Wants you to know about:
“Any unplanned event that can cause
death or injury to employees,
customers or the public or that can
shut down your business, disrupt
operations or cause physical or
Better understanding of potential
How to recognize emergency
Steps to create and implement a
written Emergency Preparedness
Prevent injury or loss of life
Prevent property loss
Save $$$ on insurance
Reduce liability exposure
Enhance your company’s image with
employees and the public.
Comply with Federal statute
General Duty Clause -
“Each employer shall provide each
employee, employment and a place
of employment that is free from any
recognized hazard that is causing or
likely to cause death or physical
4 Major Types of Emergencies:
Lightning or Hail
Hazardous material emergencies
Fires and Explosions
Non workplace illness (heart attack)
Determine how to respond
#1: Identify/Prioritize the
Historical: emergencies in the past?
Geographical: workplace location?
Technological: business operations?
Human Error: what emergencies
could be caused by human error?
#1: Assess the Impact
Human- Probability of Death or
Property- Cost of repair or
Business- Loss of customers, etc?
#2 Determine How to Respond
Implement Emergency Procedures
Shut down facility
Return to normal operations
# 3 Assign Responsibilities
Emergency Plan Administration
* Assign a Program Administrator with authority
* Designate a coordinator per facility or shift
* Overall assistance
* Specific Emergency Duties
(CPR/ first aid, spill response)
#4 Maintain Documentation
Written preparedness plan
Procedures for specific emergencies
List of important phone numbers
Maps for evacuation routes, exits, etc
Material Safety Data Sheets
Preparedness training records
List of employee data (phone #’s, etc)
#5 Train General Personnel
Purpose of program
What potential emergencies?
General & Specific procedures
Evacuation procedures, routes, etc.
Assembly and shelter area
Training at least annually
#5 Train Evacuation Leaders
How the evacuation will be sounded
Specific areas of responsibility
Evacuation procedures, routes, exits
Assembly and shelter areas
How to account for their personnel
How to account for non-employees
#6 Conduct Emergency Drills
Notify authorities prior
Scheduled and unscheduled drills
#7 Evaluate/Update Program
Was communication effective?
Were response times adequate?
Did employees react as planned?
10 most common errors with
Emergency Response Plans
No upper No method of
management support communication to
No employee buy-in
OSHA regulations not
part of the plan
No procedures for
shutting down critical
No designated leader
Failure to keep plan
updated instructed what to do
Example - Fire Preparedness
Consult local Fire Dept for response
capabilities, fire codes, etc.
* What is their estimated response time?
* Is your facility adequately protected?
* Are nearby building operations a “high-risk”?
* Is your business in a multi-unit building?
Identify processes or
materials that could cause
or exacerbate a fire.
* Are materials being used correctly?
* Are they stored correctly (MSDS)?
* Are hazardous/flammable chemicals noted on
outside of building (NFPA 704) ?
Identify Hazardous Practices
* Are boxes or materials stored close to sprinkler
* Are oily rags disposed of
* Is access to fire extinguishers
Distribute information to
* How to prevent fires
* How to report fires
* How to contain fires (fire extinguishers,
close doors/windows, etc.)
* How to evacuate the facility safely
* Shelter areas?
Fire Preparedness -
Establish a warning system
* Fire alarms
* Flashing lights
Fire Preparedness -
Establish evacuation routes.
* Never use elevators, use stairs
* Assign “buddies” to employees who need
* Ensure exits, stairwells are never obstructed
* Is emergency lighting available & working?
* If in multi-tenant, multi-story building
coordinate with building management company
* Create evacuation route maps & post them
Fire Preparedness -
Assign Leaders for each area
* Monitor evacuation procedures
* Shut down any necessary equipment
* Do head count for employees and
For more information on
( Have Policy number ready )
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