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Emergency Preparedness

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					PINNACOL ASSURANCE
  Wants you to know about:




 EMERGENCY/DISASTER
   PREPAREDNESS
                       ASSURANCE
Emergency defined:

“Any unplanned event that can cause
death or injury to employees,
customers or the public or that can
shut down your business, disrupt
operations or cause physical or
environmental damage”


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Objectives
 Better understanding of potential
  workplace emergencies
 How to recognize emergency
  situations
 Steps to create and implement a
  written Emergency Preparedness
  plan


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Why Prepare?
 Prevent injury or loss of life
 Prevent property loss
 Save $$$ on insurance
 Reduce liability exposure
 Enhance your company’s image with
  employees and the public.
 Comply with Federal statute

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OSHA requirements:
 General Duty Clause -
 “Each employer shall provide each
  employee, employment and a place
  of employment that is free from any
  recognized hazard that is causing or
  likely to cause death or physical
  harm”


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4 Major Types of Emergencies:

 Weather Emergencies
 Non-weather Emergencies
 Fires
 Medical




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Weather Emergencies
 Blizzards
 High Winds
 Tornadoes
 Lightning or Hail
 Flash Floods
 Mudslides



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Non-Weather Emergencies
 Earthquakes
 Violence
 Gas leaks
 Aircraft
 Hazardous material emergencies
 Water Damage



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Fires and Explosions
 Building fires
 Wildfires
 Reactive chemicals
 Bombs




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Medical Emergencies
 Workplace Accidents
 Non workplace illness (heart attack)
 Biohazards




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Emergency Program
 Identify/Prioritize Risks
 Determine how to respond
 Assign responsibilities
 Maintain documentation
 Train personnel
 Conduct drills
 Evaluate program

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#1: Identify/Prioritize the
     Risk

 Historical: emergencies in the past?
 Geographical: workplace location?
 Technological: business operations?
 Human Error: what emergencies
  could be caused by human error?



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#1: Assess the Impact

 Human- Probability of Death or
          Injury?
 Property- Cost of repair or
            replacement?
 Business- Loss of customers, etc?




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#2 Determine How to Respond

 Receive notification
 Provide warning
 Evacuate
 Implement Emergency Procedures
 Shut down facility
 Return to normal operations


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# 3 Assign Responsibilities
   Emergency Plan Administration
    * Assign a Program Administrator with authority

   Emergency coordination
    * Designate a coordinator per facility or shift

   Evacuation assistance
    * Overall assistance
    * Specific Emergency Duties
    (CPR/ first aid, spill response)




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#4 Maintain Documentation
 Written preparedness plan
 Procedures for specific emergencies
 List of important phone numbers
 Maps for evacuation routes, exits, etc
 Material Safety Data Sheets
 Preparedness training records
 List of employee data (phone #’s, etc)

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#5 Train General Personnel
 Purpose of program
 What potential emergencies?
 General & Specific procedures
 Evacuation procedures, routes, etc.
 Assembly and shelter area
 Training at least annually



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#5 Train Evacuation Leaders
 How the evacuation will be sounded
 Specific areas of responsibility
 Evacuation procedures, routes, exits
 Assembly and shelter areas
 How to account for their personnel
 How to account for non-employees



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#6 Conduct Emergency Drills
 Notify authorities prior
 Scheduled and unscheduled drills
 Assign observers




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#7 Evaluate/Update Program

 Was communication effective?
 Were response times adequate?
 Did employees react as planned?




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10 most common errors with
Emergency Response Plans
 No upper                  No method of
  management support         communication to
 No employee buy-in
                             alert employees
                            OSHA regulations not
 Poor planning
                             part of the plan
 Lack of
                            No procedures for
  training/practice
                             shutting down critical
 No designated leader
                             equipment
 Failure to keep plan
                            Employees not
  updated                    instructed what to do
                             in emergency

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Example - Fire Preparedness
   Consult local Fire Dept for response
    capabilities, fire codes, etc.
    * What is their estimated response time?
    * Is your facility adequately protected?
    * Are nearby building operations a “high-risk”?
    * Is your business in a multi-unit building?




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Fire Preparedness-
   Identify processes or
    materials that could cause
    or exacerbate a fire.

    * Are materials being used correctly?
    * Are they stored correctly (MSDS)?
    * Are hazardous/flammable chemicals noted on
      outside of building (NFPA 704) ?


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Fire Preparedness
   Identify Hazardous Practices
    * Are boxes or materials stored close to sprinkler
      heads?
    * Are oily rags disposed of
      properly?
    * Is access to fire extinguishers
      obstructed?



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Fire Preparedness-
   Distribute information to
    employees!

    * How to prevent fires
    * How to report fires
    * How to contain fires (fire extinguishers,
      close doors/windows, etc.)
    * How to evacuate the facility safely
    * Shelter areas?

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Fire Preparedness -
   Establish a warning system

    *   Fire alarms
    *   Intercom
    *   Flashing lights
    *   Telephones
    *   Verbal


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Fire Preparedness -
   Establish evacuation routes.
    * Never use elevators, use stairs
    * Assign “buddies” to employees who need
      assistance
    * Ensure exits, stairwells are never obstructed
    * Is emergency lighting available & working?
    * If in multi-tenant, multi-story building
      coordinate with building management company
    * Create evacuation route maps & post them

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Fire Preparedness -
   Assign Leaders for each area
    * Monitor evacuation procedures
    * Shut down any necessary equipment
    * Do head count for employees and
      non-employees




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?                 ?
    Questions?
?                ?

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For more information on
   Workplace Safety

          Call
   Pinnacol Assurance
     1-800-873-7242
       ( Have Policy number ready )

   Ask for your assigned
     Safety Consultant

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posted:8/22/2011
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