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Source Code Scanning Agreement - DOC

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					Banking Institution:


Address:
City:                                                 State:     NJ                             Zip Code:                      -
Contact:
Title:                                                                  e-mail:
Phone:                                                                  Fax:
“Seed” Agency:
Agency Representative:
Title:                                                                  e-mail:
Phone:                                                                  Fax:
Address:
City:                                                 State:     NJ                             Zip Code:                      -

SYSTEM CONFIIGURATIION & DOCUMENTATIION (N.J.A.C. 15:3-5.5(e)4 & 8):
SYSTEM CONFIGURATION & DOCUMENTATION
 YSTEM ONF GURAT ON       OCUMENTAT ON

Image Processing System Policies & Procedures Manual:                              Yes       No

System Architecture:             Open w/customization at Application Program Interface (API) level
                                 Closed/Proprietary (If closed, agency MUST have an agreement to escrow source code)

Hardware (include manufacturer and model #)

     Scanning:
        Server or Mainframe:
        Desktop PC’s:
        LAN:
        SAN:
        NAS:
        Scanner(s):

     Retrieval:
        Server or Mainframe:
        Desktop PC’s:
        LAN:
        SAN:
        NAS:
        WAN:


[Click here and type Bank's Name]– Confidential Exempted from Open Public Records Act P.L 2001 chapter 404 and N.J.S.A. 47:1A-1 et seq. (Trade
Secrets and proprietary information, computer security, security measures and techniques, advantage to bidders)
                                                                           1 of 3
NEW JERSEY PUBLIC RECORDS IMAGE PROCESSING SYSTEM EVALUATION FORM

Software:          Operating System:
                   Capture:
                   Database(s):
                   Retrieval:

Backup media:           Optical Disk (WORM)                     CD                  RAID (Level ___)
                        Tape                                    DVD

Utilizing the Tagged Image File Format (TIFF Group III or Group IV):                                    Yes       No

Scan DPI:               200dpi black & white (minimum for small format documents)
                        300dpi black & white (minimum for large format documents)
                        Other:

QUALIITY CONTROL (N.J.A.C. 15:3-5.5(e)4viii & ix):
QUALITY CONTROL
 UAL TY ONTROL


Scanned Images Log (mandatory):                                 Yes       No

Hardware/Software Error Log (mandatory):                        Yes       No

Additional quality control procedure:


DATA MIIGRATIION (N.J.A.C. 15:3-5.5(e)7):
DATA MIGRATION
 ATA    GRAT ON


Data Migration Statement attached?      Yes No
The bank is required to maintain the images for seven (7) years and maintains multiple backup and redundancies.
Therefore, data migration issues have been minimized and should not be a factor in maintaining access to the
records.


DIISASTER PREVENTIION//RECOVERY (N.J.A.C. 15:3-5.5(e)5 & 6):
DISASTER PREVENTION RECOVERY
   SASTER REVENT ON ECOVERY

Disaster Prevention/Recovery Plan attached?                     Yes       No

Disaster Prevention/Recovery Plan Test Cycle:                   Monthly        Annual        Other:

Offsite Storage Location(s) for backup media (hardcopy, optical disk, magnetic tape, microfilm, etc. This site
should be at least 5 miles from the image processing system):

Backup Cycle:        Daily            Weekly
                     Monthly          Annually
                   Additional explanation:

Backup media refresh rate:                  Annual              Other:

Disaster Recovery Site:                     Hot Site       Location:
                                            Cold Site      Location:

Check Destruction Facility Location:

[Click here and type Bank's Name]– Confidential Exempted from Open Public Records Act P.L 2001 chapter 404 and N.J.S.A. 47:1A-1 et seq. (Trade
Secrets and proprietary information, computer security, security measures and techniques, advantage to bidders)
                                                                           2 of 3
NEW JERSEY PUBLIC RECORDS IMAGE PROCESSING SYSTEM EVALUATION FORM

VENDOR INFORMATIION & SUPPORT (N.J.A.C. 15:3-5.5(e)9):
VENDOR INFORMATION & SUPPORT
 ENDOR NFORMAT ON      UPPORT


Technical Support:                     Hardware:                Vendor              Other:
                                       Software:                Vendor              Other:
Training:                              Hardware:                Vendor              Other:
                                       Software:                Vendor              Other:

Software Upgrade:                           Vendor              Other:

Vendor:

Representative:
Representative’s Title:
Address:
Phone:
Fax:
Representative’s e-mail:

BANKIING INSTIITUTIION & “SEED” AGENCY VERIIFIICATIION (N.J.A.C. 15:3-5.5(e)10):
BANKING INSTITUTION & “SEED ” AGENCY VERIFICATION
 ANK NG NST TUT ON         EED   GENCY ER F CAT ON


I hereby certify that the documentation listed on and/or attached to this Check 21 Imaging System
Evaluation Form is a true and an accurate reflection of the banking institution’s and agency’s image
processing system upon this date.

However, I understand that any future changes to the imaging system will require the submission of an
Image Processing System Annual Renewal Form by the banking institution to the State of New Jersey
Department of State, Division of Archives and Records Management and the State Records Committee
for review for system compliance.


                           Signature: Banking Institution Representative                                                      Date



                              Signature: Agency Custodian of Records                                                          Date




[Click here and type Bank's Name]– Confidential Exempted from Open Public Records Act P.L 2001 chapter 404 and N.J.S.A. 47:1A-1 et seq. (Trade
Secrets and proprietary information, computer security, security measures and techniques, advantage to bidders)
                                                                           3 of 3

				
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Description: Source Code Scanning Agreement document sample