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Progress Report on Year 1 of the Jos Carnegie Partnership. October 2006 - September 2007 Preamble: The Jos-Carnegie Partnership Committee (JCPC) ensured a smooth transition between the rounding-up of project tranche1 and swift take-off of tranche2 delivery. It managed an overlap in activities until the final conclusion of tranche1. One year into tranche2 has recorded significant strides towards progress in successful project delivery and acquisition of skills in project implementation methods. 1. Describe Activities and Accomplishments to Date. How they relate to the Original Proposed Goals? 1.0 The JCPC in exercising its overall management role over the project delivery liaised with the Vice-Chancellor frequently, through written reports, formal and informal briefings, the top University management echelon through interactions and consultations, and the University Council through reporting. It held bi-monthly meetings in turns with the various project interventions and ad-hoc meetings with project support teams like the Research and Evaluation Team (RET), the Virtual office or External Funds Unit team (EFU) and other support teams put in place to facilitate delivery and provide forums for interactions and consultations. It performed its process evaluation role of monitoring interventions through their submission of monthly work plans for reviews and approval by JCPC to guide and ensure proper implementation. The project website and bi-monthly meetings provided adequate outlets for work plan reviews and interactions. JCPC reached out to the rest of the University community through project web-site which is hosted on the University‟s intranet and available on the internet as well. It provides a rich data depository for project concept paper, proposal, activities, work plans, monthly, quarterly and other reports, project and other related events, briefs, pictures, etc. Access to the site is free and open to the community. Our bi-monthly project news letters and monthly lunchtime seminars complement the web site in dissemination project information. The news letters were distributed free and beyond the community. The absence of a Human Resource Development (HRD) intervention under the project shifted the focus of the lunchtime seminars to dwell more on presentations from tranche2 project interventions. This helped to keep interventions on track, up to date and enlighten the rest of the University community who were always in attendance. In the year, 217 men and 142 women attended on the whole. Processes are in place to rekindle the HRD intervention to be integrated into the University system. Indications so far, on integration attempts appear promising. JCPC continues to stimulate effective and efficient project delivery through competition among the interventions. Its internal quarterly evaluation exercise using local evaluators yielded an annual overall rating with a cash price for the winning intervention. It continues to provide support for interventions which experience difficulty in the course of implementation. A typical example is in keeping pace with the formative evaluation frameworks inaugurated in tranche2. Considering the background of most project functionaries and their ever busy primary work schedules, the RET concept was conceived to anchor the rich trainings received from ERA. A team of three faculty members from disciplines rich in test and measurements contents was put together as RET and co- opted into all ERA workshops. They play the very significant role of replicating the ERA workshops as and when required, participate at interventions and other project meetings to facilitate all evaluation frameworks and related functions. They have been very instrumental to lending support in the development of evaluation instruments, administration, capturing, analyzing and reporting, when required by interventions. JCPC is reflecting on nurturing and growing this team to become integrated into the University‟s main stream so as to provide a basis for future Quality Control initiatives at the University of Jos (Unijos). Using memoranda and formal and informal dialogue settings JCPC has continued to nudge slow interventions to perform. We included the virtual office team (external funds unit) in the stream of project events. They no longer manage only Carnegie funds but now operate from a full scale horizon in the management of all University donor funds. In the face of threats to stall the concept, the JCPC was able to hold forth because of the memorandum of agreement signed between the Corporation, KPMG and Unijos, on roles and responsibilities of all parties. The last workshop under this agreement comes up in December 2007. We are optimistic that the positive impacts which it has brought upon the various donor projects would speak its way towards Unijos embracing the office. The JCPC continues to co-ordinate the Corporations perquisites from the technical assistance scheme, with close superintendence by the Vice-Chancellor. The University has been opportuned to benefit from not less than 12 academic and general capacity building opportunities in the year. JCPC also coordinated project visits which ranged from hosting resource persons to project consultants and the Corporation‟s program officer assigned to the University. Detailed reports on project activities were prepared. JCPC accomplishments record the production of Unijos Concept paper and successful grant proposal to the Carnegie Corporation of New York. Successful coordination in the production of project evaluation frameworks-Logic Models, Instrumentation Tables and the various instruments. 12 Lunchtime seminars held. A bound copy of the proceedings is in the making. 6 project newsletters. Internal process evaluation report on interventions. Rich project website. 1.1 The Advancement Office Intervention (AO) through consultations with the Vice-Chancellor and the University management, and series of formal interactions with other stake holders-faculty, departments and units, set out to produce a Development and Fundraising Plan for Unijos from outlined projects in the University‟s strategic plan. It initiated and set up teams representing each stake holder with which it has continued to liaise on internal fundraising initiatives (an example is AO‟s active role in supporting the Library develop a Model Library Proposal). Collation of projects from stake holders was concluded and the prioritization was done by Unijos Management Committee. The costing is presently being carried out by the University‟s Physical Facilities Directorate, after which a development and fundraising blue print will emerge to provide a threshold for the proposed Capital Campaign drive. Processes to institute an Advancement Board which would lend support to Unijos fundraising drives have reached advanced stages. We continue to subscribe to CASE. The Executive Director (ED) of Unijos Advancement office is a professional member, and others, including the University Management remain mailing members. Recently the ED was invited to feature in an edition of the CASE publication. In the year, AO pursued its Alumni and Pre-Alumni goals. The 2006 graduating class conceived a design for a bus shelter as leave-a-legacy project. The execution is on-going. The Advancement Office has commenced the Leave-a-Legacy program with the final year class of 2007. The class is yet to decide on a project. A special Guest lecture was held, with Mr. Jacob Gyang Buba, Comptroller-General, Nigeria Customs Service as speaker. Contact is on-going for an Alumnus of the University serving at the Shell Petroleum Company to be the speaker at a distinguished alumni Lecture. One edition each of the “Advance” magazine (hard and soft copies) and University 2005 Annual Report were published. Production of the University Promotional Video was concluded and distributed to visitors and friends of the University at the convocation. The frequency modulated Radio project to boost Unijos Advancement activities is being coordinated by AO. The Vice Chancellor has approved a strategic location and conceded by Geography and Planning Department, its former occupants. The Advancement office coordinated its first ever Endowment Fund Launch of the University during the last convocation which held in March 2007 with a total of over $1.45m (N185,145,000) comprising $5,000 (N 660,000-cash), $107,000 (N13,610,000-cheques) and $1.34m (N170,875,000-pledges) raised. AO is providing stewardship to the various donors. An endowment investment proposal for the proceeds was forwarded to the Council through the Vice-Chancellor and it is awaiting approval. Souvenirs were produced as scheduled and distributed to friends and visitors during the convocation ceremony. Processes for registering the University to obtain the 501 (3) (C.) not-for-profit status in the US began during the EDA‟s visit to the US in April 2007. An Alumni chapter of Unijos was inaugurated, with a reunion in Atlanta Georgia in April 2007. The UK version of an alumni Chapter is yet to materialize. AO continues to touch base with local Alumni chapters, rekindling ties and building strong Unijos Alumni base. AO staff attended CASE Workshop for African Universities at Ibadan and has concluded arrangements with CASE consultants for an on-site visit in November 2007. AO has continued relentlessly to identify, cultivate, solicit and provide stewardship for donors and prospects. The Alumni and Donors databases have increased in the year. 1.2 The Partnership with Students Intervention (PWS) engaged in a series of process activities to erect six advanced solar powered streetlights in the most populous hostel and other student environs at Unijos. Strategically, dark, recreational and reading areas were targeted and lit up. Pre-commencement baseline data on security issues were collated, and evaluation methods were employed in the year to collate fresh data at period end for future comparison. 24 outdoor recreational seats were produced and installed in the lit up areas. PWS engaged diverse commemorative strategies to bolster pre-alumni sense of belonging towards creating better Unijos Alumni. Cleanliness campaigns were launched across the campus, through workshops, production and distribution of souvenirs with commemorative inscriptions, student rallies, posters, handbills and competitive award for the cleanest areas. Awards will be made after the on-going cleanliness observations are evaluated. PWS secured and renovated appropriate spaces to site the Thin Client Computer Laboratories in Naraguta, Abuja and Bank Road student hostels. Computer carrels and 30 metal chairs have been delivered and installed at these locations. In collaboration with UCC, procurement processes for 30 Thin Clients Computers and 3 accessory servers to be distributed equally to each lab have commenced. Installation of the power back up, inverter battery bank and a wireless link from Unijos data center to the laboratories are on going. The wireless link is being handled by our UJNet techies. The unique Unijos PWS has commenced visits to other universities, beginning with University of Maiduguri in a list of 5 and one international travel to the University of Kenyatta, Kenya. The students continue to showcase the partnership as a bridge, towards betterment of studentship. PWS administered 2 of its 3 evaluation instruments. The 3rd one on the Thin Client Computer lab will be administered in the next quarter when the project would have been completed. It has commenced its projects replication processes by trailing and assembling earmarked funds. 1.3 In its strive towards realizing gender equity at Unijos, the Gender Intervention (GI) has put together advocacy and anti-sexual harassment committees to drive gender related issues. JCPC limited GI workshop activities on gender sensitization and mainstreaming to one, so as to focus on advocacy and anti-sexual harassment drives. The committees‟ terms of reference have been drawn up to guide the conduct of proceedings. However, souvenirs with gender promotional and advocacy inscriptions were produced and are being distributed to stakeholders. Arrangements for the first Annual Gender Institute have reached advanced stages. Call for research work on gender problems like sexuality and reproductive health with a special focus on HIV/AIDS was sent out. Staff and students responded and support is being provided for selected researches to be done. To provide materials for production of gender books, faculty based research projects were commissioned in tranche1. The projects are nearing completion. GI reached out severally at the just concluded student Union government and departmental unions elections to influence more female participation at the management echelon of student affairs. This encouraged more females to contest and fillers from the various polls indicate positive trend for the female contestants. By design, an annual female week was held just before the unions‟ elections. The choice of resource persons who made presentations at the female week activities was directed towards people who provided role model image to the female students. The Female Support Initiative (FSI) scheme for 2006/2007 academic year awards commenced. Against the underlying concepts to empower women financially by supporting them through school and encourage promising and high performing female students who exhibit a high probability of being retained in the University as lecturers to bridge the existing gap between male and female faculty members, a set of FSI criteria, objectives and application forms were developed and distributed. Over 1,500 female students responded to the announcement and 800 returned duly completed application forms, which are currently being processed for a final selection of 500 students to benefit from year1 awards. GI is also monitoring the performance trend of former awardees from tranche1. GI developed, administered and analyzed its gender awareness instrument. It bound and published the University Gender Policy. GI produced and published the most current University disaggregated data by gender. It is reviewing earlier data to reproduce it in a uniform format. 1.4 Research Management Office Intervention (RMOC) commenced the search for past funded research reports. This exercise will be on-going throughout the project period. Initially targeted, were reports that were given particular prominence in the proposal. Of that lot, the Jos – Durham (UK); Jos – McMaster (CIDA, Canada); and the Nomadic Education (UNESCO) were accessed. The Jos – Durham reports comprised 12 booklets; Jos – McMaster 1 booklet and the Nomadic Education 6 booklets. 3 copies of each booklet have been published and bound. A number of these works had neither summaries nor abstracts. RMOC prepared summaries/abstracts for such reports and had them incorporated. It accessed past University Senate (now Central) Research Grants Committee (SRGC, CRGC) funded project reports (40 in all). These are currently being studied to determine those that are significant for inclusion in the retrospective conversion. Noticeable was that the reports were also without abstracts/summaries. RMOC is working towards preparing the summaries/abstracts of those that will be selected for inclusion. RMOC has secured full membership on the CRGC, and disseminated briefs on the genesis, objectives and goals of the intervention. With this and the membership of the Deputy Vice- Chancellor (Academics), who also chairs the CRGC, RMOC has secured firm affiliation from where its proposed reforms would be brought to bear on the University research processes more effectively. It is building up one of its repositories for retrieved research documents through the acquisition of storage cabinet, space fortification and other equipment in preparation for the seminar/workshop presentations to faculties. It developed, administered and analyzed one of its evaluation instruments for an audit of the current Unijos research processes to provide baseline information. Using a questionnaire as the instrument, the results are quite revealing, showing that Unijos research processes in every respect fall short of standard best practices in research and buttressing the need for an RMO intervention. In the year, RMOC participated in two capacity building activities – the Lagos held inaugural conference of the West African Association for Research and Innovation Management (WARIMA), and the Carnegie workshop on Research Management and Administration for African universities held at North Western University, Potchefstrom, South Africa. This is in its bid to learn best practices in research management and administration for the ultimate purpose of revamping research practices in Unijos. Consequently, RMOC has developed a first draft of proposed Research Policy for Unijos. It continues to collate data and materials to make researchers and research work at Unijos more visible. This will be done by profile publishing on the University‟s website. 1.5 The Information Communication Technology (ICT) Main intervention continues to oversee and coordinate the activities of the 6 interventions under ICT. In realization of the significant growth and complexity in the University‟s ICT infrastructure and services, the University decided that the existing ICT units should be merged into an ICT directorate. One of the project consultants will be spending 8 months in Jos, in a visiting position to structure the directorate with in-house support. He assumes duty in January 2008. 1.5i ICT-University of Jos Network (UJ-Net) continued with the wired network upgrade which started in tranche1. Similarly the wireless network was fortified and extended, to provide access at the university‟s computer centre (Bauchi road Campus), Ray field (VC‟s lodge and other staff residential area), JUTH (Township campus) and Linkages office (Bauchi road staff residential area). This was at no new cost as the equipment and service were earlier paid for in tranche 1. Access has also been extended to the new Geology/Mining complex at Naraguta campus, Centre for Continuing Education (CCE) at Township campus, Pro-Chancellor and Chancellor‟s lodge, Council‟s lodge and staff residential areas on Bauchi road. A prototype of an authentication server has been built and is presently being tested, to be used to secure the entire network and usher in a charging system that would enable us raise funds for future sustainability. UJNet is preparing the community (its prospective customers) for its commercial service through publicity posters prepared and circulated. The posters also carried detailed information that would create awareness and publicity for all other ICT services in Unijos. A wireless network link to Unijos Health Centre on the Naraguta campus has been established and is functional. Sophos antivirus license was renewed for 2 years up to September 2008, and users have automatic updates once they are on the network. UJNet is considering the introduction of a token charge on its usage, to provide sustainability for future licensing fee renewals. The acquisition of a CCNA lab bundle was initiated in the tranche1 and concluded in tranche2. The acquired wireless lab bundle was used to train four staff members on the Fundamentals in Wireless LAN curriculum at no cost. Consequently, the CISCO academy expanded its curriculum and has graduated the first set of students in the new wireless LAN curriculum. Plans are on-going to offer CCNP curriculum and a proposal for training two members of staff has been submitted and is awaiting approval. The Bauchi road campus, JUTH and Ray field masts were earthed to protect them from damages arising from lightning and thunderstorms. Unlike in the past, no damages were recorded on these equipments in the last raining season. For effective management of infrastructure and service provision, techies continue to be exposed to new techniques at capacity building training sessions. In the year, 6 of them attended the African Network Operators Group (AfNOG) workshop in Abuja. An e-learning course- MindLeaders, was purchased for introductory training in System Administration. 4 are currently using it locally. One member of staff is also currently on a 4month training in Advance Network Management in India. Other project related trainings funded by the university are The Nigerian Network Operators Group (NgNOG) hosted in Jos, and attended by 8 members of staff and Wireless Mikrotik training, attended by 10 members of staff. UJNet has provided records of points and upgrade counts for its evaluation purposes. 1.5ii ICT-University Computer Center (UCC) The ICT-UCC internship program has gained much popularity among students and departments. The scheme is experiencing a stronger integration into the University‟s system as more apprentices are now officially posted to departments and remunerated from departmental votes for their services. This is a voluntary arrangement and all Unijos departments have willingly indicated interest in engaging them. UCC engaged its new set of interns currently undergoing one year training. They conducted a rally to further advertise the scheme. In line with the present Unijos e-learning direction, the recruitment process has been automated and most of the trainings are now being done on-line, using resources such as IT Essentials from UJ-Net Cisco program. The Internship handbook is under reviewed to reflect the innovations to the scheme. One UCC staff benefited from the African Virtual Open Source Initiative and Resources (AVOIR) training in South Africa to build capacity for the Knowledge Environment and Web-based Learning (KEWL) application being used in the Mathematics department which is pioneering e-learning initiatives for teaching and learning in Unijos. UCC has concluded investigations and established that the thin-client technology will be more advantageous and cheaper for our teaching, study, etc laboratories, considering its relatively low power consumption, among others. It is assisting the PWS in deploying thin-client computers at the students‟ hostels. A computer/accessories needs assessment exercise for the University has been conducted. The results are being used to determine provisions for faculty and units later on in year 2. They developed, administered and analyzed evaluation questionnaire to determine project proposed training needs. 1.5iii The ICT-Management Information Systems (MIS) intervention has continued to consolidate the Students Information System (SIS) Application developed in tranche1. Preparatory for use of the SIS application in the 2006/2007 (current Unijos academic session) registration exercise, MIS embarked on a cleansing of application bugs and attending to complaints from users which lead to a redesigning of the course Module to make it more flexible and more reporting templates for students charges collections. MIS has leveraged external financial and technical support in consolidating the SIS application. It has achieved full automation of the SIS Payment Module, and the processing of „Students Information Form‟ on-line, in partnership with Zenith Bank of Nigeria Plc. The application was integrated to the bank through an eTranzact switching company. With this development, students who matriculated from 2003 (when the SIS was deployed) to date were able to pay their registration charges using the deployed web payment solution package, thereby eliminating the manual aspect which hitherto, required them to converge at the University. Over 12,000 undergraduate students successfully paid from anywhere on the globe, using the solution. Under the same bargain with the bank, over 9000 re-loadable multipurpose debit cards have been produced for returning students for the purpose of registration payment and other financial transactions that the students may require. With the web-based solution package, fresh students‟ admission list is now published on the internet, providing savings for the University and generating a token of about $4 (500naira) per hit. The bank also donated higher specification Servers to the University, to better accommodate the growing application. They are 3 HP 370 Proliant G5 servers worth about $55,000 (7million naira). One was installed as a database server, the other an MIS web server and the third a UJNet gateway. Work is in progress to expand the SIS application to provide service to the Post Graduate School, Part-Time Degree Programs and all Diploma Programs. Towards this, a similar affiliation with Skye bank PLC has matured into an MOU signed with the University to upgrade the SIS application to accommodate the expansion plan. In return for these, the University reciprocated by maintaining one of its several bank accounts with each bank. It was not a requirement. The MIS designed, developed and deployed an Interface extended to the Library for online registration. This was used for the 2006/2007 intakes. Over 2000 newly admitted students have so far been registered in the library using the interface. MIS continues to engage in the training and retraining of its programmers using internal and external resources. An intensive instructor led In-House training was organized for the programmers in the department. It included curriculum underlying Structures and Technology of FOSS used in the development of the SIS application. They were further exposed to training online to supplement the instructor–led one, using the same FOSS Online training design (Mindleaders) as UJNET, which was made available to us by Datasphir (Our ICT industry partners from tranche1). It covered the following areas, MySQL, PHP, GUI and RDBMS. MIS is presently working on the digitization of historical academic students‟ data for the purpose of efficient and effective academic transcript production. AO has been pushing on this to help improve Alumni relations. Efforts have reached advanced stages. They have developed two evaluation instruments. The questionnaire has been administered, and awaits analysis and reporting. 1.5iv The ICT-Mathematics Intervention held several planning meetings and also met with ICT main-the ICT sub committee and the RET. The editorial team to edit and review electronic-blended materials was constituted. The team worked on MTH103 instead of MTH101 as this was being taught. The main introduction to MTH103 materials was completed and uploaded on KEWL. The corrections, introduction, objectives and learning outcomes to modules One and Two of the MTH103 materials were also completed and uploaded on KEWL environment. These two modules are now in the standard blended e-learning format. Writing workshop on module three has gone half way. Work on module four is yet to commence. The committee is in the process of putting module one of the MTH103 materials already uploaded on moodle environment into a PDF format. Search for resource person to support use of KEWL for Mathematicians commenced. Consultations with Derek Keats of UWC and other contacts at Fort Hare are on going in this regard. Using UCC master apprentices, ICT-Maths put a log of students visiting the site on which digitized lecture materials; MTH101, MTH103 and CS101 are located. It records details of the course visited, time of visit, name of student and matriculation number. The work on the Departmental website is almost completed. 2 members of the sub-committee were sponsored to attend the second international e-learning Africa conference in Nairobi Kenya and made Harambee presentation on „the use of e-learning in teaching Mathematics, the Jos experience‟. A blog was created to that effect to share experience and exchange ideas. Also some members of the sub-committee attended KEWL/e- learning seminar in Jos. To foster its e-learning quest the committee successfully submitted a proposal for a Technology for teaching grant from HP. HP made a preliminary award of $15,000.00 US dollars for two members of the committee to attend conferences. The proposal will be considered for a full grant in November 2007. Likewise, it ventured into the STEP B World Bank assisted grants offer and completed and submitted a proposal. ICT-Maths developed and administered its questionnaire to students offering MTH103 and the data captured were analyzed, charts produced and report written. Findings from the report would require a review of their logic model to re-prioritize activities. 1.5v The ICT-Library Information Systems (LIS) intervention awaits a server being purchased with inputs from UCC and UJ-Net (to ensure correct specifications), to take delivery of its LMS application which is ready for installation. Meanwhile, it continues to train Librarians and stakeholders in preparedness for the prospective Library automation; and increase its retrospective conversion of existing titles, while new ones are out rightly archived electronically. The Mortenson Centre continues to lend support in piloting the affairs of LIS towards its automation goal. LIS evaluation instruments await analyses and report. 1.5vi ICT-Law Intervention. The Hein-on-line and Westlaw legal on-line resources are now being patronized for training of final year and post graduate Law students. ICT-Law conducted one training each for the two groups of students in year one. The resources are still under subscription cover and Law is reflecting on how to sustain it in the future. As part of its integration plan, the use of these legal resources has been formally incorporated into the faculty‟s academic curriculum. Contacts were opened with Lexis Nexis International and of South Africa in a bid to subscribe to legal resources with more local content to complement the existing ones. Law has administered and reported on one of its instruments-coded ICT/LAW 01. 1.5vii ICT-Dispersal of ICT Expertise and Decentralization of ICT Management (DDT) Intervention. In its resolve to make ICT grass root driven and usher in the Departmental Initiatives intervention, ICT-DDT has sensitized the University management, Deans and Directors and other stakeholders, through meetings and written briefs on the moves to bring ICT to their very doorsteps. They embarked on a pains taking drive in getting faculties and units to set up ICT Committees and select Coordinators; and defined the committee‟s terms of reference and roles and responsibilities of the coordinators. ICT-DDT held a one week e-learning training session for academic staff who were introduced to e-learning, taught how to develop their courses on line using KEWL, how to prepare their syllabus on line and how to upload same. The e-learning was conducted using KEWL and MOODLE as the platforms. They all registered in KEWL. Participants developed and uploaded several courses on-line and also presented demonstrations on e- learning strategy at their various departments. Our UK based consultant was the main resource person supported by one other from Unijos. This was followed by a two-week developer‟s course on e-learning using the KEWL. The main resource person was from South Africa, supported by 2 others from Unijos. The idea was to increase the number of local KEWL (one of the platforms on which the e-learning initiatives would run) developers. DDT planned a proposal-writing training workshop to hold in October 2007. Our ICT consultant assisted DDT in creating an e-learning ICT basic class/forum for some academic staff to interact on the use of e-learning. The URL address is http://dao.pageout.net; and facilitated an online discussion on Instructional Design and Course Development Processes. As a learning process, a model e-learning resource, the MIT Open Course Ware was acquired and installed on our server for use. ICT-Math intervention manages it under the supervision of DDT. Its URL address is http://mitocw.unijos.edu.ng. All these activities are preparatory to the proposed blended e-learning initiative for better teaching, learning, research and governance services delivery at Unijos. After the stake holders have fully appreciated the e-learning initiative, they would decide what equipments they need to realize it. This would then form the basis for UJ-Net and UCC to start setting up proposed multi media laboratories. DDT policy formulation for women involvement in ICT has reached advanced stages. It has prepared a Call for Proposals draft to be circulated when due. DDT has developed seven of its instruments, administered and reported on one-DDT (Decen/06). On delivery of all outstanding loose-ends, DDT Intervention terminates to usher in the next intervention. 1.5viii The ICT-Departmental Initiatives (DI) Intervention is scheduled to start functioning with the responses from DDT‟s Call for Proposals. Meanwhile, preparation of DI‟s detailed year two work plan; Logic Model and Instrumentation Table are nearing completion. 2. How closely did the activities follow the work plan and time frame? The activities followed the work plan and time frame quite closely, except for those which required the participation of students and faculty members. These had to be put on hold for over three months because of the national and local industrial actions which kept these groups away for that period. 3. Have any factors or conditions such as staffing or funding changed during the reporting period? How have these changes affected the work? The Chairperson of ICT-Law and ICT-DDT (Dr. Philip Ostien) resigned from the project in preparation for his voluntary disengagement from the University. He was replaced by a member of the committees (Barrister Joash Amupitan) Also, the Chairperson of GI (Dr. Thomas Baba Bingel) took leave of the project to serve on the Plateau State Government cabinet. Mrs Josephine Otubu, an original member of the GI team is holding the fort, until he returns. These changes slowed down the pace of project implementation in the two interventions. They have now adjusted. The University‟s Financial Officer (Bursar) Mr. M. B. Olaniyan, reached retirement age and left the services of Unijos in December 2006. He was replaced by Mr. A. A. Akims, who assumed office in February 2007. This change slowed down the processing of project finances as the new Bursar, recruited from outside the University, needed time to understand and accustom with the project activities. He has since been co-opted into the JCPC and conscious efforts are in place to carry him along. The other changes worthy of note, only affected persons, leaving membership by office intact, as was originally proposed. The affected offices are office of the Dean of Students‟ affairs, Head of Unijos Guidance and Counseling unit, President of the Students Union Government, Secretary of the Students Union Government, President of JUMSA, all under the PWS intervention. In RMOC, a new Deputy Vice Chancellor has succeeded the former; and a new Alumni officer took over AO‟s alumni affairs, in the year under review. There was a Government reform which severed some staff from the services of the University. This affected and slowed down the retro-conversion activity of LIS. On funding, there is a general exchange loss. At the time of budgeting, the exchange rate was 130 naira to a $. At this time of reporting, it has dropped to 125 naira to a $. 4. Were any programmatic or administrative problems encountered? If so, how were they addressed? There was a misconception of the Virtual office initiative by the new administration. Also the new administration reviewed and modified Unijos financial processes, and additional superintendence were brought to bear on some project activities and technical assistance opportunities. In all of these, JCPC has had to double its efforts in explaining and consulting frequently. A positive improvement is envisaged. 5. Do you anticipate a budget revision? Do you anticipate requiring more time to complete the activities? Presently we do not anticipate any budget revision, as we are making efforts to recoup the exchange losses from a regular bank investment portfolio with negligible risk factors. We hope to complete all outstanding year one activities in the first quarter of year 2. 6. Briefly describe major activities planned for the next phase of the project. All interventions will complete the few year one unfinished businesses. AO will pursue and realize the capital campaign efforts and continue to flourish in, and perfect advancement dealings. PWS will collate all its funds required for projects replication and commence the processes. The GI advocacy and anti-sexual harassment committees will become operational to drive the gender message. More materials for gender literature will be collected; more FSI awards made and the culture of disaggregating data by gender further entrenched into the University systems. RMOC will identify a consultant who will help to guide in this pilot study, build capacity to empower faculty in research grants seeking, complete the proposed University Research Policy and continue to influence positive reforms in Unijos research methods. UJ-Net will maintain the network backbone in providing its services more efficiently, establish a prometric testing center and set up multimedia laboratories to meet the needs and specifications of faculty. UCC will deploy the thin-Client technology at Unijos. MIS will improve service delivery in student academic transcript production and expand its SIS application to accommodate students, other than undergraduates. Maths hopes to complete its Departmental website, modules three and four of the MTH103 materials, and put the MHT103 materials on PDF format. LIS hopes to take full delivery of the LMS, receive full training on its use and complete the Library automation processes. LAW plans to include training of Lawyers and Judges in the use of its on-line legal resources. DDT intervention is poised towards laying a strong foundation from where the DI initiative would take off to realize the blended e-learning concept at Unijos. It is anticipated that academic work at Unijos will be improved through the academic training and exposure of more faculty members under the technical assistance scheme. Elizabeth Opara November 1st, 2007
"UNIFIED-T2-Yr1 Interim Progress Report-Narrative"