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					Contents
What is workplace giving?
What are the benefits?
What is the Prime
Minister's Community
Business Partnership?
How do I get started?
Establishing a programme
in-house
Engaging an advisory
organisation
What does it cost to



                            WORKPLACE GIVING
establish a programme?
Developing a shortlist of
community organisations
How can I check
DGR status?
How long do employees
have to commit to
                                    YOUR BUSINESS CAN
donate for?
How can I promote
                                    MAKE A DIFFERENCE TO
our programme?
Examples of business
                                    YOUR COMMUNITY
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
templates

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                                                                    WORKPLAC E GIVING
                                                                    YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    What is workplace giving?
What is workplace giving?
                            Workplace giving is a way for employees to make donations to community organisations
What are the benefits?
What is the Prime
                            directly from their payroll.
Minister's Community
Business Partnership?
How do I get started?       In a pre-tax workplace giving programme, the donation is made before tax is calculated
Establishing a programme    on their pay, giving the employee the benefit of an immediate tax deduction without
in-house
                            having to keep receipts.
Engaging an advisory
organisation
What does it cost to
establish a programme?
Developing a shortlist of
community organisations
How can I check
DGR status?
How long do employees
have to commit to
donate for?
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
templates

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                                                                        WORKPLAC E GIVING
                                                                        YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    What are the benefits?
What is workplace giving?
                            Business benefits:
What are the benefits?
What is the Prime             •   build business reputation and profile within the community;
Minister's Community
Business Partnership?
                              •   be seen as an ‘employer of choice’;
How do I get started?         •   demonstrate community spirit;
Establishing a programme      •   build close relationships with community organisations; and
in-house
                              •   contribute to staff morale and loyalty.
Engaging an advisory
organisation
What does it cost to
establish a programme?      Employee benefits:
Developing a shortlist of
community organisations
                              •   receive an immediate tax deduction without the need to keep receipts for tax purposes;
How can I check               •   donations come automatically from their weekly, fortnightly or monthly wage;
DGR status?
                              •   make a donation decision privately—without pressure from fundraisers. It is up
How long do employees
have to commit to                 to the individual to decide if they wish to participate, how much they wish to donate
donate for?                       and to which organisation;
How can I promote
our programme?                •   know that the donation is received at minimal cost by the community organisation—
Examples of business              less money is spent on fundraising and more can be used for the actual cause;
communications
What is employer
                              •   make an important contribution to the community; and
matching?                     •   make a connection with the community, which could lead to further opportunities
Where can I go for                to be involved with the community organisation through volunteering or social activities.
more help?
Workplace giving
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Contents                    What are the benefits? Continued
What is workplace giving?
                            Community organisation benefits:
What are the benefits?
What is the Prime             •   receive regular, stable and on-going funding;
Minister's Community
Business Partnership?         •   receive donations as a lump sum reducing processing costs;
How do I get started?         •   potentially reduce expensive fundraising activities;
Establishing a programme      •   access to a pool of potential volunteers;
in-house
Engaging an advisory
                              •   make business connections providing an opportunity to highlight their work;
organisation                  •   make community connections to grow the support base for their organisation
What does it cost to              and their work; and
establish a programme?
Developing a shortlist of     •   achieve greater community
community organisations           outcomes, do more ‘good work’
How can I check
DGR status?                       and help more people.
How long do employees
have to commit to
donate for?
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    What is the Prime Minister’s Community Business Partnership?
What is workplace giving?
                            The Prime Minister’s Community Business Partnership (the Partnership) is a group
What are the benefits?
                            of prominent Australians from the community and business sectors, appointed by the
What is the Prime
Minister's Community        Prime Minister to advise and assist the Government on issues concerning community
Business Partnership?
                            business collaboration.
How do I get started?
Establishing a programme
in-house                    The Australian Government Department of Family and Community Services has developed this
Engaging an advisory        Workplace Giving Kit as an initiative of the Prime Minister’s Community Business Partnership.
organisation
What does it cost to
establish a programme?
Developing a shortlist of
community organisations
How can I check
DGR status?
How long do employees
have to commit to
donate for?
How can I promote                                          www.partnerships.gov.au
our programme?
Examples of business                         Visit the Partnership's website for more information.
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    How do I get started?
What is workplace giving?
                            Step 1 First you should make sure that there is support within your organisation for a giving
What are the benefits?
                                   programme—particularly within senior management. Senior management support is
What is the Prime                  essential to ensuring the success and employee take-up of your programme. You might
Minister's Community
Business Partnership?              want to set up a meeting to discuss how workplace giving can benefit your business and
How do I get started?              staff members. You can request further copies of this Workplace Giving Kit to distribute
Establishing a programme           to staff members by ringing 1800 050 009 and quoting reference number 1984,
in-house                           or by emailing enquiry@workplacegivingaustralia.org.au
Engaging an advisory
organisation                Step 2 Identify leaders in your organisation who may be able to assist you to champion the
What does it cost to               introduction of a workplace giving programme. It may be people who are formal leaders
establish a programme?             in the organisational structure—board members, managers, team leaders—or it may be
Developing a shortlist of          leaders such as the president of the social club, enthusiastic staff members etc. Consider
community organisations
                                   different approaches—formal minutes and proposals, or informal emails and discussion—
How can I check
DGR status?                        to gauge the level of interest for workplace giving.
How long do employees
have to commit to           Step 3 Once you have the support of senior managment and key leaders it will be important
donate for?                        to continue to keep them engaged as you roll out the initiative. Be clear about how you
How can I promote                  would like the leaders of your organisation to support this initiative eg. involvement
our programme?
                                   in launching the programme, a quote endorsing the programme, championing the
Examples of business               programme to their team members etc.
communications
What is employer
matching?                   Step 4 If there does seem to be interest in your organisation you can then consider the two main
Where can I go for
                                   options for establishing a workplace giving programme—either an in-house programme
more help?                         (using internal resources to develop it), or use the services of an external advisory
Workplace giving                   organisation, to assist you in the development of your programme.
templates

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Contents                    Establishing a programme in-house
What is workplace giving?
                            An in-house workplace giving programme is delivered through your existing payroll system,
What are the benefits?
                            where your payroll is responsible for contacting and providing the donations directly to the
What is the Prime
Minister's Community        not-for-profit organisations your staff choose to support.
Business Partnership?
How do I get started?       The Australian Taxation Office’s technical guide 'How to set up a Workplace Giving Program' will
Establishing a programme    provide you with the technical information on how to establish a giving programme in-house.
in-house
Engaging an advisory
organisation                This CD ROM has specific templates to assist businesses that are establishing an in-house
What does it cost to        workplace giving programme including:
establish a programme?
Developing a shortlist of
community organisations       •   the Australian Taxation Office’s technical guide ‘How to set up a Workplace Giving Program’;
How can I check               •   templates for employee pledge forms;
DGR status?                   •   example staff survey (to find out which community groups your staff would like to support);
How long do employees
have to commit to
                              •   example email text to staff; and
donate for?                   •   a draft employee flyer.
How can I promote
our programme?              The CD ROM also includes specific templates for those businesses that want to
Examples of business
communications              relaunch or promote an existing program:
What is employer
matching?                     •   example email text to raise awareness of the programme;
Where can I go for            •   draft article to adapt for newsletters, intranet, bulletin board etc.; and
more help?
                              •   staff survey to confirm/focus your existing programme on the right types of organisations.
Workplace giving
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Contents                    Engaging an advisory organisation
What is workplace giving?
                            The second option for developing a workplace giving programme (and one that is usually
What are the benefits?
                            favoured by businesses with more than 200 employees) is to consider engaging an advisory
What is the Prime
Minister's Community        organisation to assist you in establishing a programme. Advisory organisations can assist
Business Partnership?
                            in developing, launching and managing workplace giving programmes, including managing
How do I get started?
                            the delivery of funding to community organisations, and the communication to your staff.
Establishing a programme
in-house                    These organisations may operate on a fee for service basis. There are several established
Engaging an advisory        not-for-profit advisory organisations including;
organisation
What does it cost to        The Australian Charities Fund (ACF), Charities Aid Foundation (CAF), and
establish a programme?      United Way Community Funds of Australia (or in Melbourne, the Lord Mayors Charitable Fund).
Developing a shortlist of
community organisations
How can I check
DGR status?
How long do employees
have to commit to
donate for?
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    Engaging an advisory organisation Continued
What is workplace giving?
What are the benefits?
What is the Prime           The Australian Charities Fund
Minister's Community
Business Partnership?
How do I get started?
Establishing a programme
in-house                    Australian founded and led, The Australian Charities Fund assists employers with the
Engaging an advisory        development and implementation of workplace giving, and broader community investment
organisation                programmes within large organisations.
What does it cost to
establish a programme?
Developing a shortlist of   Launched in January 2003, its mission is “to facilitate unprecedented levels of Australian giving”.
community organisations     As of January 2005, annual donation
How can I check             levels ran at $5.4 million, supporting
DGR status?
How long do employees       more than 130 charitable organisations
have to commit to           in 12 different areas of social need.
donate for?
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    Engaging an advisory organisation Continued
What is workplace giving?
                            The Australian Charities Fund provides support to employers including programme design,
What are the benefits?
                            employee surveys, community organisation selection, employee communication and ongoing
What is the Prime
Minister's Community        programme management. Participating employers cover the cost of The Australian Charities
Business Partnership?       Fund’s services, ensuring that 100 per cent of employees’ donations are received by the
How do I get started?       community organisations.
Establishing a programme
in-house
Engaging an advisory        For more information on The Australian Charities Fund, visit www.australiancharitiesfund.org.au
organisation                or phone (02) 9024 8630.
What does it cost to
establish a programme?
Developing a shortlist of
community organisations
How can I check
DGR status?
How long do employees
have to commit to
donate for?
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    Engaging an advisory organisation Continued
What is workplace giving?
What are the benefits?
                            Charities Aid Foundation (CAF)
What is the Prime
Minister's Community        CAF Australia was launched in March 2000 to bring donors and the community sector together.
Business Partnership?
How do I get started?       CAF offers complete workplace giving programme services to employers, employees and
Establishing a programme    not-for-profit organisations. The outcomes benefit all parties involved so those in need
in-house
                            receive the maximum impact.
Engaging an advisory
organisation
What does it cost to        Great success has been achieved.
establish a programme?      In just two years, CAF Australia
Developing a shortlist of   has granted more than $2.8 million
community organisations
How can I check
                            from corporate payroll giving
DGR status?                 programmes to over 380 different
How long do employees       causes.
have to commit to
donate for?
How can I promote           For more information on CAF,
our programme?              visit www.cafaustralia.org
Examples of business        or phone (02) 9929 9633.
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    Engaging an advisory organisation Continued
What is workplace giving?
What are the benefits?
                            United Way Community Funds of Australia
What is the Prime
Minister's Community
Business Partnership?
How do I get started?
Establishing a programme
in-house                    United Way Community Funds of Australia is a national network of independent community funds,
Engaging an advisory        which, for more than 80 years, have been helping those who are disadvantaged throughout
organisation
                            Australia. Today the 10 United Way Community Funds of Australia distribute $5.4 million annually
What does it cost to
establish a programme?      to directly support grassroots activity in local communities.
Developing a shortlist of
community organisations     United Way Community Funds of Australia helps companies develop, implement and sustain their
How can I check
DGR status?                 workplace giving and other community engagement activities. Importantly these activities connect
How long do employees       staff to the communities in which they live and work allowing them to experience the difference
have to commit to           they are making. United Way Community Funds of Australia ensures each donation is invested
donate for?
                            wisely in the community by conducting regular community needs analysis, and due diligence
How can I promote
our programme?              on each community organisation to be supported by workplace giving.
Examples of business
communications
                            For more information on United Way Community Funds of Australia,
What is employer
matching?                   visit www.unitedway.asn.au or phone (02) 9299 5507.
Where can I go for
more help?
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Contents                    Engaging an advisory organisation Continued
What is workplace giving?
What are the benefits?
                            Issues to consider
What is the Prime
                            In deciding whether to use the services of an advisory organisation you may want to consider:
Minister's Community
Business Partnership?        • how much staff time/resources can be dedicated
How do I get started?           to establishing an in-house programme?
Establishing a programme
in-house
Engaging an advisory
                             • how much support will there be for a workplace
organisation                    giving programme from employees? (ie. will it be
What does it cost to            difficult to convince people, will there be a need
establish a programme?
                                for greater promotion, or are people already
Developing a shortlist of
community organisations         interested in workplace giving?)
How can I check
DGR status?
                             • can your payroll system support the distribution
How long do employees
have to commit to               of funds to many, or only a few community
donate for?                     organisations?
How can I promote
our programme?
Examples of business         • would your organisation support the
communications                  engagement of an advisory organisation?
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    What does it cost to establish a workplace giving programme?
What is workplace giving?
                            The cost of establishing a workplace giving programme usually depends on the size
What are the benefits?
                            of your business, and the nature of the giving programme you want to establish, however
What is the Prime
Minister's Community        generally it costs very little to establish workplace giving.
Business Partnership?
How do I get started?
                            Administratively, once a programme is established it also isn’t expensive to maintain,
Establishing a programme
in-house                    as it becomes a normal payroll function.
Engaging an advisory
organisation
                            The non-administrative costs (such as the promotion of the programme to your staff)
What does it cost to
establish a programme?      can often be managed within an existing area of your organisation already dealing
Developing a shortlist of   with internal communications.
community organisations
How can I check
DGR status?                 The main cost in establishing a workplace giving programme is the staff time required
How long do employees       to consult with employees and manage the programme. Other costs may include fees
have to commit to           from an advisory organisation if the programme is not in-house (some advisory organisations
donate for?
                            take a percent of the amounts donated, while others charge an administration fee).
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    Developing a shortlist of community organisations
What is workplace giving?
                            1. The first option
What are the benefits?
                            There are three main approaches for deciding on community organisations to benefit from your
What is the Prime
Minister's Community        business' workplace giving programme. The first option is to allow staff to choose which community
Business Partnership?       organisation/s they want to support. Staff often prefer this option (as they are able to support which
How do I get started?       ever organisation/s they want to), however it can sometimes involve more work for your payroll staff
Establishing a programme    (depending on what type of payroll system you have).
in-house
Engaging an advisory        The only limitation is that to receive the tax deduction employees must ensure the organisation/s
organisation
                            they wish to donate to has tax deductability status ie. DGR status deductible gift recipient.
What does it cost to
establish a programme?
Developing a shortlist of   2. The second option
community organisations     The second option involves developing a short list or panel of selected community organisations for
How can I check             your business to support through workplace giving. The most important step involved in shortlisting
DGR status?
                            organisations is to find out which organisations your staff care about.
How long do employees
have to commit to
donate for?                 People may not join a workplace giving programme if they cannot donate to the causes they are
How can I promote           interested in, but often employees will not know about community organisations that address these
our programme?
                            causes. It is recommended that you take the time to survey employees to find out about the causes
Examples of business        they would like to donate, and the community organisations that they are interested in.
communications
What is employer
matching?                   A sample survey template has been included on this CD for those establishing a new programme.
Where can I go for          A second survey has been included for those with an existing programme to check back with your staff
more help?                  to see if they are happy with the organisations you are already supporting.
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Contents                    Developing a shortlist of community organisations Continued
What is workplace giving?
                            Click here to access the survey template for a new programme.
What are the benefits?
What is the Prime           Click here to access the survey template for an existing programme.
Minister's Community
Business Partnership?
How do I get started?       After the surveys have been completed an analysis of the responses should indicate which type
Establishing a programme    of areas, or causes would be good to focus on for the shortlist. The next step is to find out specific
in-house                    organisations for consideration. The Prime Minister's Community Business Partnership website
Engaging an advisory        has a link to a database of not-for-profit organisations with deductible gift recipient status that
organisation
What does it cost to        is searchable by cause. Please note it is not a complete database of all organisations with DGR
establish a programme?      status, but might be a good place to start.
Developing a shortlist of
community organisations
                            3. The third option
How can I check
DGR status?                 The third option is to offer a combination of the above,
How long do employees       by providing a panel of community organisations for your staff
have to commit to           to choose from, as well as allowing those who wish to donate
donate for?
How can I promote           to a different organisation the option to list it at the end of the
our programme?              pledge form. Again it is strongly recommended that the panel
Examples of business        of community organisations to be developed in consultation
communications
                            with your staff through a survey, and that you check back with
What is employer
matching?                   your staff after the initial survey to see if they are happy with
Where can I go for          the suggested organisations.
more help?
Workplace giving
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Contents                    How can I check Deductible Gift Recipient (DGR) status?
What is workplace giving?
                            What is Deductible Gift Recipient status?
What are the benefits?
What is the Prime           A Deductible Gift Recipient (DGR) is a charity or other organisation that is approved by the
Minister's Community        Australian Taxation Office as entitled to receive tax deductible donations. Not all charities are
Business Partnership?
                            DGRs and a great variety of organisations, for example libraries, universities, etc, can be DGRs.
How do I get started?
Establishing a programme
in-house                    Once you know the name or Australian Business Number (ABN) of an organisation you are
Engaging an advisory        considering donating to, the DGR status can be checked on the Australian Business Register (ABR)
organisation
                            website, or by ringing 1300 130 248.
What does it cost to
establish a programme?
Developing a shortlist of   It is the employer's responsibility
community organisations
                            for ensuring that participating
How can I check
DGR status?                 community organisations have
How long do employees       ongoing DGR status. Organisations
have to commit to           that are listed on a database
donate for?
How can I promote
                            assessable through
our programme?              www.partnerships.gov.au
Examples of business        database also have DGR status—
communications
                            please note this database is not
What is employer
matching?                   a full list of all organisations with
Where can I go for          DGR status.
more help?
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Contents                    How long do employees have to commit to donate for?
What is workplace giving?
                            The concept of workplace giving is that it is both a private and flexible way of donating.
What are the benefits?
                            Employees need to know that the programme is voluntary and that they are able to change
What is the Prime
Minister's Community        their donation to suit their circumstances.
Business Partnership?
How do I get started?
                            However workplace giving usually caters for people who wish to make longer-term commitments
Establishing a programme
in-house                    to organisations rather than one-off donations, and a workplace giving programme may not be
Engaging an advisory        manageable if each employee wishes to alter the amounts they are donating each pay period.
organisation
What does it cost to
establish a programme?      Most organisations suggest
Developing a shortlist of   employees commit to
community organisations     a minimum of 2 to 4 pay
How can I check             cycles for an individual
DGR status?
How long do employees       donation. Annual donations
have to commit to           need to total $2 or over
donate for?
                            to be tax deductible.
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
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Contents                    How can I promote our programme?
What is workplace giving?
                            Workplace giving promotion should be planned out to gain the maximum exposure, and hopefully
What are the benefits?
                            the maximum number of employees who wish to participate in your programme. Communications
What is the Prime           may need to be tailored to cater for different business locations, senior management, call centres,
Minister's Community
Business Partnership?       retail sites etc.
How do I get started?       Communication tools you may wish to use include:
Establishing a programme
in-house
                            • intranet advertising;
                            • staff newsletters;
Engaging an advisory
organisation
                            • staff meetings where senior management have the opportunity to deliver the message
                              and endorse the programme;
What does it cost to
establish a programme?
                            • staffroom notice boards;
                            • emails to staff;
Developing a shortlist of
community organisations
                            • establishing team champions, informing them and asking them to take the messages
                              back to their team;
How can I check
DGR status?
                            • flyers on desks/chairs at strategic times of the year (tax time, coinciding with another
                              business event, launch);
How long do employees
have to commit to
                            • screen savers, or login pop-up messages;
donate for?                 • payroll slips;
How can I promote
                            • information packs for new employees;
our programme?              • information sessions; and
Examples of business
                            • presentations by the community groups supported in the programme.
communications              As well as asking employees to sign on to workplace giving, communication also needs
What is employer            to keep people enthused.
matching?
Where can I go for          Community organisations can often help in this regard by providing feedback about what they
more help?
                            have achieved with the donations, newsletters, update emails or presentations to staff.
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Contents                    How can I promote our programme? Continued
What is workplace giving?
                            As a manager of a workplace giving programme it is important to find ways to provide feedback
What are the benefits?      and information to staff such as:
What is the Prime
Minister's Community         • the number of people who have joined the programme;
Business Partnership?        • the amount of money raised through workplace giving;
How do I get started?        • which community organisations have been supported; and
Establishing a programme     • the community outcomes that have been achieved, (as specific as possible eg. hospital
in-house                        equipment purchased, youth camps funded, school books paid for,number of trees planted etc).
Engaging an advisory        Most important of all is to ensure people receive a thank you for their donation. Some community
organisation                organisations are able to send newsletters and information directly to your staff member (if your
What does it cost to        staff members are happy to be identified to the organisation). Other times the programme manager
establish a programme?      may be able to forward feedback to donors through newsletters and emails to thank them for their
Developing a shortlist of   donation. It is important to ask staff if they are happy for their details to be passed on to the
community organisations     community organisations they support. Often they would prefer not to receive direct communication
How can I check             as this can include requests for additional funding and is produced at a cost to the community group.
DGR status?
How long do employees       Other communication considerations should include timing and frequency. It is important that
have to commit to
donate for?                 staff are aware of the workplace giving programme and are encouraged to consider whether this
                            is something they wish to participate in. However workplace giving is a voluntary programme
How can I promote
our programme?              and while it is an effective way to give, people shouldn’t feel pressured to join.
Examples of business        It may also be beneficial to consider promoting workplace giving with other events such as:
communications
                              • employee volunteering events;
What is employer
matching?                     • information fairs;
Where can I go for
                              • business anniversaries;
more help?                    • links to voluntary or other community business programmes; or
Workplace giving
                              • new employee information.
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                                                                     WORKPLAC E GIVING
                                                                     YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    How can I promote our programme? Continued
What is workplace giving?
                            Keep monitoring your promotions to make sure that they are reaching their intended audience,
What are the benefits?
                            and don’t be too passive about promoting the programme—for example if you put information
What is the Prime
Minister's Community        on the intranet, staff need to know that they can find it there.
Business Partnership?
How do I get started?
                            Also keep in mind that the main motivation to participate in workplace giving is the end
Establishing a programme
in-house                    results for the community organisation and the community. Think about ways to promote
Engaging an advisory        the community organisations and their work, rather than just the giving programme itself.
organisation
What does it cost to
establish a programme?
Developing a shortlist of
community organisations
How can I check
DGR status?
How long do employees
have to commit to
donate for?
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
templates                   << Back
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                                                    WORKPLAC E GIVING
                                                    YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    Examples of business communications
What is workplace giving?
                                                        Zurich (with assistance from United Way
What are the benefits?
                                                        Community Funds of Australia) has developed
What is the Prime
Minister's Community                                    a simple flyer which includes their pledge form
Business Partnership?
                                                        and provides their employees with information
How do I get started?
                                                        on their workplace giving programme,
Establishing a programme
in-house                                                'Community Connections'.
Engaging an advisory
organisation
What does it cost to
establish a programme?
Developing a shortlist of
community organisations
                                                                         Mallesons Stephen Jaques
How can I check
DGR status?                                                              (with assistance from Australian
How long do employees                                                    Charities Fund), promote their
have to commit to
donate for?                                                              workplace giving programme
How can I promote                                                        to their employees in a number
our programme?                                                           of ways, including asking their
Examples of business                                                     staff to consider donating
communications
What is employer                                                         the equivalent of a cup of
matching?                                                                coffee a week to a community
Where can I go for                                                       organisation through
more help?
Workplace giving
                                                                         workplace giving.
templates                   Next >>
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                                                                    WORKPLAC E GIVING
                                                                    YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    Examples of business communications Continued
What is workplace giving?
What are the benefits?
What is the Prime
Minister's Community
Business Partnership?
How do I get started?
Establishing a programme
in-house
Engaging an advisory
organisation
What does it cost to
establish a programme?
Developing a shortlist of
community organisations
How can I check
DGR status?
How long do employees
have to commit to
donate for?
How can I promote
our programme?
Examples of business
communications
What is employer            Ernst & Young (with assistance from CAF Australia) provide practical examples of the
matching?                   difference their employees can make through workplace giving, including having their
Where can I go for
more help?                  donation matched dollar for dollar.
Workplace giving
templates                   << Back
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                                                                     WORKPLAC E GIVING
                                                                      YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    What is employer matching?
What is workplace giving?
                            Some employers choose to support workplace giving in their organisation by offering
What are the benefits?
                            to match employee donations.
What is the Prime
Minister's Community
Business Partnership?
                            This type of support often increases the take-up of workplace giving as there is an added
How do I get started?
                            incentive for employees to donate. Staff realise that by donating one dollar, the organisation
Establishing a programme
in-house                    receives two—effectively doubling the amount of ‘good’ that can be done in the community.
Engaging an advisory
organisation
                            Employers should carefully consider the concept
What does it cost to
establish a programme?      of matching donations. It may be more appropriate
Developing a shortlist of   for an employer to make a one-off donation to
community organisations     a community group, or to limit the amount
How can I check             available for matched giving.
DGR status?
How long do employees
have to commit to           It is also something that may need to be discussed
donate for?
                            with the company board or shareholders.
How can I promote
our programme?
Examples of business
communications
What is employer
matching?
Where can I go for
more help?
Workplace giving
templates

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                                                                    WORKPLAC E GIVING
                                                                    YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    Where can I go for more help?
What is workplace giving?
                            The Australian Government Department of Family and Community Services has funded
What are the benefits?
                            a Workplace Giving Support Programme to accompany this kit and make the process
What is the Prime
Minister's Community        of developing a workplace giving programme even easier. The support programme has been
Business Partnership?
                            developed as a collaboration between the Prime Minister’s Community Business Partnership,
How do I get started?
                            the Australian Charities Fund (ACF), Charities Aid Foundation (CAF), and
Establishing a programme
in-house                    United Way Community Funds of Australia. The support program provides access to free
Engaging an advisory        resources such as workshops, fact sheets, website resources, and an email advisory service.
organisation
What does it cost to
establish a programme?      Website
Developing a shortlist of   The Prime Minister’s Community Business Partnership website has workplace giving fact sheets,
community organisations     workshop details, registration forms and other useful information. Visit www.partnerships.gov.au
How can I check
DGR status?
How long do employees       Workshops
have to commit to           Free workplace giving workshops are being provided in a number of locations around Australia
donate for?
                            during 2005–06. To find out more about the workshop schedule and programme please
How can I promote
our programme?              visit www.partnerships.gov.au
Examples of business
communications
                            Email Support
What is employer
matching?                   If you have a specific question on implementing or relaunching a programme, the business case,
Where can I go for          where to get started, choosing community organisations or any other workplace giving issues, you
more help?
                            can email the free workplace giving advisory service at enquiry@workplacegivingaustralia.org.au
Workplace giving
templates

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                                                                     WORKPLAC E GIVING
                                                                     YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    Workplace giving templates
What is workplace giving?
                            Employee Flyer
What are the benefits?      An employee flyer has been developed for you to communicate important information
What is the Prime           about workplace giving to your staff. The flyer is in a template form so that you can add
Minister's Community
Business Partnership?       your business logo and specific information on who they should contact in your organisation
How do I get started?       for more information.
Establishing a programme
in-house                     Employee flyer template
Engaging an advisory
organisation
What does it cost to        Pledge Forms
establish a programme?      Two pledge form templates have been included on this CD ROM. The first is for programmes
Developing a shortlist of   that offer staff an open choice for which organisation they want to support.
community organisations
How can I check              Open choice pledge form
DGR status?
How long do employees
have to commit to
donate for?                 The second is for programmes that have a panel of community organisations pre selected
How can I promote           for staff to support (see staff surveys for choosing the organisations).
our programme?
                             Pledge form with a panel of organisations
Examples of business
communications
What is employer            Your business may want to customise the above templates to offer a combination
matching?
                            of a panel and open choice.
Where can I go for
more help?
Workplace giving
templates                   Next >>
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                                                                      WORKPLAC E GIVING
                                                                      YOUR BUSINESS CAN MAKE A DIFFERENCE TO YOUR COMMUNITY


Contents                    Workplace giving templates Continued
What is workplace giving?
What are the benefits?
                            Templates for setting up a new programme
                            If you are developing a new workplace giving programme you may wish to use these templates.
What is the Prime
Minister's Community        They are able to be modified and changed to suit your needs.
Business Partnership?
How do I get started?       Staff survey template for a new programme
Establishing a programme
in-house
                            Draft article template for a new programme
Engaging an advisory
organisation
What does it cost to        Draft staff email template for a new programme
establish a programme?
Developing a shortlist of
community organisations     Templates for reinvigorating an existing programme
How can I check             These templates have been developed for those organisations who may already have
DGR status?
                            a workplace giving programme in place, but would like to work to raise awareness, increase
How long do employees
have to commit to           participation, or check that the programme supports the organisations your staff care about.
donate for?
How can I promote            Staff survey template for an existing programme
our programme?
Examples of business         Draft article template for an existing programme
communications
What is employer
matching?                    Draft staff email template for an existing programme
Where can I go for
more help?
Workplace giving
templates                   << Back
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