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					Technical Assistance Report




Project Number: 40353
Regional Capacity Development Technical Assistance (R-CDTA)
December 2008




Regional Stocktaking and Mapping of Disaster Risk
Reduction Interventions for Asia and the Pacific




The views expressed herein are those of the consultant and do not necessarily represent those of ADB’s
members, Board of Directors, Management, or staff, and may be preliminary in nature.
                                              ABBREVIATIONS

        ADB                 –         Asian Development Bank
        ADPC                –         Asian Disaster Preparedness Center
        ADRC                –         Asian Disaster Reduction Center
        ADRRN               –         Asian Disaster Reduction and Response Network
        DRR                 –         disaster risk reduction
        EA                  –         executing agency
        GIS                 –         geographic information system
        HFA                 –         Hyogo Framework of Action
        IAP                 –         UN/ISDR Asia Partnership for Disaster Reduction
        IFRC                –         International Federation of Red Cross and Red Crescent Societies
        SOPAC               –         Pacific Islands Applied Geoscience Commission
        TA                  –         technical assistance
        UN                  –         United Nations
        UNISDR              –         United Nations Secretariat for International Strategy for Disaster
                                      Reduction
        UNDP                –         United Nations Development Programme
        UNOCHA              –         United Nations Office for the Coordination of Humanitarian Affairs




                           TECHNICAL ASSISTANCE CLASSIFICATION

Type                            –     Regional capacity development technical assistance (R-CDTA)
Targeting Classification        –     General intervention
Sector                          –     Law, economic management, and public policy
Subsector                       –     National government administration
Themes                          –     Regional cooperation, capacity development, governance
Subthemes                       –     Regional public goods, financial and economic, governance,
                                      organizational development



                                                 GLOSSARY

capacity building           –       Efforts aimed at developing the human skills or societal infrastructures
                                    within a community or organization needed to reduce the level of risk.
disaster risk reduction     –       The conceptual framework of elements considered with the possibilities to
                                    minimize vulnerabilities and disaster risks throughout a society in order to
                                    avoid (prevention) or limit (mitigation and preparedness) the adverse
                                    impacts of hazards, within the broad context of sustainable development.
disaster risk               –       The systematic process of using administrative decisions, organization,
management                          operational skills, and capacities to implement the policies, strategies, and
                                    coping capacities of the society and communities to lessen the impacts of
                                    natural hazards and related environmental and technological disasters.
                                    This comprises all forms of activities, including structural and nonstructural
                                    measures, to avoid (prevention) or to limit (mitigation and preparedness)
                                    adverse effects of hazards.
disaster                    –       A serious disruption of the functioning of a community or a society causing
                                    widespread human, material, economic, or environmental losses which
                                    exceed the ability of the affected community or society to cope using its
                                    own resources.
 hazard                      –   A potentially damaging physical event, phenomenon, or human activity
                                 that may cause the loss of life or injury, property damage, social and
                                 economic disruption, or environmental degradation.
 Hyogo Framework of          –   Strategic goals of the United Nations Second World Conference on
 Action                          Disaster Reduction (Kobe, Japan, 2005) to achieve a reduction in disaster
                                 losses between 2005 and 2015. One hundred and sixty eight member
                                 states plus international agencies (including the Asian Development Bank)
                                 are signatories.
 natural disaster hotspot        An area or region that might be at high risk of adverse impacts from one or
                                 more natural hazards.
 risk                        –   The probability of harmful consequences or expected losses (deaths,
                                 injuries, property, livelihoods, disrupted economic activity, or
                                 environmental damage) resulting from interactions between natural or
                                 human-induced hazards and vulnerable conditions.
 vulnerability               –   The conditions determined by physical, social, economic, and
                                 environmental factors or processes which increase the susceptibility of a
                                 community to the impact of hazards.




                                                  NOTE

                                 In this report, “$” refers to US dollars.




Vice-President          U. Schäfer-Preuss, Knowledge Management and Sustainable
                        Development
Director General        X. Yao, Regional and Sustainable Development Department (RSDD)
Director                K. Moktan, Capacity Development and Governance Division, RSDD

Team leader             N. Britton, Senior Disaster Risk Management Specialist, RSDD




 The views expressed herein are those of the consultant and do not necessarily represent those of ADB’s
 members, Board of Directors, Management, or staff, and may be preliminary in nature.
                                             I.         INTRODUCTION

1.      The Declaration of the 2nd Asian Ministerial Conference on Disaster Risk Reduction in
Delhi (2007)1 endorsed the formation of the Asia Regional Platform for Disaster Risk Reduction,
to include regular reporting of information on regional disaster risk reduction (DRR) initiatives.
This is considered to be a key condition for achieving greater coherence and better regional
coordination for prioritizing DRR outputs and for providing an enabling environment to strengthen
the capacity of nations and communities to effectively address disaster risk. The call for more
coherence, harmonized approaches, and greater effectiveness accords with the report, Delivering
as One, by the United Nations (UN) secretary general’s high-level panel on UN systemwide
coherence.2 Similar needs are emphasized in the Disaster and Emergency Assistance Policy3
and subsequent action plan of the Asian Development Bank (ADB),4 and by other key donors
such as the Government of Australia’s report on disaster risk management needs in the Asia
region.5

2.     The ISDR Asia Partnership6 (IAP) is an interagency forum supporting the Asia Regional
Platform for Disaster Risk Reduction, and as a regional coordination mechanism is an appropriate
vehicle to assist coherent regional strategy setting and programming and progress reviews
through improved information exchange. Following the 2007 Delhi Declaration (footnote 1), the
IAP created a working group to explore regional stocktaking and mapping of DRR interventions,7
and in February 2008 transformed the working group into a project steering committee to prepare
a concept note outlining the key features of a regional stocktaking and mapping initiative, after
which the proposal was forwarded to ADB for funding consideration.8 A mission was conducted
on 22–24 September to finalize the technical assistance (TA) with key parties.

                                                  II.      ISSUES

3.       The Asia and Pacific regions are the world’s most disaster prone; there are a number of
disaster risk hotspots in both regions, and it is expected that existing risk patterns in the region
will intensify as a result of climate change, urbanization, economic globalization, poverty, and
environmental degradation. Responding to these challenges, the Asia region has witnessed
promising developments to advance DRR at regional, subregional, and national levels. This was
recognized in the Beijing Action for Disaster Risk Reduction in Asia action plan in 2005,9 the first
session of the Global Platform for Disaster Risk Reduction in Geneva in 2007, and the Delhi 2007
ministerial declaration. The Pacific region has also made significant strides following

1
    The 2nd Asian Ministerial Conference on Disaster Risk Reduction in New Delhi, 7–8 November 2007, was attended
    by over 500 delegates and reviewed Hyogo Priorities of Action implementation strategies in the Asia and Pacific
    region over the past 2 years. The conference adopted the Delhi Declaration on Disaster Risk Reduction in Asia 2007.
2
    United Nations. 2006. Delivering as One: Report of the Secretary-General’s High-Level panel on UN System-wide
    Coherence in the Areas of Development, Humanitarian Assistance and the Environment. New York. .
3
    ADB. 2004. Disaster and Emergency Assistance Policy. Manila.
4
    ADB. 2007. Action Plan for Implementing ADB’s Disaster and Emergency Assistance Policy. Manila (April).
5
    AusAID. 2007. Report on Disaster Risk Management Needs in the Asia Region. Canberra (April).
6
    The IAP was formed in 2003 as an informal partnership of regional representatives of the UN International Strategy
    for Disaster Reduction (UNISDR), the UN Office for the Coordination of Humanitarian Affairs (UNOCHA), United
    Nations Development Programme (UNDP), UN Economic and Social Commission for Asia and Pacific (UNESCAP),
    Asian Disaster Preparedness Centre (ADPC), and Asian Disaster Reduction Centre (ADRC). In 2007 membership
    increased to more than 25 agencies, including intergovernmental and nongovernment regional and subregional
    organizations, UN agencies, and the International Federation of Red Cross and Red Crescent Societies (IFRC).
7
    Participating regional organizations were ADPC, ADRC, Asian Disaster Reduction and Response Network (ADRRN),
    IFRC, UNOCHA, Pacific Islands Applied Geosciences Commission (SOPAC), UNDP, and the World Bank.
8
    The TA first appeared in the business opportunities section of ADB’s website on 16 January 2008.
9
    Convened in Beijing on 27–29 September 2005. The action plan was developed to enhance regional cooperation in
    the implementation of the Hyogo Framework of Action (HFA).
2

endorsement of the Pacific Regional Framework for Action 2005–201510 by Pacific leaders, and
a program of disaster risk management national action planning to adapt the Regional
Framework was pursued.

4.      The influx of financial resources after the December 2004 tsunami increased the number
of DRR and recovery initiatives, and brought new participants into the region. Although this brings
fresh impetus, it has added to the complexity and has complicated coordination and collaboration.
Regional partners, donors, and governments have identified a need for more coordination and for
increased transparency as to who is doing what and where in DRR within the Asia and Pacific
region. This stocktaking and mapping proposal will address the issue.

5.      DRR stocktaking and mapping initiatives are not new to the Asia and Pacific region, which
has spearheaded a number of actions.11 There are also global and regional initiatives focusing on
hazard and vulnerability information undertaken by the Global Risk Identification Platform
(producing risk assessments), UN Office for the Coordination of Humanitarian Affairs ([UNOCHA],
Risk Assessment Analysis for Asia Pacific, and the Relief Web); the Association of Southeast
Asian Nations (a disaster events database and website), and the Pacific Disaster Center (hazard
and vulnerability atlas). Even so, these have either been (i) one-off exercises not regularly
updated; (ii) not comprehensive in thematic or regional coverage, with gaps making it difficult to
establish links; or (iii) not commonly known and inaccessible to the wider DRR community. The
proposed project will build on these efforts and learn from their strengths and shortcomings. The
project will consider all existing sources of information on various crosscutting themes,
components, and subjects related to disaster risk reduction, including, where appropriate,
information pertaining to climate change, especially in the area of adaptation. It will capture
regional DRR initiatives by various regional organizations, intragovernmental agencies, and UN
organizations since 2005 as well as past, ongoing, and planned activities (2005–2009).12

6.       This coordinated DRR stocktaking and mapping project will present an overview of
ongoing and planned DRR interventions13 within the broader context of a regional disaster risk
profile. The information will contribute to improved regional planning and programming, and will
highlight areas for cooperation among regional and subregional organizations. It will add to
periodic progress reviews and reporting processes at regional and subregional levels (such as
the biennial Hyogo Framework for Action [HFA] progress reviews and preparation of the 2009 UN
Global Assessment Report). It will also assist donor agencies and decision makers channel
resources and efforts to meet their own policy and program imperatives while implementing DRR.

7.    The primary beneficiaries of this project will be regional stakeholders in                   DRR—such as
UN agencies, intergovernmental organizations, research and technical                                 organizations,
nongovernment organizations, and especially IAP members—who will use                               the results for
enhanced regional planning, programming, and cooperation. In addition,                              national DRR

10
    Pacific Islands Applied Geoscience Commission. 2005. Pacific Regional Framework for Action – An Investment for
    Sustainable Development in the Pacific Island Countries. Risk Reduction and Disaster Management, a Framework
    for Action 2005–2015. Suva.
11
   In particular, the Asia Pacific Economic Cooperation (APEC) Task Force on Emergency Preparedness Stocktaking of
    Activities (2005), SOPAC (The Pacific Disaster Net), SOPAC–World Bank (World Bank Initiative–Sustainable
    Management through Reduced Risk from Disasters and Climate Variability in the Pacific (2008), the UNISDR System
    (the Prevention Web), the UN–International Recovery Platform (Database on Good Practices in Recovery), and
    ADPC (Community Based Disaster Risk Management Project database, good practice website, and list of regional
    mechanisms and institutions working in DRR).
12
    Including information gathered during the World Bank study, Catastrophe Risk Insurance Pool for the Pacific.
13
    For the purpose of this project, regional DRR interventions or initiatives shall be defined as regional activities
    undertaken by regional offices of international, UN, and nongovernment organizations, as well as regional
    organizations, including subregional intergovernmental bodies.
                                                                                                                      3

stakeholders (national governments, UN agencies, research institutions and universities, the
private sector, and donor agencies) will benefit by receiving more coherent regional assistance
and greater clarity on the type of regional support they may be able to access which will enhance
their own DRR goals and implementation of the HFA14 nationally.

                                  III.      THE TECHNICAL ASSISTANCE

A.       Impact and Outcome

8.        The impact of the TA will be coordinated support to regional stakeholders in DRR efforts
of national governments, and a more coherent approach to cross-border and regional DRR
challenges. The expected outcome is the preparation of a comprehensive overview of regional
DRR interventions presented within a framework of a regional disaster risk profile for the Asia and
Pacific region. The stocktaking will improve (i) information sharing on past, ongoing, and planned
DRR initiatives for 2005–2009; (ii) coordination and program planning by regional stakeholders;
(iii) the use of resources; (iv) the level of duplication; (v) the sharing of lessons learned; and (vi)
the identification of gaps in regional DRR efforts. An online tool will be developed and hosted on
the website of the Asian Disaster Preparedness Center (ADPC) and other interested IAP
members, and it will also be linked to the UNISDR Prevention Web. In addition, as IAP members,
UNISDR and ADPC are committed to maintaining this system and mobilizing additional resources
required for maintenance, which will be lower than the cost of establishment. The design and
monitoring framework is in Appendix 1.

B.       Methodology and Key Outputs

9.       The TA has the following three key outputs:

         (i)      An inventory of risk assessments describing the wider context in which regional
                  initiatives are undertaken and, depending on availability, an inventory of data on
                  disaster vulnerability and hazards.
         (ii)     A stocktaking of regional DRR interventions in the Asia and Pacific region by
                  regional organizations for past (from 2005), present, and upcoming interventions.
         (iii)    Preparation of an interactive knowledge map allowing easy updates by regional
                  partners.

10.      To achieve these outputs, the following key activities have been identified:

         (i)      For output 1, a regional risk inventory which will (a) identify and review available
                  sources and information on hazards,15 vulnerability, and risks; and (b) be based on
                  the collated information, prepare an analytical overview of the regional risk
                  patterns, and highlight potential information gaps.

         (ii)     For output 2, a regional stock take which will (a) determine the scope of work by
                  conducting a study on existing regional initiatives on DRR stocktaking; (b) develop
                  a work plan for information collection on DRR interventions from various regional
                  agencies after considering the desk survey report and inputs of the steering
                  committee members; (c) prepare a data collection template and engage wider
14
   The HFA was agreed upon at the World Conference on Disaster Reduction in Kobe, Japan in 2005, and later
   endorsed by the UN General Assembly. Based on the experience and knowledge of countries most affected by
   natural hazards, it lays out a detailed set of priorities to reduce disaster losses to be achieved by 2015.
15
   Since the inventory will collect material on major natural hazards affecting the region, sources and information
   pertaining to climate change adaptation will be included, hence supporting regional, and ADB’s, efforts in this area.
4

                  participation after consultations with IAP steering committee members; (d) collect
                  and update information from data sources and organizations active in the Asia and
                  Pacific region; (e) organize two regional workshops—a regional training workshop
                  to introduce and finalize the data collection templates, and a regional stakeholder
                  workshop to review and complete the findings of the stocktaking exercise; (f)
                  prepare a consultative version of the document on DRR interventions in the
                  subregions of Asia and the Pacific and submit it to the IAP steering committee; and
                  (g) submit a draft report to the IAP steering committee and publish the final
                  outcome.

          (iii)   For output 3, an interactive knowledge map which will (a) seek feedback from the
                  steering committee members 16 Pacific Islands Applied Geoscience Commission
                  (SOPAC), and the World Bank and technical group to prepare a template for an
                  interactive knowledge map to update information; (b) develop, host, and allocate
                  server space for the online tool to collect and reflect the information collated on
                  hazard and vulnerability information and regional DRR initiatives; (c) develop maps
                  and charts based on the analysis of information from the stocktaking of regional
                  DRR initiatives; and (d) link the interactive knowledge map to the UNISDR
                  Prevention Web and develop a regular update strategy.

11.      The analytical framework of the stocktaking will be guided by the HFA. The five priorities
for action described in the HFA are to (i) ensure DRR is a national and local priority with a strong
institutional basis for implementation; (ii) identify, assess, and monitor disaster risks, and enhance
early warning; (iii) use knowledge, innovation, and education to build a culture of safety and
resilience at all levels; (iv) reduce the underlying risk factors; and (v) strengthen disaster
preparedness for effective response at all levels.

12.      The methodology for data collection will be developed through this TA, and will embrace
the following principles. It will (i) provide broad and inclusive overview of the information on DRR
and related initiatives, (ii) record information in a neutral and uncontroversial manner, (iii) build on
and add to the existing stocktaking and mapping initiatives, (iv) adopt a user friendly approach to
encourage participation for information sharing and access, (v) develop a sustainable tool which
will serve to update information periodically in the region, and (vi) focus on regional initiatives.
The methodology will be based on a range of tools and methods for data collection, including (i)
networks analysis, (ii) web-based and online databases, (iii) desk studies, (iv) participatory
approaches that involve information providers through workshops, (v) telephone interviews, (vi)
competency mapping, and (vii) questionnaires.

13.     Information collection will initially be limited to regional initiatives. Once the system is
sufficiently developed and databases and maps have been populated, the project can be
expanded and a follow-up phase could be commissioned to record national initiatives for selected
or all countries. Information collection will also include subregional and sector studies and
surveys. Information collation and storage in relation to each HFA priority of action may be broken
down by region and/or subregion. A thematic approach may be pursued (e.g., urban disaster risk,
DRR governance systems, or climate change adaptation). A decision on the type of information
will be made at the project implementation phase in conjunction with the project steering
committee and implementing partners.



16
     The steering committee members are: ADB, ADPC, ADRC, ADRRN, IFRC, SOPAC, UNISDR, UNOCHA, UNDP,
     and World Bank.
                                                                                                    5

C.         Cost and Financing

14.    The total cost of the TA is $400,000. The TA will be financed on a grant basis by ADB’s
TA funding program. The cost estimates and financing plan are in Appendix 2.

D.         Implementation Arrangements

15.      ADB’s Regional and Sustainable Development Department, Capacity Development and
Governance Division, will have overall responsibility for the TA. ADB will appoint the Asian
Disaster Preparedness Center (ADPC) to be the Executing Agency (EA). The TA will be
implemented by the ADPC under the auspices of the IAP. Specific components of the TA may be
subcontracted to members of the IAP depending on the expertise required, and will be decided
after consultation with the IAP members during the inception stage of the TA. The EA will be
guided by a project steering committee chaired by the Bangkok office of the UNISDR, and
consisting of the following IAP members: ADB, ADPC, ADRC, ADRRN, IFRC, SOPAC, UNDP,
UNOCHA, and World Bank. This committee will have the following functions: (i) to identify
suitable implementing agency(ies), (ii) to provide overall guidance and technical and advisory
support to the EA and subcontractors, (iii) to monitor project implementation and progress, (iv) to
take decisions on project direction, (v) to share progress reports and results with the wider IAP,
(vi) to establish links with information providers and other key stakeholders, (vii) to contribute own
information to the stocktaking initiative, and (vii) to capture and disseminate lessons.

16.     ADB will enter into a letter of agreement with ADPC, which (i) will administer the TA funds
and make all related organizational and administrative arrangements, (ii) engage consultants for
specific components as required, (iii) disseminate the TA outputs, (iv) prepare project progress
reports, and (v) prepare an audited financial report. The EA may subcontract parts of the TA to
implementing partners. The TA funds will be released as specific project milestones are reached.
Disbursements under the TA will be done in accordance with ADB’s Technical Assistance
Disbursement Handbook.17

17.     TA implementation will start in December 2008 and end in June 2010. The EA will prepare
quarterly progress reports in a format to be agreed upon with, and submitted to, ADB and the
project steering committee. Progress reports will be submitted to ADB and the project steering
committee within 1 month of the end of the period to which they refer. The end of project report
will provide more detailed descriptions.

18.     The project will require approximately 22 person-months of international consulting
services. Individual consultants will be engaged in accordance with ADB’s Guidelines on the Use
of Consultants (2007, as amended from time to time). Outline terms of reference for consultant
positions are in Appendix 3.

                                   IV.      THE PRESIDENT'S DECISION

19.     The President, acting under the authority delegated by the Board, has approved the
provision of technical assistance not exceeding the equivalent of $400,000 on a grant basis for
Regional Stocktaking and Mapping of Disaster Risk Reduction Interventions for Asia and the
Pacific, and hereby reports this action to the Board.




17
     ADB. 2008. Technical Assistance Disbursement Handbook. Manila.
  6         Appendix 1



                                  DESIGN AND MONITORING FRAMEWORK

Design                      Performance Targets             Data Sources and/or
Summary                       and/or Indicators            Reporting Mechanisms               Assumptions and Risks
Impact                                                                                     Assumption
Regional                 Information of regional        Written and verbal references to   Regional stakeholders have
stakeholders provide     stocktaking and mapping        the stocktaking in policy and      strong interest in boosting
coherent support to      informs the policies and       program documents of IAP           cooperation and collaboration.
the DRR efforts of       programs of IAP members.       members.
national governments
and more effectively
address cross-border
and/or regional DRR
challenges.

Outcome                                                                                    Assumption
Regional policy          Database on disaster risk      UN global assessment reports.      Appropriate implementing
makers in the Asia       reduction generates                                               organization(s) which have the
and Pacific region       information for regional       Number of hits to the online       required technical expertise
able to identify         decision makers.               database for popularity            can be identified, and
disaster risk                                           estimation.                        acceptance from partners to
reduction progress                                                                         undertake this work.
and gaps for further
intervention.
Outputs                                                                                    Assumption
1. Regional disaster     Inventory of risk              Stocktaking report on regional     Regional stakeholders willing
risk reduction           assessments.                   risk patterns.                     to assign a focal or contact
patterns identified                                                                        person to provide information
                                                                                           for the project upon request.
2. Disaster risk         Stocktaking of disaster risk   Stocktaking report.
reduction database       reduction interventions                                           Risk
recording                completed by December                                             The lack of participation of
interventions in the     2009.                                                             some actors will affect the
Asia and Pacific                                                                           quality and
region is maintained                                                                       comprehensiveness of the
                                                                                           stocktaking
3. An interactive        Functioning interactive        Online map and database.
knowledge map            knowledge map.                 Prevention Web.
being updated by
regional institutions.
                                                                                                Appendix 1          7



Activities with Milestones
1. November 2008 – TA inception                                                           Inputs
    1.1 Output 1: Identify and review available sources and information on                • $80,000
    hazards, vulnerability, and risks.
    1.2 Output 2: Determine scope of work by conducting a study on existing
    regional initiatives on DRR stocktaking.
    1.3 Develop a work plan for information collection on DRR interventions
    from regional agencies after considering the desk survey and inputs of
    steering committee.
    1.4 Prepare a data collection template with a strategy to engage wider
    participants after consultations with the steering committee.

2. April 2009 – first report
    2.1 Output 1: Based on the collated information, prepare an analytical                •   $80,000
    overview of the regional risk patterns and highlight potential information
    gaps.
    2.2 Output 2: Collect and update information from data sources and
    organizations active in the Asia and Pacific region.
    2.3 Organize two regional workshops: (i) regional training to introduce and
    finalize data collection templates (March–April), and (ii) regional stakeholder
    workshop to review and complete findings of stocktaking exercise (October–
    November).
    2.4 Output 3: Consult with and get feedback from steering committee and
    technical group to prepare template for an online reporting tool and for
    updating information.

3. January 2010 – second report
     3.1 Output 2: Prepare a consultative version of the document on DRR                  •   $100,000
     interventions in all Asia subregions and the Pacific and submit to steering
     committee.
     3.2 Output 3: Develop host and allocate server space for the online tool to
     collect and reflect collated information on hazard and vulnerability
     information and regional DRR initiatives.
     3.3 Develop maps and charts based on the analysis of information from the
     stocktaking of regional initiatives.

4. April 2010 – third report
    4.1 Output 2: Submit draft report to steering committee and public final              •   $100,000
    outcome.
    4.2 Output 3: Link online tool to ProVention web and develop a regular
    update strategy.

5. June 2010 – final report                                                               •   $40,000
        Total                                                                             •   400,000
 DRR = disaster risk reduction, IAP = UN/ISDR Asia Partnership for Disaster Reduction, TA = technical assistance.
8   Appendix 2



                       COST ESTIMATES AND FINANCING PLAN
                                     ($’000)

        Item                                                  Total Cost
        A. Asian Development Bank Financinga
        1. Consultants
                a. Remuneration and Per Diem
                        i. International Consultants              130.0
                b. International and Local Travel                   40.0
                c. Reports and Communications                       35.0
        2. Equipmentb                                                5.0
        3. Training, Seminars, and Conferences                    140.0
        4. Miscellaneous Administration and Support Costs           40.0
        5. Contingencies                                            10.0
                        Subtotal (A)                              400.0
        B. Partner Contributions
        1. Asian Disaster Preparedness Center
                a. Personnel costs                                  10.0
                b. Miscellaneous Administration and Support          2.0
                c. Project Audit                                     4.0
        2. United Nations International Strategy for Disaster
        Reduction Bangkok Regional Office
                a. Technical Assistance Preparation and             10.0
                   Stocktaking Design
                        Subtotal (B)                                26.0
                                 Total                            426.0

       a
         Financed by the Asian Development Bank’s technical assistance funding program.
       b
         Possible equipment to be bought under the technical assistance includes a server for
         hosting and storage of data, two laptop computers, software, and other peripherals.
       Sources: Asian Development Bank and United Nations Development Programme estimates.
                                                                                  Appendix 3        9


                       TERMS OF REFERENCES FOR CONSULTANTS

1.     The individual consultants that will be engaged under component 1 of this technical
assistance will be supervised either by the Executing Agency, the Asian Disaster Preparedness
Center (ADPC), or one of the project implementing partners. A total of 22 person-months will be
required to carry out activities under component 1 (Table A3).

                           Table A3: Consultant Expected Results
                                                                                     Duration
Area of Expertise                                 Expected Results               (person-months)
Web-based database management          Design of online data management                 3
                                       tools
Geographic information system and      Development of maps and charts                    5
map development                        based on the analysis of data
Coordination and knowledge             Effective coordination and networking             7
networking, with experience in         with implementing partners and
geographic information systems         contributing organizations
and disaster risk reduction
Information and knowledge           Facilitate information collection on                 7
management with data analysis       disaster risk reduction programs and
and disaster risk reduction skills  development of reports,
                                    spreadsheets, etc.
Source: Asian Disaster Preparedness Center. Bangkok.

2.     The following assignments have been identified:

       (i)     one regional disaster risk reduction (DRR) specialist (international consultant, 7
               person-months),
       (ii)    one geographic information system (GIS) and database specialist (international
               consultant, 7 person-months),
       (iii)   two information managers (international consultants, total of 5 person-months),
               and
       (iv)    one web designer and developer (international consultant, 3 person-months).

3.     Overview of terms of reference:

       (i)     Regional disaster risk reduction specialist. Under the overall guidance of the
               ADPC, the regional DRR specialist will undertake the following activities: (a)
               overall coordination and analysis of information templates and criteria based on
               the Hyogo Framework for Action, (b) provide strategic direction on the scope and
               identify regional agencies by desk research and studies, (c) network with all the
               project partners and colleagues for development of interactive knowledge map
               format for data collection, (d) prepare a work plan and sharing with partners in
               implementation, (e) provide guidance on all the data collected from the IAP
               members, (f) coordinate with the IAP members on the data collection process, (g)
               compile and analyze feedback of participants and write periodical reports, (h)
               provide guidance on the regional implementation agency in the organization of
               the consultative meetings with various partners, (i) represent the project in
               meetings and discussions to popularize the DRR regional stocktaking initiative,
10   Appendix 3



             and (j) provide technical inputs for the production of all final outputs and
             publications.

     (ii)    Geographic information system and database specialist. Under the overall
             direction and guidance of the ADPC, the GIS and database specialist will be
             responsible for (a) analyzing the collected information and database structure; (b)
             preparing regular charts, graphs, and periodicals for disseminating the analyzed
             and gathered information with respect to themes and issues; (c) translating
             collected information into maps covering the Asia and Pacific region on various
             thematic issues; (d) supporting the development of interim and final regional
             assessment reports; and (e) supporting the development of a users' and technical
             guide. The specialist will report directly to the regional DRR specialist.

     (iii)   Information managers. Under the overall guidance of the ADPC, the information
             managers will undertake the following activities: (a) identify key participants in
             addition to the desk study conducted by regional office to determine the scope of
             the survey, (b) provide technical support and guidance to encourage the IAP
             subregion-based organizations to participate in the survey, (c) continuously follow
             up with participating organizations to encourage the data feeding, (d) collect data
             from existing institutions and feed them in to the interactive knowledge platform
             where necessary, (e) support the development of a users' and technical guide,
             and (f) send regular reports on the progress and feed back to the Executing
             Agency, and work as a bridge between the subregion and the regional
             stocktaking project.

     (iv)    Web designer and developer. Under the overall direction and guidance of the
             ADPC, the web designer and developer will be responsible for (a) conducting the
             system requirement study for the interactive knowledge map; (b) preparing the
             outline of the interactive knowledge map and developing the specification for
             hardware and software requirements for the initiative; (c) designing the interactive
             knowledge map and representing IAP in technical experts meetings; (d)
             identifying the appropriate technology to be used for the development and
             deployment of the system; (e) developing the interactive knowledge map in this
             stipulated time schedule; (f) supporting, identifying, and registering domain and
             other hosting services; (g) providing updates and support for 1 year after the
             development of the interactive knowledge map; and (h) support the development
             of a users' and technical guide. The web designer and developer will report
             directly to the regional DRR specialist.

				
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Description: Stocktaking Forms of Relief Goods document sample