PROJECT COMMUNICATION MANAGEMENT PLAN LOGO Client Name Project Name Version: 1.0 Revision Date: D MMM YYYY Approval of the Project Plan indicates an understanding of the purpose and content described in this document and the related plans for configuration, performance, and risk management. Approval of the Project Plan constitutes approval of the Project Plan and the related plans which are attached to the Project Plan. Company Client Name Project Communication Management Plan V 1.0 | DD MMM YYYY Table of Contents Section 1: 1.1 1.2 1.3 Section 2: 2.1 2.2 Section 3: Section 4: Section 5: Project Stakeholders ............................................................................................. 3 Stakeholder Roles and Responsibilities......................................................................... 3 Stakeholder Contact Information.................................................................................... 3 Stakeholder Information Requirements ......................................................................... 3 Project Information Collection, Reporting and Distribution.................................... 4 Information Collection and Reporting............................................................................. 4 Information Distribution, Storage and Disposition.......................................................... 5 Glossary................................................................................................................. 6 Revision History..................................................................................................... 7 Appendices............................................................................................................ 8 Confidential Page 2 of 8 Company Client Name Project Communication Management Plan V 1.0 | DD MMM YYYY Section 1: 1.1 Project Stakeholders Stakeholder Roles and Responsibilities Below are the project stakeholders and their associated roles and responsibilities. Stakeholder Name Role Executive Sponsor Executive Sponsor Project Manager Project Manager Sr. Position Team Members Team Members Responsibility Company- Executive Director Client- Project Coordinator Company Overall project delivery, Quality control Client- Project Manager Business Requirements, Business Analyst Business Analyst , Technical Delivery Business Analyst , Technical Delivery 1.2 Stakeholder Contact Information Name/ Title/ Org Name- Title- Company Phone +## ## ######## E-mail ABC@Domain.com Role Executive Sponsor Project Manager Sr. Position Team Members 1.3 Stakeholder Information Requirements Stakeholder role Stakeholder Information Requirements Project Status Project Changes, Updates, Completions Project Changes, Updates, Completions Project Changes, Updates, Completions Project Changes, Updates, Completions Stakeholder Information Requirements Description Weekly Project Status Overview Timeline changes, Task completions Task completions, Analysis/ Docs Stage Task completions, Analysis/ Docs Stage, Milestone Success Task completions, Milestone Success Timeframe/Frequency/ Trigger Weekly Weekly Weekly Weekly Executive Sponsor Project Manager Sr. Position Position Project Team Member Weekly Confidential Page 3 of 8 Company Client Name Project Communication Management Plan V 1.0 | DD MMM YYYY Section 2: Project Information Collection, Reporting and Distribution 2.1 Information Collection and Reporting Weekly Project Update Name- Project Manager Weekly, Thursday Email Project Plan to Name Microsoft Project Update Consolidated Project Plan V.## Analysis Update Name- Position(s) Weekly, Thursday Email document to Project Manager & Sr. Position Microsoft Word Update Analysis Update Report V.## Documentation Development Update Name- Position(s) Weekly, Thursday Email document to Project Manager & Sr. Position Microsoft Word Update Documentation Development Update Report V.## Information Requirement Information Provider Collection Timeframe/ Frequency/ Trigger Collection Method Reporting/ Documentation Method Report/ Document Title Information Requirement Information Provider Collection Timeframe/ Frequency/ Trigger Collection Method Reporting/ Documentation Method Report/ Document Title Information Requirement Information Provider Collection Timeframe/ Frequency/ Trigger Collection Method Reporting/ Documentation Method Report/ Document Title Confidential Page 4 of 8 Company Client Name Project Communication Management Plan V 1.0 | DD MMM YYYY 2.2 Information Distribution, Storage and Disposition Listed below are the reports/ documents to be produced and distributed as a communication output to fulfill the stakeholder information requirements. Report/ Document Title Target Audience Primary Notification/ Distribution Method Secondary Notification/ Distribution Method Timeframe/ Frequency/ Trigger Storage/ Disposition Report/ Document Title Target Audience Primary Notification/ Distribution Method Secondary Notification/ Distribution Method Timeframe/ Frequency/ Trigger Storage/ Disposition Report/ Document Title Target Audience Primary Notification/ Distribution Method Secondary Notification/ Distribution Method Timeframe/ Frequency/ Trigger Storage/ Disposition Consolidated Project Plan Entire Project Team Update to Client’s Project Manager & Top Management Update to Team Members Weekly on Thursday Client file; Company Server Analysis Update Entire Project Team Update to Client’s Project Manager & Top Management Update to Team Members Weekly on Thursday Client file; Company Server Documentation Update Entire Project Team Update to Client’s Project Manager & Top Management Update to Team Members Weekly on Thursday Client file; Comapny Server Confidential Page 5 of 8 Company Client Name Project Communication Management Plan V 1.0 | DD MMM YYYY Section 3: Glossary Below are general terms or names associated with this project: Consolidated Project Plan- Microsoft Project Plan designed to establish timelines, responsibilities and tasks for the completion of the project. Analysis Update- Report document outlining the analysis sessions’ results that would affect the project documentation and delivery and other various project phases and tasks to be completed to properly deliver the project. Documentation Update- Report document outlining the documentation results that would affect the project implementation and delivery and other various project phases and tasks to be completed to properly deliver the project. Confidential Page 6 of 8 Company Client Name Project Communication Management Plan V 1.0 | DD MMM YYYY Section 4: Version 1.0 Revision History Date DD MMM YYYY Name Description Record of the Project Communication Management Plan amendments. Confidential Page 7 of 8 Company Client Name Project Communication Management Plan V 1.0 | DD MMM YYYY Section 5: None Appendices Confidential Page 8 of 8