VIEWS: 6 PAGES: 4 POSTED ON: 8/24/2011
The Chatter Somerset Hills III Homeowners’ Association July 2008 Working together to protect our property investment and provide a safe and pleasant environment for all President’s Message to our neighborhood. We are making Summer is here and nearly gone. progress. Volunteer involvement is By the time you read this we should up. Interest and support have been SEE President’s have all the financing completed and higher than any other time in my ten the street project contract finalized. years in the neighborhood. Thanks Message and Look The bids came in slower than to all of you for your input and the for a Mailing to anticipated, but we will still get the volunteer time you give to the project done by the end of summer. association! We are only as good as arrive soon about the level of volunteerism. We will be notifying you soon as to the exact schedule for work Have a great day! STREET (pending weather that cooperates). You can anticipate two separate 24- Ross Adelmann, President CLOSURES AND hour periods where the road to your home will be closed. You will be REPAIRS ! notified of the closure in advance. Annual Meeting At the February Annual No cars, trailers or other equipment Meeting, a special assessment of can be left on the roads for those Inside this Issue: $140 was approved for street repair. scheduled closure days. The only President’s Message 1 The proposed dues increase for access allowed will be by emergency Annual Meeting 1 current and long-term street repair vehicles. Special Meeting 1 was defeated. Heather Oie joined Our plan is to alternate closed New Website + Email 1 the Board. streets so that residents can park Contractor Protocol 2 their cars either on Timberline or Architectural Committee 2 Warren or on a neighboring street in Special Meeting Fire Safety 2 A Special Meeting was held on Amercement Policy 3 our neighborhood. We realize this June 5. An annual dues increase to Forest Plan 3 will overwhelm the normal parking $250 was approved effective 2009. Common Area 3 places on those streets for those days—just park as discreetly as you Invasives - English Ivy 4 can so emergency vehicles can still New Somerset Website & Board + Architectural get into the neighborhoods if Committee 4 Email Dead Animal Removal 4 necessary. Check out our new website: In preparation for street repair www.somersethills3.org where you Attachments: and resurfacing, please remove any can find current Board and Archi- Forest Plan Revised Page 3 rocks or other items that have tectural Committee information; Financials - Balance Sheet + worked their way from your property Covenants, Conditions & Restrictions Profit & Loss onto the pavement. Also trim shrubs (CC&R’s), Bylaws; policies; maps; and overhanging trees that could get and other information, and a link to our new email address: Cleanup Day in the way of equipment. Cancelled due to street repair. firstname.lastname@example.org. It has been our privilege to serve you. We look forward to the positive Many thanks to Dave for the Picnic change this street repair will bring design and upkeep of the web site. TBA Contractor Protocol The Board has contracted for tree removal work and other services on Common Area which is Fire Safety owned and controlled by the Association as a Residences in Somerset Hills III are surrounded by corporate entity. This work is for the benefit and combustible vegetation. Susceptibility to forest fire safety of all Association members, and is well is greatest during the summer and early fall months, within the Board’s fiduciary discretion to HOA necessitating concerns over fire prevention and what members to contract. to do if fire occurs. The Eugene Fire Department Contractors have been lawfully contracted recommends the following: for tree, road, and other work by the Board in the name and for the benefit of the Association. Those Fire prevention and implementing "survivable contractors are insured and they answer to the space" around a house: Board, not to individual Association members, since the Association can only act lawfully through the 1. Replace combustible building materials wherever Board, not through individual members without possible (i.e., cedar shake roofing) with metal, tile Board authority. or composition. Provide chimney caps with smoke arrestors. Certain homeowners have interfered with work-in-progress or have contacted contractors 2. Cut tree limbs 15 feet away from roof and directly rather than channeling questions or chimney. Clear roof and gutters of all debris and concerns through the Board. Specifically, the tree recyle or use that debris for compost. contractors retained have been interfered with, and the contractor and the Association were 3. Keep stacks of firewood and propane tanks 30 to threatened with unfounded legal action by certain 100 feet from house. Park vehicles, boats, trailers owners and Association members. and campers inside garage. Legal counsel has provided advice on this matter to the Board, and the Board is acting in 4. Maintain landscaping by mowing or raking and providing this information to Association members frequently watering weeds, grass and shrubs. Trim based on that advice. trees so that lower limbs are 15 feet above the ground. Interference or direct contact in any way with contractors costs the Association money. 5. Replace flammable vegetation, trees and brush Interference with them may also create legal with fire-resistent counterparts. liability of the interfering member to the contractor itself, as well as to the Association, all In case of fire: of which is unnecessary and costly to the Association as a whole. Therefore, any objections 1. Be sure easy-to-read road signs and address to or questions about contractor activities should numbers are visible from road to allow firefighters to be directed to the Board, and not to individual locate house. contractors. 2. Know and practice escape plan for house and area. Architectural Committee There are two primary evacuation routes out of Somerset Hills III ... east on Timberline Drive to A couple of reminders: Winter Creek to Hawkins to 18th Avenue, and west on Timberline to Warren to Bailey Hill Road. According to the Somerset Hills III CC&R’s, no lot shall be used or maintained as a parking 3. Organize necessary items to take with you if an place ... for automobiles (vehicles, motorbikes, evacuation is required ... medications, documents, RVs, trailers, etc.) not in regular family use and not money, food and water. in good operating condition. Street parking is allowed for 72 hours only in the paved (asphalt) 4. Close all windows and doors in house, arrange parking areas only. garden hoses so they can reach any area of house and Trash, garbage or other waste must be kept pack car for quick departure if fire occurs and an in sanitary containers emptied regularly and all evacuation is deemed necessary containers (trash, recycling, and yard debris) shall be kept clean and out of view from the street. Amercement Policy Amercement Policy Occasionally, problems arise that conflict Purpose: with our basic governing documents, the Bylaws, It benefits all of us to establish rules and CC&R’s, or published detailed policies, such as the regulations to promote the common good and Parking Policy. To correct or resolve an issue often enjoyment of each homeowner's investment, to takes considerable time on the part of Board or protect property values, and to maintain a pleasant Architectural Committee members. Fortunately, living environment. most problems are corrected as soon as they’re Rules and regulations are binding on all pointed out. In other cases, no matter how much homeowners, their tenants, visitors, and workers. effort is expended, some issues are continually Individual owners are ultimately responsible for the ignored. conduct and actions of their family, friends, tenants, The Amercement Policy establishes and guests and will be held liable for any damage reasonable guidelines for the Board and done by them. Rules and regulations by no means Architectural Committee to follow to resolve those delete or change the intent of the CC&Rs or Bylaws occasional problems that arise, such as inoperable that take precedence should there be any conflict. junk cars or property with knee-high weeds or a deteriorating structure. Procedure: The Board will not impose a fine or infringe The Amercement Policy follows and will be upon any other rights of a Member or any other available on the website: www.somersethills3.org. occupant for violations of Rules and Regulations of the Association unless and until the following procedure is followed: Forest Plan When a violation comes to the attention of the The approved Forest Plan is available with Board, a letter will be sent to the owner to identify Attachments on our website. Please add attached, the problem and to invite the person to respond in revised page 3 to your previously mailed copy. writing to the complaint or to appear at the next To keep costs down, Attachments A-E (Trees, regular Board meeting, or both. Native Shrubs, Herbaceous Plants, Invasives, and At its next regular Board meeting, the Board Additional Resources) will not be mailed, but if you will conduct a hearing to determine if the complaint are unable to access the website and want printed is valid. At the hearing, the Board will make a copies, please advise. finding in the case and render a decision. The findings and decision of the Board will appear in the Funds are not budgeted specifically for Board's Executive Session Minutes. planting; however, some donated trees will be The Board of Directors may, at its discretion, planted this fall. If you would enjoy leaving a tree elect to impose fines of $25.00 per violation on the legacy for your children or others and would like to owner of the unit where the violator(s) reside, help plant and/or care for newly planted trees (or and/or restrict the common area privileges of the donate a tree), please contact the Board. owner and tenant of that unit. Additional fines may Keep in mind that The Forest Plan is a Board be added every 30 days if the violation is not Management Plan for our Common Area “forest.” corrected. If the violation remains unresolved after It will be adjusted as needed and reviewed and a minimum of 90 days, the Board retains its right to revised on a regular basis. It is hoped that have the problem corrected and bill the homeowner homeowners will refer to the Plan and Attachments for any related expense. and adopt the environmentally sensitive guidelines for their individual lots. Common Area Maintenance Help Wanted! 1. Tree Planters in the fall. Weed Control 2. Homeowners with chainsaw willing to help Weed cutting should be completed in the during emergency storm clearance. Common Area by August 1. If any areas have been missed, please contact the Board. Invasives - English Ivy Current Board Ross Adelmann, President 342-6072 Don Anhorn 686-4404 Susan Fairbanks 913-0955 Jeff Hammond 684-4983 Heather Oie 683-2253 Barbara Smith-Gillespie, Secretary, Treasurer 345-5995 Nancy Sorensen, Vice President 302-5938 Architectural Committee Bob Rodman, Chair 484-2699 Don Lubonski 343-9753 Mark Lustica 344-8161 John Suess 683-2253 For association-related (not 9-1-1) emergencies, please contact any board member. For Trees and Common Area Maintenance contact Nancy at 302-5938. Website: www.somersethills3.org Email: email@example.com Dead Animal Removal Deer severely injured, to be put down: English ivy –– that great year-round green Call Police 682-5111 ext. 1 (message says, “to report a groundcover that’s easy to grow, quicly spreads, and crime…”) survives deer nibbles. Unfortunately, the mature form climbs trees shading out sunlight and can cause tree Deer recently dead of injuries on public property failure. On buildings, it contributes to rot and and you witness time of death: deterioration. It destroys native habitat. And in Police 682-5111+1 (Police will contact Eugene Mission Oregon, it is considered a noxious weed. and if Mission can use the meat, they will pick up. We If you have English Ivy (Hedera helix), restrict it cannot contact Mission directly.) from climbing and prevent seeds from spreading by You must call within 15 minutes, someone must carefully cutting and removing ivy from trees 4-5 up witness TOD, and animal must be on public property the trunk. What’s left above will die. Then remove (“ify” about private). any ground ivy, roots included, 6 feet from the base of the tree or shrub. Deer dead (cats, dogs) on public streets or within Consider thoroughly removing one section of “sidewalk/street” area: ground ivy each year. Start at the base, removing all City Public Works 682-4800 (M-F 7:30-5) roots and any pieces. Damp soil makes removal easier; a maddox is a most useful ivy removal tool. Deer dead on private property/association property: Let the ivy dry and die at least a week before Take to Short Mountain (Goshen, off I-5): 726-3047 M- putting in yard waste. For small amounts, put in a Sat 8-5. Fee is $7 up to 300 lbs. (no paperwork, no black plastic bag and leave in sun. bagging required) Limit: one/day. If less than 80 Replant with native ferns, groundcovers, or low- pounds, can be taken to Glenwood Lane County Solid growing shrubs, which provide food, shelter, and Waste Management Station 682-6900) nesting for native birds and other critters. If you need help selecting native plants, please * * * * * * * * * * * * * * * consult the Forest Plan Attachments or contact the NOTE: Dusty Lewis at 607-4579 is available for Board, Attn: Forest Plan. removal at cost of $100.
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