Regular Meeting

							                                 Regular Meeting
                       South Washington Watershed District
                           Tuesday, December 13, 2005
                                    7:00 p.m.
                          Woodbury Public Works Building
                         2301 Tower Drive, Woodbury, MN


1.   Call to Order and Setting of Agenda
     Manager Lavold called the meeting to order at 7:00 p.m.
     Agenda was set per Manager Lavold with the following changes: Item 8 was moved up
     after Item 4, and Item 10 was moved up to before Item 5.

     Roll Call:
     Jack Lavold - President
     Dennis Hanna - 1st Vice President
     Brian Johnson – 2nd Vice President
     Mike Pouliot – Treasurer
     Staff:
     Matt Moore, SWWD Administrator, Teresa Buhl, Recording Secretary, Jack Clinton,
     Attorney, Daniel Belka, Woodbury, Gayle Meyer,Woodbury, Wesley Saunders-Pearce,
     Houston Engineering, Mark Deutschman, Houston Engineering, Jay Riggs, Washington
     County Conservation District

2.   Open Forum
     Gayle Meyer is a resident of Woodbury. She did not have water damage to her property
     but is concerned about future flooding. As a civil engineer she is very knowledgeable in
     water concerns and infrastructures. She is concerned about the 100 year high water level
     and flood protection. She wants improvements made based on Woodbury’s policy.
     Woodbury is an affluent community and can afford to make these improvements.
     Questions asked:
     • What the study is going to involve?
     • Will HDR fully fix the problem?
     • What is the city’s and watershed’s responsibility?
     • Is the city engineer also studying Wilmes Lake?
     • Will buying flood insurance or being in a flood plain reduce the value of my house.
     She stated that you cannot afford to not fix this problem, it’s like running out of water
     when you have a fire!
     Jack Lavold responded: City, SWWD and other agencies are all working together on this
     issue. Woodbury is leading the task, SWWD has agreed to run a study on Wilmes Lake
     sub-watershed. Next step is for HDR to outline. We will review area and see what we
     can do.
     Comment from Manager Hanna regarding insurance comment in her letter. Flood
     insurance has limits for a reason. Structures rarely collapse, pressure is usually equal
     inside and outside a wall, it’s uncommon to do more than $35,0000 of damage – except
     in scenarios like New Orleans. Manager Hanna suggested, as a retired insurance agent,
     that Gayle Meyer purchase flood insurance.
     Daniel Belka stated that he does not want to sit home and babysit is house, as most
     remedies suggest.
     Manager Johnson stated that we are just starting the process so we do not have any
     answers at this time. Daniel has volunteered to be on the Citizens Advisory Committee.
     Daniel and Gayle will now be on the mailing list to keep updated.

3.   Approval of Minutes
     Motion to approve the SWWD regular minutes dated November 8, 2005 was made by
     Manager and seconded by Manager Johnson. Motion carried unanimously.

4.   Treasurer’s Report
     Manager Pouliot discussed the treasurer’s report for November 2005 including the
     accounts payable, accounts receivable, year to date totals and fund balances. Total
     accounts payable for November 2005 was $80,366.43. Accounts receivable was
     $12,221.14. 4M Fund balance is $4,163,635.52.
     Motion was made by Manager Pouliot to approve the November Treasurer’s report and
     accounts payable. Manager Johnson seconded. Motion carried unanimously.

5.   Manager’s Reports
     • Manager Pouliot – No report.
     • Manager Hanna – Attended MAWD Conference, great seminars, worthwhile.
       Commented that Jack Lavold should be on MAWD board. Presentation by student
       group Wednesday, December 14th regarding Grey Cloud Island.
     • Manager Johnson – Attended MAWD. Specifically looked at ideas regarding
       flooding in Woodbury such as plugging and warning issues. He passed on
       information to City of Woodbury regarding Cressel Design Group – Bio-
       Engineering Techniques. Information on National Weather Service interest to put
       monitoring stations and hookup to weather stations to forecast individual areas;
       Manager Johnson would like to be included in study.
     • Manager Lavold – MAWD was very good. Working with Washington County
       Ground Committee. Information to come.

6.   Administrator’s Report
     Administrator Moore reported on the following:
     • Miscellaneous correspondence
     • Gayle Meyer letter. Matt is working on gathering the information she requested
       regarding the ’97 Plan Amendment.
     • Draft letter/finalization
     • Sinkhole. Mapping is finished. Example at meeting showing lines of sinkholes etc.
       Discussion followed. Manager Lavold requested John Hansen from BARR get
       copies also.
     • Department of Health. Requests to test wells. Nothing in samples yet.
     • Letter from Washington County requesting SWWD to assist in $50,000 grant.
       Administrator will gather more information for January meeting. Manager Pouliot
       suggested that the word “Grant” be changed to “Cost” and be part of the plan.
       Discussion followed.




7.   Development Reviews
      Administrator updated board on the following:
      • Bailey Nurseries. Manager Hanna stated that he went to Cottage Grove many times
        and was told that nothing in going on. After reading the letter, he feels the SWWD
        was lied to. He believes that SWWD was ignored and is in violation by Cottage
        Grove. Discussion on scenarios that were not approved by SWWD. Manager
        Hanna said that the problem is with Cottage Grove and with BARR Engineering.
        He would strike them from any consideration in engineering pool. Discussion
        followed regarding permitting. Manager Lavold will set up meeting, Manager Hanna
        will also attend
      • Eagle Point. Manager Johnson has concerns regarding more water going into
        Wilmes Lake, erosion control techniques etc. Discussion on internal roof drains.
      • South Service Center. Update.


8.    Washington County Shard Waters Resourced Educator
      Jay Riggs, Washington Conservation District spoke on Education Plan, full-time
      position, duties etc. Funding is needed for a full-time person, SWWD would provide
      $20,000 per year for 3 years. This will fulfill the state mandated education requirement.
      Discussion followed. Motion to approve support for Washington County Share Water
      Resources Educations, up to $20,000 a year for 3 years was made by Manager Pouliot
      and seconded by Manager Hanna. Motion carried unanimously.

9.    Professional Services 2006-2007
      Discussion on 2006-2007 Professional Services for Engineers, Accounting and Legal
      firms. We have an abundance of engineering firms. Motion to approve legal and
      accounting professional services was made by Manager Hanna and seconded by Manager
      Pouliot. Motion carried unanimously. Discussion on various engineering firms and how
      SWWD should handle pool. Decision was made to keep all eleven firms in pool and use
      firms we are familiar with. Motion to keep all eleven engineer firms in pool for 2006-
      2007 Professional Services was made by Manager Hanna and seconded by Manager
      Pouliot. Motion carried unanimously.

10.   Wilmes Lake Ultimate Watershed Models
      This item was moved up after Treasurer’s Report to accommodate for visitors
      Administrator updated board regarding calls and feedback from night of heavy rainfall.
      Woodbury is beginning neighborhood meeting to discuss areas that had water, work that
      will be done and where. SWWD will work with Wilmes Lake, Pendryn Hills and the
      sub-watershed north of freeway. The “goal” is to find extra storage in and around
      Wilmes Lake. Administrator recommended the board accept scope of services.
      Motion was made by Manager Johnson to approve Scope and Services and Budget,
      Wilmes Lake/Ultimate development models, HDR Engineering, Inc.
      Manager Pouliot asked if this could provide preliminary information at the January 10,
      2006? (Yes)
      Manager Pouliot seconded, but added January 10, 2006 deadline.
      Discussion: Manager Hanna asked why HDR is not doing survey? (City will provide
      surveying). Manager Johnson asked if sustainability issues and monitoring issues be
      looked at. (Yes) Gayle Meyer asked if any ideas were taken off table? Was a pipe
      considered? (There are restrictions downstream as well, options to reduce high water,
      nothing has been “taken off” because nothing is “on” yet.)
      Daniel Belka: Possibility of additional ponding? Asked about Army Corps/HDR
      working together sharing information? (Yes) Federal Funding? (EPA Grant went to
      Vermillion Watershed District)
      Motion to approve Scope of Services and Budget, Wilmes Lake/Ultimate development
      models, HDR Engineering, Inc. was made by Manager Johnson and seconded by
      Manager Pouliot. Motion carried unanimously.

11.   2005 Watershed Plan Update
      Wesley Saunders-Pearce and Mark Deutschman from Houston Engineering discussed
      the Stakeholder Involvement Process. Discussion on CAC committee. It was decided
      that the first meeting will be January 9, 2006. Mark requested board be prepared before
      meeting. More discussion on goals and policies.

      Motion to adjourn SWWD regular meeting at 10:07 was made by Manager Hanna and
      seconded by Manager Johnson. Motion carried unanimously.