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					       INSTRUCTIONS - PLEASE READ
                         University of Southern Mississippi
                             DOMESTIC TRAVEL ONLY
 This workbook will contain all of the forms necessary to get approval and file for reimbursements
 on a trip. By combining all forms in one book, it should be easier to keep corresponding records
 together. Start a new workbook for each trip.

             START A NEW WORKBOOK FOR EACH TRIP
   By starting a new workbook for each trip, you will have the most current form
             reflecting updates in policies as well as rates for mileage.

                                   Tab Legend for Different Forms
         PTT               Permission to Travel
    TR ADV AGMT            Travel Advance Agreement
       REG-CK              Registration Check Request
         TV                Travel Voucher
        MTM                Multi Trip Mileage
        BREF               Business Related Expense Form



The information entered on the "Start Here" page will be used to auto-
            populate each of the forms in this workbook.

                            This will save data entry time.

    HINT: Use the TAB key to move from field to field on all sheets,
                       instead of the mouse.

Proceed to the tab called "Start Here" if you are ready to continue
                                                  University of Southern Mississippi
                                      Official Permission to Travel and Reimbursement Forms
               This workbook will contain all of the forms necessary to get approval and file for reimbursements on a trip. By
               combining all forms in one book, it should be easier to keep corresponding records together. Start a new workbook
               for each trip.

                                                                         Tab Legend for Different Forms
                        PTT                            Permission to Travel (All Conf, Conventions, Associations, and Meetings)
                   TR ADV AGMT                         Travel Advance Agreement (Required for all advances)
                      REG-CK                           Registration Check Request (For Univ to cut a check to the vendor)
                        TV                             Travel Voucher (To be Reimbursed before and after trip)
                       MTM                             Multi Trip Mileage (Driving to lots of different locations)
                       BREF                            Business Related Expense Form (Entertainment)

                                                                                     Description Enter your information below
                 Enter Data to the
                                                                The individual being paid on this form must be an employee of the University of
                 right>>>>>>>>>
                                                                Southern Mississippi. An employee is someone that receives bi-weekly, monthly or
                                                                single payment payroll checks from USM. If the individual received a check from A/P for
                                                                services, then they are not an employee of USM and reimbursements should be done on
                                                                a Remittance Voucher.
                                                                EXCEPTIONS:
                                                                USM Grad students must complete travel forms for reimbursement of any travel
                                                                (required by State).
                                                                Undergrad students can be reimbursed by AP when expensed on your budget as
              DO NOT SEND
                                                                Contractual Services or by Travel when expensed on your budget as Travel.
             THIS PAGE TO
                                                                                              Name
             TRAVEL - KEEP
                                                                                     USM Empl ID
               FOR YOUR
                                                                   (FIRST PYMT ONLY) SS#
               RECORDS                                                                        E-Mail
                                                                                           Phone #
                                                                                        Dept Box #
                                                                                        Dept Name
                                                                              University Standing Faculty, Staff, PI, Student
                                                                                       Fund (5 digits)
                                                   CHARTFIELD




                                                                                    Dept ID (6 digits)
                                                                                   Program (5 digits)
                                                                                    Project /Grant
                                                                         MAX AMOUNT ALLOWED
                                                                                       Fund (5 digits)
                                                   CHARTFIELD




                                                                                    Dept ID (6 digits)
                                                                                   Program (5 digits)
                                                                                    Project /Grant
                                                                         MAX AMOUNT ALLOWED
                                                                 Employee name completing form
                                                 submitting
                                                  Person




                                                                 E-Mail employee completing form

                                                                Phone # employee completing form

             Beginning Date of Trip(mm/dd/yr)
                Ending Date of Trip(mm/dd/yr)
                               Title of Meeting
                            (Do not abbreviate)

                                                                Select a purpose from drop down box
                                Purpose of trip:
                                                 CHECK WITH DEPARTMENT HEAD TO SEE IF A MEMO IS REQUIRED FOR MORE INFORMATION ON
                          REQUIRED BY STATE
                                                                PURPOSE OF TRIP.
                               Location of Visit:
                                (City and State)
                          REQUIRED BY STATE
                                 Accompanied By:



                              DO NOT SEND THIS PAGE TO TRAVEL - KEEP FOR YOUR RECORDS


File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                                            8/22/2011
Tab: START HERE                                                                             2 of 15                                                        5:32 PM
                                                   INSTRUCTIONS FOR COMPLETION THE PERMISSION TO TRAVEL FORM
                      Field                                                                                 Description / Instruction
 Date Submitted                                  Date you complete the form and send it to the Travel Office
 Person completing form                          ENTERED ON START HERE TAB Name of person completing form
 Phone number                                    ENTERED ON START HERE TAB Phone of person completing form
 E-Mail address                                  ENTERED ON START HERE TAB E-Mail Address of person completing form
 Employee                                        ENTERED ON START HERE TAB Enter Employee/Travelers Name
 University Classification                       ENTERED ON START HERE TAB Title of person traveling - Faculty, PI, Student, Grad Student, etc
 Employee's E-Mail Address                       ENTERED ON START HERE TAB E-Mail Address of Employee traveling
 Phone #                                         ENTERED ON START HERE TAB Phone number of the person traveling or a contact number of someone in the department
 Empl ID #                                       ENTERED ON START HERE TAB Employee ID - located on payroll check or contact HR for number
 Student's SSN                                   ENTERED ON START HERE TAB Students Social Security Number - REQUIRED
 Department Name                                 ENTERED ON START HERE TAB Department that the Employee/Travelers works in
 Department Box #                                ENTERED ON START HERE TAB Department's mail box
 Dates of Travel                                 ENTERED ON START HERE TAB Day you leave, day you return
 Title of Meeting                                ENTERED ON START HERE TAB Do not Abbreviate
 Location of Meeting                             ENTERED ON START HERE TAB Where Conf or Meeting is taking place and city and state where meeting is being held
 Purpose of Travel                               ENTERED ON START HERE TAB Why are you attending this meeting, conference, etc.
 Estimated Expenses                              Fill in your estimated expenses for each area that is applicable
                                                 Check the USM Travel Website for the most current State Contract on which Rental Car Agency to use.
 Rental Car and Gas
                                                 Original receipts are always required.
                                                 Advances are not paid to USM Employees.
 Request for Advance
                                                 See Travel Policy for exceptions
                                                 Registrations are pre-paid by the Employee and can be reimbursed on a Travel Voucher prior to the trip or after the employee has
                                                 traveled along with other expenses.
 Registration Fees
                                                 See Travel Policy for exceptions
 Signatures
 Signature of Traveler                           The Employee/Traveler must sign the form
 Chair or Next Higher Expenditure
                                                 REQUIRED on all travel - BE SURE YOU HAVE THE EXPENDITURE AUTHORITY SIGNATURE
 Authority
 Print signature of expenditure                  Print the signature of the person that has expenditure authority over the Chartfield - REQUIRED
 authority Program Adm
 Sponsored                                       Required if using restricted funds
 Vice President                                  Required for Foreign, Hawaii, Canada, and Mexico Travel - See International Travel Forms
 President                                       Required for Foreign, Hawaii, Canada, and Mexico Travel - See International Travel Forms
                                                 Must be completed before travel is approved; if more than one Chartfield is used indicate amount for each Chartfield. If more than 2 Chartfield
 Chartfield Information
                                                 are used, please attach a memo - be sure to have signature authority for all Chartfield.

 SPECIAL CONSIDERATION NOTES:
 Restricted fund accounts require the Project Director's signature




File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                                                                            8/22/2011
Tab: PTT Instr                                                                                    3 of 15                                                                                  5:32 PM
    THE UNIVERSITY OF SOUTHERN MISSISSIPPI                                                           Date Submitted               August 22, 2011




                                                                                                                                                                             ADVANCES DUE BEFORE:
            http://www.usm.edu/procurement/travel.html
                                                                                     Person Completing Form:
                 PERMISSION TO TRAVEL
     Submit at least two weeks prior to travel dates                                                  Phone Number
            DOMESTIC TRAVEL ONLY                                                                                    e-mail

                     Employee Name Go to Start Here Tab to complete                                 USM Empl ID
             University Classification       Faculty, Staff, PI, Student              Student SSN (required)
           Traveler's E-Mail Address                                                          Department Name

                              Phone #                                                         Department Box #
                      Title of Meeting
                 Location of Meeting
                                                                                                                                        MEMO MAY BE
                    Purpose of Travel Select a purpose from drop down box
                                                                                                                                      REQUIRED BY DEPT.




                                                                                                                                                                    Undetermined, Travel Ending Date Missing
                      Dates of Travel           Beginning Date                           Ending Date
             (include traveling dates)
                   ESTIMATED EXPENSES:                                      REQUEST FOR EXCEPTION ADVANCE (Attach Advance Agreement)
Meals                                                                           Request when submitting this form 3 weeks prior to travel.
Hotel Lodging                                                                             Max. Allowed (80%) $                                                  -
Mileage                                                                                  Amount Requested ---> $                                                -
Airfare                                                                       STATE LAW PROHIBITS CASH ADVANCES FOR TRAVEL
Rental Car and Gas                                                                          WITHIN THE STATE
Other Trans (taxi,shuttle,etc)                                                           IF REGISTRATIONS ARE TO BE PAID BY USM
Registration Fee                                                           Any registration paid by USM for an employee must be
Other Expenses                                                             OVER $750.00. Submit to the Travel Office on a Registration
(over $100 attach list)
                                                                           Check Request Form with a Permission to Travel attached at
    Total Estimated Expenses $                                      -      least 4 weeks prior to the due date to allow for processing of
MAXIMUM ALLOWED AMOUNT                   $                          -      check*.
                         SIGNATURES                                        4) *Sponsored Programs Adm                                                Date
                                                                             (if restricted funds are expended - Box 5157 )
    By signing I acknowledge that I have read and
       understand the University Travel Policy
1) Signature of Traveler                                           Date 5) USM Travel Coordinator                                                    Date


2) *Chair or Next Higher Expenditure Authority                    Date 6) **Vice President                                                          Date


     TYPE signature name here =>
3) **Dean's Signature                                             Date     7) **President/or Designee                                               Date


    TYPE signature name here =>
 *Required for Domestic Travel;                    **Required for Foreign, Hawaii, Canada, and Mexico Travel
   Where is the money coming from? Chartfield(s) required below
MAXIMUM ALLOWED FROM CHARTFIELD 1 $                             -          MAXIMUM ALLOWED FROM CHARTFIELD 2                  $                             -

                          /      /       /                                                                     /        /         /
CHARTFIELD - Fund/Dept-ID/Program/Proj-Grant                               CHARTFIELD - Fund/Dept-ID/Program/Proj-Grant
                                               For University Travel Coordinator Use only
    Travel Authorization Number                                            Exception Reason:


      Open Item Voucher Number

 Date Submitted for OI Processing

         File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                                    8/22/2011
         Tab: PTT                                                              4 of 15                                                                       5:32 PM
                                                                                                               Date    August 22, 2011                USM Empl ID


                     THE UNIVERSITY OF SOUTHERN MISSISSIPPI                                                   Name

                       TRAVEL ADVANCE AGREEMENT                                                             Phone #                                      Dept Box #
                                                                                                             E-Mail

                                                                                                          Dept Name

  The maximum amount that can be advanced is 80 percent of the estimated cost of the trip less any expenses prepaid or
                    charged to the university (registration fees, airline tickets, hotel deposit).

       The Advances are to be repaid by the employee with the submission of a Travel Voucher.
 Outstanding Travel Advances:
 • Travel Advances are due within 15 days after return from trip.
 • If the employee is past due a second time, the employee will be ineligible for future advances for a period of one year. Any travel during that year will be on a “reimbursement only”
 basis.
 • If an employee has had their eligibility for advances revoked and then reinstated, any further revocation will be permanent.
 • If it should become necessary to do a deduction from your payroll check, the employee will not qualify for future travel advances. The deduction instituted will be the amount of the
 outstanding Travel Advance, not to exceed one-half of the employee's net pay. This deduction will continue until the outstanding Travel Advance is settled by the Travel Office.
 • Outstanding Travel Advances not only include instances when an Employee Travel Voucher has not been submitted to the Travel Office but also when reimbursable expenses
 processed on an Employee Travel Voucher are less than the Travel Advance received.
 • Do Not Send CASH in Campus Mail! If cash is sent through campus mail and the funds are lost, the employee will remain
 responsible for the balance of the unspent advance funds.




Returned Check Policy
When an employee submits a check to cover an amount due from an advance and the check is returned to USM by the bank because of insufficient funds, the
employee will not qualify for future travel advances.


Amount Requested                                                                              $0
End Date of Trip
Travel Voucher Due Before                           Undetermined, Travel To avoid Payroll Deduction
                                                    Ending Date Missing
I have read the above policy regarding Travel Advances and by signing below I understand any part of the advance that I receive today that is still
outstanding 15 days from the end date of this trip will be payroll deducted, not to exceed one-half of my net pay, at the next available pay period. If
payroll deducted, I undertand that I will be ineligible for future advances.

Signature:______________________________________________________________________Date:_________________

Additional Signature (if required):______________________________________________________________________Date:_________________
                  IF REQUESTING AN ADVANCE, THIS FORM MUST BE ATTACHED TO THE PERMISSION TO TRAVEL                                                                          8/22/20115:32 PM
                                    INSTRUCTIONS FOR REGISTRATION CHECK REQUEST


TO INSURE THAT PAYMENT IS RECEIVED ON TIME, SUBMIT TO THE TRAVEL OFFICE 4 WEEKS BEFORE DUE DATE. This will allow time for a W9 to
be obtained and the vendor to be set up in the system as a vendor.


                             Name of Vendor -
 VENDOR
                             DO NOT ABBREVIATE THE NAME                   Employees are reimbursed on a Travel Voucher
 ADDRESS TO WHICH CHECK
 SHOULD BE SENT              Address that the check should be sent to

 **Telephone                 Telephone number of the vendor               Will expedite the process of getting a W9 - and getting a check processed.
 **Fax Number                Fax number of the vendor                     Will expedite the process of getting a W9 - and getting a check processed.
 Registration Due Date       What the due date is for the check to be received by the vendor - VERY IMPORTANT.

 Special Instructions:       Note any special instructions for check processing



   A COPY OF THE PERMISSION TO TRAVEL MUST BE ATTACHED FOR ALL INDIVIDUALS
     HINT - attach your completed Registration Check Request to your Permission to Travel when
                                    submitting it for approval.
                                            REGISTRATION CHECK REQUEST
                                       THE UNIVERSITY OF SOUTHERN MISSISSIPPI
                A COPY OF THE PERMISSION TO TRAVEL MUST BE ATTACHED FOR ALL INDIVIDUALS REQUESTING REGISTRATION PAYMENTS

   VENDOR ID                                                                                                         DATE           August 22, 2011




   VENDOR                                                                                                            DEPARTMENT
                                                                                                                     NAME

                   DO NOT ABBREVIATE THE NAME OF THE VENDOR
                                                                                                                     DEPT BOX

   ADDRESS TO WHICH CHECK                                                                                                              PERSON COMPLETING FORM
   SHOULD BE SENT

                                                                                                                     NAME

   TELEPHONE # OF VENDOR
                                                                                                                     E-MAIL

   FAX # OF VENDOR
                                                                                                                     PHONE #

   REGISTRATION DUE DATE                                                                                             EMPLOYEE
                                                                                                                      NAME(S)


        If the registration is due before    September 19, 2011      we cannot guarantee that the check will arrive in time. You need to allow 4 weeks
                 for the check to be processed. This will allow for required signatures, setting up the vendor and processing the check.

          If a W-9 is not attached the Telephone Number and Fax Number are required. Payment cannot be made until a W-9 has been received.

                                                                  DESCRIPTION                                                                                      AMOUNT
                                                                                                                                                      $                     -




                  ATTACH: PTT and Registration form for all individuals
                                                                                                                                    TOTAL             $                     -

Special Instructions:




I do solemnly affirm that the amounts scheduled above are just and true in all respects and were expended for The University of Southern Mississippi's purposes.

Requested By                                                                                                                                  Date

Approved By                                                                                                                                   Date

Sponsored Prog Adm                                                                                                                            Date
(If required - send to 5157)

                                                                                                                                    PROJECT/GRAN
                                                                           FUND                   DEPTID             PROGRAM
            ACCOUNTING USE ONLY                   ACCOUNT                                                                                  T                       AMOUNT
                                                                          (5 digets)              (6 digets)          (5 digets)
                                                                                                                                       (7 digets)

VOUCHER NUMBER
                                                                                                                                                      $                     -
                                                                                                                                                      $                     -
VOUCHER DATE
                                                                                                                                                      $                     -
                                                                                                                                                      $                     -
PROCESSED BY:
                                                                                                                                                      $                     -
                                                                                                                                                      $                     -
                                                                                                                                         TOTALS BALANCE READY TO PROCESS


                     A COPY OF THE PERMISSION TO TRAVEL MUST BE ATTACHED FOR ALL INDIVIDUALS
                                       REQUESTING REGISTRATION PAYMENTS
     8/22/2011
     Rev 10/2008
                                                                      Instructions for Travel Voucher

                                                  Fill in ALL requested information about traveler on the Start Here Tab.

            TO EXPEDITE THE REIMBURSEMENT, BE SURE TO COMPLETE ALL THE REQUESTED INFORMATION AND TO ATTACH ALL REQUIRED RECEIPTS

                                BE SURE TO ATTACH A COPY OF YOUR PERMISSION TO TRAVEL TO YOUR TRAVEL VOUCHER
                  Expense                  Reimbursement Allowed                    Documentation Required
    Meals                                         Actual charges not to exceed     No receipts required.                                                          State
                                                  the maximum meal allowance       does not allow reimbursement of meals for a day trip.
                                                  for the area traveled in - See   Be sure to reference if lodging was paid for by someone else otherwise we can not
                                                  Website for per-diem allowed.    reimburse for meals.

    Lodging                                       Actual Charges based on a        An original itemized receipt is required. IF ATTENDING A CONFERENCE a copy of the
                                                  single rate                      conference literature showing the conference hotel and rate or a copy of the registration
                                                                                   form which includes the housing reservation MUST BE ATTACHED to the Travel Voucher
                                                                                   in order to be reimbursed.
    Personal Vehicle                              See Website for mileage          NOTE: One line must reference the mileage from city to city. IF you have around town
                                                  reimbursement rate               driving, you must enter another line with that information.
    Airline Travel                                Actual Charges                   Airline E-Ticket reflecting payment, Passenger Receipt reflecting payment required
    Rental Car/Bus/Train                          Actual Charges                   Original receipt.
 OTHER EXPENSES - Pick the ones applicable to your trip from the drop down box
    Registration Fees                             Actual Charges                   Original receipt, copy of personal check or a copy of credit card statement showing payment.
                                                                                   Original receipt.
    Rental Car                                    Actual Charges                   Check the USM Travel Website for the most current State Contract on which Rental Car
                                                                                   Agency to use.
    Rental Car Fuel                                                                Original receipts for fuel required
    Group Banquet Fee                             Actual Charges                   Original receipt
                                                                                   Original receipts if charges are in excess of $10.00. The University allows $10.00 for day of
    Taxi/Shuttle/Limousine - to airport           Actual Charges                   departure and $10.00 for day of return. The State does not allow reimbursement for taxi service to
                                                                                   and from a restaurants. If more than 2 taxi receipts, an explanation is required.
                                                                                   Original receipts if charges are in excess of $10.00. The University allows $10.00 for day of
    Taxi/Shuttle/Limousine - from airport         Actual Charges                   departure and $10.00 for day of return. The State does not allow reimbursement for taxi service to
                                                                                   and from a restaurants. If more than 2 taxi receipts, an explanation is required.
                                                                                   Original receipts if charges are in excess of $10.00. The University allows $10.00 for day of
    Taxi/Shuttle/Limousine - other                Actual Charges                   departure and $10.00 for day of return. The State does not allow reimbursement for taxi service to
                                                                                   and from a restaurants. If more than 2 taxi receipts, an explanation is required.
    Telephone                                     USM BUSINESS CHARGES ONLY        State will not reimburse for personal calls made during travel
    Motel Room Internet Charges                   Actual Charges                   Original receipt
                                                                                   Original receipts if charges are in excess of $10.00. The University allows $10.00 for day of
    Tips (baggage handling - $1 per bag)          Actual Charges
                                                                                   departure and $10.00 for day of return.
    Parking                                       Actual Charges                   Original receipts if charges are in excess of $10.00.
    Tolls                                         Actual Charges                   Original receipts if charges are in excess of $10.00.
    Other Expenses                                                                 Not referenced in drop down box - lines available to type in other expenses

                                             SOME EXPENSES NOT paid by travel - Dues, abstracts, supplies, printing, personal calls.
                                                 Contact the Travel Office if you have a question on what to send for reimbursement.
File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                                                                 8/22/2011
Tab: TV Instr                                                                           8 of 15                                                                                  5:32 PM
                                                                      Instructions for Travel Voucher
    Total Expense                                Total Requested for reimbursements
    Less Advance                                 Less any advances or reimbursements already made
    Total Reimbursed                             Total of reimbursement check
    Max Reimbursed                               If the department sets a specific reimbursement amount, the figure should go here
    Employee Signature                           Employee signature
    Chair or Next Higher Expenditure
                                                 Signature required
    Authority
    Print Signature                              Print signature of chair or next higher expenditure authority REQUIRED
    Sponsored Program Adm                        If restricted account, must be approved by Sponsored Program Adm
    Print Signature                              Print signature of contracts & Grants
 ADDITIONAL INFORMATION
    Additional Comments to explain
                                                 Add a memo
    travel expense
    INTERNATIONAL TRAVEL                         MUST ATTACH DOCUMENTATION OF EXCHANGE RATE USED. ALL RECEIPTS MUST BE CONVERTED TO US CURRENCY




File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                            8/22/2011
Tab: TV Instr                                                                          9 of 15                                              5:32 PM
   THE UNIVERSITY OF SOUTHERN MISSISSIPPI - EMPLOYEE TRAVEL VOUCHER
                                                                Faculty, Staff, PI,
Date      August 22, 2011 Name Go to Start Here Tab to complete Student
Phone #                                                        E-Mail
USM Empl #                                                     Dept Name
SS#                                                            Permission to Travel Filed (if yes, attach copy)                                      Yes (or) No
Dept Box #                                                     Submitter
Location                                                                                                                           Accompanied By:
Purpose of trip:         Select a purpose from drop down box
Title of Meeting:
                       PERSONAL MEALS AND LODGING (LODGING REQUIRED FOR MEAL REIMBURSEMENT)
     *"If you did         not pay for lodging reference who did or whom you stayed with " DO NOT leave Lodging blank.
   Date
                                                                                                                                                                  Business or
   Breakfast              $        -
                                                                                                                                                                  Group meals
   Lunch                  $        -
                                                                                                                                                                   use BREF
   Dinner                 $        -
   Total Meals            $        -      $          -      $      -    $                -      $         -     $           -       $         -      $     $
                                                                                                                                                           -                    -
   Lodging Cost*          $        -                                                                                                                       $                    -
                                Note: for additional days, use tab TV pg2                                                            Total Meals & Lodging $                    -
                                                                          TRAVEL BY PERSONAL VEHICLE
               Did you use a University vehicle? Yes (or) No Be sure to confirm mileage with Rand McNally before sending.
       Date                      From - City, State                     To - City, State             Miles        Rate    TOTAL
                                                                                                              N/A          $                                                    -
                                                                                                              N/A          $                                                    -
                                                                                                              N/A          $                                                    -
Note: for more mileage, use either tab Multi Trip Mileage (or) TV pg2                    Total Travel By Personal Vehicle $                                                     -
                                                           TRAVEL BY PUBLIC CARRIER (Mode = Airfare, Bus, Train, etc)
         Date                                             From                                                         To                                Mode    Ticket Amt



Note: for additional Public Carriers, use tab TV pg2                                                                    Total Travel By Public Carrier $                        -
                                                         OTHER EXPENSES     (For additional other expenses, use tab TV pg2)
                              Item                                 Date                             Place Where Expenses Were Incurred                                 Amount
   Select an expense from drop down box                                                                                                                        $                -
   Select an expense from drop down box                                                                                                                        $                -
   Select an expense from drop down box                                                                                                                        $                -
   Select an expense from drop down box                                                                                                                        $                -
   Select an expense from drop down box                                                                                                                        $                -
                                                                                                                                                               $                -
  ADVANCE RECEIVED? Yes (or) No                                                                                                           Total Other Expenses $                -
              By signing, I certify that the above amounts claimed for travel expenses are true and accurate.                      Total for this page           $              -
                     Employee Signature                                   Chair or Next Higher Expenditure Authority               Total for TV pg2             $               -
                Print Signature Name below                                      Print Signature Name below                         Total for Multi Trip Mileage $               -
                                                                                                                                   Total for BusRelated Exp     $               -
                                                                                                                                   TOTAL ALL EXPENSES            $              -
                      Sign & Date above                                               Sign & Date above                                           LESS ADVANCE $                -
          Sponsored Prog Adm               Sign & Date
               (If restricted - send to Box 5157)
                                                                                                                                   TOTAL REIMBURSED              $              -


 CHARTFIELD INFO
                                                                                                                                          MAX REIMBURSED $                      -

                                                                                                                                                   AMT DUE USM     $                -
 CHARTFIELD INFO
      ACCOUNTING USE ONLY                          Fund           Dept ID         Program        Proj/Grant                     Account                         Expense
Voucher No.

Journal Voucher #




                                ALLOW TWO TO THREE WEEKS FOR PROCESSING BEFORE CONTACTING THE TRAVEL OFFICE                                                            8/22/2011
                                                                                                                                                                         5:32 PM
          THE UNIVERSITY OF SOUTHERN MISSISSIPPI - EMPLOYEE TRAVEL
                                       Page 2
                                                                      Faculty, Staff, PI,
Date            August 22, 2011 Name Go to Start Here Tab to complete Student

Phone #                                             E-Mail
USM Empl #                                          Dept Name
                                                    Permission to Travel Filed (if yes, attach copy)                            Yes (or) No
Dept Box #                                          Submitter
                                                                 MEALS AND LODGING
  Date
  Breakfast
  Lunch
  Dinner
  Total Meals          $        -     $       -      $       -      $     -     $        -        $        -       $       -    $        -    $         -
  Lodging                                                                                                                                     $         -
  TOTAL                                                                                                                                       $         -
                                                          TRAVEL BY PERSONAL VEHICLE
            Did you use a University vehicle? Yes (or) No
       Date                   From (City, State)                               To (City, State)                        Miles          Rate      TOTAL
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
                                                                                                                                N/A              $      -
             Note: for additional mileage, use tab Multi Trip Mileage                                          Total Travel By Personal Vehicle $       -
                                            TRAVEL BY PUBLIC CARRIER (Mode = Airfare, Bus, Train, etc)
       Date                                       From                                                To                            Mode       Ticket Amt
                                                                                                                                               $       -
                                                                                                                                               $       -
                                                                                                                                               $       -
                                                                                                                                               $       -
                                                                                                                Total Travel By Public Carrier $       -
                                                                   OTHER EXPENSES
                       Item                              Date                       Place Where Expenses Were Incurred                            Amount
Select an expense from drop down box                                                                                                         $          -
Select an expense from drop down box                                                                                                         $          -
Select an expense from drop down box                                                                                                         $          -
Select an expense from drop down box                                                                                                         $          -
Select an expense from drop down box                                                                                                         $          -
Select an expense from drop down box                                                                                                         $          -
Select an expense from drop down box                                                                                                         $          -
                                                                                                                                             $          -
                                                                                                                                             $          -
                                                                                                                                             $          -
                                                                                                                                             $          -
                                                                                                                        Total Other Expenses $          -

                                                                                         TOTAL EXPENSES FOR THIS PAGE $                                 -


  File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                              8/22/2011
  Tab: TV pg2                                                                                                                                   5:32 PM
                                                          Instructions for Multiple Trip Mileage Report
                                                  Fill in ALL requested information about traveler.
                                                  Be sure to reference if the traveler is faculty/staff or a student!!

                                                            Item                  Description / Instruction
                                                  Date                      Date of trip
                                                  From                      City, State - only
                                                  To                        City, State - only
                                                  Mileage                   See Website for mileage information
                                                  Amount                    Form will calculate amount

                                                 NOTE: One line must reference the mileage from city to city.
                                                 If you have around town driving, you must enter another line
                                                                    with that information.
                                                                              Example
                                      Date             From                             To                  Miles
                                    4/15/2005 Hattiesburg                 Jackson                            92
                                    4/15/2005 Additional driving in                                          10
                                              Jackson


                                                 Use: (RT) Roundtrip
                                                      (OW) One Way




File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                           8/22/2011
Tab: MTM Instr                                                           12 of 15                                          5:32 PM
                                                                                            USM Empl
                                                            Date      August 22, 2011
                                                                                                  ID
                                                       Traveler's
                                                                      Go to Start Here Tab to Complete
                         THE UNIVERSITY OF                 Name
                      SOUTHERN MISSISSIPPI               Phone #                            Dept Box #
                       MULTIPLE TRIP MILEAGE
                                                          E-Mail
                              REPORT
                                                      Dept Name
                                                       Submitter
                                                        UNIVERSITY CLASSIFICATION                Faculty, Staff, PI, Student

                                   ATTACH TO A TRAVEL VOUCHER
                                                 TRAVEL BY PERSONAL VEHICLE
            Did you use a University vehicle? Yes (or) No USE: (RT) Roundtrip (OW) One Way
       Date                  From - City, State                     To - City, State        Miles          Rate     TOTAL
EXAMPLE - AROUND TOWN MILES ON SECOND LINE
7/1/11               Hattiesburg, MS                       Jackson, MS (RT              180               0.555      $         99.90
7/1/11               Around Town                                                        10                0.555      $          5.55
                                                                                                           N/A       $           -
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                                                                                                   N/A               $           -
                                                                        TOTAL TRAVEL BY PERSONAL VEHICLE             $           -

By signing, I confirm that the above amounts claimed for travel expenses are true and accurate.
                                                              See instructions on how to complete
         Employee Signature/Date
  File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                      8/22/2011
  Tab: Multi Trip Mileage                                  13 of 15                                                     5:32 PM
                                                              Instructions for completion of the Business Related Expense Form

                                                                                        "Attach to aTravel Voucher and
                                                                                      Send to Accounts Payable - Box 5104

                                                    To expedite reimbursements for entertainment be sure to review the Entertainment Policy for
                                                            USM before incurring the expense. The Entertainment Policy is located at -
                                                                        http://www.usm.edu/procurement/apentertain.html

                                                                         Item                                               Description / Instruction
                                                 Date                                                 Date form completed
                                                 Phone #                                              Phone number to call for questions
                                                 Name                                                 Name of employee to be reimbursed
                                                 E-Mail                                               E-mail of employee being reimbursed
                                                 Dept Name                                            Department Name
                                                 USM Empl ID                                          Empl ID of employee being reimbursed
                                                 Dept Box #                                           Department Box Number
                                                 The attached receipts had no alcoholic beverages
                                                 purchased on them________ (Initials of person        MUST BE INITIALED
                                                 requesting reimbursement-REQUIRED)


                                                 Date, Time and Place of Entertainment                Date the expense was incurred.
                                                                                                      City and State where meal took place

                                                 Statement of purpose for the expense as well as
                                                 the benefit to the University (General phrases
                                                 such as Entertainment Expenses" and "Business
                                                                                                  Explain the purpose of the activity - attach additional page if necessary
                                                 Lunch" are not adequate explanations and will be
                                                 returned, thereby delaying reimbursement)


                                                 Names of Individuals involved                        Name of all individuals that expense was for
                                                 ENTERTAINMENT OUTSIDE HATTIESBURG, MS                Attach to a Travel Voucher and turn into Travel
                                                 ENTERTAINMENT IN HATTIESBURG, MS                     Attach to a Remittance Voucher and turn into Accounts Payable



                                                  The State of Mississippi does not allow us to reimburse for alcoholic beverages purchased. You
                                                   need to initial the Business Related Expense Form acknowledging that no alcoholic beverages
                                                                                          were purchased.




File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                                                                8/22/2011
Tab: BREF Instr                                                                                       14 of 15                                                                 5:32 PM
                                                                                                         Date    August 22, 2011             USM Empl ID


                            THE UNIVERSITY OF SOUTHERN MISSISSIPPI                                      Name    Go to Start Here Tab to Complete
                              BUSINESS RELATED EXPENSE FORM                                           Phone #                                Dept Box #
                                                                                                       E-Mail

                                                                                                   Dept Name

This form must be completed when business entertainment expense has been incurred for the University.
Attach all original itemized receipts to this form and attach to a Travel Voucher or Employee Reimbursement Voucher
The attached receipts had no alcoholic beverages purchased on them. _________ (Initials of person requesting reimbursement-
REQUIRED)

1. Date, Time and Place of Entertainment




2. Statement of purpose for the expense as well as the benefit to the University (General phrases such as Entertainment Expenses" and "Business Lunch" are not adequate
explanations and will be returned, thereby delaying reimbursement)




3. A list of all persons in attendance, including their relationship to the program to be benefited as well as any other relevant details.




Whenever feasible, USM employees traveling together should pay for their own meals. This will cut down on the possibility of
duplicate charges to the budget used for reimbursement. Signature authorities should verify that full per-diem is not being paid to
one of the guests referenced above on their Travel Voucher.

                                                                                                                                              TOTAL $                    -



                                    MUST BE ATTACHED TO THE EMPLOYEE REIMBURSEMENT VOUCHER OR
                                      IF THERE IS TRAVEL INVOLVED ATTACH TO THE TRAVEL VOUCHER
                                                                                                                                                             8/22/2011
                                                                                                                                                               5:32 PM
           File: 1ce1f977-bc2e-4797-bbfb-26bf3e5be1fc.xls                                                                                                  REV 10/2008
           Tab: BREF

				
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