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Short Note on Resource Management document sample
Short Note on Resource Management document sample
No. Key issues and Recommendations Management Response* Tracking** Review Findings Recommendation Response Key Actions Activities in Work Timeframe Status*** Comments Responsible unit(s) plan 1.0 Project Concept and Design 1 The basic concept and approach are No change. Agreed. Project rational is consistent with the National Continue to focus on the project rational, and Nov-08 LCI PCU not uploaded sound and logically cohesive. Biodiversity Strategic Action Plan (NBSAP) and approach will be used for other project designs. community priorities. 2 There is good understanding of Be more selective in responses to new community priorities. Agreed Any new responses and activities selected should On-going LCI PCU community dynamics as reflected in Activities that are directly related to achieving project outcomes be aligned to the project objectives and outcomes the emphasis placed on the PLA and objectives and clearly catalytic in impact should be which is biodiversity conservation (use Log- exercises as providing the framework facilitated. Frame). for adaptive management. There is also adequate flexibility within project management in responding to unforeseen community needs and new priorities. 3 There are some uncertainties within LCIP should maintain a facilitating role in support of PCU staff and field staff have a common understanding Continue the present approach of not directly On-going LCI PCU, Field PCU as to the extent to which LCIP sustainable livelihood activities. Part of this role involves the that is in accord with policy described. Ie. There is no committing GEF funds to meeting livelihood Officers should be engaged in sustainable engagement of other agencies and organizations as partners to uncertainty. It is agreed that the project maintain a needs but supporting communities with technical livelihood activities. provide technical support to community sustainable livelihood facilitating role in support of sustainable livelihood advice and brokering relationship with partners activities. activities but does not directly commit GEF funds to that can provide monetary or direct support for directly meeting livelihood needs. livlihood needs. 4 The VKS database on traditional Complete the database as a capacity strengthening output for Agreed - Database design is largely complete but the Either agree on a three month timeframe of Action on existing contract. Decision on VKS LCI PCU, VKS, resource management practices is not VKS but revise its contribution to project design for purposes database remains separate and has not been integrated deliverable (programme & budget to be indicated) Possible issue of separate contract by end of Santo Field Officer contributing to project design as was of evaluation. Note as a lesson learned. in the main VKS system. Ideally data entry is ongoing or withdraw the contract. In the later case TA. Provision of a report to June. If separate TA intended. This is partly due to late within the VKS, although this is now unlikely. While a knoweldge, equipment and information will be field officers. contract issued work delivery of this output but more so stand alone database the information is vulnerable. No transfered to the project and PCU contract to be completed by due to late scheduling. Ideally it progress on contract in 2008. technical assistance to transfer data to a relational December 2008. should have been designed to be database. Santo Officer to advise on TA TOR completed by the end of Year 1. requirements. Provide field officers a report on data available. 2.0 Project Logical Framework 5 Several assumptions are unrealistic, Review the LCIP logical framework to strengthen assumptions The project team agree there are logistical weaknesses An independent consultant will be tasked to Development of TOR for Training to be UNDP/PCU/ and invalid. Some indicators are and indicators, as a matter of immediate priority. in the log frame developed in March 2007, and the document lessons learned through the LCI project log frame review and conducted in Consultant inappropriate and unrealistic. The weaknesses in the indicators have been described in log frame experiences. Strong emphasis is to be training in consultation association with logical relationship between several periodic monitoring reports to UNDP. While the placed on identifying an impact monitoring with UNDP. Recuitment of November 2008 or outcomes and activities are weak for project staff use the log frame for planning, budgeting framework that meets the more qualitative consultant. May 2009 team a number of indicators. and reporting purposes, the impact monitoring operational needs of field staff and provides meeting. indicators have limited utility to field staff. However, relevance to national stakeholders while also it is too late in the life of the project to usefully revise meeting UNDP and GEF requirements. the log frame and monitoring indicators. There is nothing to be gained in establishing a new monitoring baseline in the final year of the project. The experience should be considered and documented as a lesson learned by both UNDP and the Environment Unit. 6 PCU does not use the logframe Encourage PCU to use the project logframe as a management Consultant tasked with LFA review is also to train sufficiently as a management tool. tool. Ensure there is a clear understanding between PCU and PCU and field staff on its use as an adaptive UNDP that the logframe is the common basis for project management tool. monitoring in the future. 3.0 Local Community Ownership & Perceptions 7 While community perceptions vary, LCIP must redouble efforts to reinforce the primacy of The LCI has successfully raised awareness of the Future awareness activities will capitalise on Training to village leaders Ln-going PCU/Field Officers in general, the use of tabu and other biodiversity conservation as its objective amongst local importance of community actions to protect and initial gains, and try to (i) place greater emphasis (Green Hill Tanna). Review to be locally appropriate methods for communities. It must develop appreciation in local communities conserve their biodiversity. It is good to note the on biodiversity of international significance along Coconut Crab monitoring undertaken in resource management is motivated by of the conservation value of endemic species and ecosystems as inclusiveness, open dialogue, and good information side work on species of particular local interest extended to Tanna. November 2008 economic self interest and sustainable the basis for actions. This will mean continuing community strategies employed at community level, which will be (ii) biodiversity at ecosystem level as well as Extension of theatre livelihoods. The values awareness-raising activities, with a modified focus to highlight the key to achieving outcome level success. Innovative species and (iii) awareness through practical awareness programme on assigned by communities to species species and areas unique to Vanuatu that are of international approaches such a social marketing has been used to engagement in activities such as environmental Tanna. Circulation of and landscapes are principally significance and to promote appreciation of and pride in their further shift people’s values, so that significant monitoring and management activities. Use of a books on Tanna's endemic economic and cultural in nature. And protection. The use of more innovative ways, such biodiversity is also valued. diversity of communications media will enable species to all Junior while there are individuals with as cultivating pride in endemic species as a basis for messages reach beyond demonstration secondary schools on stronger conservation ethic, they conservation action, must guide the identification of new communities. Additional emphasis will be placed Tanna. Production of constitute a small minority. activities for pursuing this objective. on communicating to institutional stakeholders at monthly radio programmes island, Province and National level during the on Santo. Trial of pride final year of the project. building with school students on Gaua. 8 Most tabu areas observed are under LCIP should look beyond the simple establishment of tabu The establishment of tabu areas is often far from Continue to meet local governance stregthening "By laws" consultancy. First stage report PCU/Consultant/ some degree of threat from poachers. areas for resource conservation. Tabu areas, especially large simple. However, it is agreed that poaching is a clearly needs including consideration of "by-laws", Committee trainings November 2008. Env Unit staff/ In response, some communities and ones, must be managed more scientifically to ensure long term identified threat. Participating communities have enabling registration of community conservation Pelmoli and Penarou. Second stage work Forestry chiefs are proposing external sustainability. The Department of Fisheries actively requested support for improved management areas, supporting community conservation Leaders workshop Green on by laws and Department/ endorsement either by LCIP or ‘by- must be engaged to work with local communities with tabu and enforcement through "by-laws"; training of committees that have been set up, and providing Hill. Retreat with relevant registration of Fisheries laws’ or both to strengthen them. areas to develop proper management plans. community leaders (including committees where these skills in environmental monitoring and planning; agencies to finalise community Department / FSP Others are fencing off areas. LCIP should continue to focus on strengthening local are an appropriate governance mechanism) in boundary marking at Nusumetu; support finalise procedures for registration conservation ares governance structures and participatory decision-making environmental management, monitoring and planning procedures for registration of community of community conservation May 2009. processes including the setting up of community conservation processes; and non traditional means of informing conservation areas. areas. committees to support the management of tabu areas. people of their conservation activities. Experience in Vanuatu is that there is little benefit of setting up a committee unless there is strong local commitment, and that it is more effective for responses to address local governance structures already in place and local threats to biodiversity management. 9 Any achievement in restoring Tabu based initiatives should not be seen as inherently populations of threatened species short term. LCI is supporting and interacting with a through the use of tabu will be short mixture of short, medium and long term tabu areas (> term, and subject to how effective 30 years). However, effectiveness is contingent on local communities or in some case, leaders' ability to enforce tabus and to view tabus as traditional chiefs, can control one tool within longer term resource management and exploitation to sustainable levels biodiversity conservation strategies. once tabus are lifted. 10 There is little value added for LCIP LCIP should facilitate the Green Hill community to apply for Agreed. Although it is noted that Green Hill already PCU to assit the Green Hill community (a) to Support to Green Hill Nov-08 Tanna Tourism in the Green Hill botanical garden, GEF-SGP funding to support its ecotourism venture has close links with the Tanna Tourism Association, more effectively use its direct links with Tourism Botanic gardens to prepare Association / PCU / but Green Hill has strategic development and encouraging links to ecotourism services with Chief Jimmy serving as vice Chairman. agencies and (b) to provide assistance in preparing 2 applications for Field Officer importance in strengthening and offered by the Nusumetu CA. applications for funding support. assistance (SGP and NZ sustaining the protection of the Aid). Nusumetu Conservation Area. LCIP should also encourage the involvement of the Vanuatu tourism agency to provide technical support as part of its exit strategy. 11 The Loanamilo community tree LCIP should encourage and facilitate the engagement of the It is believed the consultant only had exposure to one Tree planiting to be moved to Forestry Department Encourage direct Nov 2008. Ongoing Field replanting activity is be better served Forestry Department to provide technical support to the activity at Loanmillo - the tree planting and tabu forest and LCI to coordinate broader sustinable land use engagement of Forestry and demonstration Officers/Forestry by a closer association with the Luanamilo community. the community’s trees replanting area. It is agreed that the project encourages the Tanna planning with other partners (Agriculture etc). - Agriculture Field officers. activities in 2009. Department/ Forestry Department. LCIP’s activity. Forestry Extension Officer to take on a leading role Activity 1.2 Continue to coordinate Agriculture objective is largely achieved. with this work. Similarly, the Agriculture Department activities in integrated land Department / UNDP- field officers will be encouraged to continue to support use planning and to use the GEF Sustainable the farming systems work started at Loanmillo. site for demonstration and Land Management However it is believed the project still has a role to extension purposes. Project play in activities such as the proposed sustainable land use planning activity. Loanamillo is ideally situated on a main road to provide a demonstration site of integrated approaches to biodiversity management. 4.0 Monitoring and Evaluation 12 A review proposed for the logframe Revise the M & E methods to address any changes in the See point 5 See point 5 see point 5 September 2008 PCU/Consultant and indicators will have an impact on logframe. (prior to 6-monthly monitoring and data gathering reporting) methods. 5.0 Replication 13 Replication of LCIP lessons is not Replication of LCIP approach should be actively encouraged in The first two years of the project was a period of Continue to provide an environment that enables Communications strategy. Communications PCU, field staff, actively pursued with lessons learned other local communities that are showing interest. lessons learnt. These lessons for formal replication are spontaneous local replication activities. A Awareness activities in strategy to be Environment Unit only documented for dissemination at only becomming avaiable. Never-the-less there are communications strategy will include measures to Kerepei and Nokuku completed by Nov staff, field officers the end of the Project. already wide ranging examples of spontaneous increase opportunities for peer to peer exchange to (Santo). Lessons learned 08. Awareness on Tanna. replication activities by neighbouring communities and encourage replication, and a DVD. The lessons report. Liaison over activities by Sept 08. people who have participated in field visits and peer to learnt report at the end of the project will highlight possibility of including Lessons learned peer exchanges. more formal opportunities to replicate lessons Enola tabu area with the report mid 2009. learned at appropriate levels by a rnage of Nusumetu tabu area: Many on-going stakeholders. These lessons learnt are to be shared subject to settlement of activities. with communities and partners. Effort will land issues. Training to increase to engage permanent Environment Unit TAFEA extension staff 14 Some adjacent communities with LCIP should explore interests from communities such as Inoula LCIP continues to provide regular resource staff in project activities to provide links for on- (Agriculture, Forestry, significant areas of biodiversity in Tanna for conservation area initiatives. management advice to interested communities, and going extension service and support to community Fisheries) conservation significance are additional assistance is dependent on the budget of conservation activities. showing interest. project. 6.0 Cost effectiveness 15 Cost effectiveness is actively pursued Encourage greater cost-sharing and collaborative Agreed-The project is working in partnership with The project is to be aware of the thematic areas Development of a Vanuatu CBD PAs funding PCU/Biodiversity through cost-sharing, collaboration implementation with other government agencies and NGOs and govt. organisations. that are to be directed to other donors for small application for CDB Oct 08. Otherwise Officer with other stakeholders, leveraging of organizations . scale funding. LCIP to work with UNDP and finding for protected areas. ongoing. project funds from other donors, and Govt. to secure CBD funding for protected areas Seek to identify other subcontracting to outside experts. Leverage additional resources from donors for specific thematic programme. sources of co-funding. areas or activities. 7.0 Project Management 16 The capacity of PCU to effectively PCU should recruit an additional project officer to assist with Agreed, however funds to be sourced from existing An additional full time staff person to be employed Recruitment process has 31st August 08 manage the project and coordinate the project administration and provide support for field officers, to budget of project management. within the PCU. A replacement M&E coordinator commenced. implementation of Outcome 2 is free up the Project Coordinator to operate more strategically in to be recruited on a consultancy basis for outcome severely stretched as a result of heavy managing the Project, focus on sustainability and on Outcome 3. demands for project administration 2. and management, reporting, and coordinating the implementation of Outcome 2. The M&E Advisor position should be filled when the incumbent’ imminent resignation eventuates. The M & E Adviser is resigning from the Project with effect sometime in May-June 2008. 17 PCU does not use the logframe as a PCU buy-in to the project logframe should be encouraged. It is Agreed, the revised Logframe indictors and tragets See number 5. see point 5 management tool. hoped a revised logframe will bring this about have been trialed and are not considered very useful for field and PCU staff. 18 Project budget is disproportionately Review the Project budget and work plans to reallocate Agreed - the budget is revised on a six monthly basis 6 Monthly team meeting should look at Mid-June revised PCU utilized with significant overspending resources between outcomes, and to make adjustments for under- by the project team incorporating specific future activities from MTR workplan & budget in Outcome 1, and under-spending in budgeting due to declining US dollar and increases in cost of recommendations and revised workplan and for 2008 to be Outcome 2. local services. budget for 2008 to be provided to UNDP. 2009 provided by UNDP. workplan & budget to be provided to UNDP Review also workplan activities in light of results of the December 2008. proposed logframe review and other activities recommended by this Evaluation report. 19 Timely transfer of funds have not UNDP should advise PCU well in advance of any impending Agreed - Efficient and timely funds transfers require LCI staff to attend UNDP project management and On-going UNDP/PCU/ been consistent due to a variety of changes in financial requirements. good communication and mutual understanding financial training in May 2008. Project Finance Vanuatu Department reasons including changing financial between UNDP Regional Office and the PCU. officer to continue to communicate regularly with of Finance reporting and budgeting requirements both the Vanutau Department of Finance and Maintain regular contact and good communications between of UNDP, incomplete documentation, UNDP. Project Finance officer to be provided PCU and UNDP. human error and others. continous on-job training. PCU cash requests will allow for 4 to 6 weeks of anticipated expenditure Provide appropriate training to PCU finance staff in UNDP and beyond the end of a quarter. PCU will forward Vanuatu Department of Finance procedures, systems and other cash requests when cash held approaches 1.5 financial requirements. million Vatu ( 4 to 6 weeks expenditure). 8.0 Sustainability 20 Prospects for project sustainability LCIP should continue to forge partnerships with other national Agreed- the project already has effective partnerships at Include in revised workplan the responsibilities Retreat to finalise Mostly on-going. Project Coordinator are better at the community level than agencies dealing in resource management and provincial community level but this is lacking at the national that indicate partners that the project will work registration procedures for Review Gaua and and field staff. at the national and provincial level. governments to engender their interest in community based level with. Team to continue to work through national community conservation Vila committees at resource management. bodies and governments to transfer lessons learnt areas. Encourage formation end of 2008. on community based resources management (e.g. of advisory committee on Communication community protected areas to inform relevant Gaua and maintain strategy to be policies); Project to continue implementation work advisory committees on complete Nov 2008. with NGOs and Govt. organisations on specific Santo, and Tanna. activities as per workplan Revitalise National advisory committee. Highlight key partnerships in the communications strategy. 21 Sustainability of some community LCIP should assist the Green Hill community in developing a see note 10 see note 10 see note 10 see note 10 see note 10 initiatives will be enhanced with GEF SGP proposal or ecotourism development, and encourage alternative funding and support from the engagement of the tourism agency to provide technical other sources or agencies. advice and support. LCIP should encourage the Forestry Department to assume see note 11 see note 11 see note 11 see note 11 see note 11 responsibility for providing technical support for the Luanamilo replanting activity as part of its exit strategy. LCIP should assist with developing a GEF SGP proposal for LCI has received requests from Gaua for support to LCI to assist the Gaua Reef Check teams to form a LCI to assist the Gaua Reef On-going - to be PCU/Field officer/ the Gaua Reef Check teams, possibly in collaboration with the help the Reef Check teams to acquire additional diving local association and to develop direct links with Check teams to form a local reviewed in Fisheries Gaua Bungalow association to satisfy SGP requirements, to equipment and a boat. The latter may not be possible. the Fisheries Department. Where appropriate to association and to develop November 08 Department / Reef provide logistical support and essential equipment. assist with donor applications for support funding. direct links with the Check Fisheries Department. Use the opportunity of a budget and logframe review to re- Agreed 2009 workplan to focus on consolidating gains at Nov project team meeting mid December. PCU/Field officer strategize with a focus on consolidating gains at the community the community level, encouraging replication and to develop 2009 workplan. level and building sustainability. This strategy – sustainability sustainability. strategy – should also elaborate on actions needed to ensure the smooth transition to the post-LCIP era of continuing activities. 22 Lack of capacity of VEU and Encourage the planned review and restructuring of VEU to be During 2007 and 2008 LCI made representations to Project to engage the Environment Unit's Training for field officers On-going - to be PCU/ Department of provincial offices are a major brought forward and to be completed in early 2009. Encourage appropriate officials on the VEU capacity and staffing Biodiversity Officer & other appropriate staff in on Tanna. Law training for reviewd in Environment/Depart concern. The planned VEU the immediate implementation of the results of this review. situation. Given Government budget and planning field activities and activities under outcome 2. TAFEA Province. SANMA November ments of Forestry, restructuring offers hope but is likely procedures it is now late to make significant changes Project to also maintain close working links with Extension Officer to work Fisheries, to be completed too late to be of for introduction in 2009. other agencies and communities so as to not be closely with SANMA Agriculture, Lands assistance to sustaining LCIP. fully reliant on the Vanuatu environment Unit for Province Environment ongoing support to community conservation officer. Develop community The sustainability strategy should promote the central role of initiatives. links with Fisheries, VEU in a strengthened capacity, to ensuring the continuity of Forestry, Agriculture and technical support to community initiatives, as well as the Tourism Departments as effective mainstreaming into sector plans of biodiversity appropriate. conservation.
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