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Song Work for Hire Agreement

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Song Work for Hire Agreement Powered By Docstoc
					          PBI Summit
(Planning and Budget Integration Model)


            August 27, 2010




                                          1
Competition and Cooperation
• As separate colleges, we compete.
• As a district, we try to work together.




                                            2
Competition and Cooperation
• Is competing for budget dollars a zero-sum game,
  where one player’s gain is another’s loss?




                                                     3
Competition and Cooperation
• If that’s true, there’s no reason to cooperate.




                                                    4
Competition and Cooperation
• It’s not a zero-sum game.




                              5
Competition and Cooperation
• Some decisions must be made district-wide.
• District-wide cooperation allows successful
  strategies that aren’t possible in a purely
  competitive environment.
• Everyone benefits.




                                                6
Competition and Cooperation
• District-wide cooperation helps students.
• About 20% or 6,100 Peralta students per semester
  take classes at more than one college, so
  cooperation among colleges is important.




                                                     7
Competition and Cooperation
• How do you create a district-wide planning
  environment in which there can be cooperation
  without fear of being taken advantage of?




                                                  8
PBIM
• Establish a representative, transparent structure
  with appropriate authority to facilitate district-
  wide decision-making: PBIM




                                                       9
What is PBIM?
• Committee structure that streamlines and clarifies
  collaborative planning and decision-making.
• Has official status, includes faculty, staff,
  administration.
• Fulfills Strategic Plan vision of coordination and
  collaboration leading to decision making at the
  district level.
• Is a work in progress.



                                                       10
Background
• Implemented in August 2009 based on
  recommendation of Chancellor’s Working Group
  to improve effectiveness of district-wide advisory
  committees.
• CWG represented Colleges, Academic Senates,
  PFT, Classified Senates, Local 1021 and
  administrators.




                                                       11
Goals
• Integrate planning and budgeting across colleges
  and district offices.
• Utilize expertise of the colleges to focus on key
  concerns.
• Support a culture of collaboration.
• Provide transparent process of recommendations
  leading to decision-making.




                                                      12
PBIM Agenda Items
• College projects that have district-wide impact.
• District Service Center projects that have college
  impact.




                                                       13
How Does An Item Get on the Agenda?
• Colleges request it.
• Committee members identify it.
• District Service Centers suggest it.




                                         14
What Doesn’t happen in PBIM?
• College-specific projects.
• District Service Center projects that are part of
  district scope or that don’t impact colleges.




                                                      15
Lines of Authority
• In general, decision-making should be at college
  level whenever possible.
• Occasionally, things are decided by the Chancellor.
• PBIM has authority to advise, coordinate, and
  facilitate planning and budgeting.




                                                        16
Accreditation
• PBIM answers the Accreditation recommendation
  that the colleges and district establish a
  coordinated planning and budgeting system that
  delineates functional responsibilities and provides
  a clear process for decision-making.




                                                        17
Committee Structure




                      18
Subject-Matter Committees
• Seek collaborative solutions.
• Provide feedback to colleges.
• Ensure consistency between college requests and
  existing projects.
• Emphasize program reviews and unit plans for
  planning and decision-making.
• Use Institutional Research tools to make data-
  based decisions (BI tool, Web sites, CRI).



                                                    19
Data Tools – BI Dashboards
• BI tool. Dashboards with data updated daily from
  PeopleSoft.
• If you don’t have an account, there is now a
  generic faculty account that you can access from
  an on-campus, wired connection:
• http://pbiweb/analytics/saw.dll?Dashboard
• Username: facultyBI
• Password: bidata2010



                                                     20
Data Tools –Web Sites
• IR Web site contains enrollment data, cohort
  tracking data, Fact Books, external databases, and
  much more!
• http://eperalta.org/wp/indev
• Or go to Peralta home page, click on Service
  Centers, click on Institutional Research.




                                                       21
PBI Web Site
• The PBI Web Site provides the latest information
  on PBI activities.
• http://eperalta.org/wp/pbi
• Or go to Peralta home page, click on Service
  Centers, click on Peralta Planning and Budget
  Integration Model.




                                                     22
Data Tools – Course Ranking Index
• The CRI formula combines 6 factors that measure
  the value of a course into a single measure that
  can be used to rank courses by importance.
• The factors: FTES, Productivity, indicators for Basic
  Skills, Transfer, CTE, and Degree.
• The CRI is on a spreadsheet with data for all
  Peralta courses for F09-S10.




                                                          23
Data Tools – Course Ranking Index




                                    24
Planning and Budgeting Council (PBC)
• Make recommendations to Chancellor and get
  response before Chancellor takes action.
• Recommend educational and resource priorities to
  Chancellor.
• Help find solutions for unresolved issues between
  colleges and district offices or among the colleges.




                                                         25
Planning and Budgeting Council (PBC)
• Provide oversight for Strategic Plan.
• Track recommendations.




                                          26
Planning and Budgeting Council (PBC)
• Check consistency with strategic and educational
  plans.
• Recommend prioritization of plans across subject
  areas and colleges.
• Identify funding approaches.




                                                     27
PBIM Operating Principles
•   District-wide perspective
•   Shared agreements for collaborative solutions
•   Consistent committee participation
•   Adherence to calendar
•   Ongoing two-way communication
•   Transparent, open process




                                                    28
Committee Facilitation Teams
•   Chair, possibly Co-chair
•   Facilitator
•   Recorder
•   Note taker




                               29
Chair
• Ensures that committee delivers recommendations
  for items it considers.
• In coordination with SMT and Chair of PBC,
  develops timeline to deliver recommendations.
• Provides status reports to SMT.
• Ensures task focus and achievement of milestones.
• Provides input at meetings; observes and supports
  Facilitator.



                                                      30
Facilitator
• Works with Chair on timeline of meetings and
  activities to deliver recommendations.
• Develops meeting agendas.
• Moderates meetings to ensure participation and
  task accomplishment .
• Works with committee members to implement PBI
  Operating Principles.




                                                   31
Recorder
• Keeps record of discussions on flip chart, wall
  chart, or electronic equivalent, enabling group to
  track progress.
• Reviews summary notes to ensure that major
  agreements and decisions are well-documented.




                                                       32
Note Taker
• Documents key decisions, points of agreement and
  follow-up steps.
• Note taker can be the facilitator, recorder, a
  committee member or someone else.




                                                     33
 Facilitation Teams 2010-2011
Planning and Budgeting Council   Chair: Ronald Gerhard
                                 Facilitator: Linda Sanford
                                 Recorder: Joseph Bielanski
                                 Note taker: Sui Song

District Technology Committee    Chairs: Minh Lam / Mike Orkin
                                 Facilitator: Rebecca Kenney
                                 Recorder: Karolyn Van Putten
                                 Note taker: ------

District Education Committee     Chair: Debbie Budd
                                 Facilitator: Inger Stark
                                 Recorder: Tina Vasconcellos
                                 Note taker: Pat Jameson

District Facilities Committee    Chair: Sadiq Ikharo
                                 Facilitator: Eric Gravenburg
                                 Recorder: Kerry Compton
                                 Note taker: Rosemary Vasquez



                                                                 34
College Presidents – 1 per committee
• Deliver planning inputs from colleges early in
  planning process (program reviews, unit plans, unit
  plan summaries).
• Ensure coordination with SMT.
• Provide updates to college shared governance
  bodies.




                                                        35
Example: Smart Classrooms
• After planning phase, each college finalizes Smart
  Classroom plan, including requested equipment,
  projected costs, and infrastructure issues.
• College plans are sent to the PBI Technology
  Committee.
• Technology Committee reviews for feasibility and
  coordination among the colleges.




                                                       36
Example: Smart Classrooms
• Technology Committee hands off to Facilities and
  Education Committees.
• Facilities Committee reviews needs that are
  facilities related, makes recommendations, and
  sends to the Education Committee and Planning
  and Budgeting Council.




                                                     37
Example: Smart Classrooms
• Education Committee considers training needs for
  end users and district-wide consistency of
  educational aspects. Then forwards proposal to
  the Planning and Budgeting Council.
• Planning and Budget Council reviews budget and
  makes recommendation to Chancellor.
• Chancellor makes final decision and, if necessary,
  takes to the Board of Trustees for action.



                                                       38
Example: Faculty Hiring
• In fall semester, each college sets a prioritized list
  of needed full-time faculty positions.
• Colleges present request lists to Education
  Committee and document method of prioritizing
  positions.
• Education Committee establishes criteria and
  prioritizes college lists into a single district
  prioritized list, which it then forwards to PBC.



                                                           39
Example: Faculty Hiring
• PBC reviews recommendations from Education
  Committee.
• Vice Chancellor of Finance, with assistance from
  Vice Chancellor of Educational Services, provides
  PBC with funding information.




                                                      40
Example: Faculty Hiring
• PBC takes proposed list of faculty hiring, factors in
  budget availability, and finalizes recommendation
  to the Chancellor for faculty hiring.
• Chancellor takes action on recommendations and
  directs Office of Human Resources to post
  positions for hire.




                                                          41
Cooperation and Competition
• With PBIM in place, the colleges are better able to
  cooperate and compete simultaneously.




                                                        42
Cooperation and Competition
• A Wise Man …




                              43

				
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