Docstoc

Presentation1

Document Sample
Presentation1 Powered By Docstoc
					           State Update
            2010-2011




         Lorraine Husum Allen
Director, Homeless Education Program,
   Florida Department of Education
                (FDOE)
               State Update
• Overview of FDOE Technical Assistance and
  Training – 2010-2011
• Homeless Education Data Collection and Quality
  Assurance Process
• 2011-2012 Monitoring Process
• Data Collection
• Federal Consolidated State Performance Report
  (CSPR)
• Title I, Part A Application – Homeless Set-aside
• Title X ARRA, Haitian Earthquake, and
  Competitive Grant Report and Application
  Deadlines
• Title X Competitive Subgrant Application       2
“Have to’s” as a State Coordinator
  ◦ Technical Assistance and Training
  ◦ Data Collection
  ◦ Monitoring
  ◦ Subgrants
  ◦ Coordination and Collaboration



                                        3
  FDOE Technical Assistance/Training
             2010-2011
• Statewide Technical Assistance
   – Southeast Institute on Homelessness and Supportive Housing – Two-
     day Homeless Education Track (6 sessions) – October 25-26, 2011
   – FDOE Technical Assistance Meeting – Homeless Education Session -
     (May 10-11, 2011)
      •   Partial Scholarship to Non-subgrant Districts for both
   – National Center for Homeless Education Monthly Webinars
• Conference Calls
   – Bi-monthly Homeless Liaisons’ Conference Calls (August – March)
      •   Special Topics: Healthy Kids Program, Virtual Schools, VPK, and Food and
          Nutrition
   – Conference Calls for Title X Subgrantees
      •   May 12, 2011, 2:45 p.m. – 3:45 p.m. (EST)
• E-mails and Telephone Technical Assistance (Ongoing)
                                                                                     4
 FDOE Technical Assistance/Training
            2010-2011
• Regional Meetings
  – 4 Regional Meetings (March-May 2011)
  – 10 One-on-One Technical Assistance Meeting (March,-June 2011)
• Other Presentations/Calls – McKinney-Vento Overview
  – Florida Healthy Kids’ Conference Call (October 2010)
  – Migrant Education Program Meeting (October 2010)
  – State Food and Nutrition Program Meeting (February 2011)
  – Early Steps Directors’ Conference Call (June 2011)
  – Pre-service Education College Classes – Teaching Diverse
    Populations (September 2010, February 2011, and June 2011) and
    Classroom Management (March 2011)
• Panelist – National Center for Homeless Education
  – State Coordinators’ Meeting – 3 Panels (February 2011)
                                                                    5
  – One Day in the Life of State Coordinator Webinar (April 2011)
 FDOE Technical Assistance/Training
      Upcoming in 2011-2012
• Statewide Technical Assistance
  – Southeast Institute on Homelessness and Supportive Housing – Two-
    day Homeless Education Track
     •   October 26-28, 2011 (Clearwater Beach, FL)

• Conference Calls
  – Bimonthly Homeless Liaisons’ Conference Calls
     •   August 18, 2011
     •   September 2011 – May 2012 (2nd Thursday, Odd Months, 2:00 p.m. – 3:30 p.m.)

• Regional Meetings
  – 5 Regional Meetings (TBD)
  – One-on-One Technical Assistance Meeting (TBD)
• FDOE Special Topics Webinars/Webcasts
• National Center for Homeless Education Monthly
                                                                                   6
  Webinars
 Homeless Education

Data Reporting and Elements




                              7
      Data for Homeless Students
• Homeless data are used for:
  – Determining program needs
  – Measuring program progress
  – Monitoring evidence
  – Reporting required homeless data in USDE
    Reports
  – Providing internal and external data for
    homeless data as requested
• USDE requires homeless data from ALL
  districts that enroll homeless students in
  Florida’s public schools, not just districts with
  homeless subgrants                                8
Reporting Counts of
Homeless Students



         9
             Florida
      Department of Education


Bureau of Federal Educational Programs
              Survey 5

     Data Quality Control Process

                                     10
  2009-2010 SURVEY 5



         Due Date:
       August 5, 2011

     State Processing:
August 1 - September 2, 2011

Final Update/Amendment Date:
       February 29, 2012

                               11
      2009-2010 Homeless Education
      Data Quality Assurance Process
– Bureau of Federal Educational Programs
  Survey 5 Data Quality Control Procedures
– Resulted in Improved Data Collection
– (August 2010 – October 2010)
  • First to Last Data Run
     – 58% increase in the number of homeless
       students reported to the FDOE
     – 31 % percent increase in the number of
       school districts reporting their number
       of homeless students
                       12
          How many
       Florida students
       were identified
         as homeless
        in our schools
            during
         2009-2010?

                                                 As many as
                                                   49,117
                                              Florida students
                                              were identified
                                                as homeless
                                               in our schools
                                        13
Source: 2009-2010 FINAL SURVEY 5 HOMELESS COUNTS AS OF 10-06-10
              2009-2010 Florida DOE Data
 Source: 2009-2010 FINAL SURVEY 5 HOMELESS COUNTS AS OF 10-06-10


• 49,117 homeless students were identified in
  Florida public schools.
  (19% increase from 2008-2009)
• 6,330 (13%) of those identified were
  ―Unaccompanied Youth.‖
• 36,633 (75%) were reported as sharing the
  housing of other persons due to loss of housing,
  economic hardship or a similar reason; doubled-up.
  (33% increase from 2008-2009)
• 959 were reported as ―awaiting foster care
  placement‖ the first year of collecting data for
  this element (2009-2010)
                            reported at least one
• All (67) school districts14
  homeless student in their schools.
           2009-2010

  Over 3,000 children displaced by
 the Haitian earthquake enrolled in
Florida schools in 2009-10, mostly in
 Broward, Collier, Lee, Miami-Dade,
      Palm Beach, and St. Lucie



                 15
    FDOE Homeless Data Elements
• Homeless Students by Nighttime Residence
• Unaccompanied Homeless Youth
• Hurricane/Earthquake Affected Student
• Causes of Homelessness
   – Disaster Related
   – Other
• Federal/State Project, Area and Model
   – School districts are required to set aside a
     portion of Title I, Part A funds for services
     to neglected and homeless students.
                        16
17
18
     Florida

Homeless Education
   Trend Data

    2005-2006
     through
    2009-2010
        19
20
21
2010-2011 Automated Student Info System

 Element Name: Homeless Student, PK-12

              No Change



                   22
23
2010-2011 Automated Student Info System

        Element Name: Homeless
          Unaccompanied Youth

              No Change


                   24
25
2010-2011 Automated Student Info System

 Element Name: Causes of Homelessness




                   26
27
2010-2011 Automated Student Info System

 Element Name: Causes of Homelessness




                   28
29
             2010-2011
• Expecting higher numbers




                   30
                                                                                                                         SCHOOL Data Entry:
                                                                                                                         Date: ____________
                                                                                                                         Code: R____ U _____
                                                                                                                         Initials: ___________

                                      Student Residency Information
This survey is intended to address the requirements of the No Child Left Behind Act: Title X/ Part C, and Title I/Part C. The answers to questions
below will assist us in determining if your student may qualify for additional educational support services. PLEASE PRINT VERY CLEARLY,
COMPLETE ONE PER FAMILY, and return the survey to your student’s teacher. ¿Habla Ud. Español? Por favor doble este papel al otro
lado para llenar este estudio.

How many other children/youth are in your household (even if not enrolled in school)? ____________
Names of Students Enrolled in School (PK – grade 12) or Adult School (If needed, use an additional sheet of paper.)
          __________________            ___      ___________________           __/__/____         ____      ____________________
          First Name                    MI        Last Name                     Birth date        Grade           School
          __________________            ___      ___________________           __/__/____         ____      ____________________
           First Name                   MI        Last Name                     Birth date        Grade           School
          __________________            ___      ___________________           __/__/____         ____      ____________________
           First Name                   MI        Last Name                     Birth date        Grade           School
Parent or Guardian Name (Print): _______________________________________________________________________________
Street Address (Location of House): _____________________________________________________________________________
Mailing Address: ____________________________________________________________________________________________
                Street                                City                     State                     Zip
Telephone: ________________________ Cell phone: ________________________ Work phone: ___________________________
Length of time at this address: __________ Former Address: _________________________________________________________
Parent or Guardian Signature: ________________________________________________________________________________
Place an “X” in the appropriate box to answer “Yes” or “No.”
QUESTION                                                                                                YES NO CODE
1. My family lives in an emergency or transitional shelter or FEMA trailer.                                               A
2. My family is sharing the housing of other persons due to loss of housing, economic hardship or a                       B
     similar reason; doubled-up.
3. My family is living in a car, park, temporary trailer park or campground due to lack of alternative                    D
     adequate accommodations, public space, abandoned building, substandard housing, bus or train
     station, public or private place not designed for or ordinarily used as a regular sleeping
     accommodation for human beings or similar settings.
4. My family lives in a hotel or motel.                                                                                   E
5. A child/youth in my home is waiting for foster care placement.                                                         F
6. A child/youth in my home is an unaccompanied youth (youth not in the physical custody of a                          Y or N
      parent or guardian).
If you answered “Yes” to some or all of the questions below, an education representative may contact you to find out whether
your child is eligible for additional educational services.
                                                                                                        YES NO
1. Have you moved to a new town to find work within the last 3 years?
2. Did you find work in agriculture or fishing (e.g., field work, canneries, lumbering, dairy work)?
3. Is work in agriculture or fishing a major source of income for your family?

*If you marked “Yes” to any questions above, please indicate the cause by placing an “X” in the appropriate box.
   Mortgage Foreclosure (M)                     Natural Disaster-Flooding (F)          Natural Disaster-Hurricane (H)
   Natural Disaster-Tropical Storm (S)          Natural Disaster-Tornado (T)           Natural Disaster-Wildfire or Fire (W)
   Man-made Disaster (Major) (D)                Natural Disaster-Earthquake (E)
   Other – i.e., lack of affordable housing, long-term poverty, unemployment or underemployment, lack of affordable                                  31
   health care, mental illness, domestic violence, forced eviction, etc. (O)
                                                                                                                              Ingreso de datos de la
                                                                                                                              ESCUELA:
                                                                                                                              Fecha: ____________
                                                                                                                              Código: R____ U _____
                                                                                                                              Iniciales: ___________
                                    Información de Residencia del Alumno
Esta encuesta tiene la intención de atender los requerimientos de la ley “Ningún Niño Se Quedará Rezagado”: Título X/ Parte C, y Título I/Parte C. Las
respuestas a las preguntas que se presentan a continuación nos ayudarán a determinar si su hijo puede calificar para servicios adicionales de apoyo a la
educación. POR FAVOR ESCRIBA CLARAMENTE EN LETRA DE MOLDE, LLENE UN FORMULARIO POR FAMILIA, y entregue la encuesta
al maestro de su hijo.

¿Cuántos niños/jóvenes más hay en su casa (aunque no estén inscritos en la escuela)? ____________
Nombres de los Alumnos Inscritos en (PK – 12° grado) o Escuela para Adultos (Si es necesario, use una hoja de papel adicional.)
__________________            ___       ___________________           __/__/____        ____         _______________________________
        Nombre                 MI         Apellido                      Fecha nacimiento              Grado         Escuel
__________________            ___       ___________________           __/__/____        ____         _______________________________
         Nombre                MI         Apellido                      Fecha nacimiento              Grado         Escuela
__________________            ___       ___________________           __/__/____        ____         _______________________________
         Nombre                MI         Apellido                      Fecha nacimiento              Grado         Escuela
Nombre del Padre o Tutor (letra de molde): _______________________________________________________________________
Calle (Ubicación de la casa): __________________________________________________________________________________
Dirección Postal: ___________________________________________________________________________________________
                  Calle                                    Ciudad                      Estado              Zip
Teléfono: ________________________ Tel. celular: ________________________ Tel. trabajo: ____________________________
Tiempo viviendo en esta dirección: __________               Dirección anterior: _____________________________________________
Firma del padre o tutor: _____________________________________________________________________________________
Ponga una “X” en la columna que corresponda para contestar “Sí” o “No.”
PREGUNTA                                                                                                      SI    NO CÓDIGO
1.   Mi familia vive en un albergue de emergencia o transición o en un tráiler FEMA.                                           A
2.   Mi familia está compartiendo la casa de otras personas porque perdimos nuestra casa, por dificultades                     B
     económicas o por razones similares; vivimos en un espacio diseñado para la mitad de personas.
3. Mi familia está viviendo en un automóvil, parque, parque temporal de tráilers o campamento debido a                         D
     la falta de otra alternativa adecuada de alojamiento, espacio público, edificio abandonado, albergue de
     bajo nivel, estación de autobuses o trenes, espacio público o privado no designado para o usado
     generalmente como un lugar para dormir para seres humanos o entornos similares.
4. Mi familia vive en un hotel o motel.                                                                                        E
5. Un niño/joven en mi hogar está esperando una plaza de custodia adoptiva.                                                    F
6. Un niño/joven en mi casa es un joven no acompañado (joven que no está en custodia física de un padre                   Sí o No
     o tutor).
Si respondió “sí” a alguna o todas las preguntas anteriores, un representante educacional podría contactarlo para averiguar si su
hijo es elegible para servicios educativos adicionales.
                                                                                                             SI    NO
1. ¿Se ha mudado a una nueva ciudad para encontrar trabajo en los últimos 3 años?
2. ¿Encontró trabajo en pesca o agricultura (por ejemplo, labor en el campo, fábrica de conservas, trabajo
     con maderas, trabajo en lecherías?
3. ¿Es el trabajo en pesca o agricultura una fuente importante de ingresos en su familia?

*Si respondió “sí” a cualquiera de las preguntas anteriores, por favor indique la causa poniendo una “X” en el cuadro
que corresponda.
     Exclusión Hipotecaria (M)                        Desastre Natural-Inundación (F)                    Desastre Natural-Huracán (H)
     Desastre Natural –Tormenta Tropical (S)
     Desastre Natural-Terremoto (E)
                                                      Desastre Natural-Tornado (T)
                                                    Desastre Causado por el Hombre (Importante) (D)
                                                                                                         Desastre Natural-Fuego o Incendio (W)             32
     Otro – es decir, falta de vivienda costeable, pobreza a largo plazo, desempleo o subempleo, falta de atención médica costeable,
      enfermedad mental, violencia doméstica, desalojamiento forzado, etc. (O)
Federal Consolidated State
Performance Report (CSPR)




                             33
 1.9 2009-2010 EDUCATION FOR HOMELESS
     CHILDREN AND YOUTHS PROGRAM
1.9.1     All LEAs (with and without McKinney-Vento subgrants)
1.9.1.1    Homeless Children and Youths
1.9.1.2   Primary Nighttime Residence of Homeless Children and Youths
1.9.2     LEAs with McKinney-Vento Subgrants
1.9.2.1   Homeless Children and Youths Served by McKinney-Vento Subgrants
1.9.2.2   Subpopulations of Homeless Students Served
1.9.2.3   Educational Support Services Provided by Subgrantees
1.9.2.4   Barriers to the Education of Homeless Children and Youths
1.9.2.5   Academic Progress of Homeless Students
1.9.1     All LEAs (with and without McKinney-Vento subgrants)
1.9.1.1   Homeless Children and Youths
1.9.1.2   Primary Nighttime Residence of Homeless Children and Youths
1.9.2     LEAs with McKinney-Vento Subgrants
1.9.2.1   Homeless Children and Youths Served by McKinney-Vento Subgrants
1.9.2.2   Subpopulations of Homeless Students Served
1.9.2.3   Educational Support Services Provided by Subgrantees
1.9.2.4   Barriers to the Education of Homeless Children and Youths
                                                                          34
1.9.2.5   Academic Progress of Homeless Students
 Needs Assessment
Program Evaluation
Homeless Education Data




                          35
36
Questions ?




              37
2011-2012

Monitoring




             38
                             FDOE Monitoring System

                                                                    2011-2012 SYSTEM


Work Papers                      All LEAs will complete the online work papers.

Self-Evaluation Certifications   Will be automatically generated in the online system. Simply need to be printed, signed,
                                 and e-mailed or mailed to FLDOE Office of Federal Programs. One per district.



Questions                        Desktop/Onsite LEAs must answer questions on line; Self-monitoring LEAs do not have to
                                 answer and submit on line, but it will help LEA determine compliance



System Improvement Plans         Automatically Generated after Preliminary Report Received. LEA completes on line.
(SIPs)
                                 SIPs approved in the online system by FDOE Program Staff.


                                 Implementation reported through online system by LEA.


                                 Documentation/evidence is uploaded into the system by LEA.


                                 SIPs documentation/evidence approved in the online system by FDOE Program Staff
                                                                                                                     39
                    Timelines
• Goal to release online system August 10, 2011

• Due Friday, October 14, 2011
   – Work Paper Submissions
   – Documentation Uploaded
   – Self-Evaluation Certification (Desktop/Onsite LEAs are
     exempt)
   – System Improvement Plans (Self-monitoring LEAs only)

• November 2011 – February 2012
   – Onsite and Desktop reviews
   – Follow-up and Targeted monitoring, as needed


                                                         40
              LEA Compliance Monitoring Schedule
              Five Year Monitoring Schedule for 2009-2014

2009-2010   2010-2011     2011-2012    2012-2013        2013-2014
  Bay          Duval       Baker        Charlotte       Alachua
Brevard      Escambia     Broward         Clay          Bradford
Gadsden      Madison      Columbia      FAU Lab         Calhoun
  Gulf        Martin       Desoto        Flagler            Citrus
Hamilton      Nassau      FAMU Lab       Franklin           Collier
 Hardee     Okeechobee     FSDB          Gilchrist          Dade
Highlands    Osceola      FSU Lab      Hillsborough          Dixie
 Jackson    Palm Beach     Glades      Indian River     Hernando
Jefferson   Santa Rosa     Hendry         Levy              Holmes
 Leon        Seminole      Lake          Liberty        Lafayette
Manatee      St. Lucie    Okaloosa       Marion           Lee
  Polk      Suwannee       Orange        Pinellas           Monroe
 Putnam      Volusia      Sarasota       Wakulla            Pasco
  Taylor    Washington    St. Johns                         Sumter
              Dozier       Walton                     UF Lab School
             Dozier II      DOC                             Union
            Okeechobee                                                41
            Boys School
           Title X Monitoring
Onsite              Desktop

1.   Broward        1.   Baker
2.   Columbia       2.   FSDB
3.   Desoto         3.   FSU DRS
4.   FAMU DRS       4.   Glades
5.   Lake           5.   Hendry
6.   Orange         6.   Okaloosa
                    7.   St. Johns
                    8.   Sarasota
                    9.   Walton
                                     42
Title X, Part C – Education for Homeless Children and Youth
                                                                                                      All LEAs
Compliance                                                                                           (including   Competitive      ARRA
  Items                                       Compliance Item                                       Competitive   Subgrantees   Subgrantees
  Code                                                                                               and ARRA        Only          Only
                                                                                                   Subgrantees)
  AXC-1      Homeless Education Policy                                                                    X
  AXC-2      Designation of Liaison/Information on Duties                                                 X
  AXC-3      Identification/Enrollment of Homeless Students                                               X
  AXC-4      Prohibition of Stigmatizing, Separating, Segregating Homeless Students                       X
  AXC-5      Dispute Resolution Process                                                                   X
  AXC-6      Comparable Educational Services (K-12)                                                       X
  AXC-7      Educational Services (Preschool-aged Children)                                               X
  BXC-1      Types of Activities Funded from Competitive Grant                                                        X
  CXC-1      Referrals to Health, Dental, Mental Health, and Other Services                             X
  CXC-2      Transportation Services for Homeless Students                                              X
  CXC-3      Coordination and Collaboration with Community Agencies                                     X
  GXC-1      Dissemination of Public Notice of the Educational Rights of Homeless Student in            X
             Schools
  GXC-2      Dissemination of Public Notice of the Educational Rights of Homeless Student in the        X
             Community
  HXC-1      Reporting Academic Outcomes of Homeless Students                                           X
  IXC-1      Title I Homeless Set-aside                                                                 X
  IXC-2      Use of Competitive Funds for Authorized Activities                                                       X
  IXC-3      Property Control for Competitive Funds                                                                   X
  IXC-4      Compliance with ARRA Requirements                                                                                      X
  KXC-1      Parental Involvement                                                                       X

                                                                                                                                        43
          AREAS OF FOCUS
• Homeless Students Policy
• Communicating Duties of Liaisons to the
  Schools and within the Community
• District Dispute Resolution Process
• Collaboration with Outside Agencies
• Data to Support Equal Access to
  Educational Programs (i.e., ELL, ESE,
  Gifted, Vocational/Technical, FRPL,
  etc.)                                  44
        Important Web Page Links
• NCLB Monitoring Web Page
  http://www.fldoe.org/NCLB/nclb_monitoring.asp

• 2010-2011 Online Monitoring System Technical Assistance
  Manual
  http://www.fldoe.org/NCLB/ppts/pdfs/leamontadoc.pdf

• 2011-2012 Online Monitoring System
  https://app1.fldoe.org/bsa/grantsmonitoring/login.aspx

• 2011-2012 Title X Work Papers Link (Word Version)
  http://www.fldoe.org/NCLB/2010wordversion_wkpprs.asp

                                                           45
                               FAQs
1.   Are LEAs that do not receive Title X, Part C, Education for
     Homeless Children and Youth subgrants required to complete the
     Title X, Part C monitoring work papers?

     Yes, all LEAs must complete the Title X, Part C monitoring work
     papers, regardless of whether they receive the Title X, Part C
     subgrant. All LEAs must meet basic requirements of Title X, Part C
     that pertain to homeless children, which will be monitored. There
     are additional compliance items for those LEAs that receive the
     subgrant.

2.   Do LEAs that are participating in the self-evaluation monitoring
     process have to complete the online work papers?

     Yes, all LEAs have to complete and submit the online work papers.


                                                                    46
                              FAQs
3.   Do LEAs that are participating in the self-evaluation monitoring
     process have to answer the questions in the online work papers?

     No, LEAs participating in the self-evaluation monitoring process do
     not need to answer the questions in the online work papers. Only
     those LEAs that are participating in the onsite and desktop
     monitoring process do. However, those Self-evaluation LEAs need to
     answer the questions (just not online) to determine if they are in
     compliance or not.

4.   Do LEAs that are participating in the self-evaluation monitoring
     process have to upload any documentation for the Title X online
     work papers?

     Yes, those LEAs being self-evaluated must upload documentation for
     only two compliance items— AXC-1 and AXC-5. These items pertain
     to the Homeless Students Policy and dispute resolution process. No
     other documentation needs to be uploaded for Title X.
                                                                  47
                              FAQs
5. What if a compliance item is checked that “further action is
   required” (such as update homeless education policy), how do I
   access the System Improvement Plan?

   Once you complete the online work papers and check that ―Further
   Action is Required‖ for a compliance item, the system should
   automatically generate the SIP for you to complete online.

   Below are the steps for the 2011-2012 SIPs.
    –   SIPs are automatically generated after the Preliminary Report is
        received.
    –   The LEA completes the SIP online.
    –   The SIPs are approved by Title X staff via the online system.
    –   The LEA reports implementation through the online system.
    –   The LEA uploads evidence of implementation documentation into
        the system.
    –   The Title X staff approves the SIPs implementation via the
        online system.                                             48
                                   FAQs
6.       What if I completed a SIP for the 2010-2011 school year, but
         it has not been implemented yet. Do I check “Further Action
         Required” for the compliance item in the 2011-2012 work
         papers and submit a new SIP for 2011-2012?

         If a compliance item still requires further action, a new SIP must
         be completed for 2011-2012.

     –      For example, in 2010-2011, your LEA did not have a homeless
            education policy.
     –      You completed a SIP, but the policy was not approved by the
            school board by the date indicated in the SIP, nor will it be
            approved by October 14, 2011.
     –      In this case, you would check that Compliance Item AXC-1 still
            requires further action and you would complete the 2011-2012
            online SIP.

                                                                         49
 Computer Filing Tree
        Title X
Desktop and Onsite Only




                  50
  Monitoring Tool Kit Example
• AXC-1 Homeless Students Policy
• AXC-2 Duties of the Homeless Liaison
• AXC-5 Dispute Resolution Process




                                         51
Questions?




             52
Coordination between
Title I, Part A and Title
         X Part C



                            53
54
    Title I-A
  Requirements
• Reservation of Title I-A Funds - a local
  educational agency needs to reserve
  funds:
  – to provide comparable services for eligible
    homeless children who do not attend Title I
    schools.

  – to provide educationally related support
    services to children in shelters and other
    locations where children may live. [Sec. 1113]
                                           55
   Educationally Related Support Services

• If funds for social services are not reasonably
  available from other public or private sources,
  then Title I-A dollars may be used as a last resort
  to fund these services. [Sec. 1115(e)(2)]
• Title I-A funds can be used to pay for:
  – Homeless education liaison or a coordinator position
    (just not 100%);
  – Eyeglasses and hearing aids;
  – Health, nutrition, and other social services;
  – Medical and dental services;
  – Tutoring, in shelters or motels and hotels;
  – Counseling; uniforms; or
  – Specialized professional development.
• Expenditures must be linked to the child’s
  educational needs.
                                                56
       What are Some Non-permissible
        Uses for Title I and Title X?

•   Rent
•   Utilities
•   Clothing for parents
•   Tuition for parents
•   Transportation to the school of origin
    of currently homeless students


                                      57
58
    Points of Coordination
• Title I-A program planning and narrative
  (including schoolwide programs and
  plans)
• Determining the Title I-A homeless
  reservation
• Annual/ongoing evaluation of program
  with stakeholders
• Parent involvement funds and activities
• Budget amendments
• Applying for a McKinney-Vento subgrant
                                  59
            Determining a Suitable
               LEA Reservation

• USED requires coordination for academically
  related support services for homeless
  students.




                                        60
                         Suggestions for
                 LEAs to Determine Reservations

   • Base amounts on an annual needs assessment
     for homeless students
   • Project costs involved in serving homeless
     students based on current needs
   • Multiply the number of homeless students by
     the Title I-A per pupil allocation
   • For districts with subgrants, reserve an
     amount equal to or greater than the MV
     funding request
   • Reserve a percentage based on the district’s
     poverty level or total Title I-A allocation
Refer to the ―Four Methods…‖ article from the NCLB Financial Compliance Insider
(November 2003) available at                                               61
http://www.serve.org/nche/downloads/calculating_setasides.pdf
        Title I-A Set-Aside: Non-subgrantee
Set-Aside Amount $12,000 Population: 7,114 Homeless Students: 36
•The homeless set-aside is determined by the projected cost of
 personnel and support materials.
•The district has contracted with a social worker dedicated to assisting
 families of homeless students.
•The contract social worker identifies the needs of homeless students
•Title I homeless set-aside funds are distributed to meet the needs not
 met by local agencies for all Title I and non-Title I homeless students.
•The Title I Coordinator and Homeless Liaison meet weekly to discuss
 program assistance to homeless students.
•Trainings are offered to identify homeless children such as:
  – yearly trainings at each school, training for new teachers and
    administrators, counselors, bus drivers, and data entry clerks.
•Services provided depend upon the available assistance of other
 agencies, but may include:
  – school supplies and clothing,
  – instructional support and educational materials for home use,
  – medical services.                                           62
           Title I-A Set-Aside: Non-subgrantee
Set-Aside Amount $80,339 Population: 17,750 Homeless Students: 349

 •The amount is determined based on past history and anticipated costs
  of services.

 •Title I supports/funds/supplements:
    – A teacher/social worker and teacher assistant to provide supplemental transitional
      services at a Title elementary school that has experienced significant increase in
      the number of homeless students from a local shelter.
    – The purchase of educational materials and supplies for children identified as
      homeless as a supplement to the district’s program.
    – The district’s efforts by providing school supplies, backpacks, shoes/clothing if
      needed for homeless students.
    – Local shelters for homeless mothers and children to provide academic support
      services for children housed there.
    – Access for homeless children attending SW programs to receive services available
      to other children in the school based on need.

 •Title I services to homeless children in non-Title I schools are
  provided jointly by the Education Foundation, the district, and Title I
  through the cooperative efforts of the each program’s staff.
    – Services include but are not limited to transportation, school supplies, clothing, and
      referrals for medical/dental needs.
                                             63
            Title I-A Set-Aside: Subgrantee
Set-Aside Amount $115,746 Population: 11,418 Homeless Students: 623

•The set-aside amount for homeless services is determined by the job
 responsibilities needed and the variety of services determined for each
 year’s project.
•The funds provide:
  – two full-time resource teachers who oversee and manage all eligible students
    for homeless services for all schools in the district. The resource teachers
    also are responsible for frequently monitoring student attendance and grade
    performance over the course of the year.
  – Services to homeless children and youth, including: (1) academic supplies, (2)
    supplemental instruction materials (i.e. scientific calculators, workbooks,
    etc.), (3) tutoring services; (4) counseling services; and assurance of equity
    access to all after-school programs.
  – Services to meet academic requirements, health and medical requirements,
    and any other barriers that prevent student from being successful in the
    classroom.
•Eligible children and youth at non-Title I schools are handled no
 differently that children from Title I schools.
•This set-aside is supplemental to the Homeless Sub-grant Project. No
 funds from the homeless grant are 64used to fund personnel. All homeless
 grant funds are used for direct services to homeless students.
              Title I-A Set-Aside: Subgrantee
Set-Aside Amount: $551,931 Population: 193,239 Homeless Students: 2,054

 • Title I set-aside amount is based upon an equitable share formula created to
   provide services to homeless students attending the school district’s public
   schools.
      – The number of students identified as homeless on the district’s date
        certain was divided by the number of students served in Title I public
        schools. Those two numbers were divided to determine an equitable share
        factor of .0209. The equitable share factor was multiplied by the amount
        of money that is allocated to Title I public schools to determine the set-
        aside amount.
 • These funds provide for:
      – Services, include academic tutoring, counseling services, social work
        services and psychological services. These services assist the students as
        the district’s homeless department works with the families to provide
        shelter and transportation.
      – Teachers and Social Workers positions to support these activities.
      – Transitional services including arrangement of transportation and
        permanent shelter that transition the family from being homeless to having
        appropriate shelter and support.
      – Advocacy for the students and families to ensure the appropriate services
        are provided and that agencies surround the family to support them during
        the transition period.
                                            the
 • These set aside funds are provided to 65 homeless department and not
   allocated to Title I or Non-Title I schools.
66
       Title X, Part C
Subgrant Timelines/Deadlines
   Submission and Report

        Title X - ARRA
Title X - Haitian Earthquake
Title X – Competitive Grant
                               67
               Timelines/Deadlines
2010 Haitian Earthquake Disaster Relief Project Grant
Recipients Only


2009-2010 Title X, Part C - Education of Homeless Children   06/30/11
and Youth Program: 2010 Haitian Earthquake Disaster
Relief Project Report Due
2009-2011 ARRA Grant Recipients Only



2009-2011 Title X Education for Homeless Children and        12/16/11
Youth, American Recovery and Reinvestment Act (ARRA
Grant Only) Report Due




                                                                        68
                  Timelines/Deadlines
                                 Item                                         Due Date
2009-2012 Competitive Grant Recipients Only

2010-2011 Title X, Part C - Education of Homeless Children and Youth         04/29/11
Project Year 2 Progress Report
2010-2011 Title X, Part C - Education of Homeless Children and Youth         01/31/12
Project End-of-Year 2 Report

2011-2012 Title X, Part C - Education of Homeless Children and Youth      Month of April
Project - Year 3 Online Application One-on-One Telephone Technical            2011
Assistance
2011-2012 Title X, Part C - Education of Homeless Children and Youth     First week in May
Project - Year 3 Online Application Open for Data Entry                         2011
2011-2012 Title X, Part C - Education of Homeless Children and Youth         06/01/11
Project - Year 3 Online Application Submittal and Receipt in Office of
Grants Management Deadline
2011-2012 Title X, Part C - Education of Homeless Children and Youth      Not Applicable
Project - Year 3 Progress Report                                          for 3rd Year of
                                                                               Grant
2011-2012 Title X, Part C - Education of Homeless Children and Youth         12/14/12
Project End-of-Year 3 Report
                                                                                         69
                  Timelines/Deadlines
                                 Item                                   Due Date
2012-2015 Competitive Grant Applicants/Recipients Only


2012-2015 Title X, Part C - Education of Homeless Children and Youth   03/01/12
Project Online Application Open for Data Entry
2012-2015 Title X, Part C - Education of Homeless Children and Youth   04/13/12
Project Online Application Submittal Deadline
2012-2015 Title X, Part C - Education of Homeless Children and Youth   July 2012
Project Award Notifications
2012-2013 Title X, Part C - Education of Homeless Children and Youth   03/01/13
Project Year 1 Progress Report
2012-2013 Title X, Part C - Education of Homeless Children and Youth   01/31/14
Project End-of-Year 1 Report




                                                                                   70
          2011-2012
   Title X, Part C Subgrant
           Overview

(see Part 2 PowerPoint of this
        presentation)


                                 71

				
DOCUMENT INFO