No Key issues and Recommendations Management Response by vmb12679


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									No.                                      Key issues and Recommendations                                                             Management Response*                                                                                                                                                                Tracking**

            Review Findings                        Recommendation                                                      Response                                                       Key Actions                                             Activities in Work             Timeframe                             Status*** Comments
                                                                                                                                                                                                                                                                                                  Responsible unit(s)

1.0 Project Concept and Design
      1     The basic concept and approach are     No change.                                                          Agreed. Project rational is consistent with the National Continue to focus on the project rational, and                                               Nov-08                    LCI PCU               not uploaded
            sound and logically cohesive.                                                                              Biodiversity Strategic Action Plan (NBSAP) and           approach will be used for other project designs.
                                                                                                                       community priorities.

      2     There is good understanding of         Be more selective in responses to new community priorities. Agreed                                                                 Any new responses and activities selected should                                       On-going                  LCI PCU
            community dynamics as reflected in     Activities that are directly related to achieving project outcomes                                                                 be aligned to the project objectives and outcomes
            the emphasis placed on the PLA         and objectives and clearly catalytic in impact should be                                                                           which is biodiversity conservation (use Log-
            exercises as providing the framework   facilitated.                                                                                                                       Frame).
            for adaptive management. There is
            also adequate flexibility within
            project management in responding to
            unforeseen community needs and new

      3     There are some uncertainties within    LCIP should maintain a facilitating role in support of              PCU staff and field staff have a common understanding          Continue the present approach of not directly                                          On-going               LCI PCU, Field
            PCU as to the extent to which LCIP     sustainable livelihood activities. Part of this role involves the   that is in accord with policy described. Ie. There is no       committing GEF funds to meeting livelihood                                                                       Officers
            should be engaged in sustainable       engagement of other agencies and organizations as partners to       uncertainty. It is agreed that the project maintain a          needs but supporting communities with technical
            livelihood activities.                 provide technical support to community sustainable livelihood       facilitating role in support of sustainable livelihood         advice and brokering relationship with partners
                                                   activities.                                                         activities but does not directly commit GEF funds to           that can provide monetary or direct support for
                                                                                                                       directly meeting livelihood needs.                             livlihood needs.

      4     The VKS database on traditional Complete the database as a capacity strengthening output for               Agreed - Database design is largely complete but the           Either agree on a three month timeframe of              Action on existing contract.   Decision on VKS       LCI PCU, VKS,
            resource management practices is not VKS but revise its contribution to project design for purposes        database remains separate and has not been integrated          deliverable (programme & budget to be indicated)        Possible issue of separate     contract by end of   Santo Field Officer
            contributing to project design as was of evaluation. Note as a lesson learned.                             in the main VKS system. Ideally data entry is ongoing          or withdraw the contract. In the later case             TA. Provision of a report to   June. If separate TA
            intended. This is partly due to late                                                                       within the VKS, although this is now unlikely. While a         knoweldge, equipment and information will be            field officers.                contract issued work
            delivery of this output but more so                                                                        stand alone database the information is vulnerable. No         transfered to the project and PCU contract                                             to be completed by
            due to late scheduling. Ideally it                                                                         progress on contract in 2008.                                  technical assistance to transfer data to a relational                                  December 2008.
            should have been designed to be                                                                                                                                           database. Santo Officer to advise on TA TOR
            completed by the end of Year 1.                                                                                                                                           requirements. Provide field officers a report on
                                                                                                                                                                                      data available.

2.0 Project Logical Framework
      5     Several assumptions are unrealistic,   Review the LCIP logical framework to strengthen assumptions         The project team agree there are logistical weaknesses           An independent consultant will be tasked to           Development of TOR for         Training to be          UNDP/PCU/
            and invalid. Some indicators are       and indicators, as a matter of immediate priority.                  in the log frame developed in March 2007, and the              document lessons learned through the LCI project        log frame review and           conducted in             Consultant
            inappropriate and unrealistic. The                                                                         weaknesses in the indicators have been described in            log frame experiences. Strong emphasis is to be         training in consultation       association with
            logical relationship between several                                                                       periodic monitoring reports to UNDP. While the                 placed on identifying an impact monitoring              with UNDP. Recuitment of       November 2008 or
            outcomes and activities are weak for                                                                       project staff use the log frame for planning, budgeting        framework that meets the more qualitative               consultant.                    May 2009 team
            a number of indicators.                                                                                    and reporting purposes, the impact monitoring                  operational needs of field staff and provides                                          meeting.
                                                                                                                       indicators have limited utility to field staff. However,       relevance to national stakeholders while also
                                                                                                                       it is too late in the life of the project to usefully revise   meeting UNDP and GEF requirements.
                                                                                                                       the log frame and monitoring indicators. There is
                                                                                                                       nothing to be gained in establishing a new monitoring
                                                                                                                       baseline in the final year of the project. The experience
                                                                                                                       should be considered and documented as a lesson
                                                                                                                       learned by both UNDP and the Environment Unit.

      6     PCU does not use the logframe          Encourage PCU to use the project logframe as a management                                                                          Consultant tasked with LFA review is also to train
            sufficiently as a management tool.     tool. Ensure there is a clear understanding between PCU and                                                                        PCU and field staff on its use as an adaptive
                                                   UNDP that the logframe is the common basis for project                                                                             management tool.
                                                   monitoring in the future.

3.0 Local Community Ownership & Perceptions
7    While community perceptions vary,        LCIP must redouble efforts to reinforce the primacy of             The LCI has successfully raised awareness of the           Future awareness activities will capitalise on         Training to village leaders    Ln-going              PCU/Field Officers
     in general, the use of tabu and other    biodiversity conservation as its objective amongst local           importance of community actions to protect and             initial gains, and try to (i) place greater emphasis   (Green     Hill     Tanna).    Review to be
     locally appropriate methods for          communities. It must develop appreciation in local communities     conserve their biodiversity. It is good to note the        on biodiversity of international significance along    Coconut Crab monitoring        undertaken in
     resource management is motivated by      of the conservation value of endemic species and ecosystems as     inclusiveness, open dialogue, and good information         side work on species of particular local interest      extended      to     Tanna.    November 2008
     economic self interest and sustainable   the basis for actions. This will mean continuing community         strategies employed at community level, which will be      (ii) biodiversity at ecosystem level as well as        Extension      of    theatre
     livelihoods.             The values      awareness-raising activities, with a modified focus to highlight   the key to achieving outcome level success. Innovative     species and (iii) awareness through practical          awareness programme on
     assigned by communities to species       species and areas unique to Vanuatu that are of international      approaches such a social marketing has been used to        engagement in activities such as environmental         Tanna.     Circulation of
     and landscapes are principally           significance and to promote appreciation of and pride in their     further shift people’s values, so that significant         monitoring and management activities. Use of a         books on Tanna's endemic
     economic and cultural in nature. And     protection.                The use of more innovative ways, such   biodiversity is also valued.                               diversity of communications media will enable          species to all Junior
     while there are individuals with         as cultivating pride in endemic species as a basis for                                                                        messages        reach      beyond      demonstration   secondary     schools     on
     stronger conservation ethic, they        conservation action, must guide the identification of new                                                                     communities. Additional emphasis will be placed        Tanna.     Production     of
     constitute a small minority.             activities for pursuing this objective.                                                                                       on communicating to institutional stakeholders at      monthly radio programmes
                                                                                                                                                                            island, Province and National level during the         on Santo. Trial of pride
                                                                                                                                                                            final year of the project.                             building    with      school
                                                                                                                                                                                                                                   students on Gaua.

8    Most tabu areas observed are under       LCIP should look beyond the simple establishment of tabu           The establishment of tabu areas is often far from          Continue to meet local governance stregthening         "By laws" consultancy.         First stage report     PCU/Consultant/
     some degree of threat from poachers.     areas for resource conservation. Tabu areas, especially large      simple. However, it is agreed that poaching is a clearly   needs including consideration of "by-laws",            Committee trainings            November 2008.          Env Unit staff/
     In response, some communities and        ones, must be managed more scientifically to ensure long term      identified threat. Participating communities have          enabling registration of community conservation        Pelmoli and Penarou.           Second stage work          Forestry
     chiefs are proposing external            sustainability.                     The Department of Fisheries    actively requested support for improved management         areas, supporting community conservation               Leaders workshop Green         on by laws and           Department/
     endorsement either by LCIP or ‘by-       must be engaged to work with local communities with tabu           and enforcement through "by-laws"; training of             committees that have been set up, and providing        Hill. Retreat with relevant    registration of           Fisheries
     laws’ or both to strengthen them.        areas to develop proper management plans.                          community leaders (including committees where these        skills in environmental monitoring and planning;       agencies to finalise           community              Department / FSP
     Others are fencing off areas.            LCIP should continue to focus on strengthening local               are an appropriate governance mechanism) in                boundary marking at Nusumetu; support finalise         procedures for registration    conservation ares
                                              governance structures and participatory decision-making            environmental management, monitoring and planning          procedures for registration of community               of community conservation      May 2009.
                                              processes including the setting up of community conservation       processes; and non traditional means of informing          conservation areas.                                    areas.
                                              committees to support the management of tabu areas.                people of their conservation activities. Experience in
                                                                                                                 Vanuatu is that there is little benefit of setting up a
                                                                                                                 committee unless there is strong local commitment, and
                                                                                                                 that it is more effective for responses to address local
                                                                                                                 governance structures already in place and local threats
                                                                                                                 to biodiversity management.

9    Any achievement in restoring                                                                                Tabu based initiatives should not be seen as inherently
     populations of threatened species                                                                           short term. LCI is supporting and interacting with a
     through the use of tabu will be short                                                                       mixture of short, medium and long term tabu areas (>
     term, and subject to how effective                                                                          30 years). However, effectiveness is contingent on local
     communities or in some case,                                                                                leaders' ability to enforce tabus and to view tabus as
     traditional chiefs, can control                                                                             one tool within longer term resource management and
     exploitation to sustainable levels                                                                          biodiversity conservation strategies.
     once tabus are lifted.

10   There is little value added for LCIP     LCIP should facilitate the Green Hill community to apply for       Agreed. Although it is noted that Green Hill already       PCU to assit the Green Hill community (a) to           Support to Green Hill                       Nov-08     Tanna Tourism
     in the Green Hill botanical garden,      GEF-SGP funding to support its ecotourism venture                  has close links with the Tanna Tourism Association,        more effectively use its direct links with Tourism     Botanic gardens to prepare                           Association / PCU /
     but Green Hill has strategic             development and encouraging links to ecotourism services           with Chief Jimmy serving as vice Chairman.                 agencies and (b) to provide assistance in preparing    2 applications for                                      Field Officer
     importance in strengthening and          offered by the Nusumetu CA.                                                                                                   applications for funding support.                      assistance (SGP and NZ
     sustaining the protection of the                                                                                                                                                                                              Aid).
     Nusumetu Conservation Area.              LCIP should also encourage the involvement of the Vanuatu
                                              tourism agency to provide technical support as part of its exit
     11      The Loanamilo community tree              LCIP should encourage and facilitate the engagement of the      It is believed the consultant only had exposure to one      Tree planiting to be moved to Forestry Department        Encourage direct              Nov 2008. Ongoing      Field
             replanting activity is be better served   Forestry Department to provide technical support to the         activity at Loanmillo - the tree planting and tabu forest   and LCI to coordinate broader sustinable land use        engagement of Forestry and demonstration             Officers/Forestry
             by a closer association with the          Luanamilo community. the community’s trees replanting           area. It is agreed that the project encourages the Tanna    planning with other partners (Agriculture etc). -        Agriculture Field officers. activities in 2009.      Department/
             Forestry      Department.       LCIP’s    activity.                                                       Forestry Extension Officer to take on a leading role        Activity 1.2                                             Continue to coordinate                               Agriculture
             objective is largely achieved.                                                                            with this work. Similarly, the Agriculture Department                                                                activities in integrated land                        Department / UNDP-
                                                                                                                       field officers will be encouraged to continue to support                                                             use planning and to use the                          GEF Sustainable
                                                                                                                       the farming systems work started at Loanmillo.                                                                       site for demonstration and                           Land Management
                                                                                                                       However it is believed the project still has a role to                                                               extension purposes.                                  Project
                                                                                                                       play in activities such as the proposed sustainable land
                                                                                                                       use planning activity. Loanamillo is ideally situated on
                                                                                                                       a main road to provide a demonstration site of
                                                                                                                       integrated approaches to biodiversity management.

4.0 Monitoring and Evaluation
    12    A review proposed for the logframe       Revise the M & E methods to address any changes in the              See point 5                                                 See point 5                                              see point 5                 September 2008           PCU/Consultant
             and indicators will have an impact on logframe.                                                                                                                                                                                                            (prior to 6-monthly
             monitoring and data gathering                                                                                                                                                                                                                              reporting)

5.0 Replication
     13      Replication of LCIP lessons is not    Replication of LCIP approach should be actively encouraged in       The first two years of the project was a period of          Continue to provide an environment that enables          Communications strategy.    Communications           PCU, field staff,
             actively pursued with lessons learned other local communities that are showing interest.                  lessons learnt. These lessons for formal replication are    spontaneous local replication activities. A              Awareness activities in     strategy to be           Environment Unit
             only documented for dissemination at                                                                      only becomming avaiable. Never-the-less there are           communications strategy will include measures to         Kerepei and Nokuku          completed by Nov         staff, field officers
             the end of the Project.                                                                                   already wide ranging examples of spontaneous                increase opportunities for peer to peer exchange to      (Santo). Lessons learned    08. Awareness            on Tanna.
                                                                                                                       replication activities by neighbouring communities and      encourage replication, and a DVD. The lessons            report. Liaison over        activities by Sept 08.
                                                                                                                       people who have participated in field visits and peer to    learnt report at the end of the project will highlight   possibility of including    Lessons learned
                                                                                                                       peer exchanges.                                             more formal opportunities to replicate lessons           Enola tabu area with the    report mid 2009.
                                                                                                                                                                                   learned at appropriate levels by a rnage of              Nusumetu tabu area:         Many on-going
                                                                                                                                                                                   stakeholders. These lessons learnt are to be shared      subject to settlement of    activities.
                                                                                                                                                                                   with communities and partners. Effort will               land issues. Training to
                                                                                                                                                                                   increase to engage permanent Environment Unit            TAFEA extension staff
     14      Some adjacent communities with            LCIP should explore interests from communities such as Inoula LCIP continues to provide regular resource                    staff in project activities to provide links for on-     (Agriculture, Forestry,
             significant areas of biodiversity         in Tanna for conservation area initiatives.                   management advice to interested communities, and              going extension service and support to community         Fisheries)
             conservation significance are                                                                           additional assistance is dependent on the budget of           conservation activities.
             showing interest.                                                                                       project.

6.0 Cost effectiveness
    15      Cost effectiveness is actively pursued Encourage greater cost-sharing and collaborative                  Agreed-The project is working in partnership with             The project is to be aware of the thematic areas         Development of a Vanuatu CBD PAs funding             PCU/Biodiversity
             through cost-sharing, collaboration    implementation with other government agencies and                NGOs and govt. organisations.                                 that are to be directed to other donors for small        application for CDB          Oct 08. Otherwise       Officer
             with other stakeholders, leveraging of organizations .                                                                                                                scale funding. LCIP to work with UNDP and                finding for protected areas. ongoing.
             project funds from other donors, and                                                                                                                                  Govt. to secure CBD funding for protected areas          Seek to identify other
             subcontracting to outside experts.      Leverage additional resources from donors for specific thematic                                                               programme.                                               sources of co-funding.
                                                    areas or activities.

7.0 Project Management
    16      The capacity of PCU to effectively         PCU should recruit an additional project officer to assist with   Agreed, however funds to be sourced from existing         An additional full time staff person to be employed Recruitment process has          31st August 08
             manage the project and coordinate the     project administration and provide support for field officers, to budget of project management.                             within the PCU. A replacement M&E coordinator commenced.
             implementation of Outcome 2 is            free up the Project Coordinator to operate more strategically in                                                            to be recruited on a consultancy basis for outcome
             severely stretched as a result of heavy   managing the Project, focus on sustainability and on Outcome                                                                3.
             demands for project administration        2.
             and management, reporting, and
             coordinating the implementation of
             Outcome 2.                                The M&E Advisor position should be filled when the
                                                       incumbent’ imminent resignation eventuates.
             The M & E Adviser is resigning from
             the Project with effect sometime in
             May-June 2008.
     17       PCU does not use the logframe as a       PCU buy-in to the project logframe should be encouraged. It is   Agreed, the revised Logframe indictors and tragets       See number 5.                                       see point 5
              management tool.                         hoped a revised logframe will bring this about                   have been trialed and are not considered very useful for
                                                                                                                        field and PCU staff.

     18       Project budget is disproportionately     Review the Project budget and work plans to reallocate         Agreed - the budget is revised on a six monthly basis     6 Monthly team meeting should look at                                              Mid-June revised           PCU
              utilized with significant overspending   resources between outcomes, and to make adjustments for under- by the project team                                       incorporating specific future activities from MTR                                  workplan & budget
              in Outcome 1, and under-spending in      budgeting due to declining US dollar and increases in cost of                                                            recommendations and revised workplan and                                           for 2008 to be
              Outcome 2.                               local services.                                                                                                          budget for 2008 to be provided to UNDP. 2009                                       provided by UNDP.
                                                                                                                                                                                workplan & budget to be provided to UNDP
                                                       Review also workplan activities in light of results of the                                                               December 2008.
                                                       proposed logframe review and other activities recommended by
                                                       this Evaluation report.

     19       Timely transfer of funds have not        UNDP should advise PCU well in advance of any impending          Agreed - Efficient and timely funds transfers require   LCI staff to attend UNDP project management and                                    On-going            UNDP/PCU/
              been consistent due to a variety of      changes in financial requirements.                               good communication and mutual understanding             financial training in May 2008. Project Finance                                                        Vanuatu Department
              reasons including changing financial                                                                      between UNDP Regional Office and the PCU.               officer to continue to communicate regularly with                                                      of Finance
              reporting and budgeting requirements                                                                                                                              both the Vanutau Department of Finance and
                                                       Maintain regular contact and good communications between
              of UNDP, incomplete documentation,                                                                                                                                UNDP. Project Finance officer to be provided
                                                       PCU and UNDP.
              human error and others.                                                                                                                                           continous on-job training. PCU cash requests will
                                                                                                                                                                                allow for 4 to 6 weeks of anticipated expenditure
                                                       Provide appropriate training to PCU finance staff in UNDP and                                                            beyond the end of a quarter. PCU will forward
                                                       Vanuatu Department of Finance procedures, systems and other                                                              cash requests when cash held approaches 1.5
                                                       financial requirements.                                                                                                  million Vatu ( 4 to 6 weeks expenditure).

8.0 Sustainability
    20     Prospects for project sustainability LCIP should continue to forge partnerships with other national Agreed- the project already has effective partnerships at Include in revised workplan the responsibilities            Retreat to finalise           Mostly on-going.   Project Coordinator
              are better at the community level than agencies dealing in resource management and provincial             community level but this is lacking at the national     that indicate partners that the project will work    registration procedures for   Review Gaua and    and field staff.
              at the national and provincial level. governments to engender their interest in community based           level                                                   with. Team to continue to work through national      community conservation        Vila committees at
                                                     resource management.                                                                                                       bodies and governments to transfer lessons learnt    areas. Encourage formation    end of 2008.
                                                                                                                                                                                on community based resources management (e.g.        of advisory committee on      Communication
                                                                                                                                                                                community protected areas to inform relevant         Gaua and maintain             strategy to be
                                                                                                                                                                                policies); Project to continue implementation work   advisory committees on        complete Nov 2008.
                                                                                                                                                                                with NGOs and Govt. organisations on specific        Santo, and Tanna.
                                                                                                                                                                                activities as per workplan                           Revitalise National
                                                                                                                                                                                                                                     advisory committee.
                                                                                                                                                                                                                                     Highlight key partnerships
                                                                                                                                                                                                                                     in the communications

     21       Sustainability of some community         LCIP should assist the Green Hill community in developing a see note 10                                                  see note 10                                          see note 10                   see note 10         see note 10
              initiatives will be enhanced with        GEF SGP proposal or ecotourism development, and encourage
              alternative funding and support from     the engagement of the tourism agency to provide technical
              other sources or agencies.               advice and support.

                                                       LCIP should encourage the Forestry Department to assume          see note 11                                             see note 11                                          see note 11                   see note 11         see note 11
                                                       responsibility for providing technical support for the Luanamilo
                                                       replanting activity as part of its exit strategy.

                                                       LCIP should assist with developing a GEF SGP proposal for        LCI has received requests from Gaua for support to     LCI to assist the Gaua Reef Check teams to form a     LCI to assist the Gaua Reef On-going - to be      PCU/Field officer/
                                                       the Gaua Reef Check teams, possibly in collaboration with the    help the Reef Check teams to acquire additional diving local association and to develop direct links with    Check teams to form a local reviewed in           Fisheries
                                                       Gaua Bungalow association to satisfy SGP requirements, to        equipment and a boat. The latter may not be possible. the Fisheries Department. Where appropriate to         association and to develop November 08            Department / Reef
                                                       provide logistical support and essential equipment.                                                                     assist with donor applications for support funding.   direct links with the                             Check
                                                                                                                                                                                                                                     Fisheries Department.
                                         Use the opportunity of a budget and logframe review to re-        Agreed                                                  2009 workplan to focus on consolidating gains at    Nov project team meeting mid December.         PCU/Field officer
                                         strategize with a focus on consolidating gains at the community                                                           the community level, encouraging replication and    to develop 2009 workplan.
                                         level and building sustainability. This strategy – sustainability                                                         sustainability.
                                         strategy – should also elaborate on actions needed to ensure the
                                         smooth transition to the post-LCIP era of continuing activities.

22   Lack of capacity of VEU and Encourage the planned review and restructuring of VEU to be              During 2007 and 2008 LCI made representations to         Project to engage the Environment Unit's            Training for field officers On-going - to be   PCU/ Department of
     provincial offices are a major brought forward and to be completed in early 2009. Encourage          appropriate officials on the VEU capacity and staffing   Biodiversity Officer & other appropriate staff in   on Tanna. Law training for reviewd in          Environment/Depart
     concern.     The      planned     VEU the immediate implementation of the results of this review.    situation. Given Government budget and planning          field activities and activities under outcome 2.    TAFEA Province. SANMA November                 ments of Forestry,
     restructuring offers hope but is likely                                                              procedures it is now late to make significant changes    Project to also maintain close working links with   Extension Officer to work                      Fisheries,
     to be completed too late to be of                                                                    for introduction in 2009.                                other agencies and communities so as to not be      closely with SANMA                             Agriculture, Lands
     assistance to sustaining LCIP.                                                                                                                                fully reliant on the Vanuatu environment Unit for   Province Environment
                                                                                                                                                                   ongoing support to community conservation           officer. Develop community
                                         The sustainability strategy should promote the central role of                                                            initiatives.                                        links with Fisheries,
                                         VEU in a strengthened capacity, to ensuring the continuity of                                                                                                                 Forestry, Agriculture and
                                         technical support to community initiatives, as well as the                                                                                                                    Tourism Departments as
                                         effective mainstreaming into sector plans of biodiversity                                                                                                                     appropriate.

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