Jean Machlovitz Resume

							Jean Machlovitz
550 Cook Avenue
Middlesex, NJ 08846
(732) 261-0585
jeanmachlovitz@verizon.net

Looking to become a part of a management team that allows me to further my experience
specifically in the areas of payroll, finance, and business law.

Technical / Administrative Skills:

Excel, Word, Power Point
SAP Database Systems                                Internet Explorer
Peoplesoft                                          Various Search Engines




Barclays Capital, New York, NY                                      2004-2007
Payroll and Data Integrity Administrator

      Sarbanes-Oxley rules used concerning payroll and transmission to ADP.
      Reconciled SAP and Peoplesoft Database systems periodically for any
       mismatches or errors.
      Entered all personal information necessary for processing payroll and pursed
       missing information with recruiters and/or the new hire.
      Determined handling of hires (Domestic or Expatriate) according to the
       paperwork submitted by the HR Generalist.
      Also, pinch hit for Graduate and Intern Hires, administering the special rules
       surrounding how their taxes are applied. Additionally, administered changes due
       to F1-B Visa status as applied to where and how they would be taxed.
      Confirmed and updated cost center changes
      Confirmed business entities and changes
      Updated any status changes for employees concerning name changes due to
       marriage, etc.
      Confirmed and applied tax status changes and benefits changes with new and
       current employees in our Peoplesoft data base.
      Handled any changes in employee type due to contract change. (Example: Change
       from Domestic status to Expatriate status).
      Checked and applied for specific expatriate handling instructions and processed
       accordingly. (Example: Benefits only, Home Balance Sheet, Secondee, etc.)
      In charge of processing general deductions, adjustments, and off sets.
      Detailed the procedures for Expatriate Hires for team management
      Created a procedures Manual of all Applications between SAP and Peoplesoft
      Collected and confirmed missing data when necessary to facilitate the expedition
       of payment
      Periodically participated in clearing exception reports
      Generated reports upon request out of SAP reflecting total compensation and
       various miscellaneous reports as requested by management.
      Entered tax information and additional payroll deductions if expatriate status was
       determined.
      Entered Bonus amounts and changes through the year for stock buy outs as given
       to us by the recruitment department.
      Entered Tuition Payments, Severance Payments, Various Bonus Types
      Recorded and administrated all changes submitted – Leavers, Short Term
       Disability, Personal Leave, transfers between Cost Centers, Countries, and
       Business Entities
      Processed reports at the end of each payroll cycle to confirm payments with
       recruiters and compensation – Bonuses, Referral Fees, Tuition payments etc.
      Processed I-9 information and handled I-9 audit by outside auditors.
      Managed UK and US outsource/consultants in SAP for the different businesses as
       part of a Global Team.
      Assisted Managers with the hiring process of outsource/consultants and directed
       them to our legal department for assistance with vendor agreements and scopes of
       services.
      Confirmed cost centers, position numbers, and length of stay for
       outsource/consultants to facilitate hire.
      Managed the leavers security process for outsource/consultants to make sure all
       access to computer and buildings were shut down within a 24 hour period.
      Executed timely payments of all bills for the payroll and benefits department out
       of AIP and applied payments to the specific GLs and cost centers agreed to by
       A/P and the department.
      Prepared all bills for necessary approvals.
      Set up new vendors and new GLs with accounting department when necessary to
       facilitate payment.
      Interfaced with vendors to clear up payment discrepancies or confirm that
       payment was received.


Alert Staffing – Basking Ridge, NJ
Contractor, AVAYA Communications Inc.                                 2001
Project Manager for Federal Employment Eligibility Standards
& Visa/Immigration

      Accomplished full compliance for AVAYA Employees for the Federal I-9
      Instituted new procedures for collecting mandatory federal information
      Enforced employment eligibility standards with all new hires
      Checked I-9 Forms for citizenship, residency, and alien authorization
      Controlled and tracked I-9 Employment Verification Information in Database
      Formed presentation procedures for I-9 and Visa/Immigration on Web for
       managers and employees
Kelly Technical, Raritan, NJ
Contractor, Ortho McNeil Johnson & Johnson                        2000
Database Administrator

      Full Database Conversion of Data
      Accomplished complete consolidation of all phone bills from local and long
       distance carriers
      Tested phone numbers to determine necessity and usage
      Captured information from the Switch and D-Mark for entry into database
      Reorganized workflow and documentation requirements. Trained and interfaced
       between inside and outside contractors.


Logical Logistic Solutions, South Plainfield, NJ
Office Systems Administrator                                     1998-1999

      Automated companies entire accounting system using Quick Books Pro
      Complied expense reports for processing
      Scrutinized legal documents for complete accuracy
      Identified any rebates and discounts to reduce shipping costs
      Verified deliveries
      Handled collections and insurance claims
      Reconciled the companies bank statements


Education:
Berkeley College, Woodbridge, NJ
A.A.S. Degree in International Business
Graduated 1999

Regent University
Virginia Beach, VA
B.S. Degree on line in Global Business in process