BY08 - Legacy Financial Systems _LFS_

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					LFS                                                                           BY2008 – President’s Budget

                                    BY08 - Legacy Financial Systems (LFS)

INITIATIVE DEFINITION BY08

Initiative Definition BY08
Template Name                                             IT Investment BY2008
Investment Name                                           BY08 - Legacy Financial Systems (LFS)
Investment Revision Number                                6
Is this investment a consolidated business case?          No
Point of Contact                                          Poch, Martin
Revision Comment
Class                                                     IT

I.A: OVERVIEW BY08

Descriptive Information BY08
Date of Submission                                        9/11/2006
Agency                                                    Environmental Protection Agency
Bureau                                                    Office of the Chief Financial Officer
Name of this Capital Asset                                BY08 - Legacy Financial Systems (LFS)
Full UPI Code                                             020-00-01-01-01-1060-00
Four Digit UPI Code                                       1060
Two Digit UPI Code                                        00
Exhibit 53 Part                                           IT Investments by Mission Area
OMB Investment Type                                       01 - Major Investment
OMB Exhibit 53 Major Mission Area                         Part 1. IT Systems by Mission Area
PY Full UPI Code                                          020-00-01-01-01-1060-00-402-124
What kind of investment will this be in this Budget Year? Operations and Maintenance
If this investment supports homeland security, Indicate
by corresponding number which homeland security
mission area(s) this investment supports?
                                                          This project represents EPA's Legacy Financial
                                                          Systems which enable EPA to sustain operations and
OMB Short Description
                                                          provide key financial functionality while the
                                                          modernization effort (FinRS) is under development.
Investment C&A Status

Screening Questions BY08
What was the first budget year this investment was        FY2002
submitted to OMB?
Provide a brief summary and justification for this investment, including a brief description of how this closes in
part or in whole an identified agency performance gap:
EPA's mission is "to protect human health and to safeguard the natural environment - air, water, and land
- upon which life depends." EPA's OCFO supports this mission by providing financial management services
and by managing and coordinating the Agency's planning, budgeting, analysis, and accountability
processes. To perform these functions, the OCFO currently uses legacy financial systems (LFS) that, as
they have aged, have become inflexible and costly to maintain.

The LFS Exhibit 300 contains legacy financial systems whose continued support is essential to ensure that
OCFO can sustain operations during the implementation of the Financial Replacement System (FinRS)
project. LFS has four major components: the Budget Automation System (BAS), to be replaced by the
Planning component of FinRS [redacted]; the Integrated Financial Management System (IFMS), the core
financial system to be replaced [redacted]; EPA's Payroll and Personnel System (EPAYS), replaced by the
PPL component of FinRS in FY04; and the Superfund Cost Recovery Package and Image On-Line System
(SCORPIOS), to be replaced [redacted]. These legacy systems have multiple and inconsistent data
instances, provide limited system interoperability, use antiquated reporting tools, and require multiple cuff
systems to fill functionality gaps.

The FinRS Exhibit 300 provides a financial management solution in accordance with the Financial
Management Line of Business (FM LoB) that best fulfills the required functionality given cost, risk,
integration, and efficiency considerations, and encompasses all of EPA's financial business architecture
functions. FinRS also addresses the legacy system performance and functionality gaps through more
efficient activities that better capture and account for business event information, further ensure fiscal and




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LFS                                                                           BY2008 – President’s Budget

budgetary integrity, and more effectively establish financial control over obligations and costs,
performance, other financial assets and information. In addition, FinRS activities will produce more
accurate and comprehensive financial data, including stewardship and operating performance information,
and further enable effective decision-making at all levels to support cost effective mission achievement
and risk mitigation.

Together the LFS and FinRS Exhibit 300 submissions establish a comprehensive portfolio view of EPA's
financial systems.
Did the Agency's Executive/Investment Committee    Yes
approve this request?
If "yes," what was the date of this approval?               5/11/2006
Did the Project Manager review this Exhibit?                Yes
Contact information of Project Manager?

Project Manager Name
Ouverson, Terry
Project Manager Phone Number                              202-564-8344
Project Manager E-mail                                    ouverson.terry@epa.gov
Has the agency developed and/or promoted cost             Yes
effective, energy efficient and environmentally
sustainable techniques or practices for this project.
Will this investment include electronic assets (including Yes
computers)?
Is this investment for new construction or major retrofit No
of a Federal building or facility? (answer applicable to
non-IT assets only)
If "yes," is an ESPC or UESC being used to help fund this
investment?
If "yes," will this investment meet sustainable design
principles?
If "yes," is it designed to be 30% more energy efficient
than relevant code?
Does this investment directly support one of the PMA      Yes
initiatives?
                                                      Budget Performance Integration, Financial
If "yes," check all of the PMA initiatives that apply:
                                                      Performance
Does this investment support a program assessed using No
the Program Assessment Rating Tool (PART)? (For more
information about the PART, visit
www.whitehouse.gov/omb/part.)
Does this investment address a weakness found during No
the PART Review?
If "yes," what is the name of the PARTed program?
If "yes," what PART rating did it receive?
Is this investment for information technology?       Yes
                                                            LFS integrates strategic planning and budget
                                                            information with performance data to measure
                                                            results. The core financial system is being replaced
Briefly describe how this asset directly supports the
                                                            in accordance with Financial Management Line of
identified initiative(s)?
                                                            Business guidance. The payroll function was
                                                            transferred to the Defense Finance and Accounting
                                                            Service in May 2006.

IT Screening Questions BY08
If the answer to Question: "Is this investment for information technology?" was "Yes," complete this sub-section.
If the answer is "No," do not answer this sub-section.
What is the level of the IT Project? (per CIO Council PM Level 2
Guidance)
What project management qualifications does the           (1) Project manager has been validated as qualified
Project Manager have? (per CIO Council's PM Guidance): for this investment
Is this investment identified as "high risk" on the Q4 -  No
FY 2006 agency high risk report (per OMB's "high risk"
memo)?
Is this a financial management system?                    Yes
If "yes", does this investment address a FFMIA            Yes
compliance area?




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                                                          1) Compliance with Federal accounting standards
                                                          (e.g. FASAB #4 implementing managerial cost
                                                          accounting) 2) Compliance with Federal financial
If "yes," which FFMIA compliance area?
                                                          management system requirements 3) Compliance
                                                          with the US Std General Ledger (US SGL) at
                                                          transaction level
If "no," what does it address?
If "yes," please identify the system name(s) and system acronym(s) as reported in the most recent financial
systems inventory update required by Circular A-11 section 52
BAS - Budget Automation System
CPARS - Combined Payroll Redistribution and Reporting System
CPS - Contracts Payment System
EPAYS - EPA's Payroll and Personnel System
IDOTS - Inter-Agency Document Online Tracking System
IFMS - Integrated Financial Management System
MARS - Management Accounting and Reporting System
SCORPIOS - Superfund Cost Recovery Package and Image On-line System
Provide the Percentage Financial Management for the 95
budget year
What is the percentage breakout for the total FY2008       100
funding request for the following? (This should total
100%)
For budget year, what percentage of the total              0
investment is for hardware?
For budget year, what percentage of the total              3
investment is for software?
For budget year, what percentage of the total              81
investment is for services?
For budget year, what percentage of the total              16
investment is for other services?
If this project produces information dissemination         N/A
products for the public, are these products published to
the Internet in conformance with OMB Memorandum 05-
04 and included in your agency inventory, schedules and
priorities?
Contact information of individual responsible for privacy related questions:

Privacy Officer Name
Hutt, Judy
Privacy Officer Phone Number                              202-566-1668
Privacy Officer Title                                     Agency Privacy Act Officer
Privacy Officer E-mail                                    hutt.judy@epa.gov
Are the records produced by this investment               Yes
appropriately scheduled with the National Archives and
Records Administration's approval?


I.B: SUMMARY OF SPENDING BY08

Summary of Spending BY08
Provide the total estimated life-cycle cost for this investment by completing the following table. All amounts
represent budget authority in millions, and are rounded to three decimal places. Federal personnel costs should
be included only in the row designated "Government FTE Cost," and should be excluded from the amounts shown
for "Planning," "Full Acquisition," and "Operation/Maintenance." The "TOTAL" estimated annual cost of the
investment is the sum of costs for "Planning," "Full Acquisition," and "Operation/Maintenance." For Federal
buildings and facilities, life-cycle costs should include long term energy, environmental, decommissioning, and/or
restoration costs. The costs associated with the entire life-cycle of the investment should be included in this
report.

                                                                                                       * Costs in
SUMMARY OF SPENDING FOR PROJECT STAGES
                                                                                                    thousands




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LFS                                                                        BY2008 – President’s Budget

                        PY - 1                                                          BY + 4
                                 PY     CY     BY      BY + 1     BY + 2      BY + 3
                         and                                                             and       Total
                                2006   2007   2008      2009       2010        2011
                        Earlier                                                         Beyond
Planning
  Budgetary             0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
  Outlays               0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
   Preliminary Design
     Budgetary          0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
      Outlays           0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
   Contract Services
     Budgetary          0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
      Outlays           0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Acquisition
  Budgetary             9790    0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
  Outlays               9790    0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
   Development
     Budgetary          9790    0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
      Outlays           9790    0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
   Government FTE
     Budgetary          0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
      Outlays           0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
   Infrastructure Expenses
     Budgetary          0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
      Outlays           0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Subtotal Planning & Acquisition
  Budgetary             9790    0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
  Outlays               9790    0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Operations & Maintenance
  Budgetary             119258 8664    6552   6575   [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
  Outlays               119258 8664    6552   6575   [redacted] [redacted] [redacted] [redacted] [redacted]
TOTAL
  Budgetary             129048 8664    6552   6575   [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
  Outlays               129048 8664    6552   6575   [redacted] [redacted] [redacted] [redacted] [redacted]
Government FTE Costs
  Budgetary             23411   1938   2419   1281   [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
   Planning
     Budgetary          0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
   Acquisition
     Budgetary          0       0      0      0      [redacted] [redacted] [redacted] [redacted] [redacted]
Resources
   Maintenance
     Budgetary          23411   1938   2419   1281   [redacted] [redacted] [redacted] [redacted] [redacted]
Resources




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        LFS                                                                       BY2008 – President’s Budget



         Note: For the cross-agency investments, this table should include all funding (both managing partner and partner agencies). Government FTE Costs should not be
         included as part of the TOTAL represented.

         Full Time Equivalents BY08
         Use the following table to provide the number of Government Full Time Equivalents (FTE) represented by the Government FTE Costs in the Summary of Spending Table.
         Numbers should be entered in decimal format for each of the categories listed.

        FTE Table


                  PY - PY - PY - PY - PY - PY -  PY   CY   BY                 BY + 1      BY + 2     BY + 3      BY + 4      BY + 5      BY + 6      BY + 7      BY + 8      Total
                    6    5    4    3    2    1  2006 2007 2008                 2009        2010       2011        2012        2013        2014        2015        2016
                  2000 2001 2002 2003 2004 2005
Financial                                                                   [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted]
           0            0     0      0      0     231    17    21    11
Management
Security         0      0     0      0      0     0      0     0     0      [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted]
Program                                                                     [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted]
           0            0     0      0      0     0      0     0     0
Management
IT               0      0     0      0      0     0      0     0     0      [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted]
Other            0      0     0      0      0     0      0     0     0      [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted]
Total*           0      0     0      0      0     231    17    21    11     [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted] [redacted]




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    LFS                                                                          BY2008 – President’s Budget


    *This row represents the 'Number of FTE represented by cost' from Summary of Spending table and will
    be sent to OMB.

    Funding Questions BY08
    Will this project require the agency to hire additional No
    FTE's?
    How many and in what year?
    If the summary of spending has changed from the FY2007 President's budget request, briefly explain those
    changes.
    There is no difference from the FY 2007 Presidential Budget.
    Provide the Percent Budget Formulation (BF) for the
    budget year
    Provide the Percent Budget Execution (BE) for the
    budget year

    Funding Sources BY08

                                                                                                             * Costs in
    Funding Sources
                                                                                                          thousands

  FS  Row PY - PY - PY - PY - PY - PY - PY    CY   BY BY + BY + BY + BY + BY + BY + BY + BY + Total
Name: Type 6    5    4    3    2    1   2006 2007 2008 1    2    3    4    5    6    7    8
 MAX      2000 2001 2002 2003 2004 2005               2009 2010 2011 2012 2013 2014 2015 2016
 Code
Total   DME 0         0   0      0     0     0     0      0     0     0     0     0     0     0      0     0     0      0
Yearly SS     0       0   0      0     0     0     0      0     0     0     0     0     0     0      0     0     0      0
Budgets Total 0       0   0      0     0     0     0      0     0     0     0     0     0     0      0     0     0      0




    I.C: ACQUISITION/CONTRACT STRATEGY BY08

    Contract/Task Order Table BY08
    Complete the table for all (including all non-Federal) contracts and/or task orders currently in place or planned
    for this investment. Total Value should include all option years for each contract. Contracts and/or task orders
    completed do not need to be included.




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            LFS                                                                          BY2008 – President’s Budget




            Contract/Task Orders Table


 Row  Contract or Task Type of  Has the    If so   Start   End date    Total    Is this an     Is it   Competitively What, if Is EVM in       Does   Name       CO Contact     Contracting       If N/A, has
Number Order Number Contract/ contract   what is  date of     of      Value of Interagency performance   awarded?       any,       the         the   of CO     information       Officer         the agency
                        Task     been   the date Contract/ Contract/ Contract/ Acquisition?  based?                 alternative contract?   contract          (phone/email)    Certification    determined
                        Order  awarded?   of the   Task      Task      Task                                          financing               include                              Level             the CO
                                         award?    Order     Order     Order                                         option is                 the                                             assigned has
                                         If not,                                                                       being                required                                                  the
                                         what is                                                                       used?                security                                           competencies
                                            the                                                                                                and                                                and skills
                                        planned                                                                                              privacy                                            necessary to
                                         award                                                                                              clauses?                                            support this
                                          date?                                                                                                                                                 acquisition?
       GS-35F-0306J,    Time &                                                                                                                      Brown,
1                                   Yes   7/25/2006 7/25/2006 7/25/2011 3551     Yes        Yes         Yes           NA        No          Yes            Jason.Brown3@mms.gov N/A            Yes
       Task Order 62426 Materials                                                                                                                   Jason
                        Fixed                                                                                                                       Wade, 202-564-2284 /
2      9W-3428-NBLX                Yes    9/27/1999 10/1/1999 9/3/2009   30000   Yes        No          Yes           NA        No          Yes                                Level 3
                        Labor Rate                                                                                                                  Valen wade.valen@epa.gov
                                                                                                                                                    Wade, 202-564-2284 /
3      GS06T03BND0236 IDIQ          Yes   3/15/2004 3/15/2004 3/14/2007 4043     No         No          Yes           NA        No          Yes                                Level 3
                                                                                                                                                    Valen wade.valen@epa.gov




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LFS                                                                          BY2008 – President’s Budget



Contract/Task Order Questions BY08
If earned value is not required or will not be a contract requirement for any of the contracts or task orders
above, explain why:
In accordance with OMB Memorandum M-05-23 dated August 4, 2005 titled, "Improving Information
Technology (IT) Project Planning and Execution," all IT projects will use an approved EVMS except "for
steady state projects, [which] perform operational analyses." The applications contained in the LFS
Exhibit 300 are in the operational or steady state phase of the system life-cycle. Further, in compliance
with the memorandum, the 1997 OMB Capital Programming Guide, and internal EPA guidance, operational
analyses are regularly performed for the legacy systems supported by the LFS Exhibit 300 to determine
whether the systems are meeting program objectives and the needs of the owners and users, as well as
performing within baseline cost, schedule and performance goals. Therefore, per OMB, the use of an
EVMS is not required for the systems that comprise LFS.

Do the contracts ensure Section 508 compliance?         No
                                                        It is not cost beneficial to modify legacy systems for
                                                        Section 508 compliance since they will soon be
                                                        replaced. To ensure accessibility OCFO employs a
                                                        mix of technologies including assistance technology
                                                        (screen readers, Braille devices, specialized
Explain why (508 Compliance)?                           keyboards, specialized mice), hardware
                                                        (compatibility with screen readers and Braille
                                                        devices, high monitor readability, one-handed
                                                        operation), and software (closed captioning,
                                                        compatibility with screen readers, sticky keys, and
                                                        color and font choices
Is there an acquisition plan which has been approved in Yes
accordance with agency requirements?
What is the date of your acquisition plan?                11/21/2005
If "no," will an acquisition plan be developed?
If "no," briefly explain why:


I.D: PERFORMANCE INFORMATION BY08

Performance Goals & Measures BY08
Agencies must use the Performance Goals and Measures Table below for reporting performance goals and
measures for all non-IT investments and for existing IT investments that were initiated prior to FY 2005. The
table can be extended to include measures for years beyond FY 2006.

Performance Goals and Measures


Fiscal   Strategic Goal(s)         Performance         Actual/baseline          Planned           Performance
Year        Supported                Measure           (from Previous         Performance         Metric Results
                                                            Year)            Metric (Target)        (Actual)
2003 Goal 10- Effective      Maintain                Unqualified audit     Submit EPA's FY      11/15/2003
     Financial Management unqualified audit          opinion.              2002 Financial       unqualified
     Objective 03: Manage opinion annually                                 Statements with      opinion
     for Results through                                                   an unqualified
     Services, Policies, and                                               opinion by
     Operations.                                                           11/15/2003.
2003 Goal 10- Effective      % of time IFMS is       IFMS was              Maintain IFMS       98% system
     Financial Management available during           available during      system availability availability,
     Objective 03: Manage core work hours            95% of core work      at 95% during       increase of 3%
     for Results through                             hours in FY 2002      core work hours
     Services, Policies, and
     Operations.
2003 Goal 10- Effective         Average response     IFMS average          Maintain IFMS        .34 of one second
     Financial Management       time for online      response time for     average response     response time,
     Objective 03: Manage       transaction          transaction           time for             15% faster
     for Results through        (document)           (document) online     transaction online   response time
     Services, Policies, and    update               update is within .4   update at .4 of
     Operations.                                     of one second in      one second.




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                                                  FY 2002.
2003 Goal 10- Effective      Average per          IFMS transaction      Maintain IFMS       $7.11 per
     Financial Management transaction             cost is within        transaction cost at transaction
     Objective 03: Manage (document) cost         $6.00 per             $6.00 per           (document) cost ,
     for Results through                          transaction           transaction         18% increase
     Services, Policies, and                      (document) in FY      (document)
     Operations.                                  2002.
2003 Goal 10- Effective        % of time          SCORPIOS was          Maintain              95% system
     Financial Management      SCORPIOS is        available during      SCORPIOS system availability
     Objective 03: Manage      available during   95% of core work      availability at least
     for Results through       core work hours    hours in FY 2002.     95% of core work
     Services, Policies, and                                            hours
     Operations.
2003 Goal 10- Effective      % availability of    EPAYS was             Maintain EPAYS      95% system
     Financial Management EPAYS during core       available during      system availability availability
     Objective 03: Manage work hours              95% of core work      at 95% during
     for Results through                          hours in FY 2002.     core work hours
     Services, Policies, and
     Operations.
2003 Goal 10- Effective      % availability of    BAS was available     Maintain BAS        99% system
     Financial Management BAS during core         during 99% of         system availability availability
     Objective 03: Manage work hours              core work hours in    at 99% during
     for Results through                          FY 2002.              core work hours
     Services, Policies, and
     Operations.
2004 Goals 1-Clean Air, 2- Maintain               Unqualified audit     Submit EPA's FY       Evaluation
     Clean & Safe Water, unqualified audit        opinion.              2003 Financial        completed on
     3-Protect & Restore    opinion annually                            Statements to         11/15/2003. EPA
     Land, 4-Healthy                                                    OMB by                received an
     Communities &                                                      11/15/2003 and        unqualified
     Ecosystems, 5-                                                     receive an            opinion.
     Compliance &                                                       unqualified
     Environmental                                                      opinion
     Stewardship. EPA
     Cross-Goal
     Strategies:"Excellence
     in Info Service
     Delivery". EPA uses IT
     to streamline internal
     mgmt
2004 Goals 1, 2, 3, 4, 5EPA % of time IFMS is     IFMS was              Maintain IFMS         IFMS was
     Cross-Goal             available during      available             system availability   available 98% of
     Strategies:"Excellence core work hours       approximately         at least 95%          core work hours.
     in Information Service                       95% of the time       during core work      IFMS was also
     Delivery". EPA will                          during core work      hours                 available on most
     use information                              hours in FY 2003.                           Saturdays.
     technology to
     streamline internal
     management
     processes.
2004 Goals 1, 2, 3, 4, 5EPA    Average response   IFMS average          Maintain IFMS         IFMS average
     Cross-Goal                time for online    response time for     average response      response time for
     Strategies:"Excellence    transaction        online transaction    time for online       transaction update
     in Information Service    (document)         (document)            transaction update    was within .27 of
     Delivery". EPA will       update             update is within .4   at .4 of one          one second.
     use information                              of one second.        second.
     technology to                                Note: IFMS
     streamline internal                          document may
     management                                   contain from one
     processes.                                   to 100 lines of
                                                  accounting
2004 Goals 1, 2, 3, 4, 5EPA Average per           IFMS transaction      Maintain IFMS       The transaction
     Cross-Goal             transaction           cost is within        transaction cost at (document) cost




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LFS                                                                     BY2008 – President’s Budget

      Strategies:"Excellence (document) cost     $6.00 per           $6.00 per              was $4.53
      in Information Service                     transaction         transaction
      Delivery". EPA will                        (document) Note: (document)
      use information                            IFMS document
      technology to                              may contain from
      streamline internal                        one to 100 lines of
      management                                 accounting
      processes.
2004 Goals 1, 2, 3, 4, 5EPA   % of time          SCORPIOS is          Maintain              SCORPIOS was
     Cross-Goal               SCORPIOS is        available during     SCORPIOS system available 95% of
     Strategies:"Excellence   available during   95% of core work     availability at least the time
     in Information Service   core work hours    hours                95% of core work
     Delivery". EPA will                                              hours
     use information
     technology to
     streamline internal
     management
     processes.
2004 Goals 1, 2, 3, 4, 5EPA % availability of    EPAYS is currently   Maintain EPAYS      EPAYS was
     Cross-Goal             EPAYS during core    available during     system availability available 95% of
     Strategies:"Excellence work hours           95% of core work     at 95% during       the time
     in Information Service                      hours                core work hours
     Delivery". EPA will
     use information
     technology to
     streamline internal
     management
     processes.
2004 Goals 1, 2, 3, 4, 5EPA % availability of    BAS is available     Maintain BAS        BAS was available
     Cross-Goal             BAS during core      during 99% of        system availability 99% of the time.
     Strategies:"Excellence work hours           core work hours      at 99% during
     in Information Service                                           core work hours
     Delivery". EPA will
     use information
     technology to
     streamline internal
     management
     processes.
2005 Goals 1, 2, 3, 4, 5EPA Maintain             Unqualified audit    Submit EPA's FY       Evaluation
     Cross-Goal             unqualified audit    opinion              2004 Financial        completed on
     Strategies:"Excellence opinion annually                          Statements by         11/15/2004. EPA
     in Information Service                                           11/15/2004 and        received an
     Delivery". EPA will                                              receive an            unqualified
     use information                                                  unqualified           opinion.
     technology to                                                    opinion
     streamline internal
     management
     processes.
2005 Goals 1, 2, 3, 4, 5EPA % of time IFMS is    IFMS was             Maintain IFMS         IFMS was
     Cross-Goal             available during     available during     system availability   available 98% of
     Strategies:"Excellence core work hours      98% of core work     at least 95%          core work hours
     in Information Service                      hours in FY 2004.    during core work      and most
     Delivery". EPA will                                              hours                 Saturdays.
     use information
     technology to
     streamline internal
     management
     processes.
2005 Goals 1, 2, 3, 4, 5EPA   Average response   IFMS average         Maintain IFMS         The average
     Cross-Goal               time for online    response time for    average online        response time has
     Strategies:"Excellence   transaction        online transaction   response time for     been .27 of one
     in Information Service   (document)         (document)           transaction update    second.
     Delivery". EPA will      update             update is within     at .4 of one
     use information                             .27 of one second    second.




                                                 10 of 26
LFS                                                                     BY2008 – President’s Budget

      technology to                              in FY 2004.
      streamline internal
      management
      processes.
2005 Goals 1, 2, 3, 4, 5EPA Average per          IFMS transaction     Maintain IFMS       The average cost
     Cross-Goal             transaction          cost was $4.53       transaction cost at per transaction is
     Strategies:"Excellence (document) cost      per transaction      $4.53 per           $4.53 per
     in Information Service                      (document) in FY     transaction         transaction
     Delivery". EPA will                         2004.                (document)          (document)
     use information
     technology to
     streamline internal
     management
     processes.
2005 Goals 1, 2, 3, 4, 5EPA % increased in       542,956 pages        Streamline            There were
     Cross-Goal             reduced              were scanned or      SCORPIOS              371,524 pages
     Strategies:"Excellence printing/scanning    printed in CY        processes and         scanned or printed
     in Information Service                      2004.                reduce manual         in CY 2005;
     Delivery". EPA will                                              processing by         170,000 fewer
     use information                                                  producing 50,000      printed/scanned
     technology to                                                    fewer printed and     pages between CY
     streamline internal                                              scanned pages.        2004 and CY
     management                                                                             2005.
     processes.
2005 Goals 1, 2, 3, 4, 5EPA   % performance      All performance      Ensure all            All performance
     Cross-Goal               targets aligned    targets are 100%     performance           targets are 100%
     Strategies:"Excellence   with budget        aligned with         targets are 100%      aligned with
     in Information Service   resources in BAS   budget resources     aligned with          budget resources
     Delivery". EPA will                         in BAS               budget resources      in BAS.
     use information                                                  in BAS
     technology to
     streamline internal
     management
     processes.
2006 Goals 1, 2, 3, 4, 5EPA Maintain             An unqualified       Submit EPA's FY       Evaluation
     Cross-Goal             unqualified audit    audit opinion.       2005 Financial        completed on
     Strategies:"Excellence opinion annually.                         Statements            11/15/2005. EPA
     in Information Service                                           11/15/2005 and        received an
     Delivery". EPA will                                              receive an            unqualified
     use information                                                  unqualified           opinion.
     technology to                                                    opinion.
     streamline internal
     management
     processes.
2006 Goals 1, 2, 3, 4, 5EPA % of time IFMS is    IFMS was             Maintain IFMS         Through July
     Cross-Goal             available during     available during     system availability   2006, IFMS was
     Strategies:"Excellence core work hours      98% of core work     at least 95%          available 98% of
     in Information Service                      hours in FY 2005     during core work      core work hours.
     Delivery". EPA will                                              hours
     use information
     technology to
     streamline internal
     management
     processes.
2006 Goals 1, 2, 3, 4, 5EPA   Average response   IFMS average         Maintain IFMS         Through July
     Cross-Goal               time for online    response time for    average online        2006, IFMS
     Strategies:"Excellence   transaction        online transaction   response time for     average response
     in Information Service   (document)         (document)           transaction update    time was within
     Delivery". EPA will      update             update is within     at .4 of one          .27 of one second.
     use information                             .27 of one second    second.
     technology to                               in FY 2005.
     streamline internal
     management
     processes.




                                                 11 of 26
LFS                                                                     BY2008 – President’s Budget

2006 Goals 1, 2, 3, 4, 5EPA Average per          IFMS transaction     Maintain IFMS       Through July
     Cross-Goal             transaction          cost was $4.53       transaction cost at 2006, average per
     Strategies:"Excellence (document) cost      per transaction in   $4.53 per           transaction cost
     in Information Service                      FY 2005              transaction         was $4.50.
     Delivery". EPA will                                              (document)
     use information
     technology to
     streamline internal
     management
     processes.
2006 Goals 1, 2, 3, 4, 5EPA % increase in        371,524 pages        Streamline          Through August
     Cross-Goal             reduced              were scanned or      SCORPIOS            10, 2006, there
     Strategies:"Excellence printing/scanning    printed in CY        processes and       were 244,220
     in Information Service                      2005.                reduce manual       pages
     Delivery". EPA will                                              processing by       printed/scanned.
     use information                                                  users. Reduce the   The CY 2006 to
     technology to                                                    percentage of       date reduction in
     streamline internal                                              prints/scans by     printed/scanned
     management                                                       3%.                 pages is 127,324.
     processes.
2006 Goals 1, 2, 3, 4, 5EPA   % performance      All performance      Ensure All          Through July
     Cross-Goal               targets aligned    targets were         performance         2006, all
     Strategies:"Excellence   with budget        100% aligned with    targets are 100%    performance
     in Information Service   resources in BAS   budget resources     aligned with        targets were
     Delivery". EPA will                         in BAS in FY 2005.   budget resources    100% aligned with
     use information                                                  in BAS.             budget resources
     technology to                                                                        in BAS.
     streamline internal
     management
     processes.
2007 Goals 1, 2, 3, 4, 5EPA % of time IFMS is    IFMS was             Maintain IFMS       Information will be
     Cross-Goal             available during     available during     system availability available by
     Strategies:"Excellence core work hours      95% of core work     at least 95%        9/30/07
     in Information Service                      hours                during core work
     Delivery". EPA will                                              hours
     use information
     technology to
     streamline internal
     management
     processes.
2007 Goals 1, 2, 3, 4, 5EPA   Average response   IFMS average         Maintain IFMS      Information will be
     Cross-Goal               time for online    response time for    average online     available by
     Strategies:"Excellence   transaction        online transaction   response time for 9/30/07
     in Information Service   (document)         (document)           transaction update
     Delivery". EPA will      update             update is within     at .4 of one
     use information                             .27 of one second.   second.
     technology to
     streamline internal
     management
     processes.
2007 Goals 1, 2, 3, 4, 5EPA Average per          IFMS transaction     Maintain IFMS       Information will be
     Cross-Goal             transaction          cost is within       transaction cost at available by
     Strategies:"Excellence (document) cost      $4.53 per            $6.00 per           9/30/07
     in Information Service                      transaction          transaction
     Delivery". EPA will                         (document).          (document)
     use information
     technology to
     streamline internal
     management
     processes.
2007 Goals 1, 2, 3, 4, 5EPA % reduction          In CY 2005,          Streamline          Information will be
     Cross-Goal             printing/scanning    371,524 pages        SCORPIOS            available by
     Strategies:"Excellence                      were scanned or      processes and       9/30/07
     in Information Service                      printed, a           reduce manual




                                                 12 of 26
LFS                                                                      BY2008 – President’s Budget

      Delivery". EPA will                         reduction over       processing by
      use information                             prior year           users. Reduce the
      technology to                               print/scans.         percentage of
      streamline internal                                              prints/scans by
      management                                                       3%.
      processes.
2007 Goals 1, 2, 3, 4, 5EPA   % performance       All performance      Ensure all          Information will be
     Cross-Goal               targets aligned     targets were         performance         available by
     Strategies:"Excellence   with budget         100% aligned with    targets are 100%    9/30/07
     in Information Service   resources in BAS    budget resources     aligned with
     Delivery". EPA will                          in BAS.              budget resources
     use information                                                   in BAS.
     technology to
     streamline internal
     management
     processes.
2007 Goals 1, 2, 3, 4, 5       Maintain           To date, EPA's       Submit EPA's FY     Information will be
     EPA Cross-Goal           unqualified audit   financial            2006 Financial      available on
     Strategies:              opinion annually.   statements have      statements on       11/15/06.
     "Excellence in                               received an          11/15/2006 and
     Information Service                          unqualified audit    receive an
     Delivery". EPA will                          opinion annually.    unqualified
     use information                                                   opinion.
     technology to
     streamline internal
     management
     processes.
2008 Goals 1, 2, 3, 4, 5EPA Maintain              To date, EPA's       Submit EPA's FY     Information will be
     Cross-Goal             unqualified audit     financial            2007 Financial      available on
     Strategies:"Excellence opinion annually.     statements have      Statements on       11/15/07.
     in Information Service                       received an          11/15/2007 and
     Delivery". EPA will                          unqualified audit    receive an
     use information                              opinion.             unqualified
     technology to                                                     opinion.
     streamline internal
     management
     processes.
2008 Goals 1, 2, 3, 4, 5EPA % of time IFMS is     To date, IFMS has    Maintain IFMS       Information will be
     Cross-Goal             available during      been available       system availability available by
     Strategies:"Excellence core work hours       during 95% of        at least 95%        9/30/08
     in Information Service                       core working         during core work
     Delivery". EPA will                          hours.               hours.
     use information
     technology to
     streamline internal
     management
     processes.
2008 Goals 1, 2, 3, 4, 5EPA   Average response    To date, IFMS        Maintain IFMS      Information will be
     Cross-Goal               time for online     average response     average online     available by
     Strategies:"Excellence   transaction         time for online      response time for 9/30/08
     in Information Service   (document)          transaction          transaction update
     Delivery". EPA will      update              (document)           at .4 of one
     use information                              update was within    second.
     technology to                                .27 of one second.
     streamline internal
     management
     processes.
2008 Goals 1, 2, 3, 4, 5EPA Average per           To date, IFMS        Maintain IFMS       Information will be
     Cross-Goal             transaction           transaction cost     transaction cost at available by
     Strategies:"Excellence (document) cost       was within $4.53     $6.00 per           9/30/08
     in Information Service                       per transaction      transaction
     Delivery". EPA will                          (document).          (document)
     use information
     technology to




                                                  13 of 26
LFS                                                                        BY2008 – President’s Budget

         streamline internal
         management
         processes.
2008 Goals 1, 2, 3, 4, 5EPA % reduction            In CY 2005,          Streamline        Information will be
     Cross-Goal             printing/scanning      371,524 pages        SCORPIOS          available by
     Strategies:"Excellence                        were scanned or      processes and     9/30/08
     in Information Service                        printed, a           reduce manual
     Delivery". EPA will                           reduction over       processing by
     use information                               prior year           users. Reduce the
     technology to                                 prints/scans.        percentage of
     streamline internal                                                prints/scans by
     management                                                         3%.
     processes.
2008 Goals 1, 2, 3, 4, 5EPA    % performance       All performance      Ensure All           Information will be
     Cross-Goal                targets aligned     targets were         performance          available by
     Strategies:"Excellence    with budget         100% aligned with    targets are 100%     9/30/08
     in Information Service    resources in BAS    budget resources     aligned with
     Delivery". EPA will                           in BAS in FY 2005    budget resources
     use information                                                    in BAS.
     technology to
     streamline internal
     management
     processes.



FEA Performance Reference Model (PRM) BY08

FEA PRM


Fiscal    Strategic Measurement Measurement Measurement Measurement Baseline   Planned   Actual
Year       Goal(s)     Area       Category   Grouping    Indicator           Improvement Results
         Supported                                                              to the
                                                                               Baseline


All new IT investments initiated for FY 2005 and beyond must use Table 2 and are required to use the Federal
Enterprise Architecture (FEA) Performance Reference Model (PRM). Please use Table 2 and the PRM to identify
the performance information pertaining to this major IT investment. Map all Measurement Indicators to the
corresponding ""Measurement Area"" and ""Measurement Grouping"" identified in the PRM. There should be at
least one Measurement Indicator for at least four different Measurement Areas (for each fiscal year). The PRM is
available at www.egov.gov.


I.E: SECURITY AND PRIVACY BY08

Costs & Risks BY08
In order to successfully address this area of the business case, each question below must be answered at the
system/application level, not at a program or agency level. Systems supporting this investment on the planning
and operational systems security tables should match the systems on the privacy table below. Systems on the
Operational Security Table must be included on your agency FISMA system inventory and should be easily
referenced in the inventory (i.e., should use the same name or identifier).
All systems supporting and/or part of this investment should be included in the tables below, inclusive of both
agency owned systems and contractor systems. For IT investments under development, security and privacy
planning must proceed in parallel with the development of the system/s to ensure IT security and privacy
requirements and costs are identified and incorporated into the overall lifecycle of the system/s.
Please respond to the questions below and verify the system owner took the following actions:
Have the IT security costs for the system(s) been         Yes
identified and integrated into the overall costs of the
investment?
Provide the Percentage IT Security for the budget year 5.32
Is identifying and assessing security and privacy risks a Yes
part of the overall risk management effort for each
system supporting or part of this investment.

Security: Planning Systems BY08




                                                   14 of 26
LFS                                                                             BY2008 – President’s Budget

Systems in Planning - Security


   Name of        Agency/ or Contractor Operated          Planned Operational         Planned or Actual C&A
   System                    System?                             Date                    Completion Date




Security: Operational Systems BY08

Operational Systems - Security


 Name of      Agency/ or        NIST FIPS     Has C&A      Date C&A       What            Date        Date the
 System       Contractor         199 Risk       been       Complete    standards      Complete(d): contingency
               Operated           Impact     Completed,                were used        Security     plan tested
               System?             level     using NIST                  for the     Control Testing
                                              800-37?                   Security
                                                                        Controls
                                                                         tests?
             Contractor
BAS                         Moderate        Yes           6/30/2005 NIST 800-26 9/21/2006           8/10/2006
             Only
             Government
CPS                         Moderate        Yes           7/15/2005 NIST 800-26 9/15/2006           3/17/2006
             Only
             Contractor
IFMS                        Moderate        Yes           3/9/2005    NIST 800-26 9/22/2006         3/17/2006
             Only
             Contractor
MARS                        Moderate        Yes           8/12/2005 NIST 800-26 9/22/2006           3/17/2006
             Only
             Contractor
SCORPIOS                    Moderate        Yes           2/24/2006 NIST 800-26 9/22/2006           3/9/2006
             Only



Security: Weaknesses & Contractor Procedures BY08
Have any weaknesses, not yet remediated, related to       Yes
any of the systems part of or supporting this investment
been identified by the agency or IG?
If "yes," have those weaknesses been incorporated into Yes
the agency's plan of action and milestone process?
Indicate whether an increase in IT security funding is    No
requested to remediate IT security weaknesses?
If "yes," specify the amount, provide a general description of the weakness, and explain how the funding request
will remediate the weakness.

How are contractor security procedures monitored, verified, and validated by the agency for the contractor
systems above?
[redacted]

Privacy: Planning & Operational Systems BY08

Planning & Operational Systems - Privacy


 Name of      Is this a     Is there a Privacy      Is the PIA available    Is a System of       Was a new or
 System         new        Impact Assessment            to the public?      Records Notice      amended SORN
              system?     (PIA) that covers this                           (SORN) required    published in FY 06?
                                 system?                                   for this system?
                                                                                              No, because the
                                                                                              system is not a
BAS          No           Yes.                     Yes.                    No
                                                                                              Privacy Act system
                                                                                              of records.
                                                   No, because a PIA is                       No, because the
                                                   not yet required to                        system is not a
CPS          No           No.                                           No
                                                   be completed at this                       Privacy Act system
                                                   time.                                      of records.
                                                                                              No, because the
IFMS         No           Yes.                     Yes.                    No
                                                                                              system is not a




                                                     15 of 26
           LFS                                                                           BY2008 – President’s Budget

                                                                                                        Privacy Act system
                                                                                                        of records.
                                                                                                        No, because the
                                                                                                        system is not a
           MARS           No        Yes.                    Yes.                    No
                                                                                                        Privacy Act system
                                                                                                        of records.
                                                                                                        No, because the
                                                                                                        system is not a
           SCORPIOS No              Yes.                    Yes.                    No
                                                                                                        Privacy Act system
                                                                                                        of records.




           I.F: ENTERPRISE ARCHITECTURE (EA) BY08

           General EA Questions BY08
           In order to successfully address this area of the business case and capital asset plan you must ensure the
           investment is included in the agency's EA and Capital Planning and Investment Control (CPIC) process, and is
           mapped to and supports the FEA. You must also ensure the business case demonstrates the relationship between
           the investment and the business, performance, data, services, application, and technology layers of the agency's
           EA.
           Is this investment included in your agency's target       Yes
           enterprise architecture?
           If "no," please explain why this investment is not included in your agency's target enterprise architecture?

           Is this investment included in the agency's EA Transition No
           Strategy?
           If "yes," provide the investment name as identified in
           the Transition Strategy provided in the agency's most
           recent annual EA Assessment.
           If "no," please explain why this investment is not included in the agency's EA Transition Strategy?
           LFS is not included in EPA's most recent Transition Strategy and Sequencing Plan because that plan
           focused exclusively on Investments in Development, Modernization or Enhancement phases that planned
           to use EPA's Central Service Components.

           FEA SRM BY08
           Identify the service components funded by this major IT investment (e.g., knowledge management, content
           management, customer relationship management, etc.). Provide this information in the format of the following
           table. For detailed guidance regarding components, please refer to http://www.whitehouse.gov/omb/egov/.

           Service Component Reference Model (SRM) Table


  Agency Component Name        Agency Component Service  FEA SRM               FEA SRM          FEA      FEA    Internal     BY
                                  Description   Domain Service Type           Component       Service   Service    or     Funding
                                                                                            Component Component External Percentage
                                                                                              Reused    Reused   Reuse?
                                                                                               Name      UPI
                               Defines the set of
                               capabilities that
                               support the
                               communication
                               between newer
                               generation         Back     Development
                                                                       Legacy
IFMS/Legacy Integration        hardware/software Office    and                                                     Internal 11
                                                                       Integration
                               applications and   Services Integration
                               the previous,
                               major generation
                               of
                               hardware/sotware
                               applications.
                               Defines the set of Back                Activity-
IFMS/Activity-Based                                        Financial
                               capabilities that  Office              Based                                        Internal 11
Management                                                 Management
                               support a defined, Services            Management




                                                               16 of 26
           LFS                                                                BY2008 – President’s Budget

                            specific set of
                            finance-related
                            tasks for a given
                            objective.
                            Defines the set of
                            capabilities that
                            support the        Back
                                                        Financial
IFMS/Auditing               examination and Office                 Auditing                        Internal 11
                                                        Management
                            verification of    Services
                            records for
                            accuracy.
                            Defines the set of
                            capabilities that
                            support the
                                               Back
                            charging,                   Financial  Billing and
IFMS                                           Office                                              Internal 11
                            collection and              Management Accounting
                                               Services
                            reporting of an
                            organization's
                            accounts.
                            Defines the set of
                            capabilities that
                            support the use of
                            credit cards or
                                               Back
                            electronic funds            Financial  Credit /
IFMS                                           Office                                              Internal 11
                            transfers for               Management Charge
                                               Services
                            payment and
                            collection of
                            products or
                            services.
                            Defines the set of
                            capabilities that
                            support the
                                               Back
                            calculations and            Financial  Currency
IFMS/Currency Translation                      Office                                              Internal 1
                            difference                  Management Translation
                                               Services
                            between multiple
                            mediums of
                            exchange.
                            Defines the set of
                            capabilities that
                                               Back
                            support the                 Financial  Debt
IFMS/SCORPIOS/Debt                             Office                                              Internal 11
                            process of                  Management Collection
                                               Services
                            accounts
                            receivable.
                            Defines the set of
                            capabilities that
                            support the
                                               Back
                            management and              Financial  Expense
IFMS/Expense Management                        Office                                              Internal 11
                            reimbursement of            Management Management
                                               Services
                            costs paid by
                            employees or an
                            organization.
                            Defines the set of
                            capabilities that  Back
                                                        Financial  Payment /
IFMS/CPS/Payment/Settlement support the        Office                                              Internal 11
                                                        Management Settlement
                            process of         Services
                            accounts payable.
                            Defines the set of
                            capabilities that
                            support the        Back
                                                        Financial  Revenue
IFMS/Revenue Management     allocation and re- Office                                              Internal 11
                                                        Management Management
                            investment of      Services
                            earned net credit
                            or capital within




                                                       17 of 26
LFS                                                                         BY2008 – President’s Budget

                     an organization.

Use existing SRM Components or identify as "NEW". A "NEW" component is one not already identified as a
service component in the FEA SRM.
A reused component is one being funded by another investment, but being used by this investment. Rather than
answer yes or no, identify the reused service component funded by the other investment and identify the other
investment using the Unique Project Identifier (UPI) code from the OMB Ex 300 or Ex 53 submission.
'Internal' reuse is within an agency. For example, one agency within a department is reusing a service
component provided by another agency within the same department. 'External' reuse is one agency within a
department reusing a service component provided by another agency in another department. A good example of
this is an E-Gov initiative service being reused by multiple organizations across the federal government.
Please provide the percentage of the BY requested funding amount used for each service component listed in the
table. If external, provide the funding level transferred to another agency to pay for the service.

FEA TRM BY08
To demonstrate how this major IT investment aligns with the FEA Technical Reference Model (TRM), please list
the Service Areas, Categories, Standards, and Service Specifications supporting this IT investment.

Technical Reference Model (TRM) Table


    FEA SRM          FEA TRM Service Area     FEA TRM Service     FEA TRM Service     Service Specification (i.e.
   Component                                     Category            Standard         vendor or product name)
Activity-Based       Component                                   Platform            [redacted]
                                             Business Logic
Management           Framework                                   Independent
                     Component                                                       [redacted]
Credit / Charge                              Data Interchange Data Exchange
                     Framework
Payment /            Component                                                       [redacted]
                                             Data Interchange Data Exchange
Settlement           Framework
Currency             Component                                                       [redacted]
                                             Data Interchange Data Exchange
Translation          Framework
                     Component                                                       [redacted]
Debt Collection                              Data Interchange Data Exchange
                     Framework
Expense              Component                                                       [redacted]
                                             Data Interchange Data Exchange
Management           Framework
                     Component               Data                Reporting and       [redacted]
Auditing
                     Framework               Management          Analysis
Revenue              Component               Data                Reporting and       [redacted]
Management           Framework               Management          Analysis
Billing and          Component               Data                Reporting and       [redacted]
Accounting           Framework               Management          Analysis
                     Service Platform and                        Application         [redacted]
Legacy Integration                           Delivery Servers
                     Infrastructure                              Servers

Service Components identified in the previous question should be entered in this column. Please enter multiple
rows for FEA SRM Components supported by multiple TRM Service Specifications
In the Service Specification field, Agencies should provide information on the specified technical standard or
vendor product mapped to the FEA TRM Service Standard, including model or version numbers, as appropriate.

Reuse & Information Sharing BY08
Will the application leverage existing components and/or Yes
applications across the Government (i.e., FirstGov,
Pay.Gov, etc)?
If "yes," please describe how the application will leverage existing components and/or applications across the
Government.
The LFS Exhibit 300 submission and the FinRS Exhibit 300 submission are inter-related and
complementary documents. The legacy financial systems must be maintained to sustain operations until
the components of FinRS are fully implemented. FinRS, in turn, leverages many components and
applications across the Government. Together, these two already leverage the Defense Finance and
Accounting Service (DFAS) for payroll. This transition ocurred in FY 2006 and will remain in place
throughout the lifecycle of the investment. In addition, EPA financial systems leverage eTravel for travel
services, and are aligned with the Grants.gov, Integrated Acquisition Environment, e-Security and e-




                                                   18 of 26
LFS                                                                            BY2008 – President’s Budget

Authorizaton initiatives.

Furthermore, FinRS is replacing the Agency's core financial system in alignment with the objectives and
guidance of OMB's Financial Management Line of Business (FM LoB). Because the FM LoB is a
government-wide initiative for financial management improvement, and EPA will ensure that it
implements a financial management system solution consistent with the FM LoB vision: to establish the
framework for a government-wide financial management solution that is efficient and improves business
performance while ensuring integrity in accountability, financial controls, and mission effectiveness. In
this way, the goals identified for the FM LoB provide the underpinnings for EPA's FinRS plan:

- Achieve or enhance process improvements and cost savings in the acquisition, development,
implementation, and operation of financial management systems through shared services, joint
procurements, consolidation, and other means
- Provide for standardization of business processes and data elements
- Promote seamless data exchange between and among federal agencies
- Strengthen internal controls through real-time interoperability of core financial and subsidiary systems.
Does this investment provide the public with access to a No
government automated information system?
If "yes," does customer access require specific software
(e.g., a specific web browser version)?
If "yes," provide the specific product name(s) and
version number(s) of the required software and the date
when the public will be able to access this investment by
any software (i.e. to ensure equitable and timely access
of government information and services).

FEA Primary Mapping BY08

FEA Primary Mapping
Reference Model:                                                                    BRM
                                                                                    Management of Government
Business Area:
                                                                                    Resources
Line of Business:                                                                   Financial Management
Sub Function:                                                                       Accounting
Mapping Code:                                                                       402124


II.A: ALTERNATIVES ANALYSIS BY08

Analysis Background BY08
Part II should be completed only for investments identified as "Planning" or "Full Acquisition," or "Mixed Life-
Cycle" investments in response to Question 6 in Part I, Section A above.
In selecting the best capital asset, you should identify and consider at least three viable alternatives, in addition
to the current baseline, i.e., the status quo. Use OMB Circular A- 94 for all investments, and the Clinger Cohen
Act of 1996 for IT investments, to determine the criteria you should use in your Benefit/Cost Analysis.
Did you conduct an alternatives analysis for this
project?
If "yes," what is the date of the analysis?
If "no," what is the anticipated date this analysis will be
completed?
If no analysis is planned, please briefly explain why:



Alternatives Table BY08
Use the results of your alternatives analysis to complete the following table:

Alternatives Analysis Results


 Send to       Alternative         Description of         Risk Adjusted Lifecycle         Risk Adjusted Lifecycle
  OMB           Analyzed            Alternative               Costs estimate                 Benefits estimate
False                                                 0                               0
False      Baseline             Status quo            0                               0




                                                     19 of 26
     LFS                                                                          BY2008 – President’s Budget


Selected Alternative BY08
Which alternative was selected by the Initiative Governance process and why was it chosen?

What specific qualitative benefits will be realized?



II.B: RISK MANAGEMENT BY08

Risk Management Plan BY08
You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-
cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively
managing risk throughout the investment's life-cycle.
Does the investment have a Risk Management Plan?
What is the date of the risk management plan?
Has the Risk Management Plan been significantly changed
since last year's submission to OMB?
If "yes," describe any significant changes to the Risk Management Plan:

If there currently is no risk plan, will a plan be developed?
If "yes," what is the planned completion date of the risk plan?
If "no," what is the strategy for managing the risks?



Investment Risks BY08
Briefly describe how investment risks are reflected in the life cycle cost estimate and investment schedule:



II.C: COST AND SCHEDULE PERFORMANCE BY08

Earned Value BY08
Does the earned value management system meet the criteria
in ANSI/EIA Standard - 748?
Answer the following questions about current cumulative cost and schedule performance. The numbers reported below
should reflect current actual information. (Per OMB requirements Cost/Schedule Performance information should include
both Government and Contractor Costs):
What is the Planned Value (PV)?
What is the Earned Value (EV)?
What is the actual cost of work performed (AC)?
What costs are included in the reported Cost/Schedule
Performance information (Government Only/Contractor
Only/Both)?
EVMS "As of" date:
What is the calculated Schedule Performance Index (SPI =
EV/PV)?
What is the schedule variance (SV = EV-PV)?
What is the calculated Cost Performance Index (CPI =
EV/AC)?
What is the cost variance (CV = EV-AC)?
EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be
included in the table (Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the
milestones in the initial baseline, as well as milestones in the current baseline.
Answer the following questions about the status of this investment. Include information on all appropriate capital assets
supporting this investment except for assets in which the performance information is reported in a separate exhibit 300.

Cost/Schedule Variance BY08
Is the CV% or SV% greater than 10%? (CV%= CV/EV x 100;
SV%= SV/PV x 100)
If "yes," was it the CV or SV or both?
If "yes," explain the variance:

If "yes," what corrective actions are being taken?




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     LFS                                                                            BY2008 – President’s Budget

What is the most current "Estimate at Completion"?

Performance Baseline BY08
Have any significant changes been made to the baseline
during the past fiscal year?
Complete the following table to compare actual performance against the current performance baseline and to the initial
performance baseline. In the Current Baseline section, for all milestones listed, you should provide both the baseline and
actual completion dates (e.g., "03/23/2003"/ "04/28/2004") and the baseline and actual total costs (in $ Millions). In the
event that a milestone is not found in both the initial and current baseline, leave the associated cells blank. Note that the
'Description of Milestone' and 'Percent Complete' fields are required. Indicate 0 for any milestone no longer active.
If "yes," when was it approved by OMB?

Comparison of Initial Baseline and Current Approved Baseline


                                                                                                      Current
                                   Initial Baseline                   Current Baseline                Baseline
             Description                                                                              Variance
Milestone                                                                                                             Percent
                  of
Number                       Planned                              Completion                                         Complete
              Milestone                       Total Cost                           Total Cost      Schedule
                            Completion                              Date                                    Cost
                                             (Estimated)                                           (# days)
                               Date                          Planned Actual Planned Actual
Project



III.A: RISK MANAGEMENT BY08

Risk Management Plan BY08
Part III should be completed only for investments identified as "Operation and Maintenance" (Steady State) in response to
Question 6 in Part I, Section A above.
You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-
cycle, developed a risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively
managing risk throughout the investment's life-cycle.
Does the investment have a Risk Management Plan?                Yes
What is the date of the risk management plan?                   8/2/2006
Has the Risk Management Plan been significantly changed         No
since last year's submission to OMB?
If "yes," describe any significant changes to the Risk Management Plan:

If there currently is no risk plan, will a plan be developed?
If "yes," what is the planned completion date of the risk plan?
If "no," what is the strategy for managing the risks?



III.B: COST AND SCHEDULE PERFORMANCE BY08

Operational Analysis BY08
Was operational analysis conducted?                           Yes
If "yes," provide the date the operational analysis was       10/26/2005
completed.
Please provide a brief summary of the operational analysis results.
In compliance with EPA internal guidance and the OMB Capital Programming Guide, EPA conducted an operational
analysis on the LFS components to determine whether the initiatives were meeting program objectives and the
needs of the owners and users, as well as performing within baseline cost, schedule and performance goals. The
analysis identified the following prevasive themes for EPA's business functions and their supporting OCFO systems:
Inconsistent Data, Limited System Interoperability, Information Latency, Multiple Reporting Systems, High System
Availability, Low System Usability, Proliferation of Cuff Systems, and Costly Maintenance. As part of this analysis,
EPA conducted a strategic assessment of EPA's financial systems in FY 2002 to assess the current architecture and
identify the target architecture most appropriate for EPA. The purpose of the target architecture was to provide an
understanding of the optimal state of the financial IT architecture the EPA would like to achieve to support the
Agency's financial management requirements and mission. Since completing the strategic assessment of its financial
systems, EPA has regularly conducted operational analyses to ensure its strategies for replacing the legacy financial
systems are in line with future plans for modernizing its target financial systems. For example, EPA conducted
stakeholder interviews in February 2005 and a series of focus groups with system users from March to May 2005 to
identify requirements for core financial system and planning component. The interviews and focus groups included



                                                           21 of 26
       LFS                                                                                       BY2008 – President’s Budget

representatives from across EPA, including Regions and Program Offices. Information was gathered about functional
weaknesses in the current financial systems and ways in which financial management processes could be improved.
These interviews focused on whether business needs and customer expectations were currently being met and how
the delivery of services could be improved with the proposed replacement financial systems (as detailed in the FinRS
Exhibit 300).
If "no," please explain why it was not conducted and if there are any plans to conduct operational analysis in the future:



Performance Baseline BY08
Complete the following table to compare actual cost performance against the planned cost performance baseline. Milestones
reported may include specific individual scheduled preventative and predictable corrective maintenance activities, or may be
the total of planned annual operation and maintenance efforts.
What costs are included in the reported Cost/Schedule          Contractor and Government
Performance information (Government Only/Contractor
Only/Both)?

Comparison of Plan vs. Actual Performance Table


                                                                       Planned                         Actual                   Variance
     Milestone
                        Description of Milestone
     Number                                                     Completion        Total     Completion           Total     Schedule (#
                                                                                                                                               Cost
                                                                  Date            Cost        Date               Cost         days)
                     IFMS: Security and adaptive, corrective,
1                                                                09/30/2004        $6.900     09/30/2004          $8.065                  0 ($1.165)
                     and functional maintenance
                     IFMS: Security and adaptive, corrective,
2                                                                09/30/2005        $7.900     09/30/2005          $7.408                  0    $0.492
                     and functional maintenance
                     IFMS: Security and adaptive, corrective,
3                                                                09/30/2006        $8.300     09/30/2006          $5.209                  0    $3.091
                     and functional maintenance
                     IFMS: Security and adaptive, corrective,
4                                                                09/30/2007        $7.750     09/30/2007                                  0
                     and functional maintenance
                     IFMS: Security and adaptive, corrective,
5                                                                09/30/2008        $6.120     09/30/2008                                  0
                     and functional and maintenance

6    [redacted]           [redacted]           [redacted]           [redacted]         [redacted]           [redacted]          [redacted]
7     EPAYS: Security and adaptive, corrective, and functional maintenance                09/30/2004    $3.557    09/30/2004   $4.070 0       ($0.513)
8     EPAYS: Limited O&M to retire EPAYS by 12/31/04                                      12/31/2004    $0.906    12/31/2004   $1.832 0       ($0.926)
9     SCORPIOS: Security and adaptive, corrective and functional maintenance              09/30/2004    $1.600    09/30/2004   $1.585 0        $0.015
10    SCORPIOS: Security and adaptive, corrective, and functional maintenance             09/30/2005    $1.700    09/30/2005   $1.419 0        $0.281
11    SCORPIOS: Security and adaptive, corrective, and functional maintenance             09/30/2006    $1.700    09/30/2006   $1.108 0        $0.592
12    SCORPIOS: Security and adaptive, corrective, and funtional maintenance              09/30/2007    $1.700    09/30/2007          0
13    SCORPIOS: Security and adaptive, corrective, and functional maintenance             09/30/2008    $1.640    09/30/2008          0

14    [redacted]           [redacted]            [redacted]          [redacted]           [redacted]        [redacted]          [redacted]
15    [redacted]           [redacted]            [redacted]          [redacted]           [redacted]        [redacted]          [redacted]
16    BAS: Security and adaptive, corrective, and functional maintenance              09/30/2004       $1.301    09/30/2004    $1.327 0       ($0.026)
17    BAS: Security, and adaptive, corrective, and functional maintenance             09/30/2005       $1.326    09/30/2005    $1.322 0        $0.004
18    BAS: Security and adaptive, corrective, and functional maintenance              09/30/2006       $1.351    09/30/2006    $1.628 0       ($0.277)
19    BAS: Security and adaptive, corrective, and functional maintenance              09/30/2007       $0.459    09/30/2007           0

20    [redacted]           [redacted]            [redacted]          [redacted]           [redacted]        [redacted]          [redacted]
21    MARS: Security and adaptive, corrective and functional maintenance              09/30/2004       $1.474    09/30/2004           0
22    MARS: Limited O&M to retire MARS to 12/31/2004                                  12/31/2004       $0.374    12/31/2004    $1.420 0       ($1.046)
23    CPS: Security and adaptive, corrective, and functional maintenance              09/30/2004       $0.500    09/30/2004    $0.112 0        $0.388
24    CPS: Security and adaptive, corrective, and functional maintenance              09/30/2005       $0.500    09/30/2005    $0.495 0        $0.005
25    CPS: Security and adaptive, corrective, and functional maintenance              09/30/2006       $0.500    09/30/2006    $0.000 0        $0.500
26    CPS: Security and adaptive, corrective, and functional maintenance              09/30/2007       $0.580    09/30/2007           0
27    CPS: Security and adaptive, corrective, and functional maintenance              09/30/2008       $0.470    09/30/2008           0

28    [redacted]           [redacted]            [redacted]          [redacted]           [redacted]        [redacted]          [redacted]
   Small Systems (ARTS, IDOTS, FPS, GPAS, SPITS, and MATS): Security and adaptive,
29                                                                                             09/30/2004 $0.500 09/30/2004 $1.713 0 ($1.213)
   corrective, and functional maintenance




                                                                      22 of 26
      LFS                                                                                        BY2008 – President’s Budget

     Small Systems (ARTS, IDOTS, FPS, GPAS, SPITS, and MATS): Security and adaptive,
30                                                                                             09/30/2005 $0.360 09/30/2005 $1.618 0 ($1.258)
     corrective, and functional maintenance
     Small Systems (ARTS, IDOTS, FPS, GPAS, SPITS, and MATS): Security and adaptive,
31                                                                                             09/30/2006 $0.366 09/30/2006 $1.677 0 ($1.311)
     corrective, and functional maintenance
     Small Systems (ARTS, IDOTS, FPS, GPAS, SPITS, and MATS): Security and adaptive,
32                                                                                             09/30/2007 $0.373 09/30/2007         0
     corrective, and functional maintenance
     Small Systems (ARTS, IDOTS, FPS, GPAS, SPITS, and MATS): Security and adaptive,
33                                                                                             09/30/2008 $1.010 09/30/2008         0
     corrective, and functional maintenance

34    [redacted]           [redacted]            [redacted]           [redacted]         [redacted]       [redacted]          [redacted]
             CPARS: Security and adaptive, corrective, and
35                                                                09/30/2004       $0.396   09/30/2004       $0.000             0       $0.396
             funtional maintenance. Retire CPARS by 9/30/04
             Develop an inventory of current sources and
36           contractual obligations for information security     12/31/2005       $0.000   12/31/2005                          0
             products and services
             Develop migration plan for acquiring information
             security products and services from Centers of
37                                                                09/30/2006       $0.000   09/30/2006                          0
             Excellence established under the Information
             Systems Security Line of Business

Project                                                          [redacted] [redacted] [redacted] [redacted] [redacted] [redacted]
Totals


IV.A: E-GOV AND LINES OF BUSINESS OVERSIGHT BY08

Partners BY08
Part IV should be completed only for investments identified as an E-Gov initiative or a Line of Business(LOB), i.e., selected
the "E-Gov and LOB Oversight" choice in response to Question 6 in Part I, Section A above. Investments identified as "E-Gov
and LOB Oversight" will complete only Parts I and IV of the exhibit 300.
Multi-agency initiatives, such as E-Gov and LOB initiatives, should develop a joint exhibit 300.
As a joint exhibit 300, please identify the agency stakeholders. Provide the partner agency and partner agency approval date
for this joint exhibit 300.

      Stakeholder Table


               Partner Agency Name                              Partner Agency                   Joint Exhibit Approval Date




       Partnering Strategies BY08
       Provide the partnering strategies you are implementing with the participating agencies and organizations.
       Identify all partner agency capital assets supporting the common solution; Managing Partner capital assets
       should also be included in this joint exhibit 300. These capital assets should be included in the Summary of
       Spending table of Part I, Section B. (Partner Agency Asset UPIs should also appear on the Partner Agency's
       exhibit 53)

      Partner Capital Assets within this Investment


       Partner Agency Name Partner Agency Partner Agency Asset Title Partner Agency Exhibit 53 UPI (BY2008)




       Partner Funding BY08
       For jointly funded initiative activities, provide in the "Partner Funding Strategies Table": the name(s) of partner
       agencies; the UPI of the partner agency investments; and the partner agency contributions for CY and BY. Please
       indicate partner contribution amounts (in-kind contributions should also be included in this amount) and fee-for-
       service amounts. (Partner Agency Asset UPIs should also appear on the Partner Agency's exhibit 53. For non-IT
       fee-for-service amounts the Partner exhibit 53 UPI can be left blank)

      Partner Funding Strategies


         Partner              Partner          Partner exhibit 53             CY            CY Fee-for-       BY          BY Fee-for-
       Agency Name            Agency             UPI (BY2008)             Contribution        Service     Contribution     Service




       Analysis Background BY08



                                                                       23 of 26
LFS                                                                           BY2008 – President’s Budget

An Alternatives Analysis for E-Gov and LOB initiatives should also be obtained. At least three viable alternatives,
in addition to the current baseline (i.e., the status quo), should be included in the joint exhibit 300. Use OMB
Circular A-94 for all investments, and the Clinger Cohen Act of 1996 for IT investments, to determine the criteria
you should use in your Benefit/Cost Analysis.
Did you conduct an alternatives analysis for this
project?
If "yes," what is the date of the analysis?
If "no," what is the anticipated date this analysis will be
completed?
If no analysis is planned, please briefly explain why:



Alternatives Table BY08
Use the results of your alternatives analysis to complete the following table:

Alternatives Analysis Results


 Send to        Alternative        Description of          Risk Adjusted Lifecycle       Risk Adjusted Lifecycle
  OMB            Analyzed           Alternative                Costs estimate               Benefits estimate
False                                                  0                             0
False      Baseline             Status quo             0                             0



Selected Alternative BY08
Which alternative was selected by the Initiative Governance process and why was it chosen?

What specific qualitative benefits will be realized?



Quantitative Benefits BY08
What specific quantitative benefits will be realized (using current dollars) Use the results of your alternatives
analysis to complete the following table:

Federal Quantitative Benefits


            Budgeted   Cost             Justification for Budgeted Cost          Justification for Cost Avoidance
              Cost   Avoidance                      Savings
             Savings
PY - 6      0           0
2000
PY - 5      0           0
2001
PY - 4      0           0
2002
PY - 3      0           0
2003
PY - 2      0           0
2004
PY - 1      0           0
2005
PY 2006     0           0
CY 2007     0           0
BY 2008     0           0
BY + 1      0           0
2009
BY + 2      0           0
2010
BY + 3      0           0
2011




                                                       24 of 26
               LFS                                                                          BY2008 – President’s Budget

               BY + 4      0           0
               2012
               BY + 5      0           0
               2013
               BY + 6      0           0
               2014
               BY + 7      0           0
               2015
               BY + 8      0           0
               2016
               Total LLC 0             0
               Benefit




IV.B: RISK MANAGEMENT BY08

Risk Management Plan BY08
You should have performed a risk assessment during the early planning and initial concept phase of this investment's life-cycle, developed a
risk-adjusted life-cycle cost estimate and a plan to eliminate, mitigate or manage risk, and be actively managing risk throughout the
investment's life-cycle.
Does the investment have a Risk Management Plan?
What is the date of the risk management plan?
Has the Risk Management Plan been significantly changed since last
year's submission to OMB?
If "yes," describe any significant changes to the Risk Management Plan:

If there currently is no risk plan, will a plan be developed?
If "yes," what is the planned completion date of the risk plan?
If "no," what is the strategy for managing the risks?



Investment Risks BY08
Briefly describe how investment risks are reflected in the life cycle cost estimate and investment schedule:



IV.C: COST AND SCHEDULE PERFORMANCE BY08

Earned Value BY08
You should also periodically be measuring the performance of operational assets against the baseline established during the planning or full
acquisition phase (i.e., operational analysis), and be properly operating and maintaining the asset to maximize its useful life. Operational
analysis may identify the need to redesign or modify an asset by identifying previously undetected faults in design, construction, or
installation/integration, highlighting whether actual operation and maintenance costs vary significantly from budgeted costs, or documenting
that the asset is failing to meet program requirements.
Are you using EVM to manage this investment?
If "no," explain plans to implement EVM:

Please provide a brief summary of the operational analysis results.

This sub-sections questions are NOT applicable for capital assets with ONLY O&M
Answer the following questions about current cumulative cost and schedule performance. The numbers reported below should reflect current
actual information. (Per OMB requirements Cost/Schedule Performance information should include both Government and Contractor Costs):
What costs are included in the reported Cost/Schedule Performance        Contractor and Government
information (Government Only/Contractor Only/Both)?
EVMS "As of" date:
What is the Planned Value (PV)?
What is the Earned Value (EV)?
What is the actual cost of work performed (AC)?
What is the calculated Schedule Performance Index (SPI = EV/PV)?
What is the schedule variance (SV = EV-PV)?
What is the calculated Cost Performance Index (CPI = EV/AC)?




                                                                      25 of 26
               LFS                                                                           BY2008 – President’s Budget

What is the cost variance (CV = EV-AC)?
EVM is required only on DME portions of investments. For mixed lifecycle investments, O&M milestones should still be included in the table
(Comparison of Initial Baseline and Current Approved Baseline). This table should accurately reflect the milestones in the initial baseline, as well
as milestones in the current baseline.
Does the earned value management system meet the criteria in
ANSI/EIA Standard - 748?

Cost/Schedule Variance BY08
Is the CV% or SV% greater than 10%? (CV%= CV/EV x 100; SV%=
SV/PV x 100)
If "yes," was it the CV or SV or both?
If "yes," explain the variance:

If "yes," what corrective actions are being taken?

What is the most current "Estimate at Completion"?

Performance Baseline BY08
Have any significant changes been made to the baseline during the past
fiscal year?
Complete the following table to compare actual performance against the current performance baseline and to the initial performance baseline.
In the Current Baseline section, for all milestones listed, you should provide both the baseline and actual completion dates (e.g., "03/23/2003"/
"04/28/2004") and the baseline and actual total costs (in $ Millions). In the event that a milestone is not found in both the initial and current
baseline, leave the associated cells blank. Note that the 'Description of Milestone' and 'Percent Complete' fields are required. Indicate 0 for any
milestone no longer active.
If "yes," when was it approved by OMB?
Answer the following questions about the status of this investment. Include information on all appropriate capital assets supporting this
investment except for assets in which the performance information is reported in a separate exhibit 300.

Comparison of Initial Baseline and Current Approved Baseline (EGov)


                                                                                                           Current
                                        Initial Baseline                   Current Baseline                Baseline
                Description                                                                                Variance                 Agency
  Milestone                                                                                                               Percent
                     of                                                                                                           Responsible
  Number                          Planned                           Completion                                           Complete
                 Milestone                         Total Cost                           Total Cost      Schedule                  For Activity
                                 Completion                           Date                                       Cost
                                                  (Estimated)                                           (# days)
                                    Date                          Planned Actual Planned Actual
Project




                                                                    26 of 26

				
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