Shoe Shine Agreement - DOC

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					        State Capitol and Executive Residence Board
                                Meeting Minutes
          Governor’s Conference Room, First Floor – East Wing
                    September 21, 2004 at 1:00 p.m.
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1. Call to Order
              The meeting of the State Capitol and Executive Residence Board (SCERB) was
              called to order by the Chairperson, Senator Fred Risser at 1:00 p.m.

2. New Members
           New member, Mr. John J. Fernholz, Landscape Architect, was unable to attend.

3. Roll Call
               Mr. Michael Stark, SCERB Secretary called the roll. A quorum was present.

               Members Present: Ms. Sally Basting, Citizen Member; Mr. Robert Cramer,
               Administrator, DOA, Division of State Facilities; Mr. David Haley, State Chief
               Architect, DOA, Division of State Facilities; Mr. Arlan Kay, Architect;
               Representative Bonnie Ladwig; Senator Joseph Leibham; Senator Fred A. Risser;
               Representative Carol Owens; Representative Marlin Schneider; Mr. Eugene
               Potente, Interior Designer; Mr. Anthony Puttnam, Architect; Mr. James Sewell,
               SHS Senior Preservation Architect; Ms. Debra Woodward, Interior Designer.
               (13 Members Present).

               Members Absent: Mr. John J. Fernholz, Landscape Architect; Senator Dale W.
               Schultz; Mr. Robert E. Lewcock, Interior Designer. (3 Members Absent).

               Guests Present: Mr. Michael Stark, SCERB Secretary; Mr. Michael Bath, DOA,
               Division of State Facilities; Mr. Daniel Stephans, DOA, Division of State
               Facilities; Acting Chief Marc Schmidt with Capitol Police; Mr. Walter Peterson,
               Capitol Police; Representative Curt Gielow; Ms. Sarah Briganti, support staff for
               Senator Fred Risser; Ms. Cynthia Kieper, support staff for Representative Marlin
               Schneider; Ms. Jacque Dicks, support staff for Representative Carol Owens; Mr.
               Ed Hood, staff with Mr. Eugene Potente; Mr. Ken Saiki, Ken Saiki Design; Ms.
               Teri Nelson, DOA, Division of State Facilities.

4. Approval of Past Meeting Minutes
             Motion #1: Representative Bonnie Ladwig moved to accept the minutes as
             recorded from the June 21, 2004 SCERB meeting. Seconded by Mr. Sewell.
             Motion #1 approved by a unanimous voice vote.




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5. Subcommittee on the State Capitol

   A.        Automated Teller Machine in Rotunda Basement: Senator Risser explained at our
             previous meeting, SCERB voted to allow the addition of an ATM in the Capitol
             basement vending room at no cost to the State. The vote was 13-1. To date no
             action has taken place. Mr. Cramer and Mr. Stark were asked by Senator Risser
             to discuss this matter with the Department of Workforce Development (DWD)
             and provide them with a copy of the June 21, 2004 SCERB meeting minutes
             approving the ATM installation. Mr. Cramer and Mr. Stark will report back to
             SCERB at the next meeting and discuss the status of the ATM installation after
             talking with DWD. Representative Ladwig would like to see this matter resolved
             as quickly as possible.

   B.        September 11 Memorial: Representative Carol Owens talked about preliminary
             plans for a September 11 Memorial in the Capitol Building. A presentation was
             made at our previous meeting on June 21, 2004. The students from Princeton
             High have asked for a delay in presenting their revised design of the memorial.
             Representative Owens believes the memorial is larger and heavier than she had
             originally anticipated. Senator Risser expressed concern we may turn the Capitol
             into a mausoleum. He was also expressed concern regarding floor-loading issues
             in the building and safety.

             Mr. Arlan Kay asked Senator Risser if SCERB had a policy regarding additional
             memorials in the Capitol. Senator Risser indicated SCERB does indeed have a
             policy prohibiting any new permanent memorials in the Capitol Building or on the
             Capitol grounds. Representative Owens stated the intent was not to locate the
             memorial permanently in the Capitol, but rather to move the memorial around the
             state displaying it in county courthouses. This will allow the memorial to be
             visible to more of our state’s citizens. Mr. Eugene Potente mentioned SCERB
             could write the students and suggest they minimize the size and weight of the
             memorial making it easier to move around the state as necessary. Additionally we
             should inform them of SCERB’s policy not to allow any new permanent
             memorials in the State Capitol. Further discussion of the request will be deferred
             until the next meeting in January 2005.

             Representative Owens will discuss SCERB’s policy with the students and suggest
             reducing the size and weight of the proposed memorial.

   C.        Wisconsin Eye: Senator Risser put this item on the agenda for discussion. He is
             concerned approval of Wisconsin Eye may be brought to SCERB with a very
             short timeline for installation. Wisconsin Eye wants to install approximately 60
             cameras throughout the Capitol using a CNN type approach to cover all the
             activities that occur in the building. The cameras would be installed in both
             Legislative Chambers and all Hearing Rooms in the Capitol. Separate agreements
             regarding camera locations will have to be approved by the other two branches of
             government (Executive and Judicial). The agreement being discussed by the
             Legislative branch will include the installation of the necessary fiber in


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     mechanical areas throughout the Capitol to accommodate future need. If
     approved by legislative leadership, the project will entail a large amount of work.

     Senator Leibham discussed he has been working with Wisconsin Eye to reach an
     agreement that must still be approved by the Joint Committee on Legislative
     Organization (JCLO) and DOA. Part of this agreement includes a Critical Path
     Installation Schedule and Installation Plan which Wisconsin Eye must submit to
     DOA no more than 60 days after a written agreement is reached. Both the Critical
     Path Installation Schedule and Installation Plan must be approved by SCERB
     before any work in the Capitol can begin. Senator Risser questioned if this would
     require a special SCERB meeting to approve installation. Senator Leibham
     indicated it might. Mr. Potente asked for clarification if this work will be done at
     no cost to the State of Wisconsin. Senator Leibham indicated this is the intent.
     No state money will be used.

     Mr. Potente spoke to remind members it is SCERB’s function to guard the
     appearance of the State Capitol and prevent it from being marred by the
     appearance of equipment and/or cables. Senator Leibham agreed this is important
     and mentioned Wisconsin Eye will be instructed to use non-permanent (non-
     mounted) equipment (cameras) whenever possible. He discussed the possibility
     of hiding equipment and cameras in custom made furniture (i.e. credenzas).
     Senator Leibham explained any equipment and fiber installed in the building by
     Wisconsin Eye would become the property of the state.

     Dan Stephens, representing DOA, Division of State Facilities, indicated he has
     been meeting with Wisconsin Eye, Isthmus Architecture, and JP Cullen to work
     on preliminary plans and discuss feasibility for fiber and camera installations in
     the Capitol Building.

D.   Shoe Shine Stand: Representative Gielow proposed the idea of having a shoe
     shine stand somewhere in the Capitol basement in an unobtrusive place. He
     believes it would be nice to allow a disadvantaged person, minority vendor or
     small business operator the opportunity to start a new business. He believes a
     shoe shine stand will compliment and help out Michael Huckaby with his
     operation of the Capitol Deli and Espresso Bar.

     Senator Risser discussed his hesitation to turn the Capitol Building into a
     commercial venture. Additionally, he expressed concern regarding commercial
     signs posted around the Capitol building being used for advertising. Senator
     Leibham asked if there is a rent charged on the cafeteria. Secretary Stark clarified
     none of the tenants in the Capitol pay rent. Senator Leibham stated it would be
     unfair to the shoe shine vendor in the US Bank across the street that is required to
     pay rent. Senator Risser agreed this was a good point and may be a problem

     Senator Leibham asked if there was ever a shoe shine stand in the Capitol.
     Secretary Stark indicated when the Capitol was originally constructed there was a
     shoe shine stand in the basement. This was eliminated many years ago.


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     Representative Gielow agreed to talk with Michael Huckaby (Capitol Deli and
     Espresso Bar owner/operator) and DWD to determine if there is any interest in a
     shoeshine stand in the Capitol and if an operator can be located. Representative
     Gielow will report back to SCERB at a future meeting.

E.   Trees on the Capitol Park Promenade: At the last meeting Mr. Daniel Stephens
     with DOA, Division of State Facilities, was asked to bring forward proposals on
     how the trees in the Capitol Park should be managed. Mr. Stephans introduced
     Mr. Ken Saiki, Landscape Architect with Ken Saiki Design, and asked him to
     briefly go over the 1999 Capitol Park Rehabilitation Master Plan and focus on the
     Capitol Park Forest Management Plan. Mr. Saiki used a Power Point presentation
     and provided members with a handout. He discussed the 1999 Tree Condition
     Report, prepared by Bruce Allison, a professional arborist. At that time only 25%
     of the trees in the Capitol Park were deemed to be fully healthy. Sixteen trees
     were determined to be a safety hazard and recommend to be removed.

     The Capitol Park Rehabilitation Master Plan is divided into four areas: 1. Terrace;
     2. Axial Approaches; 3. Lawn; and 4. Promenade. This plan recommends
     replacing the existing Norway maples on the promenade with a uniform planting
     of an urban tolerant species. The Freeman maple has been recommended.
     Additionally, the median area (Saturday morning Farmer’s Market space) should
     be reconstructed to provide better growing conditions.

     Mr. Saiki also discussed the 1/8 block mock-up of the Capitol Park Promenade
     that will be completed in 2005. This project was discussed at SCERB during the
     previous meeting. It will replace pavement, site furniture, lighting and trees. The
     area in question is on Pinckney Street across from the glass bank from King Street
     to East Washington Avenue.

     Mr. Saiki explained there are currently five existing Norway maple trees in this
     space. Two of these trees are hazardous and slated for removal. The other three
     trees are relatively new (within 10 years) and would be replaced with new mature
     trees of a different species (Freeman maple) that would be tolerant to urban
     conditions. Senator Risser asked if all five of the existing trees in this space
     would be removed. Mr. Saiki said yes, this is the intent.

     Representative Ladwing indicated she was impressed with the plan but questioned
     the cost and asked if it was wise to remove existing trees that are in a healthy
     condition. Mr. Saiki indicated the cost to replace the trees would be relatively
     small in the context of the entire project. He estimated the replacement cost to be
     approximately $800.00 per tree.

     Representative Ladwig asked what this project will cost and where the money will
     come from. Mr. Stephans stated he is unable to estimate the cost of the project
     until the scope of the project is identified. Once SCERB determines and approves
     the project scope, he will be able to estimate the total budget. The money to fund
     the 1/8 block mock up will come from the Capitol Building restoration fund. This
     money is general fund supported borrowing.

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             Senator Risser clarified the plan is to go ahead and install the 1/8 block mock up.
             Once this is complete, SCERB will have the ability to view the mock up and make
             any changes to the design they feel may be necessary before the entire Capitol
             Promenade is undertaken. Senator Risser cautioned against removing healthy
             trees, as public opposition will be great.

             Mr. Puttnam indicated he thought it was a good idea to keep a single species of
             tree on the Capitol Park Promenade and create an allay of trees. The look will be
             very consistent and formal and will better fit the Capitol Building. Mr. Puttnam
             also mentioned at the rate this project is estimated to proceed it will take 10 to 20
             years for final completion.

             Ms. Basting asked what the live span of the new Freeman maple trees would be.
             Mr. Saiki indicated they would be expected to live 100 to 150 years.

             Mr. Sewell was less concerned about the trees and questioned the pavement
             material that would be used beneath the trees. Mr. Saiki stated they are still
             reviewing materials and are not ready to make a recommendation at this time.

             Mr. Potente asked to clarify the following three statements:

                    A. The general concepts of the Capitol Park Rehabilitation Master plan
                       are already approved by SCERB.
                    B. The details of the Capitol Park Rehabilitation Master Plan must still be
                       worked out and approved by SCERB.
                    C. Detailed cost estimates need to be prepared once the details of the plan
                       are approved.

             Mr. Saiki indicated this interpretation was correct.

             Mr. Saiki also discussed plans to purchase all of the trees we would eventually
             need on the Capitol Park Promenade in order to insure they will all be the same
             size once they are installed. This is important as installation will most likely take
             place over 10-15 years. If SCERB is not pleased with the 1/8 block mock up
             demonstration plan, the trees would be sold back to the nursery where they are
             purchased. However, in all likelihood, the trees would never really leave the
             nursery until they are needed at the Capitol.

             Senator Risser told SCERB members to plan on seeing work progress on the 1/8
             Capitol Park Promenade demonstration area in spring 2005.

6. Subcommittee on the Executive Residence:

   A.        Barrier Free Rest Room Facility: Mr. Daniel Stephans with DOA, Division of
             State Facilities led the discussion. The SCERB Subcommittee on the Executive
             Residence met this morning at the Executive Residence. They discussed several
             different options to remodel the first floor restroom facilities in order to make it

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             ADA accessible. One of the ideas was to basically leave the restroom the way it
             is and take space from the adjacent coat closet to construct an additional barrier
             free rest room facility. Ms. Basting pointed out several problems with this plan
             including an existing electrical box in the closet that would have to be moved.
             Senator Risser was concerned about the loss of the only coat closet on the first
             floor.

             Mr. Robert Cramer stated this new proposal appears to be more costly than the
             original plan discussed. It was decided to further explore the easier option of
             modifying the existing space and not look into the possibility of moving any
             existing walls. Mr. Cramer also asked if it was necessary to have this work
             completed before the holiday season. Mr. Stephans explained this would not be
             done by the holiday season and the Director and staff at the Executive Residence
             are aware of this. A finalized plan will be presented at the next SCERB meeting.

   B.        Interior Barrier Free Ramp: Mr. Daniel Stephens, DOA, Division of State
             Facilities, presented plans to construct and install a temporary accessible ramp
             inside the front foyer of the Executive Residence to span two steps. The design of
             the railing and handrail would match the existing stairway. There was discussion
             about installing a lift, however the Subcommittee decided a ramp would be a more
             desirable solution. A finalized plan will be presented at the next SCERB meeting.

   C.        Exterior ADA Ramps: Mr. Daniel Stephens with DOA, Division of State
             Facilities, announced bids are due on September 22, 2004 for two exterior ADA
             Ramps at the front portico of the Executive Residence to make this entrance ADA
             accessible. The project was approved by SCERB at the June 21, 2004 meeting.
             Work should be completed before Thanksgiving and the busy December Holiday
             Season.

   D.        Security Issues at the Executive Residence: Acting Police Chief Marc Schmidt
             explained the security systems in use at the Executive Residence. Currently there
             is fencing around all three sides. There is a perimeter electronic eye-beam system
             that sends an alarm to the basement security office, where a Capitol Police Officer
             is stationed twenty-four hours a day, seven days a week. In addition to the
             electronic eye-beams the Executive Residence has a very sophisticated camera
             system that is monitored by the Capitol Police Officer on duty.

             Mr. Kay asked the Acting Police Chief if he had any specific concerns regarding
             the security at the Executive Residence. Acting Chief Schmidt indicated he did
             not have any concerns.

7. Other Business

             Next SCERB Meeting: Senator Risser indicated our next SCERB meeting will be
             on January 18, 2005. However, this meeting date may change if legislative
             appointments to SCERB are not made by that time. One of the items on the
             agenda for the next meeting will be the election of new SCERB officers.


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              Wisconsin Eye: Senator Risser indicated he might call a special SCERB meeting
              before January 18th if issues concerning Wisconsin Eye require a more urgent
              need.

              West Washington Steps Foundation: Mr. Stephans discussed problems we are
              having with the foundations under the four wing ends at the Capitol. The
              foundation under each of these areas are original and in a deteriorating condition.
              The steps on King Street recently shifted significantly due to the lack of adequate
              foundation support. A temporary fix had to be implemented to correct the
              situation and keep the area safe for the building tenants and visitors. A project has
              been initiated to remove the granite steps, rebuild the foundations and put the
              granite back in place. This work will start in late spring 2005.

              Executive Residence Security Office: Representative Owens asked if any progress
              had been made on the renovation of the basement office at the Executive
              Residence that is used by Capitol Police. Mr. Stephans explained this project was
              approved by SCERB approximately one year ago. It still needs to be approved by
              the Capital budget process. DOA/Capitol Building Management realizes this
              project is important and is taking the necessary steps to move it along.


8. Adjournment

              Chairperson, Senator Fred Risser, adjourned the meeting at 2:45 p.m.



Respectfully submitted,




Michael M. Stark, Secretary
State Capitol and Executive Residence Board




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