RFP 2011 – 017 DMV STAFF AUGMENTATION DEVELOPMENT Questions and Answers # SECTION QUESTION ANSWER REFERENCE 1 General Are you able to disclose the not-to-exceed value for The State anticipates that the value for this contract represents at this contract? least the resources needed for one consultant person year. 2 General Will a RFP be issued to the replacement of the DMV We estimate that the RFP will be released something in the system (mentioned in the Introduction paragraph)? If Spring 2011. so, do you have an estimated timeframe for the release of it? 3 Section 1.1 How many vendors do the State plan to select for this The State prefers a single vendor who can provide the skill sets RFP? listed in Appendix C. If a single vendor cannot be found to cover those skill sets with a cost effective solution the State holds out the option to go with a multiple vendors. 4 Appendix E Do vendors need to submit resumes of candidates who The preference is for the State to receive resumes of consultants will be working on project or are these sample the vendor intends to propose for tasks the State submits. Sample resumes? resumes are acceptable for some of the required set the State has requested. 5 Section 6.5 As it may take time to award and hire a vendor, it is Yes possible that some resources may not be available at that time. Can vendors substitute such with another resource of equal or better skills? 6 General Is there a set aside or points for DBE, small businesss No or 8(a) certified company? 7 General Do we need to propose the maximum hourly rate for The rate will represent the maximum rate for each category of junior and senior developers under table F-1 of pricing consultant and this will be the rate the proposal is scored on. worksheet and then submit a separate rate for each During the contract period separate consultants may be proposed candidate? with different rates with the limitation that the proposal rate is the maximum for consultant category. 8 General Do we need to propose a fix rate for senior and junior See Question 7. develop and all developers will work at same rate? Page 1 of 6 RFP 2011-017 Questions and Answers # SECTION QUESTION ANSWER REFERENCE 9 Appendix E The vendor should provide a minimum of eight (8) This requirement will be modified to the following in Addendum actual resumes, at least one of which is in each of the #2. four categories described in Appendix C, and one The Vendor should provide a minimum of Six actual resumes, at representative resume (describing a typical candidate) least one of which is in each of the six categories described. for each of those four categories(pg 43)→ In this sentence, it is mentioned that there are 4 categories but in the RFP there are only 3 categories mentioned such as JAVA Developer( Junior & Senior), COBOL Developer (Junior & Senior) .NET Developer (Junior & Senior). Can you kindly clarify as to how many resumes you require for each category? 10 General Is it Open for Everyone? Yes 11 General Is it New Position Or Old Position (Incumbent/Non This is new and it is not a position per se. The Statement of Incumbent Position)? Work is to supply consultant personnel to work short term projects needed. 12 Section 4.1 What is the form Required for Submission? Instructions for submittal begin on RFP page 12 under Section 4: Instructions. 13 Section 5.3 Is the interview preference for this particular position Face to face interviews will be preferred for consultant selection telephonic or face to face? for each short term project. 14 Section 4.1 Can we submit bid through mail/E-mail? A hard copy, signed submission is required. See page 13 of RFP. 15 General Is there any rate cap? The proposal bid rate will become the rate cap. 16 Appendix E We can Submit H1B Candidate/Green Card/US Candidate must be legally eligible to work in NH. citizen? 17 Section 4 What is the Submission Procedure? See Section 4: Instructions of RFP RFP 2011-017 Questions and Answers # SECTION QUESTION ANSWER REFERENCE 18 Appendix E Is it mandatory for us to submit the candidate resumes No with Mandatory skill matrix for each of the 6 job categories mentioned? 19 Appendix B Could you please elaborate on the term Training The sentence was: Typical candidate in section D of Appendix B “The proposal must contain a representative resume for each category which describes the experience and training for a typical candidate.´ The reference to training means we would like the resume to include relevant education” Note – This sentence is being changed. Representative resumes will not be solicited. 20 Appendix E In Section E-2, you mentioned you need 8 actual Item will be changed in Addendum #2 to reflect six actual resumes and one representative resume in each of the resumes. 4 categories as mentioned in appendix C. But in appendix C, there are six categories of jobs namely Java(junior and senior developer), cobol(junior and senior) and .Net developer(Junior and senior) 21 Appendix E In Appendix B Section D, you mentioned you need This informatio request will be changed in Addendum #2 to resumes of 10 individuals qualified as either reflect six actual resumes. Senior/Junior java developer or Senior/junior Cobol or Senior/ Junior .Net developer where as earlier in Section E 2 you have asked for 8. 22 Appendix E You have requested not to give sample representative Language of RFP will be changed. See answer to Question 9. resumes in Section E-2 which is in contradiction to other sections which demands for one in each categories. 23 Section 5.3 Could you please elaborate on what happens when They would be scored the same duplicate resumes are submitted by multiple vendors? 24 General We are a woman owned minority certified firm in New No Hampshire. Does this certification give us any edge over other vendors who are not minority certified? RFP 2011-017 Questions and Answers # SECTION QUESTION ANSWER REFERENCE 25 Appendix E Can we submit Tax returns instead of Audited Yes financial statements since we are not a public trading company? 26 Section 6.5 Although the State recognizes that staff availability is No, staff must be available for the duration of the project but not somewhat uncertain, qualifications of Vendor IT necessarily the same staff. The conditions for staff replacement Consultant staff assigned to the Project are critical. are listed in Section 6.5 Specific named resumes are required, representative resumes will not be acceptable. IT Consultant Staff must be available full time, on site, for the duration of the Contract. Does this mean that we should provide the same consultant for the project , which we had submitted the resume along with the proposal. 27 Appendix E In the RFP, Appendix E, the instructions require Checking references is part of our evaluation process. These submitting three references, complete with contact would be needed. information for each of the candidate resumes submitted with the proposal. We are reluctant to give out personal information such as names and contact information at this point in the RFP process. We routinely reference check all our candidates and can either provide that reference check information, or arrange reference calls for you but would prefer that this happen after we have been selected as the vendor and our candidate(s) have been identified as the resource to fill the opening. Will that meet with approval as to the process? 28 General We are not registered with State of New Hampshire. Are we No qualified for this RFP? Do we lose any points because of this? 29 Appendix G-1 (Reference to Certification with State of NH) This is That’s correct, it is needed before a contract can be concluded. NOT needed now right..Only at the time of award? 30 General Is there any set-a-side or any additional points for No small/minority business? As a prime or sub RFP 2011-017 Questions and Answers # SECTION QUESTION ANSWER REFERENCE 31 General Is there a way to get a topology of IT in the department? This is beyond what is necessary for this staff augmentation project. Like to see all the technologies, Platforms, Networks and Environment details to get a complete understanding of the IT environment? 32 General Can you provide us the list of attendees to the Vendor The State will not be publishing this list. Conference? 33 General Are you going to publish the questions/queries raised so far Yes by other vendors? 34 1.1 How many vendors will you select for this RFP? See Section 1.1 of RFP 35 Appendix H Can you provide details of insurance limits? See Appendix H: State of New Hampshire Terms and Conditions-P-37, Section 14: Insurance. 36 General Is there a list of vendors in the current contract (last 3 years) This contract is not replacing an existing contract who are awarded earlier term? Can that be provided 37 General Public Records – Where can we request a copy of above While the current contract is not replacing an existing staff (vendors RFP from earlier award) from the state of augmentation contract there have been staff augmentation contracts for Hampshire? We like to get the earlier rates and details. different purposes with the State of New Hampshire. Vendors may make requests to the State for specific contracts under the Freedom of Information Act. 38 Conf Q With multiple projects there may be some duplication of skill YES sets, does this mean you may need more than one person per skill set listed. 39 Conf Q If this is a pure staff augmentation contract how will it also The G & C approval will be for a finite dollar amount and both the be a not to exceed dollar amount. vendor and State will have to manage to that total over the life of the contract. 40 Conf Q Will vendors that did previous work for you get preferential NO scoring. 41 Conf Q Is this RFP for a total of six positions? NO. This is an RFP under which the State might hire six categories of consultants as the need arrises. RFP 2011-017 Questions and Answers # SECTION QUESTION ANSWER REFERENCE 42 Conf Q Will the IDMS resource be needed right away. YES 43 Conf Q Will the background check documents have to be completed NO, Only when an individual is projected to come in to work for us will and sent in with the proposals? we need the signed form. It will be required in advance to allow processing time before start date. 44 Conf Q Should the proposal be done in PDF or original documents One original signed copy, six copies and one electronic copy. See Section 4.1. 45 Conf Q How much funding is available for this project? At least one person year of funding is available for the life of the contract. 46 Conf Q Will the staff provided have to work on site? YES 47 Conf Q What will be the tasking length, a week, two weeks etc. The State anticipates the minimum tasking length to be approx one month. 48 Conf Q Is the skill matrix mandatory for all candidates provided in Proposal must submit resumes for all skill sets (6 categories) with at the proposal? least one original resume for each of the six. 49 Conf Q Are we required to complete the matrix completely filled We need the Vendor to fill out all tables in Appendix C and E. out.