Start Up Investment Request

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					                                           STATE OF MICHIGAN
                                      DEPARTMENT OF EDUCATION
                                               LANSING
                                                                                             MICHAEL P. FLANAGAN
JENNIFER M. GRANHOLM                                                                           SUPERINTENDENT OF
      GOVERNOR                                                                                 PUBLIC INSTRUCTION




       October 26, 2005




       To:        Intermediate School District Superintendents


       From:      Mike Flanagan

       Subject:   RFP for Great Start Collaboratives


       In February of 2005, Governor Granholm announced the creation of the Michigan
       Early Childhood Investment Corporation (ECIC) and charged it to oversee the
       implementation of the Great Start system - Michigan’s comprehensive early
       childhood system. The goal of the Great Start system is for all Michigan children to
       enter kindergarten safe, healthy, and eager to succeed in school and in life. I am
       pleased to serve on the Executive Committee of the ECIC. (Sally Vaughn also
       serves on your behalf.)

       I want to inform you that initial funds are now available for intermediate school
       districts to apply to convene Great Start Collaboratives, on behalf of their
       communities. Great Start Collaboratives will be the local planning and decision-
       making bodies for the Great Start system. I highly encourage you to review the
       attached “Request for Proposal” and seriously consider leading the development of
       a proposal for your community.

       Questions regarding the “Request for Proposal” may be directed to Joan Blough,
       Great Start Collaborative Grant Coordinator, at 269-345-5968 or
       bloughj@michigan.gov.

       Thank you very much for your efforts on behalf of young children and their families.

       Attachments




                                           STATE BOARD OF EDUCATION

                         KATHLEEN N. STRAUS – PRESIDENT • JOHN C. AUSTIN – VICE PRESIDENT
                       CAROLYN L. CURTIN – SECRETARY • MARIANNE YARED MCGUIRE – TREASURER
                              NANCY DANHOF – NASBE DELEGATE • ELIZABETH W. BAUER
                                     REGINALD M. TURNER • EILEEN LAPPIN WEISER

                        608 WEST ALLEGAN STREET • P.O. BOX 30008 • LANSING, MICHIGAN 48909
                                       www.michigan.gov/mde • (517) 373-3324
                       Michigan Early Childhood Investment Corporation
                                REQUEST FOR PROPOSALS
                      GREAT START COLLABORATIVES - YEAR ONE
                                       FY 2005 - 2006


Part I. General Information

Background
In February of 2005, Governor Granholm announced the creation of the Michigan Early
Childhood Investment Corporation (ECIC) and charged it to oversee the implementation of the
Great Start system—Michigan’s comprehensive early childhood system. The goal of the Great
Start system is for all Michigan children to enter kindergarten safe, healthy and eager to succeed
in school and in life.

Great Start Collaboratives will be the local planning and decision-making bodies for the Great
Start system. The Great Start Collaboratives will conduct a community needs assessment based
on the Great Start components 1 . A long-term, strategic plan will be developed based on the
findings of the needs assessment. The strategic plan will outline how, over time, services and
supports from all of the Great Start system components will be made accessible to every child
from birth to kindergarten entry and his/her family.

Grant Purpose
Initial funds are now available for intermediate school districts to apply to convene Great Start
Collaboratives. Grants awards will be made for a 12-month period. However, grant awards may
be renewed if criteria are met. 2 All funds will be awarded based on the selection criteria outlined
in this document. Two distinct award designations will be made, as follows:

Designation as a Great Start Collaborative
Up to seven communities will be designated and funded as Great Start Collaboratives. These
applicants will be funded to:

        A. Implement an effective, inclusive and collaborative governance structure for the
           Great Start Collaborative;
        B. Complete a community strengths and needs assessment in all seven Great Start
           system components;
        C. Prepare a strategic plan which systematically addresses the community strengths and
           needs identified in the assessment and establish priorities for implementation in
           Year 2;
        D. Prepare an action agenda that details the resources and actions needed to move
           forward with the priorities for implementation in Year 2;
        E. Implement the local portion of the Great Start system public awareness campaign;

1
  Great Start System Components: Physical Health, Social-Emotional Health, Family Support, Parenting Education,
Early Care and Education, Basic Needs, Economic Security and Safety, and Infrastructure.
2
  Grantee must meet criteria established for substantiated need for additional funds and time to complete grant
objectives.


                                                                                                              1
        F. Communicate and share information with the local early childhood community;
        G. Provide mentoring, within reasonable expectations, to the Great Start Planning
           Partnerships communities;
        H. Participate in all Great Start system accountability and evaluation efforts, including
           the provision of timely data and information as required for ECIC reports;
        I. Participate in technical assistance and learning opportunities provided through the
           auspices of the ECIC; and
        J. Begin the design and implementation of the infrastructure 3 components of the Great
           Start Collaborative.

Designation of Capacity Building
Up to three communities will be funded and designated as Capacity Building based on the
selection criteria outlined in this document. Capacity Building communities will receive
intensive and individualized technical assistance, consultation and mentoring designed to result
in their designation as a Great Start Collaborative within three years or less.

Eligible Applicants
Intermediate school districts (ISDs) are the only entities eligible to apply to convene a Great
Start Collaborative, on behalf of their communities. 4

An intermediate school district for a county that meets the federal definition as “urban” 5 may
choose to convene a Great Start Collaborative for a portion of the county. This portion of the
county must have been identified, by the proposed Great Start Collaborative, as having the
greatest need for early childhood services and supports. The Great Start community assessment
and planning process would be initiated in that portion of the county. The strategic plan that is
submitted by the Great Start Collaborative at the end of Year One will need to detail how the
remaining areas of the county will under go a similar assessment and planning process in
subsequent years.

A multi-county intermediate school district can apply to convene a Great Start Collaborative for
only one of its counties.

Please Note: Each county is eligible to receive only one 6 Great Start Collaborative Assessment
and Planning grant no matter how it subdivides its ISD service area to conduct community
assessment and planning.

Grant Range and Funding Limits
The minimum grant amount will be $150,000 for one 12-month grant period. A 10 percent
match is required for these funds. Please see Appendix II for additional information regarding
the match requirements.
3
  Infrastructure includes: Financing, governance, data collection and analysis, quality assurance, service
coordination, communication, accountability, monitoring, and personnel development.
4
  See the “Interlocal Agreement Between the Department of Human Services and Participating Intermediate School
Districts.” February 2005.
5
  Calhoun, Genesee, Ingham, Kalamazoo, Kent, Macomb, Muskegon, Oakland, Washtenaw and Wayne counties.
6
  Grantee must meet criteria established for substantiated need for additional funds and time to complete grant
objectives.


                                                                                                                  2
Funds in excess of the base award of $150,000 may be available during each 12-month grant
period. These awards will be based on the size of the birth to five population and/or the number
of children from birth to age five living in poverty within the designated geographic area
addressed by the applicant. Negotiations will take place between selected applicants and the
ECIC concerning these potential additional funds.

Grants amounts for Capacity Building communities will be individually negotiated. It is
anticipated that a minimum grant award will be $50,000.

Grant Renewal
As was referenced previously, grantees may be eligible for renewal if criteria are met for
substantiated progress toward grant outcomes and if substantiated/reasonable need exists for
additional time to complete grant outcomes.

It is anticipated that a Great Start Collaborative will be eligible to apply for additional funds, in
subsequent years, to support the implementation of its ECIC approved strategic plan. Eligibility
to apply for this funding will be based on the substantial fulfillment of the Great Start
Performance Measures for Community Assessment and Planning.

Rejection of Proposals
The Michigan Early Childhood Investment Corporation reserves the right to reject any and all
proposals received as a result of this announcement and will do so if the proposals do not adhere
to funding specifications or application preparation instructions.

Closing Date and Delivery Address
Applicants should submit an original and five (5) copies (FOR A TOTAL OF SIX) of the
application by 5:00 p.m., December 9, 2005, to the Michigan Early Childhood Investment
Corporation. No faxed applications will be accepted.

Acceptable packaging and mailing procedures are:

       •   The postmark or other mailing validation must be documented by delivery agent for
           delivery on or before December 9, 2005. The original grant and copies should be
           enclosed in a sealed envelope within the mailing package. The Application Checklist
           in Appendix I must be completed and attached to the top of the original application
           for appropriate check-in by the secretary. If the applicant uses a delivery service, the
           dated receipt for delivery service must be available to validate the December 9, 2005
           delivery agreement.
       •   When the grant application is received, the Application Checklist on the front of the
           application package will be signed by the appropriate staff at the ECIC and faxed to
           the applicant to verify receipt of the application and participation in the grant
           competition. The applicant is responsible for contacting Joan Blough at
           (269) 345-5968 by 5:00 p.m. on December 12, 2005 if the applicant does not receive
           a faxed copy of the signed check-in form.
       •   In the case of a late delivery of the grant application, verification of appropriate
           delivery efforts will be required to participate in the competitive grant process.


                                                                                                        3
Applications sent by mail/overnight express should be addressed to:

Michigan Department of Community Health
Bureau of Family, Maternal & Child Health
Capital View Building – 6th Floor
201 Townsend Street
Lansing. MI 48913

Application Preparation, Page Limit, Font Size and Packaging
Applications should be prepared simply and economically, with a font no smaller than Times
New Roman 12-point; margins must be no less than one inch in width. The narrative section, not
including the Evidence of Readiness documentation, must not exceed 20 pages in length.
All application pages must be securely stapled. Colored paper, special bindings and binders
should not be used.

Acknowledgement
All publications, including reports, films, brochures and any materials developed with funding
from this program must contain the following statement, “These materials were developed under
a grant awarded by the Michigan Early Childhood Investment Corporation.”

Nondiscrimination and Other Compliance with Law
Application must include a statement of assurance of compliance with all federal and state laws
and regulations prohibiting discrimination and with all requirements and regulations of the
Michigan Early Childhood Investment Corporation. See Appendix III for further information.

Americans with Disabilities Act
The Michigan Early Childhood Investment Corporation is committed to providing equal access
to all persons in the operation of its programs and services. Individuals with disabilities needing
accommodations for effective participation in this grant competition are invited to contact the
Michigan Early Childhood Investment Corporation for assistance.

Where to Obtain Help
The instructions contained in these materials are issued by the Michigan Early Childhood
Investment Corporation, the sole point of contact in the state for this grant. Questions regarding
applications should be directed to the Michigan Early Childhood Investment Corporation,
Joan Blough, (269) 345-5968 or bloughj@michigan.gov.

Application Pre-proposal Conference
An application technical assistance meeting will be held on November 8, 2005 from 9:30 a.m. to
12:30 p.m. at the Michigan Department of Community Health, Baker-Olin West Bldg.,
3423 N. Martin Luther King, Jr., Blvd., Lansing, MI. The purpose of this meeting is to review
the Great Start Collaboratives competitive grant program and to allow potential applicants to ask
questions related to the application and selection process. There is no charge for this technical
assistance. To register go to www.tcombridge.org/events/MDE, click on “2005-2006 Great Start
Collaboratives Technical Assistance Workshop,” then click on “Register Here.”




                                                                                                     4
Part II. Additional Information

Local Match
A 10 percent match is required for funds provided through this competition. The match may be
cash or in-kind. Please see Appendix II for further information.

Payment Schedule
All grantees will be required to request funds as needed to pay expenses. Payment to the grantee
will be made through the Michigan Early Childhood Investment Corporation. Expenditure
Report/Request for Funds forms will be provided by the Michigan Early Childhood Investment
Corporation.

Financial Reporting
A final report of expenditures will be required within 45 days of the grant ending date each year,
showing all bills paid in full. It is expected that grantees will have a standard account audit
completed prior to the submission of their final report of expenditures.

Performance Reporting and Monitoring Responsibilities
The grantee will be expected to complete quarterly performance reports in a format provided by
the Michigan Early Childhood Investment Corporation and comply with all ECIC monitoring
responsibilities in a timely manner.


Part III. Review Process Information

Review Process
All applications will be evaluated using a review system. Award designations will be based on:
merit and quality; population need; and geographic balance of proposals. The enclosed rubrics
will be used as a rating instrument in the review process. All proposals will be evaluated
according to the review criteria provided in the rubrics. The Executive Committee of the
Michigan Early Childhood Investment Corporation will make the final designations of the Great
Start Collaboratives and Capacity Building grants on January 12, 2006. All applicants will be
notified of the Executive Committee’s action.

Grant Reviewers
The Michigan Early Childhood Investment Corporation will designate a panel of reviewers who
are knowledgeable about collaborative approaches to comprehensive early childhood system
building. The review panel will attend a training session prior to reviewing proposals and will
use a consensus process to enhance review reliability of the final score. Persons involved in the
development of a proposal or persons who stand to financially benefit from a proposal will not
serve as reviewers.




                                                                                                    5
Part IV: Application Instructions and Review Criteria

1. Documentation of Readiness
   Listed below are Readiness Criteria for potential Great Start Collaboratives. These
   Readiness Criteria are based on expert advice solicited from Michigan communities and
   insight gained from previous collaborative system building efforts for children and families.
   The Readiness Criteria encompass the essential qualities needed in a community to support a
   successful Great Start Collaborative. It is recognized that measures of readiness fall along a
   continuum and that no community is likely to be equally ready in all criteria.

   Readiness Criterion A: The community has committed local funds to early childhood
   programs and services and has leveraged both public and private investment in early
   childhood.

   Evidence of this Readiness Criterion is demonstrated by documentation of the following:
   • Shared resources (i.e., in-kind staff, funds, space, etc.) across agencies and systems to
      achieve common results and goals. Acceptable documentation: budget and budget
      narrative; community collaborative reports; and local United Way reports.
   • Track record of local funding for early childhood initiatives and programs. Acceptable
      documentation: budget and budget narrative; community collaborative reports; and local
      United Way reports.
   • Leveraged local investment (public and private) to accomplish desired outcomes.
      Acceptable documentation: budgets and budget narrative; community collaborative
      reports; and local United Way reports.

           Not Ready              Partially Ready            Almost Ready                    Ready
    No documentation of        Capacity or              Capacity and                Resources (i.e., in-kind
    the capacity and           willingness is present   willingness is present to   staff, funds, space,
    willingness to share       to share resources       share resources across      etc.) are shared across
    resources (i.e., in-kind   across agencies and      agencies and systems to     agencies and systems
    staff, funds, space,       systems to achieve       achieve common results      to achieve common
    etc.) across agencies      common results and       and goals.                  results and goals.
    and systems to achieve     goals.
    common results and
    goals
    No documentation of a      Local funding for an     Local funding for more      Sustained local
    track record of local      early childhood          than one early childhood    funding for a cross
    funding for early          program.                 program or for a cross      agency early childhood
    childhood initiatives                               agency early childhood      initiative.
    and programs.                                       initiative.
    No documentation of        Local leverage but       Local funds are being       Documentation of
    leveraged local            insufficient             used to support early       leveraged local
    investment.                documentation.           childhood efforts but       investment.
                                                        they are not being
                                                        leveraged.




                                                                                                          6
Readiness Criterion B: The community has a commitment to the collaborative
organization of comprehensive and seamless services for young children and their
families.

Evidence of this Readiness Criterion is documented by the following:
• The degree to which the community has coordinated seamless and comprehensive
   services to young children and their families, including poor, minority, non-English
   speaking, special needs and traditionally underserved populations. Acceptable
   documentation: memorandum of understanding, letters of agreement; community
   collaborative reports; and local United Way reports.
• Broad and inclusive involvement of the community in early childhood collaborative
   activities, including the participation of parents of young children who represent the ethic
   and racial diversity of the community. Acceptable documentation: announcements of
   parent meetings, focus groups or community forums, in the native languages of the
   parents who live in the community, and written documents produced from said forums;
   protocols for outreach to parents, including non-English speaking parents; community
   collaborative or early childhood collaborative meeting minutes which address community
   and parent involvement; community collaborative reports on early childhood activities;
   and membership lists.
• Written operating procedures for the conduct of business of the early childhood
   workgroup or collaborative.

       Not Ready              Partially Ready         Almost Ready                 Ready
 Services are not         Community is            Community is             Most young children
 coordinated, seamless    coordinating at least   coordinating more than   and their families have
 and comprehensive.       two programs, across    two programs, across     access to coordinated,
                          agencies, e.g., MSRP    agencies, resulting in   seamless and
                          and Head Start have     more comprehensive       comprehensive
                          joint recruitment.      services for young       services.
                                                  children and their
                                                  families.
 No involvement of the    Community has been      Involvement of           Broad and inclusive
 community in             involved in             community and            involvement of the
 collaborative early      collaborative early     parents has not been     community in
 childhood activities,    childhood activities,   broad and inclusive.     collaborative early
 including no             but parents have not.                            childhood activities,
 involvement of parents                                                    including the
 of young children.                                                        participation of parents
                                                                           of young children.
 No written operating     N/A                     N/A                      Written operating
 procedures exist.                                                         procedures exist for
                                                                           the conduct of business
                                                                           of the early childhood
                                                                           workgroup or
                                                                           collaborative.

Readiness Criterion C: The community has assessed its early childhood strengths and
needs and developed a strategic plan to address those strengths and needs.


                                                                                                 7
Evidence of this Readiness Criterion is documented by the following:
• An early childhood strengths and needs assessment for the community, including the
   extent of parent and community engagement, has been completed.
• A current early childhood strategic plan exists for the community.

       Not Ready             Partially Ready           Almost Ready                    Ready
 No early childhood       Community has           Community has               Community has
 strengths and needs      assessed early          assessed early              completed an early
 assessment has been      childhood strengths or  childhood strengths         childhood strengths
 completed in the         needs.                  and needs, but has not      and needs assessment,
 community.                                       addressed the extent of     including the extent of
                                                  parent and community        parent and community
                                                  engagement.                 engagement.
 No current early         Community has an        Community has an            Community has a
 childhood strategic      early childhood         early childhood             current early childhood
 plan.                    strategic plan that has strategic plan that has     strategic plan.
                          not been updated in the not been updated in the
                          last three years.       last two years.
 Early childhood          Early childhood         Early childhood             Early childhood
 assessment and plan      assessment and plan     assessment and plan         assessment and plan
 address only one Great   address two Great Start address three Great         address four or more
 Start system             system components.      Start system                Great Start system
 component.                                       components.                 components.

Readiness Criterion D: The intermediate school district (ISD) works in a collaborative
and inclusive manner with its community partners, sharing leadership and resources.

Evidence of this Readiness Criterion is documented by the following:
• ISD regularly and actively participates on the designated Community Collaborative.
   Acceptable documentation: Community Collaborative meeting minutes; and Community
   Collaborative reports.
• The ISD and other partners in the community have formal written agreements related to
   early childhood programs and services. Acceptable documentation: memorandum of
   understanding; interagency agreements; and contracts.

        Not Ready            Partially Ready              Almost Ready                 Ready
 ISD does not             ISD participates in less   ISD is a regular         ISD is an active
 participate on the       than 50 percent of the     participant in the       participant providing
 Community                Community                  Community                leadership on the
 Collaborative.           Collaborative              Collaborative            designated Community
                          meetings.                  meetings.                Collaborative.
 No formal written        ISD and community          ISD has a formal         ISD and other partners
 agreements exist         parents have informal      written agreement with   in the community have
 between ISD and          agreements related to      one community partner    formal written
 community partners       early childhood            related to early         agreements related to
 related to early         programs and services.     childhood programs       early childhood
 childhood programs                                  and services.            programs and services.
 and services.



                                                                                                     8
2. Analysis of Local Need and Population Indicators
   Community conditions, represented by indicators such as the percent of children living in
   poverty in the community or the disparities in infant mortality across racial or ethnic groups,
   have a great deal of impact on a community’s capacity to assure that every young child is
   safe, healthy and ready to succeed in kindergarten.

   •   Provide a narrative analysis of your community’s current performance on the following
       indicator: the percent of children 0-5 living in poverty. (This indicator is available from
       the U.S. Census.) Please include in this analysis the impact of current status of this
       indicator on children’s preparation for success in kindergarten.
   •   Provide a narrative analysis of up to three additional indicators of community conditions
       that will illustrate needs unique to your community. Please address in this analysis how
       children’s success in kindergarten is related to the current status of these indicators.
       Applicants are encouraged to select indicators that represent the most pressing issues
       currently impacting kindergarten readiness in your community. Indicators to consider
       are: disparities in infant mortality across racial and ethnic groups; number of schools not
       achieving Adequate Yearly Progress (AYP) as required by the “No Child Left Behind”
       Act; rate of teen-age pregnancy; the number languages other than English that are spoken
       in your community and the number of speakers of these languages; and percent of racial
       or ethnic minorities in special education as compared to the percent in the general
       education population.

          Not Ready              Partially Ready            Almost Ready                  Ready
    Narrative does not       Narrative analyzes the    Narrative analyzes the    Narrative thoroughly
    analyze the current      strengths or the          strengths and             analyzes the strengths
    performance of the       weaknesses of the         weaknesses of the         and weaknesses of the
    community relative to    community relative to     current performance of    current performance of
    the percent of young     the percent of young      the community relative    the community relative
    children living in       children living in        to the percent of young   to the percent of young
    poverty.                 poverty.                  children living in        children living in
                                                       poverty.                  poverty.
    Narrative does not       Narrative analyzes one    Narrative analyzes up     Narrative provides a
    analyze any additional   additional indicator of   to three additional       thorough analysis of
    indicators of            community conditions      indicators of             three additional
    community conditions.    and its impact on         community conditions,     indicators of
                             kindergarten readiness.   but does not address      community conditions
                                                       their impact on           and their impact on
                                                       kindergarten readiness.   kindergarten readiness.

3. Local Capabilities and Goals
   Please provide a narrative response to the following:
   • What other efforts are underway in your county/community that will provide
      opportunities to deepen the impact of your Great Start Collaborative’s participation in the
      Great Start system; e.g., preschool to kindergarten transition practices, efforts underway
      to link elementary schools with early childhood initiatives, mental health consultation for
      child care, quality initiatives for child care, and parent-to-parent supports? How will the
      identified initiatives deepen the impact of Great Start in your community?



                                                                                                       9
      Not Ready              Partially Ready              Almost Ready                   Ready
No initiatives were      Initiatives are             Briefly describes         Thoroughly describes
described.               identified, but their       initiatives underway in   all initiatives
                         impact on the Great         the community and the     underway in the
                         Start Collaborative is      positive impact that      community, how they
                         not addressed.              will be made on the       are connected to the
                                                     work of the Great Start   Community
                                                     Collaborative.            Collaborative and the
                                                                               positive impact that
                                                                               will be made on the
                                                                               work of the Great Start
                                                                               Collaborative.

•   What makes your proposed Great Start Collaborative likely to succeed in its efforts to
    create a comprehensive early childhood system?

      Not Ready             Partially Ready              Almost Ready                   Ready
Does not describe how    Describes at least two      Briefly describes at      Clearly and succinctly
the Great Start          reasons why the             least three reasons why   describes at least three
Collaborative will       proposed Great Start        the proposed Great        well-reasoned and
succeed.                 Collaborative will          Start Collaborative       verifiable reasons for
                         succeed in its efforts to   will succeed in its       why the proposed
                         create a                    efforts to create a       Great Start
                         comprehensive local         comprehensive local       Collaborative will
                         early childhood             early childhood           succeed in its efforts to
                         system.                     system.                   create a
                                                                               comprehensive local
                                                                               early childhood
                                                                               system.

•   As indicated on page one, the Great Start Collaboratives selected to participate in Phase
    One will undergo an intensive community assessment and planning process. During
    Year One the Great Start Collaboratives will be expected to:

    A. Implement an effective, inclusive and collaborative governance structure for the
       Great Start Collaborative;
    B. Complete a community strengths and needs assessment (format provided by ECIC) in
       all seven component areas;
    C. Prepare a strategic plan that systematically addresses the community strengths and
       needs identified in the assessment and establishes priorities for implementation in
       Year Two;
    D. Prepare an action agenda that details the resources and actions needed to move
       forward with the priorities for implementation in Year Two;
    E. Implement the local portion of the Great Start system public awareness campaign;
    F. Communicate and share information with the local early childhood community;
    G. Provide mentoring, within reasonable expectations, to the Great Start Planning
       Partnerships communities;


                                                                                                     10
       H. Participate in all Great Start system accountability and evaluation efforts, including
          the provision of timely data and information as required for ECIC reports.
       I. Participate in technical assistance and learning opportunities provided through the
          auspices of the ECIC.
       J. Begin the design and implementation of the infrastructure components of the Great
          Start Collaborative.

   Please provide a plan of work and budget for Year One that address the actions listed above
   in A – J. The plan of work must address all major tasks for each action, including the time
   lines for the completion of each task and the person designated to lead the task. Budget
   forms are contained in Appendix II.

          Not Ready             Partially Ready            Almost Ready                   Ready
    Plan of work is not     Plan of work does not     Plan of work addresses     Includes an effective
    included with the       address all required      all required elements,     plan to ensure proper
    application             actions with tasks or     but it is unclear how      and efficient
                            timelines or designated   one or more of the key     administration of the
                            leadership.               tasks will actually lead   initiative, including the
                                                      to the accomplishment      designation of
                                                      of the required actions.   responsibilities to
                                                                                 specific personnel who
                                                                                 are qualified to provide
                                                                                 leadership for the
                                                                                 major activities of the
                                                                                 initiative.
    Budget and other        Budget and other          Budget and other           Budget and other
    required financial      financial materials do    financial materials        financial materials
    materials are not       not align with the plan   align with the plan of     complete, well-
    included with the       of work.                  work, but concerns are     reasoned and aligned
    application.                                      present regarding the      with the plan of work.
                                                      use of funds for which
                                                      further negotiation will
                                                      be required.

4. Coordination of Local Efforts
   A key decision that a Great Start Collaborative will make is the identification of the
   Coordinator for the local Great Start system. The Coordinator for the Great Start
   Collaborative will provide support for the development of shared leadership, ownership and
   capacity amongst all members of the collaborative. The Coordinator role is crucial to the
   accomplishment of tasks as outlined in the plan of work for the Great Start Collaborative.
   The Great Start Collaborative Coordinator position will need to be a 1.0 FTE dedicated staff
   for the Great Start Collaborative.




                                                                                                       11
      Please address the following:
      • How will/was the Coordinator for the Great Start Collaborative chosen, including the
         criteria that were/will be used to select the Coordinator? Describe the skills and
         qualifications of the Coordinator and enclose a detailed position description. 7

                           Not Ready                                                Ready
        No criteria for the selection of Great Start          Criteria for the selection of the Great Start
        Collaborative Coordinator are provided.               Collaborative Coordinator are provided and are
                                                              based on information provided by the ECIC.
        No position description is provided.                  A detailed job description that will be used to
                                                              secure the Coordinator for the Great Start
                                                              Collaborative is provided and is clearly based
                                                              on information provided by the ECIC.
        Budget does not include 1.0 FTE Great Start           1.0 FTE Great Start Collaborative Coordinator
        Collaborative Coordinator.                            is included in budget.

5. Membership of the Great Start Collaborative
   The applicant should enclose a membership list for the proposed Great Start Collaborative.
   The format for the list is provided in Appendix I.

      Parents (birth, adoptive, foster, non-custodial or legal guardian) must: constitute at least 20
      percent of the total membership of the Great Start Collaborative; be reflective of the ethnic
      and racial makeup of the community; and be parenting children aged 12 or younger. Parent
      members of the Great Start Collaborative are to receive, in a timely manner, the same
      supports and resources available to non-parent members. This would include, at a minimum,
      financial reimbursement for expenses incurred as a member, and access to professional
      development and mentoring opportunities. The budget for the Great Start Collaborative
      needs to include resources for this requirement.

      With due regard to community resources and composition, the membership list must identify
      who will represent the required members for the Great Start Collaborative. If it is not
      possible for a required Great Start Collaborative member to be physically present at
      meetings, the applicant must outline how it will gain this input into the work of the Great
      Start Collaborative.

      The members of the collaborative, with the exception of parents, must have sufficient
      authority to commit funds, staff and other resources on behalf of their organization.

      Required Members:
         Parents (as defined above)
         Business leaders
         Philanthropic and charitable organizations (e.g., United Way, community foundations,
         etc.)
         Faith-based organizations
         Intermediate school district

7
    Please see Appendix I for Minimum Qualifications for Coordinators of Great Start Collaborative.


                                                                                                                12
   Local publicly funded health, mental health and human services (Department of Human
   Services, local Public Health, and Community Mental Health Services programs)
   Managed care health plans and health care providers
   Family court and juvenile court
   Early On® Michigan and preschool special education
   Early care and education professional development providers, including Community
   Coordinated Child Care (4Cs)
   Head Start and the Michigan School Readiness Program
   Child care providers
   The K-16 education community, including the local education agencies and community
   colleges
   Local policy makers, and other elected officials from municipal government

Communities may include other members on the Great Start Collaborative whom they deem
appropriate and necessary to the work of the collaborative.

          Not Ready                       Almost Ready                           Ready
 No membership list is             Missing information for some       Membership list includes
 included.                         members.                           complete information for
                                                                      every member.
 No parents of children 12 or      Parents on the list have           Parents of children 12 or
 younger are included on the       children older than 12 and/or      younger constitute at least 20
 membership list.                  parents do not constitute at       percent of the total
                                   least 20 percent of the total      membership of the Great Start
                                   membership of the Great Start      Collaborative and are
                                   Collaborative and/or parents       reflective of the ethnic and
                                   are not reflective of the racial   racial diversity of the
                                   and ethnic diversity of the        community.
                                   community.
 Narrative does not address the    Narrative either does not          Narrative thoroughly
 procedure for how parent          include a procedure for timely     addresses the procedure for
 members will receive timely       reimbursement for expenses or      how parent members will
 reimbursement for expenses,       does not address access to         receive timely reimbursement
 as well as access to mentoring    mentoring or other                 for expenses, as well as access
 and other professional            professional development           to mentoring and other
 development opportunities.        opportunities.                     professional development
                                                                      opportunities.
 Narrative does not address        Narrative only briefly             Narrative thoroughly
 how input and participation       addresses how input and            addresses how input and
 will be afforded to those Great   participation in Great Start       participation in Great Start
 Start Collaborative members       Collaborative decisions will       Collaborative decisions will
 who cannot be present at          be afforded to those members       be afforded to those members
 Great Start Collaborative.        who cannot be present at           who cannot be present at
                                   Great Start Collaborative          Great Start Collaborative
                                   meetings.                          meetings.




                                                                                                        13
   •    Please describe how the Great Start Collaborative will structure itself to implement the
        plan of work, including how the Great Start Collaborative will relate to the designated
        Community Collaborative as well as any existing early childhood collaborative
        workgroups or decision-making bodies.

            Not Ready                Partially Ready            Almost Ready                   Ready
     The applicant does not      There is a description    There is a description     There is a detailed
     describe an                 of the structure of the   of the structure of the    description of the
     organizational              Great Start               Great Start                structure of the Great
     structure for the Great     Collaborative, but its    Collaborative, but         Start Collaborative.
     Start Collaborative or      relationship with the     there are concerns         The structure appears
     how it will relate to the   Community                 about its potential for    to be an effective one
     existing Community          Collaborative and/or      effectiveness and/or       for accomplishing the
     Collaborative and any       existing early            the relationships to the   plan of work and the
     early childhood             childhood workgroups      Community                  relationships to the
     workgroups.                 is unclear and not well   Collaborative and          Community
                                 thought out.              early childhood            Collaborative and any
                                                           workgroups are             early childhood
                                                           defined, but there are     workgroups, etc. are
                                                           concerns about             clearly defined.
                                                           potential effectiveness.


Part V: Commitment Signatures

Each applicant should enclose with its application a letter of commitment signed by the
director/CEO of each member organization of the proposed Great Start Collaborative. The letter
needs to specifically address the following:
      • Commitment to establishing and maintaining a Great Start Collaborative;
      • Participation in the development of the application;
      • Agreement with the application and commitment to implementing the application as
          submitted;
      • Empowerment of a designated staff member to represent the Director/CEO (if
          circumstances arise which prevent the participation of the Director/CEO), in the work
          of the Great Start Collaborative.

          Not Ready                           Almost Ready                              Ready
Commitment letters are not            Letters are enclosed, but do not     Letters are enclosed and
enclosed with application.            address one or more of the           thoroughly address all elements
                                      required elements listed in the      listed in the application.
                                      application.




                                                                                                           14
Part VI: Contact Persons

Provide the names, title, organizations, addresses, telephone numbers and email addresses of two
persons who can be contacted with regard to the application. The contact persons’ form is
located in Appendix I.




                                                                                              15
                                         Appendix I


A. Application Checklist for Grant Applicants
Please complete the following information and attach to your original grant application.

ISD/Applicant Name_________________________________ FAX (             )___________________

__ Is the application narrative in a font no smaller than Times New Roman 12 point?
__ Is the Narrative portion no more than 20 pages in length?
__ Are the Application Cover page and Assurances and Certifications signed by the authorized
   signatory?
__ Is the Budget Summary signed by the authorized signatories?
__ Are the forms/attachments completed and stapled to the original and ALL five copies (for a
   total of six) in the following order?

    __   Cover Page
    __   Assurances and Certifications
    __   Documentation of Readiness
    __   Narrative (Part IV: Nos. 2, 3, 4, & 5)
    __   Membership List for Great Start Collaborative
    __   Commitment Letters from Great Start Collaborative Members
    __   Great Start Collaborative Coordinator Position Description
    __   Plan of Work
    __   Budget – Summary and Detail for 12-month period



Attach this form to the Original Application, according to the packaging and mailing
instructions on page 3 - 4. Applications not meeting the above standards will be denied and
returned to the applicant without review.
________________________________________________________________________
Package received by:
Staff Initials: __________
Date: ___________
Time: ___________




                                                                                           16
B. Recommended Minimum Qualifications for Great Start Collaborative Coordinator


Education
Bachelor’s Degree in a related field, with preference given to a candidate with a Master’s Degree

Experience and Skills
   • Prior experience in the development of shared leadership for a collaborative initiative.
   • Prior experience in the completion of community-wide needs and strengths assessments.
   • Prior experience in the development of strategic plans for community-wide initiatives.
   • Prior experience in the development and implementation of accountability systems for
      agency programs or community initiatives.
   • Prior experience working with parents and other community stakeholders to plan,
      implement and evaluate a support, service, program or organization.




                                                                                               17
C. Format for Great Start Collaborative Membership List


Parent Members
Name
Address
Telephone
FAX
Email Address
Birth Date(s) of Child or Children

Non-Parent Members
Name
Title
Organization or Agency
Address
Telephone
FAX
Email Address




                                                          18
D. Cover Page and Contact Information for Great Start Collaborative Grant

 COMPLETION: Voluntary.
 (Consideration for funding will not be                                                        Direct questions regarding
 possible if form is not completed.)        Michigan Early Childhood Investment Corporation
                                                                                               this form to (269) 345-5968.


            ---ECIC USE ONLY---
 Date Received
 Applicant Number


                  2005-2006 COMPETITIVE GRANT APPLICATION FOR:
                               Great Start Collaboratives

   PLEASE COMPLETE THE INFORMATION REQUESTED USING THIS FORM ONLY.
Information is taken from this form and entered into a data base for processing. DO NOT SUBMIT
applications with answers stating “see attachments,” or attachments (UNLESS REQUESTED). Non-
compliant applications will not be accepted and will be returned to the applicant without review.

APPLICANT
                      Name of Intermediate School District                       Federal ID Number      Phone # (Area
                                                                                                        Code)

   APPLICANT
                      Address                                  County            City                   Zip Code


                      Name of Contact Person                                     Telephone # (Area      Fax # (Area Code)
                                                                                 Code)
    CONTACT
    PERSON            E-Mail Address of Contact Person



                         Name of Subcontract Agency (if any)                     Federal ID Number     Phone # (Area
                                                                                                       Code)
  SUBCONTRACT
    AGENCY               Address                                                 City                  Zip Code


                         Name of Contact Person                                  Telephone # (Area     Fax # (Area Code)
                                                                                 Code)
     CONTACT
     PERSON              E-Mail Address of Contact Person




                                                                                                                         19
                                       Appendix II
                         Local Match Requirements & Budget Forms


Local Match Requirements
A documented match of 10 percent of the total requested funds is required. The match must be
taken from local public or private sources. No more than one-half of this match, up to 5 percent
of the total budget, can be in-kind goods or services. The remaining portion must be a cash
match. A larger match is allowed as long as the minimum requirement for the cash match is met.

Cash match is defined as an expenditure of cash that has been specifically designated for the
proposed Great Start Collaborative staff and activities. Intermediate school district (ISD) and
local education agency (LEA) general fund dollars and undesignated Section 81 State School
Aid funds may be used as cash match, as well as other public and private resources.

In-kind contributions may include, but are not limited to, the value of contributed space and
equipment, volunteer services, administrative overhead services, etc.

Budget Guidelines
Great Start Collaborative grant funds MAY be used to pay for the following expenditures:

   a) Designing, conducting and reporting related to the completion of the local Great Start
      community-based assessment and strategic planning
   b) Local portion of Great Start public awareness campaign
   c) Strategic communication (local website, newsletters, progress reports, etc.)
   d) Support for community stakeholder participation in assessment and planning activities
      (focus groups, parent meetings, etc.)
   e) Great Start Coordinator salary and fringes
   f) Expense reimbursement for Great Start Collaborative parent members
   g) Professional development for Great Start Collaborative members and staff
   h) Travel necessary to enable staff to implement the Great Start Collaborative
   i) Office supplies and materials
   j) Printing and binding

Budget Summary
The budget summary must be completed and signed by the fiscal and administrative personnel of
the intermediate school district.

Applicants are advised to consult Appendix A of the Michigan Public School Accounting
Manual to determine appropriate function and object codes for the anticipated expenses for the
Great Start Collaborative being proposed. The Michigan Public School Accounting Manual is
available online at www.michigan.gov/mde, click on “Keywords,” and then click on Michigan
Public School Accounting Manual. General guidance is provided below:




                                                                                                  20
Function
Codes

220        Instructional Staff: This refers to costs for in-service training programs, conference
           fees, consultant costs and other staff development activities. Activities for program
           coordination and compliance monitoring are also included. Professional development
           activities are encouraged to ensure quality (line 221). A maximum of 10 percent of
           the allocation may be used for staff development activities.

230, 250, Administration: Administration is limited to 10 percent of the state’s portion of
260, 280 the grant. Administrative costs include other administrative, space, research,
          evaluation and support costs.

230        General Administration: Functions in line 230 consist of activities concerned with
           policy and community relations, including executive functions. The district-wide
           grant coordinator usually appears as a 233 function.

240        Functions in line 240 are generally used to reflect administrative costs at the local
           building level. Business Services: If the grant pays a portion of the business office
           expenses, they can be included in the functions of line 250—costs for budget, payroll,
           purchasing, accounting, etc. Costs for the required audit can be listed in line 252.

260        Operation and Maintenance: Functions detailed in 260 allow for the costs of
           operating and maintaining the space needed for coordinating Great Start services

280        Central Support Services: Include other central support services that are not included
           in the other administrative lines. Agencies may charge a portion of their overall
           planning and evaluation (281) to this line item.

290        Other Support Services: This refers to the cost of staff and activities which support
           the program and cannot be classified in preceding sections.

300        Community Services: This refers to the cost of supplies, materials and services
           necessary to implement public components of the programs; i.e., materials for parent
           meetings or workshops, child care arrangement costs during meetings, and
           interagency committee meetings.

400        Outgoing Transfers and Other Transactions: This refers to outgoing payments and/or
           subcontracting fiscal relationship to school districts, agencies or organizations.

999        Indirect Costs are not allowable under this grant program.

Other: As needed; provide rationale.

Total Expenditures: This is the total to operate the Great Start Collaborative.




                                                                                                   21
Line A = Total Cost to operate the program, including direct costs and local in-kind
contributions.

Line B = The Early Childhood Investment Corporation’s share of expenditures, which is the
required grant amount needed to operate the Great Start Collaborative.

Line C = The local share of expenditures is the local in-kind or cash contribution used to help
operate the Great Start Collaborative.




                                                                                                  22
INSTRUCTIONS: The Budget Summary (1) and the Budget Detail (2) must be prepared by or with the cooperation of the Business Office using the School District Accounting Manual (Bulletin 1022).
1. BUDGET SUMMARY
   LEGAL NAME OF APPLICANT
   RECIPIENT CODE                             GRANT NUMBER                    PROJECT NUMBER               PROJECT TYPE                         ENDING DATE (mm/dd/yy)              FY of Approved Activity

                  N/A                                 N/A                              N/A                     Great Start Collaborative

                                                                                                                PURCHASED              SUPPLIES &                 CAPITAL             OTHER
   FUNCTION                                                              SALARIES              BENEFITS
                                FUNCTION TITLE                                                                    SERVICES             MATERIALS                  OUTLAY          EXPENDITURES        TOTAL
     CODE                                                                  (1000)               (2000)
                                                                                                                 (3000, 4000)            (5000)                    (6000)           (7000, 8000)
       110        Instruction --- Basic Needs                        N/A                     N/A               N/A                   N/A                    N/A                   N/A                N/A
       120        Instruction --- Added Needs                        N/A                     N/A               N/A                   N/A                    N/A                   N/A                N/A
       130        Instruction --- Adult/Continuing Education         N/A                     N/A               N/A                   N/A                    N/A                   N/A                N/A
       210        Pupil Support Services                             N/A                     N/A               N/A                   N/A                    N/A                   N/A                N/A
       220        Instructional Staff Services
       230        General Administration
       240        School Administration
       250        Business Services
       260        Operation and Maintenance
       270        Pupil Transportation Services
       280        Central Support Services
       290        Other Support Services
       300        Community Services
                  SUBTOTALS (Sum of ALL lines above)
       400        Outgoing Transfers & Other Transactions
       999        INDIRECT CHARGES (Not Allowed)
                  TOTAL EXPENDITURES                                                                                                                                                                 A)

   2. BUDGET DETAIL--                                                        TOTAL AMOUNT REQUESTED
   Explain each line item, including cash and in-kind match that     TRANSCTION        AMOUNT OF CHANGE                                                 FUNDING: ECIC Share of Expenditures          B)
   appears on the Budget Summary, using the indicated                 PURPOSE:            (Use minus sign
   function code and title, on a plain sheet.                                           preceding decreases)
                                                                                                                                           Local Share of Expenditures (Block A Minus Block B)       C)
                                                                        Original
                                                                        Amendment     $ __________________

 ________________________               ___________________________________________________________________                                    ___________________________________________________
              DATE                                       BUSINESS OFFICE REPRESENTATIVE (Type or Print)                                                                 SIGNATURE

 ___________________________            ___________________________________________________________________________                             _________________________________________________________
           DATE                                         PROJECT CONTACT PERSON (Type or Print)                                                                     SIGNATURE

 ___________________________            ___________________________________________________________________________                            _________________________________________________________
           DATE                                          ECIC CONTACT PERSON (Type or Print)                                                                     SIGNATURE
Budget Detail

This section will provide as much detail as possible regarding the line totals presented in the
budget summary. Early Childhood Investment Corporation grant allocation amounts for each
line item and the local share of expenditures (both cash and in-kind) from federal, state or other
funding agencies, should be listed in two separate columns. Contracts and outgoing transfers
must also be detailed. There are no page limitations to the budget detail.
                                                             Appendix III

                                         ASSURANCES AND CERTIFICATIONS
                                                         --ECIC PROGRAMS—

ASSURANCE CONCERNING MATERIALS DEVELOPED WITH FUNDS AWARDED UNDER THIS GRANT

The grantee assures that the following statement will be included on any publication or project materials developed with funds awarded
under this program, including reports, films, brochures, and flyers: “These materials were developed under a grant awarded by the
Michigan Early Childhood Investment Corporation.”

CERTIFICATION REGARDING NONDISCRIMINATION UNDER FEDERALLY AND STATE ASSISTED PROGRAMS

The applicant hereby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in
accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap,
shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any
program or activity for which it is responsible or for which it receives financial assistance from the Michigan Early Childhood
Investment Corporation.

CERTIFICATION REGARDING TITLE II OF THE AMERICANS WITH DISABILITIES ACT (A.D.A.), P.L. 101-336, STATE
AND LOCAL GOVERNMENT SERVICES (for Title II applicants only)

The Americans with Disabilities Act (ADA) provides comprehensive civil rights protections for individuals with disabilities. Title II of
the ADA covers programs, activities, and services of public entities. Title II requires that, “No qualified individual with a disability
shall, by reason of such disability be excluded from participation in or be denied the benefits of the services, programs, or activities of a
public entity, or be subjected to discrimination by such entity.” In accordance with Title II ADA provisions, the applicant has
conducted a review of its employment and program/service delivery processes and has developed solutions to correcting barriers
identified in the review.

CERTIFICATION REGARDING TITLE III OF THE AMERICANS WITH DISABILITIES ACT (A.D.A.), P.L. 101-336, PUBLIC
ACCOMODATIONS AND COMMERCIAL FACILITIES (for Title III applicants only)

The Americans with Disabilities Act (ADA) provides comprehensive civil rights protections for individuals with disabilities. Title III
of the ADA covers public accommodations (private entities that affect commerce, such as museums, libraries, private schools and day
care centers) and only addresses existing facilities and readily achievable barrier removal. In accordance with Title III provisions, the
applicant has taken the necessary action to ensure that individuals with a disability are provided full and equal access to the goods,
services, facilities, privileges, advantages, or accommodations offered by the applicant. In addition, a Title III entity, upon receiving a
grant from the Michigan Early Childhood Investment Corporation, is required to meet the higher standards (i.e., program accessibility
standards) as set forth in Title II of the ADA for the program or service for which they receive a grant.

The following provisions are understood by the recipients of the grants should it be awarded:

1. Grant award is approved and is not assignable to any other party.
2. Funds shall be expended in conformity with budget. Line item changes and other deviations from the budget as attached to this
   grant agreement must have prior approval from the Michigan Early Childhood Investment Corporation.
3. The Michigan Early Childhood Investment Corporation is not liable for any costs incurred by the grantee prior to the issuance of the
   grant award.


ASSURANCES AND CERTIFICATION: By signing this assurance and certification statement, the applicant certifies that it will
agree to perform all actions and support all intentions stated in the Assurances and Certifications and will comply with all state and
federal regulations and requirements pertaining to this program. The applicant certifies further that the information submitted on this
application is true and correct.

AUTHORIZED SIGNATORY: ______________________________________________                              DATE: ________________________

TYPED NAME: ___________________________________________________                         TELEPHONE: (             ) ___________________
                                  Great Start System
                    Performance Measures for Great Start Collaborative
                           Community Assessment and Planning


Substantial achievement of all performance measures is expected prior to the receipt of funds for
Year Two activities.

Performance Measures for Great Start Collaborative Community Assessment and
Planning

1. The Great Start Collaborative is committed to establishing and maintaining a
   comprehensive early childhood system.

   Evidence of this Performance Standard is demonstrated by the following:
   • Documentation of alignment between the vision, mission and values for service delivery
      of the Great Start Collaborative with those of the Great Start system.

2. Great Start Collaborative assures alignment between and collaboration among all early
   childhood initiatives and programs in the community.

   Evidence of this Performance Standard is demonstrated by the following:
   • Formal written agreements that address, at a minimum, expectations regarding
      communication, coordination of services and service delivery.

3. Great Start Collaborative establishes policies and procedures that facilitate access,
   interface and coordination of services for young children and their families.

   Evidence of this Performance Standard is indicated by the following:
   • Documentation of formal agreements between service providing members of the Great
      Start Collaborative that address service access, interface and coordination.
   • Documentation of policies and procedures that facilitate service access, interface,
      coordination and inclusion for all young children and their families.

4. Great Start Collaborative has an effective, collaborative governance structure.

   Evidence of this Performance Standard is demonstrated by the following:
   • Documentation that the members of the Great Start Collaborative have sufficient
      authority, within their respective organizations, to commit resources (i.e. funds, staff,
      space) to the local Great Start system.
   • Documentation that the Great Start Collaborative has the required members.
   • Written Great Start Collaborative by-laws that address: member selection, terms of
      membership, election of officers and sub-committee (workgroup) structure, collaborative
      decision-making and dispute and impasse resolution processes.
   • Documentation that the members of the Great Start Collaborative completed an annual
      written assessment of the functioning of the collaborative.


                                                                                                1
5. Great Start Collaborative has an active and engaged membership.

   Evidence of this Performance Standard is demonstrated by the following:
   • Documentation that at least 75 percent of the Great Start Collaborative members attend
      scheduled meetings.
   • Documentation that at least six Great Start Collaborative meetings are held per year.
   • Documentation of the availability of a formal mentoring process for all Great Start
      Collaborative members.
   • Documentation that parents (birth, adoptive, foster, non-custodial or legal guardian)
      constitute at least 20 percent of the membership of the Great Start Collaborative.
   • Documentation that parent members are parenting children aged 12 or younger and are
      representative of the ethnic and racial diversity of the community.
   • Documentation that parent members of the Great Start Collaborative receive, in a timely
      manner, the same supports and resources available to non-parent members. Including, at
      a minimum, financial reimbursement for expenses incurred as a member, and access to
      professional development and mentoring opportunities.

6. Great Start Collaborative has sufficient staff to carry out its strategic plan.

   Evidence of this Performance Standard is demonstrated by the following:
   • Documentation of at least one, 1.0 FTE dedicated staff for the Great Start Collaborative.
   • Documentation of sufficient organizational and fiscal management capacity to
      successfully operate the Great Start Collaborative.

7. Great Start Collaborative conducts local early childhood system assessment and
   planning using a continuous quality improvement process.

   Evidence of this Performance Standard is demonstrated by the following:
   • Documentation of the completion of the initial Great Start community-based assessment.
      The community assessment examines:
      a. Data, assets, resources (fiscal, staff, space, etc.), and needs in each Great Start
         component, including existing needs and resources for early care and education
         professional development;
      b. Local strengths, capacities and barriers to service access, interface and coordination.
   • Documentation of the completion of an initial strategic implementation plan that:
      a. Is based on the findings of the Great Start community-based assessment and includes
         priority areas of focus;
      b. Includes strategies which are research-based, e.g., Healthy Families America, and/or
         experience-based practices for young children and families, e.g., Infant Mental Health
         Program;
      c. Addresses the recommended elements of the state-wide early care and education
         personnel development plan, e.g. CORE Knowledge, Career Pathways, Articulation,
         Quality Rating System, training directory, etc.;
      d. Addresses the inclusion of parents as trainers and learners in professional
         development activities;



                                                                                                 2
       e. Addresses barriers to service access, interface and coordination for young children
           and their families.
   •   Documentation of community stakeholder and local early childhood expert
       participation in the assessment and planning process.

8. Great Start Collaborative uses community input to guide its assessment and planning.

   Evidence of this performance standard is indicated by the following:
   • Documentation that of the methods, venues and formats (e.g., surveys, public forums,
      etc.) used to gather community input.
   • Documentation that community input was taken into account in the assessment and
      planning process.

9. Great Start Collaborative implements the local portion of the statewide Great Start
   system public education campaign.

   Evidence of this Performance Standard is indicated by the following:
   • Documentation of an approved written marketing plan for the local Great Start public
      education campaign.
   • Documentation that the Great Start Collaborative assessed the effectiveness of the
      campaign.

10. Great Start Collaborative communicates and shares information with the early
    childhood community.

   Evidence of this Performance Standard is indicated by the following:
   • Documentation that the Great Start Collaborative has one or more communication venues
      (e.g., web site, newsletter, community forums).
   • Documentation that the Great Start Collaborative sought ECIC approval for all web-
      based and printed materials, prior to distribution.
   • Documentation that time sensitive information is provided to the early childhood
      community using communication venues.
   • Documentation that an annual progress report was provided to the early childhood
      community.
   • Documentation that the Great Start Collaborative seeks feed-back about the effectiveness
      of its communication venues and uses this feed-back to make needed adaptations or
      changes, on at least an annual basis.




                                                                                                3

				
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