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2 – 4 July 2010
TABLE OF CONTENTS
CONTENT PAGE
Table of Contents 1
SECTION I – IMPORTANT INFORMATION
Acknowledgement Form 2
Submission Dates 3
Important Contacts 4
Exhibition Timetable 5
Rules & Regulations 6 - 14
SECTION II – ORDER FORMS
0. Order Form Checklist 15
1. Standard Shell Scheme Booth 16 - 17
2. Non Official Contractors 18 - 19
3. Exhibitor Passes 20
4. Furniture on Hire 21
5. Lighting & Electric 22
6. Audio / Visual Equipment Rental 23
7. Telephone / Data Network Facility 24
8. Flower Bouquets / Potted Plants 25
9. Hotel Reservations 26 - 27
10. General Insurance 28 - 29
11. Product Advertisement 30 - 31
12. Miscellaneous 32
SECTION III – PAYMENT OPTION
1. Newfair (M) Sdn Bhd 33
2. MINES Event Management Sdn Bhd 34
SECTION IV – Stage Activities
1. Stage Activities 35
2. Activity Reservation Form 36
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ACKNOWLEDGEMENT
Please return / fax this form to the following immediately upon receipt of this manual.
MINES Event Management Sdn Bhd
Events Department, Level 2, MINES Resort City,
43300 Seri Kembangan, Selangor Darul Ehsan, Malaysia.
Tel: +6(03) 8949 5566 Fax: +6(03) 8945 2155
E-mail: info@ihb.com.my
Website: www.ihb.com.my
: yeekarsiow@miecc.mines.com.my
I acknowledge the receipt of the Exhibitor’s Handbook. Thank you.
Company Name:
Contact Person:
Address:
Telephone No: Facsimile No:
E-mail:
Signature: Company Stamp: Booth No:
Date:
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In order to facilitate the smooth operations of this event, the Organisers request the kind
cooperation of all exhibitors to adhere strictly to the submission deadlines as listed below.
FORM SUBMISSION
ORDER FORM RETURN TO
NO. DATES
0 Order Form Checklist 18 June 2010 MEM
1 Standard Shell Scheme 18 June 2010 NEWFAIR
2 Non Official Contractors 18 June 2010 NEWFAIR
3 Exhibitor Passes 18 June 2010 MEM
4 Furniture On Hire 18 June 2010 NEWFAIR
5 Lighting & Electric 18 June 2010 NEWFAIR
6 Audio / Visual Equipment Rental 18 June 2010 MEM
7 Telephone / Data Network Facility 18 June 2010 MEM
8 Flower Bouquets / Potted Plants 18 June 2010 MEM
9 Hotel Reservations 18 June 2010 MEM
COUNTRY
HEIGHTS
10 General Insurance 18 June 2010
PROPRERTY
MANAGEMENT
11 Product Advertisement 18 June 2010 MEM
12 Miscellaneous 18 June 2010 MEM
Please note that the organiser WILL NOT ATTEND TO any order forms submitted after
1700 hours on 18 June 2010 and no further notice and/or reminders will be issued.
Organisers are NOT responsible for:
Any request / information not included in any collateral after the stipulated deadlines.
The lack of equipment and/or services accorded for late submission of order forms.
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IMPORTANT CONTACTS
EXHIBITION VENUE
Malaysia International Exhibition and Convention Centre (MIECC)
Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor.
Tel: +6(03) 8945 2055 Fax: +6(03) 8945 2155
E-mail: info@miecc.mines.com.my Website: http://miecc.mines.com.my
ORGANISER
MINES Event Management Sdn Bhd
Level 2, MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor.
Tel: +6(03) 8949 5566 Fax: +6(03) 8945 2155
Email: info@ihb.com.my Website: www.ihb.com.my
: yeekarsiow@miecc.mines.com.my
PIC : Ms.Winnee Lim/ Carmen Siow
IMPORTANT AGENCIES
Censorship Board
Urus Setia Penapisan Filem Negara, Tingkat Bawah. Wisma TV, Angkasapuri, 50400 KL
Tel: +6(03) 2288 7450 / 2288 7588 Fax: +6(03) 2283 6495
Licensing for Gambling
Treasury Department, Bahagian Pentadbiran, Tingkat 7, Lot 9 Jalan Duta, 50298 KL.
Tel: +6(03)- 8882 3000 Fax: +6(03) 8882 4327
Licensing Department
Majlis Perbandaran Subang Jaya Persiaran Perpaduan, USJ 5, 47610 UEP, Subang Jaya,
Selangor.
Tel: +6(03) 8026 3176 Fax: +6(03) 8024 4051
OFFICIAL BOOTH BUILDING CONTRACTOR
Newfair (M) Sdn Bhd
No 7, Jalan 2/1188 Desa Tun Razak, Cheras 56000 Kuala Lumpur, Malaysia.
Tel: +6(03) 9171 8767 Fax: +6(03) 9172 6362
Mobile : 016 - 6600046
Email: nicoleyap@newfair.com.my Website: www.newfair.com.my
PIC: Nicole Yap
OFFICIAL FREIGHT
Bersatu Intergrated Logicstic Sdn Bhd
Lot 2 , Lebuh Sultan Hishamuddin, Perusahaan Bandar Sultan Suleiman, Selat Klang
Lama, 42000, Port Klang, Klang.
Tel: +6(03) 3161 6121 Fax: +6(03) 3176 8940
Email: sharonleong@bersatu.com.my
PIC: Ms. Sharon Leong
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EXHIBITION TIMETABLE
BUILDING UP
29 June 2010 (Tuesday)
0900 – 1800 hours Official contractors to erect stands
1200 – 1800 hours Non – Official contractors to erect stands
30 June 2010 (Wednesday)
0900 – 1800 hours Exhibitors moving in of exhibits
01 July 2010 (Thursday)
0900 – 2100 hours Exhibitors moving in of exhibits
OPENING HOURS OF EXHIBITION
2 July – 4 July 2010 (3 days)
1000 – 2200 hours Opens to exhibitors (with valid exhibition passes only)
1100 – 2100 hours Opens to public
2 July 2010 (Friday)
1130 – 1200 hours Opening Ceremony
DISMANTLING
4 July 2010 (Sunday)
2200 – 2300 hours Moving out of exhibits
5 July 2010 (Monday)
0900 – 1200 hours Exhibitors moving out of exhibits
1200 – 2100 hours Tear Down
• Subject to changes. Organiser reserves the right to amend and alter the above.
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EXHIBITION
1. Schedule
Venue: Malaysia International Exhibition and Convention Centre (MIECC)
Jalan Dulang, MINES Resort City
43300 Seri Kembangan, Selangor Darul Ehsan, Malaysia
Tel: +6(03) 8945 2055 Fax: +6(03) 8945 2155
Note:
1. The exhibition hall is open to Exhibitors from 1000 – 2200 hours on show days. On the last day of
the show, the hall will be closed at 2300 hours sharp.
2. A detailed build-up schedule together with guidelines for the moving-in of exhibits will be sent to all
Exhibitors one week prior to the exhibition.
3. On 1 July 2010, the hall will be closed at 2200 hours for final cleaning.
2. Failure to Exhibit
Any organization which, having signed a contract for exhibition space, fails to exhibit on actual day
whether or not for any reason of the Exhibitor’s own choosing and has not been released from the
Contract by the Organiser shall be liable for the full amount stated in the contract plus any additional costs
incurred by Organiser as a result of such failure to exhibit. These terms cannot be varied under any
circumstances.
3. Limitation of Liability
The Organiser shall not be liable for the safety of Exhibitors, their servants, agents, contractors or invitees
during the exhibition nor for any exhibits, articles or other property of whatever kind brought into the
exhibition by Exhibitors, their servant, agents, contractors or invitees or members of the public. The
Organiser shall not in any event be held responsible for any restriction or conditions which prevent the
construction, erection, completion, alteration or dismantling of stands or the entry, sitting or removal of
exhibits, or for the failure of any services or amenities provided by the hall owner or other third parties.
4. Exhibitor’s Insurance
Exhibitor’s shall make sure that they are fully covered by insurance including, but not restricted to, all
risks on their property, exhibits or articles of any kind, public liability and comprehensive protection
against any loss or damage caused by any circumstance whatsoever whether by reason of fire, water, theft,
accident or any other cause. The Exhibitor shall insure against, indemnify and hold the Organiser harmless
in respect of all costs, claims, demands and expenses to which the Organiser may in any way subject as a
result of any loss or injury arising to any person (including members of the public or the Organisers staff,
agents or contractors) or property howsoever caused as a result of any act of default of the Exhibitor, his
servants, agents or contractors or invitees. If the Organiser so demands the Exhibitor shall provide proof to
the Organiser that the Exhibitor has adequate insurance cover. Exhibitors must ensure that their temporary
staff and the staff servants, agents or contractors are insured against claims for workman’s compensation.
The period for which such insurances shall be maintained shall run from the time the Exhibitor or any of
his servants, agents or contractors first enters the exhibition grounds, and to continue until he has vacated
the exhibition grounds and all his exhibits and property have been removed.
5. Pavilion / Group Stands
Contracting parties for pavilion stands are responsible of ensuring that all Exhibitors within their group are
fully aware of, and agree to abide by these Terms and Conditions and by the Rules and Regulations of the
Exhibition.
6. Subletting of Stands
The Exhibitor must not transfer, dispose of, part with or otherwise sublet the whole or any part of his site,
whether for financial consideration or otherwise. The Exhibitor must, if he is an agent, distributor or
licensee, state at the time of contract the names of the principals to be represented. This does not prohibit
an Exhibitor from displaying the products of a principal for whom he becomes agent, distributor of
licensee after the time of contract, with the prior written permission from the Organiser.
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7. Force Majeure
The Organiser shall not be liable by the Exhibitors by reason of any cancellation or part-time opening of
the exhibition, either as a whole or in part, for any non-performance of their obligations under this contract
for any amendments or alterations to all or any of the Rules and Regulations of the Exhibition in each case
to the extent that such occurrence is due to any circumstances not within their control.
8. Payment Terms and Conditions
No Exhibitor will be allowed to occupy their space or stands until the Organiser has received full
payment. These terms cannot be varied under any circumstances.
9. Cancellation of Exhibition Space
In the event of the Organiser agreeing to any request for release from the contract, the Exhibitor will be
liable for all, or part, of the cost stated in the contract in accordance with the following scale.
Cancellation Period Exhibitor Pays
Cancellation made on or before 18 June 2010 50% of cost
Cancellation made on or after 18 June 2010 100% of cost
This scale of charges will apply only from the date the Organiser receives written notice by letter or fax.
In addition to this scale, the Exhibitor will be liable for any specific cost incurred on his behalf by the
Organiser. These terms cannot be varied under any circumstances.
ADMISSION
1. The Organisers reserve the right to impose entrance fee should they deem necessary during the exhibition
days.
2. The Organiser reserves the right to refuse admission or to remove any person without giving a reason
during the build-up and tear down periods.
3. For safety reasons, minors below the age of 18 will not be allowed to accompany exhibitors nor visitors
into the exhibition halls on build-up and tear down period.
4. The organizer reserves the right to refuse admission or to remove any person from the venue without giving
a reason.
5. All exhibitors should register at the Information Counter, 1st Floor on arrival at the exhibition centre to
collect their exhibitor passes. Collection date is on 30 June 2010 onwards from 0900 –1800 hours.
LICENSES
a) Demonstrations and Presentations
By the governing laws of Malaysia, any promotional activity involving the demonstration of games,
organized competitions, quizzes or entertainment, celebrities will need a permit from:
Jabatan Perlesenan (Licensing Dept.)
Majlis Perbandaran Subang Jaya,
Persiaran Perpaduan, USJ 5,
47610 UEP Subang Jaya,
Selangor Darul Ehsan, Malaysia.
Tel: +6(03) 8026 3176 Fax: +6(03) 8024 4051
If gambling is involved, please also apply to:
Kementerian Kewangan (Treasury Department)
Seksyen Kawalan Pengurusan Kewangan,
Tingkat 4, Blok Tengah, Kompleks Kementerian Kewangan,
Presint 2, Pusat Pentadbiran Kerajaan Persekutuan.
62592 Putrajaya.
Tel: +6(03) 8882 3000 Fax: +6(03) 8882 4327
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b) Films and Video Tapes
By governing laws of Malaysia, all films and videotapes, even if they originate from Malaysia, MUST
obtain the approval of the Censor Board. Clearance takes about six weeks but Exhibitors are advised to
send their films in good time with a covering note indicating “For exhibition purposes”. Exhibitors should
get this arranged by their local agents or contact the Official Freight Forwarders to handle these procedures
on their behalf. As inspectors might visit the site, please keep a copy of the censorship certificate on hand
during the exhibition. For direct enquiries, you can contact:
Lembaga Penapisan Filem Negara (Film Censor Board)
Kompleks Jabatan-jabatan Kerajaan
Parcel D, Tingkat 3, 62592 Putrajaya
Tel: +6(03) 2288 7450 / 2288 7588 Fax: +6(03) 2283 6495
c) License for Special Telecommunications Facilities
A license from Jabatan Telekom Malaysia (Telecommunication Authority of Malaysia) is necessary for the
display or demonstration of any telecommunication equipment Exhibitors should apply directly with:
Ketua Pengarah
Suruhanjaya Komunikasi & Multimedia
Suite 1 Aras 5, Menara Dato’ Onn
Putra World Trade Centre, 50480 Kuala Lumpur, Malaysia
Tel: +6(03) 4042 6600 Ext.104 Fax: +6(03) 2694 0942
STAND CONSTRUCTION
1. Official Booth Contractors
The Organiser has appointed official contractors for various services so as to ensure efficient and regulated
build-up and dismantling.
Newfair (M) Sdn Bhd
No 7, Jalan 2/1188, Desa Tun Razak, Cheras
56000 Kuala Lumpur
Tel: +6(03) 9171 8767 Fax: +6(03) 9172 6362
Email: nicoleyap@newfair.com.my Mobile: + 016-660 0046
PIC: Nicole Yap Website: www.newfair.com.my
I. Exhibitors may appoint their own stand-building contractors subject to approval from the Organiser.
II. Exhibitors are responsible for making their own arrangements for services directly with our official
contractors.
III. The services of official contractors are for the convenience of Exhibitors, and the
Organiser will accept no liability in respect of any contract entered into between Exhibitors and such
contractors for the negligence or default of any such persons, their servants and agents.
2. Bare Stand Contractors
a) Exhibitors may appoint their own contractor who are registered with the Malaysia International
Exhibition & Convention Centre (MIECC) for stand construction, but NOT for electrical and pipe
installation, which must be carried out, by the Organiser’s official contractor. Unregistered contractors
are not allowed to enter the hall. Please contact the hall owner for the list of registered contractors
allowed working in the hall.
b) Exhibitors are responsible and liable for any such contractor’s observance of all Rules & Regulations,
including the strict observance of the build-up and tear down schedule. The Organiser reserves the right
to charge any such Exhibitors and/or contractor who have violated any rule or regulation or delay in the
build-up or tear down, and for additional work required as a result of the violation.
c) All non-official contractors MUST register with NEWFAIR as registered contractors. RM 1,000.00 is
required as the registration fee (non-refundable) per event and per company basis.
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d) All booth designs and construction must comply with guidelines, rules and regulations
aid down by the relevant government authorities, as well as both the Organiser’s and the exhibition hall
owner’s requirements.
e) Stand designs and layout plans must be submitted to the Organiser at least two (1) month prior to the
exhibition (2 May 2010). Upon the Organiser’s approval of the stand designs and layout plans, the
exhibiting company and their appointed contractor must submit the detailed drawings and calculations of
the proposed stand design to:
MINES Event Management Sdn Bhd
Level 2, Jalan Dulang, MINES Resort City,
43300. Seri Kembangan, Selangor Darul Eshan
Tel: +6(03) 8949 5566 Fax: +6(03) 8945 2155
Email : info@ihb.com.my
: yeekarsiow@miecc.mines.com.my
Website : www.ihb.com.my
Upon receipt of approval from the organiser, the exhibiting company and their appointed contractor are
required to submit 2 sets of the approved drawings and calculations to the Organiser.
a) Only upon approval can the exhibiting company commence work on site.
b) The booth must be constructed in accordance with the approved design and be ready within the
build-up period specified by the organiser.
c) The exhibiting company shall ensure that the booth is dismantled in a safe, systematic and organized
manner, within the specified dismantling period.
d) With regards to order issues in general, the rules and regulations stipulated in the Exhibitor’s
Handbook must be complied with.
3. Stand Boundaries and Design Restrictions
No Exhibitor may place any display material and exhibit or allow dividing wall or any part of their stand
design and fittings beyond their contracted boundary.
Any design for a structure exceeding 8ft in height must be submitted for approval by 18 June 2010 and
will be considered on an individual basis. In any event, any design with height allowed and if approved,
this structure will be restricted to an area of 1 meter (3.28ft) away from the back and side walls.
Back Wall
1m
Side Wall Side Wall
1m 1m
All exhibits over 8ft must have prior
approval from the organiser
Open frontages: All stands, irrespective of height must have at least one-half of any
frontages facing an aisle open.
Exhibitors occupying perimeter space must include in their design a back wall for their stand. Failure to
do this will result in the Organiser building this wall on the Exhibitor’s behalf and charging the cost to
the Exhibitor. Nailing, drilling and / or any other modification on the shell scheme panels are strictly
prohibited. Any damages done on the panel will be charged to the exhibitors.
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4. For Double Storey Stand
a) The exhibiting company of the lower level of a particular booth must be the same as
b) Double storey booths will only be allowed provided the minimum contracted floor area for the lower
level of the particular booth is 60 square meters and that the minimum length of any dimension on
the area is 6 meters.
c) The contracted floor area at the upper level shall not exceed 50% of the contracted floor area at the
lower level of the particular booth.
d) Subject to ceiling height limitations, all objects exceeding 2.44 meter in height must be placed at a
minimum distance of 1 meter from all boundaries adjoining a neighboring booth.
5. Damage to Stand Structures and Exhibition Premises
No person under any circumstances shall cut into or through any floor covering or wall nor alter any
stand service structure except when authorized in writing by the Organiser.
6. Fire Regulations
All materials used in stand construction must be properly fireproofed to normal international standard
and also in accordance with local regulations.
7. Power Supply and Lighting
Supply Voltage : 415 volts 3 phase 4 wire systems with neutral point solidly earthed or 240 volts
single phase 2 wire systems. Both subjected to a variation of ± 5%.
Frequency : 50Hz with a variation maintained within ± 1%
Power Factor : Not less than 0.85 lagging
Neon Lights : Usage of neon lights is subjected to the approval from the organiser.
Should any Exhibitors use neon light without prior approval from the Organiser, strict action will be
taken against them.
Statutory Requirements: All electrical installation must comply with the existing Malaysia statutory
requirements of the country including:
a) Starting arrangement of motors:
All motors must have independent automatic protection against excessive current surges using
one of the following starters:
(i) Up to 3HP Direct on-line
(ii) 3 -10 HP Start-Delta
(iii) Above10HP Auto transformer
b) The Organiser’s official contractor must carry out all electrical installation work at the
exhibition.
c) Exhibitors requiring special arrangements (e.g. different voltages and frequency or special
connections to equipment) must gain approval from the organizer and carried out by their own
contractor. Exhibitors can also appoint the organizers official contractor.
The Organiser’s appointed licensed engineers prior to turning on the electricity supply must test all
electrical equipment. The Organiser / official contractor will not take any responsibility of any failure
due to connection done by outside contractors other than the official contractor.
8. Stand Cleaning
During the exhibition days, the Organiser will be responsible for the daily cleaning of stand carpets and
gangways. During the build-up and dismantling periods, independent registered contractors appointed by
Exhibitors are responsible for the removal of their own stand building/dismantling materials and rubbish.
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EXHIBITS
1. Promotion during the Exhibition
Exhibitors are reminded not to place stickers’ signs or posters anywhere in the hall other than within their
own stand. Likewise, Exhibitor’s representative(s) may not distribute brochures, invitations, etc. along
the gangways or near the entrances. This is unfair to other Exhibitors and an inconvenience to visitors.
2. Pirated Exhibits
Under no circumstances and due to regulation laws of Malaysian copyright Act, neither pirated nor
unlicensed exhibits are allowed to be exhibit in the exhibition.
3. Operating Machinery or Exhibits
a) Moving machinery must be fitted with safety devices and these safety devices may be removed only
when the machines are not in operation and not connected to the source of power.
b) No motors, engines, contrivances or power-driven machinery may be used without adequate
protection against fire disk.
c) All pressure valves or equipment under pressure must conform to safety standards and regulations.
Approval for its use is required.
d) All machinery or exhibits must submit the specification and gain approval from the organizer.
e) The Organiser reserves the right to determine the acceptance sound level and extend of
demonstrations for operating exhibits in the events of justifiable complaints from other Exhibitors.
4. Dangerous Materials – the following are not allowed in the halls:-
a) Naked lights and lamps, or temporary gas.
b) Explosives, petrol, dangerous gases or highly inflammable substances.
c) Radioactive materials
d) Arms, guns, swords, ammunition and other goods of dangerous nature and goods prohibited by the
Laws of Malaysia.
5. Storage
Direct arrangements for the storage of empty and non-usable cartons and cases should be made with the
official stand contractors or freight forwarders. Otherwise, Exhibitors must arrange for these to be
transported back to their own premises before the first day of show (1 July 2010).
6. Replenishment of exhibits or stock
Exhibitors are only allowed to move-in exhibit/stock one hour before the exhibition open. Movement of
exhibit/stock in the hall during exhibition’s opening hours is strictly prohibited.
MOVE – IN
1. Official Freight Forwarder
The Organiser has appointed official freight forwarder for various services so as to ensure efficient and
regulated move-in and move-out of exhibits.
Bersatu Intergrated Logicstic Sdn Bhd
Lot 2, Lebuh Sultan Hishamuddin,Perusahaan
Bandar Sultan Suleiman Selat Kelang,
42000 Port Klang.
Tel: +6(03) 3161 6121 Fax: +6(03) 3176 8940
E-mail: sharonleong@bersatu.com.my
PIC: Ms.Sharon Leong
2. For safety reasons and to avoid congestion in the exhibition hall, ONLY the official freight forwarder
allowed to work inside the hall. Please note that where mechanical handling (forklifts, cranes and pallet
trucks) is required within the exhibition hall is required, only the Official Freight Forwarder is allowed to
operate these equipment.
- 11 -
3. Exhibitors nor its appointed agents are allowed to use their own equipment for loading and unloading
beside hand carry (by one person) and hand trolley (maximum dimension of 3 feet by 4 feet).
4. Exhibitors may appoint their own freight forwarder but they must liaise with the Official Freight
Forwarder for all arrangement of inward/outward movement, site handling, etc.
5. Loading and unloading of exhibits are only to be operated at the designated loading bay of the respective
area.
6. Exhibitors are responsible for making their own arrangements for services directly with our official
freight forwarder. Building up and moving in after 1200 hours will not be entertained after 1 July 2010.
7. The services of official freight forwarder are the convenience of Exhibitors, and the Organiser will accept
no liability in respect of any contract entered into between Exhibitors and such contractors for the
negligence or default of any such persons, their servants and agents.
8. Arrival of exhibits cargoes, which are consigned directly to the exhibition site, should NOT arrive at the
consigned address (exhibition hall) earlier than 1 June 2010. Exhibitors, their agents or contractors are
responsible for the early installation of their heavy or large exhibits according to the move-in schedule
provided by the Organisers. Such heavy or large exhibits that arrive after 3 June 2010 may NOT be
permitted into the exhibition site.
All cartons should be clearly marked with the following:
(Stand No.), (Hall No.)
(Exhibiting Company)
(Freight Forwarder)
c/o In’ Health & Beaute Expo 2010
Malaysia International Exhibition & Convention Centre (MIECC)
Jalan Dulang, MINES Resort City,
43300 Seri Kembangan, Selangor Darul Ehsan
9. Exhibits should only be delivered to the exhibition hall when the stand is ready to receive them.
Exhibitors must arrange for an authorized representative to be present at their stand to receive the
exhibits. The Organisers nor the Official Freight Forwarder will be held responsible for any subsequent
security of such items if there is no any representative at their respective stand.
10. Exhibit Height and Weight
Exhibitors should notify the Organisers of any items of machinery over the height limit of 2.44m or
exceeding 2000kg in weight by 18 June 2010.
11. Floor Loading Capacity – 600 Lbs/sqft (3000kg/sqm)
Special arrangements, including the provision of a base plate (steel), may be required for any exhibit
exceeding this limit. The Organiser must be informed of any such exhibit and the Organiser’s delivery
schedule for heavy and large exhibits must be adhered to.
12.Custom Requirements / ATA CARNET (Temporary Admission Document)
The Malaysian Government recognizes the ATA Carnet. Exhibits can now be temporarily imported
without going through the usual lengthy custom documentation procedure although licenses and permits
where required still have to be obtained. This also eliminates the need of bank guarantee for temporary
importation.
a) Item imported temporarily must be re-exported and cannot be sold or given away. If goods are sold,
the bond raised by the Exhibitor in his country of origin to the Chamber of Commerce and Industry
will be forfeited.
b) Temporary importation is usually subjected to a fix period of time (i.e 1 to 3 months)
c) The Malaysian International Chamber of Commerce and Industry (MICCI) is the sole guaranteeing
and issuing authority for the Carnet in Malaysia and provides relevant application documents at a
modest fee.
- 12 -
d) As ATA Carnet is just temporary exemption of payment of customs duties/tax, all other import
permits/licenses as required by the relevant authorities is not exempted.
SECURITY
1. Exhibitors and their staff will NOT be allowed into the exhibition hall after the show hours. If your
displays are very valuable or sensitive and you wish to hire security personnel to attend to your stand
exclusively during off show hours, please contact the Organiser for security services. Please note
that you may not use personnel from any other security agency.
2. All personnel in the exhibition hall must wear identification passes at all times. Exhibitor’s passes
and Temporary Passes are available from the Information Counter. This is strictly NON-
NEGOTIABLE for security purposes. Temporary Work Pass will be imposed with a minimum
deposit of RM5.00 each that is refundable upon return of the passes on the same day. Exhibitors are
strictly prohibited from exchanging passes and badges. The organisers will confiscate all such
passes with no further reasons provided. Should you require more passes, kindly apply through the
organisers.
3. For security & safety reasons, exhibit movement in or out of the hall during show hours is not
permitted, unless special approved by organiser.
4. Security guards will patrol the exhibition site in general but their duties will not include specific
attention to individual stands.
MOVE – OUT
1. Schedule
4 July 2010 (Sunday)
2100 - 2200 hours Removal of Exhibit
5 July 2010 (Monday)
0900 - 1200 hours Exhibitors Move Out
1200 - 2100 hours Tear Down
2. Move-out Procedure
A moving-out form MUST accompany all exhibits and stock to be removed from the site on 4 July 2010.
The form is obtained from the registration counter from 3.00pm on 4 July 2010. Security personnel will
verify the exhibits taken out at exit point.
ON – SITE SERVICES AND FACILITIES
1. Water and Waste
Exhibitors requiring water and waste should contact the Organiser about availability and costs by
submitting the relevant order form with a detailed plan for their requirements. The approved supplier
must do the extraction of water. Any damages incurred in this extraction of water will be borne by the
exhibitor.
2. Audio Visual Equipment
Due to security reasons, outside audiovisual equipment are NOT allowed into the hall. Exhibitors can
rent directly from MIECC using the attached forms.
3. Potted Plants & Flower Arrangements.
For control of hall-potted plant, no outside plants are allowed into the hall. Exhibitors can rent potted
plants directly from the appointed Official Supplier.
- 13 -
4. Parking Spaces
Parking spaces are available at Basement 1, 2 and 3 of MIECC with a total space of 1,500 lots.
Additional parking spaces are also available at the adjacent Mines Shopping Fair. Charges per entry are
as per below:
Monday – Friday - RM 1.00
Saturday – Sunday - RM 2.00
5. Hall Management’s Special Conditions.
All Exhibitors are bound by the following conditions as laid down by the hall management of the
Malaysia International Exhibition & Convention Centre (MIECC).
(a) Exhibitors shall not bring any rodent, pest or vermin into the exhibition hall and shall not,
without the written consent of the hall owner / organiser, bring livestock or animals into the hall
unless they are connected with the purpose of the exhibition.
(b) The hall owner / organiser have the right to refuse entry to the facilities of any person whose
presence is, in the reasonable opinion of the hall management, undesirable.
6. Food & Beverage
Cafeterias and snack/drink counters will be set-up in the exhibition hall. NO outside food is allowed to be
brought into the exhibition hall.
7. Photographer
An official photographer has been appointed by Organiser. Exhibitors can contact Organiser directly for
photographic work required.
8. Unforeseen Occurrences
In the event of any occurrence not foreseen in these Rules and Regulations, the decision of the Organiser
shall be final.
- 14 -
ORDER FORM 0
Deadline:
18 June 2010
CHECKLIST
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
PLEASE INDICATE WITH TICK (√) THE SERVICES THAT ARE REQUIRED AND NOT REQUIRED
Please Tick ( √ )
Form
ORDER FORMS Required Not Required
No.
1 Standard Shell Scheme
2 Non Official Contractors
3 Exhibitors Passes
4 Furniture On Hire
5 Lighting & Electric
6 Audio / Visual Equipment Rental
7 Telephone / Data Network Facility
8 Flower Bouquets / Potted Plants
9 Hotel Reservations
10 General Insurance
11 Product Advertisement
12 Miscellaneous
MINES EVENT MANAGEMENT SDN BHD (354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 15 -
ORDER FORM 1
Deadline:
18 June 2010
STANDARD SHELL SCHEME BOOTH
Please fax this form to NEWFAIR (M) Sdn Bhd should you require the services /
products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
I / we hereby engaged Official Contractor attach to construct my / our Shell Scheme Booth
in accordance with attach specifications.
Name of Exhibitor as it should appear on fascia (name board).
All will be in capital letter.
*Maximum 36 letters
Company Name:
NEWFAIR (M) SDN BHD
No 7, Jalan 2/1188 Desa Tun Razak, Cheras 56000 Kuala Lumpur
Tel: +6(03)-9171 8767 Fax: +6(03)-9172 6362 PIC: Nicole Yap
Email: nicoleyap@newfair.com.my Website: www.newfair.com.my
- 16 -
SPECIFICATIONS
Partition : Rear and dividing walls with 2500mm high using white
powder coated aluminum system and 1 meter white wide
panel.
Fascia (name board) : 30.5cm / 1ft high with Exhibitor’s name and booth number.
Electrical : 2 units of 100 watts spotlight.
Power : 1 unit of 13Amp single phase plug point.
Flooring : Single color needle punch carpet lay directly to the floor.
Corner Booths : Booths shall be opened sided on both frontages unless
varied by written agreement from the Organiser.
Maximum Exhibit Heights : Exhibits on shell stand - 2.44m (8ft)
Furniture : 1 unit of information table, 2 units of folding chairs
and 1 unit of dustbin.
Important Note:
a) Nailing, drilling and any other modification on the Shell Scheme panel are strictly
prohibited. Any damages done on to the panels will be charged to the exhibitors.
b) Bare space consists of needle color punch carpet ONLY.
NEWFAIR (M) SDN BHD
No 7, Jalan 2/1188 Desa Tun Razak, Cheras 56000 Kuala Lumpur
Tel: +6(03)-9171 8767 Fax: +6(03)-9172 6362 PIC: Nicole Yap
Email: nicoleyap@newfair.com.my Website: www.newfair.com.my
- 17 -
ORDER FORM 2
Deadline:
18 June 2010
NON OFFICIAL CONTRACTORS
Please fax this form to NEWFAIR (M) Sdn Bhd should you require the services /
products as stated below:
Company Name:
Name: Designation:
Telephone No: Fax No:
Signature: Booth No:
We will be building our own stand and enclose drawings, with dimensions,
illustrating the design of our stand. We understand that all electrical and piping
installation must be carried out by the official contractors and as Exhibitor and
Contractor, agree to abide by all the Rules and Regulations of the exhibition
(Refer to Rules and regulation)
Contractor Information:
Company Name :
Address:
Tel No: Fax No:
Person-In-Charge: Email:
Signature: Date:
I / We request__________ contractor passes for our contractors.
* Contractor passes will only be allowed into the exhibition hall during the build up & tear
down period.
NEWFAIR (M) SDN BHD
No 7, Jalan 2/1188 Desa Tun Razak, Cheras 56000 Kuala Lumpur
Tel: +6(03)-9171 8767 Fax: +6(03)-9172 6362 PIC: Nicole Yap
Email: nicoleyap@newfair.com.my Website: www.newfair.com.my
- 18 -
PLEASE NOTE:
1. The Organiser reserve the right to stop any Exhibitor and/or Contractor from working
within the exhibition hall before their stand design / drawings are approved. Technical
drawings together with a perspective view (3D) drawing of your stand must be
submitted to the Organiser by 18 June 2010.
1. The Organiser must approve of the contractors. All non-official contractors must be
register with NEWFAIR (M) Sdn Bhd registration contractors. contractors RM 20.00
nett per sqm is required as the registration fee (non-refundable) per event and per
company basis and payment must be made to Newfair (M) Sdn Bhd.
2. Before permission is granted for a non – official contractor to work at the exhibition
hall, they are require to place a refundable Performance Bond of RM 5,000.00 per
booth with NEWFAIR (M) SDN BHD and sign a written undertaking to guarantee
conduct, proper schedule of production and observance of the Exhibition and Hall
Regulations. When the Performance Bond is received and undertaking signed, will the
non – official contractor be allowed to bring their materials to the site of commerce
work.
3. The non – official contractor will also have to bear any charges levied by the venue
owner for damages caused to their property, flooring, or for debris not cleared away.
Provided the booth was completed on time and no damages are caused, the bond will be
returned to the non – official contractor in full after the exhibition. If non – official
contractor do not complete their booth in given time frame, hourly charges will be
deducted from the Performance Bond.
NEWFAIR (M) SDN BHD
No 7, Jalan 2/1188 Desa Tun Razak, Cheras 56000 Kuala Lumpur
Tel: +6(03)-9171 8767 Fax: +6(03)-9172 6362 PIC: Nicole Yap
Email: nicoleyap@newfair.com.my Website: www.newfair.com.my
- 19 -
ORDER FORM 3
Deadline:
18 June 2010
EXHIBITOR PASSES
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
Note:
1. Application And Deadline
Exhibitors’ passes are strictly for staff manning the Exhibition booths. Only contracted
companies are eligible to apply for these badges. Exhibitors moving in and out of the
exhibition site will be identified by such passes only, and for security reasons no
persons will be allowed into the exhibition grounds without the appropriate passes.
2. Collection Of Passes
Exhibitors’ Passes can be collected from the Information Counter at the 1st Floor of the
exhibition on 30 June 2010 onwards at 9.00 a.m. – 5.00 p.m.
3. Exhibitors will be provided with 5 passes per booth & additional. Passes requested will
incur a cost of RM 10.00 per pass.
No. of Booth Taken No. of Passes Required
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 20 -
ORDER FORM 4
Deadline:
18 June 2010
FURNITURE ON HIRE
Please fax this form to NEWFAIR (M) Sdn Bhd should you require the services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
We require rent the following items and we agree to pay directly to the official contractor who is
supplying them, and who will invoice us for payment in advance of the exhibition.
COST PER COST PER
UNIT UNIT TOTAL
REF ITEM SPECIFICATION QTY
Before 18 After 18 COST
June 2010 June 2010
DA - 01 Shelf (Flat/ Slope) 1 m L x 0.3 m W RM 50.00 RM 65.00
FX - 04 Lockable Cabinet 1m L x 0.5 m W x 0.75 m H RM 80.00 RM 104.00
TS – 02 Table Showcase with cabinet 1m L x 0.5m W x 1m H RM 260.00 RM 338.00
TS - 01 Table Showcase without cabinet 1m L x 0.5m W x 1m H RM 200.00 RM 260.00
TS – 08 Table Showcase Counter 1m L x 0.5m W x 1m H RM 220.00 RM 286.00
TA - 04 Square Table 0.75m L x 0.75m W x 0.75m H RM 50.00 RM 65.00
TA - 02 Round Table 0.8m DIA x 0.75m H RM 80.00 RM 104.00
TA – 05 Information Counter 1m L x 0.5m W x 0.75m H RM 70.00 RM 91.00
CH – 03 Folding Chair (White) RM 25.00 RM 32.50
CH - 02 Bar Stool ( Black PVC) RM 65.00 RM 84.50
FX – 01A System Panel (per meter run) RM 65.00 RM 84.50
Black Leather Chair RM 65.00 RM 84.50
TOTAL RM
TERMS & CONDITIONS:
1. Orders are valid only when accompanied by full remittance.
2. Late orders (received after 18 June 2010) may not be provided and, if available, will be subject
to a 30% surcharge and 50% surcharge on site order. Priority will be given to advance orders.
3. Notice of cancellation must be given at least one (1) week before the event (i.e. by 25 June
2010), failing which, NEWFAIR (M) Sdn Bhd shall forfeit 50% of the total payment due.
NEWFAIR (M) SDN BHD
No 7, Jalan 2/1188 Desa Tun Razak, Cheras 56000 Kuala Lumpur
Tel: +6(03)-9171 8767 Fax: +6(03)-9172 6362 PIC: Nicole Yap
Email: nicoleyap@newfair.com.my Website: www.newfair.com.my
- 21 -
ORDER FORM 5
Deadline:
18 June 2010
LIGHTING & ELECTRIC
Please fax this form to NEWFAIR (M) Sdn Bhd should you require the services / products as stated
below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
If additional supply is required, please indicate.
COST PER COST PER
UNIT UNIT TOTAL
REF ITEM Watt QTY
Before 18 After 18 June COST
June 2010 2010
EL – 09 Longarm Spotlight 100 Watt RM 80.00 RM 104.00
EL – 04 Spotlight 100 Watt RM 75.00 RM 97.50
EL – 02 Floodlight 150 Watt RM 150.00 RM 195.00
EL – 03 Floodlight 300 Watt RM 200.00 RM 260.00
EL – 06 Floodlight 500 Watt RM 250.00 RM 325.00
EL – 05 HQ Light 70 Watt RM 280.00 RM 364.00
EL – 13 HQ Light 150 Watt RM 320.00 RM 416.00
EL – 14 HQ Light 250 Watt RM 430.00 RM 559.00
EL – 01 Halogen Downlight 50 Watt RM 90.00 RM 117.00
EL – 11 Fluorescent Light 40 Watt RM 60.00 RM 78.00
EL – 07 Power Point 13 Amp RM 80.00 RM 104.00
Power Point 24 Hour 13Amp RM 120.00 RM 156.00
Lighting Connection 100 Watt RM 65.00 RM 84.50
TOTAL RM
TERMS & CONDITIONS:
Note: -
1. For special electrical requirement, please give details of your requirement above. Written
quotation will be provided.
2. Check that your equipment can operate on the above electrical specification. Non-standard
items will not be locally available. You should bring along adapters if necessary.
3. The Official Contractor should carry out all electrical works only. The electrical power outlet is
strictly for single exhibit/machinery use only. The power outlet is not used for lighting
purposes.
4. Cheques should be made payable in favor of NEWFAIR (M) Sdn Bhd
5. Orders are valid only when accompanied by full remittance.
6. Late orders (received after 18 June 2010) may not be provided and, if available, will be subject
to a 30% surcharge and 50% surcharge on site orders. Priority will be given to advance orders.
7. Notice of cancellation must be given at least one (1) week before the event (i.e. by 25 June
2010), failing which, 50% of the total payment due shall be forfeited.
NEWFAIR (M) SDN BHD
No 7, Jalan 2/1188 Desa Tun Razak, Cheras 56000 Kuala Lumpur
Tel: +6(03)-9171 8767 Fax: +6(03)-9172 6362 PIC: Nicole Yap
Email: nicoleyap@newfair.com.my Website: www.newfair.com.my
- 22 -
ORDER FORM 6
Deadline:
18 June 2010
AUDIO / VISUAL EQUIPMENT RENTAL
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
MINES EVENT MANAGEMENT SDN BHD has been appointed as the Official Audio / Visual
Equipment Supplier for the Exhibition. If you have a requirement that is not listed below, such as a
100” projector, video wall, PA system or computer, please contacts them directly for a separate
quotation.
COST PER UNIT COST PER UNIT
SERVICE / ITEM Before 18 June After 18 June
QTY TOTAL
21” Color TV RM 500.00 RM 650.00
29“Color TV RM 800.00 RM 1040.00
5’ TV Stand RM 200.00 RM 260.00
42”Plasma RM 1500.00 RM 1950.00
VCD Player RM 200.00 RM 260.00
DCD Player RM 200.00 RM 260.00
Wire Microphone RM 350.00 RM 455.00
Wireless Microphone RM 1200.00 RM 1560.00
LCD Projector RM 1500.00 RM 1950.00
Overhead Projector (OHP) RM 500.00 RM 650.00
Screen 9’ x 12’ RM 1200.00 RM 1350.00
Screen 6’ x 8’ RM 600.00 RM 780.00
Screen 5’ x 4’ RM 450.00 RM 585.00
TOTAL RM
TERMS & CONDITIONS:
1. Orders are valid only when accompanied by full remittance.
2. Late orders (received after 18 June 2010) may not be provided and, if available, will be subject
to a 30% surcharge and 50% surcharge onsite order. Priority will be given to advance orders.
3. Notice of cancellation must be given at least one (1) week before the event (i.e by 25 June
2010), failing which 50% of the total payment due shall be forfeited by MIECC.
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 23 -
ORDER FORM 7
Deadline:
18 June 2010
TELEPHONE / DATA NETWORK FACILITY
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
INSTALLATION RENTAL COST
NO CATEGORY DEPOSIT QTY REMARKS
FEE (per line) (per line) (RM)
All lines are
TELEPHONE PABX line
and need to
International Direct dial or
1 RM 300.00 RM 100.00 RM 500.00
Dialing configure 8
Local Direct before
2 RM 300.00 RM 100.00 RM 100.00 using.
Dialing
Receiving Calls
3 RM 300.00 RM 100.00 -
Only
Telekom Analog or
4 Orderable through Kedai Telekom but infrastructure cabling applies for all lines.
ISDN Line
TOTAL COST RM
TERMS & CONDITIONS:
1. Orders are valid only when accompanied by full remittance.
2. Late orders (received after 18 June 2010) may not be provided and, if available, will be
subject to a 30% surcharge and 50% surcharge onsite order. Priority will be given to
advance orders.
3. Notice of cancellation must be given at least one (1) week before the event (before 18
June 2010), failing which, MINES Event Management Sdn Bhd shall forfeit 50% of the
total payment due.
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 24 -
ORDER FORM 8
Deadline:
18 June 2010
FLOWER ARRANGEMENTS / POTTED PLANTS
Please fax this form to MINES Event Management Sdn Bhd should you require the services /
products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
COST PER UNIT COST PER UNIT
TYPE OF PLANTS Before 18 June After 18 June
QTY TOTAL
Large Plant (5 - 6 ft) RM 12.00 RM 15.60
Medium Plants (3 - 4 ft) RM 10.00 RM 13.00
Small Plants (1 – 2 ft) RM 8.00 RM 10.40
Poisy RM 30.00 RM 39.00
Long Arrangement – S RM 30.00 RM 39.00
Long Arrangement - M RM 50.00 RM 65.00
Triangle Arrangement - S RM 30.00 RM 39.00
Triangle Arrangement - M RM 50.00 RM 65.00
Special Order Upon Request Upon Request
TOTAL COST RM
TERMS & CONDITIONS:
1. Orders are valid only when accompanied by full remittance.
2. Late orders (received after 18 June 2010) may not be provided and, if available, will
be subject to a 30% surcharge and 50% surcharge onsite order. Priority will be
given to advance orders.
3. Notice of cancellation must be given at least two (2) weeks before the event (ie by 17 June
2010), failing which, 50% of the total payment due shall be forfeited by MIECC.
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 25 -
ORDER FORM 9
Deadline:
18 June 2010
HOTEL RESERVATIONS
Please fax this form to MINES Event Management Sdn Bhd should you require the services /
products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
GUEST DETAILS
Name: Mr/Mdm/Ms _________________________ NRIC No: _______________________
Company/Organisation:_________________________________________________________
Address (in full)____________________________ City____________________________
__________________________________________ State ___________________________
Post Code ________________________________ Country_________________________
Tel: _________________Fax: ________________ Email: __________________________
Accompanying Person (if sharing room)
Mr/Madam/Ms: _____________________________ NRIC No:________________________
HOTEL ACCOMODATION
1st Choice: ____________________________ 2nd Choice:____________________________
Check in date: ________________________ Estimated Time of Arrival:______________
Check out date: _______________________ Estimated time of Departure:______________
No. of rooms required: ( ) Standard ( ) Deluxe ( ) Lake View Deluxe
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 26 -
HOTEL INFORMATION
TYPE OF DISTANCE ROOM
HOTEL
ROOM
PALACE OF THE GOLDEN
HORSES
Add : Jalan Kuda Emas,
43300 Seri Kembangan,
Selangor
Deluxe 2 KM RM 380.00 nett
Website:
www.palaceofthegoldenhorses.com per room per
.my night with 02
Tel : +6(03) – 8943 2333 breakfasts.
Fax : +6(03) – 8943 2666
MINES Wellness Hotel
(Previously know as
PALACE OF BEACH RESORT
& SPA)
Add : Jalan Dulang, The
Walking RM 320.00 nett
MINES Resort City,
Run of House Distance per room per
Seri Kembangan, 43300
(3mins) night with
Selangor
02 breakfasts
Website:
www.mineswellnesshotel.com.my
Tel : +6(03) – 8943 6688
Fax : +6(03) – 8943 5555
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 27 -
ORDER FORM 10
Deadline:
18 June 2010
GENERAL INSURANCE
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No. : Fax No. :
Signature: Booth No:
(Please Tick √ )
Type of Coverage’s
Public Liability Insurance
All Risk Insurance
PUBLIC LIABILITY INSURANCE
Coverage : Indemnify you in respect of your legal liability to pay compensation for
accidental losses due to negligence. Which are:-
i) Third Party Bodily Injury
ii) Third Party Property Damage
*Limit of liability : RM 100,000.00
*Premium : RM 75.00 excluding 5% Service Tax and RM 10.00 Stamp Duty
*Excess : 1 % of limit of liability or minimum RM 1,000, whichever is higher in
respect
to Third Party Property Damage
The amount selected represents the limit payable for any claim or series of claims arising out of any
one cause.
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 28 -
ALL RISK INSURANCE
Coverage : Loss, Destruction or Damage caused by:-
1. Fire including lightning & perils (Aircraft, Explosion,
RSMD, BWP)
2. Full Theft (Accompanied by forcible entry)
3. Accident & misfortune
Extension of Cover : Transit from insured’s / warehouse to exhibition site and vice versa
Rate : 0.25%
Minimum Premium : RM75.00 excluding 5% Service Tax and RM10.00 Stamp Duty
Excess : 1.5% of sum insured or minimum RM1, 000 whichever is higher on
each and every loss.
Interest Insured
Property on Exhibition Sum Insured
On Exhibition goods belonging to the Insured
Terms & Conditions:
1. Late submissions (received after 18 June 2010) will not be entertained.
2. Notice of cancellation must be given at least one (1) week before the event. Failing
which, 50% of the total payment due shall be forfeited.
IMPORTANT NOTES
The above is only a summary of cover. For full details of the policy coverage, exclusions,
terms and conditions, please refer to the actual policy documents.
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 29 -
ORDER FORM 11
Deadline:
18 June 2010
Product Advertisement
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
(Please Tick √)
Sample A: Size : 4cm (H) X 6.6cm (W) RM 350.00 [ ]
Sample B : Size : 8cm (H) X 13.2cm (W) RM 500.00 [ ]
Sample C: Size : 8cm (H) X 26.4cm (W) RM 2000.00 [ ]
Note: Product Advertisement will advertise in Sin Chew Plus on 2 July 2010. Sample as
enclosed.
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 30 -
Sample Product Advertisement:
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 31 -
ORDER FORM 12
Deadline:
18 June 2010
MISCELLANEOUS
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
Exhibitors are requested to fill in this form if they require any of the following items or
services listed below. Please forward this form to MINES Event Management Sdn Bhd in
order for a quotation may be made out to you
(Please Tick √)
Temporary Staff / Promoters [ ]
Photography Service [ ]
Printing Services [ ]
Security [ ]
Translation Service [ ]
Food [ ]
Carnage / Forklift Offload [ ]
(For Heavy/ Large exhibits)
Warehousing & Specialized Packing [ ]
General Custom & Transport Consultancy [ ]
(For overseas exhibitors)
Others (Please specify [ ]
_______________________________
MINES EVENT MANAGEMENT SDN BHD(354355-A)
Level 2,MIECC, Jalan Dulang, MINES Resort City, 43300 Seri Kembangan, Selangor
Tel: +6(03)-89495566 Fax: +6(03)-89452155 PIC: Winnee Lim
Email: info@ihb.com.my Website: www.ihb.com.my
- 32 -
Deadline:
18 June 2010
NEWFAIR (M) SDN BHD
TEL/ +6(03) – 9171 8767 /
FAX +6(03) – 9172 6362
ATTN Nicole Yap
Company Name
Contact Person
Address
Telephone no. Facsimile
Handphone no. E-mail
Signature: Company Stamp: Booth No.:
Date:
FORM Please tick (X)
ORDER FORM TOTAL (RM)
No. Required Not Required
1 Standard Shell Scheme Booth
2 Non - Official Contractor
4 Furniture on Hire
5 Lighting & Electric
GRAND TOTAL : RM
Please fax over all required order forms
PAYMENT OPTIONS
a) Telegraphic Transfer/Bank Draft
Name of Account : NEWFAIR (M) SDN BHD
Account Number : 1252-0000296-05-3
Bank & Address : CIMB Bank Berhad
No. 7, Jalan 2/1188
Desa Tun Razak
Cheras 56000 Kuala Lumpur
Please fax over Bank-in slip.
Please include all bank charges and exchange rate conversions.
b) Cheque
All cheques to be made in favour of NEWFAIR (M) SDN BHD and crossed ‘account payee only’
Enclosed herewith cheque _______________, issued by ________________ amounting to RM ____________
NUMBER BANK
- 33 -
Deadline:
18 June 2010
MINES EVENT MANAGEMENT SDN
BHD
TEL / +6(03) – 8949 5566 /
FAX +6(03) – 8945 2155
ATTN WINNEE LIM
Company Name
Contact Person
Address
Telephone no. Facsimile
Hand phone no. E-mail
Signature: Company Stamp: Booth No.:
Date:
FORM Please tick (√) TOTAL
ORDER FORM
No. Required Not Required (RM)
2 Newfair
3 Exhibitor Passes
6 Audio / Visual Equipment Rental
7 Telephone / Data Network Facility
8 Flower Bouquets / Potted Plants
9 Hotel Reservations
13 Miscellaneous
GRAND TOTAL RM
* Please fax over all required order forms
PAYMENT OPTIONS
a) Telegraphic Transfer/Bank Draft
Name of Account : MINES INTERNATIONAL EXHIBITION CENTRE SDN BHD
Account Number : 2-12189-00003668
Swift Code : RHBBMYKLAXXX
Bank & Address : RHB Bank Berhad
G20, Ground Floor, Letter Box 266,
The MINES Shopping Fair, Jalan Dulang
MINES Resort City, 43300 Seri Kembangan
Selangor, Malaysia.
• Please fax over Bank-in slip.
• Please include all bank charges and exchange rate conversions.
b) Cheque
All cheques to be made in favour of MINES INTERNATIONAL EXHIBITION CENTRE SDN BHD and crossed
‘account payee only’
Enclosed herewith cheque ____________________, issued by __________________ amounting to RM ____________
NUMBER BANK
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STAGE ACTIVITIES
Activities are integral in making an event livelier and to attract crowd and participants to come and
visit the exhibition area. with In’ Health & Beaute Expo 2010 being an inaugural event. We hope to
be able to organize exciting and ground breaking stage activities for the masses. With this in mind,
we are pleased if exhibitors are able in assisting us to deliver the intended impact to the visitors.
The location for the stage activities is divided into two areas: Main Stage and Activity Area
Location Dimension of stage (feet)
Main Stage 20’(L) x 40’ (W) x 4’(H)
Activity Area Nil
* Activity area is a particular area for mass demonstration and or competitions.
* Main Stage is a an excellent venue for talks, launches or corporate presentation.
For each of the areas, the following amenities will be provided free of charge.
(a) PA System with 2 cordless microphones
(b) Table (S) - TBC
(c) Chair (S) – TBC
(d) Rostrum
* Activities : -
Any requests for additional equipment or amenities will be charged. Please refer to the stage
activity personnel for the price quotation.
Remarks:
1. Please complete the stage activity form before 18 June 2010 and return to us via fax at
03-8945 2155. For more details, please contact Carmen via phone at 03-8949 5471 or
email at yeekarsiow@miecc.mines.com.my
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ACTIVITY RESERVATION FORM
Please fax this form to MINES Event Management Sdn Bhd should you require the
services / products as stated below
Company Name:
Name: Designation:
Tel No: Fax No:
Signature: Booth No:
I would like to reserve a slot for my activity and understand that reservation is subject to
availability as all reservation is on first come first serve basis.
Main Stage Reservation Schedule
Please tick (√)
Date/Time 2 July (Fri) 3 July (Sat) 4 July (Sun)
12:00 PM - 12:45PM
1:30 PM - 2:15PM
2:30 PM - 3:15PM
3:30 PM - 4:15PM
4:30 PM - 5:15PM
5:30 PM - 6:15PM
6:30 PM - 7:15PM
7:30 PM - 8:15PM
Activity Area Reservation Schedule
Please tick (√)
Date/Time 2 July (Fri) 3 July (Sat) 4 July (Sun)
12:00 PM - 12:45PM
1:30 PM - 2:15PM
2:30 PM - 3:15PM
3:30 PM - 4:15PM
4:30 PM - 5:15PM
5:30 PM - 6:15PM
6:30 PM - 7:15PM
7:30 PM - 8:15PM
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