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Store Transfer Form - Excel

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Store Transfer Form - Excel Powered By Docstoc
					                                                           Cost Transfer Forms
                                                                                                                           Where to Send
      Form Name                   When to Use                       Source                       Examples                 Completed Form
Feeder Cost Transfer     Isolated corrections to GL or   Feeder system               Wrong account for a telephone        Feeder Owner,
Form                     GM accounts that originated                                 Wrong account on a copy job          see list in next
                         from a feeder system, see                                   Wrong account for computing          worksheet
                         transaction sources in next                                 services
                         worksheet
                         Note: Isolated corrections to   Only GL journal entries with Wrong account on an income transfer N/A
                         JEs can be done by you          Manual source                Wrong account on an internal cost
                         directly in GL without any                                   allocation
                         form.
GM Cost Transfer Form    Any transfer of costs between   Any Oracle application or   Move overspending to cost sharing    Sponsored
                         two GM accounts, except for     feeder system EXCEPT        award                                Projects
                         Payroll Labor Distribution      LABOR DISTRIBUTION          Wrong account on expense report      Accounting,
                         (see below)                                                 Wrong account on invoice             UTDC, 3rd FL
                                                                                     Wrong account on TTC transaction

Separate Forms:
GM Value Change Form Correct set up information on GM Award or Project               Wrong task organization              Sponsored
                     projects, tasks or awards:    screens                           Wrong award organization             Projects
                        Organizations                                                Wrong customer on an award           Accounting,
                        Types                                                        Wrong award purpose                  UTDC, 3rd FL
                        Customers
                        Purposes
Payroll Distribution Correct any payroll           Labor Distribution (OLD)          Wrong account on employee labor      Payroll,
Adjustment Form      distribution from July 1                                        schedule                             Financial
                     forward                                                         Wrong account on employee roster     Services, UTDC,
                                                                                     Wrong account on time card           1st FL
                         Note: There is only one case                                transaction
                         when payroll accounts can be
                         changed without using this
                         form: GL Cost Transfers
                         (mass maintenance).
AP Redistribution Form   Corrections to expense          Accounts Payable, Self      Wrong account on expense report       Accounts Payable,
                         reports, invoices and TTC       Service Applications for    Wrong account on invoice              Financial
                         transactions (GL to GL or       Expense Reports and         Wrong account on TTC transaction      Services,
                         between GL and GM)              Procurement Card                                                  UTDC, 2nd FL
AR Redistribution Form   Corrections to deposits made    Accounts Receivable         Wrong account on a deposit of cash or Cash Operations,
                         at Cash Operations                                          checks                                Financial
                                                                                                                           Services,
                                                                                                                           12C Warner Hall




       526b861f-18c7-429e-8b74-613852163beb.xls                                                                           fsg04.29.08
      Feeder Source Name             Contact           Address                  E-mail        Phone    Frequency
COMP SCI RECHARGE          Jacob Hammerschmitt    WEH 3202           jhammer@cs.cmu.edu       8-7693   Monthly
COMPUTER STORE             Haley Comer-Williams   6555PENN 148       hcomer@andrew.cmu.edu    8-4904   Daily
CREDIT_CARD_FEES           Lisa Luffe             UTDC 323A          lluffe@andrew.cmu.edu    8-4534   Monthly
DEVELOPMENT-BSR            Brian Gollum           PPG6 14th FL       brig@andrew.cmu.edu      8-1403   Weekly
DINING SERVICES            Karen Hornak           MG E101            kh2u@andrew.cmu.edu      8-6891   Monthly
E-COMMERCE                 Robert Gabert          311 SCRG 242       gabert@cmu.edu           8-4534   Daily
FMS-MAXIMO                 Denise McConnell       FMSB               denisem@andrew.cmu.edu   8-6093   Bi-Monthly
FMS-UTILITIES              Denise McConnell       FMSB               denisem@andrew.cmu.edu   8-6093   Weekly
HRIS                       Dave Burzese           311 SCRG 234       breeze@cmu.edu           8-3862   Per payroll
INSTRUCTIONAL TECHNOLOGY   Heather DePasquale     GAFT - 4615 FRBS   none available           8-5694   Monthly
MI_STORES                  Francine Pugsley       MI 424             fj10@andrew.cmu.edu      8-7699   Monthly
POST OFFICE                Ray Perret             UC                 rperret@andrew.cmu.edu   8-2928   Monthly
RETAIL STORES              Chuck Schneider        UC113A             ces1@andrew.cmu.edu      8-2966   Weekly
ROBOTICS                   Becky Klaas            NSH 3104           bklaas@cmu.edu           8-2588   Monthly
SIS/SAR                    Linda Rupert           WH 19              lr0g@andrew.cmu.edu      8-5761   Daily
TELECOMMUNICATIONS         Mimi Furman            BRH 101A           mimif@andrew.cmu.edu     8-8636   Monthly
TEPPER WORD PROCESSING     Shelly Segal           GSIA 212           ssegal@andrew.cmu.edu    8-3874   Weekly
TES-HRIS                   Pat Schaller           WHIT               psch@andrew.cmu.edu      8-7478   Bi-Monthly
UPS                        Ryan Jackson           UTDC               ryanj@andrew.cmu.edu     8-1002   Weekly
UR-COPY CENTERS            Mark Cacese            6555 Penn          mc7o@andrew.cmu.edu      8-5774   Weekly
UR-PRINTING                Kim Murray             6555 Penn 154      km2y@andrew.cmu.edu      8-3034   Bi-Monthly
UR-PUBLICATIONS            Kim Murray             6555 Penn 154      km2y@andrew.cmu.edu      8-3034   Bi-Monthly
URS-CYLINDER DEMURRAGE     Francine Pugsley       MI 424             fj10@andrew.cmu.edu      8-7699   Monthly
URS-ICS                    Vernon Lentz           6555 Penn          vl05@andrew.cmu.edu      8-2931   Weekly
WAREHOUSE SERVICES         Vernon Lentz           6555 Penn          vl05@andrew.cmu.edu      8-2931   Monthly
FEDEX KINKOS               Karen Hornak           MG E101            kh2u@andrew.cmu.edu      8-6891   Monthly




                                                                                                                     fsg04.29.08
                                                  Carnegie Mellon
                                             Feeder Cost Transfer Form
 Purpose of This Form: Use this form to correct accounts on feeder transactions. Send this form to the
 owner of the feeder system.

1. Original Transaction Information
 Transaction Date:                            Transaction Description:


    Original Charge Information: (enter credits as negative amounts) Please circle the Set of Books where the original
                             transaction was entered (GL only)      AUS      QAR      USA

     GL Amount          Object Code   Funding Source      Function       Activity           Organization          Entity




     GM Amount             Project    Task       Award         Expenditure Type (Text)            Organization (Text)




   Correcting Information: (enter credits as negative amounts) The correcting information will be entered in the Set of
                                       Books the original transaction was entered

     GL Amount          Object Code   Funding Source      Function       Activity           Organization          Entity




     GM Amount             Project    Task       Award         Expenditure Type (Text)            Organization (Text)




2. Justification
 Justification:




3. Initiating Department Information
      Organization Name:                                                            Telephone:
             Prepared By:                                                                Email:
                  Signature:                                                              Date:
4. Authorization (must be different from the requester)
        Business Manager                                                            Date:
    Principal Investigator                                                          Date:
           Associate Dean                                                           Date:
   Spons. Projects Acctg.                                                           Date:
  SPA Director/Controller                                                           Date:



                                                                            526b861f-18c7-429e-8b74-613852163beb.xls 04.29.08
                                                  GM Cost Transfer Form

  Purpose of This Form: Use this form to correct accounts on GM transactions. Send the completed forms to: UTDC 3rd Floor -
  100000 award to Sponored Projects Accounting and 500000 awards to: Elaine Branson - UTDC 216.


1. Transaction Information


    Select one:                                   Cost Center to be corrected:
                          Conversion Trans


                          Mass Maintenance


                          Selected Transactions   Attach export from GM Expenditure Inquiry and highlight lines to transfer.


                          Project        Task        Award                         Justification for Transfer


  Source


  Target




2. Initiating Department Information

 Organization Name:                                                         Telephone:                  Email:
        Prepared By:

           Signature:                                                                           Date:

3. Authorization (must be different from the requester)
        Business Manager                                                              Date:
     Principal Investigator                                                           Date:
           Associate Dean                                                             Date:
    Spons. Projects Acctg.                                                            Date:
  SPA Director/Controller                                                             Date:




    526b861f-18c7-429e-8b74-613852163beb.xls - GM                                                                  fsg04.29.05
                                                GM Value Change Form

   Purpose of This Form: Use this form to change project, task and/or award set up information. Send the
            completed form to Sponsored Projects Accounting, UTDC 3rd Floor, or fax 8-5841.

1. Change Information

                                                          Old Value                        New Value
  Project
      Project Organization

       Project Type

  Task
     Task Organization

       Task Service Type

  Award
     Award Organization

       Funding Source (Customer)

       Award Purpose


2. Initiating Department Information


 Organization Name:                                                   Phone:              Email:
        Prepared By:
           Signature:                                                                  Date:
3. Authorization (must be different from the requester)
        Business Manager                                                       Date:
     Principal Investigator                                                    Date:
           Associate Dean                                                      Date:
    Spons. Projects Acctg.                                                     Date:
  SPA Director/Controller                                                      Date:




    526b861f-18c7-429e-8b74-613852163beb.xls - GM Value Change Form                                    fsg04.29.05

				
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Description: Store Transfer Form document sample