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Dear Parents and Carers Improving Links with school To keep your child/ren safe and ensure their well-being, we are constantly looking for ways to improve our links with you and keep everyone up-to-date and well informed. As sending written information home is sometimes unreliable; we have decided to implement Schoolcomms, an electronic school communication system. This will enable you to receive all your information from school quickly and reliably. We can send letters by email to your inbox and short messages directly to your mobile phone as a text message. You will Receive letters more reliably and promptly See letters in your inbox like other emails Get a short text message if we need to contact you urgently (in addition to the usual forms of communication) No longer need to exclusively rely on your child for delivery Be able to reply by email or text – including notification of your child/ren’s absence when applicable Send us any reasons for absence via text or email Receive information about school transport specific to your child Receive information about school closures in the rare event that this should be necessary If you do not have access to email you will still get paper letters. We can Target groups of pupils who receive letters (Eg Pupils who catch the 650 bus / Year 7 etc) Save money on admin time, printing and paper Reduce our environmental impact by using less paper and photocopying / printing Contact you urgently when necessary Alert you to information and news regarding events on the website The school will use the email address and mobile number that we hold for the Priority one contact(s) in our database. Some parents have not yet supplied the school with email addresses. If you would like to supply the school with an email address and have not yet done so then please complete the form on the reverse of his letter. If you think you may have supplied an address but are unsure please complete the form so that we are able to double check. If you change your contact details please let the school office know as soon as possible. If you would rather update your contact information via email please ensure that all the information included in the reply slip below is included in your email and send it to email@example.com Your details will not be used for any other purpose than school business. You will not receive any spam or marketing material. If you have any questions or concerns please contact me via the school office, in writing or via email at firstname.lastname@example.org Yours sincerely Mr S Manderson Assistant Headteacher PLEASE COMPLETE ONE SECTION BELOW AND RETURN TO SCHOOL AS A MATTER OF PRIORITY. SECTION A I give permission for my email address & mobile number to be used to receive information from school. Priority 1 Parent / Guardian name ____________________________________ (This is the name of the parent who will receive emails and text messages by default) Child’s name ___________________________________ Form ____________ Child’s name ___________________________________ Form ____________ Child’s name ___________________________________ Form ____________ (Please add additional names on a separate sheet if necessary) Method of transport to/from school (please include bus number if applicable) ___________________ Email address (Please print carefully) _____________________________________________________ Mobile telephone number ____________________________________________________________ Signature__________________________________________________ Date __________________ SECTION B I would prefer for the school not to contact me via email or text message Signature_______________________ Date ________________ In order for us to improve the communication that we provide please a reason if you choose not to receive communications via email or text. FAQ for Parents How will the emails get to me and what will they look like? The emails will arrive in your inbox at your email address just like any other email and will have The Trinity Catholic School in the ‘From’ box. Will I get any advertising or spam? No, the contact details are not shared with anyone except the administrator in your child’s school. You will only receive messages from Schoolcomms that have been sent by your school. What if I change my email address or mobile phone number? Your school uses your details from their database. Please contact the school and inform them of any changes to your contact details Can I reply to emails or texts? For emails, click on the ’Reply’ button and send your message. Alternatively your email from school may give a specific address to reply to in the body of the message. For text messages click on reply and send your message. You may wish to save the SMS reply number in your mobile phone contacts list. You will only be charged your normal SMS message cost or it may be included in your free bundle. NB: you can only reply to the school from the email address or mobile number that is linked to the school. This helps prevent spam and nuisance messages. However, the usual school email address is always available to receive emails from any account. Will I get a message for each of my children? If the message is identical, then duplicates will be removed and you will only get one copy to any one email address or phone number. If the message is personalised, and contains the name of your child, you will get one for each of your children concerned.
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