Risk assessment people carrier (DOC)

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					eastsussex.gov.uk



RISK ASSESSMENT FORM FOR OFF-SITE ACTIVITIES

Please complete one sheet for each Risk Assessment

Establishment                                            Department
Group Leader                                             Date
                       People carrier owned by
Location/Purpose                                         Review date
                       Children’s Services journey
Other Staff
Group Size                                               Ratio

Targeted benefits and learning outcomes




Description of Hazards
Site and environment
Walking to/from people carrier meeting point
Crossing roads
Traffic
Weather
Slips/trips
Animals
Undesirables
Group and the individuals within it
 E.g. SEN, behavioural difficulties, learning disabilities
Activity
Ill health/travel sickness
Slips/trips
Poor storage of luggage
Child wandering off
Getting on/off people carrier
Passive smoking
Transport
Collision or loss of control
Driver becomes tired (and falls asleep at the wheel) or unwell.
Driver incompetent, poor driving history, untrained.
Poor eyesight or medical condition
Driver gets lost.
People carrier breaks down.
Unsafe or inappropriate child seat/restraint, incorrectly fitted
Faulty seatbelts
Child’s clothing gets trapped in people carrier door when getting off.
Child runs across the road after alighting from people carrier.
Manual handling of luggage
Faulty vehicle
Fire
Consequence of Hazard
Minor injury Injury  Over three-day absence              Major injury    Disability or Death


Persons at Risk
Employees / Service users
Pupils/students
Volunteers / adults / children
Members of the public
Control Measures
Supervision levels: Reception 1 adult:5 pupils, Years 1-3 1 adult:6 pupils, years 4-6 1
adult:10-15 pupils, Year 7+ 1 adult:15-20 pupils – minimum ratios
ESCC Minibus, People Carrier, Landrover Operational Guidelines be implemented.
All drivers must be trained and assessed by qualified ESCC and DSA Approved PCV
Driving Instructor/Trainers. Training and assessment reviewed every 3 years
All drivers must also hold a current ESCC Minibus Permit and driving licence with Minibus
DI category. Drivers with more than 6 points must not drive a people carrier.
Driver signs ESCC minibus medical requirements form.
Plan journeys carefully with breaks and realistic journey times and carry relevant maps.
Combination of teaching, supervision and driving time must not exceed 13 hours with 11
hours rest away from the vehicle.
Carry a second driver for long visits, daily driving must not exceed 9 hours per driver with
appropriate rest breaks.
Driver carries out vehicle checks before journey.
Driver ensures that breaks are taken every 2 hours.
Breakdown procedures in place including a mobile phone for emergency use.
If breakdown occurs on a motorway or dual carriageway all adults and children should
evacuate the vehicle by a door on the left in the UK, or by a door on the right in Europe
and wait by the side of the vehicle on the embankment, well away from the roadway.
Appropriate outer clothing will need to be easily accessible to enable this to happen.
No one to distract the driver
Driver or escort must ensure that appropriate child seat/restraint, booster cushion or seat
belt is fastened correctly for each child or client (The new Law requires all child
passengers under the age of 12 years or less than 135cm (approximately 4’ 5” tall) must
be safely belted in using an appropriate child seat or booster cushion - Refer to Seat belts
and child restraints leaflet from www.thinkroadsafety.gov.uk).
Seat belts/restraints to work at all times, if one is faulty then it must not be used and report
to manager.
Driver must select safe place to stop and ensure that passengers alight from the vehicle
safely onto the pavement or safe area, and check around the vehicle before moving off.
Luggage stored carefully, checked by driver/escort or group leader
Headcount on and off the people carrier
A system for collecting litter in place and cleaning spillages
Clear boundaries of behaviour standards during activity
One adult is first aid-trained
Advise parents/carer to meet child on the side of the road where the people carrier/vehicle
stops.
Fire extinguishers and first aid kit are checked and maintained.
People carrier/vehicle is maintained and serviced (Check with County Transport Group,
Ringmer).
Smoking is prohibited in the car (recommendation if driver is a volunteer)
Please mark appropriate number (1 = very low, 5 = very high) and Risk Priority Rating
Likelihood : 1     2    3    4    5            Severity : 1     2    3   4    5
Risk (Likelihood x Severity)
Risk Priority Rating                       High(16 – 25)     Medium(9 – 15)      Low(1 – 8)
Alternative Plans (Plan ‘B’)




Ongoing Risk Assessment 1. Apply the control measures 2. Monitor how effective they are 3. Change, adapt, revise as
required
Emergency Contacts and Procedures



Educational Visits Coordinator comments



Signature of Group
                                                                                            Date
Leader
Signature of
Educational Visits                                                                          Date
Coordinator

				
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