The following is an example of a partially completed risk assessment for a Learning Space Design project.
The first group of risks are the kind of things you would consider during an Options Appraisal before settling on the overall approach.
The remainder are more operational issues once building is underway. As with any major project you will need to review the Risk Log regularly and certainly
at all major milestones.
Most of the risks could occur in any major new build. We have listed quite generic risks and you will need to more specific about actual cause and effect. We
have not completed the ‘Likelihood’ and ‘Impact’ columns as these variables depend on your unique situation. There will of course be many more risks to add
but this may give you a useful starting point.
Risk Likeli- Impact Risk Management Approach/Mitigating Actions Early Warning Signs
Example risks at design stage
Fluctuation in property values means Study past trends Businesses moving away.
property being sold off is worth less than Lots of land/property for
Regeneration of an area means land you Consultation with local authority RDAs etc Announcement of
intend to purchase is more expensive than regeneration schemes.
anticipated Purchase of nearby land
Archaeological remains on site delay Consultation with County Archaeology Service and English Proximity to known sites
building work or affect planning consent Heritage. Commission a survey before plans are finalised in Sites & Monuments
Environmental factors delay building work Consultation with Local Authority and English Nature. Proximity to known SSIs
or affect planning consent Commission an environmental audit before plans are
Rights of Light Issues affect planning Seek specialist advice Proximity to other
Pollution on site requires costly clean up Consultation with Local Authority. Commission a survey Records of former
before plans are finalised industrial activity
Example risks at build stage
Curriculum needs change during lengthy Review the business case at every milestone. Design for Change in pattern of
delays at planning or building stage maximum flexibility enrolments locally or
Technology changes during lengthy delays Review the business case at every milestone. Design for Look for these via key
at planning or building stage maximum flexibility. Monitor hype cycles and updates from technology events or
JISC. Leave purchase of end user equipment as late as publications
User requirements change during build Involve users at planning stage. Ensure you have visual Users don’t understand
leading to time delays and/or increased representations etc they can understand. Use Space Data plans. Space Data
costs Sheets to confirm requirements. Have strict change control Sheets not fully
procedures in place after sign off. completed.
Building on an occupied site leads to This would be the subject of a detailed health and safety Options Appraisal shows
increased health and safety risks assessment and management plan. this to be a likely choice
Example risks post occupation
Insufficient storage space in new build Estimate storage requirements accurately in your Space Areas in old building are
Data Sheets. Challenge requirements at the design stage untidy due to lack of
and look at ways of making business processes less paper space. Requirements in
intensive. Space Data Sheets.
New technology is not robust Pilot key technology early and identify alternative technology Experience of others.
as a back up where appropriate. Use the JISC infoNet Issues in pilot tests.
System Implementation infoKit. Seek views of other
organisations who have implemented the technology.
Staff do not use new technology effectively Pilot some new technology before the move. Build staff Poor attendance at
development into the plan. Train at the right time not too training. Usage statistics.
early. Offer incentives for examples of good practice.
Learners do not use new technology Plan their induction. Ensure they understand expectations. Usage statistics. Quality
effectively Good design of learning activities. of student work
Staff unhappy with changes to business You are likely to face much more specific risks in certain Staff turnover. Student
processes (resulting in them going back to areas however general approaches include: involve staff in complaints. Processing
old ways/high turnover/processes not process design; liaise with places where the new process is delays.
working effectively) working; identify how and when the changes will be
evaluated. Use the JISC infoNet infoKits on Process
Review and Change Management.
Some spaces prove unfit for purpose Involve users at planning stage. Ensure you have visual Space usage more or less
representations etc they can understand. Use Space Data than expected.
Sheets to confirm requirements. Think about cleaning and Complaints. Queues.
maintenance requirements. Keep an eye out for potential
changes to curriculum needs. Set up appropriate evaluation
mechanisms and respond to feedback.
Green Travel Policy not working due to Liaise with local public transport companies and local Volume of cars belonging
lack of alternatives to car travel authority in order to encourage appropriate provision at to staff and students
planning stage. parked in surrounding
Introduce car pool system (and give priority to these in car streets.
park as an incentive to users). Complaints from local
timetables not reflecting
the needs of the
Green waste policy does not work due to Effective communication with both staff and students. Use Green waste being put in
lack of participation by students and staff rewards if appropriate. Use student and staff unions to standard bins.
promote the policy.
Green waste policy does not work due to Identify standby facilities in case required. Ensure that Recyclable materials
ineffective removal of recyclable materials service expectations are agreed and understood by you and being left behind.