Orientation for Peer Reviewers June 9-10, 2011 Orientation Presenters: ◦ Rachael Couch ◦ Ashley Jackson Resource Documents: ◦ EOC Application Guidelines ◦ Sample Technical Review Form (TRF) ◦ Tips for Comment Writing ◦ Scoring Guidelines for the Objective Section ◦ 2011 EOC PowerPoint ◦ EOC Program Regulations Provide Information Regarding Funding Process Reviewer’s Role and Responsibilities ED Staff’s Role and Responsibilities Overview of the Peer Review Process EOC Legislation and Regulation Website Address: www.G5.gov G5 Field Reader Webinar Instructions for accessing the G5 Field Reader webinar recording: Note: Microsoft Internet Explorer 6.0 with SP1 is required to open in the format "Microsoft Office Live Meeting Replay ". 1. Use link: https://www.livemeeting.com/cc/fsatraining/view 2. Enter your first and last name in the Your Name field and enter 3. Enter the Recording ID as follows: KH111510 4. Click the View Recording button 5. Enter your email address and your company name 6. Click the View Recording button 7. Select the icon under View for Microsoft Office Live Meeting Replay 8. Wait for the recording to start. Depending on how busy the server is, this could take a few minutes. Two-Tier Process One Peer Review Session Session Dates: June 14th-17th, Electronic Review June 20th-24th, Onsite Review Provide Knowledge and Experience Ensure Confidentiality Notify ED Staff of Conflicts of Interest Read and Provide Thorough Comments Participate Actively in Panel Discussions Provide Panel Logistics Monitor the Progress of Individual Reviews Foster Panel Discussions Facilitate a Fair Review Process To provide information regarding financial and academic assistance available to individuals who desire to pursue a program of postsecondary education. To provide assistance to individuals in applying for admission to institutions that offer programs of postsecondary education, including assistance in preparing necessary applications for use by admissions and financial aid officers. To improve the financial and economic literacy of participants on topics such as: ◦ basic household income, household money management, and financial planning skills. ◦ Basic economic decision-making skills. Public information campaigns designed to inform the community about opportunities for postsecondary education and training; Academic advice and assistance in course selection; Assistance in completing college admission and financial aid applications; Assistance in preparing for college entrance examinations; Education or counseling services designed to improve the financial and economic literacy of participants; 9 Guidance on secondary school reentry or entry to a General Educational (GED) program or other alternative education program for secondary school dropouts; Individualized personal, career and academic counseling; Tutorial services; Career workshops and counseling; Mentoring programs involving elementary or secondary school teachers, faculty members at institutions of higher education, students, or any combination of these persons; 10 Activities designed for participants: ◦ with limited English proficiency; ◦ from groups that are traditionally underrepresented in postsecondary education; ◦ who are individuals with disabilities; ◦ who are homeless children and youth; ◦ who are foster care youth; ◦ other disconnected participants; Other activities designed to meet the purposes of the Educational Opportunity Centers program. 11 Priority #1: To work with State agencies to use data from State longitudinal data systems or obtain data from reliable third-party sources Priority #2: To coordinate project services with school-level partners or other community resources 12 Projects that are designed to address the needs of military- connected students (as defined in the notice). For the purposes of this notice, military-connected student means (a) a child participating in an early learning program, a student in preschool through grade 12, or a student enrolled in postsecondary education or training who has a parent or guardian on active duty in the uniformed services or (b) a student who is a veteran of the uniformed services, who is on active duty, or who is the uniformed services. Under 34 CFR 75.105 (c) (2) (i) we award up to an additional two points to an application, depending on how well the application meets this priority. -Note: See 34 part CFR part 644 for additional information on uniformed services, which are defined by 37 U.S.C. 101. Section Maximum Points Need 24 Objectives 8 Plan of Operation 30 Applicant/Community Support 16 Quality of Personnel 9 Budget 5 Evaluation Plan 8 Total 100 Competitive Priority 2 Total 102 Maximum Points: 24 Sub-criteria: 4 15 A high number or percentage, or both, of low-income families residing in the target area; (6 points) 2) A high number or high percentage, or both, of individuals residing in the target area with education completion levels below the baccalaureate level; (6 points) 3) A high need on the part of residents of the target area for further education and training from programs of postsecondary education in order to meet changing employment trends; (6 points) 4) Other indicators of need for an Educational Opportunity Centers project, including the presence of unaddressed educational or socioeconomic problems of adults residents in the target area. (6 points) 16 Maximum Points: 8 17 The objectives are outcome driven. For each objective all points will be applied to whether or not the objective is both ambitious (as related to the Need data provided) and attainable within each budget period and the project period given the project’s Plan of Operation, Applicant and Community Support, Budget, and other resources. Baseline data should be provided to show why the proposed or achievement rate for each objective is ambitious and attainable. 18 The following guidelines are offered for scoring: Ambitious and attainable---------------------------Maximum Score Ambitious, but attainability is not fully supported by the proposal----------------------------------1 Point (Objectives 1) 2 Points (Objectives 2) 0 Points (Objective 3 and 4) Ambitious, but not attainable-----------------------0 Points Not ambitious, but attainable-----------------------0 Points 1) Secondary School Diploma or Equivalent (2 points): __ % of participants served during the project year, who do not have a secondary school diploma or its equivalent, will receive a secondary school diploma or its equivalent during the project year. 20 2) Postsecondary Education Enrollment (3 points): __% of participants who graduate from secondary school and are not already enrolled in a postsecondary education program, will enroll in a postsecondary education program immediately following participation in an EOC program or will have received notification, by the fall semester, of acceptance but deferred enrollment until the next academic semester (e.g. spring semester). 21 3) Financial Aid Applications (1.5 points): __ % of participants served during the project year who are not already enrolled in a postsecondary education program and who: 1) are high school seniors; 2) are high school graduates; or 3) have obtained a high school equivalency certificate, will apply for financial aid during the project year. 22 4) College Admission Applications (1.5 points): __% of participants served during the project year who are not already enrolled in a postsecondary education program and who: 1) are high school seniors; 2) are high school graduates; or 3) have obtained a high school equivalency certificate, will apply for college admission during the project year. 23 Maximum Points: 30 Sub-criteria: 5 24 1) The plan to inform the residents, schools, and community organizations in the target area of the purpose, objectives, and services of the project, and the eligibility requirements for participation in the project . (4 points) 2) The plan to identify and select eligible project participants. (4 points) 25 3) The plan to assess each participant’s needs for services provided by the project. (2 points) 4) The plan to provide services that meet participants’ needs and achieve the objectives of the project. (12 points) 5) The plan to ensure the proper and efficient administration of the project including, but not limited to, the project’s organizational structure, the time committed to the project by the project director and other personnel, and, where appropriate, its coordination with other projects for disadvantaged students. (8 points) 26 Maximum Points: 16 Sub-criteria: 2 27 Facilities, equipment, supplies, personnel, and other resources committed by the applicant (8 points) 28 Resources secured through written commitments from community partners. (8 points) 29 Maximum Points: 9 Sub-criteria: 3 30 1) Qualifications required of the project director position (3 points) 2) Qualifications required of each of the other personnel to be used in the project (3 points) 3) The plan to employ personnel who have succeeded in overcoming the disadvantages of circumstances like those of the population of the target area. (3 points) 31 Maximum Points: 5 32 Evaluate the extent to which the project budget is reasonable, cost-effective, and adequate to support the project.(5 Points) 33 Maximum Points: 8 Sub-criteria: 3 34 1) Are appropriate to the project’s objectives( 2 Points) 2) Uses specific and quantifiable methods to measure the success of the project in: a) progress made toward achieving objectives (formative evaluation)(2 Points) b) achievements made at the end of the each program year (summative evaluation)(2 Points) 3) Provide for the disclosure of unanticipated outcomes (2 Points) 35 Reviewers’ comments and numerical scores Allowable variance Consistency in scoring among applications Logistics for the FY 2011 EOC competition are broken into three categories: Travel Arrangements Travel Reimbursements Honoraria Payments Readers will be contacted regarding their travel arrangements when: Your comments in G5 have been evaluated by a panel monitor and… CDS2 has been notified by the competition manager that you are approved to travel. Important Details: Please do not book travel on your own! Once you are approved to travel, you will be provided with a link to our travel registration website where you will submit your travel information. Our travel agent will work diligently to book the best flights available that are within budget. We cannot guarantee seating, flight, or airport preferences. Reservations for readers traveling to DC will be made on your behalf at the Hamilton Crowne Plaza Washington, DC Hotel. A copy of the travel reimbursement form can be found at www.reviewgrants.com/eoc. Please document all expenses with receipts except for food and beverage which is covered by the per diem of $53.25 on travel days and $71.00 on full days spent on site. Typical expenses are mileage at the rate of 50 cents per mile, tolls, airport and hotel parking, checked luggage, and ground transportation. Examples of acceptable ground transportation include the subway, buses, taxis, and airport shuttles. The travel reimbursement form should be returned once your travel is complete (after you have returned home). The three required forms are located at www.reviewgrants.com/eoc Honoraria Invoice Drug-free Workplace Certification Conflict of Interest Honoraria payments will be processed once we receive notification from the competition manager that your entire panel has cleared. In most cases, honoraria checks should be received within three weeks of when your panel clears. Please begin sending honoraria payment forms to us immediately. Please print legibly and provide all requested personal information. Emailing scanned forms to email@example.com is the best method for submitting forms! Honoraria payments are processed separately from travel reimbursements (two checks).