Talent Search FY 2011Competition

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Talent Search FY 2011Competition Powered By Docstoc
					Orientation for Peer Reviewers
              June 9-10, 2011
   Orientation Presenters:
    ◦ Rachael Couch
    ◦ Ashley Jackson

   Resource Documents:
    ◦   EOC Application Guidelines
    ◦   Sample Technical Review Form (TRF)
    ◦   Tips for Comment Writing
    ◦   Scoring Guidelines for the Objective Section
    ◦   2011 EOC PowerPoint
    ◦   EOC Program Regulations
   Provide Information Regarding Funding
   Reviewer’s Role and Responsibilities
   ED Staff’s Role and Responsibilities
   Overview of the Peer Review Process
   EOC Legislation and Regulation
   Website Address: www.G5.gov
   G5 Field Reader Webinar
   Instructions for accessing the G5 Field Reader webinar recording:
   Note: Microsoft Internet Explorer 6.0 with SP1 is required to open in the format
    "Microsoft Office Live Meeting Replay ".
   1. Use link:
   https://www.livemeeting.com/cc/fsatraining/view
   2. Enter your first and last name in the Your Name field and enter
   3. Enter the Recording ID as follows: KH111510
   4. Click the View Recording button
   5. Enter your email address and your company name
   6. Click the View Recording button
   7. Select the icon under View for Microsoft Office Live Meeting Replay
   8. Wait for the recording to start. Depending on how busy the server is, this could take
    a few minutes.
   Two-Tier Process
   One Peer Review Session
     Session Dates:
      June 14th-17th, Electronic Review
      June 20th-24th, Onsite Review
   Provide Knowledge and Experience
   Ensure Confidentiality
   Notify ED Staff of Conflicts of Interest
   Read and Provide Thorough Comments
   Participate Actively in Panel Discussions
   Provide Panel Logistics
   Monitor the Progress of Individual Reviews
   Foster Panel Discussions
   Facilitate a Fair Review Process
   To provide information regarding financial and
    academic assistance available to individuals who
    desire to pursue a program of postsecondary
   To provide assistance to individuals in applying for
    admission to institutions that offer programs of
    postsecondary education, including assistance in
    preparing necessary applications for use by
    admissions and financial aid officers.
   To improve the financial and economic literacy of
    participants on topics such as:
    ◦ basic household income, household money management,
      and financial planning skills.
    ◦ Basic economic decision-making skills.
   Public information campaigns designed to inform
    the community about opportunities for
    postsecondary education and training;
   Academic advice and assistance in course
   Assistance in completing college admission and
    financial aid applications;
   Assistance in preparing for college entrance
   Education or counseling services designed to
    improve the financial and economic literacy of

   Guidance on secondary school reentry or entry to a
    General Educational (GED) program or other
    alternative education program for secondary school
   Individualized personal, career and academic
   Tutorial services;
   Career workshops and counseling;
   Mentoring programs involving elementary or
    secondary school teachers, faculty members at
    institutions of higher education, students, or any
    combination of these persons;

   Activities designed for participants:
    ◦ with limited English proficiency;
    ◦ from groups that are traditionally
      underrepresented in postsecondary education;
    ◦ who are individuals with disabilities;
    ◦ who are homeless children and youth;
    ◦ who are foster care youth;
    ◦ other disconnected participants;

   Other activities designed to meet the purposes of
    the Educational Opportunity Centers program.

   Priority #1: To work with State agencies to
    use data from State longitudinal data systems
    or obtain data from reliable third-party

   Priority #2: To coordinate project services
    with school-level partners or other
    community resources

   Projects that are designed to address the needs of military-
    connected students (as defined in the notice).
   For the purposes of this notice, military-connected student
    means (a) a child participating in an early learning program, a
    student in preschool through grade 12, or a student enrolled
    in postsecondary education or training who has a parent or
    guardian on active duty in the uniformed services or (b) a
    student who is a veteran of the uniformed services, who is on
    active duty, or who is the uniformed services. Under 34 CFR
    75.105 (c) (2) (i) we award up to an additional two points to
    an application, depending on how well the application meets
    this priority.
-Note: See 34 part CFR part 644 for additional information on
  uniformed services, which are defined by 37 U.S.C. 101.
Section                   Maximum Points

Need                              24
Objectives                         8
Plan of Operation                 30
Applicant/Community Support       16
Quality of Personnel               9
Budget                             5
Evaluation Plan                    8
Total                            100
Competitive Priority               2
Total                            102
Maximum Points: 24
Sub-criteria: 4

A high number or percentage, or both, of low-income families
  residing in the target area; (6 points)
2) A high number or high percentage, or both, of individuals
  residing in the target area with education completion levels
  below the baccalaureate level; (6 points)
3) A high need on the part of residents of the target area for
  further education and training from programs of
  postsecondary education in order to meet changing
  employment trends; (6 points)
4) Other indicators of need for an Educational Opportunity
  Centers project, including the presence of unaddressed
  educational or socioeconomic problems of adults residents in
  the target area. (6 points)

Maximum Points: 8

   The objectives are outcome driven.
   For each objective all points will be applied to whether or not
    the objective is both ambitious (as related to the Need data
    provided) and attainable within each budget period and the
    project period given the project’s Plan of Operation, Applicant
    and Community Support, Budget, and other resources.
   Baseline data should be provided to show why the proposed
    or achievement rate for each objective is ambitious and

   The following guidelines are offered for

   Ambitious and attainable---------------------------Maximum Score
   Ambitious, but attainability is not fully supported
    by the proposal----------------------------------1 Point (Objectives 1)
                                                        2 Points (Objectives 2)
                                                        0 Points (Objective 3 and 4)
   Ambitious, but not attainable-----------------------0 Points

   Not ambitious, but attainable-----------------------0 Points
1) Secondary School Diploma or Equivalent
  (2 points):
  __ % of participants served during the project year,

  who do not have a secondary school diploma or
  its equivalent, will receive a secondary school
  diploma or its equivalent during the project year.

2)   Postsecondary Education Enrollment (3 points):
         __% of participants who graduate from
      secondary school and are not already enrolled
      in a postsecondary education program, will
      enroll in a postsecondary education program
      immediately following participation in an EOC
      program or will have received notification, by
      the fall semester, of acceptance but deferred
      enrollment until the next academic semester
      (e.g. spring semester).

3)   Financial Aid Applications (1.5 points):

__ % of participants served during the
  project year who are not already
  enrolled in a postsecondary education
  program and who: 1) are high school
  seniors; 2) are high school graduates; or
  3) have obtained a high school
  equivalency certificate, will apply for
  financial aid during the project year.

4)   College Admission Applications (1.5 points):
        __% of participants served during the project
      year who are not already enrolled in a
      postsecondary education program and who:
      1) are high school seniors; 2) are high school
      graduates; or 3) have obtained a high school
      equivalency certificate, will apply for college
      admission during the project year.

Maximum Points: 30
Sub-criteria: 5

1) The plan to inform the residents, schools,
 and community organizations in the target
 area of the purpose, objectives, and services
 of the project, and the eligibility requirements
 for participation in the project . (4 points)

2) The plan to identify and select eligible
 project participants. (4 points)

3) The plan to assess each participant’s needs for services
  provided by the project. (2 points)

4) The plan to provide services that meet participants’ needs
  and achieve the objectives of the project. (12 points)

5) The plan to ensure the proper and efficient administration of
  the project including, but not limited to, the project’s
  organizational structure, the time committed to the project by
  the project director and other personnel, and, where
  appropriate, its coordination with other projects for
  disadvantaged students. (8 points)

Maximum Points: 16
Sub-criteria: 2

Facilities, equipment, supplies, personnel,
and other resources committed by the
applicant (8 points)

Resources secured through written
commitments from community partners. (8

Maximum Points: 9
Sub-criteria: 3

1) Qualifications required of the project director
   position (3 points)

2) Qualifications required of each of the other
  personnel to be used in the project (3 points)

3) The plan to employ personnel who have succeeded
  in overcoming the disadvantages of circumstances
  like those of the population of the target area.
  (3 points)

Maximum Points: 5

   Evaluate the extent to which the project budget is
    reasonable, cost-effective, and adequate to
    support the project.(5 Points)

Maximum Points: 8
Sub-criteria: 3

1) Are appropriate to the project’s objectives( 2 Points)
2) Uses specific and quantifiable methods to measure the
  success of the project in:
  a) progress made toward achieving objectives
    (formative evaluation)(2 Points)
  b) achievements made at the end of the each program
    year (summative evaluation)(2 Points)
3) Provide for the disclosure of unanticipated outcomes (2

   Reviewers’ comments and numerical scores
   Allowable variance
   Consistency in scoring among applications
Logistics for the FY 2011 EOC competition are
 broken into three categories:

   Travel Arrangements
   Travel Reimbursements
   Honoraria Payments
Readers will be contacted regarding their travel
 arrangements when:

   Your comments in G5 have been evaluated by
    a panel monitor and…

   CDS2 has been notified by the competition
    manager that you are approved to travel.
Important Details:

   Please do not book travel on your own!
   Once you are approved to travel, you will be provided with a
    link to our travel registration website where you will submit
    your travel information.
   Our travel agent will work diligently to book the best flights
    available that are within budget.
   We cannot guarantee seating, flight, or airport preferences.
   Reservations for readers traveling to DC will be made on your
    behalf at the Hamilton Crowne Plaza Washington, DC Hotel.
A copy of the travel reimbursement form can
 be found at www.reviewgrants.com/eoc.

   Please document all expenses with receipts except for food
    and beverage which is covered by the per diem of $53.25 on
    travel days and $71.00 on full days spent on site.
   Typical expenses are mileage at the rate of 50 cents per mile,
    tolls, airport and hotel parking, checked luggage, and ground
   Examples of acceptable ground transportation include the
    subway, buses, taxis, and airport shuttles.
   The travel reimbursement form should be returned once your
    travel is complete (after you have returned home).
The three required forms are located at

   Honoraria Invoice
   Drug-free Workplace Certification
   Conflict of Interest

   Honoraria payments will be processed once we receive
    notification from the competition manager that your entire
    panel has cleared.

   In most cases, honoraria checks should be received within
    three weeks of when your panel clears.
   Please begin sending honoraria payment
    forms to us immediately.
   Please print legibly and provide all requested
    personal information.
   Emailing scanned forms to
    eric.hajducsek@ed.gov is the best method for
    submitting forms!
   Honoraria payments are processed separately
    from travel reimbursements (two checks).