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					                                Approved 1/26/06
                        Annual Re-Organization Meeting
JANUARY 5, 2005 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, Rich Giuliani, John DelBene, Sal Tagliamonte,
Tom Martell; Chief - Dave Schmoke; Secretary/Treasurer – Sharon Herb; Bill Griffin and 5
from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:10 pm with Salute to the Flag and a moment
of silence for past commissioners and troops. Richard Giuliani is the appointed Temporary
Chairman for the night.

AGENDA: Motion by Tom Martell; second by Sal Tagliamonte to approve the Agenda. Motion
was unanimously approved 5-0.

OATH OF OFFICE: Dan Richards has taken the Oath of Office at the Union Vale Town Hall on
December 29, 2005.

CHAIRMAN :
Motion by Tom Martell, second by Sal Tagliamonte that Richard Giuliani be Chairman. It was
noted that there was a standard to offer this position to the Board Member who is in their last
year of their term. Motion was unanimously approved 5-0.

DEPUTY CHAIRMAN:
Motion by Sal Tagliamonte, second by Dan Richards that Tom Martell be Deputy Chairman of
the Board. Motion was unanimously approved 5-0.

SECRETARY/TREASURER: Motion by Sal Tagliamonte; second by Dan Richards that Sharon
Herb be appointed as Secretary/Treasurer. Motion was unanimously approved 5 – 0.

SECRETARY SALARY: Motion by Tom Martell; second by Sal Tagliamonte that the Secretary’s
salary would be increased to match the number of hours she is putting in. The new salary is
$562.50 per month. Motion was unanimously approved 5 – 0.

TREASURER/TREASURER’S BOND: Motion by Tom Martell; second by Sal Tagliamonte that
the Bond for the Treasurers would stay at $1,000,000. Discussion that this bond covers Fire
Company and Ambulance/Rescue Treasurers also. Motion was unanimously approved 5– 0.

ATTORNEY: Motion by Tom Martell; second by Sal Tagliamonte that Roderick MacLeod of
Gellert & Klein, 75 Washington Street, Poughkeepsie, NY 12601 be appointed the U.V.F.D.
Attorney on retainer for the year at $2000.

Discussion with Roderick J. MacLeod from Gellert & Klein the $2000 retainer would be for
normal business meetings, above and beyond items would be billed on a per hour basis. Chief
and Commissioners can call. $250 per hour if above retainer but will inform prior to billing.

Motion was approved 4-0-1 (John DelBene abstaining for personal reasons).

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DEPUTY TREASURER/SECRETARY:
Motion by Tom Martell, second by John DelBene that Ken Andrews be appointed Deputy
Secretary. Discussion that by doing this it allows Ken Andrews to keep his position on State
Level Fire Boards and he would be giving reports to this Board regularly. Motion was approved
4-1 (Sal Tagliamonte was the dissenting vote).

Motion by Tom Martell, second by Sal Tagliamonte that Cathy Speidell be appointed as Deputy
Treasurer. Motion was unanimously approved 5-0.

NEWSPAPERS: Motion by Tom Martell second by Sal Tagliamonte that the Poughkeepsie
Journal and the Taconic Press be the official newspapers of the U.V.F.D. This motion was
unanimously Approved 5 – 0.

BANK: Motion by John DelBene; second by Sal Tagliamonte that the Bank of Millbrook will be
the designated official bank for the U.V.F.D. Motion was unanimously Approved 5 – 0.

MEETING SCHEDULE: Motion by Tom Martell; Second by Sal Tagliamonte that the U.V.F.D.
meeting schedule is as follows. Discussion about Board Members showing up on regular Board
Meeting nights at 7:00 pm so that bill signing can be done prior to the meeting. Motion was
unanimously approved 5-0.



    January 26, 2006   Regular Meeting                Station 1 - Verbank        7:30 PM
   February 13, 2006   Workshop                       Station 2 - Clove          7:30 PM
   February 23, 2006   Regular Meeting                Station 1 - Verbank        7:30 PM
     March 13, 2006    Workshop                       Station 2 - Clove          7:30 PM
     March 23, 2006    Regular Meeting                Station 1 - Verbank        7:30 PM
      April 10, 2006   Workshop                       Station 2 - Clove          7:30 PM
      April 27, 2006   Regular Meeting                Station 1 - Verbank        7:30 PM
        May 8, 2006    Workshop                       Station 2 - Clove          7:30 PM
       May 25, 2006    Regular Meeting                Station 1 - Verbank        7:30 PM
       June 12, 2006   Workshop                       Station 2 - Clove          7:30 PM
       June 22, 2006   Regular Meeting                Station 1 - Verbank        7:30 PM
       July 10, 2006   Workshop                       Station 2 - Clove          7:30 PM
       July 27, 2006   Regular Meeting                Station 1 - Verbank        7:30 PM
     August 14, 2006   Workshop including Budget      Station 2 - Clove          7:30 PM
     August 24, 2006   Regular Meeting                Station 1 - Verbank        7:30 PM
  September 5, 2006 Workshop - Final Budget           Station 2 - Clove          7:30 PM
 September 28, 2006 Regular Meeting                   Station 1 - Verbank        7:30 PM
    October 9, 2006 Workshop                          Station 2 - Clove          7:30 PM


10/12/2007                                                               Page 2 of 101
   October 26, 2006     Regular Meeting                  Station 1 - Verbank        7:30 PM
 November 13, 2006      Workshop                         Station 2 - Clove          7:30 PM
 November 20, 2006      Regular Meeting                  Station 1 - Verbank        7:30 PM
 December 12, 2006      Fire District Elections          Both Stations              6:00 PM
 December 21, 2006      Regular Meeting                  Station 1 - Verbank        7:30 PM

CHIEFS:
Motion by Tom Martell, second by Dan Richards to appoint David Schmoke as Fire Chief.
Motion was unanimously approved 5-0.

Motion by Tom Martell, second by John DelBene to appoint Bill Griffin as 1st Assistant Chief.
Motion was unanimously approved 5-0.

Motion by Tom Martell, second by Dan Richards to appoint Al Berti as 2nd Assistant Chief.
Motion was unanimously approved 5-0.

Motion by Tom Martell, second by John DelBene to appoint Tim Murphy as Assistant Rescue
Chief. Motion was unanimously approved 5-0.

MEMBERSHIPS: Motion by John DelBene; second by Sal Tagliamonte that the U.V.F.D.
approve all County and State Association memberships and pay the annual dues. Motion was
unanimously approved 5-0.

POLICIES: Motion by Tom Martell; second by John DelBene that all U.V.F.D. policies have
been reviewed and approved. Motion was unanimously approved 5 – 0. Asked Chief to review
the policies with the line officers.

PREFERRED VENDORS: Motion by Tom Martell, second by Sal Tagliamonte to approved the
following preferred vendors: MES, Nichols Oxygen, Medical Warehouse, Toce Brothers,
Duradyn, CarQuest, Precision Autobody, Race Septic, Murphy Sanitation, and any others will
be approved in future board motions. Motion was unanimously approved 5-0.

MILEAGE REIMBURSEMENT RATE: Motion by Tom Martell, second by John DelBene to accept
the IRS rate of 44.5 cents per mile and offer it to the 3 assistant chiefs as long as they file a
detailed voucher for reimbursement. Motion was unanimously approved 5-0.

COMMITTEES: The following committees were moved by Tom Martell; second by John
DelBene: Discussion on Fire Advisory Board and with all the town committees like Town
Center, Office Park and in prior years we had two members it was decided to asked for a second
person.
        • Station 1 – John DelBene
        • Station 2 – Dan Richards
        • Check Review – Tom Martell
        • Motorized equipment – Dan Richards & Sal Tagliamonte
        • Purchasing – Rich Giuliani
        • Physicals – Sal Tagliamonte

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       • Fire Advisory Board (Liaison between Town Board/Planning Board) – John
         DelBene & Dan Richards
      • Long Range Planning – Tom Martell
      • Insurance – Tom Martell
      • Capital Project – Dan Richards & John DelBene
      • Explorer’s Liaison – John DelBene
  Motion was unanimously approved 5-0.

PHYSICALS COORDINATOR – Motion by Tom Martell, second by Sal Tagliamonte to appoint
Sharon Herb as Physicals Coordinator. Motion was unanimously approved 5-0.

DISTRICT MEDICAL OFFICER – Motion by Tom Martell, second by Sal Tagliamonte to appoint
Rescue Chief Tim Murphy as District Medical Officer. Motion was unanimously approved 5-0.

MEDICAL DIRECTOR – Motion by Tom Martell, second by Sal Tagliamonte to appoint Doctor
Chen of Sharon Hospital as Medical Director. Discussion we need a letter for 2006 that Doctor
Chen is our Director, Tim Murphy will take care of this. Motion was unanimously approved 5-
0.

AUTHORIZATIONS:
     Annual Reports
  • Motion by Sal Tagliamonte, second by John DelBene to authorize the Treasurer to use
     the State Financial report as the annual report. Motion was unanimously approved 5-0.
     Bills between Meetings
  • Motion by John DelBene, second by Sal Tagliamonte to authorize the Treasurer to pay
     all utility, oil, telephone, and freight (with associated fuel surcharges) charges between
     meetings. Motion was unanimously approved 5-0.
     Moving Fire District Equipment
  • Motion by Sal Tagliamonte second by Dan Richards to allow the Chief of the Fire
     Company to take Fire District equipment out of the District with notification to the
     Board of Fire Commissioners. Motion was unanimously approved 5 – 0.
     Unused Funds
  • Motion by Dan Richards, second by Sal Tagliamonte for unused funds to be transferred
     to the general fund in order to carry District expenses until tax revenues are received.
     Motion was unanimously approved 5 – 0.

FIRE POLICE CAPTAIN: Motion by John DelBene; Second by Sal Tagliamonte to appoint Dick
Ellard as Fire Police Captain. Motion unanimously approved 5-0.

FIRE POLICE LIEUTENANT: Motion by John DelBene, second by Sal Tagliamonte to appoint
Dan Casucci and Paul Hood as Fire Police Lieutenants. Motion was unanimously approved 5-0.

FIRE POLICE: Motion by Sal Tagliamonte, second by Dan Richards to appoint the Fire Police
(who have completed the required class) as follows:
   1) Dick Ellard
   2) Dan Casucci
   3) Paul Hood

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  4) Bill DeSomma
  5) Joann Griffin
  6) Lisette Hitsman
  7) Linda Hood
  8) Ray Santiago Senior
  9) Tom Murphy
  10) Roy Robertson
  11) Bill Griffin
  12) Dave Schmoke
  13) Tom Farmer
Motion was unanimously approved 5 – 0.

ADJOURNMENT: Motion by Tom Martell, second by John DelBene to adjourn at 7:48 pm.
Motion was unanimously approved 5-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                           Approved 1/26/06
FOR JANUARY 5, 2006 AT STATION 1, VERBANK

ATTENDEES: Commissioners –John DelBene, Rich Giuliani, Sal Tagliamonte, Tom Martell,
Dan Richards Dave Schmoke – Fire Chief, Secretary/Treasurer – Sharon Herb, Rod MacLeod –
Lawyer and 4 from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 7:53 pm to be a full
regular board meeting due to the large amount of work that needs to be done.

AGENDA: Motion by Tom Martell, second by Sal Tagliamonte to approve the agenda for the
evening. Motion was unanimously approved 5-0.
CORRESPONDENCE:
         Misc. Magazines and Catalogs
         Mailed Letter to DOH about Septic system on 12/19/05
         Holiday Cards from Battoglia Lanza, Alamo EMS, ASR Group, Knox, K&K Signs, Bug Busters,
         Edmond Loedy Architect, Home Depot, Metrocomm, Fire District Mutual of NY, A Copy a Second,
         EAP of Saint Francis
         Received check from AT&T for credit back from 2000 in the amount of $137.05. Deposited 1/4/06
         Received check from USDA Grant in the amount of $1000.00. Deposited 1/4/06
         Faxed paperwork to NYS Office of General Services Procurement: Blessilda Naclerio, about our
         purchase of 67-1 from Van Bortel Ford. Faxed on 12/17/05
         FDIC conference in Indianapolis, IN April 24-29 program
         Solicitation from Millbrook Central School District Educational Foundation
         Solicitation from Expanded Supply Products
         Letter from Town of Union Vale about the changing of adjacent property (to the Fire District) to
         historical status.

        Discussion on letter and how it affects the Fire District. Under NY State, the Fire District does not have to
        abide by Town Building Rules, so no action is required by the Board.

            Certificates of Insurance from BugBusters
            Started a Staples Reward Program – not working just yet, trying to tie our tax-exempt number and the
            rewards number together
            Response to email to MAWEBCENTERs, they responded that the $50/month fee is to host the site.


10/12/2007                                                                                 Page 5 of 101
             Invitation to join the Dutchess County Volunteer Fire Fighters Group – given to the Chief.
             Letter from Citgo about submitting our tax numbers and governmental letter. Faxed 1/1/06
             Heard from NYS Tax Dept. I have been filling out the form NYS45 incorrectly but paying correctly.
             I resubmitted the 4Q NYS45 to correct prior errors. Also discovered our Unemployment Insurance is
             something called reimbursable. The Fire District pays nothing up front but if you have an employee
             collecting unemployment insurance the District will have to reimburse the State for the full amount.
             From Quilty, Dwyer & Larkin Renewal Forms to be filled in. Tom Martell filled in and they were
             mailed 1/6/06

        Discussion on the meeting John DelBene had with the Health Department about our Septic system. It was
        agreed that we can do a closed system with a 2000 gallons septic tank in addition with our current 1000
        gallon tank with a float and alarm when ¾ full. Lanza is starting the paperwork. The Health Dept, Dan
        Keeler and his boss, were very receptive at the meeting. Issues were brought up about the project being
        smaller so we only need to get 3 estimates. John has already started getting estimates. Other issues
        discussed were that we no longer need a grease tank because it will be pumped out, Lanza’s Contract
        needs to be renegotiate because they will be doing the design for the close system but it currently does not
        look like we will need the bid packaging and overseeing parts. Also discussed was the need for the truck
        bay drains being done at the same time.
        The Board agreed that Tom will renegotiate the contract with Lanza because Rich will be out of town and
        that they are going to wait until they dig up the apron to see if we can also do something about the truck
        bay drains at the same time.

        Discussion on the Workplace, interested in looking at other vendors that do these services. We currently
        have a contract with The Workplace but would like to bid out when it gets closer to the contract end. The
        Board needs to make sure that we compare equally with other vendors and that we cover the full suite of
        services that The Workplace is providing.

TREASURER’S BILLS:
   • Bills Signed
   • The State Report is now a new computer program – no longer paper. I found a slight discrepancy in last
      year and corrected it with the program so I am currently approximately 4 cents off. I believe the
      discrepancy has to do with doing the State Reports before the Bank Reconciliations were done.
   • W2s the State only gives you one copy and I messed it up. I ordered another one and am waiting for it.

CHIEF’S REPORT:
   • Request House Use for a benefit for Kelly Battenfeld at Station 1

Motion by Tom Martell, second by Sal Tagliamonte to approve the House Use of Station 1 on 2/4/06 in the evening
for a Benefit Dinner to raise money for Kelly Battenfeld’s medical bills. The function will be run by the Millbrook
National Honor Society with the sponsor being Dave Schmoke. Motion was unanimously approved 5-0.

    •   Old 67-14 is listed on FireTek, John has received a call by a citizen who is interested in the truck
    •   67-11 & 67-13 are good
    •   67-12 is going in for electrical system (back to Sutphen). The Solenoids are corroded.
    •   67-14 is doing good but have an issue with the Mattydale tray (hose bed); it is shifting. Temporary
        solution is to get some antiskid treads and put them on the tray. The truck did well in the snowstorm.
    •   67-51, 67-61, 67-62 are all doing good
    •   As of 1/4/06 519 NFIRs were sent to the State for 2005. The Flooding calls did not go to the State of NY.
        The AFAs are a detriment to the fire service because of the high false alarm rate.
    •   FEMA grant is done – all sizing and ordering. The total the Chief had was $92194 dollars. This does not
        include the EMS gear previously ordered. Either on ordered or received is 44 sets of gear, 42 structural
        firefighter helmets, 18 metro helmets, 60 pair of firecraft gloves, 45 pairs of extrication gloves, 58 pairs of
        boots, 6 pair of EMS paints, and 15 fire police jackets.
    •   The Chief mailed a grant to Smokeless Tobacco for an ATV. Discussion ensued about the USDA Grant
        and that Greg Becker is willing to write a grant for 3 items, previously discussed, for $1800, would only
        get $1500 back if we get the grant.


10/12/2007                                                                                   Page 6 of 101
Motion by Tom Martell, second by Sal Tagliamonte to approve the spending of $1800 to pay Greg Becker to write
the USDA grant for the agreed upon 3 items. Motion was unanimously approved 5-0.


SQUAD REPORT: TIM MURPHY – RESCUE CHIEF

UNION VALE FIRE DISTRICT AMBULANCE REPORT             NOVEMBER 2005
                           67-71        67-72           67-73
    WEEKEND                  2            0
     M-F DAY                 0            3
   M-F EVENING               4            1
      TOTAL                  6            4

      ALS                    1             0
      BLS                    3             0
      RMA                    1             1
 NO PT CONTACT               0             1
    STANDBY                  1             0
       M/A                   0             1
OTHER UNIT TRAN              1             1
  TOTAL PCRs                 7             4

  FOUNTAINS                                               5
   SCHOOLS                                                0
TOWN TRANSPORT                                            8
      RMA                                                 2
   STANDBY                                                3
      M/A                                                 3
    TOTAL                                                 21

Union Vale Fire District Ambulance Report December 2005
                         67-71    67-72       67-73
    WEEKEND                2        3
     M-F DAY               4        1
   M-F EVENING             4        1
      TOTAL               10        5

      ALS                     3            2
      BLS                     1            1
      RMA                     0            2
 NO PT CONTACT                1            1
    STANDBY                   1            0
       M/A                    1            0
OTHER UNIT TRAN               3            0
  TOTAL PCRs                 10            5

  FOUNTAINS                                               3
   SCHOOLS                                                0
TOWN TRANSPORT                                            7
      RMA                                                 3
   STANDBY                                                1
      M/A                                                 0
    TOTAL                                                 14


10/12/2007                                                                            Page 7 of 101
2005 YEAR AMBULANCE REPORT
                             67-71        67-72            67-73
     WEEKEND                  37           37
      M-F DAY                 12           14
    M-F EVENING               43           20
       TOTAL                  92           71

      ALS                     31            31
      BLS                     22            14
      RMA                     24            13
 NO PT CONTACT                 7            7
    STANDBY                    4            4
       M/A                     4            2
OTHER UNIT TRAN               11            4
  TOTAL PCRs                  103           75

  FOUNTAINS                                                   86
   SCHOOLS                                                    3
TOWN TRANSPORT                                                76
      RMA                                                     24
   STANDBY                                                    21
      M/A                                                     13
    TOTAL                                                    223

Discussion on Department of Health Meeting last month. Tim was given a few things to verify.

EQUIPMENT:
67-71: ORTIZ TO FIX REAR BUMPER AND LEFT REAR COMPARTMENT. BOGARTS TO LOOK AT ELECTRICAL PROBLEMS.
DMV INSPECTION DONE
67-72: RIGHT REAR BUMPER REPAIRED BY ORTIZ. LEFT REAR DOOR LOWER LATCH REPAIRED BY BOGARTS

PURCHASE REQUESTS:
3 MOTOROLA MT 2000 BATTERIES – THESE ARE REPLACEMENT ITEMS
NAME TAGS FOR EMS COATS – CHIEF WILL TAKE CARE OF THIS

MISC:
WOOD BACKBOARDS RECEIVED AND PLACED ON 67-14.

STATE DEPARTMENT OF HEALTH INSPECTION DONE ON 12/16. 67-72 TAKEN OUT OF SERVICE FOR REAR DOOR PROBLEM
(BACK IN SERVICE).
 SOME MINOR PROBLEMS OPERATIONALLY: NO PED SCOPE ON 71, SOME OUT OF DATE ITEMS, SOFTWARE PROBLEM
WITH DEFIBS, NO LOCKS ON MED COMPARTMENTS. ALL CORRECTED. PAPERWORK PROBLEMS WITH POLICIES AND
PERSONNEL RECORDS ARE BEING CORRECTED.

REPORT NOW HAS YTD TOTALS. 386 CALLS IN 2005; 73 HAD 223 CALLS AND 71 & 72 HAD 163 CALLS.

STANDING COMMITTEES REPORTS:
          Station 1 – John DelBene – Looks like the snow plowing wasn’t done, John will check with Murphy
          to see if there is a problem. The oil burner has been fixed, there was a leak.
          Station 2 – Dan Richards – Rich brought Dan up to speed – the light/fan in the restroom has been
          purchased but still needs to be installed, planning to paint the truck bays at both Stations, and outside
          lighting for Station 2 is on the agenda. The phones are falling apart and it has been requested that if
          possible the firefighters wanted phones with intercom system. Rich has found a two line corded
          phone at Staples (cheapest at $100 each). We would need 4 phones at Station 2 and 6 phones at
          Station 1 for a total of $1000. Will hold off on this until February.
          Check Review – Tom Martell took the envelope home to review and give back to the Treasurer
          Motorized equipment – Dan Richards & Sal Tagliamonte - nothing more to report already discussed
          12 going in



10/12/2007                                                                                 Page 8 of 101
             Purchasing – Rich Giuliani – MES gave us the FEMA gear at less than State Bid and they are giving
             us gear bags for each set complimentary.
             Physicals – Sal Tagliamonte – nothing to report
             Fire Advisory Board – John DelBene & Dan Richards – already discussed at the reorg part of the
             meeting.
             Long Range Planning – Tom Martell – need to look at the numbers, concerned about our Capital
             Reserve and meeting the current plan
             Insurance – Tom Martell – will be sitting down with Linda Flanagan to do annual review. He will
             also look into getting cards with policy numbers. Decision to leave the old 67-14’s insurance alone in
             case of an accident (i.e. barns burn down)
             Capital Project – John DelBene & Dan Richards – already discussed
             Explorer’s Liaison – John DelBene – had a vacation due to the holidays. Have approximately 7
             members, several have moved up to become firefighters. According to Rich, there is definitely going
             to be a FireFighter 1 class in the near future.
PHYSICALS:
   • Have List available (have question on 1 need an executive session)
OLD BUSINESS:
           Policy – Radio Communications A041 – tabled
           EMS Mutual Aid Plan status – Tom Martell – the plan is an absolute mess and therefore he has not
           sent any letter because of all the disagreements. Discussion on mutual aid with LaGrange which is
           nonexistent at this time. Will discuss this problem with new chairman at LaGrange (which is
           unknown at this time). Chief is also having a discussion about mutual aid with neighboring towns.
           Sale/Donation of 67-14 – waiting for offers
           Insurance on OLD 67-14 – discussed earlier – leaving as is
NEW BUSINESS:
           Policies E001, E002, E011-E016; EMT and EMS Descriptions – Tom lost his email and needed
           copies, so tabled until next meeting.
           Letter for Firefighters to sign about understanding Policies – will need a field in FireHouse to Track
           the letter.

Motion by Tom Martell, second by Sal Tagliamonte to send the letter to all Firefighters about reading the policies
and signing the form. Motion was unanimously approved 5-0

             Permissive Referendum – moving the Land Acquisition Fund to Capital Reserve Fund. Rod
             MacLeod mention the legal needed a little more language he will forward to Sharon to include in the
             Permissive Referendum.

Motion by Tom Martell, second by Dan Richards to approve the moving of all money from the Land Acquisition
Fund, closing it out, to the Motorized Equipment Capital Reserve Fund after the permissive referendum. Motion
was unanimously approved 5-0.

             LENS Program – discussion on who will take over the program, since the secretary tracks the
             information it was decided it will be her job.

PUBLIC COMMENT: No Comments

EXECUTIVE SESSION: Motion by Tom Martell, second by Dan Richards to go into executive session for personnel
issue regarding physicals. Motion was unanimously approved 5-0. Left 10:10 pm; Returned 10:20 pm – no action
needed

MEETING ADJOURNED at 10:20 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                       Approved 2/23/06
                        Union Vale Fire District Board Meeting
JANUARY 26, 2006 AT STATION 1, VERBANK, NY


10/12/2007                                                                                Page 9 of 101
ATTENDEES: Commissioners – Dan Richards, John DelBene, Tom Martell, Sal Tagliamonte,
Rich Giuliani, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, William DeSomma,
Bill Griffin, Lawyer – Rod MacLeod (arrived 8:45 pm) and 1 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:42 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by Dan Richards, second by Sal Tagliamonte to approve the agenda for the
evening. Motion was unanimously approved 5-0.

APPROVAL OF MINUTES:
Motion by Tom Martell, second by Sal Tagliamonte to approve the minutes from December 16,
2005 Board meeting with corrections, January 5, 2006 Reorganizational Meeting, and January
5, 2006 Board Meeting with corrections. Motion was unanimously approved 5-0.

PUBLIC COMMENT:
No Public Comment

CORRESPONDENCE:
          Misc. Magazines and Catalogs
          LENS – faxed paperwork 1/9/06, preregistered for online service 1/10/06, received id/pw 1/17/06,
          updated the list was approx 25 is now approx 60. The system is super new and I’m now trying to
          solve how to get reports online – sent email 1/17/06. When add new driver will automatically get
          Abstract (they are currently behind so will not see till late next month), anything new to report on a
          driver (like DUI) will automatically be sent to me.
          Understanding Policy Forms (added field in FireHouse) mailed to all members 1/9/06 (received
          approx. 8 so far – received more tonight)
          John Trunk, from Stormville Oil, the keys were lost to the tanks at Station 2, notified 1/10/06. Rich
          Giuliani gave permission to cut off the locks and Stormville will replace the locks. Locks replaced
          gave code to Chief, Asst Chief, and Chairman.
          From Fire District Mutual, renewal forms, vouchers and Posting Notices. Made copies of notices,
          will post at both Stations
          Copy of spreadsheet, I used to create State Reports
          Central Hudson is changing our account number and date they read the meter. Not a problem for us
          because of automatic payments.
          Form from MES for updating their files, need filled out
          Flyer from AFDSNY about Class at Rombout Fire House on March 11, 2006 from 8:30 am – 2 pm.
          Speakers Mark Butler, Dr. Charles Faverio and William Young, Junior.
          Flyer from Quilty, Dwyer and Larking about Driver Training Class on January 28th from 8:30 – 4:30
          pm (EVOC class)

Motion by Tom Martell, second by Sal Tagliamonte to send as many people who want to go to
Rombout Fire House’s conference on March 11, 2006 for $25 per person. Motion was
unanimously approved 5-0.

TREASURER’S REPORT:
       General Checking:         Balance as of 11/30/05                     $2,888.97
                                 Xfer from Eqt Fund 12/19                  $10,531.75     rest of permissive
                                 Xfer from Savings                         $18,500.00
                                 Less Account Payable                    ($19,216.98)     had CH in prior month
                                 Deposit for surplus chief car              $5,101.00

10/12/2007                                                                            Page 10 of 101
                              Deposit from Symantec                 $20.00
                              Balance as of 12/31/05            $17,824.74

         General Savings:     Balance as of 11/30/05             $82,622.39
                              Xfer to Checking                 ($18,500.00)
                              Interest                               $44.89
                              Balance as of 12/31/05             $64,167.28

          Land Acquisition
                   Fund:      Balance as of 11/30/05               $154.75
                              Interest                               $0.07
                              Balance as of 12/31/05               $154.82

              Repair Fund:    Balance as of 11/30/05                $66.46
                              Interest                               $0.00
                              Balance as of 12/31/05                $66.46

             Motorized Eqt.
                     Fund:    Balance as of 11/30/05            $14,521.21
                              Interest                               $3.89
                              Xfer to General Checking
                              12/19                            ($10,531.75)   rest of permissive
                              Balance as of 12/31/05              $3,993.35
CD's:
    Land Acquisition/Bldg     CD 8087 Balance as of
                    Fund      11/28/05                           $1,861.49
                              Interest                               $2.10
                              Balance as of 01/01/06             $1,863.59    Redeemed 1/06

                              CD 8082 balance as of
               Repair Fund    11/24/05                          $48,259.31
                              Interest                              $79.39
                              Balance as of 12/27/05            $48,338.70    Due 6/24/06

Tom Martell wanted to note the Motorize Equipment Fund is currently short according to the
Long Range Plan. Need funds to cover the new utility truck and septic tank that is going in.
Discussion on the topic and Rich Giuliani is not sure want to draw down on the repair fund.
May want to save for catastrophic repair.

Discussion on the front apron, the commissioners want to just get the Health Dept. part out of
the way then we will discuss how we get everything done and when.

Motion by Tom Martell, second by Sal Tagliamonte to accept the Treasurer’s report. Motion
was unanimously approved 5-0.

BILLS: Motion by Tom Martell, second by John DelBene to approve the bills signed. Due to
the Tax money not coming in until February it was decided to approve but hold the FDM and
MES checks until we receive either grant money or tax money. Motion was unanimously
approved 5-0.




10/12/2007                                                                Page 11 of 101
     •     Sharon would like if possible a bigger mailbox at Station 2 and also to lower the one at
           Station 1. John DelBene will take care of.
     •     State Reports, W2 both filed on 1/18/2006
     •     Deputy Treasurer – Cathy Spiedell has declined the position (email in correspondence
           folder), need someone in the position (must have them on file at the bank)
     .
     Motion by Sal Tagliamonte, second by Dan Richards to table Deputy Treasurer until the
     workshop. Motion was approved 4-0-1 (Tom Martell abstained)

     •     Permissive Referendum – Sharon talked to Rod and has the following referendum which
           will be placed in the paper. Already approved on January 5, 2006.
                                                                LEGAL NOTICE

           NOTICE IS HEREBY GIVEN, pursuant to Section 6(g) of the General Municipal Law as amended, that the resolution published
herewith has been adopted by the Board of Fire Commissioners of the Union Vale Fire District in the Town of Union Vale, Dutchess County,
New York on the 5th day of January, 2006. Such resolution was adopted subject to a permissive referendum set forth in Section 6(g)(4) of the
General Municipal Law.

                                                   Land Acquisition Reserve Fund Resolution

         Be it Resolved by the Board of Fire Commissioners of the Union Vale Fire District of the Town of Union Vale, Dutchess County,
New York as follows:

1.                               The Board hereby determines that it is in the best interests of the Union Vale Fire District to transfer the
                                 balance of the Land Acquisition Reserve Fund to the Capital Reserve Fund and following such transfer, to
                                 abolish said Land Acquisition Reserve fund.
2.                               This resolution is adopted subject to a permissive referendum as set forth in the General Municipal Law
                                 Section 6(g)(4) as amended and will not take effect until thirty (30) days after its adoption; or until approved
                                 by the affirmative vote of a majority of the electors of such Fire District affected qualified to vote at an annual
                                 election of Fire District Officers, if within thirty (30) days after the adoption of the resolution, a petition in the
                                 form and content as set forth in Section 6(g)(4) of the General Municipal Law as amended is filed.

            The resolution was moved, seconded, and duly adopted by an affirmative vote of the Board of Fire Commissioners of the Union Vale
Fire District.


CHIEF’S REPORT:
         • 67-11 is okay
         • 67-12 is at Sutphen East to fix the solenoid and longer battery cables, there is a
            tremendous amount of corrosion on the undercarriage. For $2000, they will
            clean it up and give it an undercoat. The truck will probably be around for a
            minimum of 10 years. John DelBene is concern about the warranty of the
            undercoating. Also, need to start hosing off the undercarriages of all the trucks.
            Discussion about doing the undercoating to the other trucks will look at each
            truck and decide on one at a time.

Motion by Dan Richards, second by Tom Martell to approve to pay the $2000 to strip and
undercoat 67-12. Motion was unanimously approved 5-0.

                •     67-12 also the 2 handlights that do not work and they will be capped off and
                      Sutphen East will give us a hand held spotlight.
                •     67-13 is good, will pull generator and have it checked out - tuned up
                •     67-14 fixed the air leak, last week, Sutphen overtorqued the brass fitting. In
                      discussion it was noted Rich forgot to ordered the wood blades for the sawzalls
                      (already approved).
                •     67-51 is good

10/12/2007                                                                                                          Page 12 of 101
                •   67-61 is good
                •   67-62 is good, has a little leak of antifreeze
                •   67-81 is good
                •   67-1 needs to go in for more recalls and the cruise control doesn’t work
                •   FEMA grant - all is on order, and probably 70% of what was ordered is in and is
                    being distributed.
                •   BFIRs for 2005 were complete through end of year and submitted to State.
                •   Discussion of Wetdown for 67-14 in spring/summer. Need to work with Chief &
                    Fire Company. Would like to have Wetdown for 14, 51, and Chief’s vehicle.
                    Considering having it on Community Day. Chief will get back to the Board on
                    this.
                •   Upcoming training March 26th Live Burn Drill with Millbrook at DC Training
                    Center. Four guys from Pleasant Valley will help run it
                •   3 OSHA classes coming up March 6 & 7th Dover Station 1, March 13th & 15th
                    Millbrook, April 3rd & 4th at UV Station 2
                •   Note: The Chief is amazed at the increase in volume of calls
                •   2005 Aegis Call Breakdown – difference from regular report (second set) is the
                    calls to the Fountains in Millbrook made by Northern Dutchess on nights and
                    weekends.
2005 Aegis Call Breakdown


    Incident Type       Jan   Feb   Mar   Apr   May   Jun   Jul   Aug   Sep   Oct   Nov     Dec   2005   2004
Aircraft EMG             0     0     0     0     0     0    0      0     0    0      0       0     0      1
ALS Assist               0     1     0     0     0     0    1      0     0    0      0       0     2      0
P1 Accident              1     1     2     1     1     1    2      0     0    1      1       1     12     23
P3 Accident              2     3     4     1     3     1    1      1     1    1      5       3    26      29
Med ALM                  0     0     0     0     0     0    0      1     0    0      0       0     1      0
P3 Ambulance             3     4     7     5     6     7    2      5     3    4      3       1     50     26
P4 Ambulance             3     3     1     4     5     4    1      3     1    3      1       1     30     11
P1 Auto/PE               0     1     0     0     0     0    1      0     0    1      0       0     3      2
P1 Life Thr             22    11    16     6    14    13    17    14    14    14    11      11    163    116
P2 Unstable             14     7     8     8    11     6    10     6     5    8      5       7     95     33
False Alarm              1     0     0     0     0     0    0      0     0    0      0       0     1      2
Flooding                 4     0     2     1     0     0    1      0     0    20     0       0     28     2
Grass Fire               0     0     0     8     0     0    0      0     0    0      1       0     9      2
Mutual Aid               7     2     9    10     6     4    7      6     7    8     10       5     81     88
Misc.                    2     1     5     3     1     6    4      0     2    0      1       2     27     17
Vehicle Fire             1     0     0     0     0     0    1      0     0    2      1       0     5      7
Structure                3     0     0     0     1     0    1      0     0    1      1       0     7      5
Fire Alarm               6     1     7     3     2     7    8      8     2    8      5       7     64     73
Carbon Mon               2     0     1     1     0     0    0      0     1    0      0       1     6      7
EMS                      0     0     0     0     0     0    0      0     0    0      0       0     0      1
El Pwr Sys               1     0     0     0     2     4    3      0     3    0      1       1     15     8
Error                    0     0     1     2     0     0    0      0     0    1      1       0     5      11
Haz-Mat                  0     0     0     0     0     1    0      1     1    0      0       0     3      1
Public Safety            1     0     0     0     0     0    0      0     0    0      0       0     1      1
Cancelled Ca             0     0     0     0     0     0    0      0     0    0      0       0     0      2
Electrical               0     0     1     0     0     0    0      0     0    0      0       0     1      1
In Building              2     2     3     2     1     1    2      3     1    7      2       3     29     23



10/12/2007                                                                               Page 13 of 101
Error                                                                                               0      2
Totals:                   75   37    67    55    53    55    62    48    41    79    49      43    664    494


YTD UV Call Report


        Call Type        Jan   Feb   Mar   Apr   May   Jun   Jul   Aug   Sep   Oct   Nov     Dec   2005   2004
Sturcture Fire            3     0     0     0     1     0    0      1     0    0      1       0     6      2
Chimney Fire              1     0     0     0     0     0    0      0     0    0      0       0     1      1
Brush Fire                0     0     0     7     0     2    0      0     0    0      1       0     10     2
Car Fire                  1     0     0     0     0     0    0      0     0    2      1       0     4      4
Auto Accident             3     4     3     2     4     3    3      1     1    3      6       3     36     47
Flooding                  3     0     2     1     0     0    1      1     0    21     0       0     29     0
CO Detector               2     0     1     1     0     0    0      0     1    0      0       1     6      7
Hazardous Cond            0     0     1     1     1     1    2      1     0    1      0       0     8      21
Mutual Aid, Fire          6     2     7     8     6     3    7      4     4    5      5       2     59     28
Aircraft Emerg            0     0     0     0     0     0    0      0     0    0      0       0     0      0
Trees/Wires Down          2     0     0     0     1     4    3      0     3    0      1       3     17     4
Public Service            0     1     0     1     0     1    0      0     0    0      0       1     4      5
Automatic Alarm           4     1     5     3     1     5    5      9     2    11     5       5     56     45
AFA, Fountains            4     2     5     1     1     3    5      2     1    3      2       4     33     35
AFA, Bee Wise             1     0     0     0     1     0    0      0     0    0      0       3     5      1
AFA, UV Schools           0     0     0     0     0     0    0      0     0    1      0       0     1      2
Good Intent               1     0     4     1     1     1    2      1     3    0      1       0     15     9
Totals:                   31   10    28    26    17    23    28    20    15    47    23      22    290    213


Amb. BLS                  9     0     2     4     2     5    5      2     2    4      0       1     36     51
Amb. ALS                  6     2     7     4     5     7    6      5     5    6      1       6     60     78
67-73 BLS                 13   11     6     4     6     5    4      7     6    8      4       2    76      26
67-73 ALS                 9     5    12     5     6     8    12     6     3    4      6       6    82      22
RMA                       0     4     2     1     6     0    1      1     2    1      5       2     25     0
Amb. No Response          0     0     0     0     1     0    0      2     0    0      1       0     4      22
Amb. Mutual Aid           0     0     0     2     0     0    0      0     2    0      2       3     9      8
Totals:                   37   22    29    20    26    25    28    23    20    23    19      20    292    207


                                                                                            YTD    582    420


                 •   Nothing has been scheduled yet by the State for classes/training. Our County
                     Coordinator is working on getting us Firefighter 1 classes. We have so many
                     who want to go into training and we don’t have classes for them. East Fishkill is
                     so fed up with the County they are going to do their own training.

FIRE COMPANY’S REPORT:
William DeSomma

   •       Leaves: NONE
   •       Resignations: NONE
   •       House Use: December 2005 Meeting for Station 1
              1) Patty Clina on 2/8, 3/8, 4/12, 5/10 and 6/7/2006 for the First Student Bus
                  Training at Station 1 in daytime.



10/12/2007                                                                                Page 14 of 101
         2) John DelBene on 2/4/2006 or 2/18/06 for possible 2nd day dinner Benefit for
             Kelly Battenfield at Station 1 in evening. May not want this day because of
             conflicts so have set a second date.
   • House Use: January Meeting for Station 1
         1) Lisette Hitsman on either 3/18 or 3/19/2006 for a baby shower at Station 1, time?
         2) The Fire Company would like to use Station 2 on 2/5 for Superbowl party
             (annual event). Fire Company function so doesn’t need to be approved by Board.
   • Applications for Membership:
      December 2005 Meeting: Mark Chadwell, Kevin Eells (missing applications for Mark
   & Kevin)
      January 2006 Meeting: Charles Birrittieri
   • Other: FYI
         1) Fire Company agreed to go to the following Parades:
             Saturday June 3, 2006 to East Clinton's
             Saturday July 22, 2006 to Millbrook's
         2) Suggested By-Law changes
             Change # of years in a Fire Company from 4 to 2 years to run for an officers
         position with this company, and he/she be a senior fire fighter
             Change must be a Lieutenant for (1) one year to run for a Captain position.

                We will be voting on these changes at the February meeting.
           3)   Dutchess County weekend 3/11 & 3/12/2006.
           4)   Live Burn training 3/26/2006.
           5)   April 2006 Mass Casualty Incident training, at Fountains of Millbrook by UV.
           6)   OSHA training at Station One in the April 2006
           7)   Union Vale Community Day June 4, 2006
           8)   Matt Myers, Eric Henschel, Ken Coletta to work on ideas for Community Day
                and Fire Prevention.

Motion by Tom Martell, Second by Sal Tagliamonte to approve Stephen Rybkin, Joan Cybulski,
Charles Stark, Kevin DelBene, and Celina Kisielewski as active members. Motion was
unanimously approved 5-0

Motion by Dan Richards, second by Sal Tagliamonte to accept all House Use listed below.
          Patty Clina on 2/8, 3/8, 4/12, 5/10 and 6/7/2006 for the First Student Bus Training at
          Station 1 in daytime.
          John DelBene on 2/4/2006 (2/18/06 for possible makeup day) dinner Benefit for
          Kelly Battenfield at Station 1 in evening.
          Lisette Hitsman on either 3/18 or 3/19/2006 for a baby shower at Station 1, time?
Motion was unanimously approved 5-0.

RESCUE SQUAD’S REPORT:
Tim Murphy – not in attendance
   • Report was given on 1/5/06 at Board Meeting.




10/12/2007                                                                Page 15 of 101
Discussion on the need to do inspection of fire houses annually. Since the Board is very active
in the buildings and regularly go through the stations they feel they have done adequate
inspections.

Motion by Tom Martell, second by John DelBene that the Board of Fire Commissioners have
inspected the facilities and they are in good order and any deficiencies have be brought to the
attention of the Chief. Motion was unanimously approved 5-0.

STANDING COMMITTEES:
      Station 1 – John DelBene – people have been liberal with thermostats – have had
      discussion with the members, also had an issue with fan running – found button was
      pushed in so wasn’t on automatic shutoff, Filter for ice machine had cracked and has
      been fixed, compressor has been moved and a plug has been tightened to prevent from
      constantly running.
      Station 2 – Dan Richards – Thermostats were set high have been reprogrammed,
      compressor seems to be running frequently and it is leaking air at the water separator –
      new compressor isn’t in yet because the old one is hardwired, Station is being kept clean.
      Should look into replacing garden hose reels in the station. Running out of parking lot
      space when have company meeting, should look at increasing size.
      Check Review – Tom Martell did earlier
      Motorized equipment – Dan Richards & Sal Tagliamonte – already covered
      Purchasing – Rich Giuliani – Chief covered it with the gear, still haven’t received gear
      bags
      Physicals – Sal Tagliamonte – everything is fine
      Fire Advisory Board – John DelBene & Dan Richards – Be-Wise is looking into doing
      an addition to the building.
      Long Range Planning – Tom Martell - $85,000 short of projected goal; Chief asked how
      long did the chief truck take – answer was 5 months might want place order soon. The
      Truck committee is still working on a recommendation; Chief will report to the
      Commissioners at the workshop.
      Insurance – Tom Martell – Has been doing research on the different types of insurance.
      VFBL – Workman’s Comp, and similar for FF, VFIS – Accident & Sickness and
      Liability. He is working on quotes, but the companies will not give unless we give a
      Brokerage of Record and he wasn’t comfortable with this option. VFBL choices are
      limited. Rich asked what happens if we send out a RFP, then any insurance company
      can bid. With the VFIS, we have three engines at replacement value of $320K, VFIS is
      sending a proposal to increase to $400K. Do you want to pay an added premium when
      the chance of totaling a truck is not that high (discussion to do at workshop)? We need
      to increase the Treasurer’s bond to 1 Million dollars; need to show checks and balance
      system (check review, procurement policy, end of year annual report accepted, 2
      signatures check over 1K). Sharon will draft letter for review and signature.
      Capital Project - John DelBene & Dan Richards – table to workshop for discussion
      Explorer Liaison – John DelBene – have been meeting, have been giving them hand-me-
      down gear and they have been training. Should be supervise by another advisor, John
      cannot be at both stations, on both trucks, so requesting more help.

PHYSICALS:
      Have list of physicals due – no problems

10/12/2007                                                                Page 16 of 101
       No current members have physicals in February, therefore no letters mailed
       Asked for contract from The Workplace (asked on 1/5/06 email), original contract from
       1997 and drug testing one in 2003. Supposedly no annual contracts. I’m waiting on info
       from The Workplace on their services.

FIRE HOUSE SOFTWARE:
      Training Documentation & Call Sheets – Chief gave Sharon call sheets and she is going
      to see if we can get Firehouse to track points for members. Sharon also requested that
      Training documents get to her in a more timely fashion so not entering all of them in
      October.
      Missing Info/Forms – several were turned in, will get updated list to Chief

OLD BUSINESS:
     Policy – Radio Communications A041 – County Radio Plan – will be slight change with
     numbering plan, but can always modify the policy.

Motion by Tom Martell, second by Sal Tagliamonte to adopt A041 Radio Communications.
Motion was unanimously approved 5-0. The policy will be posted on the website
www.uvfdny.com.

       EMS Mutual Aid Plan status – no change
       Sale/Donation of 67-14 – we were contacted by Mount Vernon Fire Department from
       Tennessee; Former chief from Pleasant Valley- Earl Day. Their Tanker is leaking water
       and their other engine is a 1977 gas 5 speed. They are willing to pay $5K to buy 67-14.
       And Rich asked other departments in Dutchess County to donate items for the truck.

Motion by Sal Tagliamonte, second by Dan Richards to surplus the old 67-14, in accordance
with permissive referendum, which has already been approved and posted over 30 days ago.
Motion was unanimously approved 5-0.

Motion by Sal Tagliamonte, second by Dan Richards to sell the old 67-14 to Mount Vernon for
$5000. Motion was unanimously approved 5-0.

Discussed informally to replace the 4-inch hose with 5-inch on 67-81 so everything in the Fire
District is 5-inch. Price is $5.20 per foot from MES, which is lower than State Bid. 2000 feet
would need to be bought.

Motion by Tom Martell, second by Sal Tagliamonte to surplus the 4-inch hose on 67-81 (We
have a request from a Pennsylvania Fire Company to buy 1000 feet – we will offer it to them at
$1.50 per foot; the rest will be put on 67-14 that is going to Tennessee.) Motion was
unanimously approved 5-0.

Motion by Sal Tagliamonte, second by John DelBene to purchase 2000 foot of 5-inch hose to
put on 67-81. Motion was unanimously approved 5-0.




10/12/2007                                                                Page 17 of 101
Motion by John DelBene, second by Sal Tagliamonte to surplus the vent exhaust fan at Station
1, the old yellow generator at Station 2, and a 6 inch strainer. Motion was unanimously
approved 5-0 .

       Truck Committee – tabled until workshop
       Policy – Line of Duty Death Policy A080 – table until workshop
       Policies E001, E002, E011-E016, EMT & EMS Descriptions – table until workshop
       Permissive Referendum – Rod corrected it and Sharon will get it into the paper – see
       Treasurer report

NEW BUSINESS:
  • OSHA Policy – A018 – need to add June 23, 2003 resolution – need to table until I can
     talk to the Chief about some terminology
  • Discussion on Physical Fitness required by NFPA, to put gym in or pay for gym
     memberships. Other companies are doing it, not sure about usage/responses. Discussion
     of putting in a universal gym with stairmaster and treadmill. Chief & President were
     requested to ask the membership whether they would prefer a subsidize membership to a
     gym or equipment in the firehouse.

EXECUTIVE SESSION: NONE NEEDED

ADJOURNMENT: Motion by Tom Martell, second by John DelBene to adjourn at 10:15 pm.
Motion was unanimously approved 5-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                               Approved 2/23/06
                   Union Vale Fire District Board Meeting
FEBRUARY 13, 2006 AT STATION 2, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Sal Tagliamonte, Rich Giuliani, Dan Richards,
Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Asst. Chief – Bill Griffin and 0
from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 10:18 pm to document a
motion.

MOTION by Sal Tagliamonte, second by John DelBene to install a 2000-gallon septic tank at
Station 1 to be compliant with the Board of Health and to expend the $400 application fee
required to get Board of Health approval and Bernard Lanza’s fees to create the documents
needed. Motion was unanimously approved 4-0.

Meeting Adjourned at 10:25 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                             Approved 3/23/2006
                   Union Vale Fire District Board Meeting
FEBRUARY 23, 2006 AT STATION 1, VERBANK, NY

10/12/2007                                                               Page 18 of 101
ATTENDEES: Commissioners – Dan Richards, John DelBene, Sal Tagliamonte, Rich Giuliani,
Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Tim Murphy, Bill Griffin, Lawyer –
Rod MacLeod and 1 (more came in later) from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:25 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by Dan Richards, second by John DelBene to approve the agenda for the
evening. Motion was unanimously approved 4-0.

APPROVAL OF MINUTES:
Motion by Sal Tagliamonte, second by Dan Richards to approve the minutes from January 26,
2006 Board meeting, and February 13, 2006 Workshop meeting. Motion was unanimously
approved 4-0.

PUBLIC COMMENT:
         Carlos Mina had a concern about call sheets. They use to be out for 1 week, now they get pulled every
Monday. Short discussion on how they are now entered in the FireHouse software and need to be collected in a
more timely fashion. Also, to be covered under insurance you must be on the call sheet so should be signing it on
the day of.

CORRESPONDENCE:
             Misc. Magazines and Catalogs
             LENS – Received my first sets of abstracts – can give you a quick report but would like to hold off
             until I have received all from the State, seems to be some glitches still in the system.
             Thank you note mailed to Cathy Speidell for years of service as Treasurer
             House use letters mailed to Patty Clina, emailed to John DelBene & Lisette Hitsman on 1/31/06
             Form to MES was mailed on 2/1/06
             Letter to person about license refusal was mailed on 2/6/06
             2 Newsletter from National Safety Council
             Solicitation from CompuMaster about Microsoft Access
             From the Office of the Comptroller, there has been a minor change in how the bank can collateralize
             our funds
             Letter from Dutchess Junction Fire District about Ken Andrews and Deputy Treasurer
             Newsletter from FireHouse Software, will be a new update this year
             Information from Quilty, Dwyer & Larkin about vehicle insurance
             Paperwork from NYS about the Foreign Fire Tax. Mailed back 2/19/06
             Program Schedule for OSHA Safety Training
             Flyer on Fire District Commissioner Training
             Faxed Legal Notice for closing of the Land Acquisition Fund on 1/31/06. Was in the paper on
             02/07/06. So can move the money 30 days from the date as long as no petition.
             Fire District Affairs Newsletters
             Certification of Inspection Fire Department Pumper and Certification of Inspection of Line Voltage
             Electrical Systems
             Letter from Worker’s Compensation Board about posting forms. Confirmed with Linda to verify we
             already do this in all locations necessary
             Received Insurance Cards for vehicles – gave to the Chief to distribute
             Mailed letter to Linda Flanagan, Quilty, Dwyer & Larkin, to remove the 2001 Ford Explorer from our
             list of vehicles. Mailed 2/16/06
             Solicitation from Emergency Software Products
             Scott PosiChek from MES
             Report from Nichols Oxygen on Air quality


10/12/2007                                                                              Page 19 of 101
            Forms for 63rd Annual Meeting in Buffalo of the Association of Fire Districts of the State of New
            York
            Brochure on NFPA World Safety Conference in Orlando, Florida
            House Use letter from Fusileers for Penny Social on March 24th & 25th
            Note from UVFC on their bylaw changes

Motion by Sal Tagliamonte, second by John DelBene to approve the House Use of Station 1 on March 24 & March
25, 2006 for the Fusileers Fife and Drum Corps for their annual Penny Social. The Fire Company has approved
this House Use. Motion was unanimously approved 4-0.

TREASURER’S REPORT:
         General Checking:        Balance as of 12/31/05                   $17,824.74
                                  Less Account Payable                  ($136,952.76)     CH didn't take $476.69 on 1/30
                                  Voided KK Sign check                       $453.50      really FC bill
                                  Deposit from USDA Grant                   $1,000.00
                                  Deposit from AT&T refund                   $137.05
                                  Balance as of 01/31/06                ($117,537.47)
                                  Didn't mail checks                      $106,561.86     MES & FDM
                                                                                          really xfer 2/6/06 but for 1/06
                                  Xfer from Savings                        $40,000.00     bills
                                  total without mailing checks             $29,024.39

          General Savings:        Balance as of 12/31/05                   $64,167.28
                                  Xfer to Checking                              $0.00
                                  Interest                                     $54.53
                                  Balance as of 01/31/06                   $64,221.81

           Land Acquisition
                    Fund:         Balance as of 12/31/05                     $154.82
                                  Xfer from CD8087                          $1,863.59
                                  Interest                                      $1.21
                                  Balance as of 01/31/06                    $2,019.62

              Repair Fund:        Balance as of 12/31/05                        $66.46
                                  Interest                                       $0.00
                                  Balance as of 01/31/06                        $66.46

             Motorized Eqt.
                     Fund:        Balance as of 12/31/05                    $3,993.35
                                  Interest                                      $2.54
                                  Balance as of 01/31/06                    $3,995.89
 CD's:
     Land Acquisition/Bldg        CD 8087 Balance as of
                     Fund         11/28/05                                   $1,861.49
                                  Interest                                       $2.10
                                  Balance as of 01/01/06                     $1,863.59
                                  Xferred to Land Fund                     ($1,863.59)
                                  Balance as of 01/31/06                         $0.00

                                  CD 8082 balance as of
               Repair Fund        12/27/05                                 $48,338.70
                                  Interest                                   $123.32
                                  Balance as of 01/24/06                   $48,462.02     Due 6/24/06


10/12/2007                                                                             Page 20 of 101
Motion by Dan Richards, second by John DelBene to accept the Treasurer’s report. Motion was
unanimously approved 4-0.

BILLS:
   • The MES bill for gear bags was modified during the meeting, Sharon will void the
       previous check and mail out a new one with the correct amount.
   • The Workplace bill will be modified to remove the no shows from the current bill;
       Sharon will void and mail out a new one with the correct amount.
   • The Total Amount for bills with corrections is $ 70,841.91. The abstract was signed by
       the commissioners.

FUND DISTRIBUTION:

           1)   CD in the amount of $60,000 due April 28, 2006
           2)   CD in the amount of $150,000 due June 23, 2006
           3)   CD in the amount of $120,000 due October 27, 2006
           4)   CD in the amount of $60,000 due December 22, 2006

Motion by Sal Tagliamonte, second by John DelBene to approve the distribution of the district’s
funds into CDs at the Bank of Millbrook. Motion was unanimously approved 4-0.

   •   The District received approximately $70,000 in grant money from FEMA for the 2005-
       2006 Gear Grant
   •   State Reports were finalized; the “problems” were with the State’s new computer
       program not with us.
   •   Deputy Treasurer – Discussion – Lisette Hitsman was asked if she would be interested in
       the position, also it was checked that there is no legal issues preventing her from doing it
       (even though she is the Fire Company Treasurer).

   Motion by Sal Tagliamonte, second by Dan Richards to appoint Lisette Hitsman to be
   Deputy Treasurer for the Union Vale Fire District. Motion was unanimously approved 4-0.
   Sharon has permission to do the paperwork to remove Cathy Speidell from the Bank’s
   paperwork and add Lisette Hitsman.

CHIEF’S REPORT:
         • 67-11- has a starting problem. As soon as 67-13 is done, 67-11 will go to
            Sutphen. We will probably have the truck for another 5 years, the Chief wants to
            let them look it over (fix the pump shift problem and any others they find) and
            even spend the 2K to undercoat. Discussion on undercoating once the rust has
            already started. No decision on the undercoating made.
         • 67-12 – all issues have been fixed on it. Air eject on backorder
         • 67-13 – the truck is at Sutphen. The radiator is going in, and they are waiting on
            fuel tanks. Should be back at the end of next week. Liberty’s fire truck has the
            exact same issue
         • 67-81 – has a hydraulic leak
         • 67-1 – is out of service, for light problems – will pickup car in morning

10/12/2007                                                                 Page 21 of 101
           •   FEMA grant already discussed
           •   BFIRs no call report because the call sheets are split between the Chief and Asst
               Chief.
           •   Wetdown discussion – a committee was formed to look at it, need to go to the
               Community Day meeting to discuss and finalize plans. Will not be an old
               fashioned Wetdown.
           •   Upcoming Training – County Weekend we have 14 senior firefighters registered
               at $130/each at Montour Falls.
           •   Live Burn Drill with Millbrook at DC Training Center on March 26th
           •   OSHA – March 6 & 7 at Dover Station 1; March 13 & 15 at Millbrook, April 3
               & 4 at Union Vale Station 2.
           •   Fire/MCI Drill at The Fountains on April 22nd. Walk thru will be night of March
               27th for Company & Line Officers. Will probably have a separate one for Mutual
               Aid COs.
           •   May have a couple of houses for live burn training during the summer months.
           •   Gear and Gear bags are in and being distributed
           •   Discussion on State run classes – hopefully will find out more information at the
               Chief’s Council and Training Session Meetings this week and next week. Will
               add to workshop agenda to see where we stand in training.
           •   Requested Items – Holmatro Power unit for 67-51 (current one is 1995 and
               doesn’t have a reservoir to handle, so we were offered this demo model at $5900
               (get year warranty) – new one cost $12000, Chief need pagers requested 6
               Minitor V Pagers at $450/each for $2700. To replace Line Officer Radios and
               hand down the ones.

Motion by Sal Tagliamonte, second by John DelBene to buy 10 Minitor V pagers (after
discussion the 6 was raised to 10) at $450 each for a total cost of $4500. Motion was
unanimously approved 4-0.

Motion by Dan Richards, second by Sal Tagliamonte to buy the demo Holmatro for 67-51 at a
cost of $5900. The motion was unanimously approved 4-0.

Motion by John DelBene, second by Dan Richards to let 14 senior firefighters go to Montour
Falls’s County Weekend at the cost of $130 per person for a total cost of $1820. Motion was
unanimously approved 4-0.

Motion by Dan Richards, second by Sal Tagliamonte to send 4 (possibly 5) to FD
Commissioner Training in Syracuse March 25th; cost is $30 per person. Motion was
unanimously approved 4-0.


           •   Kevin Eells and Charles Birrittieri are ready for approval to the Fire District.

Motion by Sal Tagliamonte, second by John DelBene to approve Kevin Eells and Charles
Birrittieri as members of the Union Vale Fire District. Motion was unanimously approved 4-0.



10/12/2007                                                                  Page 22 of 101
           •   Discussion on mobile radios, because of how tight the budget is, the Chief is
               considering asking the Auxiliary for some help. Want the radios to all match and
               be easy to use. Dan would rather FD pay for this and have the auxiliary maybe
               help with the Wetdown or other similar item. Will table until Workshop

FIRE COMPANY’S REPORT:
William DeSomma – in Albany so no report

RESCUE SQUAD’S REPORT:
Tim Murphy –
   AMBULANCE REPORT - JANUARY 2006


               6771   6771    6772     6772      6773       6773
               JAN    YTD     JAN      YTD       JAN        YTD
WEEKEND         2      2       7        7
M-F DAY         1      1       1        1
M-F EVE.        3      3       1        1
 TOTAL          6      6       9        9

    ALS         3      3       5         5
    BLS         1      1       0         0
   RMA          1      1       2         2
   NO PT        0      0       0          0
 CONTACT
 STANDBY        0      0       1         1
    M/A         1      1       1         1
  OTHER         0      0       0         0
   UNIT
TRANSPORT
TOTAL PCRs      6      6       9         9

FOUNTAINS                                          8          8
 SCHOOLS                                           0          0
  TOWN                                             9          9
TRANSPORT
   RMA                                             1          1
 STANDBY                                           0          0
   M/A                                             3          3
  TOTAL                                           21         21


EQUIPMENT:
       • 67-71: Electrical system is still being worked on by Jim Terry, he is waiting for a
          part but is almost done.
       • 67-72: We had a problem with the sidewalls on 2 tires due to under inflation this
          caused the fonts to be worn. 6 Tires had to be replaced. Need to keep eye on so
          doesn’t happen again

           •   Purchase Requests: None at this time
           •   MISC:


10/12/2007                                                               Page 23 of 101
                      DEFIB on 67-71 had problems possibly due to the electrical problems we
                      were having with the rig. Phillips did a software update to both DEFIBs
                      which seems to have corrected the problem. The Units were also updated
                      to the new CPR Standards.
                      FR2s MUST BE UPDATED to the new standards.
                      2 current firemen have joined as drivers.
                      Would like a discussion with NDP so our people/town are not being
                      billed.
                      Would like some Guidance on EMS gear as we get new members. It is
                      an operational issue – so come to Board when you feel you need it.
                      We need Picture ID tags, especially for the hospital. Tim needs to come
                      to the workshop with price for badge/tag makers. The Chief will also
                      look at borrowing another district’s tag making equipment and then we
                      just have to pay for supplies.
                      Long Range plan has us replacing an ambulance next year when should
                      the company approach the board. Discussion on issue, should start the
                      spec process 4th Quarter of 2006, bid 1st Quarter 2007 with goal to have
                      around 2nd/3rd Quarter 2007.

Discussion about the fill station on 67-14, need to purchase and install a control panel. This was
overlooked when we built; to fix will cost $2837.62. Other quote was over $5000.

Motion by John DelBene, second by Sal Tagliamonte to buy the cascade system for 67-14 at a
cost of $2837.62. Motion was unanimously approved 4-0.

Motion by Sal Tagliamonte, second by John DelBene to buy Station 2 a power supply for base
radio at $150. Motion was unanimously approved 4-0. (This was discussed at workshop just
forgot to act upon it).

STANDING COMMITTEES:
      Station 1 – John DelBene – wall was damage due to water damage, will get estimate and
      check with the insurance company.
      Station 2 – Dan Richards – Roof inspection need to know how often
      Check Review – John DelBene did at the workshop
      Motorized equipment – Dan Richards & Sal Tagliamonte – discussion on problem with
      tires. Also got estimate from Sutphen about Preventive Maintenance – only do
      Preventive Maintenance once a year versus Jim Terry’s twice a year $450/vehicle at our
      firehouse, if combine with aerial/pumper maintenance $1150/for each pumper. Chief is
      not happy with our maintenance records – problems should be found in the annual
      maintenance. Will collect more information and discuss at workshop.
      Purchasing – Rich Giuliani – phones w/intercoms – had been previously discussed and
      were just waiting for the funds.

Motion by Dan Richards, second by Sal Tagliamonte to buy 10 phones for Station 1 & 2 at
approximately $100 each. Motion was unanimously approve 4-0.




10/12/2007                                                                 Page 24 of 101
       Physicals – Sal Tagliamonte – new letter reviewed to be sent to people who have failed
       physicals. We have another proposal for physicals from TEK Occupational Services,
       will also look at Medicus, and Health and Safety Systems.
       Fire Advisory Board – John DelBene & Dan Richards – Church by Station 2 is
       becoming a nursery school, the dry hydrant doesn’t work, Mr. Pinckney would like us to
       write a letter to planning board to require the dry hydrant to be fixed and everything
       brought up to code. At The Fountains the gatehouse is going to become a Bed &
       Breakfast, the hydrant is currently disconnected, and there is no sprinkler system. Chief
       will be sending letters about these issues.
       Long Range Planning – Tom Martell – no report
       Insurance – Tom Martell – On March 13th at 7pm Linda Flanagan will be coming to
       Station 2 to discuss our Insurance Policies
       Capital Project - John DelBene & Dan Richards – haven’t heard from Lanza about BOH
       approval
       Explorer Liaison – John DelBene – tentatively got an ice rescue March 18th depending
       on ice.

PHYSICALS:
      Have list of physicals due – have two no shows – need executive session to discuss
      Mailed March letters, plus 2 members who have asked to be reactivated

FIRE HOUSE SOFTWARE:
      Training Documentation & Call Sheets – Chief gave Sharon call sheets and all activity
      has been added for December and January.
      Missing Info/Forms – several were turned in, Sharon is still working with the Chief to
      get all the data and forms

OLD BUSINESS:
     Sale/Donation of 67-14 – check received and cleared – Rich needs to call about when
     they plan to take possession.
     Truck Committee – Chief has the specs, only problem Van Bortel Ford will not paint the
     truck, price $24,500 for a Ford F350 Diesel Pickup truck on State Bid to replace 67-62.

Motion by Dan Richards, second by Sal Tagliamonte to buy the truck with options at the price
of $24,500. Motion was unanimously approved 4-0. The Board still need proposals on the rest
of the package – paint, tank, pump, etc.

       Policy – Line of Duty Death Policy A080 –

Motion by Sal Tagliamonte, second by John DelBene to approve A-080 Line of Duty Death
Policy. Motion was unanimously approved 4-0. The policy will be placed on the website
www.uvfdny.com.

       Policies E001, E002, E011-E016, EMT & EMS Descriptions –




10/12/2007                                                                Page 25 of 101
Motion by Sal Tagliamonte, second by John DelBene to approve the following policies.
Motion was unanimously approved 4-0. The policies will be placed on the website
www.uvfdny.com.
      E-001 Domestic Violence Situations
      E-002 Suspected Cases of Patient Abuse
      E-011 Transport to Out of Area Hospitals
      E-012 Refused Medical Assistance (RMA) Situations
      E-013 Unattended Death Situations
      E-014 Treatment and Transportation of Patients with Reported Psychiatric Problems
      E-015 Treating Minors
      E-016 Ambulance Diversions by the Receiving Hospital
      Job Description for EMS Drivers
      Job Description and Qualification for EMTs

NEW BUSINESS:
  • OSHA Policy – A018 – Health and Safety Policy – tabled to workshop
  • A-034 SCBAs Tim Murphy would like permission to review – Commissioners Ok’ed
  • A073- Procurement Policy – Sharon Herb is concern with having to get estimates for
     items costing $100. Prices have gone up so she has requested the amount be raised.

   Motion by Sal Tagliamonte, second by Dan Richards to raise limit under C: Estimated
   Amount of Purchase from $100-$1000 needs 2 verbal quotations to $300-$1000 needs 2
   verbal quotations. Motion was unanimously approved 4-0.

   •   A081 –Audit Policy – Policy is new.

   Motion by Sal Tagliamonte, second by John DelBene to approved as modified A-081 Audit
   Policy. Motion was unanimously approved 4-0. And will be posted on the website
   www.uvfdny.com.

EXECUTIVE SESSION:

Motion by John DelBene, second by Dan Richards to go to executive session for physical issues
& the LENS program (Drivers’ License) issues. Motion was unanimously approved 4-0. Left
meeting at 11:05 pm; returned 11:10 pm.

No action taken in executive session.

COMMENT: Tim Murphy – is concerned if we have returning members that we make them
contingent on returning old gear.

ADJOURNMENT: Motion by John DelBene, second by Dan Richards to adjourn at 11:12 pm.
Motion was unanimously approved 4-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer




10/12/2007                                                             Page 26 of 101
                                       Approved 3/23/06
                        Union Vale Fire District Board Meeting
MARCH 13, 2006 AT STATION 2, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Sal Tagliamonte, , Dan Richards, Tom Martell,
Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, and 0 from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 9:18 pm to document a
motion.

MOTION by Sal Tagliamonte, second by Dan Richards to accept Rich Losee and Mark Chadwell
as active members of the Union Vale Fire District. Motion unanimously approved 4-0.

Meeting Adjourned at 9:58 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                    Approved 4/27/2006
                        Union Vale Fire District Board Meeting
MARCH 23, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, John DelBene, Sal Tagliamonte, Rich Giuliani,
Tom Martell, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Tim Murphy, Bill
Griffin, Nancy Bose, Mike Murphy, Lawyer – Rod MacLeod (arrived 8:10 pm) and 1 from the
public.

MEETING CALLED TO ORDER: Meeting opened at 7:36 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by Sal Tagliamonte, second by John DelBene to approve the agenda as
modified for the evening. Motion was unanimously approved 5-0.

APPROVAL OF MINUTES:
Motion by Dan Richards, second by John DelBene to approve the minutes from February 23,
2006 Board meeting as modified. Motion was unanimously approved 5-0.

Motion Sal Tagliamonte, second by John DelBene to approve the minutes from March 13, 2006
Workshop meeting. Motion was unanimously approved 5-0.

PUBLIC COMMENT:
        Carlos Mina mention the Fire Escape at Station 2 needs to be painted. John DelBene brought up that salt
was accidentally put on it. Carlos was informed it is already on the Board’s list to have Station 1 and 2 painted.

CORRESPONDENCE:
             Misc. Magazines and Catalogs
             House Use Letter mailed to Fusileers 2/26/06
             Mailed to Qwilty, Dwyer & Larkin to remove the old 67-1 from insurance 2/16/04
             Mailed letter to Workplace correcting address and names




10/12/2007                                                                               Page 27 of 101
         Policy Manuals have been updated and handed to the 3 people who have requested hard copies, plus
         copies given to Asst. Chiefs. Updated ones are at Station 1 and Station 2; and updated pages given to
         Commissioners and Chief.
         Letter to remove old 67-14 from our insurance company given to Linda Flanagan on 3/13/06.
         Paperwork/Drawings from Lanza and DOH on Septic system at Station 1 (two sets received, original
         and updated). Sharon Herb will file.
         Faxed registration, on 3/7/06, to Pinsky Attorney for Commissioner Training Conference on March
         25, 2006, 9-4 at Syracuse Office (have Mapquest directions and check – which were given to Dan
         Richards).
         From website, that they have the Rich Text Editor working
         Fire District Mutual Insurance invitation and proxy to annual policy holder meeting
         Pamphlet on Group Crisis Intervention Training in Mount Kisco, NY on April 29-30 from CREW
         Qwilty, Dwyer and Larkin paperwork on the annual Governmental Insurance Disclosure Statement
         From NYS DOH, due to new legislation they sent documentation on how to recognize unlawful
         Methamphetamine laboratories.
         From NYS Dept of Taxation and Finance, a notice and demand for payment of tax. I called 3/3/06
         and confirmed this is a mix up that occurred from me filing the 4th quarter statement incorrectly, even
         though I paid the amount due properly. They informed me they would fix the mix up. On 3/11/06 we
         received documentation that we no longer have a liability.
         Solicitation from Air Comm
         Solicitation from Glove Lady
         Letter from Hudson Valley Renegades inviting us to participate in Firefighter Appreciation Day.
         Given to Chief
         Flyer on Conference in Wash DC on FireHouse Software
         Solicitation from Air Cleaning Systems Inc, about Firefighters Grant Program.
         Faxed paperwork to VanBortel Ford for new truck 3/16/06.
         Solicitation from Fox Fire Rescue Police Equipment
         Notice of AFDDC Meeting on Tuesday March 28th at 7:30 pm at Roosevelt FD Station 2
         Mailed paperwork to Mt. Vernon FD on 3/16/06
         Paperwork for NYS HESC Volunteer Recruitment Service Scholarship
         Notice from NYS Office of General Services about Trade Show

TREASURER’S REPORT:
       General Checking:       Balance as of 01/31/06                 ($117,537.47)     Didn’t really mail chks until Tax$
                               Less Account Payable                       ($400.00)     BOH Application fee paid early
                               Less Account Payable                    ($70,441.91)     all other Feb. bills
                                                                                        they didn't want to solve
                               Voided POK JO check                           $50.42     questions
                               Xfer from Savings                         $40,000.00     for January bills
                               Deposit Mt. Vernon FD check                $5,000.00     for old 67-14
                               Deposit Tax Equity Check                 $497,770.00
                               Deposit FEMA Grant                        $70,471.00     2005-2006 Gear Grant
                               CD 8368                                 ($60,000.00)     due date 04/28/06
                               CD 8369                                ($150,000.00)     due date 06/23/06
                               CD 8370                                ($120,000.00)     due date 10/27/06
                               CD 8371                                 ($60,000.00)     due date 12/22/06
                               Balance as of 02/28/06                    $34,912.04


        General Savings:       Balance as of 01/31/06                    $64,221.81
                               Xfer to Checking                        ($40,000.00)
                               Interest                                      $20.25
                               Balance as of 02/28/06                    $24,242.06

        Land Acquisition       Balance as of 01/31/06                     $2,019.62


10/12/2007                                                                           Page 28 of 101
                       Fund:
                                   Interest                                     $1.16
                                   Balance as of 02/28/06                   $2,020.78

               Repair Fund:        Balance as of 01/31/06                       $66.46
                                   Interest                                      $0.00
                                   Balance as of 02/28/06                       $66.46

              Motorized Eqt.
                      Fund:        Balance as of 01/31/06                   $3,995.89
                                   Interest                                     $2.30
                                   Balance as of 02/28/06                   $3,998.19
 CD's:
           General Savings         CD 8368 balance as of 2/24/06           $60,000.00     Due Date 04/28/06

                                   CD 8369 balance as of 2/24/06         $150,000.00      Due Date 06/23/06

                                   CD 8370 balance as of 2/24/06         $120,000.00      Due Date 10/27/06

                                   CD 8371 balance as of 2/24/06           $60,000.00     Due Date 12/22/06

                                   CD 8082 balance as of
                Repair Fund        01/24/06                                $48,462.02
                                   Interest                                  $123.63
                                   Balance as of 01/24/06                  $48,585.65     Due 6/24/06

Motion by Sal Tagliamonte, second by Dan Richards to accept the Treasurer’s report. Motion
was unanimously approved 5-0.

BILLS:
    •    Bills Signed, and the abstract signed.
    •    Truck price (new 67-62) was changed $25201.09. Last month accidentally forgot a charge.
    •    Already spent Motorize Equipment Repair Budget, half of Physical Budget gone 51 people left thru 1/07
         (approx. 15K – 8K over budget)
    •    Has been 30 days since Permissive on Land Acquisition Fund. Decision is to transfer funds.
    •    Tom Martell found discrepancy in the bank statement. Bank statement used the check# 9634, which was a
         December check, instead of the real number 9684. I followed up by calling the Bank. The check had been
         damaged and the computer read the number wrong. The Bank said they cannot change the statement so
         the only thing we can do is document the error. The amount was correct and the company American
         Express has record of the payment received
    •    Sharon brought up that Station 2 went to Freihofer for water- will see the bill next month. The Board
         asked the Chief to remind the people in charge to call Sal Tagliamonte when they need water.

Motion by Tom Martell, second by Sal Tagliamonte to close the Land Acquisition Fund, approximately $2021
(don’t know interest accrued) to Motorized Equipment Fund. Motion was unanimously approved 5-0.

Motion by Tom Martell, second by Dan Richards to increase the expenditure to Van Bortel Ford for the new 67-62
to the amount of $25201.09. Motion was unanimously approved 5-0.

Discussion on the motorized equipment budget line item which is maxed out. Discussion about the quality of
service we currently receive from the different vendors. Also discussed about only doing preventive maintenance
once a year and/or checking out the mileage on the cars. Talked about continuing the way we are with choosing
who does service on a piece by piece basis.


10/12/2007                                                                            Page 29 of 101
Motion by Dan Richards, second by Tom Martell to have Jim Terry only do 1 (one) preventive maintenance per
year per piece of equipment and the Department needs to keep up on cleaning/maintenance. Motion was
unanimously approved 5-0. The Chief will inform Jim Terry not to do the second maintenance (around October)
this year.

Discussion on the physical budget line item, which is half spent already. Discussion on whether to drug test all and
choice of other vendors. Sharon will take all the estimates from Sal and put into a spreadsheet. Rod MacLeod
informed the Board that every new member needs to have a drug test other than that random or if a need/concern
exist.

Motion by Dan Richards, second by Sal Tagliamonte to hold off the April physicals from The Workplace until the
Workshop. Motion was unanimously approved 5-0.

CHIEF’S REPORT:
         • 67-11, 67-12, 67-13 – OK
         • 67-14 has fuel leak on sending unit, Sutphen will be in on 3/28
         • 67-51 power inverter out for repair Jim Terry
         • 67-61 - OK
         • 67-62 meeting with Sutphen 3/28
         • 67-81, 67-1, St 1 & 2 Generators - OK
         • Waiting for 15 sets of turnout gear that is all that is left of the 2005-2006 FEMA
            Grant
         • BFIRs not completed
         • Truck Sheets doesn’t have them all
         • Wet Down the Fire Company is working on for Community Day
         • Live Burn has been postponed because the Training Center is in use
         • OSHA class coming up Station 2 April 3&4
         • Drill April 17th Reading the Smoke at Station 2
         • MCI Drill at the Fountains on April 22.
         • New pagers are in, some have problems they have been sent back to A-1 for
            repair.
         • Request for 2 Speaker Mics for C2 and Car2 for total of $180
         • Drill up at the Fountains has turned into a very worthwhile endeavor, not a single
            ball valve in the stand pipes were operational. Chief is working with the
            company that maintains them for the Fountains; found out wasn’t on their
            checklist. Looking at the “Ice Pond” near the property as alternative water
            source has decent access, just need to check how deep and get permission to use.
         • Walkthru of the Fountains scheduled for Monday night for UV and still need to
            schedule one for the County and Mutual Aid teams
         • Call Sheets – Chief needs to get them to Sharon
         • Discussion on 67-62, Chief got one quote (left it at home) but was for everything
            at a cost of $11,000. Also got quote form Precision for painting for $3500.
            Discussion that may need to do some of this work in-house to reduce cost
            because the budget is so tight this year.
         • Call Sheet: January is still split. February 2006: Structure Fire-0; Chimney Fire-
            0; Brush Fire-0; Car Fire-0; Auto Accident-4; Flooding-0; CO Detector-0;
            Hazardous Cond.-1; Mutual Aid, Fire-1; Aircraft Emerg.-0; Trees/Wires Down-


10/12/2007                                                                               Page 30 of 101
               1; Public Service-0; Automatic Alarm-4; AFA, Fountains-0; AFA, Bee Wise-0;
               AFA, UV Schools-2; Good Intent-2; Total-15; Amb. BLS-3; Amb. ALS-6; 67-
               73 BLS-5; 67-73 ALS-4; RMA-3; Amb. No Response-0; Amb. Mutual Aid-1;
               Total-22; NDP Off hours-9.

Motion by Tom Martell, second by Dan Richards to purchase 2 Mics for C2 and Car2 for a total
of $180. Motion was unanimously approved 5-0.

Dan Richards mentioned that 67-13’s External speaker is still not working, we have asked to
have checked several times, will check to make sure not human error and if necessary will have
A-1 look at it.

FIRE COMPANY’S REPORT:
William DeSomma – report by email
   • Leaves: NONE
   • Resignations: NONE
   • House USE: NONE
   • Application for Membership: Jeff Moseman and Nicholas Rodriquez both approved by
       the Fire Company.
   • Other: FOR YOUR INFORMATION:
       1) Memorial Day Services Committee: Dave Mc Morris and Nick Rodriquez
       2) Walk thru at the Fountains on Monday 3/27/2006 at 7 PM
       3) OSHA training at station two (2) on 4/3 and 4/4/2006 at 7 PM.
       4) Ms. Lisette Hitsman mentioned that E911 must be posted correctly
       5) It seems the fire company is not interested in doing anything for the 55 anniversary,
       but may think about it later this year.

Board asked if fitness equipment versus fitness memberships was discussed at a Fire Company
meeting. The membership would prefer to do physical fitness in house. Discussion about the
need to have a policy about working alone.

Board also discussed that the Bathrooms are no longer being cleaned and asked if the Chief
could check on this with Bill DeSomma.

RESCUE SQUAD’S REPORT:
Tim Murphy –
   AMBULANCE REPORT - FEBRUARY 2006

               6771 FEB     6771 YTD        6772         6772         6773         6773
                                            FEB          YTD          FEB          YTD
WEEKEND            3           5             2            9
M-F DAY            1            2            2             3
M-F EVE.           3            6            4             5
 TOTAL             7           13            8            17

    ALS            5            8            5            10
    BLS            0            1            0            0
   RMA             1            2            2            4
   NO PT           0            0            0            0

10/12/2007                                                                Page 31 of 101
 CONTACT
 STANDBY           0            0             1            2
   M/A             0            1             0            1
  OTHER            1            1             0            0
   UNIT
TRANSPORT
TOTAL PCRs         7            13            8           17

FOUNTAINS                                                               6             14
 SCHOOLS                                                                1             1
  TOWN                                                                  5             14
TRANSPORT
   RMA                                                                   1             2
 STANDBY                                                                 3             3
   M/A                                                                   1             4
  TOTAL                                                                 17            38


EQUIPMENT:
  • 67-71: Electrical System still being worked on by Jim Terry
  • 67-72: Left inside tire still leaking. TOCE Brothers to repair at Station 2. not hear yet.

PURCHASE REQUESTS: NOTHING AT THIS TIME

MISC:
  • NYS has not approved new CPR Guidelines. In addition, our CPR Instructor does not
      have material from the American Heart yet to teach the new guidelines. We will wait
      until after the State approves to hold a refresher for AED Certified Members. Will send
      new members just waiting until summer to see how guidelines go.
  • Required to train on recognizing Methamphetamine labs
  • NDP handled nine calls to Fountains that we didn’t respond to. Are having a meeting
      with NDP to discuss some issues.
  • First Student is donating two buses to get to the MCI drill (is in exchange for house use
      of building)

STANDING COMMITTEES:
      Station 1 – John DelBene – has an estimate for the wall. Tom says can’t submit to
      insurance company because it is a long term problem. John would like to submit to
      insurance agency anyway. Also, have another hole up in the sheetrock in the pool room.
      Will talk to Dan McMorris. Also, getting an estimate from Ray Santiago’s floor guy to
      commercially clean and strip Station 1’s floor.
      Station 2 – Dan Richards – Roof do we want to go on an annual basis, cost $150. He
      was on the roof and saw some questionable areas. Stairs are pitted pretty badly, not sure
      wire brush will clean it. Inside Staircase paint is flaking so may have a roof leak in that
      area. Have a door opener, it will be installed on inside door. The fire escape door will
      be checked not sure it was closing properly.

Motion by Tom Martell, second by John DelBene to have the roof at Station 2 inspected for
$150. Motion was unanimously approved 5-0.


10/12/2007                                                                   Page 32 of 101
        Check Review – Tom Martell did at the workshop
        Motorized equipment – Dan Richards & Sal Tagliamonte – already covered
        Purchasing – Rich Giuliani – still have to bring 67-11 over to TOCE to get the tires;
        Working with Greg Becker on the grant for Thermal Imaging Camera, Washer/Dryer for
        gear and Vent system for both Stations.
        Physicals – Sal Tagliamonte – already covered.
        Fire Advisory Board – John DelBene & Dan Richards – There is interest in the Town
        Center again and they will notify us; the Bed & Breakfast has been approved. Access
        road off 82 to Cooper is still unfinished. Subdivision on South Smith up to Galle,
        nothing done yet. Application for special use permit going for soil mining off of North
        Clove to create a pond.
        Long Range Planning – Tom Martell – Legislation is going to be proposed in the
        assembly in regard to capital reserve funds. No longer be able to have a general capital
        reserve must have a full referendum for a specific item capital reserve fund. There is a
        limited being placed on the reserve up to 5% of total budget. Need to review Long
        Range Plan annually. Rod MacLeod notes this legislation is very early in the process,
        they haven’t thought about the need to bond etc.
        Insurance – Tom Martell – Linda Flanagan came to the workshop, we reviewed the
        policies, and discussed raising the value of the vehicles to full value. VFIS sells LOSAP
        and she gave us a history, she will get more info on this. Did discuss the different
        companies.
        Capital Project - John DelBene & Dan Richards – Lanza has given us paperwork for
        BOHA, hopefully last paperwork is in and should be signed in a day or two. Discussion
        on project size and whether we should be bonding.
        Explorer Liaison – John DelBene – working together

PHYSICALS:
      Have list of physicals due –
      Not mailing April as already discussed
      Drug Test Issue – already discussed

LENS:
           Have almost all in the system, no incidents to report from the 30+ I added. Chief is
           collecting the last few.

FIRE HOUSE SOFTWARE:
         Training Documentation & Call Sheets – Inputted some training sheets, waiting for
         February Call Sheets
         Missing Info/Forms –gave list of people who haven’t signed off on policy manual
         toChief.
         The software can handle LOSAP, but cannot handle easily determining years of
         service.

OLD BUSINESS:
     Policy – Safety & Health – OSHA Policy A-018 – tabled

NEW BUSINESS:

10/12/2007                                                                Page 33 of 101
   •   Need to schedule the Camp Smith ladies to paint Station 1 & 2

EXECUTIVE SESSION:

Motion by Tom Martell, second by Dan Richards to adjourn to executive session for Personnel
reasons. Motion was unanimously approved 5-0. Left 10:50 pm – Returned 10:51 pm
No action taken.

ADJOURNMENT: Motion by John DelBene, second by Dan Richards, to adjourn at 10:52 pm.
Motion was unanimously approved 5-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                             Approved 4/27/2006
                   Union Vale Fire District Board Meeting
APRIL 10, 2006 AT STATION 2, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Dan Richards, Rich Giuliani, Chief - Dave
Schmoke, Secretary/Treasurer – Sharon Herb, Bill Griffin, Bill DeSomma, and 0 from the
public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 8:10 pm to document
several motions.

MOTION by John DelBene, second by Dan Richards to surplus the spare porcelain sink (due to
prior renovation) at Station 1. Motion unanimously approved 3-0.

MOTION by John DelBene, second by Dan Richards to approve Nick Rodriguez as an active
member of the Union Vale Fire District. Motion unanimously approved 3-0.

MOTION by Dan Richards, second by John DelBene to spend $244 to Fluid Kinetics to order the
septic tank alarm required by the DOH. Also discussed was permission given to John DelBene
to acquire quotes on the work needed to install the new tank and the new tank. Motion
unanimously approved 3-0.

MOTION by Dan Richards, second by John DelBene to approve the buying of 7 Vertex Mobile
Radios for 67-11, 67-61, 67-62, 67-71, 67-72, 67-81 and 67-8 at $510 (State Bid Price and
includes Radio, Mic, Antenna, Speaker and Installation) each for a total of $3570. Also to
approve the buying of 1 Minitor V Pager at $394 (State Bid Price). Motion unanimously
approved 3-0.

MOTION by Dan Richards, second by John DelBene to surplus an A-series Laptop which will be
swapped with the Chief’s current on so it can be used to program the radios. Motion
unanimously approved 3-0.


Meeting Adjourned at 10:15 pm
Respectfully Submitted, Sharon Herb

10/12/2007                                                             Page 34 of 101
                                        Approved 5/25/06
                        Union Vale Fire District Board Meeting
APRIL 27, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, John DelBene, Sal Tagliamonte, Rich Giuliani,
Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Bill Griffin, Lisette Hitsman, Al
Berti (arrived 8:10 pm) and 2 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:38 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by Dan Richards, second by Sal Tagliamonte to approve the agenda as
modified for the evening. Motion was unanimously approved 4-0.

APPROVAL OF MINUTES:
Motion by Dan Richards, second by Sal Tagliamonte to approve the minutes from March 23,
2006 Board meeting as corrected and the minutes from April 10, 2006 workshop meeting.
Motion was unanimously approved 4-0.

PUBLIC COMMENT:
           Lisette Hitsman – Flag hangers for mailboxes were created with a reminder about how to fix 911 numbers
to meet the law/rules. These have been given to the constables, inspectors and highway personnel; and whenever
they see an incorrect address driving around they are to put out the 911 notice on the mailbox. There is a log of
where they needed to place them.
           Ray Basri, MD from Health and Safety Specialist – he is a volunteer firefighter in Middletown, and an
Internal Medicine Doctor, he came to speak to the Board about his proposals for Firefighter physicals done on site.
Dr. Basri feels he is an expert on firefighter physicals, with cardiovascular risk being a major issue. He does
LaGrange and other departments in the area. He believes his service, reliability, FD stress test (has special protocol
to try to find cardiovascular disease), and website log on tracking all physical information make him unique. He is
willing to meet any price that the Fire District had for last year, feels will not have any issues with us once you have
been with us. We can use the adjacent departments to do physicals when not our own night. His staff handles any
issues, if 1 or 2 guys can’t pass, we sit down with Chief officer and go through what the issues are and figure out
how they need to get the person to pass. Once get the steps done just fax to office and the next day the person is
cleared. He hopes the District will consider his company and office. Dr. Basri answered questions about what
LaGrange gets and OSHA rules. He reiterated that we will be well served by using the basic package, will at the
end of the physical night tell us which protocol each person fits.
           Carlos Mina – has a concern about the park across the street. The grass needs attention, light’s wires are
on the ground, fence could use stain and stones have staining problem. He feels like the Fire Company has
abandon it. Response from Board: Our lawn maintenance guy will be taking care of some of it soon, also need to
have the stone guy to move the stone just a bit so the staining can be prevented, also discussion has been going on
about the conduit to bury the wires. There are many things the Commissioners would still like to get done but need
time and there are some limitations/rules that all take time.

CORRESPONDENCE:
             Misc. Magazines and Catalogs
             From VFIS – they will not pay for the wall because the causes are excluded in our policies
             Invitation to the Copake Fire District’s Open House on May 21, 2006 at 1 pm
             USDA Rural Development Community Facilities Program (Grants and Loans)
             Discount on State Bid from Miracle Ford
             Letter from DOH on approval for new septic tank – also have prior letters from Lanza about septic
             and Race paperwork


10/12/2007                                                                                  Page 35 of 101
          Letter from VFIS on damage done 4/3/06
          Estimate from Dutchess Overhead Doors
          NYS has joined the Fisher Quartermaster Program – contracts/items and contacts are listed
          Letter from NYS DOT about an illegal driveway – faxed to Rod MacLeod, 2nd Letter about illegal
          driveway again just informational
          NYS DEC Cooperative Forestry Assistance Grant – portable radios are listed
          Ziebart About inspection for validation of rust protection
          News Release from William Steinhaus about Isolation and Quarantine Training at 911 Center
          DC Dept of Emergency Response about a symposium that will include what the public expects from
          EMS providers. On Sat. May 20th at DCC must RSVP.
          DCC Courses available Emergency Workers
          NFPA World Safety Conference in Orlando June 4-8, 2006
          OSHA Compliance Course Seminar (2 different forms)
          FDNY Mutual Insurance Company had its meeting on April 22, 2006
          Claim Notice for previous owners of Microsoft Windows – do we have the documentation to prove
          ownership? NO
          Letter from Chan & Chauncey Murphy telling us they have now teamed up with McCarthy Tire
          Service
          Thank you letter from Robert & Melanie Whaley – donation included given to Bill DeSomma
          Rapid Access – newsletter from Knox Box
          Notice of AFDDC Meeting Notice for April 25, 2006
          Letter from William Steinhaus about Electrician Licensing
          FEMA 2006-2007 Course Schedule
          VFIS Newsletters – 2 copies
          Knox Box Newsletter
          Knox Box Paperwork, verifying information like contacts
          Darley Newsletter
          Fire District Affairs – handed out
          EMS WEEK Planning Guide, May 14-20 2006
          Solicitation from EZ Pass Fundraiser
          Solicitation from Knox Box about AFG Grant
          Solicitation from River Valley Radio
          Solicitation from McGraw Hill Publishing about Public Safety Textbooks
          Solicitation Rock-N-Rescue
          Solicitation from Uniform Warehouse
          Solicitation from Emergent Respiratory Products

TREASURER’S REPORT:
       General Checking:       Balance as of 02/28/06                 $34,912.04
                               Xfer from Cking to get interest      ($30,000.00)
                               Less Account Payable                 ($51,442.37)
                               Xfer from Savings                      $48,000.00   for February bills
                               Balance as of 04/02/06                  $1,469.67


        General Savings:       Balance as of 02/28/06                 $24,242.06
                               Xfer from Check to get interest        $30,000.00
                               Xfer to Checking                     ($48,000.00)
                               Interest                                   $34.12
                               Balance as of 04/02/06                  $6,276.18

        Land Acquisition
                 Fund:         Balance as of 02/28/06                 $2,020.78
                               Interest                                   $1.37
                               Balance as of 04/02/06                 $2,022.15


10/12/2007                                                                      Page 36 of 101
                Repair Fund:        Balance as of 02/28/06                       $66.46
                                    Interest                                      $0.00
                                    Balance as of 04/02/06                       $66.46

              Motorized Eqt.
                      Fund:         Balance as of 02/28/06                    $3,998.19
                                    Interest                                      $2.72
                                    Balance as of 04/02/06                    $4,000.91
CD's:
            General Savings         CD 8368 balance as of 2/24/06            $60,000.00
                                    Interest                                   $149.77
                                    Balance as of 3/24/06                    $60,149.77     Due Date 04/28/06

                                    CD 8369 balance as of 2/24/06          $150,000.00
                                    Interest                                  $403.26
                                    Balance as of 3/24/06                  $150,403.26      Due Date 06/23/06

                                    CD 8370 balance as of 2/24/06          $120,000.00
                                    Interest                                  $322.61
                                    Balance as of 3/24/06                  $120,322.61      Due Date 10/27/06

                                    CD 8371 balance as of 2/24/06            $60,000.00
                                    Interest                                   $149.77
                                    Balance as of 3/24/06                    $60,149.77     Due Date 12/22/06

                                    CD 8082 balance as of
                Repair Fund         02/24/06                                 $48,585.65
                                    Interest                                   $111.94
                                    Balance as of 03/24/06                   $48,697.59     Due Date 6/24/06

Motion by Sal Tagliamonte, second by Dan Richards to accept the Treasurer’s report. Motion
was unanimously approved 4-0.

BILLS:
   •     Bills Signed, and the abstract signed.
   •     Sharon closed out the Land Acquisition Fund on 4/24/06 and transferred the money to the Motorized
         Equipment Fund.
   •     Received the insurance money for damage to overhead door and 2004 truck, money deposited 4/24/06
   •     CD 8368 will be moved to the checking account on Monday 5/1/2006 (first possible day)
   •     Ordered and received new checks
   •     Received Commissioner DelBene’s phone (no clip), The original damaged phone has not been mailed yet.
   •     I have no Certificates of Origin for 61 and 62. I found that the paperwork now cost $50 per vehicle to get
         a title. The lady at the DMV confirmed that if I have all the proper paperwork we can transfer ownership
         with the required documentation and a bill of sale. I have collected all the required documentation and
         will file.
   •     Cash Flow/Budget Analysis – handouts – Discussion – Sharon will continue to do each month. Need to
         fix calculation error in

CHIEF’S REPORT:
         • 67-11 – Ok
         • 67-12 – Ok

10/12/2007                                                                              Page 37 of 101
         •   67-13 – Ok
         •   67-14 – Back in service, suction tested no problem, stop put in on ladder, light
             cracked on pump panel still on ordered. We have hosebed covers on all other
             trucks, but we didn’t spec on 67-14, they make a netting that goes over the
             Matingdales and hose, So Rich asked them to get him a price. That way we meet
             NFPA guidelines
         •   67-51 – Power inverter repaired
         •   67-61 – New battery put in.
         •   67-62 (current) – two members worked hard to fix the clutch when we had two
             trucks out of service
         •   67-62 (new) – will not be in till first part of June
         •   67-1 – OK
         •   Generators – OK
         •   Waiting on the Holmatro Power Unit
         •   All Gear is in, all but a few sets have been handed out
         •   BFIRs completed thru 2005, having trouble with laptop so no 2006 done yet
         •   Wet Down is scheduled for Community Day 06/04/2006, Mugs and T-shirts
             ordered and flyers are going out.
         •   Harrisburg show is the 19th, 20th, 21st and price has gone up
         •   Sutphen East would like to display 67-14 at Lake George June 15-18 –
             personally, Chief doesn’t have problem with it going up there, not thrilled with
             vehicles sitting outside, and issues on who is coming to get it and the insurance.
         •   OSHA Training May 1 and 3rd at Pawling
         •   Fire/MCI Drill at The Fountains, overall was a good success. Were some issues
             like the water source didn’t work as well as anticipated. Hydrant system was
             much better than expected. The Fountains had some issues with labeling and we
             had problems with moving people. It was really nice to see all the younger
             members fully dressed in gear and out there working.
         •   Live Fire Training with Roman Yasiejko, meeting to get the preliminaries is in
             the next few weeks.
         •   Call Sheet: January 2006: Structure Fire-1; Chimney Fire-0; Brush Fire-1; Car
             Fire-2; Auto Accident-1; Flooding-1; CO Detector-0; Hazardous Cond.-1;
             Mutual Aid, Fire-5; Aircraft Emerg.-0; Trees/Wires Down-3; Public Service-0;
             Automatic Alarm-3; AFA, Fountains-4; AFA, Bee Wise-1; AFA, UV Schools-0;
             Good Intent-0; Total-23; Amb. BLS-2; Amb. ALS-6; 67-73 BLS-3; 67-73 ALS-
             15; RMA-4; Amb. No Response-0; Amb. Mutual Aid-5; Total-35; NDP Off
             hours-4. March 2006: Structure Fire-0; Chimney Fire-0; Brush Fire-2; Car Fire-
             0; Auto Accident-1; Flooding-1; CO Detector-0; Hazardous Cond.-2; Mutual
             Aid, Fire-6; Aircraft Emerg.-0; Trees/Wires Down-0; Public Service-0;
             Automatic Alarm-4; AFA, Fountains-2; AFA, Bee Wise-0; AFA, UV Schools-0;
             Good Intent-1; Total-18; Amb. BLS-1; Amb. ALS-7; 67-73 BLS-6; 67-73 ALS-
             7; RMA-10; Amb. No Response-0; Amb. Mutual Aid-0; Total-31; NDP Off
             hours-8.
         •   Letter from Patty Clina about serving beer at the Ham Supper. Letter back to her
             that to be compliant of our policy that the server is a non member of the UVFD



10/12/2007                                                              Page 38 of 101
              and is TIPS certified. Not on the apron, not in truck bay Dan Richards, Sal
              Tagliamonte 4-0. Sharon will send letter, and call to confirm
          •   To approved Jeff Moseman

Motion by John DelBene, second by Dan Richards to approve Jeff Moseman as an active
member of the Union Vale Fire District. Motion was unanimously approved 4-0.

FIRE COMPANY’S REPORT:
William DeSomma – no report

RESCUE SQUAD’S REPORT:
Tim Murphy – received by email after meeting MARCH 2006


                  6771      6771 YTD        6772         6772         6773         6773
                  MAR                       MAR          YTD          MAR          YTD
 WEEKEND           3            8             6           15
 M-F DAY            1            3            1            4
 M-F EVE.           1            7            3            8
  TOTAL            5            18           10           27

    ALS             2           10            5            15
    BLS             0            1            1             1
   RMA              1            3            2             6
   NO PT            2            2            2            2
 CONTACT
 STANDBY            1            1            0            2
    M/A             0            1            0            1
  OTHER             0            1            0            0
   UNIT
TRANSPORT
TOTAL PCRs          6           19            10           27

FOUNTAINS                                                               11           25
 SCHOOLS                                                                 0            1
  TOWN                                                                   4           18
TRANSPORT
   RMA                                                                   2            4
 STANDBY                                                                 4            7
   M/A                                                                  0            4
  TOTAL                                                                 21           59


EQUIPMENT:
67-71: ELECTRICAL SYSTEM STILL NOT FINISHED
67-72: LEFT INSIDE TIRE LEAKING. WAITING FOR TOCE BROS. TO BE IN AREA.


10/12/2007                                                              Page 39 of 101
PURCHASE REQUESTS:
NOTHING AT THIS TIME

MISC:
STATUS OF DEFIB UNIT FOR 67-14?
FIRST FD JUNIOR MEMBER HAS JOINED SQUAD UNDER NEW BY LAWS
BEEKMAN, UNION VALE, DOVER, AND PAWLING AMBULANCE COMMITTIEE TO
MEET AT STA. 1 ON 5/10.


STANDING COMMITTEES:
      Station 1 – John DelBene – can see painting going on, Clove Valley is coming back to
      do grass, discussion on wainscoting versus paneling; not many people using paneling
      anymore hard to find, looking at $1000 to put up oak wainscoting. Floor tiles were fixed
      but don’t match perfectly (again can’t find similar).

Motion by John DelBene, second by Sal Tagliamonte to spend up to $1000 to put up oak
wainscoting at Station 1 on the repaired back wall. Motion was unanimously approved 4-0.

       Ray Santiago presented quotes for carpet tiles for offices at Station 1 (downstairs) and
       Station 2 (upstairs). We have a total of 462 square feet, need to order little more for
       waste, cutting, etc. He brought samples and had estimate with donation of labor.
       Discussion on office at Station 1 because the wall may be damaged in there also.

Motion by Sal Tagliamonte, second by John DelBene to order carpet for both stations and to
install at St. 2 and wait on St. 1. The cost for the carpet tile is $1420. Motion was unanimously
approved 4-0.

       Station 2 – Dan Richards – Need a rug in the office at Station 2 (as discussed), outside
       lights are done at St. 2, bought 2 fixtures. Generator still needs to be hooked up.
       Check Review – John DelBene did at the workshop
       Motorized equipment – Dan Richards & Sal Tagliamonte – already covered
       Purchasing – Rich Giuliani – nothing new
       Physicals – Sal Tagliamonte – reports going out fine, vendor discussion see below.
       Fire Advisory Board – John DelBene & Dan Richards – nothing new
       Long Range Planning – Tom Martell – Tom not in attendance.
       Insurance – Tom Martell – call about population is only 4500 (Sharon was wrong we are
       at 4500 and that is what the insurance company has.)
       Capital Project - John DelBene & Dan Richards – alarm panel is ordered, gave plans out
       to Murphy and Race, can open them at the workshop. Tim will pump the septic before
       the Ham Supper.
       Explorer Liaison – John DelBene – Kids had a ball at the drills, learning a lot doing a
       lot. Issue on Explorers and insurance, haven’t heard back from Rod yet. Boy Scouts are
       covering them and list what they can and cannot do. Discussion on the issue. Need to
       ask Rod to come to workshop.

PHYSICALS:

10/12/2007                                                                 Page 40 of 101
        Have list of physicals due –
        Vendor Discussion – handouts –

Motion by Sal Tagliamonte, second by Dan Richards to use TEK Services for a trial period.
Motion was unanimously approved 4-0. Policy needs to be modified. – Sharon will get a draft
to the commissioners – no major changes, just the name of the vendor.

Motion by Sal Tagliamonte, second by John DelBene to buy the weights needed for TEK
Services. Motion was unanimously approved 4-0.

        Discussion on Drug Test issue – all new members definitely get drug screen, then let
        vendor chose the random. Discussion of percentage

Motion by Sal Tagliamonte, second by John DelBene to do a urine drug screen on 20% of all
physicals and 100% of new members. Motion was unanimously approved 4-0. Policy needs to
be modified to show these new percentages.

           Discussion on Bird Flu, and our needs, no decisions reached.

LENS:
           One incident of no seat belt, not an incident the Board needed the name on. Only
           have a few outstanding that the Chief is working on collecting.

FIRE HOUSE SOFTWARE:
         Training Documentation & Call Sheets – Call sheets inputted up to last week in
         March. Training I’m doing as I receive them. 3 new reports, have put copies in
         Communications Folder – turned over to the Chief.

OLD BUSINESS:
     Policy – Safety & Health – OSHA Policy A-018 – tabled
     Truck Committee – already discussed
     Jim Terry was advise that we want no PM in 2nd half of year, but that is when he does
     the pump PM; continue to do PM on ambulances only. Discussion on the PMs because
     not sure about the info. Rich will call Jim Terry and get a written proposal on when and
     what he does and for how much.

NEW BUSINESS:
  • Painting of Bathrooms, Bays, Stairs, etc. at Station 1 and 2. Lighting at inside both
     stations, lighting also on St. 2 the Union Vale. - tabled
  • Disciplinary Procedure Policy - tabled
  • Capital Projects to be possibly bonded. – tabled
  • Discussion on LOSAP which is tabled until budget time. Questions on letting members
     buyback 5 years. Bring Linda Flanagan in to June Workshop to work on LOSAP.

EXECUTIVE SESSION:
None



10/12/2007                                                                Page 41 of 101
Discussion on the need for Cigarette Ash Receptacles.

Motion by John DelBene, second by Dan Richards to buy 4 ash receptacles for $89 each, 2 for
each Station. Motion was approved 3-0 (Sal Tagliamonte had left the room for the moment).

ADJOURNMENT: Motion by Sal Tagliamonte, second by John DelBene, to adjourn at 10:50 pm.
Motion was unanimously approved 4-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                               Approved 05/25/06
                   Union Vale Fire District Board Meeting
MAY 08, 2006 AT STATION 2, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Dan Richards, Tom Martell, Sal Tagliamonte,
Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, and 0 from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 8:50 pm to document
several motions.

MOTION by Sal Tagliamonte, second by Dan Richards to cash in CD 8369 early, which is due
6/24/06 between May 26th and June 1st to pay the least penalty. Motion unanimously approved
4-0.

Two bids for work on the septic tank at Station 1 were opened. Race Septic was for $10,700,
William Murphy Inc. was $5,000, and there was no third bid.

Motion by Sal Tagliamonte, second by Dan Richards to accept the lowest bid to fix the septic at
Station 1, which is William Murphy Inc. for $5000. Motion was unanimously approved 4-0.

Motion by Sal Tagliamonte, second by John DelBene to send 67-14 to Lake George Show. It
will be driven by Sutphen and insured by Sutphen for June 15-18, 2006. Discussion on what
equipment will be left on the truck and what will be taken off. Motion was unanimously
approved 4-0.

Motion by John DelBene, second by Sal Tagliamonte to pay for up to 10 entrance fees to the
Harrisburg Show, May 19-21. Discussion about keeping transportation cost down. Motion was
amended to limit the vehicles going down to 2 personal vehicles. Motion was unanimously
approved 4-0.

Motion by John DelBene, second by Sal Tagliamonte to pay for up to 10 entrance fees to go to
Lake George Show with a limit of two personal vehicles besides the Chief’s vehicle. Motion
was unanimously approved 4-0.

Meeting Adjourned at 10:15 pm

Respectfully Submitted, Sharon Herb, Secretary/Treasurer


10/12/2007                                                               Page 42 of 101
                                    Approved 6/22/2006
                       Union Vale Fire District Board Meeting
MAY 25, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Tom Martell, Dan Richards, John DelBene, Sal Tagliamonte,
Rich Giuliani, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Tim Murphy-Asst
Rescue Chief, Michael Murphy and 0 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:45 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by Tom Martell, second by Dan Richards to approve the agenda as modified
for the evening. Motion was unanimously approved 5-0.

APPROVAL OF MINUTES:
Motion by Dan Richards, second by Sal Tagliamonte to approve the minutes from April 27,
2006 Board meeting as corrected and the minutes from May 8, 2006 workshop meeting. Motion
was unanimously approved 5-0.

PUBLIC COMMENT:
No Comments

CORRESPONDENCE:
             Misc. Magazines and Catalogs
             Believe have successfully attached the tax exempt status to the Home Depot cards. We should be
             receiving a card for Dan in the near future
             Faxed Nardone Roofing the permission to inspect both roofs 5/17/06
             Received Title for New 67-62, will put original in Safety Deposit Box
             Received Insurance Cards for new 67-62 will give to Chief
             Did Dill’s Best paperwork on authorized users, I have list if anyone wishes to see it
             Estimates received by John Roth (Removal of spruce tree- $1075), Clove Valley Lawn (aerate, seed,
             dethatch Memorial - $750), Clove Valley Lawn (Removal of Spruce - $1500 and work at St. 1 -
             $1900)
Discussion on location of the tree. Discussion on cleaning up the parking area and other areas around Station 1.

Motion by Tom Martell, second by John DelBene to spend $1075 to John Roth for removal of the large spruce tree
in the parking area with stump grinding. Motion was unanimously approved 5-0.

Motion by Tom Martell, second by John DelBene to spend $650 to Clove Valley Landscaping to aerate, seed, and
dethatch Station 1 and the Monument, $150 to prune tree in back of Station 1, and $300 to york rack parking lot at
Station 1 for total of $1100. Motion was unanimously approved 5-0.

             Rejection Letters for both Record’s Management Grants that Sharon Herb wrote
             Thank you letter to Jim Smith mailed 5/2/06
             Letter on Alcohol Policy mailed 5/2/06 and left phone message for Patty Clina
             Faxed RSVP to “Paving the Wave of the Future” Seminar at DCC on May 20th at 8:30 am
             Mailed John DelBene’s phone to Nextel, new phone was return, so we have 1 extra phone right now
             Empire State Ambulance Corps would like to be our ALS provider. Contact Robert Trainor 845-621-
             9300
             From Lyons Central School District, they are offering “The Cooper Institute Physical Fitness
             Specialist Course” from June 26 thru June 30th in Lyons, NY.
             From Suntrust Leasing Corporation about alternative methods of funding our trucks.


10/12/2007                                                                              Page 43 of 101
           Solicitation from RWR Funding on Leasing and Bonding Equipment
           Flyer about NYSPSG State Purchasing Forum and Trade Show at Albany Convention Center May 17-
           18.
           Solicitation from NYS Public Entities Safety Group 497 offering us their Worker’s Comp Program
           Solicitation from MAXimize offering to do our Ambulance Billing
           Solicitation from The Glove Lady
           Solicitation Freedom Ford Maintenance
           Solicitation USA Training Company

TREASURER’S REPORT:
        General Checking:      Balance as of 04/02/06                 $1,469.67
                               Less Account Payable                ($52,342.46)
                               Deposit FEMA 05-06                    $10,294.00
                               Deposit VFIS/Garage Door               $1,231.00
                               Balance as of 04/30/06              ($39,347.79)
                               Matured CD8368 5/1/06                 $60,337.51
                               Xferred to Sav to get int 5/5/06    ($11,000.00)
                               Balance as of 5/5/06                   $9,989.72

         General Savings:      Balance as of 04/02/06                 $6,276.18
                               Interest                                   $3.61
                               Balance as of 04/30/06                 $6,279.79
                               Xferred from Checking 5/5/06          $11,000.00
                               Balance as of 5/5/06                  $17,279.79

         Land Acquisition
                  Fund:        Balance as of 04/02/06                 $2,022.15
                               Interest                                   $0.88
                               Balance as of 04/24/06                 $2,023.03
                               Closed/Xfer funds to Motor
                               Fund                                  ($2,023.03)   Per Permissive Referendum
                               Balance as of 04/30/06                      $0.00

              Repair Fund:     Balance as of 04/02/06                    $66.46
                               Interest                                   $0.00
                               Balance as of 04/30/06                    $66.46

             Motorized Eqt.
                     Fund:     Balance as of 04/02/06                 $4,000.91
                               Closed Land Acquistion Fund            $2,023.03    Per Permissive Referendum
                               Interest                                   $2.59
                               Balance as of 04/30/06                 $6,026.53
CD's:
         General Savings       CD 8368 balance as of 3/24/06         $60,149.77
                               Interest                                $187.74
                               Balance as of 4/28/06                 $60,337.51    Due Date 04/28/06
                               Matured - put into Gen Chking       ($60,337.51)
                               Balance as of 5/1/06                       $0.00

                               CD 8369 balance as of 3/24/06        $150,403.26
                               Interest                                $447.73
                               Balance as of 4/24/06                $150,850.99    Due Date 06/23/06



10/12/2007                                                                      Page 44 of 101
                                    CD 8370 balance as of 3/24/06          $120,322.61
                                    Interest                                  $358.19
                                    Balance as of 4/24/06                  $120,680.80      Due Date 10/27/06

                                    CD 8371 balance as of 3/24/06           $60,149.77
                                    Interest                                  $166.25
                                    Balance as of 4/24/06                   $60,316.02      Due Date 12/22/06

                                    CD 8082 balance as of
                Repair Fund         03/24/06                                $48,697.59
                                    Interest                                  $124.23
                                    Balance as of 04/24/06                  $48,821.82      Due Date 6/24/06

Motion by Tom Martell, second by Sal Tagliamonte to accept the Treasurer’s report. Motion
was unanimously approved 5-0.

BILLS:
   •     All Bills Signed
   •     Abstract Signed for May and Rich Giuliani needs to sign April Abstract, the one from the meeting went
         MIA. Rich did sign.
   •     CD 8369 will be cashed out on June 1, 2006, this was decided to receive the least penalty. I will hold Van
         Bortel Ford’s check for 1 week to make sure the money is in the account. We would have been fine if the
         truck had not come in early.
   •     I am not receiving receipts like Nichols, Stormville, etc. Chief said he will remind people again.
   •     Cash flow/Budget Analysis - handouts

CHIEF’S REPORT:
         • New 67-62 is sitting out front; everyone got a look at it. Need a work detail to
            get the tank on it.
         • 67-11 OK
         • 67-12 has been repaired again, because not starting; wire going to solenoid was
            loose. May still be a problem, seem to be lights blinking on the dash
         • 67-13, 67-14, 67-51, 67-61, old 67-62, 67-81, 67-1, and Generators doing good
            this month.
         • Dan Richards asked if the speaker still not working on 13 and the answer is yes.
            Speaker was not hooked up. Also need to install radios on other trucks. Rich
            Giuliani will call and speak to A-1.
         • The Air Eject on 13 is not working correctly, in 2005 we fixed at least 5 times.
            Could consider putting on air compressor on it. Chief will do a little research
            and get quotes. Rich mentioned that this is one of our newest trucks and we are
            just throwing out money on the air eject so lets just get a new compressor like 14.
         • BFIRs are done through February
         • Wetdown on June 4, discussion on having beer on Community Day. Tom
            Martell brought up that maybe the Fire Company should go to the Town Board
            for permission. Rich Giuliani noted our policy only covers district policy, but it
            is a district function. The Committee at the Fire Company meeting did not want
            to affect the other vendors so they voted not to have food or beer. A motion was
            made, it was put into the President’s Report.



10/12/2007                                                                              Page 45 of 101
           •   Training – 4 classes are being supplied by the Training Association. Pump Ops
               (UV and Dover); Principles of Fire Investigation (Pawling); Water Supply Ops
               (UV); Scene Support (Pawling) – Dates are still fluid. Ongoing and heated
               discussion about Training, things are looking up, looks like we will be getting
               some of these classes.
           •   AVET class is coming, there will be four in the County, Classroom portion held
               at the County site, then the 4 will be split up for hands on training.
           •   FF1 class that is running right now, some students told they could not makeup
               missed classes. But Chief checked into it and supposedly they can make them
               up. Still some issues.
           •   Live Training at the Infirmary is still being worked on
           •   Training Class on Hybrids no date yet
           •   Mass Confidence Training – discussion on can we build our own. John DelBene
               believes there is room in the barn for us to use at Tymor Park. Tom Martell will
               be scheduling the class and will borrow some of the equipment from LaGrange.
           •   Still waiting on Holmatro Power Unit
           •   At the Harrisburg Show bought Size 16 rubber boots for $35 for one of our
               members.
           •   Requesting Cribbing for 14 and some for 51. Rich Giuliani got the quotes on the
               kit versus the items. Kit has stuff we do not need. 40 pieces 2X4X18, 40 pieces
               4X4X18, 4 of the small Wedges-the Step Wedge, 4 of the large wedges, 2 step
               chocks. The wood is slippery and there is contamination issue and the turtle
               cribbing last for ever. For a total $1100.

Motion by Tom Martell, second by John DelBene to purchase up to $1100 of Turtle Cribbing as
proposed by the Chief. Motion was unanimously approved 5-0.

           •   Call Sheet: April 2006: Structure Fire-0; Chimney Fire-0; Brush Fire-0; Car
               Fire-0; Auto Accident-3; Flooding-0; CO Detector-0; Hazardous Cond.-1;
               Mutual Aid Fire-5; Aircraft Emerg.-0; Trees/Wires Down-1; Public Service-0;
               Automatic Alarm-2; AFA, Fountains-2; AFA, Bee Wise-0; AFA, UV Schools-0;
               Good Intent-1; Total-15; Amb. BLS-4; Amb. ALS-3; 67-73 BLS-5; 67-73 ALS-
               8; RMA-7; Amb. No Response-0; Amb. Mutual Aid-2; Total-29; NDP Off
               hours-7.

FIRE COMPANY’S REPORT:
William DeSomma – by email
      Leaves: NONE
      Resignations: NONE
      House Use: NONE
      Members that attended meeting: 31
      Application for Membership: May 2006 meeting - John Santiago, John Shigley Jr., Sam Brown
      OTHER: FOR YOUR INFORMATION:
   1) The Fire Company would like your permission to have beer at the wet down.

   Motion by Sal Tagliamonte, second by Dan Richards to deny beer at Tymor Park on Community Day at the
   Wet Down. Motion was unanimously approved 5-0.




10/12/2007                                                                       Page 46 of 101
    Motion by Dan Richards, second by Sal Tagliamonte to recommend the Fire Company move the Wet Down to
    another date at Station 2 where the Board will supply up to $500 in hot dogs/hamburgers/rolls and will approve
    beer as long as the rules are met (TIPS certified bartender who is not a Fire District Member). Motion was
    unanimously approved 5-0.

    2) Millbrook Fire Company challenged us to a softball game. There will be a sign-up sheet at both stations.
    3) Carlos Mina, asked if we ordered badges along with the new dress uniform order. John Welsh will check
       with New England Uniform Company.
    4) It was reported that the Auxiliary department will be looking at buying 15 new tables.

RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report April 2006

                  6771 APR        6771 YTD           6772            6772            6773           6773
                                                     APR             YTD             APR            YTD
 WEEKEND               2              10              7               22
 M-F DAY               2               5              1                5
 M-F EVE.              2               9              0                8
  TOTAL                6              24              8               35

    ALS                2              12               2              17
    BLS                0              1                4              5
   RMA                 3              6                1              7
   NO PT               0               2               0              2
 CONTACT
 STANDBY               0               1               1               3
    M/A                1               2               0               1
  OTHER                0               1               0               0
   UNIT
TRANSPORT
TOTAL PCRs             6              25               8              35

FOUNTAINS                                                                              8             33
 SCHOOLS                                                                               1             2
  TOWN                                                                                 6             24
TRANSPORT
   RMA                                                                                  0             4
 STANDBY                                                                                2             9
   M/A                                                                                  1             5
  TOTAL                                                                                18            77


EQUIPMENT:
67-71: OK – the switch has finally been done
67-72: Left inside Tire is leaking, waiting for TOCE Brothers to be in the area (Rich will call)

PURCHASE REQUESTS: Nothing at this time

MISC:
         Status of Defib unit for 67-14. Discussion ensued decided we never actually ordered it.

Motion by John DelBene, second by Tom Martell to buy a Defibrillator unit for 67-14 for $1800. Motion was
unanimously approved 5-0.




10/12/2007                                                                                  Page 47 of 101
       NEW SQUAD MEMBER FROM FIRE CO. Actually the squad has a lot of drivers right now, looking at
       rotating them and giving out First Responder Kit. We don’t roster during the day, but if the person is
       home then they can chose to go out.
       BEEKMAN, UNION VALE, DOVER, AND PAWLING AMBULANCE COMMITTEE TO MEET AT
       PAWLING STA. 1 ON 6/07 3PM. Still in Discussion stage.
       Seminar last Saturday, Dutchess County EMS/Fire Symposium - Rich, Tom and Tim attended.
       Unfortunately, the ones that needed to be there weren’t in attendance. Gave snapshot of scenarios.
       Wasn’t anything new to us at Union Vale. Their suggestions want everyone to do share
       services/manpower, combining department, reduce equipment, strike teams. Tim feels the committee that
       is between the four Towns looks to be going somewhere and may get some results. Discussion on ALS
       Services.

STANDING COMMITTEES:
      Station 1 – John DelBene – discussed bids on landscaping already, waiting to hear from
      Murphy on Septic, Shirly Purdy is now cleaning the bathroom at both Stations and will
      be paid by the Fire Company. Rich Giuliani would like to thank Dan Richards and his
      helpers for fixing the back wall. Discussion on fixing the office and finishing the
      meeting room at Station 1. Office would like to gut so may need to do over winter;
      meeting room would like Fire Company and Auxiliary to participate in fixing the
      meeting room. Dutchess Overhead doors need to be called to fix the door at Station 1;
      we have already received the insurance check.

Motion by Tom Martell, second by John DelBene to expend our insurance check for damage to
the back wall of Station 1 of $2300 to fix up the meeting room at Station 1, and will ask the Fire
Company and Auxiliary to help cover any additional costs. Motion was unanimously approved
5-0.

       Station 2 – Dan Richards – people still complaining about parking. Should park on the
       grass until winter. Discussion on paving in future, Tom will make a request to the Town
       to see if we can get some spare blacktop. Al replaced some of the outside lights and he
       hooked up the compressor.
       Check Review – Tom Martell did at the workshop
       Motorized equipment – Dan Richards & Sal Tagliamonte – New 67-62: MES does the
       same work on lighting system that Haights does. Offer to install all lighting including
       light bar for $400 labor, total with bar is $1321.

Motion by Tom Martell, second by John DelBene to expend $1321 for MES to buy/install the
lights on new 67-62. Motion was unanimously approved 5-0.

       K&K lettering (a preferred Vendor) and also take to TOCE to trade the tires. Rich
       Giuliani needs permission to do. After discussion it was decided to get lettering done
       first because we have no plates.
       Discussion on Surplus 1982 67-62, advertise it in papers, set minimum bid

Motion by Dan Richards, second by John DelBene to surplus 1982 Ford 250 (old 67-62) and
advertise it in papers – Journal & Taconic Press, website, post at Stations (and will set minimum
bid at $2500 – done after the meeting). Open bids at June Board meeting. Motion was
unanimously approved 5-0.



10/12/2007                                                                          Page 48 of 101
      Purchasing – Rich Giuliani – went to Staples, bought more business card stock
      Physicals – Sal Tagliamonte – already covered
      Fire Advisory Board – John DelBene & Dan Richards – town center had meeting, too
      soon in discussion stage about fire house w/ Toll Brothers.
      Long Range Planning – Tom Martell – nothing new
      Insurance – Tom Martell – checks in the mail, and Linda Flanagan will be at workshop
      to discuss LOSAP
      Capital Project - John DelBene & Dan Richards – Murphy is to start in near future, rains
      pushed everyone back.
      Explorer Liaison – John DelBene – Rich would like to Thank Dave and Sharon for
      working on the Boy Scout Issue. Dave & Sharon met with Pat Lenz, Regional Director.
      The Fire District has copies of both liability and accident insurance policies. Some boys
      were added, still have a couple to add. In regards to riding equipment and doing
      activities by following explorer guidelines the boy scouts have no issues. Doesn’t matter
      what application you use, the Boy Scouts don’t care so our mixed one is fine. BSA only
      need medical forms if do overnighters (Montour Falls). Only outstanding question do
      the Drivers have to be Advisors or can they be consultant.
PHYSICALS:
            May need executive session – as of this typing have 2 members did not get physicals scheduled
            Discussion on TEK Occupational Services
            o The hearing test was a whisper test (Lisa ran this by Tom Martell), if someone “failed” then she
                will do audiometric for $10
            o Currently doing a 10 panel drug test (cost the same as 5 panel) (ran this by Rich Giuliani on day
                of physicals)
            o Lisa is willing to do DOT Physicals at no extra cost when the member is in for their regular
                physical (just extra paperwork)
            o Chief raised the question of the physical assessment versus EKG. Discussion with Lisa, she
                recommends a baseline EKG on all new members at least (should would like to see on all). The
                physical assessment doesn’t have much of an impact on the younger people. She feels that the
                test is easy enough that anyone basically under 50 who is in reasonable shape will pass. Where it
                becomes effective as a diagnostic tool is in the 50-55 and over range.
            o If we continue to do the Physical Assessment on all, Lisa will have to up price to $20/pp because
                that was the area that backed up on Monday night.
            o Physical w/PFT & Assessment $85-$95; EKG $30; Fit Test $35; Urine Drug $35; HepB vaccine
                $60; HepB titer $30: Tetanus $26; Audiometry $10; PPD $13; CBC $28.
            o If staying with TEK, my recommendation is to have another in-house in October this would cover
                the August to November people. Then have another one in March to cover the December to
                April people. That gives us 3 for 2007 with 22-25 people at each one.

Motion by Tom Martell, second by Dan Richards to drop physical assessment for current members until they reach
the age of 50 and continue to do it on all new members. Also a baseline EKG will be done on all new members,
and will continue to do them on anyone over 40. Motion was unanimously approved 5-0.

            Discussion on Drug Test Issue – Sharon talked to Rod MacLeod: Can do by age but must pick an
            exact date will be 40 by Jan. 1 for example, Can do percentages by type (Interior, Exterior). Can just
            leave as new hires and as warranted? Discussion, just do percentage of the whole active member list.
            Problem with ones not due for a physicals that year.

LENS:
        Two non-chargeable accidents and one no seat belt, executive session if you need names.

FIRE HOUSE SOFTWARE:


10/12/2007                                                                              Page 49 of 101
       Training Documentation & Call Sheets – Call sheets inputted up to April.
       Someone needs to inform the “Social” group that I’m doing the inputting. I’m not
       receiving all meetings and functions.
       Missing Policy Sign off Sheet – This has been in limbo for a while, will try to move up
       the priority list

OLD BUSINESS:
     EMS Mutual Aid Plan – discussed early, still ongoing
     Policy Safety & Health – OSHA Policy A-018

   Motion by Sal Tagliamonte, second by John DelBene to accept A-018 Safety and Health
   Policy. Motion was unanimously approved 5-0.

       Policy – Physicals – A-064 – on hold until we get the drug testing percentage
       determined. We will still do on new hires and are not planning another in-house one
       until October time frame.
       Maintenance History with Jim Terry – was handed out discussion tabled until workshop.

NEW BUSINESS:
  • Painting of Bathrooms, Bays, Stairs, etc. at Station 1 and 2. Lighting at inside both
     stations, lighting also on St. 2 the Union Vale. - tabled
  • Disciplinary Procedure Policy – tabled
  • Curfew Policy – tabled (may want to mix with Disciplinary Policy)
  • Capital Projects to be possibly bonded. – tabled
  • Discussion on LOSAP which is tabled until workshop. Questions on letting members
     buyback 5 years. Linda Flanagan is coming to the June Workshop to discuss on
     LOSAP.
  • NIMS – Rich Giuliani had conversation about what do we need to be NIMS certified,
     NIMS 200 and NIMS 700. Send a letter to Ken Davidson (Deputy Coordinator) saying
     done NIMS training for the department and that we adopted NIMS as a policy statement
     (which we did 3/5/2005). Discussion with John Murphy to clear up misunderstanding
     about UV not willing to do NIMS.

EXECUTIVE SESSION:
Motion by Dan Richards, second by John DelBene to go to executive session for personal and
physical reasons. Left at 11:30 pm; Returned at 11:53 pm.

Two issues had been discussed in executive session that required actions, 1) 2 members who did
not schedule their physicals will receive letters telling them they have been moved to Social
Status. 2) A personal issue that will be handled thru the Physical Coordinator.

ADJOURNMENT: Motion by Sal Tagliamonte, second by John DelBene, to adjourn at 11:55 pm.
Motion was unanimously approved 5-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                            Approved 06/22/2006
                   Union Vale Fire District Board Meeting
10/12/2007                                                               Page 50 of 101
JUNE 12, 2006 AT STATION 2, VERBANK, NY

ATTENDEES: Commissioners –John DelBene (left 10:15 pm), Dan Richards, Tom Martell, Sal
Tagliamonte, Richard Giuliani, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb,
Rescue Chief – Tim Murphy, Assistant Chief – Bill Griffin and 0 from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 10:05 pm to document
several motions.

MOTION by Tom Martell, second by Sal Tagliamonte to purchase 10 first responder bags, per
request by Tim Murphy, at $107.95 each. The bags will be given to members who frequently
arrive before the ambulances so they can do basic first aid while waiting. Motion unanimously
approved 5-0.

MOTION by Tom Martell, second by Sal Tagliamonte to purchase DVD Training Set, per
request by Tim Murphy, at $839. Motion unanimously approved 5-0.

MOTION by Tom Martell, second by Dan Richards to approve the physical policy A-064 with
the modification of random drug testing for 20% of the active member population annually.
Motion unanimously approved 4-0 (John DelBene had to leave the meeting)

MOTION by Tom Martell, second by Sal Tagliamonte to request Rod MacLeod, the district
lawyer, to draft a letter to go to the member who refused their drug test but subsequently took it.
Would like the letter to say something to the effect that the member now must submit to drug
testing at the discretion of the Board. Motion unanimously approved 4-0 (John DelBene had to
leave the meeting).

Meeting Adjourned at 10:35 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                 Approved 7/27/06
                    Union Vale Fire District Board Meeting
JUNE 22, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Tom Martell, Dan Richards, John DelBene, Sal Tagliamonte,
Rich Giuliani, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Bill DeSomma – Fire
Company President, Rod MacLeod – Lawyer, and 1 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:30 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by Tom Martell, second by John DelBene to approve the agenda as modified
for the evening. Motion was unanimously approved 5-0.

APPROVAL OF MINUTES:
Motion by Dan Richards, second by Sal Tagliamonte to approve the minutes from May 25, 2006
Board meeting, and the minutes from June 12, 2006 workshop meeting. Motion was
unanimously approved 5-0.

10/12/2007                                                                  Page 51 of 101
PUBLIC COMMENT:
Don Spaeth Senior – ask status of one of our vehicles, vehicle is under repair; Compliment the commissioners with
changing vendors to TEK Services and having them do in-house physicals, not pleased with the condition of the
upstairs. The Board is not responsible to keep the facilities cleaned but will look into it.

CORRESPONDENCE:
             Misc. Magazines and Catalogs
             Faxed legal notice for sale of surplused 67-62 on 6/1/2006. Posted at both stations and website
             5/30/06.

Bids were opened for the surplused 67-62, only one was received. The bid was from Roy Robertson for $4001.00.

Motion by Tom Martell, second by Dan Richards to accept the bid from Roy Robertson for $4001.00 for the
surplused 67-62. Motion was unanimously approved 5-0.

             Letter from NYS Taxation and Finance Dept, saying we owe money and penalty. I called and
             confirmed nothing is wrong - money was deposited in the wrong department account, because I
             missed a box on the form.
             NIMs Letter – mailed 6/6/06
             Check received from Auxiliary for $1500 as a donation to help repair the room at Station 1
             Received Home Depot card for Dan Richards; gave to Dan.
             Received check from Insurance for back wall/roof at Station 1. Money deposited.
             Meeting Notice from Association of Fire Districts of Dutchess County. Meeting to be held Tuesday
             June 27, 2006 at East Fishkill FD
             Solicitation about our Radio License expiring – not our current account
             Flyer from Sue Bliss, she is asking us to post. It is about a Birthday Bash in honor of her mother, Sue
             Mikus, on July 29th. Given to Bill DeSomma
             From Hopewell Fire Apparatus, a RFP on servicing of apparatus
             Sam’s Club Newsletter
             NYS Office of Comptroller about Medicare Part D
             Amenia Sand and Gravel asking for Government Entity Form – haven’t used in a while, so will not
             fill out form
             Safety Newsletter from National Safety Council
             Air Check report from Nichols Oxygen
             DCC about classes and new procedures
             Annual Report from FDM
             Certificates of Insurance from Whalen Insurance for William Murphy
             Solicitation from C.T. Male Associates
             Class on Advanced Strategies in Handling DWI Cases from Lorman Education Services
             Solicitation from Upstate Life Servers Inc, also will recycle AED batteries
             Solicitation from VRS Sales Fire Equipment & Apparatus
             Solicitation from Tough Traveler
             From Thomson West, NYS Law books
             Public Entity Risk Institute Newsletter
             VFIS Newsletters
             Sutphen East issues – truck came back from Lake George not clean, only ¼ gal of fuel in it, no water
             in it. Rich also has not reached them about a bill we have on hold.

TREASURER’S REPORT:

        General Checking:          Balance as of 4/30/06                   ($39,347.79)
                                   Matured CD8368 5/1/06                     $60,337.51
                                   Xferred to Sav 5/5/06                   ($11,000.00)
                                   Voided ck9409 DMV Title                       $10.00     over 1 year/never used
                                   Less Account Payable                    ($52,049.73)     I messed up Central Hudson

10/12/2007                                                                               Page 52 of 101
                                                                                          bills
                                                                                          and used prior month numbers
                                                                                          really $700.47 not $817.10
                                  Balance as of 5/31/06                  ($42,050.01)
                                  Xferred from Sav 6/1/06                  $10,000.00     CD didn't look like it was there
                                  Xferred from Sav 6/2/06                   $7,000.00     CD didn't look like it was there
                                  Early Withdrawal CD 8369
                                  6/2/06                                  $150,000.00     Person was sick done late
                                  Xferred to Savings 6/2/06             ($120,000.00)     to get interest

                                  Balance as of 6/2/06                      $4,949.99

          General Savings:        Balance as of 04/30/06                    $6,279.79
                                  Interest                                     $10.11
                                  Xferred from Checking 5/5/06             $11,000.00
                                  Balance as of 05/31/06                   $17,289.90

              Repair Fund:        Balance as of 04/30/06                        $66.46
                                  Interest                                       $0.00
                                  Balance as of 05/31/06                        $66.46

             Motorized Eqt.
                     Fund:        Balance as of 04/30/06                    $6,026.53
                                  Interest                                      $3.84
                                  Balance as of 05/31/06                    $6,030.37
 CD's:
           General Savings        CD 8369 balance as of 4/24/06          $150,850.99
                                  Interest                                   $434.56
                                  Balance as of 5/24/06                  $151,285.55      Redeemed Early
                                  Interest                                   $130.61
                                  Penalty                                  ($439.12)
                                  Balance as of 6/2/06                   $150,977.04

                                  CD 8370 balance as of 4/24/06          $120,680.80
                                  Interest                                  $347.65
                                  Balance as of 5/24/06                  $121,028.45      Due Date 10/27/06

                                  CD 8371 balance as of 4/24/06            $60,316.02
                                  Interest                                   $161.33
                                  Balance as of 5/24/06                    $60,477.35     Due Date 12/22/06

                                  CD 8082 balance as of
               Repair Fund        04/24/06                                 $48,821.82
                                  Interest                                    $120.53
                                  Balance as of 05/24/06                   $48,942.35     Due Date 6/24/06

Motion by John DelBene second by Dan Richards to accept the Treasurer’s report. Motion was
unanimously approved 5-0.

BILLS:
   •     All Bills Signed. We are holding one bill until member has proof of passing class. Discussion on mileage
         issue, policy is clear and we need to abide by the policy in the future.


10/12/2007                                                                             Page 53 of 101
Motion by Tom Martell, second by John DelBene that if the class is not local and is out of area
the Board will approve mileage on a case-by-case basis. Motion was unanimously approved 5-
0.

Motion by Tom Martell, second by Dan Richards to hold member’s bill until we received a
valid EMT card. Motion was unanimously approved 5-0.

   •   Abstract Signed
   •   Due to illness at Bank of Millbrook, CD 8369 was redeemed late. No real problems, just a lot of transfers
       in a couple days in June; so the Treasurer report will look unusual.
   •   CD8082 which is the repair fund is due on 6/24/06. New rate is 4% for 3+ months, it was recommended
       by the Bank we only increase 3 months because they feel the rate will go up.

Motion by Tom Martell, second by John DelBene to roll CD 8082 to a 3 month CD at Bank of
Millbrook. Motion was unanimously approved 5-0.

   •   Citgo Bills we have not been receiving our tax-exempt status for ever. Athena Lancaster from Fleetcor is
       going to fix and credit us for 2006 (last email approx $220 credit). Depending on how far back I can go
       one form is 2 years, other is 3 years I will file forms - still researching.
   •   Cash flow/Budget Analysis - handouts

CHIEF’S REPORT:
       Paperwork for the NYSHESC Grant done and given to Eric Henschel to sign and mail
       67-11 – OK
       67-12 Finally back in service. Front tires will need to be replaced before the year is over, they are still the
       original ones.
       67-13 – OK
       67-14 – Back from the Lake George Show, Show went well
       67-51 – At Sutphen getting the cascade system and paint repair. Jaws from 51 are on 61 right now.
       67-61 – OK
       67-62 – OK will start transferring all equipment on 6/26/06. The tires have been replaced on it.
       67-81 – Hydraulic leak, and 2 new front tires
       67-1, and generators are all OK
       BFIRs complete thru Feb. 2006. Supposedly the County said we are delinquent in 3 months in 2005, the
       FH Software just says the data has been sent, the Chief has no way to validate that it is received correctly
       until they comment on it missing.
       Wet Down for 67-14, 67-51, 67-1, 67-62 – no date set yet.
       Training from the Training Association – Pump Ops 7/31; Principles of Fire Investigation UV – TBD;
       Water Supply Ops – Oct UVFD St. 2; Scene Support – Sept Pawling St. 1; OSHA Sat. in Sept.; Hazmat
       Oct 3rd/4th in Beekman.
       Training at County Level is still iffy – Live Fire Training – waiting on return call from County Car One.
       Ten out of Ten graduated from Fire Fighter One, 1 never showed and 2 are signed up in July.
       The two cut-up cars in parking lot will be gone by tomorrow
       On order, Holmatro Power Unit and Turtle Cribbing for 67-14 and 67-51
       Discussion on donated trailer and what to do with it.
       Discussion on metal roof over generator, it needs repair. Dan will get mastic and take care of it.
       Dover Days would like to request $250 per team. Definitely have 1 team and almost a 2nd. Excellent drill.

Motion by John DelBene, second by Sal Tagliamonte to spend up to $500 for two teams to go
to Dover Days. Motion was unanimously approved 5-0.

       Chief will get the Secretary applications for new members John Santiago, John Shigley Jr, and Sam Brown


10/12/2007                                                                                Page 54 of 101
   Motion by Tom Martell, second by Sal Tagliamonte to approve John Santiago, Sam Brown
   and John Shigley Junior as new members of the Fire District. Motion was approved 4-0
   (John DelBene had left room for a moment)

            •    No call report for May

FIRE COMPANY’S REPORT:
William DeSomma –
June 2006 Report
   •    Leaves: NONE
   •    Resignations: NONE
   •    House Use: NONE
   •    Application for Membership: Tom Lenare ( for Jr. Membership)
   •    Other: FOR YOUR INFORMATION:
   1)   Fire Co. looking into going to HV ball game on 7/23/2006 @ $10.00 each, sign up sheets at each station.
   2)   Annual Fire Company Picnic schedule for Sunday 8/20/2006, hopefully we will have a roast pig like last
        year,
   3)   The fire company would like the commissioners to look into repairing the TV at station 2. Discussion on
        whether to repair or replace it because we did repair recently. Sal Tagliamonte will look into it and bring
        options to workshop.
   4)   Discussion about Fire Company’s Soda Fund, need to discuss at Workshop.
   5)   Dover EXPO Day is schedule for 9/16/2006, rain date 9/17/2006
   6)   Those who requested new dress uniforms or parts of the uniform; they are in, however if you requested
        anything please bring your old uniform parts to station 1 this Friday night after 7:30 pm. The chief will be
        there to give you your new for your old uniform/or part of uniform.
   7)   The commissioners were asked if they gave permission for Millbrook to put up a sign up at the monument.
        Discussion that the sign wasn’t put up by the school, sign wasn’t offensive but in future will remind the
        District not to put up signs on our property.

RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report May 2006 – by email

                 6771        6771        6772        6772      6773       6773
                 MAY         YTD         MAY         YTD       MAY        YTD
WEEKEND           4           14          4           26
M-F DAY           1            6          0            5
M-F EVE.          4           13          3           11
 TOTAL            9           33          7           42

    ALS            5          17           1          18
    BLS            0           1           3           8
   RMA             5          11           1          8
   NO PT           0           2           0          2
 CONTACT
 STANDBY           2           3           2           5
    M/A            0           2           0           1
  OTHER            0           1           0           0
   UNIT
TRANSPORT
TOTAL PCRs         12         37           7          42

FOUNTAINS                                                        8          41


10/12/2007                                                                               Page 55 of 101
 SCHOOLS                                                         0          2
  TOWN                                                           8          32
TRANSPORT
   RMA                                                           2           6
 STANDBY                                                         3          12
   M/A                                                           0           5
  TOTAL                                                         21          98



EQUIPMENT:
67-71: OK
67-72: Tire Fixed. Going to Highland Radiator for AC Repair. On Board Suction to be updated to match 67-71

PURCHASE REQUESTS: 2 Speaker Mics for Vertex Port. Suspenders for EMS Pants (4 sets). 2 sets of 4 color
tarps for MCIs.

Motion by Tom Martell, second by Sal Tagliamonte to purchase the 2 Speaker Mics, 4 sets of Suspenders for EMS
Pants and 2 sets of color tarps for MCIs. Motion was unanimously approved 5-0.

MISC:
        New DeFib is in for 67-14 and will be put on this weekend.
        First Responder Kits are in and being distributed
        24/7 Video Training has been ordered
        Per NYS DOH, District does not have to offer CME Recertification to EMTs. Tom Martell asked Tim to
        ask his members if the squad does not want to do this, then the Board wants a letter from the Squad stating
        this. A lot of paperwork is required for the district to maintain the information on CME Recertification.
        Per Region all required members must have a current valid CPR Card. Our Medical Director wants a list
        of all EMT and CPR Cards with Expiration Dates.

STANDING COMMITTEES:
        Station 1 – John DelBene – discussed generator building, septic tank is in, honeycomb was full/clogged,
        had it pumped out along with 1000 gallon septic tank, Lanzi was here when tank was set, just have to
        prove alarm panel works and Lanzi will sign off and then will be done. Rich thanked John DelBene and
        Tom Martell for getting this done over the last 4 years.
        Letter about trees on Mr. Roth property will be sent out by Rod MacLeod, the letter is to make Mr. Roth
        aware of any trees that fall on our property are his liability and we will be cutting branches that are
        hanging over our property.
        Station 2 – Dan Richards – reported that the roofs at both Stations are in good shape. Nardone said did not
        need to see roofs for another 2-3 years.
        Check Review – Tom Martell did at the workshop
        Motorized equipment – Dan Richards & Sal Tagliamonte – already discussed. Question on 12,
        supposedly we have had a starter put in, but took the starter so should only get billed for rebuilt. On-Spot
        chains, Dan had a lot of questions about new ones on 13, would like to request our old stuff back. Sharon
        will send a letter to Sutphen East and Jim Terry that when parts are replaced they need to leave the parts.
        Purchasing – Rich Giuliani – nothing to report
        Physicals – Sal Tagliamonte – need executive session
        Fire Advisory Board – John DelBene & Dan Richards – nothing new
        Long Range Planning – Tom Martell – will discuss at Workshop – handout was given
        Insurance – Tom Martell – question on insurance checks about which ones we have received and when.
        Sharon supplied the answers.
        Capital Project - John DelBene & Dan Richards – Meeting room at Station 1, Dan doesn’t feel it is capital
        project the Fire Company/District will just do it. Discussion on the engine room and the condition of the
        ceiling. If we get the FEMA grant then need to do something with the engine room. Rich reminded
        everyone that have 1 year from the date we receive the grant to use it.
        Explorer Liaison – John DelBene – Still picking up people. Having fun cutting cars, and working with
        water. Community Day people approached Commissioners with praise for the Explorer Program.


10/12/2007                                                                              Page 56 of 101
   .
PHYSICALS:
            All physicals have been done until the next in-house date (tentatively scheduled for October).
            Have questions about a few members status – need executive session
            At workshop, passed policy to do drug testing on 20% of active members annually. Question since
            that doesn’t start until 2007 do we do 20% of members taking their physicals in October? Answer
            was yes and since we approved previously no motion was needed.
            Handed out policies A-064 and A-018. Gave copies of letter that go out to members to Tom to
            review. The letter will be posted online, along with the two policies. Also an email will be sent to all
            members about the updates
LENS:
        No report

FIRE HOUSE SOFTWARE:
        Training Documentation & Call Sheets – Call sheets inputted up to April.
        Missing Policy Sign off Sheets – Emailed anyone who had an address, will be mailing letter/form to the
        ones that did not have email. Rod MacLeod brought up that by signing in for alarm on the call sheet, the
        member is acknowledging that they have read and understand the District Policy. Discussion on this and
        the Board have decided to go with this method.

OLD BUSINESS:
        Maintenance History with Jim Terry – report handed out last meeting, nothing new on this can remove
        from agenda.
        Lawyer Letters – already discussed one (tree cutting), other one will be discussed in executive
        Offering of CME course – waiting to hear back from Rescue Squad

NEW BUSINESS:
        Painting of Bathrooms, Bays, Stairs, etc at Station 1 and 2. Lighting at both Stations. Tom Martell will
        ask Warren how to contact the prisoners that do the painting. Discussed would like to have the 2 fire
        escapes, 2 generator buildings, 2 inside stairs at both Stations done.
        Disciplinary Procedure Policy/Curfew Policy – still tabled, just haven’t had time to work on it.
        LOSAP – Feedback/Discussion on presentation - would vote in December, no money expended until 2008
        when you know who is active from 2007. Rod will get Sharon the law that tells us how the points system
        works. Tom would like to speak at a Fire Company meeting, Dan Richards thinks we should invite the
        Fire Company to a special Board meeting. You can accrue past age 65 up to 20 years max. Tom will look
        into other amounts and check with Linda about paying fees in 2007. Tom will also ask LaGrange how
        many hours an administrator will spend on LOSAP so can budget administrative cost. Defined
        contribution put aside X amount of money into account, Defined Benefit - $20/month. Tom will also look
        into this and other Vendors.

EXECUTIVE SESSION:
Motion by Tom Martell, second by Sal Tagliamonte to go to executive session for personal and
physical reasons. Left at 10:05 pm; Returned at 10:30 pm.

Motion by Sal Tagliamonte, second by Tom Martell to send the letter to the member about drug
test refusal. Motion was unanimously approved 5-0.

No other actions were taken in Executive session.

ADJOURNMENT: Motion by Tom Martell, second by Sal Tagliamonte, to adjourn at 10:31 pm.
Motion was unanimously approved 5-0.



10/12/2007                                                                               Page 57 of 101
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                Approved 7/27/06
                    Union Vale Fire District Board Meeting
JULY 17, 2006 AT STATION 2, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Dan Richards, Tom Martell, Sal Tagliamonte,
Richard Giuliani, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Assistant Chief –
Bill Griffin and 0 from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 8:57 pm to document
several motions.

MOTION by Tom Martell, second by Sal Tagliamonte to accept Charlie VanDeBogart’s
resignation, dated 6/26/06, from the Union Vale Fire District. He is still a social member with
the Fire Company. Motion was unanimously approved 5-0.

Motion by Tom Martell, second by Sal Tagliamonte to approve paying the Fire Company the
receipted price of the broken TV, which was $1800. The Board made an agreement several
years ago to replace the TV when it broke so the current feels they should honor that agreement.
Motion was approved 4-1 (Dan Richards opposed).

Meeting Adjourned at 10:05 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                Approved 8/24/06
                    Union Vale Fire District Board Meeting
JULY 27, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, John DelBene, Sal Tagliamonte, Rich Giuliani,
Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Rod MacLeod – Lawyer, Tim
Murphy- Rescue Chief, and 1 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:30 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by Sal Tagliamonte, second by John DelBene to approve the agenda as
modified for the evening. Motion was unanimously approved 4-0.

APPROVAL OF MINUTES:
Motion by John DelBene, second by Sal Tagliamonte to approve the minutes from June 22,
2006 Board meeting. Motion was unanimously approved 4-0.

Motion by Dan Richards, second by John DelBene to approve the minutes from July 17, 2006
workshop meeting. Motion was unanimously approved 4-0.

PUBLIC COMMENT:



10/12/2007                                                                Page 58 of 101
Lisette Hitsman commented on how the summer program at Tymor are going well, and there were no complaints
about the Bike Race as far as she knows. The Planning Board is planning more meetings with Toll Brother as soon
as they can be scheduled. She also asked about NIMS and the Board responded that all Union employees have to
take 100 and 700. Rich Giuliani is willing to do a class(es) because some members of the Rescue Squad also need
to get certified.

CORRESPONDENCE:
            Misc. Magazines and Catalogs
            Mailed paperwork for Tax Fuel Credits to NYS Tax Dept. on 6/26/06
            Letter mailed to member about drug test refusals on 6/23/06
            Mailed letters to Sutphen East and Jim Terry about leaving parts on 6/27/06
            Letter mailed to Dan Roth’s lawyer about trees, Rod MacLeod took care of this.
            Audit info
            Email to Linda Flanagan to remove old 67-62 as of 6/30/06
            Copy of Member’s Resignation email (Board action was taken July 17, 2006)
            Newsletter to Sharon, has section on School Audits – May want to read
            Letter from the Fountains about Oxygen being kept in apartment I228
            AFD Conference in Nevelle, registration and sessions
            Letter clearing the district of mistakes made on forms for NYS Tax Dept.
            Stormville Oil offering price fix on oil prices
            Email from State on New Blue Light Law
            Clove Valley Rod & Gun Club need a Certificate of Liability from us. Contacted Linda Flanagan
            7/11/06 and certificate was mailed to the Club, we have our copy also.
            Removed old 67-62 (sold to Roy Robertson) from our insurance as of 6/30/2006
            Notice of Firehouse Expo July 25-30, 2006 in Baltimore
            List of agreed upon prices for physicals with TEK Occupational Services
            Possible new laws, given to us by Rod MacLeod
            BoundTree Medical requested a copy of government entity letter, mailed 7/25/06
            Invitation to DeWitt Sagendorph’s Retirement

Motion by Dan Richards, second by Sal Tagliamonte to approve up to 5 people to the Retirement at $50 per
person. Motion was unanimously approved 4-0.

            Phone call from Teresa Stewart, Meadow Ridge Farm on Old Camby Road, called to tell us she was
            having an US Eventing Association Event and is required to notify the local EMTs. Event is on Aug.
            8 & 9.
            Workman’s Comp newsletter
            Solicitations from Grainger, Mighty Mister, Avant’s Instafinish Folder, Ford on leasing and on the
            new Crown Victoria, Quala-Tel Enterprises, CT Male Associates, Hausmann Industries Inc.
            From CRCPress.com, Fire book’s for sale
            AFD Newsletter – handed out

TREASURER’S REPORT:
        General Checking:         Balance as of 5/31/06                  ($42,050.01)
                                  Xferred from Sav 6/1-6/2                 $17,000.00    due to illness CD hadn't cleared
                                  CD 8369                                 $150,977.04    Early Withdrawal of CD
                                  Less Account Payable                   ($40,330.66)
                                  Xferred to Savings 6/5/06             ($120,000.00)    to get interest
                                  Xferred from Savings for June
                                  Bills                                    $32,800.00
                                                                                         for damage to St1 meeting
                                  Deposit from Insurance                    $2,366.85    room
                                  Deposit from Roy Robertson                $4,001.00    for buying old 67-62
                                                                                         to help renovate St1 meeting
                                  Deposit fromm Auxilary                    $1,500.00    room
                                  Balance as of 7/2/06                      $6,264.22


10/12/2007                                                                           Page 59 of 101
          General Savings:         Balance as of 05/31/06                     $17,289.90
                                   Interest                                       $82.75
                                   Xferred from Checking 06/05/06           $120,000.00
                                   Xferred to Checking 6/1 & 6/2            ($17,000.00)     due to illness CD hadn't cleared
                                   Xferred to Checking for June
                                   Bills                                    ($32,800.00)
                                   Balance as of 07/02/06                     $87,572.65

               Repair Fund:        Balance as of 05/31/06                          $66.46
                                   Interest                                         $0.00
                                   Balance as of 07/02/06                          $66.46

             Motorized Eqt.
                     Fund:         Balance as of 05/31/06                       $6,030.37
                                   Interest                                         $3.97
                                   Balance as of 07/02/06                       $6,034.34
 CD's:
                                   CD 8369 balance as of
           General Savings         05/24/06                                  $151,285.55
                                   Interest                                      $130.61
                                   Penalty                                     ($439.12)
                                   Balance as of 6/2/06                      $150,977.04
                                   Xferred to Checking                     ($150,977.04)     cashed in CD early w/penalty
                                   Balance as of 6/5/06                            $0.00

                                   CD 8370 balance as of 5/24/06             $121,028.45
                                   Interest                                     $360.29
                                   Balance as of 6/24/06                     $121,388.74     Due Date 10/27/06

                                   CD 8371 balance as of 5/24/06              $60,477.35
                                   Interest                                     $167.16
                                   Balance as of 6/24/06                      $60,644.51     Due Date 12/22/06

                                   CD 8082 balance as of
               Repair Fund         05/24/06                                   $48,942.35
                                   Interest                                     $124.86
                                   Balance as of 06/24/06                     $49,067.21     Due Date 9/24/06

Motion by Sal Tagliamonte second by Dan Richards to accept the Treasurer’s report. Motion
was unanimously approved 4-0.

BILLS:
   •     All Bills Signed.
   •     Abstract Signed
   •     Verizon is raising prices; Central Hudson also got approval to raise rates approximately 10% starting
         immediately.
   •     Deposited check from Auxiliary for $1500 to be used on the meeting room at Station 1.
   •     Citgo Tax Saga – Basically Citgo is not giving us the proper credits, I have asked the Chief to cut back on
         using this card because the only way to get our money may be to file 3 rebate forms with the State. The
         Board agrees the Citgo card should only be used in emergencies. The Treasurer did not pay the June bill
         because we are currently owed more than the bill and Athena Lancaster at Citgo Tax Department had



10/12/2007                                                                               Page 60 of 101
       claimed she was going to credit the bill. Unfortunately looks as if Citgo will not be crediting so Sharon
       will pay the bill in August (June & July) and then plan to do the paperwork at the end of the year.
   •   2% Money is in, $9367.64 will see in bills, check given to the Fire Company.
   •   Collateral/Pledged from the Bank of Millbrook/M&T Investments – I started researching this after reading
       audits and noticed we only have $100K covered (we have approximately $350K). I talked to Ron Mosca
       at the Bank of Millbrook and they are working under a very old request that asks them to pledge $100K.
       He requested that we write another letter with the appropriate amount of coverage (always subtract $100K
       that is covered under FDIC) and that we do this on an annual basis. I mailed the letter 7/25/06. Response
       (email from Ron Mosca) that it has been taken care of.
   •   Cash flow/Budget Analysis – not handed out, will at workshop –handed out other reference material
   •   Discussion on the reserve funds and the law changes. Basically the legislation hasn’t
       changed much so we can still use permissive to get the money out and there is no limit
       on the amount we can put into it. The law changed dramatically from proposed
       legislation to what was actually passed by House and Senate.

CHIEF’S REPORT:
       67-11 OK
       67-13 light bar is not working
       67-12 they will fix the trickle charger when they are in the neighbor hood.
       67-51 cascade system is done, but came back unchecked. The truck also went to Miracle Ford for a recall,
       hose, clamps, and electrical work were done to it. We have a new battery under warranty.
       67-61 OK
       67-62 Chief feels everything is done on this vehicle.
       67-81 still has hydraulic leak
       67-1 ok and generators ok
       MES needs to come in and do SCOT checks and to replace the batteries; we have 3 bad packs
       BFIRS 2005 sent 3 months that the State was missing April, May and September. 2006 BFIRs were lost
       because of a MotherBoard meltdown.
       Training – County is screwing up classes, we lost the Pump Operator Class, trying to get changes on the
       training committee. Rockland has a Training Officer (that is also State Officer) and they do all the
       training.
       Sept 16, Dover Competition – 1 team is going
       County burn at the Infirmary is still up in the air.
       Received turtle cribbing, except for 4 wedges
       Holmatro still on order
       Requesting 25 new flashlights at $110 for a total of $2750.
       Rich brought up the ID tags $6.50 a piece. Replacement $5. Not laminated all one piece, can handle
       getting wet. Squad really needs them. Discussion about need to have a heavier duty one for the
       accountability. Dan brought up rather have one in his wallet with insurance info. Will have on agenda for
       future months. Dave is going to check out the town pool pass system.
       Call sheet given out and question raised on why the calls are down. Chief brought up they are changing
       the system and he can no longer get hardcopies from County. If he is able to get online he will have the
       report next month.
       Gave copies of the applications for new members to the Secretary
       Chief has a lost pager that has to be put in as insurance claim

   Motion by Dan Richards, second by John DelBene to approve buy 25 flashlights at $110 a
   piece for a total of $2750. Motion was unanimously approved 4-0.

           •   No call report for June.

FIRE COMPANY’S REPORT:
William DeSomma – by email
July 2006 Report

10/12/2007                                                                            Page 61 of 101
    •  Leaves: NONE
    •  Resignations: NONE
    •  House Use: Dan Richards has requested the use Station 1 on 9/23/2006 for Bday party.
    •  Application for Membership: Erica Hughes, Karen Maggi, Alyssa Place, Wesley Praino
    •  Other: FOR YOUR INFORMATION:
    1) Pawling Parade on 8/4/06
    2) Nine members completed Firefighter One
    3) Nancy Bose will keep the awards in the Firehouse up to date
    4) Fire Prevention Week is 10/8-10/14/2006, we will be ordering the following (see below) would like the
       District to pay for half like last year.
            o Fire Safety handbooks (grades 1 to 4)        quantity 500 @ $0.28       = $140
            o Fire Safety pencils with UVFC                quantity 1000@ $0.195 = $195
            o 12” wood rulers with UVFC                    quantity 500 @ $0.30       = $150
            o Custom Fire Hats                             quantity 500 @ $1.00       = $500
                                                                    TOTAL             = $985
    5) The Fire Company will be doing the Ham Dinner in November

Motion by Sal Tagliamonte, second by John DelBene to allow the house use for Dan Richards at Station 1 on
9/23/2006 for a Birthday Party that will include alcohol, must follow the District’s alcohol rules Motion was
approved 3-0-1 (Dan Richards Abstained)

Motion by Sal Tagliamonte, second by Dan Richards to go to the Pawling Parade. Motion was unanimously
approved 4-0.

Motion by John DelBene, second by Sal Tagliamonte to approve up to $500 (half) to be spent on
handbooks/hats/rulers/etc for Fire Prevention Week at the schools. Motion was unanimously approve 4-0.

RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report June 2006 –

                  6771    6771       6772     6772        6773         6773
                 JUNE     YTD       JUNE      YTD        JUNE          YTD
 WEEKEND           5       19         2        28
 M-F DAY           0        6         0         5
 M-F EVE.          2       15         2        13
  TOTAL            7       40         4        46

    ALS            5       22         3        21
    BLS            0        1         0         8
   RMA             1       12         0        8
   NO PT           0        2         1        3
 CONTACT
 STANDBY           0        3         0         5
    M/A            0        2         0         1
  OTHER            1        2         0         0
   UNIT
TRANSPORT
TOTAL PCRs         7       44         4        46

FOUNTAINS                                                  4            45
 SCHOOLS                                                   0            2
  TOWN                                                     5            37
TRANSPORT
   RMA                                                     2            8
 STANDBY                                                   0            12


10/12/2007                                                                              Page 62 of 101
   M/A                                                     1            6
  TOTAL                                                   12           110


    •   Request from the Board, they asked the Rescue Chief to break down the report of 67-73 from Station 1
        area versus Station 2 area
    •   67-71: OK
    •   67-72: State Inspection done. Bogarts repaired the rear A/C Blower.
    •   PURCHASE REQUESTS: 2 EMS COATS @ APPROX $450 EACH; AED batteries (replacements
        items)
    •   New CPR Course should be available by August; all Members certified for AED MUST ATTEND and be
        recertified.
    •   Need some type of secure storage; either a cage in the back room of Station 1 or a Large unit similar to
        EMS Cabinet at Vassar. Discussion on other options. Chiefs will discuss and resolve.
    •   Permission to send 4-6 people to Vital Signs in Syracuse in October, includes Motel $80/pp, 2 nights on
        motel will be needed. Tim Murphy will get back to the board with numbers and prices.
    •   Crash Kit from 67-51 is missing, needs to be replaced. Like permission to buy but will wait a few weeks
        to see if show up. Discussion on what was needed -Bag, regulator, and bottle; Rich mentioned it is an
        insurance claim.
    •   Tim has a concern with the FTAS and 24/7 coverage, the members may not appreciate it after taking all
        the classes then when a call comes they are beaten by the covered ambulance so he fears they may chose
        not to go out to calls anymore. Discussion on the need for ALS and training the squad to be Flag Cars.
    •   67-72 did go up to Delaware County as a Mutual Aid, The Board thanked Tim Murphy, Nancy Bose and
        Mary Jean Calvi for going up there to help.
    •   In August going to East Fishkill for Mass Casualty Incident Training

Motion by John DelBene, second by Dan Richards to purchase 2 EMS Coats at approximately $450 each Motion
was unanimously approved 4-0.

STANDING COMMITTEES:
        Station 1 – John DelBene –. Discussion on ceiling work in bay, wicks law, bidding process, etc. Need to
        make sure we get proper plans. The Big Tree is down, alarms on order, Murphy needs to finishes the
        extension rings and then septic should be finished. Getting bids on clearing trees near streams. Getting
        prices about the fir trees have some type of bug on them.
        Station 2 – Dan Richards – nothing to report, Carlos Mina brought up possibly sealing the blacktop, Dan
        will get prices for this since it has been several years since last done.
        Check Review – Tom Martell did at the workshop
        Motorized equipment – Dan Richards & Sal Tagliamonte –.already covered
        Purchasing – Rich Giuliani – Feds are late doing grants, have not given any out.
        Physicals – Sal Tagliamonte – nothing to report
        Fire Advisory Board – John DelBene & Dan Richards – The Town Center meeting, 1st concern with
        accessibility of fire trucks, but everything is conceptual now. In another town, the Red Wing
        Development, for example, has been put on the shelf because of declining sales.
        Long Range Planning – Tom Martell – will discuss at Workshop –
        Insurance – Tom Martell – have two claims that need to be filed
        Capital Project - John DelBene & Dan Richards – already discussed
        Explorer Liaison – John DelBene – doing well, thanked Dave Schmoke and Nancy Bose for getting them
        uniforms for marching in parades.
    .
PHYSICALS:
            All current member physicals have been done until the next in-house date (currently in October).
            Need tentative date range for TEK to come in and do physicals and fit tests (she lowered the price of
            fit test by $5). Sharon will work with Lisa for scheduling Fit test and Physicals
            Lisa needs a set of masks for fit testing in the office – Dave Schmoke will take care of.



10/12/2007                                                                             Page 63 of 101
             Paperwork after physicals was a miscommunication I believe has been cleared up. If you are cleared
             as your usual position, should Lisa be sending a letter to the individual or only when there is a
             problem? After Discussion, if person is cleared/fine at the physical no letter will go to the individual
             (but one will go to the District). If the person is NOT cleared then a letter will go to both the
             individual and the District.
LENS:
        We have reports for Failure to Follow Traffic Device, Speeding Ticket and possible suspension of license
        for having no insurance. The Insurance issue, we received a letter from the insurance company proving
        this was just a document error. No session needed and No actions taken.

FIRE HOUSE SOFTWARE:
             Training Documentation & Call Sheets – Call sheets inputted up to end of June.
             If we go to LOSAP may have to change how I input the calls to match better.

OLD BUSINESS:
        LOSAP Discussion – handed out quotes from Linda, need to leave till workshop so the Board can compare
        to PennFlex. Rich raised the question Is this something we still want to pursue this year, Rich polled the
        Board and they all still want to continue researching this. Rod discussed the point system.
        FTAS (Four Town ALS Service) RFI Status – Rich sent copies to everyone, and he feels this is the right
        path to give us more purchasing power. We cannot delegate our contract authority to this FTAS
        organization. Will do an inter-municipality agreement first, the contract with the ambulance agency will
        need the 4 contracts (1 from each town).
        Long Range Plan Discussion – tabled until workshop
        Soda Fund Discussion – Rod MacLeod mentioned that Fire Company will be audited if Pataki signs the
        law. Fire Company was also told to bring the fund into their books.

Motion by Sal Tagliamonte, second by Dan Richards that the Board of Commissioners recommend and urge the
Fire Company to put all financial accounts including but not limited to the soda fund, the rescue squad and the
auxiliary under the control and audibility of the Fire Company Treasurer. Motion was unanimously approved 4-0.

    •   Discussion on the Ambulance Corps (not the same as the current Rescue Squad), they are there own entity.
        Concerns raised on what they have done with the money that the local taxpayers donated believing it was
        going to their local rescue squad. Ask Rod MacLeod to talk to Tim Murphy and write a letter to the
        Ambulance Corps and ask them what their intentions are.

        Painting of Station 1 & 2 – Tom has filed application for the inmates to come and paint. Discussion on
        what the inmates will paint fire escapes at both stations (scraped and painted), both inside stairwells, and
        staining the fence.

NEW BUSINESS:
        Move Budget Workshop (August Workshop Meeting) to August 7th.
        Disciplinary Procedure Policy –

Motion by Dan Richards, second by Sal Tagliamonte to approve Disciplinary Procedure Policy. Motion was
unanimously approved 4-0.

        Absentee Ballots – the secretary had a request at the last election about doing absentee ballots, if the Board
        is interested it just requires a resolution (note: will require more work of secretary). Discussion, since only
        1 request in 5 years the Board sees no reason to do it.
        The Secretary found out the Fire Police are supposed to be sworn in, so the Secretary needs to notify the
        Town Clerk when someone has passed the Fire Police Class. Chief will notify secretary.

EXECUTIVE SESSION:
No session needed



10/12/2007                                                                                 Page 64 of 101
ADJOURNMENT: Motion by John DelBene, second by Sal Tagliamonte, to adjourn at 10:46 pm.
Motion was unanimously approved 4-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                     Approved 9/28/06
                      Union Vale Fire District Board Meeting
AUGUST 24, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, John DelBene, Sal Tagliamonte, Rich Giuliani,
Tom Martell, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Rod MacLeod –
Lawyer, Bill DeSomma- Fire Company President, and 2 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:44 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas and for all the souls who lost their lives 5
years ago on 9/11.

AGENDA: Motion by Tom Martell, second by Sal Tagliamonte to approve the agenda for the
evening. Motion was unanimously approved 5-0.

APPROVAL OF MINUTES:
Motion by John DelBene, second by Dan Richards to approve the minutes from July 27, 2006
Board meeting as modified. Motion was unanimously approved 5-0.

PUBLIC COMMENT:
No Comments

CORRESPONDENCE:
            Misc. Magazines and Catalogs
            SYSCO Fall Show Sept 12, 2006 in Saratoga, NY
            Resignation, by email, from Celina Kiselweski

Motion by Tom Martell, second by Sal Tagliamonte to accept the resignation of Celina Kiselweski. Motion was
unanimously approved 5-0.

            Invoice from James Publishing for the supplement to the CD we have, Fire District Officers Guide.
            Doesn’t say if CD or paper.
            Thank you letter from Mr. & Mrs. Musa to the Fire Department, check enclosed – given to Fire
            Company
            Fax from Lanza to Mr. Keeler at DOH that we have all approvals but there was a name error on the
            final paperwork
            Safety Update from Coaching Systems Inc (use to be National Safety Council)
            Memo from NDP about how they are going to handle calls
            Credit Application filled out and faxed to Laerdal July 28, 2006
            List of all the Bills signed into law that affect Fire Districts and Fire Companies
            From DOH on new EMT Protocols – given to Tim Murphy
            From DOH formalizing that several members went to Delaware County to help out during the
            Emergency
            Recall notice on 67-51, has already been done.
            Tickets to Dewitt’s retirement – distributed
            DCC Flyers on classes
            FDM Letter explaining approximately a 10% increase for 2007


10/12/2007                                                                           Page 65 of 101
           EMS Conference Oct 19-22 in Syracuse, NY
           Letter from DC Dept of Emergency Response about NIMS training
           FDM certification programs for Health and Safety Officers
           Letter from Comptroller’s office on additional ways to secure deposits
           From BugBusters information on the Pesticide they use
           Letter from Bermac Home Aides asking us to solicit business
           Solicitation from Firenuggets.com
           Save the Date, Sept 7, 2006, memo from Comptroller’s office on teleconference on keeping energy
           cost down
           Teleconference Oct. 16, 2006 on Fire District Accountability/Audits
           From Brad Pinsky’s office for $3500 willing to work with the District to prepare for the new audit
           laws
           From Brad Pinsky’s office a newsletter about new laws
           GET OUT ALIVE Seminar by Walton Engine & Hose CO. Chester, NY for October 7th, 2006
           Introduction letter from LifeNet
           Solicitation form Center for Responders and Emergency Workers (CREW)
           Liability Insurance Certificate from Bug Busters


TREASURER’S REPORT:
        General Checking:       Balance as of 7/02/06                     $6,264.22
                                Xferred for Bills                        $27,000.00
                                                                                        removed old 67-62 from
                                Deposit from Insurance                      $362.00     insurance
                                Less Account Payable                    ($31,894.80)
                                Voided check                                $250.00     Only 1 Team went to Dover
                                Balance as of 7/2/06                       $1,981.42

         General Savings:       Balance as of 07/02/06                    $87,572.65
                                Interest                                      $73.36
                                2% Fire Tax NYS Ins Dept                   $9,367.64    check cut in July bills to FC
                                Xferred to Checking for Bills           ($27,000.00)
                                Balance as of 07/31/06                    $70,013.65

             Repair Fund:       Balance as of 07/01/06                        $66.46
                                Interest                                       $0.00
                                Balance as of 07/31/06                        $66.46

           Motorized Eqt.
                   Fund:        Balance as of 07/02/06                     $6,034.34
                                Interest                                       $3.59
                                Balance as of 07/31/06                     $6,037.93
CD's:
         General Savings        CD 8370 balance as of 6/24/06           $121,388.74
                                Interest                                   $349.69
                                Balance as of 7/24/06                   $121,738.43     Due Date 10/27/06

                                CD 8371 balance as of 6/24/06            $60,644.51
                                Interest                                   $162.20
                                Balance as of 7/24/06                    $60,806.71     Due Date 12/22/06

                                CD 8082 balance as of
             Repair Fund        06/24/06                                 $49,067.21
                                Interest                                   $161.57


10/12/2007                                                                           Page 66 of 101
                                        Balance as of 07/24/06                              $49,228.78          Due Date 9/24/06

Motion by Tom Martell, second by Dan Richards to accept the Treasurer’s report. Motion was
unanimously approved 5-0. There was a request to modify the report so there is a grand total
next month.

BILLS:
   •     All Bills Signed.
   •     Abstract Signed
   •     Having a problem with receipts, need people signing for credit and then putting a copy of the credit
         slip/receipt in my boxes with explanation if necessary (ie. For a particular truck, or building). This will be
         a big demerit in the audit.
   •     Citgo Tax Saga – They credited us some of the money, paying off the rest of the bill and will file
         paperwork with the State at the end of the year once I figure out what Citgo still owes.
   •     Should we call Stormville Oil and request a Fuel Oil Delivery while the price is down a little, was told to
         go ahead and do and at the same time confirm that Stormville put in the stuff to prevent our diesel from
         gelling.
   •     Budget –
                  I removed the $1000 from Tax Certs,
                  I reduced the amount for Physicals by a little because I calculated out the ones I know about and added some new ones.
                  I’m concerned about the Electricity Line Item, see bills for last month and next month. After discussion the $1000 from
                  Tax Certs was moved into the Electricity Line Item.
                  Discussion on Leasing of Ambulance – Tom Martell mentioned with legislation and the condition of the ambulance we
                  should push off getting a new ambulance for 2 years and see. Discussion on bonds versus leasing. All agree need two
                  ambulances. Discussion on ALS services and RFI also.
                  Talked to the Comptroller Office, in budget the spending limit uses 2 years back for calculations (this year that is 2005)
                  and the tax calculations are done on 1 year back (this year that is 2006). Rod MacLeod didn’t think this was right.
   •     Cash flow/Budget Analysis – No Handouts tonight

   Motion by Sal Tagliamonte, second by Tom Martell to approve the budget for 2007 at
   $581,865.00. Motion was unanimously approved 5-0.

CHIEF’S REPORT:
         67-11 – Jim Terry looked at with some minor issues
         67-12 Trickle Charger installed – no issues so far
         67-13 Valve Issues – Jim Terry recommended repairs and some are serious defects. Chief will get price
         quote, also ask why Jim Terry didn’t do the ambulance while he was here..
         67-14 OK
         67-51; 67-61; 67-62; 67-81; 67-1, both Generators – all okay
         BFIRs – awaiting County to be able to access them, the County is having trouble with their new system
         Wet down no date set
         Training – Principles of Fire Investigation UVFD – TBD; Water Supply Ops UVFD – October; Scene
         Support Pawling – September
         OSHA Sept. 23rd Sat, Station 2.
         Live Fire Training at Concord. October 14 or 15 Request 6 people at $350/each. Chief will hand select.
         Contacted Brown’s Driving School, waiting for call back for defensive driving class
         Live Fire Training with County at Infirmary, status unknown
         Purchasing – Received Holmatro Power Unit; and Streamlight Hand Lights
         Requesting – 16 inch Electric Exhaust Fan for 67-51 at $675 and Water Cooler for both stations at $165
         each. Discussion on Water Cooler, prices need to be researched for services

   Motion by Tom Martell, second by John DelBene – to allow up to 6 people, chosen by
   Chief, at $350 each to go to Live Fire Training in Concord. Transportation will be Chief’s
   vehicle and 1 other vehicle. Motion was unanimously approved 5-0.



10/12/2007                                                                                                  Page 67 of 101
    Motion by Tom Martell, second by John DelBene to approve to buy one (1) 16 inch exhaust
    Fan for 67-51 for $675. Motion was unanimously approved 5-0.

    •   No call report for July or August – still waiting for County

    Motion by Tom Martell, second by Dan Richards to approve the following as new members
    of the Union Vale Fire District; Tom Lenare, Wesley Praino, Karen Maggi, Erica Hughes,
    and Alyssa Place. Motion was unanimously approved 5-0.

    • We received a donation of 21 Minator pagers but we can’t use them because they are too
    old and we can’t get our tones on them. Rich has been negotiating and can get
    modified/used Minator II for approx $70.

Motion by Sal Tagliamonte, second by Dan Richards that if Rich Giuliani can get the deal on
the used/modified Minator II then he has permission to buy up to 10 at $70 each. Motion was
unanimously approved 5-0.

FIRE COMPANY’S REPORT:
William DeSomma –
August 2006 Report
    •   Leaves: NONE
    •   Resignations: NONE – Bill hadn’t been notified about Celina
    •   House Use: Patty Clina, for Station One on the following dates, 8/28, 9/13, 10/11, 11/08, and 12/6/06, for
        First Student Transportation safety meetings during the day. Just like last year they will give the fire
        company use of a bus if we need it at no charge
    •   Application for Membership: Felicia Shigley, for fire police
    •   Other: FOR YOUR INFORMATION:
             1) Fire Co. will be looking at a winter trip
             2) I have five (5) sign-in activity sheets for parades
             3) I would like to have the divider put up soon in the back room, would like to be able to lock things
                 up. Discussion on why and what needs to be locked up.
             4) We have put together a committee for the Ham Dinner; Patty Clina will Chair.
             5) Meeting was adjourned around 8:06 PM, to do a fire call.

Motion by Tom Martell , second by Sal Tagliamonte to allow the house use for Patty Clina and First Student
Transportation on 8/28; 9/13; 10/11; 11/08 and 12/06 at Station 1 during the day for Safety Classes. Motion was
unanimously approved 5-0.

RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report July 2006 – by email
                     6771      6771        6772      6772         6773        6773
                    JULY       YTD        JULY       YTD         JULY         YTD
  WEEKEND             2         21          9         37
  M-F DAY             0          6           0         5
  M-F EVE.            1         16           2        15
   TOTAL              3         43          11        57

    ALS                1         23          5         26
    BLS                0          1          2         10
    RMA                3         15         12         20
   NO PT               0          2          1          4
  CONTACT

10/12/2007                                                                              Page 68 of 101
  STANDBY            1          4          2          7
    M/A              0          2          0          1
 OTHER UNIT          0          2          0          0
 TRANSPORT
 TOTAL PCRs          5         49         22         68

 FOUNTAINS                                                        4           49
  SCHOOLS                                                         0           2
   TOWN                                                           6           43
 TRANSPORT
    RMA                                                           2          10
  STANDBY                                                          2          14
    M/A                                                           2           8
   TOTAL                                                          16         126


                 71&72      71&72           6773     6773
                JULY        YTD             JULY     YTD
STATION 1                     NA              5       NA
STATION 2                     NA              5       NA
FOUNTAINS                     NA              4       NA

   •   67-71: OK
   •   67-72: OK
   •   Purchase Request – nothing at this time
   •   Misc:
           1. Squad Voted at the last meeting not to participate in the CME Refresher.
           2. Crash Kit for 67-51 is on back order
           3. Four Members would like to attend Vital Signs – Tim Murphy, Mike Murphy, Mary Jean Calvi
                and Nancy Bose (October 19-22)
           4. As of Sept. 1, 2006 we must fill out a form for the Region if ALS is cancelled.
           5. Contacted NDP about missed intercepts, NDP Hyde Park Unit will now respond out Route 55 for
                Intercept if Dover Unit is not available and the call is in Southwest Corner of Union Vale.
           6. Discussion ensued on use of ALS units by the Board,
           Motion by Sal Tagliamonte, second by John DelBene to support the Chief’s policy in utilizing ALS
           units. Motion was approved 4-0-1 (Tom Martell abstained).
           7. Two CPR classes – Sept. 16th

Motion by Tom Martell, second by John DelBene to send 4 people, up to the Captains
discretion, to Vital Signs Conference in October. Motion was unanimously approved 5-0.
Discussion on number of vehicles whether to rent or not, and how many rooms for how many
nights. Also a discussion on members who go to these conferences should be members of long
standing.

STANDING COMMITTEES:
       Station 1 – John DelBene – parking lot was raked out, tree was cleaned up, will probably come back in
       Sept to finish Chief requested that the monument be done before 9/11. John has a mirror at home he will
       donate and install for the broken one in the bathroom. Septic is full again and is getting pumped out (had
       to do with mirror breaking). Want to lock the alarm box so random people cannot unlock it and turn it off.
       The generator enclosure needs another rubber membrane, the middle membrane is not good, so need to
       take it all off and redo. Sharon will call Nardone to get estimate.
       Station 2 – Dan Richards – Still haven’t gotten prices on sealing the parking lot, Rich, Tom, and Dan will
       call to get estimates.
       Check Review – Tom Martell did at the workshop


10/12/2007                                                                            Page 69 of 101
        Motorized equipment – Dan Richards & Sal Tagliamonte – Already covered
        Purchasing – Rich Giuliani – nothing
        Physicals – Sal Tagliamonte – up to date
        Fire Advisory Board – John DelBene & Dan Richards – Toll Brothers will be having a joint meeting with
        Town Board and Planning Board to discuss this issue. Be-Wise put in a tank for recycling water. Cooper
        Drive emergency entrance hasn’t been done. Planning Board approved the soil mine on North Clove
        Road, no fuel up there but what is in the trucks.
        Long Range Planning – Tom Martell – already discussed
        Insurance – Tom Martell – insurance is good
        Capital Project - John DelBene & Dan Richards – no estimates on ceiling yet
        Explorer Liaison – John DelBene –
   .
PHYSICALS:
            Next In-House Physical Date is Monday October 16th with time slots starting at 5:30 pm going until
            9:15 pm. Approximately 15 fit-test onlys will be done and people who are due for physicals from
            July to November. Need to notify the Fusileers that they cannot use the building on October 16th.
            There will be another one in March 2007 for December to April.
            Problem with people remembering their HepB shots, I’m working with Lisa to see if we can clean
            them up and finish any outstanding ones left over from The Workplace. I spoke to The Workplace
            8/24/2006 and asked that all future appointments by UVFD members be removed.
            Keeping up to date on New Member physicals

LENS:
        Nothing new to report

FIRE HOUSE SOFTWARE:
            Training Documentation & Call Sheets – Call sheets inputted.
            Do we want to modify how we enter activity sheets for 2007 to more closely match LOSAP? Answer
            was yes so will meet with Chief to get a new system defined.

OLD BUSINESS:
            FTAS RFP Status – now called Southeastern Dutchess Ambulance Consortium (SEDAC) – RFI went
            out tonight will see what happens.
            Long Range Plan Discussion – Leasing Ambulance – already discussed
            Soda Fund – has the Fire Company obtain accountability of all accounts – No one knew the answer.
            Painting at Stations – no response yet from Camp Smith

NEW BUSINESS:
            Mileage Reimbursement Rules – Rentals, gas/tolls for members on approved trips, IRS rate for Asst
            Chiefs – tabled until workshop
            Discussion on Blue Lights, Strobes, and other lights – State Law says 1 blue light and must be over 18
            to even use. Chief will have a discussion with the members to remind them of the laws and that the
            sheriff’s dept will start ticketing.

EXECUTIVE SESSION:
At the request of the Chief, went into Executive session at 10:20 pm for reason of personnel
issue; returned at 10:30 pm
No Actions Taken in Executive Session

ADJOURNMENT: Motion by Tom Martell, second by Dan Richards, to adjourn at 10:32 pm.
Motion was unanimously approved 5-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer


10/12/2007                                                                             Page 70 of 101
                                        Approved 9/28/06
                        Union Vale Fire District Board Meeting
SEPTEMBER 5, 2006 AT STATION 2, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Dan Richards, Tom Martell, Sal Tagliamonte,
Richard Giuliani, Secretary/Treasurer – Sharon Herb, Assistant Chief – Bill Griffin and 1 from
the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 8:15 pm to document a
motion.

MOTION by Tom Martell, second by Sal Tagliamonte to purchase 2 water cooler units at $159
each (1 for each Station) plus 5 bottles of water @ $5 each for both stations (total of 10 bottles
of water). Discussion on manually replacing bottles, buying them, storing them, etc. versus
having a service take care of that. Motion was approved 4-1, Dan Richards was against because
he feels a service would have been the better option.

Meeting Adjourned at 8:22 pm

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                       Approved 10/26/06
                        Union Vale Fire District Board Meeting
SEPTEMBER 28, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, John DelBene, Rich Giuliani, Tom Martell (left
9:55pm), Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, and 1 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:35 pm with Salute to the Flag and a moment
of silence for past members and the troops overseas.

AGENDA: Motion by John DelBene, second by Dan Richards to approve the agenda as modified
for the evening. Motion was unanimously approved 4-0.

APPROVAL OF MINUTES:
Motion by Tom Martell, second by Dan Richards to approve the minutes from August 24, 2006
Board meeting. Motion was unanimously approved 4-0.

Motion by Tom Martell, second by Dan Richards to approve the minutes from September 5,
2006 workshop meeting. Motion was unanimously approved 4-0.

PUBLIC COMMENT:
Lisette Hitsman – She had the inspections from Town for building occupancies. A few minor things found.
Discussion on the occupancy rates, oil burner flue pipe, electrical outlets, exit lights, fire extinguisher updated. The
responsibilities were distributed among the Commissioners and Secretary; will put on Workshop agenda to verify
all has been done. The actual forms were to be framed and then posted in the buildings. Also discussion about
NDP, they would like to store an ambulance in the town on nights/weekends just for storage. Also discussion on
borrowing the Town’s equipment to print ID tags.


10/12/2007                                                                                  Page 71 of 101
CORRESPONDENCE:
            Misc. Magazines and Catalogs
            Nardone Roofing was called and is working on an estimate for the generator shed roof at Station 1.
            Received estimate for $1873
            Stormville Oil is suppose to deliver fuel oil soon and the diesel should be mixed properly so that no
            gelling occurs
            Reardon Briggs faxed list of authorized signatures on 9/3/06
            Sent letter to LaGrange Fire District 9/5/06 requesting a copy of the August 9th minutes. Received the
            minutes and we are being billed the rate of 25 cents a page for a total of $1.75.
            Sent in Request for 2 rooms at Vital Signs Conference in Syracuse and filled out 2 registrations for
            the conference. Have room confirmations but have not received the tickets yet.
            Election Polling Place Forms, Sept 12, 2006 (11:30 am to 10 pm) and Nov 7, 2006 (5:30 am to 10
            pm) at Station 1. Faxed 9/7/2006
            Put House Use Letter for First Transportation Safety Meetings in Patty Clina’s mailbox at Station 1,
            last week in Sept.
            Received Freedom of Information Letter from Mr. Buhler from Hyde Park Fire District, requesting
            our current contract with NDP, the RFP we put in the paper and the SEDAC proposal (as is). All
            were mailed on September 17, 2006.
            Request from Ken Andrews to have his registration fee paid for the teleconference Fire District
            Accountability on 10/16/2006.
            From DC Dept of Emergency Response several letters
                 Academy Course – Legal Issues for the Volunteer Fire Service, Oct 21/22 at DC Fire Training
                           Center 8-5 both days
                 Letter on new digital knox boxes with an inventory list of our knox boxes
                 New Training Course Registration procedures – must use given forms
                 Appointment of 3 part-time County Fire Instructors
                 911 Dispatch Center wants updated contact info --- Do you want to give out just cell#
            Flyers on the teleconference on 10/16/2006 Fire District Accountability: What you need to know
            about new legislation and Audits – Internal and External
            Letter from Knox telling us about the Department of Homeland Security AFG and FPS Grants.
            www.firegrantsupport.com
            Letter from Fountains about oxygen in one of the apartments. Given to Chief.
            AFD meeting on Tuesday Sept. 26th at Hughsonville
            Received letters from Town of Union Vale on inspections of both of our firehouses (hand delivered
            by Town Supervisor, Lisette Hitsman).
            Fire District Affairs Newsletters – handed out
            Flyer on OSHA Safety Training – 5 day course
            Flow Test and Cylinder Inventory from MES
            From AIG Domestic Accident and Health Division a letter about HIPAA
            From NDP a flyer on defensive driving classes
            Flyer on NFPA Seminars
            Solicitations from Federal Safety Equipment; James Publishing; Fox Fire Rescue Police Equipment;
            Life Net; The Dehydrator (Turnout gear Dryer); Headline entertainment, 497 NY State Public Entities
            Safety Group, Metrocomm
            NYS Purchasing Official Conference (SAMPO) schedule
            NationalSeminarsTraining.com seminars
            First Responders Safe and Sound Training, Nov 9 in Kingston – by the Hudson Valley Autism
            Society
            Something from Ford about our vehicles with CD/DVD
            VFIS Newsletter
            Knoxbox Newsletter, Rapid Access
            Public Entity Risk Institute Newsletter, Periscope

Discussion about the AFD Meeting in Hughsonville, Senator Saland was a good speaker. And some discussion on
Region 7’s representative.



10/12/2007                                                                             Page 72 of 101
Motion by John DelBene, second by Dan Richards to send up to six, the 5 commissioners if all available and the
Secretary/Treasurer, to the teleconference on Fiscal Responsibilities at $15 per person. They will be carpooling.
Motion was unanimously approved 4-0.

TREASURER’S REPORT:
 ASSETS:

         General Checking:         Balance as of 7/31/06                      $1,981.42
                                   Xferred for Bills                         $26,000.00
                                   Less Account Payable                    ($25,738.47)
                                   Balance as of 8/31/06                      $2,242.95

          General Savings:         Balance as of 07/31/06                    $70,013.65
                                   Interest                                      $53.78
                                   Xferred to Checking for Bills           ($26,000.00)
                                   Balance as of 08/31/06                    $44,067.43

               Repair Fund:        Balance as of 07/31/06                        $66.46
                                   Interest                                       $0.00
                                   Balance as of 08/31/06                        $66.46

             Motorized Eqt.
                     Fund:         Balance as of 07/31/06                     $6,037.93
                                   Interest                                       $3.85
                                   Balance as of 08/31/06                     $6,041.78
 CD's:
           General Savings         CD 8370 balance as of 7/24/06           $121,738.43
                                   Interest                                   $362.40
                                   Balance as of 8/24/06                   $122,100.83      Due Date 10/27/06

                                   CD 8371 balance as of 7/24/06            $60,806.71
                                   Interest                                   $168.07
                                   Balance as of 8/24/06                    $60,974.78      Due Date 12/22/06

                                   CD 8082 balance as of
               Repair Fund         07/24/06                              $49,228.78
                                   Interest                                 $167.52
                                   Balance as of 08/24/06                $49,396.30 Due Date 9/24/06
                                   As of 9/25/06 this CD is being returned to Repair Fund

                                   Total Assets                            $284,890.53      end of August

Motion by Tom Martell second by Dan Richards to accept the Treasurer’s report. Motion was
unanimously approved 4-0.

BILLS:
    •    All Bills Signed.
    •    Abstract Signed
    •    August Checking Account Bank Statement – 2 checks were physically missing from the envelope (Tom
         Martell opened the envelope) check 9946 to A1 Communications in the amount of $564 and check9950 to
         BugBusters in the amount of $70. I talked to the Bank, what happen is they were processed as a stack of
         checks on 8/31/06. That stack went missing. When the stack was found they were reprocessed on 9/8/06.


10/12/2007                                                                               Page 73 of 101
        On 9/12/06 the bank caught their mistake and credited the appropriate accounts. I reconciled Quickbooks
        as if those checks were cleared in the August statement (as the stmt shows). When we receive the
        September statement, we will get the actual checks but the bank also credited the account back so for
        Quickbooks I will ignore them in September.
    •   Citgo Tax Saga – They credited us some of the money, we have paid any outstanding part of the bill. At
        the end of the year I will calculate and file the appropriate forms to get back any credit still owed.
    •   Citgo State Refund – we received some of the money back. Form FT946 filed correctly we got $144.85;
        Form FT500 we are limited by something Citgo does so received 232.44 of 424.07 requested; Form
        AU630 received $425.27 of $632.96 requested but the State may have made a calculation error on this
        one. Total refunded so far is $802.56, money was deposited September 26, 2006.
    •   We overpaid our Firehouse Software bill, when we requested a reduction to 3 licenses, I didn’t know the
        base price came with one license. Peter E. is going to credit our account with the extra money and extend
        our contract by the amount overpaid (will be approx. 2 months).
    •   Budget – I filed the budget with Mary Lou Deforest, Union Vale Town Clerk, on Tuesday September 19,
        2006. Lisette informed me on 9/27/2006 that I had used the wrong year’s assessments. This does not
        change our budget or the amount we need to raise. It does lower our rate/revenue changes by a little. I
        have copies, would like to get approval/recognition of the changes.
    •   Vital Signs Conference – have 2 room reservations at Holiday Inn and have paid for 2 registrations,
        received tickets. Handed paperwork to Nancy Bose and put Mary Jean Calvi’s in her mailbox (she
        confirmed receipt)
    •   CD8082 – will be put in the Repair fund on September 29, 2006. Do you want to leave there or reinvest
        some or all? Discussion we aren’t ready to do the work right now so will reinvest the money back into a 3
        month CD.

Motion by Tom Martell, second by John DelBene to put the money from the Repair account (minus $500 to keep
the savings account open) into a CD for 3 months. Motion was unanimously approved 4-0.

Motion by Tom Martell, second by Dan Richards to accept the assessment changes to budget for 2007. Motion
was unanimously approved 4-0. A copy of the budget was given to the Commissioners and the Town Supervisor.

    •   CD8370 – matures 10/27/06, no vote needed to move to savings

    •   Cash flow/Budget Analysis – Our Cash flow shows how tight our budget is with only approx. $20K left
        over at end of January. What I noticed recently is that I have estimated approx. $95K to get thru to Jan.
        2007 but we still have $180K in CDs. After some research, we had $80K left over at the end of 2006 that
        we did not put away in Reserves because of January’s and Truck expenses. So if my estimate with the
        budget is correct we will have at least $80K if not more to move into the Reserve accounts (Remember we
        owe at least $50K because of our 2006 budget).

CHIEF’S REPORT:
        67-11 Booster reel not rewinding
        67-12 OK
        67-13 waiting on quote, Dan Richards would like a second opinion on the valves; Board agreed we should
        get 2nd quote.
        67-14 OK – estimate for the hose covers, approx $146 for each need 3 of them thru Sutphen East they
        deliver and we install
        67-51 Ok got total overhaul
        67-61, 67-62, 67-81, both generators all OK
        67-1 need to jump start it if all the radios are on. Discussion dual battery or battery conditioner
        Discussion on washing the undercarriages and radiators of the trucks. Can’t take the trucks to Newburgh -
        not a good option. Possibility Gutter Cleaner may work on the undercarriage. Also need to tilt the cab to
        get to the radiator.
        BFIRs now how access to County system, has pros and cons, have to print every report, but almost
        realtime listings.
        Wet down for 67-14, 67-51, and 67-1 on October 29th at Station 2 1-5 pm. Would like permission to have
        beer with a certified Tips person, Charlie Erts.


10/12/2007                                                                             Page 74 of 101
           Training we are actually getting somewhere
               Pump Ops UV Station 2 10/2/06 – 4 UV registered
               Confined Space Millbrook 10/3/06 – 0 UV registered
               AVET Millbrook 10/11/06 – 2 UV registered – hands on will be in Beekman
               OSHA Lake Carmel 10/11 and 10/12 2006
               OSHA Pine Plains 10/14/06
               Defensive Driving UV Station 1 10/21/06 - $35 per member (paid by district) and $17 of the fee per
               relative (paid by district)
               FOAM Drill/Demo UV Station 1 10/28/06 at 10 am
               John Salka Seminar at Arlington HS 11/1/06
           OSHA list of people who have taken OSHA and still need it handed out, discussion
           NIMS need to make sure our new members are getting this.
           Dave is on the committee for the County weekend at Montour to help make the training more appropriate.
           Receive exhaust fan and water coolers are working out very well.
           Letter of resignation for Karen Maggi and Wesley Paino
           Requested items– note must replace all Minitor II because they will not work next year
               3 FP Badges at $50/each
               3 FP Vest at $50/each
               5 Traffic Wands at $35/each – 1 for each brush truck, plus 3 for new members
               12 Vertex VX-180 Radios with mics for $350/each – FP get 3 and Chief gets 9
               30 Used Minitor 4 Pagers for $100/each if available
           Discussion on blue lights at Officers Meeting and also at the Company meeting, The Chief reviewed the
           SOG.

   Motion by Tom Martell, second by John DelBene to approve buying 3 of the hose covers
   for approx. $146 each for 67-14. Motion was unanimously approved 4-0.

   Motion by Tom Martell, second by John DelBene to approve buying 3 FP Badges, 3 Fire
   Police Vest, 5 Traffic Wands, 12 Vertex radios, and 30 used minitor 4 pagers. Discussion
   ensued Dan does not believe we need all the vertex, it was brought up they are sometimes
   used as pagers, other departments do the same thing. Dan questioned if you put them on the
   truck but then we would have to have one for every scott pack position. Motion was
   unanimously approved 4-0.

   Motion by Tom Martell, second by John DelBene to accept the resignations of Karen Maggi
   and Wesley Paino. Motion was unanimously approved 4-0.

   Motion by John DelBene, second by Dan Richards to approve the wetdown and to have
   alcohol served with appropriate Tips rules. Motion was unanimously approved 4-0.

                 •   Do to not having a call report for a few months will show the full one.
  Call Type           Jan    Feb    Mar     Apr    May    Jun     Jul    Aug    Sep     Oct    Nov     Dec    Total

Structure Fire         1      0      0       0      1       0      1      0                                     3
Chimney Fire           0      0      0       0      0       0      0      0                                     0
Brush Fire             1      0      2       0      0       0      0      0                                     3
Car Fire               2      0      0       0      0       0      1      0                                     3
Auto Accident          1      4      1       3      4       1      4      3                                    21
Flooding               1      0      0       0      0       1      0      0                                     2
Co Detector            0      0      0       0      1       0      0      0                                     1
Haz Condition          1      1      2       1      1       2      0      0                                     8
Mutual Aid,Fire        5      1      6       5      2       2      5      4                                    30


10/12/2007                                                                              Page 75 of 101
Aircraft Emerg         0    0     0          0    1     0        0          0                          1
Trees/Wires
Down                 3      1      0        1      3     7        1          0                        16
Public Service       0      0      0        0      0     0        0          0                         0
Automatic Alarm      3      4      4        2      4     4        7          5                        33
AFA, Fountains       4      0      2        2      4     1        3          4                        20
AFA, Bee Wise        1      0      0        0      0     0        0          0                         1
AFA, UV Schools      0      2      0        0      0     0        2          0                         4
Good Intent          0      2      1        1      4     0        0          1                         9
TOTALS:             23     15     18       15     25    18       24         17   0    0     0    0    155

Amb. BLS             2      3      1         4    3     0        1          1                         15
Amb. ALS             6      6      7         3    4     9        5          3                         43
67-73 BLS            3      5      6         5    5     2        4          3                         33
67-73 ALS           15      4      7         8    8     3        4          7                         56
RMA                  4      3     10         7    4     2        1          1                         32
Amb. No
Response             0      0      0        0      0     0       0          0                          0
Amb. Mutual Aid      5      1      0        2      1     2       4          4                         19
NDP Off Hours        4      9      8        7      4     3                                            35
TOTALS:             39     31     39       36     29    21       19         19   0    0     0    0    233

                                                                                                YTD   388



FIRE COMPANY’S REPORT:
William DeSomma
   6) No report

RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report August 2006 – by email

                  6771     6771       6772       6772   6773          6773
                  AUG      YTD        AUG        YTD    AUG           YTD
WEEKEND            3        24         4          41
M-F DAY            1         7         1           6
M-F EVE.           3        19         1          16
 TOTAL              7       50         6          63

    ALS            2        25         1          27
    BLS            1         2         2          12
   RMA             0        15         1          21
   NO PT           0         2         0           4
 CONTACT
 STANDBY           1        5          0          7
    M/A            2        4          1          2
  OTHER            1        3          0          0
   UNIT
TRANSPORT
TOTAL PCRs         7        56         5          73

FOUNTAINS                                                    3         52
 SCHOOLS                                                     0         2


10/12/2007                                                                           Page 76 of 101
  TOWN                                                       7         50
TRANSPORT
   RMA                                                        1        11
 STANDBY                                                      0        14
   M/A                                                        1        9
  TOTAL                                                      12       138


                 71&72     71&72             6773     6773
                 AUG       YTD               AUG      YTD
STATION 1        4           NA                3       NA
STATION 2        4           NA                4       NA
FOUNTAINS                    NA                3       NA
NOTE: IF MORE THAN 1 AMBULANCE GOES TO A CALL IT IS ONLY COUNTED
ONCE HERE SO THESE NUMBERS WILL NOT MATCH NUMBERS ABOVE.

    •   67-71: OK
    •   67-72: Possible Problem with Trickle Charger
    •   Purchase Request – nothing at this time
    •   Misc:
            1. Crash Kit for 67-51 is still on back order
            2. 4 Plastic Backboards were ordered to replace older plywood ones (per Rich Giuliani)
            3. Child CPR Manikin is going to Laerdal for repairs (approximately $250)
            4. Heartstart 3000s will be serviced by Laerdal when the child manikin is back
            5. FR2s are being updated to new CPR Protocols
            6. CPR Classes Scheduled to update department on new protocols, per New York State we have
                until 12/31/06 to implement the changes
            7. Rich – have two of the original defribrillators that need to be updated will cost a couple of
                hundred dollars.
            8. Rich -67-72 needs a new battery – only 1 of the 2 was changed

STANDING COMMITTEES:
        Station 1 – John DelBene – Roof on generator, Dry Hydrant on Kading Farm, he will supply. Monday
        night the meeting room had a major cleaning, and also cleaned the upstairs. The urinals in the upper
        men’s room the s-traps. Discussion on walls in meeting room.

Motion by Tom Martell, second by John DelBene to accept Nardone Roofing’s bid of $1873 to repair the roof on
the generator shed. Motion was unanimously approved 4-0.

        Station 2 – Dan Richards – nothing to report, seal coating – last time done 2002, last time quoted
        approximately $700 each.

Motion by Dan Richards, second by John DelBene to spend up to $1000 for Station 2 to be sealcoated. Motion
was unanimously approved 3-0 (Tom Martell had to leave the meeting at 9:55 pm)

        Check Review – Tom Martell did after workshop – problem noted in Treasurer’s reports
        Motorized equipment – Dan Richards & Sal Tagliamonte – already covered
        Purchasing – Rich Giuliani – rumor has it we should here about our grant in October
        Physicals – Sal Tagliamonte – nothing to report
        Fire Advisory Board – John DelBene & Dan Richards – nothing to report, proposal for Mobil station on
        East Noxon and Route 55
        Long Range Planning – Tom Martell – needed to leave meeting early
        Insurance – Tom Martell – needed to leave meeting early
        Capital Project (Ceiling) - John DelBene & Dan Richards – already discussed
        Explorer Liaison – John DelBene – have new charter paperwork Chief/John will go thru it.


10/12/2007                                                                               Page 77 of 101
PHYSICALS:
            Next In-House Physical Date is Monday October 16th with time slots starting at 5:15 pm going until
            9:00 pm. Approximately 15 fit-test onlys will be done and people who are due for physicals from
            July to November. There will be another one in March 2007 for December to April.
            Have one FF with invalid phone and address not correct
LENS:
      Nothing new
FIRE HOUSE SOFTWARE:
            Training Documentation & Call Sheets – Call sheets not inputted, not receiving Station 2 in a timely
            fashion and I must have both to do the data entry.
            Activity Data Entry matching LOSAP – I have researched the law and have made slight modifications
            to the Data Entry. The changes are currently being reviewed by the Chief.
            Received new CD version of FH Software 9/27/06, not sure if I will install before end of year
            We overpaid our annual fee by one license because when we reduce to 3 licenses, I didn’t know the
            annual fee comes with one license. So we now have the annual fee plus 2 licenses. Pete E., from
            ACS, will credit our account so that our renewal date will be modified (approx. 2 months) to a later
            date.
OLD BUSINESS:
            SEDAC RFI Status – have gotten responses back, and a little disappointed. Will contact the 4 that
            responded to the RFI and discuss exactly what they will do.
            Long Range Plan Discussion – Leasing Ambulance - tabled
            Soda Fund – still no soda in FH
            Painting at Stations – still waiting on a response from Camp Smith
NEW BUSINESS:
            Move October Workshop meeting to Station 1 from Station 2

Motion by Dan Richards, second by John DelBene to move the Workshop from Station 2 to Station 1 on Oct. 9th
for the convenience of an injured Commissioner. Motion was unanimously approved 3-0.

            Mileage Reimbursement Rules – Rentals, gas/tolls for members on approved trips, IRS rate for Asst
            Chiefs (If we want these changes need to modify Travel/Reimbursement Policy. tabled
            ID Cards – already discussed
            There was a discussion on having a daytime volunteer ambulance corps.
EXECUTIVE SESSION:
No session needed

ADJOURNMENT: Motion by Dan Richards, second by John DelBene, to adjourn at 10:50 pm.
Motion was unanimously approved 3-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                    Approved 10/26/06
                      Union Vale Fire District Board Meeting
OCTOBER 9, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Dan Richards, Tom Martell, Sal Tagliamonte,
Richard Giuliani, Secretary/Treasurer – Sharon Herb, Chief – Dave Schmoke, Rescue Chief –
Tim Murphy and 0 from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 8:00 pm to document
several motions.



10/12/2007                                                                            Page 78 of 101
MOTION by John DelBene, second by Sal Tagliamonte to send 2 people to the East Fishkill
Train the Trainer conference for $20 per person. Motion was approved unanimously 5-0.

Motion by Sal Tagliamonte, second by Dan Richards to increase the amount to be spent on
Station 2’s sealcoating to $1200. The original motion from the September 26th meeting was
capped at $1000. After the bids came in, to receive the hand brush versus spraying, the cost was
a little more. Motion was unanimously approved 5-0.

Motion by Tom Martell, second by John DelBene to surplus the old meeting room table.
Motion was passed 4-0-1 (Dan Richards abstained).

Meeting Adjourned at 9:50 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                     Approved 11/20/06
                       Union Vale Fire District Board Meeting
OCTOBER 26, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, John DelBene, Rich Giuliani, Tom Martell, Sal Tagliamonte, Chief -
Dave Schmoke, Secretary/Treasurer – Sharon Herb, Rescue Chief – Tim Murphy, Lawyer – Rod MacLeod, Asst.
Chief – Al Berti and 2 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:50 pm with Salute to the Flag and a moment of silence for past
members and the troops overseas. Also prayers for Dick Ellard to recover quickly from surgery.

AGENDA: Motion by Tom Martell, second by Dan Richards to approve the agenda as modified for the evening.
Motion was unanimously approved 5-0.

Motion by Tom Martell, second by John DelBene to send one more person to the Train the Trainer seminar
previously approved 2 to go at the October 9th, 2006 workshop. Motion was unanimously approved 5-0.

APPROVAL OF MINUTES:
Motion by Tom Martell, second by Dan Richards to approve the minutes from September 28, 2006 Board meeting
and the October 9, 2006 Workshop meeting. Motion was unanimously approved 5-0.

PUBLIC COMMENT:
Lisette Hitsman – the Town Board approved housing the Northern Dutchess ambulance until January (waiting to
see how contract renewal goes). Tim Murphy mentioned that Northern Dutchess is now not sure if they want to do
it because of SEDAC. Supposedly Northern Dutchess was putting supplies into the cabinet at Station 2 in the last
few days. Tim Murphy will confirm what their plans are.

CORRESPONDENCE:
             Misc. Magazines and Catalogs
             Certificate of Appreciation from Delaware County Public Health to UVFD for sending in help during
             their time of need.
             Nardone Roofing was faxed, 9/29/06, the okay to roof the generator shed at Station 1. Work done on
             Monday Oct. 9th.
             Stormville Oil was called to repair the oil burner flue pipe problem from the inspection. Supposedly
             took care of it on 9/29/06
             Letter from Peter Eleftherakis, representative from FireHouse Software, showing our new renewal
             date because of our overpayment.
             Letter to Ken Andrews, declining his offer of attending the teleconference on October 16th.



10/12/2007                                                                             Page 79 of 101
             From NYS Dept of Health, Emergency Medical Services, a lot of documentation on how to handle flu
             season and possible avian flu. Gave to Tim Murphy.
             OSHA Compliance Training Solicitation
             FD Training Network Product and Course Catalog
             Thank you letter from DeWitt Sagendorph
             Letter from Quilty, Dwyer & Larkin about our VFBL insurance
             Mailed Thank you letter to Dave Mina for the acquiring the table at Station 1.
             Received AFDSNY October Newsletter (distributed)
             Received notice from Rich Giuliani that he is running again for the Commissioner position in the
             December Election.
             Letter from the DC Dept of Health. They are not using us for a location, for flu shots, this year.
             From NYS Taxation and Finance, that we are using the correct forms to file
             Solicitation for THE DEHYDRATOR turnout gear dryer
             Sunoco Credit services needed us to fill out a form to continue as tax exempt. Sharon filled out the
             form and mailed 10/24/06
             From the State Comptroller Office about audits and the new laws
             Solicitation from SERVPRO, cleaning service
             Estimate from Dutchess Overhead Doors to a section of the doors, quote is $684.00
             Letter from Workmen’s Comp about appeal for one of our members
             Solicitation from BST Advisory Network about audits
             Notice about our Laerdal account being activated
             Recall Notice from Ford for Engine Control Calibration (05E15) for 2004 F550
             Letter from Cablevision about address change on Station 1
             From Liberty Mutual, solicitation letter
             Solicitation from Orrick Herrington about financing in the State of NY
             Reminder Letter from DC Board of Elections about Tuesday November 7, 2006.
             From Rock Hill and Monticello Volunteer Fire Depts. About a Ski weekend and ski race.
             From Fire District Mutual about our VFBL insurance, form to be filled out.
             Newsletter from Rock N Rescue
             Fax from Linda Flanagan about State Safety Group rejection
             Letter from Patty Clina, requesting permission to serve alcohol at the Ham Supper. She agreed to
             follow all District policies including having a TIPS Certified Bartender.

Motion by Dan Richards, second by John DelBene to approve alcohol use at the Ham Supper, must follow all the
District policies concerning alcohol use. Motion was unanimously approved 5-0.

Discussion on if we have fixed all the problems from the code inspection. Most items have been fixed, discussion
on the Exit signs.

TREASURER’S REPORT:
        General Checking:         Balance as of 8/31/06                     $2,242.95
                                  Xferred for Bills                        $30,000.00
                                  Cks from State Comptroller                 $802.56      for overpaying taxes w/Citgo
                                  Less Account Payable                   ($30,986.87)
                                  Balance as of 9/30/06                     $2,058.64

          General Savings:        Balance as of 08/31/06                   $44,067.43
                                  Interest                                     $32.77
                                  Xferred to Checking for Bills          ($30,000.00)
                                  Balance as of 09/30/06                   $14,100.20

              Repair Fund:        Balance as of 08/31/06                       $66.46
                                  CD 8082 redeemed 9/26/06                 $49,575.25
                                  Interest                                      $4.10
                                  Create CD 8630 due 12/29/06            ($49,100.00)


10/12/2007                                                                             Page 80 of 101
                                   Balance as of 09/30/06                       $545.81

             Motorized Eqt.
                     Fund:         Balance as of 08/31/06                     $6,041.78
                                   Interest                                       $3.72
                                   Balance as of 09/30/06                     $6,045.50
 CD's:
           General Savings         CD 8370 balance as of 8/24/06           $122,100.83
                                   Interest                                   $363.48
                                   Balance as of 9/24/06                   $122,464.31     Due Date 10/27/06

                                   CD 8371 balance as of 8/24/06            $60,974.78
                                   Interest                                   $168.53
                                   Balance as of 9/24/06                    $61,143.31     Due Date 12/22/06

                                   CD 8082 balance as of
               Repair Fund         08/24/06                                  $49,396.30
                                   Interest                                    $168.09
                                   Balance as of 09/24/06                    $49,564.39    Due Date 9/24/06
                                   Interest 9/24/06 to 9/26/06                   $10.86
                                   On 9/26/06 CD Redeemed                  ($49,575.25)    to Equip Repair fund
                                   Balance as of 9/30/06                          $0.00

               Repair Fund         CD 8630 on 9/29/06                       $49,100.00     Due Date 12/29/06


                                   Total Assets                            $255,457.77     end of September

Motion by Tom Martell, second by Sal Tagliamonte to accept the Treasurer’s report. Motion was unanimously
approved 5-0.

BILLS:
    •    All Bills Signed.
    •    Abstract Signed for amount $ 26,385.39
    •    The abstract for September was off $4.50 after I made the changes. The problem was on one of the
         Sutphen bills I transposed two numbers (then hand added). The two #’s transposed caused the $4.50 error
         (new abstract was $4.50 higher than one signed).
    •    St. Francis FAP contract to be signed, good from 11/1/06 to 10/31/07. Rich signed will go out with
         Quarterly Payment.
    •    We lost our group level in VFBL insurance because of our past 3 year payout. In the Correspondence
         Folder is the actual letter and documentation (confidential). We need to tell Linda Flanagan we accept the
         increase – State has refused to accept us into their insurance (should be a fax at Station 1); also note
         Workmen’s Comp will have to go up from $252 to $299 because of the Secretary/Treasurer/Physical
         Coordinator’s Salary Increase.
    •    Turning off Nextel# 224-8723 on Oct. 8th
    •    Citgo 2003-2005 bills resolved, mistakes were on my part with the State forms so the $802 is the full
         amount to be refunded.
    •    Repair Fund all was put into a CD except for $500 to keep the Savings Acct. open
    •    Research on getting internet access and phone service through the cable company.
              o We currently have Verizon with 2 phone lines at each Station (voicemail is extra at Station 1).
                   The average cost is approximately $80-$90 per month per Station. Discussion at meeting to
                   maintain 1 landline at the Stations if we choose optonline.




10/12/2007                                                                              Page 81 of 101
             o    We CAN get DSL at Station 2 thru Verizon (we are at 17900 feet from the box and the max is
                  18000 feet). We can get 1.5 Mb (download)/384 Kb (upload) of service for $40/month with a
                  $25 set up fee. Modem is $100/Modem-Router is $150 (online some of these had rebates). No
                  discounts except tax-free. They also offer 768 Mb (download)/128 Kb (upload) for $25/month.
                  Have 30 days to return stuff and get money back, after that must keep 1 year or have cancellation
                  fees. If choose the slower one, can upgrade at no cost but if downgrade cost $75.
             o    Optonline thru Cablevision – no discounts on phone or internet (free cable for govt is their
                  discount). Note: these numbers are for one station/building. We would get the deal for 1 year
                  which is $30 for service, $15 for the booster (which is needed to have a router), $30 for the phone
                  service (This totals $75/month). We have installation and equipment charges of $170 (if you avg
                  over the year cost total cost is $90/month per station). After 1 year the cost of service goes to the
                  standard rates of $35/phone and $65/internet-router for a total of $100/month.
             o    Verizon we can have service approx. 1 week after we order. Optonline we cannot get right now
                  because the accounts do not show the real addresses and phone #’s of the buildings. Station 1
                  had just Rt 82 but the phone number is 845-452-0400 (which is the DC Sheriff’s office); Station
                  2 had the correct phone number but the address is Chestnut Ridge, Dover Plains, NY (don’t know
                  who this is). I have started the procedure to have these corrected but until everything matches we
                  cannot get the internet.
             o    Heard from Cablevision Station 1 is now okay

Discussion on if really need access, how much access. Asked Chief do we need it answer was no, but it would be a
nice perk. Dan Richards feels everyone is using their own computers so doesn’t feel we need it. If choose
optonline then must still have landline for the alarms. Still under discussion, need to wait for Optonline to get our
addresses figured out.

    •    Cash flow/Budget Analysis – added the amount left over after 2005, used the amount from the report that I
         sent the State – handed out
CHIEF’S REPORT:
         67-11 OK The Chief is modifying so that 11 will be the first due on Auto Accident assignments so the
         truck doesn’t sit quite so much. 13 will still be going to SF and AFA. Will be making sure 11 has all the
         equipment that is necessary. Discussion that at night 11 has fewer lights so maybe it should be the one for
         AFA. If it goes on AFA needs a high rise pack.
         67-12 OK – Steve Conti will be in 10/27 to replace the Flex Hose. And he is working on a quote for
         service on all equipment for 2007. Also he will be checking out the seat belts.
         67-13 OK
         67-14 OK
         67-51 OK
         67-61 OK
         67-62 OK
         67-81 Hydraulic leak needs to be fixed
         Generators OK
         67-1 – Tires needed – they now make a better tire for the truck
         BFIRs in progress
         Wet Down on Sunday Oct. 29th at Station 2. Do have a TIPs certified bartender. 14, 51, 62, and 1 will all
         be there.
         Pump Ops Class - 5 completed
         AVET - 4 members attending
         Def Driving - 9 members showed up, will have to pay for 20. Discussion on low turnout; should just have
         once a year.
         Saturday Garrison Fire will be here for FOAM Drill/Demo at 10am. Have cars with no gas tanks for the
         drills.
         Next Wednesday at Arlington HS John Salka will be giving Seminar; registration is at 6:30 pm. Paid for
         by Harlem Valley North Clove Training Assoc.
         Purchasing – Received FP Badges, FP Vests, Traffic Wands, Vertex VX-180 Radio are programmed and
         ready to be issued.
         Requested JYD Strut System $2080. Ones on 51 will fit on 14. Have quote from Garrison.



10/12/2007                                                                                 Page 82 of 101
    Motion by Tom Martell, second by Sal Tagliamonte to purchase the JYD Strut System at $2080. Motion was
    unanimously approved 5-0.

    Handed out OSHA list:
     Motion by Tom Martell, second by Sal Tagliamonte to send the letter to the ones that did not meet the OSHA
    criteria that the District has and that they are not active until the go to OSHA and their gear will be collected.
    Letters will be sent certified mail. Unanimously approved 5-0.

                  •   One of our members has gotten permission to have 67 put on his business radio so he can monitor
                      calls and he will also be able to give back his district radios to be given to another.
                  •   Calls are back even to last year, more EMS versus Fire. Discussion on Stage Away procedures.
                  •   2 More Knox boxes in town, both schools
                  •   Felicia Shigley

Motion by Tom Martell, second by Sal Tagliamonte to accept Felicia Shigley as an active member, she has met all
requirements. Motion was unanimously approved 5-0.

                  •   Call Report.
   Call Type           Jan Feb        Mar     Apr    May     Jun     Jul    Aug    Sep     Oct     Nov     Dec     Total

 Structure Fire          1      0       0      0       1      0       1      0       0                               3
 Chimney Fire            0      0       0      0       0      0       0      0       0                               0
 Brush Fire              1      0       2      0       0      0       0      0       0                               3
 Car Fire                2      0       0      0       0      0       1      0       0                               3
 Auto Accident           1      4       1      3       4      1       4      3       1                              22
 Flooding                1      0       0      0       0      1       0      0       0                               2
 Co Detector             0      0       0      0       1      0       0      0       0                               1
 Haz Condition           1      1       2      1       1      2       0      0       0                               8
 Mutual Aid,Fire         5      1       6      5       2      2       5      4       2                              32
 Aircraft Emerg          0      0       0      0       1      0       0      0       0                               1
 Trees/Wires
 Down                    3       1      0       1      3       7      1      0      13                             29
 Public Service          0       0      0       0      0       0      0      0       0                              0
 Automatic Alarm         3       4      4       2      4       4      7      5       2                             35
 AFA, Fountains          4       0      2       2      4       1      3      4       5                             25
 AFA, Bee Wise           1       0      0       0      0       0      0      0       0                              1
 AFA, UV Schools         0       2      0       0      0       0      2      0       0                              4
 Good Intent             0       2      1       1      4       0      0      1       0                              9
 TOTALS:                23      15     18      15     25      18     24     17      23       0       0      0      178

 Amb. BLS                2      3       1      4       3      0       1      1       2                              17
 Amb. ALS                6      6       7      3       4      9       5      3       5                              48
 67-73 BLS               3      5       6      5       5      2       4      3       3                              36
 67-73 ALS              15      4       7      8       8      3       4      7       2                              58
 RMA                     4      3      10      7       4      2       1      1       4                              32
 Amb. No
 Response                0       0      0       0      0       0      0      0       0                              0
 Amb. Mutual Aid         5       1      0       2      1       2      4      4       4                             23
 NDP Off Hours           4       9      8       7      4       3                                                   35
 TOTALS:                39      31     39      36     29      21     19     19      20       0       0      0      250

                                                                                                           YTD     428




10/12/2007                                                                                 Page 83 of 101
FIRE COMPANY’S REPORT:
President's Report – William DeSomma – by email
    • Leaves: None
    • Resignations: None
    • House Use:
              Letter received by Secretary from Patty Clina requesting the serving of beer at the Ham Supper on
              11/11/06. She has stated she will follow all District rules. Approved earlier in the meeting.
              Tom Farmer 11/23/06, 8AM to 8 PM for Scholarship Fund
              Alice Dickson 12/2/06, 4PM to 8 PM for Senior Christmas Dinner Party
              Lisette Hitsman 12/5/06, 6PM to 10 PM for Century Museum Village

Motion by Tom Martell, second by Sal Tagliamonte to approve the house uses of Station 1, Tom Farmer on
11/23/06 for Scholarship Fund 8 am to 8 pm; Alice Dickson on 12/2/06 for Senior Christmas Party Dinner 4 pm to
8 pm; Lisette Hitsman on 12/5/06 for Century Museum Village 6 pm to 10 pm. District will send letters of
approval. Discussion on Scholarship fund, if they are having a dinner, rules says the kitchen has to be members of
the catering committee. Motion was unanimously approved 5-0.

    •   Application for Membership: Angelo Amaral
    •   Other: FOR YOUR INFORMATION:
            1) The Fire Co. will be helping out at Tymor park for their Halloween Party. Sanctioned event by
                 FC.
            2) Installation Dinner is tentatively schedule for 2/10/07, not known where yet.
            3) Company Elections on 12/7/06
            4) Wet Down 10/29/06 from Noon to 5 PM at station 2.
            5) Fusileers will again be excepting donations for our troops overseas.
            6) The Fire Co. is looking at having a Christmas party, with hot chocolate, cookies and gifts
                 for members children under 12 years of age; having Santa arriving on one of our trucks, with
                 your approval.
RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report September 2006 –
   September 2006
               6771        6771       6772       6772       6773       6773
              SEPT         YTD        SEPT       YTD        SEPT       YTD
 WEEKEND        3           27          1         42
 M-F DAY        2            9          0          6
 M-F EVE.       1           20          3         19
  TOTAL         6           56          4         67

    ALS            3        28          2          29
    BLS            1         3          1          13
   RMA             1        16          0          21
   NO PT           0         2          0           4
 CONTACT
 STANDBY           0         5          1          8
    M/A            1         5          0          2
  OTHER            0         3          0          0
   UNIT
TRANSPORT
TOTAL PCRs         6        62          4          77

FOUNTAINS                                                     6         58
 SCHOOLS                                                      0         2
  TOWN                                                        0         50
TRANSPORT
   RMA                                                        2         13


10/12/2007                                                                              Page 84 of 101
 STANDBY                                                       1          15
   M/A                                                         1          10
  TOTAL                                                       10         148


                 71&72 71&72                 6773        6773 YTD
                 SEPT      YTD               SEPT
STATION 1        1            NA                 2           NA
STATION 2        6            NA                 1           NA
FOUNTAINS        1            NA                 6           NA
NOTE: IF MORE THAN 1 AMBULANCE GOES TO A CALL IT IS ONLY COUNTED ONCE HERE SO
THESE NUMBERS WILL NOT MATCH NUMBERS ABOVE.
   • 67-71: OK
   • 67-72: Possible Problem with Trickle Charger. Both batteries were replaced. Problem the other day with
       idling. The vehicle was idling rough but when drove it a bit the problem stopped. Would like to get it
       checked out so doesn’t get worse.
   • Purchase Request – Would like to buy holders for Oxygen bottles. Priced plastic and wire ones, the wire
       ones were more reasonably priced. Requesting buying 2 wire ones for approx $110 apiece.
   • Misc:
            1. Crash Kit for 67-51 received and placed on 67-71. Crash kit from 71 placed on 51.
            2. 4 Plastic Backboards received
            3. Possibility that the 2 Heartstart Defib units may be unusable after 12/31/06 because they cannot
                be updated to the new CPR Standards. Tim is checking into the matter. If this is correct we
                would be looking to replace at least one of the units at approximately $1800.
            4. Request that 1 of the 2 Laerdal Portable Suction units that are no longer used be surplused and
                given to the Sidney (Delaware County) FD Emergency Squad. They lost almost all of their
                equipment in the June Flooding and are in desperate need of equipment. The second unit will be
                kept as a spare for us. They will also take the homemade wooden backboards we are taking out
                of service.
            5. Have not heard back from NDP regarding their leaving 73 at Tymor and their drug box at Station
                2 during the off hours. Last conversation was that they are not sure if they want to do it because
                of SEDAC. Discussed above in correspondence.
            6. Fountains – we had a call and 73 was already on a call at the Fountains. The Fountains is doing
                direct admits and tying up the ambulance. DOH says only can transport to ER.
            7. Got a Survey from the Region, NDP would like to start a training program.
            8. At the Fountains we couldn’t get into the building because the door was locked. Chief is looking
                into this.

Motion by Tom Martell, second by Sal Tagliamonte to purchase the 2 wire Oxygen holders at approximately $110
apiece. Motion was unanimously approved 5-0.

Motion by Tom Martell, second by Sal Tagliamonte to surplus 1 Laerdal Portable Suction and the old wooden
backboards, so that they can be given to Sidney FD Emergency Squad. Motion was unanimously approved 5-0.

STANDING COMMITTEES:
        Station 1 – John DelBene – quotes for taking trees down around the FH, John Roth, $1950 and Red Cedar
        $1860. Also have a problem with the flapping siding, believe can be fixed in house. Met with Tony
        Ferrari Contracting to look at the ceiling. He recommends leaving the insulation that is there and add to it,
        using metal channels and sheetrock, tape and paint. May have a problem where the door openers hit the
        roof line. With the smoke ejectors need to know how to hang so when contractor is in he will do the work
        to have blocks so holes don’t have to be made afterwards. Also believe will move all the wiring/piping to
        be outside the ceiling. Do not have a quote yet. Another person was contacted, no response. Another
        person came and wanted to completely tear down the building. Also would like to have someone look at
        the ice machine need something to stop it from running constantly. Tom informed us that the ladies from
        the correctional facility are coming to paint both stations, Sal will help get the paint and drop clothes.



10/12/2007                                                                               Page 85 of 101
Motion by Tom Martell, second by Sal Tagliamonte to approve the spending of $1950 to remove the brush, weeds,
tree across street, and trimming. We will also have the attorney send another letter to the neighbors informing them
of this. It is noted the higher bid was chosen because we have previously had a positive relationship with this
vendor. Motion was unanimously approved 5-0.

         Station 2 – Dan Richards – nothing he is aware of. Bill Griffin on cleanup day got a nice hose reel and
         that is installed.
         Check Review – Tom Martell did at the workshop
         Motorized equipment – Dan Richards & Sal Tagliamonte – already covered
         Purchasing – Rich Giuliani – heard nothing from FEMA.
         Physicals – Sal Tagliamonte – everybody passed
         Fire Advisory Board – John DelBene & Dan Richards – The trailer down at the Clove Valley church for
         the nursery school is before the board. They were told they have to be tied into the alarm system, exits
         marked and must meet fire codes.
         Long Range Planning – Tom Martell – looking great.
         Insurance – Tom Martell – already discussed
         Capital Project (Ceiling) - John DelBene & Dan Richards – already discussed. Discussed the apron out
         front, discussion maybe want to use item 4 instead.
         Explorer Liaison – John DelBene – we had Explorer Day at the County 80-90 kids we had approx 7
         explorers but a lot of our young firefighters came and helped out. Ice Rescue will be up in Germantown
         this year.
PHYSICALS:
             Had our in-house physical night. Issue from TEK about so many choosing not to come on the given
             night. She doesn’t mind if someone is working or out of town but she was receiving excuses like just
             didn’t want to come on the Monday night. Discussion on privacy issues, felt more cramped then
             needed, also need to keep non-physical members out of the upstairs. Still prefer Monday night but
             have to police so no one else upstairs or using the building.
             Need Executive session for the members who didn’t get physicals and fittests
LENS:
         Nothing new
FIRE HOUSE SOFTWARE:
             Training Documentation & Call Sheets – Have been inputting them. If the Fire Company wants the
             results early in December they must get the paperwork to me in a timely manner.
             Activity Data Entry matching LOSAP – I have researched the law and have made slight modifications
             to the Data Entry. The changes are currently being reviewed by the Chief.
OLD BUSINESS:
             SEDAC RFI Status – First in depth meeting was last week with Empire. Tomorrow will be talking to
             Mobile Life, and will see the rest soon. Pawling will be going to Empire for the rest of the year
             because of problems with Alamo. Hope to go to RFP soon.
             Long Range Plan Discussion – Leasing Ambulance - tabled
             Inspection problems – already discussed
             Painting at Stations – already discussed
             ID Cards – we have to set up for a couple of Monday nights and buy the stock.
             Washing the undercarriages of the trucks and radiators – results of experiments – still working on the
             experiments.
NEW BUSINESS:
             Insurance issue with VFBL and Workmen’s Comp – already discussed
             Website Provider – wrote letter to Rick Shankman, he has been busy eventually will be converted
             over and then we will have free hosting. Need to make sure we send a Thank you when he is done.
             Mileage Reimbursement Rules – Rentals, gas/tolls for members on approved trips, IRS rate for Asst
             Chiefs (If we want these changes need to modify Travel/Reimbursement Policy) Table to workshop
             OSHA Letters – already discussed
             Plaques for Trucks - tabled
             Station 1 Conference Room – Walls and AC - tabled
             Need to approve a resident fire district elector, Sharon Herb, to act as chairman of the December 12,
             2006 Fire District Commissioner Election.


10/12/2007                                                                               Page 86 of 101
Motion by Tom Martell, second by Sal Tagliamonte to approve Sharon Herb as the chairman fire district elector
for the December 12, 2006 Fire District Commissioner Election. Motion was unanimously approved 5-0.

                 Need to approve 4 resident election inspectors, 2 for Station 1 (Wayne and Barbara Butler) and 2 for
                 Station 2 (Stephanie DeMatte & Elizabeth Gileski), for the December 12, 2006 Fire District
                 Commissioner Election each to paid the total sum of $40 for the night.

Motion by Tom Martell, second by Sal Tagliamonte to approve Wayne and Barbara Butler as Station 1 resident
election inspectors and Stephanie DeMatte and Elizabeth Gileski as Station 2 resident election inspectors for the
December 12, 2006 Fire District Commissioner Election. Each one to be paid the total sum of $40 for the night.
Motion was unanimously approved 5-0.

                 Need to approve the submission of the legal ads (To be placed November 13th for the Journal and
                 November 10th for the Taconic Press)

Motion by Tom Martell, second by John DelBene to approve submission to both the Poughkeepsie Journal and the
Taconic Press the below legal notice. Motion was unanimously approved 5-0.

                                     ANNUAL ELECTION OF THE UNION VALE FIRE DISTRICT

       NOTICE IS HEREBY GIVEN that the Annual Election of the Union Vale Fire District will take place on December 12, 2006 between
the hours of 6:00 p.m. and 9:00 p.m. at the Union Vale Fire Houses Station 1 located at 3373 Route 82, Verbank, NY 12585 and Station 2
located at 1795 Clove Valley Road, LaGrangeville, NY 12540, for the purpose of electing one Commissioner for a five (5) year term,
commencing January 1, 2007 and ending December 31, 2011. All voters registered with the Dutchess County Board of Elections on or before
November 20, 2006 shall be eligible to vote. Town of Union Vale voters who are residents of District 1, 2, and 5 will vote at Station 2; and
residents of District 3 and 4 will vote at Station 1.
       Candidates for District Office shall have filed their names with the Secretary of the Union Vale Fire District, at Station 1, 3373 Route 82,
Verbank, NY 12585, no later than twenty days before the election, November 22, 2006 (if mailed must be postmarked on or before the 22nd).

                 Nevelle Conference– need permission for attendees - $35 per person per day

Motion by Sal Tagliamonte, second by John DelBene to approve up to 7 people to attend the Nevelle conference at
$35 per person per day. Motion was unanimously approved 5-0.

                 EMS mutual aid plan is coming out in November but not for revision must either sign it or not. Or
                 come up with your own.
                 Request for workshop November 13th to be held at Station 1

Motion by Dan Richards, second by John DelBene to move the workshop on November 13, 2006 to Station 1.
Motion was unanimously approved 5-0.

           Association Meeting – Dan Richards attended Tuesday night, they are endorsing John Murphy for County
           Car 1. Also had presentation on child abuse reporting. Chief Council is talking to Motorola – still a
           possibility will still have low band.
           Ambulance Corps – Rod and Tim will get together to get the letter to them about their funds.
           Jackets for the Commissioners – short discussion then tabled to workshop
           Lisette is personally contacting the supervisors to endorse John Murphy.

EXECUTIVE SESSION:
Motion by Tom Martell, second by Dan Richards to go into executive session for personnel issues. Left at 10:10
pm. Returned 10:45 pm. Decision in the session is to enforce our policies on OSHA and physicals and send letters
accordingly

ADJOURNMENT: Motion by John DelBene, second by Dan Richards, to adjourn at 10:45 pm. Motion was
unanimously approved 4-0 (Tom Martell had to leave during executive session).

Respectfully Submitted, Sharon Herb, Secretary/Treasurer



10/12/2007                                                                                                       Page 87 of 101
                                   Approved 11/20/06
                      Union Vale Fire District Board Meeting
NOVEMBER 13, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Dan Richards, Tom Martell, Sal Tagliamonte,
Richard Giuliani, Secretary/Treasurer – Sharon Herb, Lawyer – Rod MacLeod, Fire Company
President – Bill DeSomma and 0 from the public.

MEETING CALLED TO ORDER FROM WORKSHOP: Meeting opened at 8:35 pm to document
several motions.

MOTION by Tom Martell, second by Sal Tagliamonte to place a legal ad in the Poughkeepsie
Journal for request for bids. The work to be done is to make improvements on the ceiling at
Station 1. Motion was approved unanimously 5-0.

EXECUTIVE SESSION: Started 9:00 pm, Ended 9:05 pm for the purpose of discussing a
personnel issue. No action was taken in Executive Session.

Motion by Sal Tagliamonte, second by John DelBene to approve the purchase of a laptop for
the Secretary for $2200. Motion was unanimously approved 5-0.

Motion by Sal Tagliamonte, second by Tom Martell to buy the DVD on Sexual Harassment for
$100. This will be shown during OSHA training so that everyone will have a chance to view it.
Rod MacLeod confirmed this will meet the law requirements. Motion was unanimously
approve 5-0.

Motion by Tom Martell, second by Sal Tagliamonte to establish a Building Reserve Fund, as a
Type Fund, and to put $500 into it. Motion was unanimously approved 5-0.

Motion by Tom Martell, second by Sal Tagliamonte to re-establish our Apparatus and
Equipment Acquisition Fund and Apparatus, Equipment, and Building Repair Fund not
withstanding anything to the contrary as Type Funds. Motion was unanimously approved 5-0.

Meeting Adjourned at 9:55 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                   Approved 12/21/06
                      Union Vale Fire District Board Meeting
NOVEMBER 20, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, Rich Giuliani, Tom Martell, Sal Tagliamonte, Chief - Dave
Schmoke, Secretary/Treasurer – Sharon Herb, and 0 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:43 pm with Salute to the Flag and a moment of silence for past
members and the troops overseas.

AGENDA: Motion by Tom Martell, second by Dan Richards to approve the agenda as modified for the evening.
Motion was unanimously approved 4-0.



10/12/2007                                                                         Page 88 of 101
APPROVAL OF MINUTES:
Motion by Tom Martell, second by Sal Tagliamonte to approve the minutes from October 26, 2006 Board meeting
and the November 13, 2006 Workshop meeting. Motion was unanimously approved 4-0.

PUBLIC COMMENT:

CORRESPONDENCE:
            Misc. Magazines and Catalogs
            Mailed house use letters to Tom Farmer, Alice Dickson, and Lisette Hitsman on 10/30/06
            Mailed OSHA non-compliance letters on 10/30/06
            Mailed Physical non-compliance letters on 10/30/06 and 10/31/06
            Faxed Legal for Elections to Poughkeepsie Journal and Taconic Press on 10/31/06. Was in the
            Ledger 10/9/06.
            Mailed request for list of voters to the Dutchess County Board of Elections on 10/30/06
            Received check for lost EMS bag from VFIS, deposited into checking account on 11/6/06
            Thank you card from TEAMFOX for Parkinson’s Disease for our help in raising funds
            Survey from the US Dept of Commerce (Census Bureau), filled in online on 11/10/06
            Scholarship Forms from Standard Security VFD
            EMS Mutual Aid Plan – given to Tom Martell
            FDM survey was filled in and mailed on 11/6/06
            Invitation to Carmel Fire Dept. Friendship Night Dec. 1,2006 at 8:00 pm
            CEVO II Ambulance Trainer Class on Sat. Feb 3, 2007 at NDP
            Air Quality Certificate for our Compressor and Stored Air
            Quote from Hopewell Fire Apparatus to do annual maintenance on our vehicles
            From NYS Archives about Record Management Grants
            AFD of DC Meeting Notice on Tuesday November 28th at 7:30 pm at the Dutchess Junction FD, 75
            Slocum Road Beacon, NY. Dinner will precede the meeting; also the last one of 2006.
            Morgan Stanley on investment and LOSAP
            Holiday Card from FDM
            Copy of the emails conversation on policy E-006 Red Lights and Sirens by EMTs
            Perma paperwork for a quote – given to Tom Martell, returned to Sharon to fax
            Faxed notice of Bid Request to Poughkeepsie Journal. Requesting bids for improvements on Station
            1 with the Bid Opening on Monday, December 4th at 7:30 pm at Station 1.
            Solicitations from The Dehydrator, Air Cleaning Systems and Ward Diesel Filter Exhaust Removal
            Solicitations from Legion Fireworks; JJ Keller Assoc for OSHA Compliance Manuals; Journal of
            Emergency management; Class on Management & Leadership Skills from National Seminars
            Training Co.; Hall Signs for regulatory signs; from Protective Power Systems and Controls for backup
            generators; Patrick Murphy D.O. to do inhouse physicals.

TREASURER’S REPORT:
        General Checking:        Balance as of 9/30/06                     $2,058.64
                                 Xferred for Bills                        $30,000.00
                                 Less Account Payable                   ($26,385.39)
                                 Balance as of 10/31/06                    $5,673.25

         General Savings:        Balance as of 09/30/06                   $14,100.20
                                 Interest                                     $14.20
                                 Xferred to Checking for Bills          ($30,000.00)
                                 CD 8370 Matured 10/30/06               $122,852.43
                                 Balance as of 10/31/06                 $106,966.83

              Repair Fund:       Balance as of 09/30/06                      $545.81
                                 Interest                                      $0.35
                                 Balance as of 10/31/06                      $546.16



10/12/2007                                                                           Page 89 of 101
             Motorized Eqt.
                     Fund:         Balance as of 09/30/06                    $6,045.50
                                   Interest                                      $3.86
                                   Balance as of 10/31/06                    $6,049.36
 CD's:
           General Savings         CD 8370 balance as of 9/24/06           $122,464.31
                                   Interest                                   $388.12
                                   Balance as of 10/27/06                  $122,852.43     Due Date 10/27/06
                                   CD Matured Xferred to Savings         ($122,852.43)
                                   Balance as of 10/30/06                        $0.00

                                   CD 8371 balance as of 9/24/06            $61,143.31
                                   Interest                                   $163.54
                                   Balance as of 10/24/06                   $61,306.85     Due Date 12/22/06


                 Repair Fund       CD 8630 on 9/29/06                       $49,100.00
                                   Interest                                   $171.80
                                   Balance as of 10/29/06                   $49,271.80     Due Date 12/29/06

                                   Total Assets                           $229,814.25      end of October

Motion by Tom Martell, second by Dan Richards to accept the Treasurer’s report. Motion was unanimously
approved 4-0.

BILLS:
    •    All Bills Signed.
    •    Abstract Signed for amount $ $29161.26. From the abstract signed $47 was removed from A-1 bill
         because not sure who approved the expenditure.
    •    Draft Calendar handed out for 2007
    •    Deposited checks from FC for $100 for Gift for Dewitt and from VFIS for $231.85 for lost EMS bag
    •    Problem with website and policies is believed to be fixed. Emailed everyone (have valid addresses for)
         and informed them of the problem and that they could look at the policies now. This problem only
         affected policies that had been modified (new ones were fine).
    •    Talked to Tony Hill from PennFlex, tentatively scheduled for Jan 8th after the Reorg. Will confirm him for
         8 pm, the board is requesting both plans, defined contribution and defined benefit, numbers. Current plan
         is to vote in 2007 and start pay in 2008.
    •    Home Depot – found out to get the tax exempt the buyer using our credit card must give our secret code.
    •    Research on getting internet access and phone service through the cable company, waiting to here back
         from Cablevision.
    •    Cash flow/Budget Analysis – handed out
CHIEF’S REPORT:
             •    67-11 OK
             •    67-12 – Steve Conti coming in to work on Flex hose
             •    67-13 – OK – question about chains on 13, have Steve look at it.
             •    67-14 – OK
             •    67-51 – OK
             •    67-61 – OK
             •    67-62 – OK
             •    67-81 – OK
             •    67-1 – OK
             •    Generators – OK
             •    BFIRs in progress


10/12/2007                                                                              Page 90 of 101
                  •   Training 4 guys finished truck company class
                  •   Strut system is on ordered
                  •   Requesting 2 TFT Pro Pak at $700 each for a total $1400. Discussion on Class A and Class B
                      Foam.

Motion by Tom Martell, second by Sal Tagliamonte to approve the purchase of two pro-pak at $700 each. Motion
was unanimously approved 4-0.

                  •   Call Report.
   Call Type           Jan Feb        Mar     Apr    May        Jun     Jul   Aug   Sep   Oct    Nov    Dec    Total

 Structure Fire          1      0       0      0          1      0       1     0     0     0                        3
 Chimney Fire            0      0       0      0          0      0       0     0     0     0                        0
 Brush Fire              1      0       2      0          0      0       0     0     0     0                        3
 Car Fire                2      0       0      0          0      0       1     0     0     0                        3
 Auto Accident           1      4       1      3          4      1       4     3     1     2                       24
 Flooding                1      0       0      0          0      1       0     0     0     0                        2
 Co Detector             0      0       0      0          1      0       0     0     0     0                        1
 Haz Condition           1      1       2      1          1      2       0     0     0     2                       10
 Mutual Aid,Fire         5      1       6      5          2      2       5     4     2     1                       33
 Aircraft Emerg          0      0       0      0          1      0       0     0     0     0                        1
 Trees/Wires
 Down                   3       1       0      1       3          7       1    0    13     1                       30
 Public Service         0       0       0      0       0          0       0    0     0     0                        0
 Automatic Alarm        3       4       4      2       4          4       7    5     2     5                       40
 AFA, Fountains         4       0       2      2       4          1       3    4     5     7                       32
 AFA, Bee Wise          1       0       0      0       0          0       0    0     0     2                        3
 AFA, UV Schools        0       2       0      0       0          0       2    0     0     0                        4
 Good Intent            0       2       1      1       4          0       0    1     0     0                        9
 TOTALS:                23      15     18     15      25         18      24   17    23    20      0       0        198

 Amb. BLS                2      3       1      4          3      0       1     1     2    4                        21
 Amb. ALS                6      6       7      3          4      9       5     3     5    6                        54
 67-73 BLS               3      5       6      5          5      2       4     3     3    6                        42
 67-73 ALS              15      4       7      8          8      3       4     7     2    3                        61
 RMA                     4      3      10      7          4      2       1     1     4    3                        39
 Amb. No
 Response                0       0      0      0       0          0       0    0     0    0                         0
 Amb. Mutual Aid         5       1      0      2       1          2       4    4     4    2                        25
 NDP Off Hours           4       9      8      7       4          3       0    0     0    0                        35
 TOTALS:                39      31     39     36      29         21      19   19    20    24      0       0        250

                                                                                                        YTD        472

FIRE COMPANY’S REPORT:
President's Report – William DeSomma – no report

RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report October 2006 – by email

                      6771    6771     6772        6772       6773    6773
                      OCT     YTD      OCT         YTD        OCT     YTD
 WEEKEND               4       31       4           46


10/12/2007                                                                                Page 91 of 101
 M-F DAY           0        9         3           9
 M-F EVE.          3       23         1          20
  TOTAL            7       63         8          75

    ALS            4       32         1          30
    BLS            0        3         2          15
   RMA             1       17         3          24
   NO PT           1        3         0           4
 CONTACT
 STANDBY           1        6         0          8
    M/A            0        5         1          3
  OTHER            0        3         1          1
   UNIT
TRANSPORT
TOTAL PCRs         7       69         8          85

FOUNTAINS                                                8      58
 SCHOOLS                                                 0      2
  TOWN                                                   3      50
TRANSPORT
   RMA                                                    1     13
 STANDBY                                                  0     15
   M/A                                                    1     10
  TOTAL                                                  13     148



                 71&72     71&72          6773    6773
                 OCT       YTD            OCT     YTD
STATION 1        7          NA             1        NA
STATION 2        6          NA             3        NA
FOUNTAINS        1          NA             8        NA
NOTE: IF MORE THAN 1 AMBULANCE GOES TO A CALL IT IS ONLY COUNTED ONCE HERE SO THESE NUMBERS WILL NOT
MATCH NUMBERS ABOVE.

Equipment:
            9. 67-71 – Electrical Problem with Circuit Board Repaired but don’t know how long it will last
            10. 67-72 – Trickle Charger replaced, still has a problem with shore line feeding 110 volt outlets.
                Needs to go back to Bogarts.
        Purchase Request:
            11. Cabinet for supplies at Station 1. Station 2 has 4 cabinets for supplies, at Station 1 everything is
                jammed into 1 cabinet.
        Misc:
            12. New Oxygen Bottle holders in place at both stations.
            13. 2 EMS Coats still back ordered
            14. The 2 Heartstart 3000 Defib units cannot be used after 12/31/06 since they cannot be
                programmed to the new CPR standards. The Rescue Squad voted at their last meeting to
                purchase 2 Phillips FR2 Defibs to replace the obsolete units and 10 Pulse Oxygen units saving
                The District Taxpayers approximately $9000.

Motion by Tom Martell, second by Sal Tagliamonte to purchase 2 Defib for $3291.40 because we can get them at
State Bid, then the Rescue Squad will reimburse the district. Motion was unanimously approved 4-0.

Motion by Dan Richards, second by Sal Tagliamonte to approve the purchase of 1 cabinet for Station 1 for
approximately $150. Motion unanimously approved 4-0.



10/12/2007                                                                                Page 92 of 101
STANDING COMMITTEES:
        Station 1 – John DelBene – closet back together, furnace is fixed but we need to look into doing new unit.
        Station 2 – Dan Richards – nothing new
        Check Review – Tom Martell did at the workshop
        Motorized equipment – Dan Richards & Sal Tagliamonte – already discussed
        Purchasing – Rich Giuliani – nothing new. Still waiting for Grant Money.
        Physicals – Sal Tagliamonte – already discussed
        Fire Advisory Board – John DelBene & Dan Richards – Camp Sprout, want Chief to sign off on plans for
        Health Center. Chief wants to review them before he signs off.
        Long Range Planning – Tom Martell – tabled until January
        Insurance – Tom Martell – Perma paperwork still needs to be faxed, Sharon will do tomorrow.
        Capital Project (Ceiling) - John DelBene & Dan Richards – bid request in the paper
        Explorer Liaison – John DelBene – John wasn’t here
PHYSICALS:
            Sent out letters on physicals to new members and ones who were missing theirs.
            Need to set ground rules/procedures for injury classifications that require a review by TEK Services.
            Discussion – Obvious Physical injury or disability, examples but not limited to major surgery,
            medical leave, broken bones or major sprains.
LENS:
        Received 1 notification about someone’s CDL being renewed
FIRE HOUSE SOFTWARE:
            Training Documentation & Call Sheets – Have been inputting them.
            Activity Data Entry matching LOSAP – I have researched the law and have made slight modifications
            to the Data Entry. The changes are currently being reviewed by the Chief. Need to finalize for
            approval at Reorg meeting.
OLD BUSINESS:
            Inspection problems – extinguishers, boiler fix, electrical done, Sharon will call inspector to come out
            again.
            Long Range Plan Discussion – tabled
            EMS Mutual Aid Plan - tabled
            Insurance issue with VFBL and Workmen’s Comp -tabled
            Painting at Stations – still in limbo
            SEDAC RFI Proposal – One of the companies is trying to divide the group. Need to get this RFP out
            to try to prevent this. There is a meeting tomorrow.
            ID Cards – haven’t set up the meetings.
            Washing the undercarriages of the trucks and radiators – results of experiments – not done yet
            Ambulance Corps – lawyer was due to send the letter this week
            Jackets for Commissioners – discussion will get sample of a type.
NEW BUSINESS:
            Website Provider – Rich Shankman is going to image the website, and then let us see it.
            Plaques for Trucks – tabled
            Godfrey Award - discussion
            Station 1 Conference Room – Walls and A/C - tabled
            CPA/Audit - tabled
            Policy E-006 Red Lights/Sirens for EMTs – no changes to be made
            Nov. 22nd is the last day to submit paperwork for Commissioner Election

EXECUTIVE SESSION:
No executive session needed

ADJOURNMENT: Motion by Sal Tagliamonte, second Dan Richards, to adjourn at 9:45 pm. Motion was
unanimously approved 4-0

Respectfully Submitted, Sharon Herb, Secretary/Treasurer




10/12/2007                                                                               Page 93 of 101
                                   Approved 12/21/06
                Union Vale Fire District Special Board Meeting
DECEMBER 4, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners –John DelBene, Dan Richards, Tom Martell, Secretary/Treasurer
– Sharon Herb, Fire Chief – Dave Schmoke and 0 from the public.

MEETING CALLED TO ORDER FOR THE PURPOSE OF OPENING BIDS: Meeting opened at 7:35 pm.

The Secretary opened the four bids received to install a sheetrock ceiling in Station 1’s truck
bay area (listed in order of receiving).
   • Ferrari & Sons, 220 Overocker Road, Poughkeepsie, NY 12603 845-452-0387 – bid
       amount $25,000
   • Idema General Contractors, 91 College Avenue, PO Box 3361, Poughkeepsie, NY
       12603 845-454-1270 – bid amount $29,980.
   • Woodside and Young, Inc, 9C Squires Gate, Poughkeepsie, NY 12603 845-473-8843 –
       bid amount $39,000.
   • Algonquin Construction, 1073 Main Street, Suite 204, Fishkill, NY 12524 845-440-
       6878 – bid amount $39,036.

Discussion on the bids, why the differences, where’s the money coming from, coordination with
the electrical work. It was decided to wait to allow the other two commissioners to review the
bids and give their input at the next Board Meeting.

Meeting Adjourned at 7:50 pm
Respectfully Submitted, Sharon Herb, Secretary/Treasurer
                                  Approved 1/19/2007
                      Union Vale Fire District Board Meeting
DECEMBER 21, 2006 AT STATION 1, VERBANK, NY

ATTENDEES: Commissioners – Dan Richards, Rich Giuliani, Tom Martell (left 9:35 pm), Sal Tagliamonte, John
DelBene, Chief - Dave Schmoke, Secretary/Treasurer – Sharon Herb, Lawyer – Rod MacLeod, Rescue Chief – Tim
Murphy (left for a short time for an EMS call) and 3 from the public.

MEETING CALLED TO ORDER: Meeting opened at 7:45 pm with Salute to the Flag and a moment of silence for past
members, the troops overseas, and Sandy McClune, a volunteer in another district who past away recently.

AGENDA: Motion by Tom Martell, second by Dan Richards to approve the agenda as modified for the evening.
Motion was unanimously approved 5-0.

APPROVAL OF MINUTES:
Motion by Tom Martell, second by Sal Tagliamonte to approve the minutes from November 20, 2006 Board
meeting and the December 4, 2006 Bid Opening meeting. Motion was unanimously approved 5-0.

PUBLIC COMMENT:
No comment




10/12/2007                                                                         Page 94 of 101
Rich Giuliani brought to the Board’s attention that he had an accident at Station 2, with the Assistant Chief’s
vehicle. Mr. Giuliani’s insurance will cover the damages and Tom has put in a claim with our insurance to cover
the Assistant Chief’s vehicle deductible.

CORRESPONDENCE:
             Misc. Magazines and Catalogs
             Holiday cards from Linda Flanagan, Davies Hardware, Nardone Roofing, Metrocomm Wireless,
             Knox Company, Crew, A Copy a Second, Life Net, Battoglia Lanza, FDM, Lisi’s Towing, Bug
             Busters, TEK Occupational Services, Alamo Services.
             Thank you card from Mary Jean Calvi
             Fire District Affairs Newsletter – handed out
             From Dutchess County Department of Emergency Response, a reply about how LaGrange Fire
             District will not mutual aid an ALS unit to anyone except Arlington. They will mutual aid a BLS
             unit.
             OSHA Training from NationalSeminarsTraining.com
             Solicitation from VRS Sales, Merritt Book Store, America’s First Responders FireDek, Code 3 Inc.
             Public Safety Equipment, Kwik Space Mobile Offices, Landfall Navigation Ice Rescue Device, 1st
             Responder, Orlando Floor Co, Inc, Sprint.
             VFIS Newsletter
             Periscope Newsletter
             Letter from lawyer about a PCR, signed by the person on the PCR. Tim Murphy mailed it out.
             Fax from Linda Flanagan with quote from Insurance Companies: $37417 from PERMA; $40889 from
             FDM; State Ins Fund declined us.

Discussion on whether to switch or not.
Motion by Tom Martell, second by John DelBene that.based upon past experience and service the district choses
not to go with low bidder and stay with FDM. Motion was unanimously approve 5-0.

             Metrocom Public Safety Technology Event on December 13th, didn’t received until after the event
             Police, Fire, EMT Night at Marist Basketball on January 9th at the McCann Center.
             Letters from VFIS, there are changes in our policies and this may affect the premiums.
             Faxed letter to Home Depot (again) about taxes
             Email from NDP agreeing to contract extension
             Draft: SEDAC RFP
             Mailed in forms to get sales tax back for laptop computer

TREASURER’S REPORT:
        General Checking:         Balance as of 10/31/06                    $5,673.25
                                  Xferred for Bills                        $25,000.00
                                  Deposit 11/6/06                            $331.85      FC gift $$ & Ins on EMS bag
                                  Less Account Payable                   ($29,238.47)
                                  Balance as of 11/30/06                    $1,766.63

          General Savings:        Balance as of 10/31/06                 $106,966.83
                                  Interest                                     $81.10
                                  Xferred to Checking for Bills          ($25,000.00)
                                  Balance as of 11/30/06                   $82,047.93

              Repair Fund:        Balance as of 10/31/06                      $546.16
                                  Interest                                      $0.34
                                  Balance as of 11/30/06                      $546.50

             Motorized Eqt.
                     Fund:        Balance as of 10/31/06                    $6,049.36
                                  Interest                                      $3.73


10/12/2007                                                                             Page 95 of 101
                                    Balance as of 11/30/06                     $6,053.09
 CD's:
                                    CD 8371 balance as of
           General Savings          10/24/06                                  $61,306.85
                                    Interest                                    $169.45
                                    Balance as of 11/24/06                    $61,476.30     Due Date 12/22/06

                 Repair Fund        CD 8630 on 10/29/06                       $49,271.80
                                    Interest                                    $178.16
                                    Balance as of 11/29/06                    $49,449.96     Due Date 12/29/06

                                    Total Assets                            $201,340.41      end of November
BILLS:
    •    All Bills Signed. Verizon bill for November came in after the November meeting it was paid and included
         in the November bills (passed around for signatures in November)
    •    Abstract Signed for amount $ xxxx. From abstract removed the Pulse Ox from the Medical Warehouse
         Bill.
    •    New computer is in, and Sharon is working on transferring everything
    •    Rich Giuliani’s old all in one printer is not sending/receiving faxes properly.

Motion by Dan Richards, second by Tom Martell to buy a new all in one printer for Rich Giuliani for the price of
$181. The old printer will go to Station 2, to be used as a copier/printer since their current copier dide. Motion was
unanimously approved 5-0.

    •    Vouchers were ordered and are in. Used over 650 vouchers this year.
    •    Sharon Herb never deposited the check for the new Building Reserve Fund of $500. She just didn’t make
         it to Millbrook to create the account.
    •    Handout of vendors used in 2006 so can work on preferred list for January meeting.
    •    Cash flow/Budget Analysis – slightly different handout – discussion on January amounts and long range
         plan. How paying for ceiling. Rod MacLeod brought to our attention that we don’t have to move the
         2006 money to the Reserve Funds until we receive our 2007 Tax Money.

    Motion by Tom Martell, second by John DelBene to do permissive referendum to spend up to $40,000 from
    the Equipment, Apparatus, Building Repair Fund for the ceiling and associated improvements at Station 1.
    Motion was unanimously approved 5-0.

    Motion by Tom Martell, second by Sal Tagliamonte to take CD 8630 at maturity and return it to the
    Equipment, Apparatus Building Repair Fund. Motion was unanimously approved 5-0.

    Motion by Tom Martell, second by Dan Richards to take CD 8371at maturity and return it to General Savings
    Account. Motion was unanimously approved 5-0.

    Motion by Tom Martell, second by John DelBene to accept the Treasurer’s Report. Motion was unanimously
    approved 5-0.

Tom Martell was unable to stay for personal reasons and left the meeting at 9:35 pm

CHIEF’S REPORT:
             •    67-11 - OK
             •    67-12 – Still a few issues;
             •    67-13 – OK –
             •    67-14 – OK
             •    67-51 – OK
             •    67-61 – OK
             •    67-62 – OK


10/12/2007                                                                                Page 96 of 101
             •   67-81 – OK – can we have Steve look at the vehicle because it’s dead from hydraulic leaks, and
                 get a Trickle Charge installed.
             •   67-1 – OK – Ford order the brackets and a second battery, the Chief also got a brake job.
             •   Generators – OK
             •   BFIRs in progress
             •   Training Vertical Ventilation Skills Jan. 13th 9am-3pm; Forcible Entry Skills Feb. 17th 9am-3pm;
                 Search Skills Mar 22nd 7 pm-10pm and 24th 9am-3pm. The County has hired 3 new instructors to
                 help assist in training. These classes are hands on skill classes being held at the Training center.
                 Must still sign up thru the Chief.
             •   Received JYD Strut System installed on 14
             •   On order TFT Pro-Pak
             •   Montour Falls the County Weekend is March 10th and 11th. Truck Company Skills, Fast survival
                 Skills, On scene rehab, Basic Structural Collapse, Water Rescue, Strategy and Tactic Course.
                 Due to Financial Constraints on the Chief’s Council Side – the Chief would like guidelines on
                 who he can send, and reimbursement policy for driving. Would like to approve 10 members to
                 go to Montour. Discussion that should be More active member, at least 50 points, at least 18
                 (first shot to 18+, if not full then will consider the younger group). Rod mentioned we need to
                 have official chaperone. Also discussion on needing a permission slip.
             •   How many to approve up to 10 to go to Annual Dinner Chief’s Council in PV. $15/per person

Motion by Sal Tagliamonte, second by John DelBene to approve 15 (fifteen) members to attend the Montour Falls
Training Weekend with the requirements of a minimum of 50 points in 2006, permission slip for 16/17 year olds,
and an official chaperone will be designated for the 16 and 17 year olds. Also as per policy, any member who
would like to submit a mileage voucher MUST get prior Board approval. Motion was unanimously approved 4-0.

Motion by John DelBene, second by Dan Richards to approve 10 (ten) people to attend the Chief’s Council Annual
Dinner at $15 per person. Motion was unanimously approved 4-0.

             •   Call Report – no report unable to access the website
             •   To approve, Jessica Schneider and Ben Ramos

Motion by John DelBene, second by Dan Richards to approve Jessica Schneider and Ben Ramos as new members
of the District. Motion was unanimously approved 4-0.

FIRE COMPANY’S REPORT:
President's Report – William DeSomma – no report
Incoming President Nancy Bose was called because members knew of several House Use Requests approved by the
Fire Company.

House Use request
Dan Richards for Jan 20th Station 1 from 8 am – 4 pm for Fundraiser for Cancer Foundation
Leo DiBono for Jan 13th Station 2 from 12 pm – 5 pm for a Birthday Party
Patty Clina for First Student Bus Company Jan 10th from 8 am – 11 am for classes at Station 1

Motion by John DelBene, second by Sal Tagliamonte to approve the House Use Requests 1) Dan Richards for
January 20, 2007 from 8 am to 4 pm at Station 1 for a Fundraiser; 2) Leo DiBono for January 13, 2007 from 12 pm
to 5 pm at Station 2 for a Birthday party; 3) Patty Clina for January 10, 2007 from 8 am to 11 am at Station 1 for
the First Student Bus Company Classes. Motion was unanimously approved 4-0.

RESCUE SQUAD’S REPORT:
Tim Murphy – Ambulance Report November 2006 by email

                 6771     6771      6772      6772     6773    6773
                 NOV      YTD       NOV       YTD      NOV     YTD
 WEEKEND          4        35        0         46


10/12/2007                                                                               Page 97 of 101
 M-F DAY           2       11         3          12
 M-F EVE.          0       23         4          24
  TOTAL            6       69         7          82

    ALS            3       35         2          32
    BLS            3        6         0          15
   RMA             0       17         1          25
   NO PT           0        3         2           6
 CONTACT
 STANDBY           0        6         2          10
    M/A            0        5         0          3
  OTHER            1        4         0           1
   UNIT
TRANSPORT
TOTAL PCRs         7       76         7          92

FOUNTAINS                                                4       62
 SCHOOLS                                                 0       2
  TOWN                                                   8       58
TRANSPORT
   RMA                                                    1     14
 STANDBY                                                  1     16
   M/A                                                    1     11
  TOTAL                                                  15     163



                  71&72     71&72         6773    6773
                  NOV       YTD           NOV     YTD
STATION 1         8          NA             6       NA
STATION 2         3          NA             3       NA
FOUNTAINS         0          NA             4       NA
NOTE: IF MORE THAN 1 AMBULANCE GOES TO A CALL IT IS ONLY COUNTED ONCE HERE SO THESE NUMBERS WILL NOT
MATCH NUMBERS ABOVE.

Equipment:
            15. 67-71 – State Inspection done
            16. 67-72 – Rear Heat Blower not working again. Needs to go back to Bogarts.
        Purchase Request:
            17. nothing at this time
        Misc:
            18. Squad purchased 2 Defibs, 10 pulse Oxygen Units, 10 Streamlight Flashlights and 25 Hoods for
                Globe EMS Gear with Donated Funds, close to $10000 that is being spent
            19. EMS Cabinet at Station 1 is in.
            20. The 2 Defibrillators are in and in service
            21. All Defibrillators updated to new CPR standards.
            22. 10 Pulse Oxygen Units are being issued
            23. EMS Coat Hoods and Flashlights are backordered
            24. State Recertification Paperwork being done. Should be back to State EMS next week.
            25. Dues for EMS Council

Motion by John DelBene, second by Dan Richards to pay the 2006 and 2007 EMS Council Dues. Motion was
unanimously approved 4-0.

             26. Need to discuss requests for PCRs. Should be some form for request with some kind of Proof of
                 ID. After discussion it was decided if the request is not from the actual person, the District will


10/12/2007                                                                               Page 98 of 101
                 inform them they will need a subpoena. If the actual person makes the request then that person
                 will have to have the designated form notarized. Rod will make a draft form for us.
             27. Need to Discuss Union Vale Response to Fountains at times only NDP is dispatched. Are our
                 members covered if we are not toned out? Discussion: This is a procedural issue with the County
                 and NDP. The Chief believes he can come us with some protocol where UV will get toned out at
                 the same time as NDP with UV not getting a second dispatch. The members are covered as long
                 as they signed the sheet/book. Tim will have a conversation with NDP about PCRs.
             28. The Fountains has a non working defibrillator. Would like a way to force them to have a working
                 defibrillator. Tim is looking for approval to go to Town Board about a local law.

Motion by John DelBene, second by Dan Richards to allow Tim Murphy, the Rescue Chief, to approach the Town
Board about a defibrillator law. Motion was unanimously approved 4-0.

The Board would like to Thank the Rescue Squad for their donation of the 2 Defibrillators, 10
Pulse Ox Units, 10 Streamlight Flashlights and 25 Hoods for Globe EMS Gear from their
donated funds.

STANDING COMMITTEES:
         Station 1 – John DelBene – the septic periodically needs to be checked, we had an issue with a few too
         many events within a week; talked to the snow plower- all set, hot water in the Ladies room faucet is
         broken will request Al to fix. Bids for ceiling, low bidder is Ferrari Brothers. John will call Ferrari
         Brothers and set up a meeting with him and Dan to confirm the bid covers everything and if everything is
         good will approve at Jan. 8th Meeting.
         Station 2 – Dan Richards – Need more lighting and parking problems, painting is on hold.
         Check Review – Tom Martell did at the bid opening.
         Motorized equipment – Dan Richards & Sal Tagliamonte – already covered
         Purchasing – Rich Giuliani – FEMA Grant is moving slowly they keep finding issues. Keep inching
         closer to the grant.
         Physicals – Sal Tagliamonte – discussion on approvals and updates. Discussion on Flu Shots – Tim and
         Dave will send out email to the membership to see who is interested.
         Fire Advisory Board – John DelBene & Dan Richards – Camp Young Judea is in front of the planning
         board. John received the drawing and emailed the Board. One concern, no site map but now have one.
         Originally mentioned sprinkler, now they show one. Still don’t have a sprinkler plan, a fire dept
         connection, back up generator, what feeds the fire pump first. Chief has problem with the driveway with a
         narrow cul-de-sac. Discussion of Verbank Meadows, 30 acres – 20 homes on Tompkins road.
         Long Range Planning – Tom Martell – tabled, Tom left, gave out handout
         Insurance – Tom Martell – agreed earlier to stay with FDM
         Capital Project (Ceiling) - John DelBene & Dan Richards – already discussed
         Explorer Liaison – John DelBene – already discussed.
PHYSICALS:
             Sent out letters on physicals to new members.
             Modified Policy A-064 on injury

Motion by Dan Richards, second by Sal Tagliamonte to approve the changes to A-064 Firefighters Physical
Examinations Policy. Motion was unanimously approved 4-0. Below is the section that was modified

SUPPLEMENT A: FIRE DISTRICT MEDICAL GUIDELINES

Any volunteer firefighter who has an obvious physical injury or disability (for example but not limited to are major
surgery, medical leave, broken bones or major sprains) shall automatically be placed on medical leave upon the
occurrence of said problem. That person or representative thereof shall notify an officer of the Department, the
Officer who received the report shall in turn notify the Chief of the Department who in turn shall make a written
report to the Board of Fire Commissioners.




10/12/2007                                                                               Page 99 of 101
    a) A person may return to full duty only upon the receipt and acceptance thereof by the Board of Fire
       Commissioners of a written statement by the Fire District’s Medical Examiner stating that such person is
       fully able to resume the full duties of an active member.
    b) A person may return to light duty only upon the receipt and acceptance thereof by the Board of Fire
       Commissioner of a written statement by the Fire District’s Medical Examiner.

LENS:
         No news
FIRE HOUSE SOFTWARE:
            Training Documentation & Call Sheets – Done thru Nov 30th, will not enter anymore until we decide
            on how want to data entry point system for 2007.
            LOSAP rules – Handout – Discussion on LOSAP; There can be a difference in how we define an
            Active Member Rules and then the LOSAP rules.
OLD BUSINESS:
            Inspection problems – inspector was called – Sal walked thru both stations with the inspector. And
            we passed and the inspector will send us a letter.
            Long Range Plan Discussion – handed out
            Ceiling Bids – already discussed
            EMS Mutual Aid Plan – we haven’t signed the County one because of the following issue. Note:
            Tom Martell has already left for the evening and is not part of this discussion. Union Vale FD sent a
            request to the Emergency Coordinator because of an incident that Rich Giuliani was involved in
            where the County would not dispatch the closest ALS unit from LaGrange. Mr. Murphy from the
            Dutchess County Emergency Response responded to our letter with one dated December 11, 2006
            saying they have a letter from August 2006 from LaGrange FD saying they will not send ALS units
            out (except to Arlington). We were not aware; we did FOIL LaGrange’s August minutes and this
            letter wasn’t mention and we were not copied on the letter. Rich informed Mr. Murphy the
            Emergency Coordinator that there are some liability issues involved now. Discussion ensued. Rich
            would like to meet with the County and their attorney because prior to Nov 30th they were dispatching
            LaGrange but now the County has decided to enforce this August letter. It is the District’s belief that
            Mr. Murphy has now put them into a legal position. Rod and Rich will meet with John Murphy and
            Carol Fogel (DC Attorney).

Motion by Sal Tagliamonte, second by Dan Richards to give permission for Rich Giuliani and Rod MacLeod to
meet with John Murphy from the Dutchess County Emergency Response Center and their attorney Carol Fogel.
Motion was unanimously approved 4-0.

            NDP contract extension – received email from NDP in which they have agreed to extend our contract
            at same price for 3-4 months, until SEDAC proposal has been resolved.
            Insurance issue with VFBL and Workmen’s Comp – already discussed
            SEDAC RFI Proposal – is out
            ID Cards - tabled
            Washing the undercarriages of the trucks and radiators – results of experiments – still haven’t quite
            gotten to.
            Ambulance Corps – already discussed
            Jackets for Commissioners – discussion

Motion by Dan Richards, second by John DelBene to buy 8 coats for the Commissioners, the Chief and the
Assistant Chiefs for $60 each. Motion was unanimously approved 4-0.

            Website Provider – new website has been setup but still being played with.
            Plaques for Trucks - tabled
            Godfrey Award – Decision has been made

Motion by Sa Tagliamonte, second by John DelBene to buy the plaque for Godfrey Award. Motion was
unanimously approved 4-0.




10/12/2007                                                                            Page 100 of 101
NEW BUSINESS:
             Station 1 Conference Room – Walls and A/C - tabled
             Internet Access thru Cablevision – we now have official addresses so we can do. If we do go thru
             with it, issue about billing since FC pays for Cable updates and FD would be paying for Internet
             access. - tabled
             CPA/Audit - tabled
             Physical Policy update – did earlier
             Discussion on mileage issues
             Reorg Meeting

Motion by John DelBene, second by Sal Tagliamonte to set the reorganization meeting at Station 1 on Monday
January 8, 2007 starting at 6:30 pm. Motion was unanimously approved 4-0.

ELECTION BUSINESS:
             On December 12, 2006, Rich Giuliani was elected to another term from January 1, 2007 to December
             31, 2011. The official results were 33 votes for Rich Giuliani and 1 invalid for a total of 34 voters.
             Rich Giuliani thanked everyone.
             Rich needs to do his Oath of Office with the Town Clerk.
EXECUTIVE SESSION:
THESE SESSIONS WERE HELD BEFORE CORRESPONDENCE SO AS NOT TO INCONVENIENCE THE
PERSONNEL INVOLVED.

Motion by Tom Martell, second by Dan Richards to go to executive session for personnel reasons. Left at 7:49
pm; Returned at 8:10 pm.

Motion by Tom Martell, second by Sal Tagliamonte that the member who was suspended by the Chief until the
Board meeting will be reinstated as an active firefighter and is not allowed to drive vehicles until the member turns
21(which is policy). Motion was unanimously approved 5-0.

Motion by Tom Martell, second by Dan Richards to go to executive session for personnel reasons. Left 8:16 pm;
Returned 8:45 pm

Motion by Tom Martell, second Dan Richards by the four explorers that were involved in the alcohol incident are
not allowed in the District Explorer Program. It is the Chief discretion if he decides to notify the BSA Council.
Motion was unanimously approved 5-0.

ADJOURNMENT: Motion by John DelBene, second Sal Tagliamonte to adjourn at 12:25 pm. Motion was
unanimously approved 4-0.

Respectfully Submitted, Sharon Herb, Secretary/Treasurer




10/12/2007                                                                               Page 101 of 101

				
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