’s Eve festivities at Bronson Park.


      Criminal Investigation Division has been working on the Beacon Street and Conant
      Street homicide investigations. The Breaking & Entering (B&E) Squad continues to
      evaluate the B&E cases to determine if there are crime trends that exist.




                                        -6-
      Community Policing Unit conducted B&E patrol in the campus areas during late
      evening hours while the students were on winter break.

      For 2010, Kalamazoo Valley Enforcement Team investigated 62 meth labs for the
      year.

Public Services

      Continuing to collect trash on private properties at the direction of Community
      Planning & Development.

      Since October 1, 2010, the City has reported over 483 street light outages of which
      245 have been completed.

      Renovations at 415 Stockbridge continued with completion of some areas and some
      Public Services staff moving to their permanent locations. Community Planning &
      Development staff will begin moving in during the week of January 10, 2011.

      As a result of a second meeting with Enbridge Oil on November 22, 2010, plans are
      for Enbridge to install five monitoring wells (MWs) at the Water Pumping Station
      #39’s property (located on East “ML” Avenue); location mutually selected by City
      staff and Enbridge and their consultants. These MWs will also be sampled on a
      regular basis. A Temporary Access Agreement is being processed.

      Three Western Michigan University College of Engineering seniors have completed
      their senior design project for a non-motorized facility linking the end of the existing
      WMU/Kalamazoo College trail at Academy and Michigan with the Kal-Haven
      connector at Westnedge. They will present the project to trailway advocates on
      December 9, 2010. It is hoped that the direct involvement of WMU students in the
      design process will provide incentive for fundraising to obtain construction dollars.

      The proposed remedies in the Feasibility Study (FS) for the Allied Disposal Site are
      being presented to the EPA National Remedy Review Board (NRRB) for
      consideration. The Kalamazoo stakeholders provided written comments to EPA
      Region 5's submittal to the NRRB. Dialogue between various stakeholders
      continues. USEPA Region 5 held a public meeting in Kalamazoo for January 13,
      2011

      Staff is working with Community Planning & Development staff to evaluate a long-
      term solution to storm water control along Stadium Drive; initiated by construction
      activities from 3209 Stadium. Staff reviewed and commented on addition site plans.

      All items from a MIOSHA inspection of a jobsite on North Burdick and been abated
      with no monetary penalties. Safety Specialist and Field Services personnel worked
      together to gather information and validate existing safety procedures.




                                        -7-
Transportation

     Holly Jolly Trolley

     The Holly Jolly Trolley completed its fifth season on New Year's Eve, December 31,
     2010, with record-breaking single day ridership. There were 1,135 passenger trips
     provided in a single day on the trolley on December 31, 2010. A total of 9,923
     passenger trips were provided throughout the duration of the 2010 trolley service.
     This is a 6.9% increase over total ridership in 2009 and the trolley operated with four
     less service days in 2010.

     Stuff a Bus

     A Metro Transit bus was stuffed with more than 4,200 toys for the U.S. Marines
     Toys for Tots program as part of the WKFR-FM 103.3 Stuff the Bus event which
     took place on December 9, 2010 through December 11, 2010.




                                       -8-
                                                                                                                                                 NOVEMBER/




                                           CITYLink
                                                                                                                                                 DECEMBER
                                                                                                                                                    EDITION
                                                                                                                                                      2010

                                                                                                                                                  VOLUME 5
                                                                                                                                                   ISSUE 42




 www.kalamazoocity.org                                                                Linking You to City Government

                                            MESSAGE FROM THE CITY MANAGER
                         This time of year, many people begin the                unused/unnecessary phone lines throughout the organization
                         process of reflection and take stock of their
                                                                             ▪   In an effort to improve efficiencies and provide cost savings, Man-
                         accomplishments and challenges from the                 agement Services merged the Treasury Division and the Commer-
                         year. This process also helps us to refocus             cial Office from Public Services to centralize all customer service
                         our attention to address issues that affect             utility billing and tax requests and payments
                         our future goals and objectives.
                                                                             ▪   Metro Transit conducted the Comprehensive Operational Analysis
                                                                                 in an effort to assess needs for fixed bus route service
This year…
▪     City Administration conducted a bi-annual community survey.            ▪   Parks and Recreation promoted the development of this region’s
      Residents were asked to identify specific community priorities             first off-leash dog park constructed at Fairmount Park
      with regards to anticipated revenue reductions to assist in the
                                                                             ▪   Public Safety, Public Services, Community Planning & Develop-
      development of the 2011 and 2012 Budgets. The completed
                                                                                 ment and KPEP worked together once again to deal with “Quality of
      results are available online,
                                                                                 Life” issues within specific neighborhoods. The operation ad-
      www.kalamazoocity.org/docs/2010_CommunitySurveyOverview-111510.pdf
                                                                                 dressed the issues of blight homes, junk automobiles, trash in the
▪     City Commission supported Kalamazoo County Conventions                     streets and the trimming of overgrown trees along the roadways
      Bureau and other organizations instrumental in encouraging                 and sidewalks to enhance lighting
      groups to hold meetings in Kalamazoo; Grossed more than
                                                                             ▪   Public Services installed new fine bubble diffusers at the Water
      $200 million annually from conferences/conventions in Kalama-
                                                                                 Reclamation Plant. Other modifications to the aeration system are
      zoo County, which support 4,500 jobs and nearly $90 million in
                                                                                 estimated to save between 6,000,000 to 7,000,000 million kilowatt
      wages/salaries for area residents; Conferences/Conventions in
                                                                                 hours (kwh) of electricity per year. In current dollars and at current
      Kalamazoo during 2010
                                                                                 electrical rates, slated for a substantial increase, the cost savings
▪     Community Planning and Development continues to manage                     are estimated to be around $400,000 to $500,000 annually
      over $16 million of Neighborhood Stabilization Program (Phase I
      & II) funds to acquire local properties for rehabilitation and         The 2011 Proposed Budget has been submitted to the City Commission
      demolition to improve quality of life throughout local neighbor-       for review as scheduled. In January, there will be a series of budget
      hoods                                                                  presentations scheduled that will highlight our plan to maintain priority
                                                                             services. The Proposed Budget is online for review,
▪     Economic Development Corporation continues to manage the
                                                                             www.kalamazoocity.org/docs/2011ProposedFinalOutput.pdf
      City’s Brownfield program, which yielded investments of more
      than $184 million, more than 1,500 jobs created and/or main-
                                                                             On a personal note, I encourage everyone to take time to enjoy your
      tained and 54 residential units developed since 1996
                                                                             family and friends during the holidays.
▪     Human Resources conducted labor negotiations with various
      unions to ensure an effective workforce                                Happy New Year!!!

▪     Information Technology saved more than $50,000 of in tele-
      phone and mobile phone fees largely due to the removal of




www.kalamazoocity.org


                                             “Doing our best work today and every day to make Kalamazoo the best city it can be tomorrow.”
                                              BUDGET 2011 OVERVIEW
The estimated City of Kalamazoo Proposed Fiscal Year (FY)                                                Proposed 2011 Budget
2011 Budget is $171,586,924, an increase of 12.53% from the                                                  $171,586,924
adopted FY2010 Budget. This increase is almost entirely rep-                                                                                    M a j or & L oc a l

resented by an increase in Community Development Block             Ge ne r a l Fu nd
                                                                                                              C IP                              S t r e e t s/ S o l i d
                                                                                                            3 .0 8 %                                   Wa st e
Grant Funds and American Reinvestment and Recovery Act                 33.84%                                                                         18 . 11%

Funds

General Fund Revenue
Estimated General Fund operating revenue is $53,380,886

The two largest revenue sources for the City of Kalamazoo Gen-
eral Fund are Property Taxes and Intergovernmental Contribu-
                                                                                                                                                                     Wa t e r /
tions, which represents 75% of all estimated resources. Property   Re t i r e me nt                                                                             Wa st e wa t e r /
                                                                       0.30%
Taxes are estimated to decline 2.90% in 2011. This decrease is                                                                                               / M e t r o Tr a nsi t /
                                                                                                                                                            F a r m e r s' M a r k e t
lower than the estimated 2% growth in property tax revenue                                                                                                           44.67%

assumed in the Five-Year Fiscal Plan. This negative experience
is attributable to Michigan Tax Tribunal appeals and recorded
sales with continued declines in residential and commercial real
                                                                                                         General Fund Revenue
estate markets
                                                                                                             $53,380,886

State Revenue Sharing (Intergovernmental Contributions) con-                                                                               Ot her
                                                                                                                                          R evenue
                                                                                                                        T r ansf er
tinues to be vulnerable to the State’s budget instability. State                                                  f r o m Insur ance         10 %

Revenue Sharing have steadily declined over the last 10 years                Licences ,
                                                                                                         Int er est
                                                                                                                             7%
                                                                           Per mi t s , F ees
                                                                                                             1%
from a high of 12.5% in (FY2001) to $8.4 million estimated for                    3%

FY2011, a 33% reduction
                                                                            Ot her
                                                                           T axes -
                                                                           PI LO T
The remaining 25% of estimated revenues includes permits,                  3 .00 %
licensees, fees and charges for services, which are projected to
increase (2% or less) over the next five years. User fees and
charges are analyzed annually to ensure that cost recovery is            I n t e r g ov e r n -
                                                                              m e nt a l
maximized and competitive. Due to changes in market condi-                      18 %

tions, revenues for services are estimated to increase by 7.3%
from the FY2010 Adopted Budget                                                                                                                     O p er at i ng
                                                                                                                                                      T axes
                                                                                 C har g es f o r
                                                                                   Ser vi ces                                                          57 %
                                                                                       1%
The General Fund will receive a $4 million rebate from the Gen-
eral Insurance Fund due to favorable healthcare experience.
This one-time resource offsets losses in other revenue areas

                                                                                                       General Fund Expenditures
General Fund Expenditures
                                                                                                              $52,271,128
Estimated General Fund expenses are $52,271,128, an overall
decrease of .78% compared to FY2010                                                                                                         P o st
                                                                                                                      O pe ra t ing    R e t ire m e nt
                                                                                                   T ra ns f e rs t o T ra ns f e rs       0 .4 8 %
The proposed 2011 Budget as well as City Manager’s recent                       P u bl i c Wo r k s/   C a pit a l       2 .6 5 %                        N o n-
                                                                                                                                                    D e pa rt m e nt a
budget presentation can be accessed online,                                         Parks &             3 .6 3 %
                                                                                                                                                             l
                                                                                  R e c r e a t i on
                                                                                                                                                         3 .7 2 %
Budget Presentation                                                                   12 . 6 0 %


www.kalamazoocity.org/docs/CMO_BudgetPresentation-121310.pdf

                                                                      A dm inis t ra t i
Proposed 2011 Budget                                                   v e S uppo rt
www.kalamazoocity.org/docs/2011ProposedFinalOutput.pdf                    12 .2 2 %


                                                                                                                                                          P ublic S a f e t y
                                                                                                                                                             6 4 .7 0 %




                                                                                                                                                                                        2
                                       CONGRATULATIONS . . .
                                  2010 ALL STAR AWARD RECIPIENTS

The City’s All Star Program recognizes individuals who have demonstrated exemplary customer service or demonstrated lead-
ership with regards to serving our constituency. All Star employees were nominated by their peers or supervisors.


Dan DeCamp                                                      Bob McClenney
Housing Inspector                                               Field Services Assistant Manager
Community Planning & Development                                Public Services Department

Dan DeCamp made a concerted effort since the fall of            Bob McClenney has been a dedicated employee with the
2008 to make contact with Mr. Ted Molby, the owner of a         City of Kalamazoo with accumulative service for more than
deteriorating home in Vine neighborhood. He established a       25 years. Bob was hired as Field Services Superintendent in
personal relationship with the 88 year old World War II vet-    1995 and was promoted to Field Services Assistant Man-
eran which allowed him to find resources for needed re-         ager in 2007. He has consistently provided outstanding
pairs. In 2009, Dan began using his day off to take Ted         service to the community during his tenure and has demon-
over to the Veterans Administration Hospital in Battle          strated his leadership ability through his actions. He man-
Creek. He was able to get Ted’s VA benefits reestablished       ages a highly diversified staff of employees and often
after a decade of not having medical care. In the summer        works after hours and on weekends to address water and
of 2010, during the July heat wave, Dan went to visit during    sewer problems as well as storm events. Bob has always
his lunch hour and found Ted minimally responsive. He           been a person you could go to and get an immediate re-
called 911 and Ted was transported to Bronson. Dan              sponse and solution to a problem. He has received many
worked with the VA to find a new home for Ted, as he was        commendations from community leaders and the city ad-
not able to return to his home alone. Subsequently, Dan         ministration over the years for his service to the commu-
became Ted’s legal guardian. His compassion and empathy         nity. He is very deserving of this honor.
have led Ted Molby to a dignified place to spend his last
years, surrounded by people who can care for him and fel-       Frank Szopo
low veterans who understand him. Dan is very deserving of       City Engineer
this honor.                                                     Public Services

                                                                Frank Szopo has been a dedicated employee with the City
Rebecca Fleury
                                                                of Kalamazoo for over 24 years and has always exemplified
Financial Services Supervisor
                                                                a very high level of professionalism in dealing with the
Kalamazoo Department of Public Safety
                                                                community. A few examples of where Frank excelled in
Rebecca Fleury’s motto has always been “Continuous Im-          2010 include: implementing “furlough days” for himself
provement through hard work and dedication.” Due to             and his staff in lieu of eliminating positions; continuing to
some organizational changes, she was asked to assist with       provide the same level of service to the community despite
the implementation of one of the largest Information Man-       the vacancies in Engineering; working diligently with com-
agement changes, the move towards Intellitime software.         munity leaders and neighborhood associations to encour-
She took it upon herself to be one of the project managers.     age a “teamwork” approach in accomplishing the work that
Her community leadership extends into her faith-based           needed to be done with the least amount of disruption to
community where she volunteers her time helping senior          the neighborhoods; compiling a thorough and detailed
citizens several times a month. Additionally, she volunteers    analysis of what contributed to a major water main break
at local youth athletic organizations ensuring volunteers,      and what can be done to avoid similar occurrences in the
credentials and logistics have been arranged during the         future; working on an assessment of the entire water sys-
season. Rebecca’s dedication and leadership in the face of      tem to earmark items that need to be addressed in the im-
organizational change has been one we all aspire to             mediate future as well as long term. He is very deserving of
achieve, yet more often only                                    this honor.
read about in leadership train-
ing. She is an All Star em-                                     Richard McCall, Keaton Nielsen, Joel Van Zytveld
ployee!                                                         Public Safety Officers
                                                                Public Safety Department

                                                                Richard, Keaton and Joel are recognized for their current
                                                                military deployment or active service duty. This award is
                                                                bestowed in their honor for their service to our country.

                                                                                                                            3
    DR. MARTIN LUTHER KING, JR.                                             DEPARTMENTAL HIGHLIGHTS . . .
     COMMUNITY-WIDE DAY OF
    SERVICE NEEDS VOLUNTEERS                                            PARKS & RECREATION The City is one of 30 Michigan communi-
                                                                        ties that earned an award through the 2010 Promoting Active
                                                                        Communities program. By encouraging a healthy quality of life
The City of Kalamazoo in cooperation
                                                                        for its residents, the City was awarded a Silver Level Award in
with Fifth Third Bank and the Kalama-
                                                                        recognition of its efforts to create a more active, livable and eco-
zoo Community Foundation will
                                                                        nomically viable community for residents. The assessment ad-
sponsor its annual Dr. Martin Luther
                                                                        dressed issues such as community planning, recreation and bicy-
King, Jr. Community-Wide Day of
                                                                        cle facilities, strategies schools and worksites use to encourage
Service on Monday, January 17, 2010.
                                                                        physical activity, public transportation and downtown planning
Employees are encouraged to volunteer their time with a local           and design. This award is sponsored by Michigan Department of
service agency to commemorate the life and legacy of Dr. King.          Community Health, the Michigan Fitness Foundation, Michigan
Volunteers can pre-register for a project site by Wednesday, Janu-      State University and the Prevention Research Center of Michigan
ary 14, (see below). Otherwise, volunteers may register on Mon-         PUBLIC SAFETY has been aggressively working to reduce crime in
day, January 18 in the City Hall Atrium (241 W. South Street) be-       Kalamazoo. As a result, the city has realized a 15% reduction in
ginning at 8:00am.                                                      crime in the city. KDPS continues its efforts to thwart crime
                                                                        among youth and has realized 43% reduction in juvenile (part
The City is also happy to welcome as partner organizations the
                                                                        one) crime, 37% reduction in juvenile arrests and 38% reduction
Kalamazoo County Bar Association and First United Methodist
                                                                        of juvenile felony crime
Church. These organizations provide services that help improve
the quality of life for our residents year-round, but this year have    PUBLIC SERVICES Engineering Division is working with seniors
committed to providing their services in January to commemorate         from WMU’s College of Engineering to design a non-motorized
the Dr. King holiday.                                                   connector from the end of the existing facility at Academy Street
                                                                        and Michigan Avenue to the Kalamazoo River Valley Trailway trail-
First United Methodist Church will be conducting a food drive in co-
                                                                        head at Westnedge and Kalamazoo Avenues
operation with Loaves and Fishes of Kalamazoo. All volunteers are
asked to bring a canned good as well to support their efforts. Other-   METRO TRANSIT 60 small shelters and 10 large shelters have
wise, food (and donations) may be dropped off at the church, 214 S.     been installed during the Shelter Replacement Project. Facility
Park Street. For more information, contact 381-3708.                    Expansion Project - The facility expansion project continues on
                                                                        track. The building addition’s foundation has been completed
Area attorneys from the Kalamazoo County Bar Association will pro-      and workers are currently backfilling the site. Several staff offices
vide free legal services for residents during the month of January.     have been relocated but the administrative offices remain open
These sessions are geared toward low to moderate income residents       and functional
of Kalamazoo County. Clinics have been scheduled as follows:
                                                                        INFORMATION TECHNOLOGY recently updated Online GIS, a
Thursday, January 13 **                                                 service available from the "GIS/City Maps" link on the City's web-
Kalamazoo Public Library – Lower Level (315 S. Rose Street)             site. The update includes major enhancements to the map graph-
6:00pm-8:00pm                                                           ics and annotation functionality of the mapping service. With the
                                                                        latest enhancements, text and graphic items can be turned on
Friday, January 14 **
Kalamazoo Public Library – Lower Level (315 S. Rose Street)             and off and specific graphics can be deleted without the need to
11:30am-1:30pm                                                          remove all graphics and begin again. Other minor enhancements
                                                                        include improved placement of the mapping tools, and a larger
Tuesday, January 18
                                                                        map area
Eastside Neighborhood Association (1301 E. Main Street)
6:00pm-8:00pm

Wednesday, January 19
                                                                                 I.T. HELP DESK . . .
Douglass Community Association (1000 W. Paterson Street)                         AT YOUR SERVICE
6:00pm-8:00pm

Monday, January 24                                                      Tips to Maintain Computer Efficiency
Portage Community Center (325 E. Centre Street)                         Simple maintenance for the computer can increase
6:00pm-8:00pm                                                           computer memory and space on the hard drive and overall efficiency.
** - Requires Appointment. Call 553-7920 to schedule an appointment.    Computers are replaced every 5-6 years through the City’s Computer
                                                                        Replacement Program. Therefore, regular cleaning is necessary to
Registration is being coordinated by the Volunteer Center of            maintain the computer’s
                                                                        lifespan.                    IT HelpDesk continued on page 6
Greater Kalamazoo. To register online, visit
http://volunteerkalamazoo.org/volunteering/day-of-service.
                                                                                                CITYLink Ideas & Features
For a list of community events, more information visit,                              CITYLink is a monthly, internal publication generated by the City Manager’s
www.kalamazoocity.org/mlk or contact Alfrelynn Roberts                               Office that will feature information regarding the organization. Please contact
                                                                                     the editor, Alfrelynn Roberts robertsa@kalamazoocity.org or 337-8362, with
337-8047 or mlkday@kalamazoocity.org.                                                questions or comments.
                                                                                                                                                                  3
  SHOP WITH A KALAMAZOO PUBLIC                                            PROMISE PARTNERS
       SAFETY OFFICER 2010
                                                           Give the Gift of Time this Holiday Season
                                                           This is the season of giving. Give the gift of
In cooperation with Meijer’s (Gull Road), 22 Kalamazoo     your time and make a difference in a child's
Department of Public Safety (KDPS) officers will escort    life.
22 children through the store to help them choose gifts
                                                           One hour, one child, once a week
for themselves and family members so that they will be
                                                           Time is precious and so are your skills. If
able to enjoy this holiday season on Thursday, Decem-
                                                           you're able to donate one hour per week,
ber 16 at 6:00pm.                                          you will be matched one-on-one with a stu-
                                                           dent to help them with academic skills. One-on-one connec-
The annual Shop with a COP holiday event has become        tions are powerful and effective. We have a number of caring
a tradition and was developed to help make the holi-       adults from faith communities, colleges and the community at
days brighter for disadvantaged families in Kalamazoo.     large and they're doing great work. But there are many chil-
The event also reinforces positive interactions between    dren still in need of extra help. You can make an enormous
                                                           difference in that child's life.
the Kalamazoo community and Public Safety.
                                                           Communities In Schools of Kalamazoo works with Kalamazoo
                                                           Public Schools to make the connection between community
                                                           resources and schools. For more information, contact Coco
                                                           Cook at 337-1601 ext. 218 or ccook@kcis.us

                                                           You may also find a volunteer application online, www.kcis.us



                                                                GREATER KALAMAZOO AREA
 HOLLY JOLLY TROLLEY RIDES AGAIN
                                                                  HOLIDAY FOOD DRIVE
Ride the Holly Jolly Trolley this Holiday Season
                                                                    DECEMBER 17 & 18

Fares have been                                            The Greater Kalamazoo Area Holiday Food Drive
graciously paid for by                                     (www.kalamazooholidayfooddrive.org) is the largest holiday
Downtown Kalamazoo,                                        food distribution program in West Michigan. To date, more
                                                           than 1500 Kalamazoo Area families received food from the
Inc., with support from
                                                           generous donations from this community.
these and other sponsors
                                                           This year's Food Drive will be held on Friday, December 17
Borgess Hospital
                                                           (volunteers are asked to report at 6:00pm to sort food) and
Bronson Hospital and
                                                           Saturday, December 18 (activities begin at 9:30am including
Ampco Systems Parking
                                                           packing and delivery) at the Kalamazoo County Fairgrounds
                                                           (2900 Lake Street in Kalamazoo).
           CAROLING AROUND THE                             From now until December 16, staff can drop-off non-
          HOLIDAY TREE @ CITY HALL                         perishable food items in their respective departments.

                                                           To make a monetary donation or volunteer, contact Hugh
Join City Manager Ken Collard and staff December 15 –
                                                           Hoyle (269-349-8023), Anne Triemstra (269-385-2361) or
23 in the Atrium of City Hall and participate in the an-
                                                           email kalamazooholidayfooddrive@yahoo.com.
nual tradition of Caroling Around the Tree from 7:30am
to 8:00am.

Caroling Around the Tree
has been a tradition of the
employees of this organiza-
tion for over 30 years.


                                                                                                                        4
       RECENT RETIREES, NEW HIRES,                                                                                   IT HelpDesk continued
                                                                         Suggestions for Maintaining Computer Health
       PROMOTIONS & TRANSFERS/                                           Startup Clutter: Applications that get loaded during the start-up
            NEW POSITIONS                                                process for Windows tend to eat up memory and processing power
                                                                         and delay start-up. Many programs are “updater applications,” which
                                                                         check for updates when upon start-up and are not needed for com-
RECENT RETIREES
                                                                         puter function
David Jackson
Equipment Operator I, 13 Years of Service (Public Services-Wastewater)   Browser tool bars: Tool bars and extensions to browsers also chip
                                                                         away at the computer’s available memory and processing power. For
NEW HIRES                                                                example, when permission is given for an ActiveX or Java tool to auto-
                                                                         detect the type of printer being utilized, the application remains in
Gene Biron, Part-time Bus Driver, Metro Transit
                                                                         the system, constantly checking or re-checking for updates. These
David Eckler, Part-time Bus Driver, Metro Transit
                                                                         extensions tend to freeze, crash or become generally unresponsive
Kirk Keeley, Part-time Bus Driver, Metro Transit
John Lindsay, Part-time Bus Driver, Metro Transit                        Lost Random Access Memory (RAM): Users frustrated by slow start-
Kevin Martin, Part-time Bus Driver, Metro Transit                        up times tend to keep their computer’s on at all times or put them
                                                                         into “sleep” mode so they can start-up faster. However, this can cause
Robert Ware, Part-time Bus Driver, Metro Transit
                                                                         the system to leak memory over time. In addition, when some applica-
                                                                         tions close, they don’t reallocate all of the memory they grabbed
                                                                         when the program launched, causing less memory to become avail-
                                                                         able for other applications
PROMOTIONS
Jennifer Higby, Officer II to Detective, Public Safety                   Central Processing Unit (CPU) Churn: Extra applications, services,
                                                                         etc., end up using more CPU’s than acceptable. While it appears that
                                                                         the system is inactive, applications running in the background slow
                                                                         down the system, causing irritation for end users. Dual-core process-
                                                                         ing systems from 3-4 years ago should be plenty fast enough for us-
                                                                         ers’ needs if there is enough RAM, but the processor churn and mem-
                                                                         ory leakage can cause those systems to slow down. Requesting the
                                                                         removal of the applications is highly recommended

                                                                         Viruses, malware: A system infected with malware not only puts the
                                                                         user in danger if the malware is looking for financial or other data,
                                                                         but malware can slow down performance if the system is being util-
                                                                         ized as a spambot (e.g., a program which performs or assists in e-
        CITY HALL GETS A NEW ROOF                                        mail address harvesting) or if it tries to create several instances of
                                                                         additional malware to spread to other PCs. Drive performance, net-
The replacement of the roof on the 3rd floor of City Hall has            work traffic and system resources can all take a hit from viruses and
begun.                                                                   malware.

                                                                         Fragmentation: Like the issues with the registry, the constant instal-
On Wednesday, November 17, contractors for the project,                  lation and un-installation of programs can cause havoc on the PC’s
Mavcon and Modern Roofing, began the removal of the exist-               hard drive. In addition, if a hard drive is fragmented, larger files often
ing roof. However, due to inclement weather, the remainder               have to be split in order to be stored on the drive, causing the decline
of the project will be placed on hold in March.                          in application performance. Users who don’t regularly “de-frag” their
                                                                         systems are likely to complain about a slower system

Special thanks to the Park Club for graciously allowing the              Other tips: Organize files more logically and place them in folders
contractors access to the corner parking lot in order to col-            that make sense to you. This helps when trying to locate or clean up
lect and haul remnants from the roof. The contractor will re-            disk space
store the lawns upon completion.                                         Back up files and programs and make certain that files are saved to
                                                                         the network location should something happen to the computer. Sav-
                                                                         ing files to the hard drive is no longer the appropriate place to store
                                                                         files. Call the HelpDesk to identify the appropriate location for file
                                                                         storage, if necessary

                                                                         Uninstall programs you don’t use or need to eliminate “clutter” in
                                                                         the computer. Inform the IT department of the programs to be unin-
                                                                         stalled so that a registry clean up can be completed to correctly re-
                                                                         move old programs

                                                                         Clean the outside of the PC, which includes cleaning the monitor/
                                                                         screen, keyboard and mouse

                                                                         For more information, contact the HelpDesk, x-8400 or email
                                                                         helpdesk@kalalmazoocity.org.                                            6

				
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