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					     Introduction to OPEN
(Online Procurement for Educational Needs)




                  Presentation for BASE
                     11th September 2009

                        Susan Dawson
                   EPC Programme Director
What is OPEN?

• An online buying tool designed specifically for
  schools to make the process of buying goods and
  services faster, easier and simpler


• Schools can search, compare and select goods and
  services online from a wide range of suppliers
  nominated by schools and other public sector bodies
Why has OPEN been developed?

• The Gershon Review was written for government in
  2004 outlining where key savings could be made
• Procurement was identified as a key area where
  schools could save money
• The Department for Children, Schools and Families set
  up an Educational Procurement Centre to help
  schools save money - OPEN was one of the products
  developed
What’s in it for schools?

• It’s free

• It is compatible with their financial management systems
  – so they save time

• They can compare goods and services – so they can
  save money
What’s in it for me?

• A great way for more schools to buy your goods and
  services
• Receive orders by email or directly into your back office
  system
• One catalogue can reach thousands of buyers
• Online reporting – who’s buying what and when
• And it’s free!
What suppliers have to say…

      “I like it a lot. I think it is very good. I use
     other systems and OPEN is by far the best.
     The electronic purchase order, eInvoicing
       and catalogue system is brilliant and is
                   very easy to use.”

   Erik Morley, IT Manager, Wightman & Parrish
Let’s take a look at the system…
Search Results
Line item further info
Start Shopping- Home Screen
Supplier Portal- Documents
Frequently Asked Questions?
• Do I have to register with each Local Authority?
  No, you only have to register once.
• Can our catalogue be made available to schools in
  all Local Authorities?

  Yes, within the LA’s you currently trade with.
• Does joining OPEN mean that our payment process
  will change?

  No, they should stay the same
Frequently Asked Questions?
• We have separate pricelists dependent on
  customers can we load more than one catalogue?
  Yes.
• As we provide bespoke products and services, can
  we upload zero pricing catalogue?
  Yes.
How do I get involved?

Once you have been nominated to join OPEN, it’s an
easy process:

1. Register your details with us
2. We’ll set up your OPEN account and give you online
access
3. Upload and manage your product catalogues
4. Start trading!
             (and a HelpDesk is available 24/7)
 www.dcsf.gov.uk/open
epc.enquiries.@dcsf.gsi.gov.uk

				
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posted:8/22/2011
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