Software Contract Exhibit A

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Software Contract Exhibit A Powered By Docstoc
					                                                                                                                                                         International Society for
                                                               Support and Exhibit Contract                                                              Stem Cell Research
                                                               ISSCR 8th Annual Meeting                                                                  111 Deer Lake Road, Suite 100
                                                                                                                                                         Deerfield, IL 60015 USA
8                                                              June 16 –19, 2010                                                                         Phone: +1-847-509-1944
                                                               Moscone West                                                                              Fax: +1-847-480-9282
                                                               San Francisco, CA USA                                                           

Please print or type:                                                                              Description of organization, products or services.

Given Name/First Name

                                                                                                   Please check all areas that apply to your organization:

                                                                                                   K Biotechnology and Related Specialties
                                                                                                   (Response mandatory)
Surname/Family Name/Last Name

                                                                                                   K   Equipment and Supplies
Institution/Affiliation                                                                            K   Industry Organizations
                                                                                                   K   Professional and Business Services
                                                                                                   K   Scientific, Research and Contract Services
Street Address
                                                                                                       Technology and Software

City                                        State/Province
                                                                                                   K   Other: ____________________________________________________

                                                                                                   Exhibits and Support Packages
ZIP/Postal Code                             Country

                                                                                                   K Number of 10’ x 10’ booths ______

Work Telephone                              Work Fax                                                 x $3,000 USD per booth =                                     $_______________
                                                                                                                                                         Subtotal: $_______________
E-mail                                                                                             Choice of Exhibit Space Locations (please indicate 3 choices)
                                                                                                   1. _________________ 2. _________________ 3. ________________
Web site
                                                                                                   Do not assign booth next to the following companies:
The undersigned hereby authorizes the International Society for Stem Cell Research (ISSCR)
to reserve exhibit space and/or support package for use by the above company or organiza-          ____________________________________________________________
tion. The undersigned hereby agrees to abide by the Rules and Regulations printed on the           Support Opportunities
reverse side of this contract, and to all conditions under which exhibit space is leased to the
ISSCR and support packages are permitted. The undersigned acknowledges that space
                                                                                                   Name of Support Opportunity/Cost
assignments shall be acceptable unless the ISSCR is notified in writing within fifteen (15) days
of the date of assignment notification. The undersigned specifies that the description of          ___________________________________________ $_______________
products or services listed on this contract are those to be displayed.

                                                                                                   K   Industry Wednesday Symposia x $20,000 USD                  $_______________
Support and exhibit opportunities packages are awarded on a first-come, first-served basis
beginning at a date and time determined by ISSCR. An ISSCR staff member will contact sup-
porters and/or exhibitors to make specific arrangements. ISSCR retains the right to accept or          Commercial Tutorial Program x $2,800 USD                   $_______________

reject any exhibit or offer of support.                                                                (Note limits in Support and Exhibit Prospectus)
                                                                                                       Take One Table x $1,000 USD =                              $_______________
                                                                                                   K   Publication Depot x $1,000 USD =                           $_______________
Signature                                   Date

                                                                                                       Registration Bag Inserts x $2,500 USD =                    $_______________
Name (Print or Type)                                                                                                                       Subtotal:              $_______________
By signing this agreement, I assume responsibility for communicating the conditions to any
person who attends the conference under the company name listed.
                                                                                                   Total Exhibits and Support Packages                             $_______________

Payment                                                                                            Mail a copy of this contract with full payment to:
Payment in full in U.S. dollars must accompany application.                                        Madhuri Carson
ISSCR Taxpayer ID No: 36-4491158                                                                   ISSCR Support and Exhibit Manager
    K Check enclosed, payable to:                                                                  111 Deer Lake Road, Suite 100, Deerfield, IL 60015 USA
                                                                                                   Phone: +1-847-509-1944, ext. 286 Direct Line: +1-847-753-5217
    K VISA K                           K American Express
         International Society for Stem Cell Research
                                                                                                   Fax: +1-847-480-9282
                                                                                                   Return white copy to the ISSCR. Retain yellow copy for your records.
Print Name (as it appears on card)                                                                 Forms are also available at
                                                                                                   FOR OFFICE USE
Credit Card Number                                           Expiration Date (mm/yy)

                                                                                                   TT/SO ASSIGNED                      _________________
Signature                                                    Date
                                                                                                   TOTAL DUE                           _________________
Billing Address (if different than above)                                                          PAYMENT RECEIVED                    _________________
                                                                Exhibit Rules and Regulations
1.    ACCEPTABILITY OF EXHIBITS: All exhibits shall serve the interests of the                    prohibited. Any property destroyed or damaged by an exhibitor must be
      members of ISSCR and shall be operated in a way that will not detract from                  replaced or restored to its original condition by the exhibitor or at the
      other exhibits or from the Exhibition. Exhibit Management determines                        exhibitor’s expense.
      acceptability of persons, things, conduct and/or printed matter and reserves
      the right to require the immediate withdrawal of any exhibit, which is believed       13.   CONFLICTING EVENTS: The exhibitors attending the ISSCR Annual Meeting
      to be injurious to the purpose of the Association. In the event of such                     will be required, as a condition of their participation, not to sponsor conflicting
      restriction or eviction, ISSCR is not liable for any refund of exhibit fees, or any         events. Conflicting events are educational or social events that are scheduled
      other exhibit-related expense.                                                              during the same time frame encompassed by the ISSCR Annual Meeting.

2.    APPLICATION FOR SPACE: Application for space shall be made in writing                 14.   FIRE REGULATIONS: All fabrics and other materials used for decorative
      on the official application form.                                                           purposes must be flameproof. Each exhibitor must have a certificate showing
                                                                                                  that display material has been treated by a fireproofing compound approved
3.    ASSIGNMENT OF SPACE: Exhibit space is assigned on a first-come, first-                      by the appropriate governmental agency. All packing and decorating material
      served basis. ISSCR will attempt to honor all requests for exhibit space.                   must not be packed in paper, straw or excelsior. Any merchandise packed in
      Notwithstanding the above, ISSCR reserves the right to change location                      flammable material cannot be brought into the show. All empty cartons and/or
      assignments at any time, as it may in its sole discrimination deem necessary.               crates must be removed from the exhibit hall. Governmental fire department
                                                                                                  regulations relating to exhibits and supplied to each exhibitor will be strictly
4.    PAYMENT: Full payment is required with the contract.                                        enforced and are part of the exhibit contract.
5.    CANCELLATION:                                                                         15.   SECURITY: Peripheral security guard service is provided by Exhibit
                                                                                                  Management. However, it is the responsibility of each exhibitor to protect
      Booth: ISSCR must be notified in writing in the event of cancellation or space              display material from loss or damage. Please be certain that all small display
      reduction. If cancellation of exhibit booth occurs prior to March 18, 2010, the             and personal items are secure before leaving the display—even temporarily.
      exhibitor will be refunded 50% of the payment received. After March 18, 2010
      no refunds will be made.                                                              16.   UNIONS AND CONTRACTORS: Exhibitors agree to abide by the Rules and
                                                                                                  Regulations concerning governmental unions having agreements with the
      Support/IWS: ISSCR must be notified in writing in the event of cancellation.                Exposition facility or with authorized service contractors employed by Exhibit
      The refund of deposit or other payments may be made only if the cancelled                   Management. Only the Official contractors designated by Exhibit Management
      support package/Industry Wednesday Symposia package is resold.                              will be permitted in exhibit areas unless authorized by Exhibit Managers.
      Take One Table/Publications Depot/ Registration Bag Inserts: ISSCR                    17.   COMPLIANCE: The exhibitor agrees to abide by and comply with the rules
      must be notified in writing in the event of cancellation. If cancellation of any of         and regulations including any amendments that Exhibit Management may
      the three mentioned marketing opportunities occurs prior to March 18, 2010,                 make from time to time. Exhibitor further assumes all responsibility for
      the participant will be refunded in full minus a $200 cancellation fee. After               compliance with all pertinent laws, ordinances, regulations and codes of duly
      March 18, 2010, no refunds will be made.                                                    authorized local, state and federal governing bodies concerning fire, safety
                                                                                                  and health as well as the rules and regulations of the operators of and/or
      Commercial Tutorial Program: ISSCR must be notified in writing in the                       owners of the property where the Exhibition is held.
      event of cancellation. If cancellation of a single commercial tutorial occurs
      prior to March 18, 2010, the participant will be refunded in full minus a $200        18.   INSURANCE: The exhibitor assumes all responsibility for any and all loss,
      cancellation fee. For multiple commercial tutorial cancellations, a $200                    theft or damage to exhibitor’s displays, equipment and other property while on
      cancellation fee will apply to each cancelled tutorial. After March 18, 2010, no            Moscone Center premises, and hereby waives any claim or demand it may
      refunds will be made.                                                                       have against the International Society for Stem Cell Research and the
                                                                                                  Moscone Center or its affiliates arising from such loss, theft or damage. In
6.    FAILURE TO OCCUPY SPACE: The exhibitor will forfeit space not occupied                      addition, the exhibitor agrees to defend (if requested), indemnify and hold
      by the close of the exhibit installation period and this space may be resold,               harmless the International Society for Stem Cell Research and the Moscone
      reassigned, or used by Exhibit Management. Exhibit Management reserves                      Center and their respective parent(s), subsidiary(ies) and other related or
      the right to assign labor to set up any display that is not in the process of               affiliated companies from and against any liabilities, obligations, claims,
      being erected by the given deadline. The exhibitor will be billed for all charges           damages, suits, costs and expenses, including, without limitation, attorney’s
      incurred.                                                                                   fees and costs, arising from or in connection with the exhibitor’s occupancy
                                                                                                  and use of the exhibition premises or any part thereof or any negligent act,
7.    EXHIBIT BOOTH FEE:                                                                          error or omission of the exhibitor or its employees, subcontractors or agents.
      • $3,000 per 10’ x 10’ booth
      • Two complimentary full meeting registrations for company                            19.   COMMERCIAL TUTORIAL RULES AND REGULATIONS:.
        representatives (additional registration passes available at a discount)                  • A limited number of tutorial sessions are available on a first-come,
      • Comprehensive company listing in the Annual Meeting Final Program                           first-served basis.
      • Recognition and link on the ISSCR Web site                                                • Presenters may not make comparisons with other vendors’ products.
      • Recognition in The Pulse e-newsletter                                                     • Tutorials should address relevant topics and may not include
      • Complimentary one-time use of the pre- and final meeting                                    sales-focused material.
        attendee mailing labels                                                                   • No privileged or proprietary material may be presented.
      • 50 percent discount on one-time use of the membership mailing labels                      • Presenters may distribute product material.
      Each booth rental includes:                                                                 • Information should be of interest to a general audience, not just
      • Draped back wall and side rails                                                             presenter’s customers.
      • Company identification sign                                                               • Commercial Tutorials DO NOT include Annual Meeting registration;
      • General security guard service                                                              tutorial presenters must register for the meeting.
      • General cleaning of aisles and exhibit hall floor, excluding                              • Companies are responsible for payment of audiovisual equipment
        individual booths                                                                           above and beyond what is provided in the standard setup of each room.
                                                                                                  • ISSCR will evaluate tutorial program applications and assign
8.    FLOOR PLAN: All dimensions and locations shown on the official floor plans                    time slots.
      are believed to be accurate. Exhibit Management reserves the right to make
      such modifications as may be necessary to meet the needs of the exhibitors            20.   INDUSTRY WEDNESDAY SYMPOSIA: Please see the official Industry
      and the exhibit program.                                                                    Wednesday Symposia guidelines for full rules and regulations.

9.    CANCELLATION OF MEETING AND EXHIBITION: If ISSCR should be                            21.   MOSCONE RULES:
      prevented from holding the Exhibition by reason of any cause beyond its                     • Move-in or move-out through the Moscone Center lobbies is strictly
      control (such as, but not limited to damage to buildings, riots, labor disputes,              limited to hand-carried items. Wheels of any kind (dollies, flatbeds, or
      acts of government or acts of God) or if it cannot permit the exhibitor to                    anything mechanical) are prohibited. Material that requires the use of
      occupy the space due to causes beyond its control, then ISSCR has the right                   wheeled or mechanical equipment must be delivered to the exhibit floor
      to cancel the Exhibition with no further liability to the exhibitor other than a              through the loading docks. Exhibit product or promotional material that can
      refund of space rental less a proportionate share of Exhibition expenses.                     be hand-carried in a single trip is permissible through the Moscone West
10.   RESTRICTIONS ON USE OF SPACE: No exhibitor shall sublet, assign, or                         • Exhibitors who sell merchandise within The Moscone Center, or who take
      share any part of the space allocated without the written consent of ISSCR.                   orders for merchandise, must have a valid California Seller's Permit. This
      Solicitations or demonstrations by exhibitors must be confined within the                     applies to all exhibitors selling or taking orders from the floor. It pertains to
      bounds of their assigned space. Aisle space shall not be used for exhibit                     show management if the organization sells merchandise in a bookstore or
      purposes, display signs, solicitation or distribution of promotional material.                other sales outlet. It’s important to note that it still applies to non-profit
      Exhibits, signs and displays are also prohibited in any of the public areas or                associations as well as for-profit entities, as non-profit organizations, with
      elsewhere on the premises of the meeting facilities or hallways of the                        very few exceptions, are subject to California sales tax.
      convention center. Operation of sound devices is allowed if the exhibitor                   • For a copy of a California Seller’s Permit Application, visit the California
      complies with Exhibit Management discretion on volume. Any firm or                            State Board of Equalization Web site: Look for form BOE-
      organization not assigned exhibit space will be prohibited from soliciting                    400-SPA Union labor is not required if the display can be installed by one
      business at the Exhibition.                                                                   person in less than 30 minutes without the use of tools. Union labor is also
                                                                                                    required for the operation of all material handling equipment, all unloading
11.   CONSTRUCTION OF EXHIBITS: Exhibits shall be constructed and arranged                          and reloading, and handling of empty containers. However, an exhibitor may
      so that they do not obstruct the general view of any other exhibit.                           move material that can be hand-carried by one person in one trip, without
12.   CARE OF EXHIBITS: Nothing shall be posted on, nailed, screwed or                              the use of dollies, hand trucks, or other mechanical equipment.
      otherwise attached to columns, walls, floors or other parts of the building or
      furniture. Distribution of promotional gummed stickers or labels is strictly

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