Sponsorship Proposal

Europe, Middle East & Africa Conference Series 2004 Sponsorship Proposal REVIEW VISION EMEA 2003 SUMMARY VISION 2003 EMEA was one of, if not the, most successful conference series focused on storage, that has taken place. VISION was a combination of 2 day and 1 day conferences which took place in 12 countries pan Europe, Middle East and Africa. RESULTS • • • • • • Attended – 3,849 end users and 684 Channel Partners 65% Average end user attendance across VISION 47% growth on VISION 2002 Excellent feedback from partners, sponsors and end users Excellent boost to emerging markets Strong partner support and participation VISION EMEA 2003 DEMOGRAPHICS Attendee Number 545 311 257 283 235 353 505 511 202 175 259 213 3849 No. Registrations 884 497 296 396 514 542 618 672 329 246 605 276 5875 Achievement on target 145% 156% 161% 189% 94% 177% 158% 128% 92% 117% 173% 178% VENUE UK Spain Sweden Poland France Italy Germany South Africa Netherlands Denmark UAE Switzerland TOTAL Target 450 250 200 195 300 260 400 500 300 200 200 150 3405 N.B. Numbers exclude staff, speakers and sponsors. Page 2 EXECUTIVE SUMMARY VISION EMEA 2004 May – October 2004 CONFERENCE SERIES OVERVIEW VISION is a free of charge end user IT Conference focused on storage and application management, targeting IT Professionals and a business audience. The content is delivered through a series of keynotes by industry leaders and breakout sessions presented by technology experts. Enhancing VISION EMEA there are a series of additional events that take place - Channel Partner update, Partner Exhibition, Technical Sessions, VISION evening reception. STRATEGY To educate and motivate customers and partners about VERITAS Software Solutions, and supporting partner solutions. OBJECTIVES • • • Attendee targets – total 4,325 VISION audience type target – average 65% end user and 35% channel partner 100% of customers to feel positive towards VERITAS as a direct result of attending VISION EMEA. Tier 1 - 2 day events Benelux France Germany UK Tier 2 - 1 day events Denmark Dubai Israel Italy Poland Russia South Africa - 2 day Spain Sweden Switzerland VISION 250 300 500 550 VISION 200 225 300 300 250 200 500 300 250 200 4325 N. B. These numbers are delegate attendees only. Note: Sponsorship of the South Africa VISION event is not included within the sponsorship packages outlined in this document, but is sold separately. Page 3 VISION EMEA CONFERENCE SERIES OVERVIEW VISION THEME The theme for VERITAS VISION 2004 is UTILITY. NOW. providing a forum for delegates to discover the building blocks for utility computing – Availability, Performance and Automation. VISION 2004 POSITIONING Insightful keynote speakers, educational breakout sessions, the elite of the storage industry, demos …… these are the building blocks of your education on utility computing. As the premier conference for IT professionals, the VERITAS VISION EMEA conference series is the best place to evaluate the latest software solutions for availability, performance, and automation. You can share and discuss best practices with your peers, learn tips and tricks from the leading minds in technology, and come away with the tools to develop a well-designed strategy to implement utility computing at your company. VISION CONFERENCE In addition to the VISION conference there are a number of other activities taking place, some of which are offered in your sponsorship package. Please see summary below and following page for timings. CHANNEL PARTNER UPDATE Our Channel Partners will be invited to attend the VISION plenary sessions and then will be invited to attend an hour update (prior to the VISION lunch). This activity will be aimed at Senior Channel Management. This is not open to our sponsors to attend; however, this activity will draw a higher level audience to the VISION EMEA event and the partner exhibition. PARTNER EXHIBITION This will be located in the catering area and will be open throughout the conference. All Sponsor stands and the VERITAS stand will be in this area along with full catering. VISION RECEPTION Following the first day of VISION and to end the 1 day VISION EMEA events, VERITAS will be hosting an information reception in the Partner Exhibition area to give delegates further time to network and continue discussions with partners. Page 4 VISION EMEA 2004 – AGENDA OVERVIEW TIER 1 EVENTS – 2 DAY AGENDA Plenary sessions: • Direction of VERITAS • Launch of new products • Analyst presentation – show the ‘outsiders’ view Breakout Streams: 2 x Solution focused breakout streams per day Solution areas targeted: Application Performance Management, Server Management, Data Protection, Business Continuity, Storage Management In addition, on day 2, VERITAS will be hosting a BackUp Exec User Forum targeting new and existing users. TIER 1 VISION EVENT - 2 day agenda structure: Day Before VISION 2 Day Events VISION Day 1 VISION Plenary sessions Conference & Exhibition setup in afternoon Solution Stream 1 Channel Partner update (1 hour + lunch) VISION Reception Solution Stream 2 VISION Day 2 VISION Plenary sessions Solution Stream 1 Solution Stream 2 Backup Exec User Form TIER 2 EVENTS – 1 DAY AGENDA Tier 2 VISION events will be a similar structure to the Tier 1 VISION events, but the agenda will be a condensed version of the 2 day agenda. TIER 2 VISION EVENT - 1 day agenda structure: Day Before VISION DAY VISION Plenary sessions Solution Solution Channel Stream 1 Stream 2 Partner update (1 hour): BackUp Exec User Forum VISION Reception Conference & Exhibition setup in afternoon Platinum Sponsors will receive one speaker slot as part of their sponsorship package. This speaker slot will apply at all Tier 1 conferences and any additional Tier 2 conferences purchased by the Platinum sponsor. This speaker slot will be integrated as part of the Breakout Streams and not run as a separate stream. Page 5 VISION 2004 – BREAKOUT OVERVIEWS IT budgets are flat or declining. So is headcount. Yet your company is generating more data than ever before. You need smart storage management software solutions that result in greater productivity for administrators and better utilisation of disks. The high cost of downtime makes IT outages — planned and otherwise — unacceptable. Your employees, customers, and partners are all dependent on key applications being up and running. In your increasingly complex IT environment, application performance and availability are essential. Maximize your return on investment by optimizing the performance and availability of your servers, storage, and applications. DATES & LOCATIONS AND DURATION Dates and locations are currently being finalised, however, the conference series will start in May running through to the end of October 2004. The locations, duration and provisional dates of the VISION EMEA 2004 events are detailed below: TIER 1 COUNTRIES Benelux France Germany UK 2 DAY EVENTS 9-10 June 22-23 June 15-16 June 24-25 May TIER 2 COUNTRIES Denmark Dubai Israel Italy Poland Russia South Africa - 2 day location Spain Sweden Switzerland 1 DAY EVENTS 8 September 17 May 26 October 17 June 15 September 30 September 21-22 July 1 June 2 September 3 June Page 6 SPONSORSHIP OVERVIEW SPONSORSHIP PACKAGES Once a sponsorship package has been confirmed through a signed confirmation form and purchase order has been received by 8 March 2004, the sponsor will then be sent the Sponsor Manual, giving full event information. To enable them to plan their event, they will be given one contact to send through information and also for questions. Please note, there is limited availability of sponsorship packages and these will be allocated on a first come first served basis. For Platinum and Gold Sponsors, stand selection will be done in order of booking, so it is beneficial to book early. VALUE PROPOSITION • • • Proven Event – now in it’s 4th year Proven high quality attendance Focus on Emerging markets. COMMITMENT DEADLINE To confirm your Sponsorship package, please contact Julie Craig, who can answer any questions and who can also forward to you a copy of the booking form and provisionally hold a space on your behalf for a maximum of 2 weeks. To ensure you are able to take advantage of all sponsorship opportunities it is vital that a signed contract, soft copy logo (high resolution in EPS file and high resolution JPEG or GIF file) and purchase order hard copy are received by 8 March 2004. Logos will not be put be put onto any materials until a signed booking form and hard copy purchase order have been received. VERITAS will endeavour to ensure logo branding throughout all materials once all confirmation details have been supplied. Receipt of the logo means you give your approval to us to use it on all branding materials for VISION. Julie Craig Sponsorship – VERITAS VISION EMEA 2004 Mobile: + 44 (0) 7976 922794 Fax: + 44 (0) 845 2800091 Email: jules@xcraig.freeserve.co.uk Page 7 PLATINUM SPONSORSHIP PACKAGE 65,000€ FOR ALL TIER 1 LOCATIONS * 9,500€ PER TIER 2 LOCATIONS * Available at all countries for VISION EMEA 2004 (not South Africa). To become a Platinum Sponsor, companies must sponsor all Tier 1 locations, but can also choose to sponsor additional Tier 2 locations and these will be charged on an individual basis. Package benefits only apply for those countries that you sponsor, except where specified below. Maximum No. of Platinum Sponsorship Packages available 4 Covers All Locations Logo Logo Logo 4 colour full page Logo (on all pages) 150 word profile, contact & web link Name Name Only Available at Locations Sponsored Yes Yes 2 pieces Yes 7 5 Yes Yes 150 word profile, contact details + URL 9m2 (3mx3m) First Yes PRE-EVENT MARKETING Direct mail communications Delegate acquisition emails Confirmation emails and letters Advertising in VISION Handout Recognition on VERITAS VISION EMEA 2004 web site Company profile and contact details Press Release accreditation Event specific Event related EVENT DAYS Speaking opportunity – 1 slot per event sponsored as part of most appropriate breakout stream. Delegate Conference Materials Logo on Delegate Notepad Insert in Delegate Pack Press Pack in the Press & Analyst Room Conference Passes 2 day events 1 day events Branding on-site – all locations Your company logo will appear on the main room conference set and on directional signage. Show Guide Logo Company profile and contact details Exhibition Area Stand space - Platinum Sponsors will have stands built and provided for them at the Tier 1 locations only. Priority of choice of stand – first come first served on confirmation of sponsorship Shipping of stand * subject to conditions below Note – * Sponsorship can be charged in US $ for non-EU countries, please contact us for exchange rate. Page 8 PLATINUM SPONSORSHIP PACKAGE CONTD. Available at all countries for VISION EMEA 2004 (not South Africa). To become a Platinum Sponsor, companies must sponsor all Tier 1 locations, but can also choose to sponsor additional Tier 2 locations and these will be charged on an individual basis. Package benefits only apply for those countries that you sponsor, except where specified below. POST EVENT Analysis of VISION EMEA 2004 and summary of attendance figures Pre-registration list - excluding data protection Attendee list - excluding data protection Yes Given Noted on above VERITAS will provide a stand shipment service to Platinum Sponsors between VISION EMEA conferences, providing the sponsor is sponsoring multiple locations and dates are in close proximity. Platinum Sponsors will be responsible for the initial shipment of the stand to a central location specified by VERITAS and for collection once the conferences have finished. Note – Sponsorship can be charged in US $ for non-EU countries, please contact us for exchange rate. Page 9 GOLD SPONSORSHIP PACKAGE 9,000€ PER TIER 1 LOCATION * 6,500€ PER TIER 2 LOCATION * Available at all countries for VISION EMEA 2004 (not South Africa). Package benefits only apply for those countries that you sponsor, with the exception of Direct Mail communications and signage as below, where all locations are included. Maximum No. of Gold Sponsorship Packages available 10 PRE-EVENT MARKETING Direct mail communications Delegate acquisition emails Recognition on VERITAS VISION EMEA 2004 web site Company profile and contact details Press Release accreditation Event specific GOLD SPONSOR BENEFITS Logo – all locations Logo Logo 75 word profile, contact & web link Name EVENT DAYS Press Pack in the Press & Analyst Room Conference Passes 2 day events 1 day events Branding Onsite Signage Show Guide Logo Company profile and contact details Exhibition Area Stand space – only the space itself is provided and Gold Sponsors are required to bring their own exhibition stands. Priority of choice of stand – after Platinum Sponsors have selected their locations. Shipping of stand * subject to conditions below Yes 5 3 Yes – all locations Yes 75 word profile, contact details + URL 6m2 (3m wide x 2m deep) Second Yes POST EVENT Analysis of VISION EMEA 2004 and summary of attendance figures Attendee List - data protection opt-outs removed. Yes - per country sponsored. Yes - per country sponsored. * VERITAS will provide a stand shipment service to Gold Sponsors between VISION EMEA conferences, providing the sponsor is sponsoring multiple locations and dates are in close proximity. Gold Sponsors will be responsible for the initial shipment of the stand to a central location specified by VERITAS and for collection once the conferences have finished. Note – *Sponsorship can be charged in US $ for non-EU countries, please contact us for exchange rate. Page 10 SILVER SPONSORSHIP PACKAGE 3,000€ PER TIER 1 & TIER 2 LOCATIONS * Available at all countries for VISION EMEA 2004 (not including South Africa). Package benefits only apply for those countries that you sponsor. PRE-EVENT MARKETING Delegate acquisition emails Recognition on VERITAS VISION EMEA 2004 web site Company profile and contact details SILVER SPONSOR BENEFITS Name to be included on emails. Logo (on sponsors page only) 50 word profile, contact & web link EVENT DAYS Press Pack in the Press & Analyst Room Conference Passes 2 day events 1 day events Show Guide Company profile and contact details Exhibition Area Stand space – only the space itself is provided and Silver Sponsors are required to bring their own exhibition stands. Stand spaces for Silver Sponsors will be allocated by VERITAS Yes 3 3 50 word profile, contact details + URL 6m2 (3m wide x 2m deep) Allocated by VERITAS POST EVENT Summary of VISION EMEA 2004 attendance figures Attendee List - data protection opt-outs removed. Yes - per country sponsored. Yes - per country sponsored. Note – * Sponsorship can be charged in US $ for non-EU countries, please contact us for exchange rate. Page 11