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      How to Apply for a Small Grant
      For schools looking to fund Committee for Children programs, a small grant may be all
      that’s necessary. When you’re just trying to acquire a few kits and some training—requiring
      funding along the lines of $2,000 or less—reaching out to community organizations can be
      your best option. So how are you going to maximize your chances of actually getting these
      funds? That’s where your handy funding proposal packet (a.k.a. “How to Apply for a Small
      Grant”) comes into play. In this packet, you will find everything you need to get started.

      Applying for a grant can seem intimidating, especially if you’ve never done it before. But as
      long as you follow some basic guidelines (which we’re going to provide), you can make a
      simple request for financial support—even if you’ve never made a pitch for money before—
      and quite often, your request will be granted.

      In this packet, we have provided a set of sample templates using the fictitious “Sunset
      Elementary School” and “Center City Kiwanis Club.” You, the applicant, have a choice.
      You may take these templates and simply replace and fill in the information appropriate to
      your school, or you can use the samples as a jumping-off point for your own creative ideas.
      Either way, we hope it will be helpful to have the kinds of information funders like to see in
      a request for funding.

      Ready to start securing funding for your programs? Here goes.

      The sample proposal letter to the potential funder (appendix A) is the heart and soul of a
      small-grant proposal. You, the grantee, need to ask for a specific dollar amount, explain
      what it’s for, communicate the benefits of the program you’re hoping to fund, illustrate
      how the granting organization can observe the benefits of the program, and describe how
      your school will recognize the grantor. Specific, evocative details about program benefits
      are helpful, as are quotations (from your own teachers or others) and citations of studies
      proving the effectiveness of the program. Include a simple budget with this letter. Important
      note: Re-read, re-read, and re-read to make sure you’ve included all your own information
      (and deleted all the sample details that are not appropriate).

      The sample budget (appendix B) provides the grantor with a simple funding proposal. How
      much does each item or service cost, including curricula, training, videos, shipping, travel,
      etc.? Don’t forget hidden costs, such as release time for teachers. Present the budget in a
      simple, easy-to-read format.




Committee for Children                  How to Apply for a Small Grant                Introduction     1
      Got your funding? Congratulations! Now it’s time for the sample thank-you letter to the
      funder (appendix C). Remembering your manners always pays off. Thank your benefactor
      for the generous gift. Describe how the money was used and how successful the program has
      already been. Inform them that you have a press release for their use. Remind the funding
      organization that it wouldn’t have been possible without their support, and tell them about
      something special the students would like to do to show their appreciation.

      The sample thank-you photo (appendix D) is that special something you told the grantor
      about in your thank-you letter. They will love having a photo of students actively
      participating in a lesson. Snap a shot of your students in a lively session, then frame it, ready
      for presentation.

      You’ll need the sample photo release form (appendix E) in order to obtain permission from
      students’ parents or guardians to take pictures of the children for the thank-you photo.
      Make sure the photo release form is approved by your school administrators.

      The sample school-community certificate of appreciation (appendix F) is another terrific way
      to express your appreciation to your granting organization. This certificate can be presented
      in a ceremony along with the thank-you photo. The grantor will undoubtedly be pleased to
      be honored, and will enjoy hearing how the gift is benefiting children.

      We have provided sample press releases, including a grant-recipient announcement
      (appendix G) and a funder announcement (appendix H). These press releases can be used
      in local newspapers and/or the school and funding organization’s newsletters to inform
      the community about the great teamwork efforts of your school and its benefactor. Offer
      the grantor a copy of the funder announcement as part of your thank-you letter. They will
      appreciate being able to drop it right into their publicity materials without having to go the
      extra step of researching and writing the press release themselves.

      And there you have it. A do-it-yourself small-grant request kit, all ready for your
      customization. Be creative, or just stick to the basics. Either way, you now have the
      materials to get your hands on small but mighty funds for your Committee for Children
      programs. So what are you waiting for? There’s a lot of money out there just waiting for
      your school!




Committee for Children                  How to Apply for a Small Grant                  Introduction      2
      Appendix A: Sample Proposal Letter to the Potential Funder


      Date


      Mr. John Q. Smith
      President
      Center City Kiwanis Club
      Center City, State 12345

      Dear Mr. Smith,

      Sunset Elementary School requests a $1,200.00 grant from Center City Kiwanis Club to
      help fund the successful implementation of Second Step: A Violence Prevention Curriculum.
      The award-winning Second Step program teaches social and emotional skills and includes
      research-based, teacher-friendly curricula; training for educators; and parent-education
      components.

      Our school has been using the Second Step program successfully in our first-, second-, and
      third-grade classrooms for two years, and we are enthusiastic about the results. Playground
      aggression has decreased markedly since we began using the program, and teachers report
      that class time is much more productive, with less time spent addressing discipline problems.
      Here’s what our principal had to say about the program:

             “The Second Step program has been a big part of our success at Sunset Elementary—
             school detentions are down, and test scores are up.”
             Jane Doe, Principal, Sunset Elementary

      To achieve the greatest benefits, it’s important to implement the Second Step program
      schoolwide. We’d like to teach our kindergartners the social skills they need to pay
      attention, follow directions, and focus on their work. We have two kindergarten classrooms
      with two teachers and one assistant. The most effective implementation of the Second Step
      program is to have a kit in each classroom and to train each teacher and assistant in the
      program. Fortunately, kits are reusable year to year.

      There are several ways you can get a firsthand look at the Second Step program in action.
      We would be delighted to demonstrate a Second Step lesson at a Kiwanis meeting, or you
      could attend a family night presentation to watch the Family Overview Video. And you are
      always welcome to visit a class during a Second Step lesson.

      To recognize the Kiwanis for bestowing this grant, we’ll present you with a photograph of
      our students using the Second Step program. Students like to show their appreciation by
      writing letters, appearing at a club meeting, or volunteering their time and demonstrating


Committee for Children                 How to Apply for a Small Grant                Appendix A       1
      their skills. We would also invite your club to our School-Community Partnership Awards
      Program in the spring.

      By providing this grant, the Center City Kiwanis Club will be funding a proven-effective
      approach to instilling social and emotional skills crucial to success in any young person’s
      life. The children of Sunset Elementary will learn empathy, impulse control, problem solving,
      and anger management while preventing violence, bullying, and substance abuse.

      I have enclosed a budget outlining the way your gift would be spent. Please do not hesitate
      to contact me if you have questions. Thank you so much for considering our request.

      Sincerely,




Committee for Children                 How to Apply for a Small Grant                Appendix A       2
      Appendix B: Sample Budget


      Item                                  Price/Item    Quantity      Other Charges           Total

      Second Step Pre/K Kit                 $                         shipping $            $

      Second Step One-Day Staff Training    $                                               $

                                                                              Grand Total   $




       Second Step Pre/K Kit includes:
       •	 25	durable	11"	x	17"	photo-lesson	cards
       •	 3	unit	cards	for	teachers
       •	 Teacher’s	Guide
       •	 Administrator’s	Guide
       •	 3	colorful	classroom	posters
       •	 2	high-quality	puppets—Impulsive	Puppy	and	Slow-Down	Snail
       •	 Plush	Be-Calm	Bunny
       •	 Set	of	80	Hearts
       •	 Original	Sing-Along	Songs	CD	(produced	exclusively	for	Committee	
          for Children by Tickle Tune Typhoon)
       •	 Second Step Family Overview Video




Committee for Children                 How to Apply for a Small Grant                       Appendix B
      Appendix C: Sample Thank-You Letter to the Funder


      Date


      Mr. John Q. Smith
      President
      Center City Kiwanis Club
      Center City, State 12345

      Dear Mr. Smith and Kiwanis Club members,

      Sunset Elementary School is pleased to report on the successful implementation of the
      Second Step curriculum sponsored by the Kiwanis Club. You have made violence prevention
      and social-skills development available to 60 kindergarten students in our community.
      Thank you.

      Thanks to your grant, we have been able to acquire two new Second Step Pre/K kits and
      facilitate the training of two teachers and one assistant. We are already noticing a difference
      in classroom and playground atmosphere, and teachers report a more focused learning
      environment.

      Our students would like to thank you personally in a small ceremony, presenting you with
      a School-Community Partnership Award and a photo of a lesson in progress. We will be in
      touch to confirm a date at your convenience.

      We have prepared and enclosed a press release for your use in any publicity materials you
      would like to give to your members and the community. Feel free to use this information as
      you wish.

      We hope your members will enjoy experiencing the great enthusiasm our students are feeling
      about the Second Step program. Thank you again for your gift!

      Sincerely,



      Jane Doe
      Principal, Sunset Elementary School




Committee for Children                  How to Apply for a Small Grant                      Appendix C
      Appendix D: Sample Photo




Committee for Children     How to Apply for a Small Grant   Appendix D
      Appendix E: Sample Photo Release Form


      Dear Parent/Guardian:

      On occasion, representatives from the media or Sunset Elementary School wish to
      photograph, videotape, and/or interview students in connection with school programs or
      events. Educating the public is one of our objectives. The entire community benefits from
      knowing about the needs and abilities of our students and about the programs we offer to
      children and families.

      In order to release student photos, video footage, comments, and/or posts on the school Web
      site, we need written permission. To give your consent, please complete the form below.

      I,                     , parent/guardian of                      , give permission for my
      child to be photographed, videotaped, and/or interviewed by representatives from the
      media or Sunset Elementary School for the purpose of publicizing educational programs.
      I authorize the use and reproduction by Sunset Elementary School or anyone authorized
      by the school of any and all photographs and/or videotapes taken of my child, without
      compensation to me/my child. All of these photographs/video recordings shall be the
      property, solely and completely, of Sunset Elementary School. I waive any right to inspect or
      approve the finished photographs/videotapes, and the soundtrack, script, or printed matter
      that may be used in conjunction with them.

      Signature of parent or guardian:

      Date:

      Address:

      OR I,                      , parent/guardian of                    , DO NOT
      give permission for my child to be photographed, videotaped, and/or interviewed by
      representatives from the media or Sunset Elementary School for the purpose of publicizing
      educational programs.

      NOTE: If you choose the option to decline, please attach a copy of your child’s school I.D.
      photo.

      Thank you,



      Sunset Elementary School
      123 Main Street
      Center City, State 12345


Committee for Children                   How to Apply for a Small Grant                   Appendix E
                                                                                                                                   Appendix F
                                                                         School-Community Partnership Award
Appendix F: Sample School-Community Certificate of Appreciation




                                                                                              to




                                                                                                                                   How to Apply for a Small Grant
                                                                       Center City Kiwanis Club
                                                                              In appreciation for their support of
                                                                         Second Step: A Violence Prevention Curriculum




                                                                                                                                   Committee for Children
                                                                  September 13, 2006                    Sunset Elementary School
      Appendix G: Sample Press Release—Grant Recipient Announcement


      Kiwanis Gift Benefits Sunset Students
      CENTER CITY, ST—October 16, 2006—The Center City chapter of the Kiwanis Club has
      made a powerful investment in both local education and the safety of our children with a
      generous gift to Sunset Elementary School.

      Funds donated by Kiwanis have purchased the Second Step curriculum, an internationally
      used program that teaches social and emotional skills to prevent violence and bullying. In
      addition, teachers and their aides have received program-facilitation training. The Second
      Step program teaches children skills in empathy, problem solving, impulse control, and
      anger management. These lessons not only improve social skills in the classroom, they offer
      guidelines for effective, respectful behavior throughout a lifetime.

      Children at Sunset Elementary will be joining classrooms around the world in learning how
      to	interact	more	effectively.	Used	by	7	million	children	and	25,000	schools	in	21	countries,	
      the research-based Second Step program was created by educators with significant classroom
      experience. Among other awards, the Second Step curriculum was named as an Exemplary
      Program by the United States Department of Education. Teachers at Sunset expect to see
      less disruption, improved interactions, and fewer discipline referrals—just as countless other
      schools have reported over the years. For more information about the program, please visit
      www.cfchildren.org.

      According to Jane Doe, principal of Sunset, “Today’s educators face challenges unknown
      in the past. Conflict-free classrooms may be unrealistic. But we do know that students
      with effective social skills have an edge in academic work. We are extremely grateful to the
      Kiwanis for helping us create safer classrooms through the Second Step program.”

      For information about Sunset Elementary, call 555-1234. To learn more about the important
      work of the Center City Kiwanis Club, contact John Q. Smith at 555-4321.


                                              #     #     #




Committee for Children                 How to Apply for a Small Grant                     Appendix G
      Appendix H: Sample Press Release—Funder Announcement


      Kiwanis Gift Benefits Sunset Students
      CENTER CITY, ST—October 16, 2006—Thanks to a grant from the Center City Kiwanis
      Club,	Sunset	Elementary,	a	375-student	school,	will	begin	using	an	award-winning,	research-
      based violence prevention curriculum this year in its kindergarten classrooms.

      “All children deserve safe classrooms. We at the Kiwanis Club believe this curriculum
      supports not only that effort, but our club’s core mission of community service. There is
      no better example of that mission than an investment in our youth,” said John Q. Smith,
      chapter president.

      Funds donated by Kiwanis have purchased the Second Step curriculum, an internationally
      used program that teaches social and emotional skills to prevent violence and bullying. In
      addition, teachers and their aides have received program-facilitation training. The Second
      Step program teaches children skills in empathy, problem solving, impulse control, and
      anger management. These lessons not only improve social skills in the classroom, they offer
      guidelines for effective, respectful behavior throughout a lifetime.

      Children at Sunset Elementary will be joining classrooms around the world in learning how
      to	interact	more	effectively.	Used	by	7	million	children	and	25,000	schools	in	21	countries,	
      the research-based Second Step program was created by educators with significant classroom
      experience. Among other awards, the Second Step curriculum was named as an Exemplary
      Program by the United States Department of Education. Teachers at Sunset expect to see
      less disruption, improved interactions, and fewer discipline referrals—just as countless other
      schools have reported over the years. For more information about the program, please visit
      www.cfchildren.org.

      According to Jane Doe, principal of Sunset, “Today’s educators face challenges unknown
      in the past. Conflict-free classrooms may be unrealistic. But we do know that students
      with effective social skills have an edge in academic work. We are extremely grateful to the
      Kiwanis for helping us create safer classrooms through the Second Step program.”

      For information about Sunset Elementary, call 555-1234. To learn more about the important
      work of the Center City Kiwanis Club, contact John Q. Smith at 555-4321.


                                              #     #     #




Committee for Children                 How to Apply for a Small Grant                     Appendix H

				
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