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					                       National Association for Developmental Education
                                                       Meeting Minutes



Conference Call Meeting: Friday, April 16, 2010; 10:02 AM – 12:28 PM CDT
Type of Meeting: NADE Conference Call Meeting
Meeting Facilitator: President Marcella Davis
Officers Present: President Marcella Davis, President-elect Jane Neuburger, Vice President Joyce
Brasfield Adams, Treasurer Jeanine Lewis, Secretary Betty Black

I.      Call to Order – President Marcella Davis called the meeting to order at 10:02 AM CDT
        on April 16, 2010.

II.     Adjustments to the Agenda:
        A. Audit Information
        B. Political Advocacy Brochure/Video
        C. 2010 Refund Issue
        D. Certification Council Issues
        E. Virus Protection
        G. Weekly Communication Items

III.    Officer Reports
        A. President – See detailed report at end of document.
        B. President-elect - See detailed report at end of document.
        C. Vice President - See detailed report at end of document.
        D. Treasurer - See detailed report at end of document.
        E. Secretary - See detailed report at end of document.
        F. Past President - See detailed report at end of document.

IV.     Unfinished Action Items
        A. Approval of Minutes - President-elect Neuburger moved to approve the March 5-13,
           2010, March 13-14, 2010, and April 2, 2010 NADE minutes. Vice President Adams
           seconded the motion. The motion passed. Secretary Black will send the minutes to
           the EA to post on the NADE website.
        B. Business Meeting Minutes – The Board has reviewed the minutes from the Business
           Meeting that was held at the 2010 NADE Conference in Columbus, Ohio on
           March 12, 2010. The minutes will be presented for approval at the Business Meeting
           at the 2011 NADE Conference in Washington, DC.
        C. 2010 Conference Issues
           1. 2010 Conference Budget, Evaluations Update, Crowne Plaza Issue - The 2010
               Conference Budget is not complete. It is still in the process of being examined.
               There has not been an update on the conference evaluations. After examination,
               the Crowne Plaza issue has been resolved and it was found that the conference did
               meet the room block requirement. Therefore, no penalties were incurred by the
               NADE Conference.
           2. 2010 Conference Follow-up Letters – Follow-up letters have been sent to various
            individuals and companies to express concerns and appreciation regarding the
            conference. Secretary Black has sent numerous unclaimed packets and
            certificates, and thank you notes to conference attendees.
        3. Leadership Congress Evaluations – Secretary Black gave a report of the results of
            the Leadership Congress Evaluations. The evaluations were very favorable.
            Having a speaker at the morning sessions was well received and is anticipated to
            continue.
        4. Conference Refund – Due to illness, a conference attendee has requested a
            conference registration refund. The Board has referred the issue to the 2010
            NADE Conference Co-Chairs.
     D. Executive Assistant Items
        1. Email Motion – Vice President Adams moved that the EA send a bulk email blast
            consisting of the JDE $25 Institutional Member Subscription, Membership
            Campaign, and the Fulbright Scholar Program information. Treasurer Lewis
            seconded the motion. The motion passed.
        2. Bulk Email Blast – Secretary Black will ask the EA about the progress of
            the approved bulk email blast with information about the JDE Institutional
            Membership Subscriptions, Membership Campaign, and the Fulbright
            Scholar Program.
        3. Signed Contingency Plan – Secretary Black will remind the EA to sign and
            send the EA Contingency Plan to the President for her signature.
        4. Membership Campaign Status – Secretary Black will inquire about the
            progress of the Membership Campaign. The Board would like to know if
            the EA has been receiving initial information about chapter membership.
        5. Board Contacts – The Board has requested that the EA add the following
            statement to the Executive Board contact page on the NADE website: For
            complete contact information, please refer to the Leadership Directory.
     E. Certification Council
        1. Approval of Certification Council Strategic Plan – President-elect
           Neuburger made a motion to approve the Certification Council Strategic
           Plan of 2010 – 2015. Vice President Adams seconded the motion. The
           motion passed. President-elect Neuburger will inform the Certification
           Council of the motion approval.
        2. Approval of Policies & Procedures Manual – The Board will continue to
           review the Certification Council Policies & Procedures Manual. The
           Board will consider approval of this item during the next conference call.
     F. Special Projects
        1. Political Advocacy – President Davis will inform Kathy Van Wagoner,
           Political Liaison Chair, to submit a request for the Political Advocacy
           Brochure reprint and the production of a NADE video in the Political
           Liaison budget request.
        2. Kris Clerkin Interviews – The interviews with Kris Clerkin are going well.
           The Board had several other suggestions to give Kris Clerkin for
           interviews. President Davis will give the suggestions to Kris Clerkin.

V.   New Action Items
     A. 2011 Conference
        1. Approval of 2011 NADE Conference Budget – President-elect Neuburger
           moved that the Board approve the 2011 NADE Conference Budget with
           the Board’s revisions. Vice President Adams seconded the motion. The
           motion passed. Vice President Adams will inform the 2011 NADE
            Conference Co-Chairs of the Board approval.
         2. Approval of Jeff Zaslow as Conference 2011 Speaker – President-elect Neuburger
            moved that the Board approve Jeff Zaslow as a speaker for the 2011 NADE
            Conference. Secretary Black seconded the motion. The motion passed. Vice
            President Adams will inform the 2011 NADE Conference Co-Chairs of the Board
            approval.
         3. Approval of Zaslow Contract – Vice President Adams moved that the Board
            approve the speaker contract for Jeff Zaslow for the 2011 NADE Conference.
            President-elect Neuburger seconded the motion. The motion passed. Vice
            President Adams will inform the 2011 NADE Conference Co-Chairs of the Board
            approval.
         4. Approval of 2011 Conference Exhibitor Form/Call for Proposals for Exhibitor
            Concurrent Session/2011 Exhibitor Guidelines – The Board will continue to
            review the 2011 Conference Form/Call for Proposals for Exhibitor Concurrent
            Session/2011 Exhibitor Guidelines. The Board will have an email discussion and
            approve the forms by email.
         5. Approval of Hollins Contract – Vice President Adams moved that the Board
            approve the three year Hollins Contract as the pipe and drape company for the
            NADE annual conferences. Treasurer Lewis seconded the motion. The motion
            passed. Vice President Adams will inform the 2011 NADE Conference
            Co-Chairs of the Board approval.
         6. Experient Contract - NADE has a contract with Experient until the year 2013.
         7. International Reception – The Board will have an email discussion about the
            International Reception held at the annual conference.
         8. CLADEA Leadership Institute – The Board will consider having a CLADEA
            Leadership Institute at the next conference.
         9. Permanent Conference Manager - The Board will discuss the possibility of
            contracting a Permanent Conference Manager. This discussion will take place at
            the face-to-face meeting in Corpus Christi, Texas in May.
      B. Chapter Grants – Vice President Adams moved that the Board approve a Type A
         Grant for DEAM to assist in expenses for a keynote speaker at their conference.
         President-elect Neuburger seconded the motion. The motion passed. President-elect
         Neuburger will inform DEAM of the motion approval.
         The Board clarified the questions President-elect Neubruger had about chapter grant
         reimbursements.
      C. Computer Virus Protection – Vice President Adams moved that the Board approve
         the purchase of a virus protection system for the NADE Secretary’s computer.
         Treasurer Lewis seconded the motion. The motion passed. Secretary Black will
         purchase a virus protection system for the NADE netbook computer.

VI.   Items for Future Discussion
      A. Adjustment of EA’s Assignments: Archives, CPM Formatting and Posting, Style
          Manual, CRLA/NADE Survey
      B. EA Future Assignments: CPM Template for Concurrent session planning, Call to
          conference Template, Style Manual for Chapter Websites, Calendar of
          Responsibilities, Strategic Plan
      C. Budget Issues
      D. NADE Publications: JDE Agreement Renewal, RiDE reduced subscription rate for
          NADE members, Digest: Online Only, Stipend for Co-editors, Involvement with
          Research Committee, Two Conference Registration Fee Waivers.
      E. NADE Website: Corrections and Additions – Summary of Liability Insurance
              Coverage, Page Master Assignment-by-Section for NADE Website
           F. Committee/SPINs: Contact with Election Committee – Nominations, SPIN Wikis,
              New Scholarships for Outstanding Committee and SPIN
           G. NADE Document Up-Dates: Policies & Procedures Handbook, Strategic Plan,
              Conference Planning Manual
           H. Special Projects: Legal Advisor Follow-Up, Elevator Speech, Political Connections

VII.       Adjournment – Secretary Black moved to adjourn the meeting. Vice President Adams
           seconded the motion. The motion passed. The meeting was adjourned at 12:28 PM
           CDT. The next conference call will be May 7, 2010 at 10:00 CDT.


                               NADE President Activity Report
                                       Marcella Davis
                                April 2, 2010 – April 16, 2010

Committee/SPINs Correspondence:

          Informed Margie MacDonald and Karen Tompson-Wolfe that the Committee and SPIN
           Chairs had been approved
          Began work on individual letters to Committee and SPIN Chairs

Document/Form Reviews:

          Completed reviews of all minutes from NADE Board meetings
          Reviewed Certification Council documents: Policies & Procedures Manual and Strategic
           Plan
          Reviewed all 2011 Conference documents: budget, exhibitor forms, Jeff Zaslow
           information

Chapter/NADE membership Activities:

          Completed speech for the CalADE Conference
          Forwarded chapter contacts from ATP to President-elect
          Sent letters for spring chapter conferences to DEAM, MDEC, and NWADE
          Communicated with all ATP booth visitors through email
          Communicated with Carol O’Shea regarding email blast
          Composed wording for the email blast

Political Advocacy/Educational Initiatives

          Communicated with Hunter Boylan regarding referrals for future contacts with Mark
           Milliron, Uri Triesman, and Michael Collins
          Completed and mailed the letter to Dr. Byron McClenney
          Communicated with Kris Clerkin about progress on interview calls
          Read articles related to Developmental Education—national issues
NADE Board Business—fiscal, other:

      Signed and mailed checks for payment of NADE bills
      Returned NADE display poster and table drape to Carol O’Shea
      Communicated regularly with fellow NADE Board members
      Completed the final draft of the letter to 2010 Co-chair

International-related Activities:

      Wrote a follow-up note to our NADE Conference guests from Scotland and enclosed a
       conference picture
      Communicated with Gerry McBroom regarding International Reception at 2011
       Conference


                    Activity Report from the NADE President-elect
                                   Jane Neuburger
                                   3/30/10 – 4/16/10
Chapter Items:
Chapter Grants & Chapter Development Committee
   Read chapter outcomes reports from MNADE, DEAM, TADE, SCADE. & LADE

      Prepared report for chapter grant reimbursements for Board consideration

      Continuing to follow up with interest in South Dakota new chapter

      Made flight and hotel reservations for FACE

      Still to do – conference registration and train schedule London-Southampton

      Created binders, bought divider abs, to keep track of chapter communications,
       applications, reports, outcomes reports, and disbursements

      Created Excel chart for above items

Chapter Communications and Presence:
   Represented NADE at NYCLSA. Gave keynote address. Met with NYCLSA
      president. Met with President of Oneonta College. Briefly re-connected with
      President of Finger Lakes Community College, Barb Risser (possible Leadership
      speaker). Co-presented NADE Certification Training Institute.

      Pre pared and sent memo to chapter leaders regarding membership drive

Certification Council Items:
    Participated in 4.14 conference call
      Sent 4.16.10 “short report” to the Board

      On-going: Need Board review of Strategic Plan; Policies and Procedures Manual.

Election Committee: No action
Joint Commission NADE/CRLA on Professional Certification
    Communicated with JCW re survey

Executive Board Items:
    Communicated regularly with other Board members

      Contributed comments to various letters, memos, and budget reports

      Read all minutes and activity reports, various other emails

      Submitting for reimbursements, conference costs

      Made flight reservations for Corpus Christi


                                 NADE VP Report
                               Joyce Brasfield Adams
                               April 2 – April 15, 2010
Conferences:

      2010 – Reviewed invoices:
                    Hyatt - Board Master Account
                    Hyatt Conference Committee Account
                    AVSC
                    Deaf Services Center, Inc
                    ACT
                    Aramark

               Waiting to receive the Crowne Plaza and Convention Invoices
               Communicated with Kristie Braley regarding invoice questions
               Communicated with Mark Starnes regarding final bill with Crowne Plaza
               Reviewed revised Hyatt comp list
               Received guidance from Karen Patty-Graham regarding 2010 issues
               Forwarded 2010 information received to Board members
               Drafted letter to Experient
               Received Annual Recap Disclosure statement from Showstoppers

      2011 – Communicated with conference co-chairs, Vickie Kelly & Dessie
              Reviewed 2011 budget, incorporated suggested revisions and sent to
              Board for review before returning to conference co-chairs
                Forwarded revised draft of 2011 Exhibitors form, Call for Proposals for
                Exhibitors, and the Exhibitor guidelines to Board and EA for review
                Worked with Mark Starnes to secure accommodations for Board
                September meeting
                Reviewed GSC comparison gird
                Spoke with National Exhibits chair, Lyndsay Al-Shibli regarding GSC
                contract
                Emailed September Board meeting dates to the conference chairs

Other:
    Reviewed AMATYC’s permanent conference planner duties
    Reviewed NADE Board April 2 minutes
    Completed interview with Kris Clerkin
    Prepared for Board conference call
    Communicated with Board through phone calls and emails


                                   TREASURER’S REPORT
                                       Jeanine Lewis
                                      NADE Treasurer
                                       April 16, 2010

S&T NADE Checking                         $ 69,142.25
S&T Cash Management Acct (1.10 %)         $ 3,743.66
S&T Certificate of Deposit (1.043%)       $ 2,000.00 (Research CD)
2010 Reserves (4.60 %)                    $ 62,124.06
2011 Reserves (5.05 %)                    $ 100,000.00
2012 Reserves (4.94 %)                    $ 100,000.00
Chase NADE Checking                       $ 68,251.72
Chase NADE Savings                        $ 100,648.95
Chase Certificate of Deposit (1.49%)      $ 50,000.00 (Scholarship CD)
2010 Conference Checking                  $ 5,183.64
2011 Conference Checking                  $ 2,005.26
2012 Conference Checking                  $ 10,863.43
2013 Conference Checking                  $ 10,801.42
Total Assets                              $ 584,764.39

Other activities since April 16, 2010
       Attended CoADE Spring 2010 Conference
             o Delivered greetings from the NADE Board
             o Setup and staffed NADE booth
             o Provided NADE door prizes for conference attendees
             o Solicited volunteers and committee chairs for NADE 2013
       Transfer of money from S&T Bank to Chase Bank in process for payment of NADE 2010
                 expenses
       Reviewed NADE Board Master Billing from NADE 2010
       Reviewed revised budget for NADE 2011
       Participated regularly via email and telephone conference with the NADE Executive Board

       Made the following payments:
       o   David Arendale, $776.72, Certification Council expense
       o   Jackie Harris, $504.16, Certification Council expense
       o   Vice President, Joyce Brasfield Adams, $32.73, NADE 2010 expense
       o   Susan Huard, $915.71 Certification Council expense
       o   Susan Clark-Thayer, $772.37, Certification Council expense, registration reimbursement
       o   Kimberly Kelley, $1,183.63, Certification Council expense
       o   Dr. Kathy Stein, $20.00, Certification Council postage
       o   Past President, Karen Patty-Graham, $124.37, NADE 2010 expense
       o   AT&T TeleConference Services, $352.00, telephone conference expense
       o   Rosemary Karr, $110.07, NADE 2010 expense
       o   Past President, Karen Patty-Graham, $1,223.25, ATP Conference expense
       o   Hyatt Regency Columbus, $17,177.61, NADE Board Master Billing from NADE 2010
       o   NADE, $50,000.00, Movement of NADE monies from S&T Bank to Chase Bank


                           NADE Secretary Activity Report
                                  April 16, 2010
                                   Betty Black

   Daily checking and answering NADE Board email
   Maintained frequent communication with EA
   Attended the 2010 NADE Conference in Columbus, Ohio
   Corrected NADE minutes from meeting held March 5-13, 2010 and sent to Board for
    final review
   Corrected NADE minutes from NADE Business Meeting at 2010 NADE Conference and
    sent to Board for final review
   Corrected NADE minutes from meeting held March 13-14, 2010 and sent to NADE
    Board for final review
   Transcribed NADE minutes from the 4-2-10 conference call and sent to the Board for
    review
   Corrected NADE minutes from the 4-2-10 conference call and sent to the Board for final
    review
   Updated Board Leadership Directory information on NADE website
   Cancelled NISOD Conference arrangements
   Sent GADE username and password information
   Fielded call from Virginia member regarding free membership information
   Wrote Thank You notes to reciprocals, internationals, and exhibitors who attended the
    conference
   Sent expense receipts to Jeanine
   Mailed usernames and passwords of Committees and SPINs to Committee and SPIN
    Coordinator
   Mailed some certificates and packets from the conference
   Had interview with Kris Clerkin
   Completed evaluation results from the Leadership Congress and sent to the Board
   Completed evaluation results from the Board Concurrent Session presented at the
    conference
   Prepared for the April 16, 2010 Board conference call
   Emeritus Cabinet Chair/CLADEA Representative Activity Report
                       Karen Patty-Graham
                             March 15-April 15, 2010

Past President
    Reviewed NADE Board Minutes and other Board documents and letters, as
       requested
    Participated in April 2 Board conference call
    Met with President Davis and Hunter Boylan at ATP to discuss NADE 2010 and
       2011 conference items
    Talked with Lana Evans, OADE President, regarding NADE 2010 issues
    Conferred with Vice President Adams regarding conference manager
       responsibilities; forwarded AMATYC position descriptions to VP Adams
    Reviewed photos taken by NADE 2010 conference photographer David Hurwitz,
       condensed them into five groups of photos, and sent to Certification Council,
       Awards Committee, Newsletter editors, NADE Board, NADE 2011 chairs, SPIN
       and Committee Coordinators
    Reviewed 2010 invoices for Board and Conference master accounts, entered
       invoice figures into NADE 2010 conference budget form (added categories, as
       needed and clarified income and expenses)
    Reviewed NADE 2011 budget, exhibitor forms, and speaker contract documents,
       as requested
    Reviewed General Service Contractor RFP comparisons for 2011, 2012, and 2013
    Spoke with Kris Clerkin as part of NADE internship project


Emeritus Cabinet Chair
   Worked on updates of Emeritus Cabinet Leadership Directory information and
      sought assistance from Executive Assistant to correct access information
   Working with Past President Rosemary Karr on new-faculty mentoring project
      proposal


CLADEA Representative
   Contacted CLADEA Chair, Russ Hodges, to have current NADE President
    Marcella Davis included on CLADEA email distribution list
   Contacted Kathryn Van Wagoner to determine her interest in serving as NADE’s
    representative on a potential CLADEA political advocacy committee
   Prepared for and attended the CLADEA meeting held at the ATP conference,
    March 30, 2010, in New Orleans
   Assisted NADE President Davis with the NADE booth at ATP
   Prepared and sent CLADEA meeting report to the Board for its April 2
    conference call; called attention to NADE 2011-related CLADEA items
   Working with Linda Thompson, Certification Council Chair, on preconference
    institute for NCLCA and for potential chapter of the planned Fellows book

				
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