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1.1 Please provide a description of your estate. This should be the parts of
the estate and Executive Agencies on which you are reporting. Part (a) is
the central department; Part (b) is all Executive Agencies included in the
report: Part (c) is the total for the estate i.e. a + b.

(a) Central Dept.

                                                           Amount of land
No. of buildings      Collective Size
                                          No. of Staff        owned
   occupied                (m²)
N/A                        N/A                 N/A             N/A

(b) Executive Agencies covered by this questionnaire

  Name of            No. of       Collective                    Amount of
 Executive          buildings        Size       No. of Staff   land owned
  Agency            occupied         (m²)                          (ha)
ONS            7                 80359m2       3800            N/A

(C) Total

                                                           Amount of land
No. of buildings      Collective Size
                                          No. of Staff         owned
   occupied                (m²)
7                    80359m2            3800               N/A
1.2. Does your estate include any listed* buildings, monuments or sites? If
so please provide details. Please specify for each building whether it is
owned, managed or leased by the department and whether it is open to the

NB: Using the English Heritage criteria, Grade I, II & III

  Listed buildings,         Owned, managed or          Are they open to the
 monuments and sites             leased                       public
None                       None                       N/A

1.3. What is the role/aim of your department (please highlight the
sustainable development and aspects), this will form the departmental
descriptions that are placed under the photograph of each Minister in the
(75 words Max.)

       Department                                  Aims
          ONS              ONS is an independent government and an
                           executive agency set up to provide both statistical
                           and registration services. ONS works with other
                           government departments to produce statistics
                           which are used across government to develop,
                           monitor and evaluate policies. The statistics also
                           underpin the allocation of public resources to local
                           authorities and health authorities. Labour force
                           surveys can also include transport related
                           questions which are used to assess trends.Along
                           with other Chancellor's departments including HM
                           Treasury, Inland Revenue and Customs and
                           Excise etc ONS's work contributes to the aim of
                           raising sustainable growth and achieving prosperity
                           through creating economic and employment
                           opportunities for all.

1.4 What resources in the central department are assigned specifically to
support the Sustainable Development agenda?

      Please use the universal grade descriptions of AA, AO, EO, HEO,
       SEO, Grades 6 & 7 and SCS. Please include whole-time equivalent as
       well as full-time staff.
      For any other staff outside the normal admin system (such as
       scientists, lawyers or other professionally qualified staff) please give
       a description.

       Department          Grade of team member          % of time allocated
ONS                        C2 (between HEO/SEO)        30%
                           Pay Band 2 (Grade 3)        <1%
                           D2 (Grade 7)                1%
                          D4                         1%

1.5. What is the scope of the activities of the team members specifically
assigned to support the Sustainable Development Agenda?

   Are staff centrally     Do they form a separate What issues are they
       located?                  Sustainable              responsible for?
                              Development unit?
Yes. Key player (C2) is    No                          Energy and
based in Property                                      environment and other
Management Unit in                                     property policy issues
Newport                                                e.g. security.
1.6. Please provide details of your senior official with responsibility for
sustainable development.

        Grade                          Job title and Address
John Summerfield -        Head of Property and Facilities Management
Grade 6                   Branch
                          Room 1.126
                          Government Buildings
                          Cardiff Road
                          NP10 8XG

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;


(a) Please list the key achievements/initiatives made by your department in
supporting the Government‟s objectives for sustainable development in the
last year?

(b) Has your department independently set any new objectives or targets
that relate to the priorities for Sustainable Development in Government
Initiative identified in the last annual report on Greening Government i.e.
integrating sustainable development in decision making, improving the
performance of the Government Estate, promoting understanding of
sustainable development across Government
  (a) Achievements & Initiatives                 (b) Objectives & Targets
ONS is not a policy making                ONS is not a policy making
department. However:                      department and we have not set any
                                          targets independent of those set by
   we have developed a database on Green Ministers, other than for
    our intranet specifically for         EMSs, energy consumption per head,
    sustainable development related       water and paper consumption:
    information, including policies,
    action plans, reports etc. It also     We have set a target of achieving
    includes guidance such as the             ISO 14001 at all our main sites by
    policy makers checklist, ISO              the end of 2004 and we are on
    14001 reviews and reports etc.            course to achieve this. We will
    Information on sustainable                extend this to all our sites in line
    development relevant to ONS is            with the new target set out in the
    regularly featured on our Daily           Framework for Sustainable
    electronic bulletin, staff newsletter     Development.
    and core brief.                        Electricity consumption per head
   We achieved ISO 14001 at our              was 2% and 16% lower per head
    Titchfield site ahead of target and       in 2001-02 over levels in 1999-00
    commenced development at 2 of             and 1997-8 respectively
    our 3 other main sites                 Gas consumption per head was
    (accreditation since achieved).           21% and 30% lower in 2001-2
    The Green Minister for the                over levels in 1999-00 and 1997-
    Chancellor's Departments visited          8.
    Titchfield to present the ISO          Water consumption was 21%
    14001 certificate.                        lower in 2000-1 than in 1999-00.
   An ONS official attended               We are on track to reduce paper
    GMOWG meetings                            consumption by 5% over 1997-8
   An ONS official commented on              levels by a combination of better
    papers for Green Minister                 awareness, better use of IT e.g.
    meetings                                  duplex printers and copiers.
   An ONS official attended regular
    meetings of the Chancellor's          Progress against key Green Minister
    Departments Sustainable               targets includes:
    Development Working Group
    which supports the Green Minister  CO2 emissions reduced by 3% in
    for the Chancellor's departments.         2001-2 over 1999-00 levels
   ONS and FM contractor staff            Water consumption reduced to
    attended sustainable development          8.67m3 per head in 2001-2 from
    seminars attended by Ministers.           12.26m3 per head in 1999-00
                                           Two of our 4 main sites met the
                                              40% office waste recovery target
                                              and 28% of office waste was
                                              recycled across the whole estate.
                                           ONS buildings are benchmarked
                                              for energy efficiency.
2.2 What tools or processes did your department use to produce your
Sustainable Development Report for SR2002?

                    Processes Used to Produce SDR
Based on advice from DEFRA/SDU no sustainable development report has
been produced as ONS does not have a PSA.

(a) Has your department identified the contribution it makes to relevant
sustainable development indicators? Please provide details.

(b) Please provide any examples of how sustainable development has been
incorporated into your department's policy objectives i.e. what references
are included in your department's PSA targets and SDAs relating to
sustainable development impacts?

(c) Are there any further developments to incorporate environmental
concerns/sustainable development into departmental aims and objectives?
Please give details.
  (a) Contribution     (b) Developments to    (c) Further Developments
     to relevant        incorporate SD into         to incorporate
     sustainable       departmental aims &    environmental concerns/
    development              objectives       Sustainable development
ONS is not a policy ONS has no PSA and SD     Nothing planned
making               was not covered in the
department but       SDA.
information on
which OGDs base
policy decisions
which can
contribute to SD
indicators. ONS is
mainly focussed
on the
environment and
energy strands of
SD. ONS produces
many of the
headline indicators
in the UK
strategy. Indicators
relating to the
strand of
development e.g.
emissions of
greenhouse gases
and waste arisings
and management
are of particular
relevance to ONS
and a performance
measurement is
being used to
measure the
progress of each
ONS site against
targets and
2.4 Does your department;

(a) specify environmental considerations when negotiating PPPs and PFIs?
(b) internal audit service's remit encompass environmental issues and
processes (both policy and operations)? If so, please provide details

               (a)                                     (b)
 Environmental considerations in       Your internal auditors remit and SD
         PPPs & PFIs                                 impacts
N/A                                    None

(a) Has your department introduced any new systems or procedures in the
reporting year to ensure that environmental screenings and/or appraisals
take place for any significant environmental impact caused by new or
reviewed policies?

(b) Do you maintain a record of the outcome of each environmental
screening undertaken, as required?

(c) How many free-standing environmental appraisals has your department
published in the reporting year? Please give details.

   (a) Systems and              (b) Record of              (c) Details of
    procedures for               Screenings               environmental
    environmental                                           appraisals
    screenings and
ONS is not a policy       N/A                       N/A
making department

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;



3.1.1 All departments were asked to review their data collection systems in
September 2001. What findings has this produced and what improvements
have been made?

                Findings                             Improvements made
We found that our data collection system   A new spreadsheet was devised and site
was inadequate to provide the level of     managers were asked to collect the
data required by DEFRA, particularly on    information for 2001-02 and beyond.
waste and timber.

3.1.2 Please provide the following details on your Environmental
Management Systems:

                                                         % of
                    % of the                                               Work in
                                  No. of EMSs       departments
No. of EMSs      departments                                             progress/
                                  certified to      staff covered
  in place       staff covered                                          future plans
                                   ISO 14001         by the ISO
                   by these                                               for EMSs
                                                    14001 EMSs
3               75%              1 (2 more         75% (inc the        Work will
                                 recommended       two                 commence on
                                 by BSI)           recommended         our main
                                                   for certification   London site at
                                                   by the BSI          Drummond
                                                   auditor.            Gate in the
                                                                       autumn and
                                                                       we are
                                                                       options for the
                                                                       other London
                                                                       site at

3.1.3 Do your EMSs cover policy issues as well as management of the
estate? If so, please provide details.

                              EMSs and Policy
They cover energy and environment policy issues inc estates and procurement.
3.1.4 Do you have any new systems in place designed to deliver
environmental improvements (other than EMSs)? If so, please provide

                               Non EMS schemes

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;

(Target: all departments to contribute towards the Government estate target of a
1% pa on-going reduction in greenhouse gas emissions from buildings)

Please note that all departmental energy managers have been asked for
their energy returns for 2000/01 & 2001/02 FY by DEFRA's Energy Policy
Analysis team. Whilst the Green Ministers Officials Working Group are not
necessarily responsible for this information (and we are not asking for the
information here), you will want to be aware that we aim to report on these
returns in this year's Sustainable Development in Government Annual

3.2.1 Please provide the following details on your department's use of
Combined Heat and Power:

                                                        What is the Quality
                                                      Index for each system,
                              What is the total
   How many CHP                                           based on the
                           electrical and thermal
systems do you have?                                   Government's Quality
                              capacity in kWh
                                                      Assurance Programme
                                                             for CHP?
         None                        N/A                        N/A

(a) Please detail any schemes (size, location, fuel and commissioning date)
which are in operation where renewable fuels are used to generate energy
on your estate. Renewable fuels are considered as solar, wind, wood or
other biomass schemes which could generate heat and/ or electricity and
could be a mixture of renewable and fossil fuels. If you are using waste as a
fuel please describe the scheme.

                     Increase of Renewable Energy Use
We purchase 10% of the estates electricity requirement from renewable sources.

(b) Have you introduced any other actions to reduce energy use?

                           Actions to reduce energy use
Presence detector lighting has been introduced at some sites and a
recommendations from energy audits by Cofton Energy and Dalkia have been acted
upon wherever feasible. A recent set of free energy audits under the Energy
Efficiency Best Practice Programme will be considered and action taken if
The Green Ministers Target “all departments to complete a benchmarking of
energy efficiency in all office buildings with more than 50 occupants” was
due to be delivered by March 2001 and significant non-office buildings by
March 2002 Have you achieved these targets? If not, please explain why

    Do you have a Benchmark for              Do you have a Benchmark for
    energy efficiency for all office      energy efficiency for all significant
     buildings with more than 50         non-office buildings with more than
             occupants                               50 occupants
We use the Good Practice Guide 286       N/A
web tool as a benchmark and
compare performance of all our sites
each year using information
provided by our sites in their annual
environment performance indicator

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;

Part 3: TRAVEL

3.3.1 Please complete the following table concerning details of your vehicle

  @31/03/02 what number of
                                            What type of fuel do they use?
    cars and vans were…
…leased by     …owned by
                                                                    Other (please
the            the                     Petrol            Diesel
Department     Department
Nil            15                                   15

    Has your department made environmental improvements to its fleet
      vehicles? (e.g. procurement, fuel conversion, fuel usage targets)?
      Any future plans?
    Does your department participate in the Motorvate scheme? (please
      provide details of action taken since joining) If not, any plans to join?

 Environmental improvements to fleet               The „Motorvate Scheme‟
We plan to keep our CO2 emissions           No plans
down and our fuel economy up by using
diesel cars. We have not purchased any
LPG fuel cars this year but this is still
under consideration. We will also
consider EURO 1V diesel engines which
will be available in Britain next
year.These engines have low CO2 and
excellent economy and reduced

    Does your department monitor business mileage from use of vehicles
      on a regular basis?
    Does your department have an existing Uniform Mileage Rate? If so,
      when was it introduced? If not, have you reviewed the feasibility of
      introducing a rate, as required by July 2001?

          Mileage monitoring                    Uniform Mileage Rates (UMR)
Yes                                         1997
3.3.4 Please provide the following details on your travel plans:

                            % of
Number      No. of
                      department's       Please give details of any travel plan
   of       sites
                       staff covered   targets and monitoring systems that you
 travel    covered
                         by these               have established/ met
 plans        ?
3 (two     3          75%              Each plan has an action plan aimed at
of these                               reducing travel impacts at the site in
being                                  question e.g. to increase the amount of car
develop                                sharing and public transport and greater use
ed)                                    of video and audio conferencing.

3.3.5 Have the conclusions of monitoring travel plans led to any changes to
the travel plan? e.g. encouraging use of video conferencing If so please
give details.

                              Changes to Travel Plan
No. Video and audio conferencing and car sharing etc are regularly encouraged in
newsletters to staff

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;


Part 4: WATER
A target was agreed in March 2001, to reduce the maximum level of water
consumption in offices to 11m3 per person per year by 31 March 2002, and
a further 30% reduction over the next 2 years, achieving a level of 7.7 m3 by
31 March 2004. In addition, it was agreed that benchmarks for other metered
buildings and sites should be established under the Watermark Project by
31 October 2001 with the aim of setting percentage targets for achieving
initial reductions in departments‟ water use within the following year (by 31
March 2002).

3.4.1 Please provide the following details on your water consumption /
usage and reduction measures


 For office buildings, water use (per person per year) for the last three years and
                         the % improvement for each year
                   % improvement                                % improvement
99/00 00/01                              00/01    01/02
                        +/-                                            +/-
12.26 8.24 -33%                         8.24     8.67     +5%


                                            Are you taking part in the Watermark
   Do you have an existing water
                                              Project? What other conservation
  consumption target for your non-
                                                reduction measures have you
    office estate? If so what is it?
No. We will aim for the target set by    We did and the support and findings were so
Green Ministers of 7.7m3 per head.       disappointing we have asked our FM
                                         contractor to conduct detailed water audits


 Have you established benchmarks           Have you set any new targets for non-
for other metered buildings and sites         office buildings as the result of
    under the Watermark Project?                      benchmarking?
No                                       No

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;


3.5.1 (a) How many of your department's offices are covered by the target:
All departments should have paper recycling and minimisation schemes in
place in all offices with over 50 staff by 31 March 2002. ?

(b) Do you have paper recycling and minimisation schemes in place for
these offices? Please provide details?

(c) What proportion of staff (% of total departmental staff) are covered by a

  (a) No. of offices with
                                                     (c) Staff covered by
       more than 50
                            (b) Details of scheme(s) scheme(s)? (as % of
 occupants covered by
                                                     department's total staff)
5                           We have recycling           100%
                            schemes for most waste
                            streams inc paper,
                            cardboard, cans, bottles,
                            paper/plastic cups, toner
                            cartridges, fluorescent
3.5.2 All departments should be recovering a minimum of 40% of total office
waste, with at least 25% of that recovery coming from recycling or
composting. Please provide a breakdown of waste composition amounts,
and percentage recovery. NB: This year‟s weights should be given in metric

Department     Waste Composition           Amount
                 Total Waste             1134 tonnes                %
                  Total waste
                                            285 tonnes     25.1% of total waste
                                                           81.1% of total waste
                     Paper              231.7 tonnes
                                                            2.9% of total waste
 Example              Cans                  8.15 tonnes
                                                            2.9% of total waste
 return for           Glass                 8.14 tonnes
                                                           0.78% of total waste
               Fluorescent Tubes            2.25 tonnes
                 Plastic & Toner                            1.3% of total waste
                                            3.84 tonnes
                   Cartridges                                   recovered
                                                            11% of total waste
                      Other             30.75 tonnes

              Total office waste     1252.55 tonnes
              Total recovered        365.75 tonnes         29.2%
              Paper                  317.71 tonnes         89.75%
              Cans and glass         7.52 tonnes           93.35%
   Your       Plastic cups/bottles   0.42 tonnes           100%
Department    Furniture              15.08 tonnes          42.37%
              Fluorescent tubes      1.16 tonnes           29.31%
              Toner cartridges       2.78 tonnes           100%
              Waste mixed/other      907.46 tonnes         5.74%

3.5.3 What other waste initiatives do you have e.g. waste minimisation,
improved data collection systems or other recovery schemes such as

                          Other Waste initiatives

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;


3.6.1 Please give an update on any new developments in integrating
environmental factors into purchasing decisions (e.g. making contractors
aware of departmental environmental policy, obliging contractors to follow
this policy, monitoring of environmental considerations of decision

We have started to inform tenderers of ONS's green policy, asking them in
Invitations to Tender how they can demonstrate their alignment with the policy.
We also ensure that we examine their environmental practices which are
pertinent to our requirement, to ensure that green evaluation issues are focused
on matters vital to the requirement.

3.6.2 All departments, when undertaking new or refurbishment construction
projects should, wherever appropriate, use BREEAM or equivalent and, where
using BREEAM, meet the targets for ratings set out in Achieving Sustainability in
Construction Procurement.

Have you carried out any environmental assessments using BREEAM (or
an equivalent) during the reporting year? Please give details of any such



(a) Have your suppliers received a clear statement of the Government's
commitment to purchase timber and timber products from legally binding
and sustainable sources?

(b) Do you require your suppliers, as a term of the contract, to produce
evidence of sustainable and legal timber sources?

    (a) Statement of Governments          (b) Evidence required of sustainable
 commitment on sustainable timber                 sourcing from suppliers
Yes. For certain supply contracts (e.g.   Yes. We ask for copies of any stated
furniture,shelving)                       certification. We also reserve the right
                                          to contact the relevant certifying
3.6.4 What actions have you taken toward buying only timber /timber
products from sustainable and legal sources? (e.g. incorporation into
procurement guidance).

See comments above. We also include commodity specific environmental
questioning in our ITT documentation. For example, we ask tenderers to confirm
that they can "provide documented proof or independent validation under an
internationally recognised certification or ecolabelling scheme, that any timber,
wood or plywood supplied comes from sustainable sources

3.6.5 Please provide details, by spend, of timber procured in the following
categories in the last financial year.

                        Spend with
                                           Spend with no
    Spend on           evidence of
                                           evidence about
    certified          sustainable                                Total Spend
    products         sourcing but not
21281.28             34792.34              100                56173.62


(a) Are you using the mandatory EU energy-labelling scheme for electrical
products as a decision aid for procurement?

(b) Do you regularly use other criteria in negotiating contracts (e.g. EU eco-
labelling, products qualifying for Enhanced Capital Allowances, criteria
established under the Energy Saving Trust‟s Product Endorsement scheme
or any other national schemes )

   (a) EU energy labelling scheme                   (b) Other criteria
    C rating or better is specified for
electrical items. Currently the scheme
 is not used as part of specification or
    evaluation for IT equipment. Our
 Procurement Unit will investigate the
     extent of its usage within other
departments and our IT specialists and
      incorporate it into purchasing
   procedures where it is considered

3.6.7 Government has stated its preference for naturally cooled buildings.
Has your department installed any new air conditioning systems in the
reporting year? If so, has your department ensured that they are:

a) free of ozone depleting substances such as HCFCs and
b) free of gaseous and non-gaseous substances such as HFCs that
contribute to climate change where it has been safe, cost-effective and
technically feasible to do so.

   (a) Free of Ozone depleting           (b) Free of gaseous and non-
           substances                         gaseous substances
No new systems have been installed.    No new systems have been installed.

NB: This question is in line with the UK Climate Change Programme which
recognized that;

      HFCs should only be used where other safe, technically feasible, cost
       effective and more environmentally acceptable alternatives do not
      HFCs are not sustainable in the long term – the Government believes
       that continued technological developments will mean that HFCs may
       eventually be able to be replaced in the applications where they are
      HFC emission reduction strategies should not undermine
       commitments to phase out ozone-depleting substances under the
       Montreal Protocol;
      HFC emissions will not be allowed to rise unchecked.

3.6.8 Please supply the following information regarding your department‟s
paper procurement;

(a) Contracts

Does your department use the OGC managed former DETR contract or the
  OGC/DWP contract? If not what alternative arrangements do you have?
No. We investigated the suitability of the DWP contract for our desk top
stationery and IT consumables requirements as the first option.We found
that the electronic ordering catered for under that contract, the goods
would be more expensive (an admin chrage levied by suppliers for
noneelectronic orders), and it would have been a retrograde step for us.
Also, at the deadline for advertising our requirement, DWP had still not
provided us with a product or price list.We could not therefore gauge
whether or not the contract goods would have suited our purposes. A
decision was taken to advertise our requirement via OJEC. The resultant
contract has secured EMail ordering, with a move to internet ordering
within the first year. We also combined desktop stationery and IT
consumables under one contract , thereby saving 850 orders having to be
placed, with a resource saving of around £25000. Should the DWP
contract become suitable for our needs during the life of our current
contract, we will consider switching to it.

(b) Desk top paper (printers and copiers)

Total amount        Proportion of reams (%) purchased that met the 80%
  of paper          post-consumer waste specification as set out in the
  purchased                          „Green Guide for Buyers‟
73487kgs         100%

(c) Paper for printed publications

 Total amount
                   What proportion (%) met              Do your publications
   of paper
                      the minimum 75%                  (internal and external)
                   specification for recycled         include an appropriate
                         fibre content                      „Green Claim‟
212704kgs        Nil. Because of technical        No
                 difficulties with scanning
                 returned inquiry forms.We
                 are continuing to trial
                 alternative recycled papers
                 to resolve the problem.

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;



3.7.1 In the last year what;

(a)  Action has your department taken to take account of biodiversity in
new or amended policies and programmes?

(b)   Action has your department taken, in accordance with the “Making
biodiversity happen across Government: Green Ministers biodiversity
check list” to promote biodiversity on your estate?

(c)    Steps has your Department taken to ensure English Nature is
consulted about operations carried out or authorised by your department or
its associated public bodies which may directly or indirectly damage an
SSSI in accordance with Schedule 9 of the Countryside and Rights of Way
Act 2000?

   (a) Action to take           (b) Action taken in       (c) Action taken to
account of biodiversity        accordance with the      ensure English Nature
        in policy                 leaflet „Making        are consulted about
                               biodiversity happen            operations
                               across Government‟
We take account of        Wherever possible, new       ONS does not own any
biodiversity as an        plants and trees are         land designated as SSSI
integral part of any      introduced e.g. on World
development on our        Environment Day a new
estate.                   tree or shrub was
                          planted at each site and
                          Spring bulbs have been
                          introduced. Some of our
                          sites have wildlife areas
                          to encourage native flora
                          and fauna.

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;



3.8.1 Please complete the following table about vacant UK dwellings owned
or controlled by your Department as of 01/04/02, if properties are in either
Scotland, Wales or N.Ireland please state i

                                                       No. dwellings vacant
  No. dwellings as of     No. vacant dwellings
                                                       for 6 months or more
       01/04/02              as of 01/04/02
                                                             on 01/04/02
N/A                      N/A                          N/A

3.8.2 Please give details of any target to reduce the number or duration of
vacant stock owned or controlled by your Department, or of any other
related action?


Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;


Part 1: Raising Awareness

4.1.1 All departments should now have strategies in place for raising
awareness of sustainable development and environmental issues. If this is
not the case please use the box below to state what plans are in hand to
launch the strategy and when. If you do have a strategy in place, please
give details of any developments in the reporting year and any tangible

       Strategy for Raising Awareness of Sustainable Development and
                          Environmental Issues with Staff
Our sustainable development strategy was publicised on our intranet and a number
of awareness raising methods were used in order to publicise EMS and other SD
issues e.g. a desk tidy and calendar, an EMS training package on the intranet,
workshops, seminars, newsletter and extensive electronic newsletter articles

4.1.2 Please give details on arrangements for monitoring the effectiveness
of your awareness raising strategy. What were the main conclusions from
the monitoring exercise? Have the results of measuring effectiveness led to
any changes to the strategy?

                 Monitoring of SD awareness raising strategy
The adequacy of our awareness raising is being tested by ISO 14001 inspectors
from BSI who have been impressed with our efforts leading to accreditation.

4.1.3 Have departmental staff attended any CMPS courses on sustainable
development issues in Government? Please give details of courses
attended and the roles of officials involved if possible.

          Course details                            Role of official
EMS development                          Site EMS managers

4.1.4 Does your department offer training or guidance (in addition or as an
alternative to CMPS courses) in support of the Government's sustainable
development strategy and its relation to your department? Any future plans
in this area? Please provide details (e.g. poster campaigns, literature,
seminars, workshops etc).

             Training in support of the Government‟s SD strategy
See above

4.1.5 Departments were required to produce guidance or training on
screening of options by March 2001. What training or guidance does your
department provide in support of environmental appraisals and
screenings, and green operations issues? Any future plans in this area?
Please provide details.

We use our intranet to publicise requirements based on central guidance

4.1.6 Does your department report on its sustainable development impacts.
Is it considering doing so? Is it a stand alone report or is there a section in
the annual report. Does it cover policy, operations, or both?

                   Sustainable Development Reporting

No. Not being considered.

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story please use the box below;


4.2.1 What follow up actions/monitoring have you taken relating to your
action plan for integrating sustainable development into the work of your
associate bodies? Please provide details of significant actions.


4.2.2 Please provide any examples of good practice by associate bodies
with regard to sustainable development and greening government.


4.2.3 Have the aims and objectives of sustainable development been
incorporated into any new NDPBs?


4.2.4 Can you briefly detail any action you have taken in support of the
Sustainable Development in Government initiative in relation to the bodies
identified below? # This question only has to be answered by the departments
with responsibility for the following bodies: local authorities (DTLR); schools
(DfES); NHS Trusts (DH); Employment Service (DWP); courts (LCD); police
(HO); and international work (DTLR, DfID & FCO)#


We are collecting data on social issues from departments this year in order
to bring the Sustainable Development in Government Initiative more in line
with the full scope of sustainable development as outlined in A better
quality of life. We have tried not to duplicate data collection by the Cabinet
Office – that is why we have not included questions on issues covered by
the Civil Service Reform report or Civil Service Statistics such as IIP and
progress against diversity targets. We are particularly interested in what
data departments collect on social issues and how it is disseminated (we
are not asking for detailed information). This year is a test run in collecting
information on issues wider than the purely environmental. In the annual
report, we plan to give an overview of Government‟s performance as an
employer and signal what areas ENV(G) should consider in more detail in
the future.
(N.B. Relevant sustainable development indicators are included in
questions where appropriate.)

5.1 How does your department report on its performance as an employer?
e.g. in annual report, via departmental website, providing information to
Cabinet Office. What issues does the annual report cover ? e.g. staff
satisfaction, staff retention and turnover, training and development.

 Method of reporting on
  performance as an                Staff issues covered in annual report
                                     Broad statements e.g. equality of
      Annual report

5.2 Do you make any additional information available to staff ? e.g. staff
survey results on intranet?

                   Additional information available to staff
Staff perception survey results are published on the internet. Staff statistics
e.g. joiners/leavers/sick absence/special leave also available on the intranet
along with training and development information.

5.3 Does your department report on progress against cross-Government
targets e.g. ethnic, disabled and women targets? (E5, T2) Has your
department set any social targets in addition to the cross-Government
diversity targets?

The Diversity Targets for 2004/05 are:
 35% women in the SCS (doubling from 17.8% in 1998)
 25% women in top 600 posts (doubling from 12.7% in 1998)
 3.2% minority ethnic staff at SCS level (doubling from 1.6% in 1998)
 3.0% disabled staff at SCS (doubling from 1.5% in 1998)
       Progress against cross-                     Additional social targets
         Government targets
        Yes. A report is done.                                No

5.4 Does your department report on stakeholder engagement? e.g.
customer stakeholder groups or employees stakeholder groups. Does your
department liase with and support local communities, authorities or
organisations ? e.g. on local transport/parking, school governing, nuisance,
use of facilities for local events. Please give details and the percentage of
staff involved. (H4, H8)

     Reporting on stakeholder                   Liaison with local communities,
             engagement                          authorities and organisations
No. Stakeholder groups inc                   Southport site involved with Sefton
Registration service users group, and        Council Travel Scheme and other
OGDs including HM                            sites becoming similarly involved in
Treasury,DTI,DfEE, DEE                       schemes in their area.<br>Local
                                             cricket club provides 100 extra
                                             parking spaces for staff at
                                             Southport.<br>Local church at
                                             Southport uses surplus office parking
                                             spaces at weekends.<br>Local
                                             residents informed of building works
                                             planned and encourage to
                                             comment.<br>Open day held at
                                             Southport each year.<br>Police visit
                                             to talk about personal
                                             security.<br>Provide local schools
                                             and organisations with surplus
                                             furniture. Around 1% of staff are
                                             school governers and one is Mayor of
                                             a London borough.

5.5 Does your department have a formal policy on home-working? Please
provide details. What percentage of staff work from home (a) partly, (b) full
time? (C5, C8, C9)

                                               Percentage of staff working from
      Policy on home-working                                home…
                                                 (a) Partly        (b) Full time
Yes. Homeworking is considered               0                  0.2%
when:<br><br>It is a more effective or
economic way of organising
work.<br>It is a workable alternative
to relocating key staff.<br>Enables
recruitment or retention of skilled or
experienced staff who find it difficult to
attend the office and who might
otherwise have to give up work.

5.6 Are flexible working hours (FWH) or other specific Work-Life (W/L)
Balance practices in operation? Do you provide guidance to staff on Work-
Life Balance? Please provide details. (C5, C8, C9)

  FWH or W/L balance practices in          Guidance provided to staff on W/L
              operation                                  balance
In operation at all sites                 Provided in staff handbook. Covers,
                                          FWH, part time working, term time
                                          working, part year, evening and
                                          Saturday hours, job sharing and shift

5.7 What sport facilities are in place for staff e.g. gyms, sponsorship? (H6,
F3, C10) Does the Department undertake health campaigns and screenings
e.g. stress management, eyesight testing, heart campaigns, blood donor
sessions? (H6, F3, C10) please provide details.

       Sport facilities for staff                   Health campaigns
ONS provides gym facilities at most       ONS runs internal courses on stress
sites and allows lunchtime aerobics       management, funds eyesight tests,
classes. We also provide facilities for   conducts heart campaigns and
snooker and table tennis at some          encourages staff to attend blood
sites and encourage football and other    donor sessions.We support national
teams to represent the office.            campaigns like Mental Health Week.
                                          We offer free flu vaccinations and
                                          cover health related topics in our
                                          newsletters.We have children to work
                                          days occasionally.Visits to sites are
                                          made by Benenden Health Care,
                                          BUPA, Medicash and the Civil Service
                                          Benevolent Fund

5.8 If you haven‟t been able to answer questions 5.5 – 5.7, do you collect
similar information to that requested? If so, please give details.

                       Collection of Social/ HR data

Further Information: If there is any other information you think is relevant to
this section, expands on the answers you have provided or a „good news‟
story? Please use the box below;


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