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									                             STARTING POINT

      REQUEST FOR SCOPE OF SERVICES PROPOSALS (RFSSP)


Issue Date:             January 25, 2011

RFSSP Title:            Family and Civic Engagement Initiative
                        for the 2010-2011 School Year

Issuing Agency:         Starting Point
                        4600 Euclid Avenue, Suite 500
                        Cleveland, Ohio 44103


       Sealed RFSSP will be received until 4:00 p.m. on February 15, 2011


                      All inquiries should be directed to:
                             Denise Rucker Burton
                    denise.rucker-burton@starting-point.org




Request for Scope of Services Proposals (RFSSP) are to be mailed or hand-
delivered directly to Starting Point at the address above.




                                                                            1
                FAMILY AND CIVIC ENGAGEMENT
      REQUEST FOR SCOPE OF SERVICES PROPOSALS (RFSSP)
                           NOTICE
Starting Point on behalf of Cuyahoga County’s Family and Civic Engagement (FCE)
Initiative, is soliciting Request for Scope of Services Proposals for organizations that
can offer Out-of-School Time programming to youth, kindergarten to 18 years of age, in
the seven (7) pre-selected Cuyahoga County school districts for the 2010-2011 school
year, supporting them in successful growth, development, and transition to adulthood.
The FCE Initiative in Cuyahoga County is a collaboration among schools, families, and
community partners to develop healthy communities that lead to the academic success,
safety, and well-being of youth to enable them to transition into productive and
responsible citizens. Cuyahoga County's goals for FCE are to:
             Increase awareness of social agencies;
             Dissolve silos between education and community agencies;
             Enhance coordination of services/programs to address non-academic and
              academic needs of student, family and community; and
             Expand partnerships and collaborations.
Therefore, the proposal must address goals and objectives outlined in the FCE plan of
the school districts who are indentified below:
                                SCHOOL DISTRICTS:
              1. Bedford
              2. Brooklyn
              3. Cleveland Heights/University Heights
              4. Cleveland Metropolitan School District
                 (Glenville, Hough, Lee/Harvard, and Clark/Fulton)
              5. Maple Heights
              6. Parma
              7. Warrensville Heights
Each school district must submit one proposal that recommends at least two (2)
partner agencies. Starting Point reserves the right to accept or deny
recommended partner agencies.
A mandatory Pre-proposal Conference is scheduled for February 1, 2011, 1:00 pm –
2:30 pm, at Starting Point, 4600 Euclid Avenue, Suite 500, Cleveland, OH 44103.
The official RFSSP can be obtained at Starting Point, 4600 Euclid Avenue, Suite 500,
Cleveland, Ohio 44103, and at the agency’s website, www.starting-point.org.
Complete RFSS Proposals must be submitted to Starting Point, 4600 Euclid Avenue,
Suite 500, Cleveland, Ohio 44103, no later than 4:00 p.m. on February 15, 2011. The
projected contract period will begin March 1, 2011 and end on September 30, 2011.




                                                                                    2
               Cuyahoga County Family and Civic Engagement Initiative
                            Out-of-School Time Program
                   Request for Scope of Services Proposals (RFSSP)
                                2010-2011 School Year
                                       TABLE OF CONTENTS
Section I.         PROGRAM DESCRIPTION................................................................................4
Section II.        BACKGROUND INFORMATION .....................................................................4
Section III.       PROBLEM STATEMENT ...................................................................................5
Section IV.        ANTICIPATED TIMELINE ................................................................................5
Section V.         PRE-PROPOSAL CONFERENCE .....................................................................5
Section VI.        REQUEST FOR SCOPE OF SERVICES PROPOSAL SUBMISSION ..........6
Section VII.       COMMUNICATIONS PROHIBITION ..............................................................6
Section VIII.      FUNDING GUIDELINES .....................................................................................7
Section IX.        TARGET POPULATION .....................................................................................8
Section X.         GRANT REQUIREMENTS .................................................................................8
Section XI.        LICENSING AND OPERATING REQUIREMENTS ......................................9
Section XII.       REQUIRED ROLE OF FCE GRANTEE IN EVALUATION
                   ACTIVITIES ........................................................................................................10
Section XIII.      APPLICATION PROCESS ................................................................................10
Section XIV.       PROPOSAL EVALUATION CRITERIA.........................................................12
Attachment A       RECEIPT OF ACCEPTANCE ..........................................................................13
Attachment B       COVER PAGE .....................................................................................................14
Attachment C       APPLICATION CHECKLIST ...........................................................................15
Attachment D       PARTNER AGENCY INFORMATION FORM ..............................................16
Attachment E       DETAILED BUDGET AND REVENUE SUMMARY BUDGET
                   EXPLANATION ..................................................................................................17
Attachment E1      REVENUE SUMMARY ......................................................................................18
Attachment E2      DETAILED BUDGET .........................................................................................19
Attachment F       BUDGET NARRATIVE .....................................................................................20
Attachment G       YOUTH ENROLLMENT INFORMATION FORM .......................................21
Attachment H       STATEMENT OF CONFIDENTIALITY.........................................................22
Attachment I       OST PROGRAM INFORMATION FORM .....................................................24
Attachment J       SCOPE OF SERVICE .........................................................................................25
Appendix A         OHIO RULES FOR OUT-OF-SCHOOL TIME PROGRAMS ......................26



                                                                                                                       3
            Cuyahoga County Family and Civic Engagement Initiative
                     Out-of-School Time Program Grant
                       2010-2011 School Year, FY 2011
              REQUEST FOR SCOPE OF SERVICES PROPOSALS
                  Issued by Starting Point: January 25, 2011
I.    Program Description
      The Family and Civic Engagement (FCE) Initiative in Cuyahoga County is a collaboration
      among schools, families, and community partners to develop healthy communities that lead
      to the academic success, safety, and well-being of youth to enable them to transition into
      productive and responsible citizens. The FCE is led by the Educational Service Center of
      Cuyahoga County with the partnership of the Family & Children First Council (FCFC).
      Each school district in Cuyahoga County submitted a 5 year FCE plan that prioritizes
      school-family-community partnerships designed to engage families and communities in
      creating shared vision and responsibility for the education and well-being of children within
      their community. Cuyahoga County's goals for FCE are to increase awareness of social
      agencies, dissolve silos between education and community agencies, enhance coordination
      of services/programs to address non-academic and academic needs of student, family and
      community, and to expand partnerships and collaborations.

      As districts may struggle to address these priorities, especially because of limited resources,
      it is often critical to consider school-family-community collaboration as a key component of
      expanded improvement efforts. While traditional improvement is typically limited by in-
      house capacities, school-family-community collaboration offers districts opportunities to
      address students’ needs by effectively partnering with families, community-based
      organizations, local initiatives, and other key partners such as FCFCs.

      On behalf of the FCFC (the FCE Intermediary), Cuyahoga County has authorized a
      $500,000 allocation in support of Out-of-School Time opportunities to be provided during
      the 2010-2011 School Year.


II.   Background Information

      House Bill 1 (HB1), enacted in July 2009, the new education reform package for Ohio,
      prioritizes the importance of family and community engagement for school, district, and
      community improvement planning. HB1 requires the board of education of each school
      district to appoint a family and civic engagement team, develop a family and civic
      engagement plan, and provide annual progress reports on the development and
      implementation of the plan to the county Family and Children First Council (FCFC).

      Family and civic engagement in counties, districts and schools prioritizes school-family-
      community partnerships designed to engage families and communities in creating shared
      vision and responsibility for the education and well-being of children within their
      community. The partnerships optimize and refine existing policies, infrastructures, planning
      processes and resources. These partnerships should promote improved cross-agency and
      cross-initiative collaboration. Through these collaborative efforts, resources are maximized
      toward increased graduation rates and student success.
                                                                                                   4
III.   Problem Statement
       Research demonstrates that where and how youth spend their time outside of school has
       critical implications for their development. Unsupervised and unstructured time after school
       and during periods when school is out of session puts young people at risk for negative
       outcomes, including academic failure, delinquency or victimization, drug use, and teen
       pregnancy (Weisman & Gottfredson, 2001.) In contrast, youth experience benefits from
       participation in structured activities that offer constructive interactions with adults and peers,
       service and leadership opportunities, and challenging, engaging tasks (American Youth
       Policy Forum, 2006; Carnegie Corporation, 1992; Larson & Verma, 1999; National
       Research Council & Institute of Medicine, 2002.) The need for Out-of-School Time
       opportunities is vividly illustrated by the following facts, gathered by the Afterschool
       Alliance regarding the 358,269 youth between the ages of 5-19 in Ohio’s Service Delivery
       Area (SDA) 3, which includes Cuyahoga, Ashtabula, Geauga, and Lake Counties:

       • 33%, or 118,444 youth are unsupervised after school
       • Only 14%, or 49,864, of Ohio’s K-12 youth are able to participate in after school programs
        *   “Afterschool” and Out-of-School Time (OST) are used interchangeably to refer to
            activities that take place before or after the regularly scheduled school day, as well as
            programming that occurs during holiday and summer vacation time.
IV.    Anticipated Timeline
       January 25, 2011                   Post neighborhood notice (RFSSP is released)
       February 1, 2011                   Pre-proposal Conference 1:00 pm – 2:30 pm
                                          Starting Point
                                          4600 Euclid Avenue, Suite 500
                                          Cleveland, OH 44103
       February 15, 2011                  Proposals due to Starting Point by 4:00 p.m.
       February 23, 2011                  Letter of Intent to grantees
       February 28, 2011                  Contracts Finalized
March 1, 2011-September 30, 2011          Projected Program Period
                  Starting Point reserves the right to adjust the above timetable.
V.     Pre-proposal Conference
       Agencies interested in submitting a proposal in response to this RFSSP to expand Out-of-
       School Time opportunities during the 2010-2011 school year, must attend a mandatory
       Pre-proposal Conference held as follows:
       Date:    February 1, 2011
       Time:    1:00 pm to 2:30 pm
       Place:   Starting Point
                4600 Euclid Avenue, Suite 500
                Cleveland, OH 44103



                                                                                                 5
       Verbal questions raised at the Pre-proposal Conference will not receive an official answer
       until a written reply is issued by Starting Point. A copy of all pre-proposal questions and
       written replies will be made available on the agency’s website (www.starting-point.org). No
       questions regarding RFSSP document or process will be answered following the Pre-
       proposal Conference.
VI.    Request for Scope of Services Proposals (RFSSP) Submission
       The RFSSP, with original signatures “using blue ink” and all supporting documents and
       attachments, along with seven (7) complete copies (including the cover page), must be
       received by Starting Point by 4:00 p.m. on February 15, 2011. NO FAXED COPIES OR
       EMAILS WILL BE ACCEPTED.
       All copies of the proposal must be securely stapled (no paper clips or rubber bands).
       Proposals must contain information listed in the Application Checklist (Attachment C). A
       dated acknowledgement of acceptance will be provided to each applicant whose proposal is
       accepted for review (Attachment A, Receipt of Acceptance).
       Proposals should be mailed or delivered to the following address:
              Starting Point
              4600 Euclid Avenue, Suite 500
              Cleveland, OH 44103
              Attention: Denise Rucker Burton

       All proposals and their contents become the property of Starting Point to use or do with as
       seen fit. All information submitted by the applicant will be considered to be public
       information. Any incomplete proposal (not containing the information listed in Item XIII
       Application Process) or proposals not in the possession of Starting Point by 4:00 p.m. on
       February 15, 2011, will be returned without review. Starting Point is under no obligation to
       issue a grant as a result of this solicitation should funding not be available or if, in the
       opinion of Starting Point, none of the proposals are responsive to the objectives and needs
       stated in this Request for Scope of Services Proposal. Starting Point also reserves the right to
       negotiate changes not of a material nature with agency after final selection has been made.
VII.   Communications Prohibition
       From the issuance date of this RFSSP, until actual contracts are awarded, there may not be
       communications concerning this RFSSP between any applicant that expects to submit a
       proposal and any employee of Starting Point regarding the development of the RFSSP or the
       selection of the grantees. Conversations with Starting Point staff regarding business outside
       the parameters of this RFSSP are allowable. A log of these conversations and their general
       nature will be maintained by Starting Point.
       The only exceptions to this prohibition are as follows:
       1.   Communications provided at the Pre-proposal Conference.
       2.   A copy of all pre-proposal questions and written replies will be made available on the
            agency’s website (www.starting-point.org)
       3.   Starting Point may decide to interview or conduct a site visit of applicants submitting
            proposals.


                                                                                               6
      If it becomes necessary to revise any part of the RFSSP, revisions will be sent in writing to
      all vendors on the original mailing list for the RFSSP, as well as anyone participating in the
      Pre-proposal Conference.

VIII. Funding Guidelines

      The purpose of Cuyahoga County’s FCE Initiative is to broaden existing Out-of-School
      Time opportunities for youth, kindergarten to 18 years of age, residing in the seven (7)
      school districts; Bedford, Brooklyn, Cleveland Heights/University Heights, Cleveland
      Metropolitan School District (Glenville, Hough, Lee/Harvard and Clark/Fulton
      neighborhoods), Maple Heights, Parma and Warrensville Heights. The opportunities are to
      be provided during the 2010-2011 school year. To continue Out-of-School Time programs
      during the summer of 2011, all grantees will be required to submit a separate Summer OST
      Plan and Scope of Services, outlining how the partner agency will deliver services during
      the summer months (June 16, 2011 through September 30, 2011). Information regarding the
      specifics of this plan will be forwarded to grantees. Funding shall not be used for start-up
      programming. Only out-of-school time activities will be considered for funding. The
      maximum grant awarded will be $50,000.00 per school district and each Cleveland
      Metropolitan School District neighborhood.

      Cuyahoga County’s Family and Children’s First Council is establishing a youth
      development delivery system to:

              Maximize assets within neighborhoods and school districts including people and
               places through partnerships;
              Implement best practice models and;
              Increase public funding coming into their neighborhoods and school districts.

      A.   The following funding priorities exist to support Out-of-School Time (OST)
           opportunities for kindergarten to 18 years of age:

              Education (tutoring, etc.);
              Career exploration;
              Visual and performing arts, physical education, and recreational programming;
              Stipends to support service-learning opportunities;
              Programming for youth, ages 12-14, who have aged out of childcare but are not old
               enough to work;
              Programming for youth, currently in kinship/relative foster care through the
               Cuyahoga County Department of Children and Family Services.

      B.   Proposals must address and integrate all of the following positive developmental
           outcomes:

              Youth are successful navigating developmental transitions;
              Youth are connected to positive peers, adults, and community institutions;
              Youth are making healthy choices;
              Youth are contributing to their community.


                                                                                             7
      C.   Proposals must demonstrate and include all five (5) of the following:
            1. Evidence that this funding will be used to maintain existing or expand OST
               programming. Expansion could include a) increase number of youth to be served;
               or b) additional services to current populations; or c) service to an entirely new
               population of youth; or d) existing programs operating extended hours and/or
               additional days during out-of-school time);
            2. Formal collaborations with at least two (2) systems or community-based
               agencies (Ex. Recreation Center & Faith-Based Organization);
            3. Evidence of youth engagement;
            4. How the proposal addresses activities identified in the school district’s FCE;
            5. Signature of the Superintendent or designee.
IX.   Target Population
      Funded projects will target youth, kindergarten to 18 years of age, residing in one of the
      seven (7) FCE school districts, during Out-of-School Time, for the 2010-2011 school year.
      The target population spans a wide range along the developmental continuum; consequently,
      proposed projects should appropriately engage youth according to their ages and stages. The
      target population requires prevention (ages 5-10 years/grades K-5), early intervention (ages
      11-13 years/grades 6-8), and/or intervention (ages 14-18 years/grades 9-12) in the context of
      OST programming.
X.    Grant Requirements
      Non-profit eligible applicants must be incorporated as a business in the State of Ohio and
      submit a Certificate of Good Standing, or a public entity. Funding will solely support out-of-
      school time programming. Start-ups will not be funded during this round.
      Grantee program staff will be required to participate in professional development
      opportunities for the duration of the grant. Training will be provided through Starting Point
      and its partners.
      Eligible use of funds includes only those costs associated with direct-service to youth. They
      include, but are not limited to, personnel costs, operational costs, supplies and equipment,
      activity and curriculum costs, etc.
      Please note that equipment, such as computers, should be leased.
      Ineligible costs include the purchase or permanent improvement of land or for the purchase
      or permanent improvement of any building or facility. Funds may not be expended on:
      a. Any service provided to K-12 students during the regular school day.
      b. Any instructional services which supplant or duplicate the academic program of any
         public or private school.
      Programming must be implemented during Out-of-School Time between the projected
      project period of March 1, 2011-September 30, 2011. Proposals are solicited for school year
      programming only. Funding is to be expended during this period.
      Projects receiving funding shall fully engage and cooperate with Starting Point and
      evaluators working under the auspices of Family and Children First Council and its partners.


                                                                                             8
      Grantees will comply with Child Support Enforcement Agency obligations, Drug-Free Work
      place regulations, all applicable provisions of the Americans with Disabilities Act of 1990,
      Child Abuse and Neglect reporting laws, and Civil Rights and Non-Discrimination laws and
      regulations.

      All grantees shall be responsible for complying with Starting Point’s reporting requirements.
      All grantees shall permit on-site inspection and review of all fiscal and program reporting
      records and documentation.

      Programs must conduct criminal background records checks on staff working with youth, in
      accordance with Ohio’s Criminal Records Check law. Applicants must acknowledge that the
      OST Program Grant Review Committee reserves the right to deny funding to any applicant
      whose staff has pending criminal charges or has been convicted of a criminal felony or
      misdemeanor as stated in Ohio’s Criminal Records Check law, §3701.881 of the Ohio
      Revised Code (ORC).

      Denial of grant award may result from information obtained through the following:

      a. The OST Program Grant Review Committee reserves the right to review the licensing
         record of facilities currently licensed and/or other public records.
      b. The OST Program Grant Review Committee may conduct credit checks on all grantees
         and request personal financial statements and tax returns from all owner/operators
         awarded funding.

XI.   Licensing and Operating Requirements

      All required licenses must be in place by March 1, 2011 as applicable, prior to receiving a
      FCE Out-of-School Time Program Grant award. Starting Point strongly recommends that
      each applicant review Appendix A to determine if they are required to be licensed,
      registered as a camp, or are exempt under state law. In addition, for further information
      and/or clarification, please contact the Ohio Department of Job and Family Services. Do not
      contact Starting Point regarding program status under the law, as only the State of Ohio may
      make this determination.

      Licensing Contact:
      ODJFS Help Desk
      (866) 886-3537, option four
      Ohio Department of Job & Family Services
      Bureau of Child Care Development
      255 East Main Street, Floor 3
      Columbus, OH 43215-5222

      For additional resources and licensing information visit the ODJFS website:
      http://jfs.ohio.gov/cdc/docs/ChildCareCentersRuleseffectivesep12007withinternetlinks.pdf

      HOURS OF OPERATION
      The program hours of operation should be established based upon the needs of families in
      the communities being served and the times that youth desire service.


                                                                                            9
XII.   Required Role of FCE Grantee in Evaluation Activities
       FCE grantees must be willing to cooperate with the evaluation team in a number of data
       collection activities related to program participation and assessment.
       1.   Grantees are required to meet with the evaluation team to discuss their agency’s
            existing mechanism for collecting intake, enrollment, attendance, and assessment data
            as well as possible methods for integrating FCE data collection requirements.
       2.   Grantees will be required to gather parental consent forms to facilitate the sharing of
            information with evaluators in accordance with rules specified by Cuyahoga County’s
            Family and Children’s First Council.
       3.   Grantees will need to complete trainings with Starting Point, along with evaluators, to
            institute procedures and comprehend data collection methodology to ensure the proper
            tracking of all youth participants.
       4.   Grantees should be willing and able to collect and provide outcome assessment data to
            evaluators and Starting Point.
       5.   Grantees will be required to participate in ongoing implementation evaluation
            activities including focus groups, interviews, and meetings.
       6.   Grantees must provide the evaluation team with needed access to program data.
       7.   Grantees are required to be in regular communication with the evaluation team.
XIII. Application Process
       Starting Point invites proposals, on behalf of the Cuyahoga County Family and Children
       First Council, under a special Request for Scope of Services Proposal (RFSSP) process,
       awarding grants to build systemic capacity for youth development, specifically to increase
       access to, and enhance the quality of OST programming in Cuyahoga County. Please
       submit an application with attention to the elements outlined below. The seven (7) eligible
       school districts and Cleveland Municipal School District neighborhoods are as follows:
       Bedford, Brooklyn, Cleveland Heights/University Heights, Cleveland Metropolitan School
       District; (Glenville, Hough, Lee/Harvard and Clark/Fulton neighborhoods), Maple Heights,
       Parma and Warrensville Heights.
       Application Format: Please adhere to the page limits below. Complete the application using
       font size 12 and double line-spacing. Provide page numbers on every page of the
       application, with the exception of the Attachments and budget spreadsheet. Submit one (1)
       original, including the cover page with all signatures in blue ink, and 7 copies (including
       cover page).
       Application Contents: (APPLICATIONS MUST BE SUBMITTED                            IN      THE
       FOLLOWING ORDER, USING THE FORMS PROVIDED):
       1.   Receipt of Acceptance [Attachment A];
       2.   Cover Page signed by the school Superintendent or designee [Attachment B];
       3.   Initialed, Application Checklist; [Attachment C];
       4.   Organizational Background Narrative, including mission statement, major programs,
            credentials, and demonstrated capacity to implement youth development programming.
            This capacity should be established by a description of current and prior successful
            experience in providing FCE programming, and experience serving the target
            population (not to exceed 2 pages);
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5.    Contact information of Board of Directors and listing of its officers;

6.    Project Narrative including (not to exceed 5 pages):
      a. Brief problem statement;
      b. Program goals and objectives (as they relate to the school district’s FCE plan);
      c. Identified target population to be served, total number of youth to be served,
         related staffing plan;
      d. Identified geographical community to be served, description of the need in this
         community for Out-of-School Time (OST) opportunities addressing all items listed
         in Section VIII. (C); If program and or services will be delivered in more than one
         location, please list the locations including (name, agency, address, phone); If your
         agency operates out of 2 separate locations and you plan to provide services under
         this proposal in both sites please list (name, agency, address, phone and number of
         youth to be served at each site);
      e. Duration of the program (# of weeks, days, and hours of service);
      f. Description of activities, including a timeline, as they address the funding priorities
         and FCE outcomes listed in Section VIII. (A) and Section VIII. (B);
      g. Efforts to inform and engage parents and caregivers;
      h. Efforts to recruit and retain youth;
      i. Submit key staff resumes and job descriptions for vacant positions;

7.    Partner Agency Information Forms; complete for each partner agency for which
      funding is requested [Attachment D];
8.    Separate Detailed Project Budget; complete for each partner agency for which
      funding is requested [Attachments E, E1 and E2];
9.    Separate Budget Narrative; complete for each partner agency for which funding is
      requested [Attachment F];

10.   Youth Enrollment Information Form; complete for each partner agency for which
      funding is requested [Attachment G];
11.   Statement of Confidentiality, signed by the Superintendent, Designee or Chief
      Executive Officer; complete for school district and each partner agency for which
      funding is requested [Attachment H];
12.   Starting Point Out-of-School Time Program Information Form for 2010-2011 school
      year; complete for each partner agency for which funding is requested [Attachment
      I];
13.   Scope of Service; complete for each partner agency for which funding is requested
      [Attachment J];
14.   Evaluation Plan, complete for each partner agency for which funding is requested
      description of how you plan to collect parental consent and demographic information
      on youth and families served. Describe how you currently collect participant intake,
      enrollment, and assessment data and how you will work with the evaluators and
      Starting Point to integrate current data collection efforts with FCE data collection
      requirements (not to exceed 1 page);

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      15.    For non-profit or for-profit community-based agencies receiving funding under this
             RFSSP, include one (1) copy of each of the following:
             a. Certificate of Incorporation;
             b. Current Certificate of Good Standing from the State of Ohio;
             c. Internal Revenue Service verification of federal tax status (if applicable);
             d. Organizational operating budget;
             e. Latest audited financial statement (Not required for public agencies).
XIV. Proposal Evaluation Criteria
      All proposals will be reviewed and approved by the Out-of-School Time Program Grant
      Review Committee. Proposals will be evaluated based on the following criteria:
      Experience and Expertise
           Demonstrates the ability and/or resources to produce each required outcomes.
           Demonstrates knowledge and experience in the area of youth development and services
            to youth.
           Demonstrates experience and expertise in the administration, delivery, and evaluation of
            programs, which serve youth.
           Demonstrates ability to recognize staffing needs and experience required.
           Demonstrates knowledge in the ability to work in collaboration with and gain support
            from providers of youth and family services in the communities through collaborative
            strategies.
      Project Approach

           Provides a feasible and well-thought-out plan, which addresses priorities, developmental
            outcomes and items in Section VIII. A., B., and C. in the Request for Scope of Services
            Proposal, will produce the required outcomes and reflects effective approaches
            developed.
           Describes specific activities and associated time frames to be implemented in order to
            achieve specified goals and objectives. Demonstrates the ability to collect specified data
            and produce required reports.
           Demonstrates services that will be available and accessible to the population of the
            community through collaboration with partnering organizations.
           Reflects youth input regarding services desired.

      Budget

           All expenses are adequately justified and explained.
           Budget is appropriate and competitive for delivery of the required services.
           Costs are sufficiently allocated to perform activities identified in the Program Narrative
           Budget identifies all other sources of funding for activities similar to those described in
            the Request for Scope of Services Proposals.




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ATTACHMENT A: RECEIPT OF ACCEPTANCE – FAMILY AND CIVIC ENGAGEMENT

The Receipt of Acceptance will be returned to the address provided on this sheet.
Please ensure the information is completed and legible for mailing. This notification confirms
that the following proposal has been received by the application deadline.


TO BE COMPLETED BY APPLICANT:


      Organizational Applicant Name:




      Organizational Applicant Address:




TO BE COMPLETED BY STARTING POINT:



      Date of Receipt: ________________________________________________



      Time of Receipt:



      Received By:




                                                                                    13
   ATTACHMENT B: COVER PAGE

                    PROPOSAL TO PROVIDE OUT-OF-SCHOOL TIME SERVICES
                                 2010-2011 SCHOOL YEAR

                                          APPLICATION PACKAGE

   School District:

   Agency:

   Address:

   Telephone:                                                     Fax:

   Contact Person:

   Title:

   Telephone:                                                     Fax:

   Superintendent or Designee (typed):

   Signature (in blue ink):                                                 Date:

   Subcontractor(s)/Partner Agencies recommended for funding:




                       SCHOOL DISTRICT PARTNER AGENCY RECOMMENDATION
                                (TO BE COMPLETED BY SCHOOL DISTRICT ONLY)

                Name of Agency                        Amount recommended     Number of youth to be
(List School District first, then Partner Agencies)      for 2010-2011      served with FCE dollars
                                                          school year




                      Total amount requested:

                                                                                        14
ATTACHMENT C: APPLICATION CHECKLIST
Applications must contain all forms and narratives designated in the application instructions.
The application package and required forms may be reproduced as needed. To help ensure
proposals are complete prior to submission, the following checklist has been provided. The
applicant should initial the box in front of each component below.


          Receipt of Acceptance (Attachment A)
          Cover Page (Attachment B)
          Application Checklist (Attachment C)
          Organizational Background Narrative (not to exceed 2 pages)
          Project Narrative (not to exceed 5 pages)
          Agency Information Forms for at least three (3) systems or community-
          based agencies (Attachment I)
          Youth Enrollment Information (Attachment D)
          Evaluation Plan (not to exceed 1 page)
          Detailed Project Budget for School District and partner agency
          (Attachments E, E1 and E2)
          Project Budget Narrative for School District and partner agency
          (Attachment F)
          Statement of Confidentiality (Attachment G)
          Starting Point OST Program Information Form (Attachment H)
          Scope of Services Form (Attachment J)
          Key staff resumes and Job Descriptions
          Certificate of Incorporation and By-Laws (community-based agencies
          and organizations only)
          Certificate of Good Standing (community-based agencies and
          organizations only)
          Contact information of Board of Directors and listing of its officers
          Copy of IRS letter verifying federal tax status (community-based
          agencies and organizations only)
          Organizational operating budget (community-based agencies and
          organizations only)
          Latest audited financial statement (community-based agencies and
          organizations only)


                                                                                    15
ATTACHMENT D: AGENCY INFORMATION FORM

NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS
REQUESTED

                      FCE OST 2010-2011 SCHOOL YEAR
                        AGENCY INFORMATION FORM


SCHOOL DISTRICT:

NEIGHBORHOOD:

AGENCY LEGAL NAME:

AGENCY BUSINESS NAME (d.b.a.):

AGENCY ADDRESS:

CITY, STATE, ZIP:

CONTACT PERSON:

TITLE:

PHONE:                                   FAX:

EMAIL:

EXECUTIVE DIRECTOR:

PHONE:                                   FAX:

EMAIL:

PROGRAM NAME:

PROGRAM SITE ADDRESS:

CITY, STATE, ZIP:

PROGRAM CONTACT:

TITLE:

PHONE:                                   FAX:

EMAIL:


                                                                    16
ATTACHMENT E: DETAILED BUDGET AND REVENUE SUMMARY BUDGET
EXPLANATION

Two important components of your grant application are the project budget and the budget narrative.

Each School District and each Partner Agency funded under this RFSSP must
complete the attached budget forms (Attachments E1, E2 and F).

Project Budget

   Please type all information on the forms.

   The Project Budget should include revenues and expenses associated with the proposed
    project.

   All project-related revenues should be included on the Project Revenues Summary Form.
    Revenues should be categorized as committed or anticipated.

   In-kind contributions should be shown and made part of the narrative, but should not be
    included among the total projected revenues.

   The Project Budget Expenses should summarize project expenses by budget category.

   On the Detailed Project Expenses Form, note that expenses relating to Fringe Benefits
    and Other Costs should be explained in the Budget Narrative.




                                                                                         17
ATTACHMENT E1: REVENUE SUMMARY

NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS
REQUESTED


Applicant Organization:

Program Duration: From                to

Amount Requested from FCE        $


                                Project Revenues
                                           $Committed $Anticipated        Total
Government Sources:                                                       $0.00

Other (list separately):                                                  $0.00

Organizational Sources:                                                   $0.00

FCE Initiative Grant Request:                                             $0.00

Other:                                                                    $0.00

Total Project Revenue:                        $0.00       $0.00           $0.00




                                                                     18
ATTACHMENT E2: DETAILED BUDGET
NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS
REQUESTED

Project Expenses:                                                $Committed    $FCE        TOTAL
I. PERSONNEL EXPENSES                             % on Project
    Staff Cost
    Position Title                                _______%                                    0.00
    Position Title                                _______%                                    0.00
    Position Title                                _______%                                    0.00
Fringe Benefits (Explain in Narrative)            _______%                                    0.00
Total Personnel Expenses                                                0.00     0.00         0.00
II. NON-PERSONNEL EXPENSES
    A. CONTRACT SERVICES, please list
        1.                                                                                    0.00
        2.                                                                                    0.00
        3.                                                                                    0.00
Contract Services Subtotal:                                             0.00     0.00         0.00
    B. OFFICE SPACE
        1. Rent                                                                               0.00
        2. Utilities                                                                          0.00
        3. Furnishings                                                                        0.00
        4. Maintenance                                                                        0.00
        5. Insurance                                                                          0.00
        6. Other (Explain in Narrative)                                                       0.00
Office Space Subtotal:                                                  0.00     0.00         0.00
    C. EQUIPMENT/SUPPLIES
        1. Office Supplies                                                                    0.00
        2. Printing                                                                           0.00
        3. Postage and Delivery                                                               0.00
        4. Copier Rental/Supplies                                                             0.00
        5. Telephone/Fax (local/long dist.)                                                   0.00
        6. Repairs/Maintenance                                                                0.00
        7. Computer Supplies/ Maintenance                                                     0.00
        8. Program Supplies/Equipment                                                         0.00
Equipment/Supplies Subtotal:                                            0.00     0.00         0.00
    D. TRAVEL/RELATED EXPENSES
        1. In-Town Expenses (parking/mileage)                                                 0.00
        2. Meeting/Seminars/Conference fees                                                   0.00
        3. Other (Explain in Narrative)                                                       0.00
Travel/Related Expenses Subtotal:                                       0.00     0.00         0.00
    E. OTHER, please list                                               0.00     0.00         0.00
        (i.e., museum fees, admissions, snacks)
Total Non-Personnel Expenses:                                           0.00     0.00         0.00

TOTAL PROJECT EXPENSES:                                                 0.00     0.00         0.00

Applicant Organization:__________________________________________________



                                                                                      19
ATTACHMENT F: BUDGET NARRATIVE

NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS
REQUESTED

The Budget Narrative should include an explanation of every line item, including cost,
for which you are requesting funding. For example:

    Project Director: The total amount requested for the Project Director is $20,000.
    This position is accountable for planning, organizing and directing the
    implementation and operations of the project. Specific responsibilities include
    directing staff, orientation, training and evaluation in accordance with agency
    standards. The project director also directly supervises three coordinators.

    Postage: The total requested postage budget is $2,500. This includes mailing
    routine correspondence as well as recruitment fliers. The mailing of these fliers is an
    integral outreach activity. The total number of fliers to be mailed is 7,500 at a cost of
    $2,175. The $325 balance is for the mailing of routine correspondence.

   In preparing the Budget Narrative, it is important to discuss expenses in the context
    of the program to be implemented.

   The narrative on the Fringe Benefits line item should explain which benefits have
    been included (e.g., FICA, pension, worker’s compensation).

   Indirect costs and administrative personnel costs will not be supported.

   If subcontractors are to deliver services, sufficient detail must be presented on the
    amount of funding to be received by subcontractors and the functions which these
    subcontractors are to perform.

   For other cost listed in Attachment E2 – sections B.6., D. and E. list items and
    purpose with dollar amounts.




                                                                                        20
ATTACHMENT G: YOUTH ENROLLMENT INFORMATION FORM

NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS
REQUESTED

Agency Name:


                                  A              B                C

                                           Projected # of     Projected
                            Projected # of                  Total # of OST
                                           additional OST
                             OST youth to                    youth to be
                                             youth to be
                            be served with                  served, 2010-
      Youth Age Range                       served, 2010-
                                OTHER                        2011 school
                                             2011 school
                               funding                           year
                                           year with FCE
                               sources
                                                funds        (A + B = C)

EXAMPLE                          25              50              75


Kindergarten-Age 10


Ages 11-13


Ages 14-18


TOTALS:




                                                                      21
ATTACHMENT H: STATEMENT OF CONFIDENTIALITY

NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS
REQUESTED


No information, system, or record made available or obtained under the activities of this
project shall be used or made available for any purpose other than the activities
specified within the attached proposal submitted this day. The applicant and its agents
and employees agree to be bound by the same standards of confidentiality that apply to
employees of Cuyahoga County, Starting Point, and the State of Ohio. These terms of
confidentiality shall be included in any subcontract or agreement executed by the
applicant for work under this project.


_______________________________________________________________
Superintendent, Designee or Chief Executive Officer (print)


_______________________________________________________________
Superintendent, Designee or Chief Executive Officer (signature)




                                                                                    22
       ATTACHMENT I: STARTING POINT OUT-OF-SCHOOL TIME
       PROGRAM INFORMATION FORM FOR 2010-2011 SCHOOL YEAR
       NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS REQUESTED

                                                            For Office Use Only
       Staff Name:                                                                    Program ID No.
 Date Received:                                                    Date Entered:



 Program Name:

   Site Address:

                City:                                                Zip:                      County:

Mailing Address:

                City:                                                Zip:                      County:

  Program Contact Person:

Program Phone: (                   )                                 Ext.

              Fax #: (             )                             E-Mail Address:

          Website:

 Update Method:                        Phone              Fax                Postal Mail                    E-Mail

                                                     For Starting Point Information Only
   Administrative Contact Person:                                                        Phone: (      )                         ext.


Accepted Age Range:                    From:               Years             To:                    Years


Days                    Start Time             End Time
   Monday                                                          Schedule:          (Please Check one only)
   Tuesday                                                          Operates:
   Wednesday                                                                 Full Year          School Year Only              Summer Only
   Thursday
   Friday                                                           Open Holidays:
   Saturday                                                                     Yes                   No
   Sunday

Scheduling
Comments:

Program Fees            (Please Check all that apply)
                        Sliding Fee Scale                 Sibling Discount                      Registration/Application Fee
                        Scholarship                       No Fee                                Meal/Snack Fee                Supply Fee
       Comments:
                                                                                                                                             23
        Attachment I OST Program Information Form                                                                    Revised: January 2011
       ATTACHMENT I: STARTING POINT OUT-OF-SCHOOL TIME
       PROGRAM INFORMATION FORM FOR 2010-2011 SCHOOL YEAR
       NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS REQUESTED

Out of School Time Program Capacity:
  Does your program have a maximum capacity?                                  Yes               No          Youth/Adult Ratio
       If yes, please indicate your maximum capacity:


Languages:             (Please check all that apply)
                                      English              Spanish            Asian             American Sign Language
                                      Hebrew               Russian            Arabic            Other

Transportation:        (Please check all that apply)
                                      Transportation Provided                 Near Public Transportation
                                      Walking Distance to School              Bus Tickets
Specifics on bus routes/information on main intersections:




Physical Location                     Faith-based Building                    School Building             Social Service Agency
of Program:                           College/University                      Community Center            Library

Out of School          (Please check all that apply)
Time Activities:                      Academic Achievement/Tutoring                    Pregnancy Prevention/HIV & STDs Prevention
                                      Substance Abuse Prevention                       Social Skills/Self-Esteem Building
                                      Physical Activity/Athletics/Nutrition            Exposure & Enrichment Programming
                                      Leadership/Civic Engagement                      Cultural Awareness/Self-Concept Programming
                                      Arts & Culture                                   Career Exploration/Workforce Development
                                      Other: _______________________________________________________________
    Additional

Program Notes:




Meals/Snacks:          (Please check all that apply)
                       Breakfast                   Lunch             Afternoon Snack            Dinner        USDA Food Program

Professional           (Please check all that apply)
Development:                          College Degreed                College Courses            Workshop/Training                     Other


Affiliation:                          For Profit           Non Profit


      Update Completed by:

               Date Completed:                                                      Best time to reach:                              am/pm

                                                                                                                                              24
       Attachment I OST Program Information Form                                                                    Revised: January 2011
ATTACHMENT J: SCOPE OF SERVICE
NOTE: SUBMIT A SEPARATE FORM FOR EACH AGENCY FOR WHICH FUNDING IS REQUESTED

Agency Name:

Address:

City:                                         State:                         Zip:

School District:

Neighborhood

Projected Total number of OST youth to be served by your agency:

Program Start Date:                           Program End Date:

Days of Operation   Start Time   End Time     Please check Key Funding Priorities your program will provide:

    Monday                                             Education (tutoring

    Tuesday                                            Career Exploration
                                                       Visual and performing arts, physical education and
    Wednesday
                                                       recreational programming
    Thursday                                           Stipends to support service-learning opportunities
                                                       Programming for youth ages 12-14 who have aged out of
    Friday
                                                       child care but are not old enough to work
                                                       Programming for youth currently in kinship/relative foster
    Saturday
                                                       care through Cuyahoga County DCFS
    Sunday



List Agency Deliverables (Programs and services your agency will provide):




The opportunities are to be provided during the 2010-2011 school year. The projected contract
period is effective March 1, 2011 through September 30, 2011.


                                                                                            25
APPENDIX A: OHIO RULES FOR OUT-OF-SCHOOL TIME PROGRAMS

5104.02 License required.

(A) The director of job and family services is responsible for the licensing of child day-
care centers and type A family day-care homes. Each entity operating a head start
program shall meet the criteria for, and be licensed as, a child day-care center. The
director is responsible for the enforcement of this chapter and of rules promulgated
pursuant to this chapter.

No person, firm, organization, institution, or agency shall operate, establish, manage,
conduct, or maintain a child day-care center or type A family day-care home without a
license issued under section 5104.03 of the Revised Code. The current license shall be
posted in a conspicuous place in the center or type A home that is accessible to
parents, custodians, or guardians and employees of the center or type A home at all
times when the center or type A home is in operation.

(B) A person, firm, institution, organization, or agency operating any of the following
programs is exempt from the requirements of this chapter:

(1) A program of child care that operates for two or less consecutive weeks;

(2) Child care in places of worship during religious activities during which children are
cared for while at least one parent, guardian, or custodian of each child is participating
in such activities and is readily available;

(3) Religious activities which do not provide child care;

(4) Supervised training, instruction, or activities of children in specific areas, including,
but not limited to: art; drama; dance; music; gymnastics, swimming, or another athletic
skill or sport; computers; or an educational subject conducted on an organized or
periodic basis no more than one day a week and for no more than six hours duration;

(5) Programs in which the director determines that at least one parent, custodian, or
guardian of each child is on the premises of the facility offering child care and is readily
accessible at all times, except that child care provided on the premises at which a
parent, custodian, or guardian is employed more than two and one-half hours a day
shall be licensed in accordance with division (A) of this section;

(6)(a) Programs that provide child care funded and regulated or operated and regulated
by state departments other than the department of job and family services or the state
board of education when the director of job and family services has determined that the
rules governing the program are equivalent to or exceed the rules promulgated pursuant
to this chapter.

http://codes.ohio.gov/orc/5104.02                                               9/3/2009




                                                                                        26
Notwithstanding any exemption from regulation under this chapter, each state
department shall submit to the director of job and family services a copy of the rules that
govern programs that provide child care and are regulated or operated and regulated by
the department. Annually, each state department shall submit to the director a report for
each such program it regulates or operates and regulates that
includes the following information:

(i) The site location of the program;

(ii) The maximum number of infants, toddlers, preschool children, or school children
served by the program at one time;

(iii) The number of adults providing child care for the number of infants, toddlers,
preschool children, or school children;

(iv) Any changes in the rules made subsequent to the time when the rules were initially
submitted to the director.

The director shall maintain a record of the child care information submitted by other
state departments and shall provide this information upon request to the general
assembly or the public.

(b) Child care programs conducted by boards of education or by chartered nonpublic
schools that are conducted in school buildings and that provide child care to school
children only shall be exempt from meeting or exceeding rules promulgated pursuant to
this chapter.

(7) Any preschool program or school child program, except a head start program, that is
subject to licensure by the department of education under sections 3301.52 to 3301.59
of the Revised Code.

(8) Any program providing child care that meets all of the following requirements and,
on October 20, 1987, was being operated by a nonpublic school that holds a charter
issued by the state board of education for kindergarten only:

(a) The nonpublic school has given the notice to the state board and the director of job
and family services required by Section 4 of Substitute House Bill No. 253 of the 117th
general assembly;

(b) The nonpublic school continues to be chartered by the state board for kindergarten,
or receives and continues to hold a charter from the state board for kindergarten
through grade five;

(c) The program is conducted in a school building;

(d) The program is operated in accordance with rules promulgated by the state board
under sections 3301.52 to 3301.57 of the Revised Code.

http://codes.ohio.gov/orc/5104.02                                             9/3/2009

                                                                                      27
(9) A youth development program operated outside of school hours by a community-
based center to which all of the following apply:

(a) The children enrolled in the program are under nineteen years of age and enrolled in
or eligible to be enrolled in a grade of kindergarten or above.

(b) The program provides informal child care and at least two of the following
supervised activities: educational, recreational, culturally enriching, social, and personal
development activities.

(c) The program is eligible for participation in the child and adult care food program as
an outside school-hours care center pursuant to standards established under section
3313.813 of the Revised Code.

(d) The community-based center operating the program is exempt from federal income
taxation pursuant to 26 U.S.C. 501(a) and (c)(3).

Effective Date: 09-26-2003; 05-18-2005; 09-29-2005; 2008 HB562 09-22-2008

http://codes.ohio.gov/orc/5104.02                                              9/3/2009




                                                                                       28
5104.21 Child day camp registration.

(A) The department of job and family services shall register child day camps and
enforce this section and section 5104.22 of the Revised Code and the rules adopted
pursuant to those sections. No person, firm, organization, institution, or agency shall
operate a child day camp without annually registering with the department.

(B) A person, firm, institution, organization, or agency operating any of the following
programs is exempt from the provisions of this section and section 5104.22 of the
Revised Code:

(1) A child day camp that operates for two or less consecutive weeks and for no more
than a total of two weeks during each calendar year;

(2) Supervised training, instruction, or activities of children that is conducted on an
organized or periodic basis no more than one day a week and for no more than six
hours’ duration and that is conducted in specific areas, including, but not limited to, art;
drama; dance; music; gymnastics, swimming, or another athletic skill or sport;
computers; or an educational subject;

(3) Programs in which the department determines that at least one parent, custodian, or
guardian of each child attending or participating in the child day camp is on the child day
camp activity site and is readily accessible at all times, except that a child day camp on
the premises of a parent’s, custodian’s, or guardian’s place of employment shall be
registered in accordance with division (A) of this section;

(4) Child day camps funded and regulated or operated and regulated by any state
department, other than the department of job and family services, when the department
of job and family services has determined that the rules governing the child day camp
are equivalent to or exceed the rules adopted pursuant to this section and section
5104.22 of the Revised Code.

(C) A person, firm, organization, institution, or agency operating a child day camp that is
exempt under division (B) of this section from registering under division (A) of this
section may elect to register itself under division (A) of this section. All requirements of
this section and the rules adopted pursuant to this section shall apply to any exempt
child day camp that so elects to register.

(D) The director of job and family services shall adopt pursuant to Chapter 119. of the
Revised Code rules prescribing the registration form and establishing the procedure for
the child day camps to register. The form shall not be longer than one typewritten page
and shall state both of the following:




http://codes.ohio.gov/orc/5104.21                                              9/3/2009

                                                                                       29
(1) That the child day camp administrator or the administrator’s representative agrees to
provide the parents of each school child who attends or participates in that child day
camp with the telephone number of the county department of health and the public
children services agency of the county in which the child day camp is located;

(2) That the child day camp administrator or the administrator’s representative agrees to
permit a public children services agency or the county department of health to review or
inspect the child day camp if a complaint is made to that department or any other state
department or public children services agency against that child day camp.

(E) The department may charge a fee to register a child day camp. The fee for each
child day camp shall be twenty-five dollars. No organization that operates, or owner of,
child day camps shall pay a fee that exceeds two hundred fifty dollars for all of its child
day camps.

(F) If a child day camp that is required to register under this section fails to register with
the department in accordance with this section or the rules adopted pursuant to it or if a
child day camp that files a registration form under this section knowingly provides false
or misleading information on the registration form, the department shall require the child
day camp to register or register correctly and to pay a registration fee that equals three
times the registration fee as set forth in division (E) of this section.

(G) A child day camp administrator or the administrator’s representative shall provide
the parents of each school child who attends or participates in that child day camp with
the telephone numbers of the county department of health and the county public
children services agency of the county in which the child day camp is located and a
statement that the parents may use these telephone numbers to contact or otherwise
contact the departments or agency to make a complaint regarding the child day camp.

Effective Date: 07-01-2000
http://codes.ohio.gov/orc/5104.21                                                9/3/2009




                                                                                         30

								
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