School Comms Letter - Trinity School Nottingham by yaofenjin


									Dear Parents and Carers

Improving Links with school

To keep your child/ren safe and ensure their well-being, we are constantly looking for ways to improve our
links with you and keep everyone up-to-date and well informed. As sending written information home is
sometimes unreliable; we have decided to implement Schoolcomms, an electronic school communication
system. This will enable you to receive all your information from school quickly and reliably. We can send
letters by email to your inbox and short messages directly to your mobile phone as a text message.

You will
    Receive letters more reliably and promptly
    See letters in your inbox like other emails
    Get a short text message if we need to contact you urgently (in addition to the usual forms of
    No longer need to exclusively rely on your child for delivery
    Be able to reply by email or text – including notification of your child/ren’s absence when applicable
    Send us any reasons for absence via text or email
    Receive information about school transport specific to your child
    Receive information about school closures in the rare event that this should be necessary

                   If you do not have access to email you will still get paper letters.

We can
   Target groups of pupils who receive letters (Eg Pupils who catch the 650 bus / Year 7 etc)
   Save money on admin time, printing and paper
   Reduce our environmental impact by using less paper and photocopying / printing
   Contact you urgently when necessary
   Alert you to information and news regarding events on the website

The school will use the email address and mobile number that we hold for the Priority one contact(s) in our
database. Some parents have not yet supplied the school with email addresses. If you would like to supply
the school with an email address and have not yet done so then please complete the form on the reverse of
his letter. If you think you may have supplied an address but are unsure please complete the form so that
we are able to double check. If you change your contact details please let the school office know as soon
as possible.

If you would rather update your contact information via email please ensure that all the information included
in the reply slip below is included in your email and send it to

Your details will not be used for any other purpose than school business. You will not receive any spam or
marketing material.

If you have any questions or concerns please contact me via the school office, in writing or via email at

Yours sincerely

Mr S Manderson
Assistant Headteacher
                              SCHOOL AS A MATTER OF PRIORITY.
I give permission for my email address & mobile number to be used to receive information from

Priority 1 Parent / Guardian name ____________________________________
(This is the name of the parent who will receive emails and text messages by default)

Child’s name ___________________________________ Form ____________

Child’s name ___________________________________ Form ____________

Child’s name ___________________________________ Form ____________
(Please add additional names on a separate sheet if necessary)

Method of transport to/from school (please include bus number if applicable) ___________________

Email address (Please print carefully) _____________________________________________________

Mobile telephone number ____________________________________________________________

Signature__________________________________________________ Date __________________

I would prefer for the school not to contact me via email or text message

Signature_______________________                                Date ________________

In order for us to improve the communication that we provide please a reason if you choose not to receive
communications via email or text.

FAQ for Parents

How will the emails get to me and what will they look like?
The emails will arrive in your inbox at your email address just like any other email and will have The Trinity Catholic School in the
‘From’ box.

Will I get any advertising or spam?
No, the contact details are not shared with anyone except the administrator in your child’s school. You will only receive messages
from Schoolcomms that have been sent by your school.

What if I change my email address or mobile phone number?
Your school uses your details from their database. Please contact the school and inform them of any changes to your contact

Can I reply to emails or texts?
For emails, click on the ’Reply’ button and send your message. Alternatively your email from school may give a specific address to
reply to in the body of the message. For text messages click on reply and send your message. You may wish to save the SMS
reply number in your mobile phone contacts list. You will only be charged your normal SMS message cost or it may be included in
your free bundle.
NB: you can only reply to the school from the email address or mobile number that is linked to the school. This helps prevent spam
and nuisance messages. However, the usual school email address is always available to receive emails from any account.

Will I get a message for each of my children?
If the message is identical, then duplicates will be removed and you will only get one copy to any one email address or phone
number. If the message is personalised, and contains the name of your child, you will get one for each of your children concerned.

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