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					                           WCICCC Steering Committee Conference Call
                                 October 14, 2010, 10:30 a.m.

Attendance:
Kate (Lewis) Audette, St. Louis VAMC PRRC (Morgan/Scott)
Barb Baker, Congressman Schock's Office (Jacksonville)
Barb Baker Chapin, Transitions of Western Illinois (Quincy)
Anne Dixon, Western Illinois Regional Council (Macomb)
Julie Entrup, YWCA of Quincy
Cheryl Esselman, Two Rivers Regional Council (Quincy)
Glenda Farkas, West Central Illinois Center for Independent Living (Quincy)
Cynthia Grawe, Madonna House (Quincy)
Lori Hall, Prairieland United Way (Jacksonville)
Tammi Longergan, MCS Community Services (Jacksonville)
Susan Nash, Western Illinois Regional Council (Macomb)
Lori Sutton, Illinois Institute for Rural Affairs/WIU (Macomb)
Judy VanAman, St. Louis VAMC PRRC (Morgan/Scott)

   1. Welcome (Glenda Farkas)
   2. Service Provider Update/Personnel Changes
          a. Homeless Prevention and Rapid-Rehousing Program (HPRP) Update (Two Rivers
              Regional Council, MCS Community Services, and Western Illinois Regional Council)
                   i. Two Rivers Regional Council (Cheryl Esselman): HPRP funds are expended in
                      Schuyler County. Adams County has taken some additional applications, but they
                      feel they have enough in that area. Brown and Pike counties has a little money
                      left, should have applications to expend their pots of HPRP funds.
                  ii. MCS Community Services (Tammi Lonergan): Still have HPRP funds left. They
                      are updating files to include form they need to add to the client files.
                 iii. Western Illinois Regional Council (Suzan Nash): WIRC has spent their money
                      and they just have funds left for case management.
          b. Housing/Shelter Service Providers
                   i. YWCA (Julie Entrup): The YWCA has one opening they are trying to fill.
                  ii. Madonna House (Cynthia Grawe): Madonna House is currently full.
                 iii. Western Illinois Regional Council (Suzan Nash): WIRC was able to move their
                      HUD CoC funded units into River Run in Macomb. They had to decrease the
                      number of units from four to three when they shifted to the new units from the
                      Housing Authority units. The units are full.
                 iv. MCS Community Services (Tammi Lonergan): Transitional Housing is full. The
                      DV center in Jacksonville gave them notice that their funding has been cut and
                      will need to close the center for a couple of months.
          c. Other Service Providers
                   i. The St. Louis VA Medical Center, Psychosocial Rehabilitation and Recovery
                      Center (Kate Audette): The St. Louis Homeless Program has 146 beds for the
                      past year and 95 HUD VASH vouchers that are portable. Their program includes
                      9 counties in Missouri and 14 in Illinois, b. Morgan and Scott are the counties in
                      our region that are part of their program. Their program wants to see what needs
                      there are for the veterans in Morgan and Scott counties. The VASH vouchers
                      need to be within a 50 mile radius of their office, which may be out of our area.
                    There is also another program for individuals that have VA loans and are having
                    trouble with their payments. The VA will work with the individuals, rather than
                    the client loosing the housing. Contact Info: kate.lewis@va.gov

3.   CoC Grant/Business
       a. CoC Grant due Nov. 18, 2010. There are two agencies (MCS Community Services and
           QUANADA) that are interested in applying for the permanent housing bonus. HUD has
           changed the criteria, which has given us the opportunity to apply. Need to develop a
           schedule to let Exhibit 2 agencies when they need to have the information submitted to
           the grant. HUD suggests submitting the application at least 48 hours before the due date.
           A selection committee will be rating each proposal to see which agency will be asked to
           move ahead. The selection committee includes Barb Baker Chapin and Suzan Nash. The
           evaluation matrix is based on the 2006 version of the matrix, updated with HUD’s new
           initiatives. A copy of the matrix will be sent with the minutes. The two agencies will
           submit a summary of their project by October 19.
       b. Atlanta, GA HMIS/HEARTH Conference: Glenda Farkas, Mary Muehlenfeld, Tammi
           Lonergan, and Lori Sutton attended the conference the last week in September. June 22,
           2015 is when HUD plans to end chronic homelessness. One area we will need to look at
           if our CoC will have a unified funding source versus our current structure where the three
           agencies receive the funds.

            The HPRP funds will be integrated into the Emergency Solution Grant (ESG). HUD has
            not released the regulations, so DCEO couldn’t give us guidance on how the process will
            work in the future. The ESG providers in our region are: Madonna House, Salvation
            Army, and Quanada in Quincy; and Samaritan Well in Macomb. The current HPRP fund
            recipients are: MCS in Jacksonville; WIRC in Macomb, and TRRC in Quincy. According
            to DCEO, the current regulations would allow MCS to apply, which was the example I
            posed to the individual at DCEO. The ESG providers are eventually suppose to enter
            information into the HMIS. On October 20, there is a webinar with the ESG providers to
            clarify the situation. Suzan Nash noted that there is also a HPRP monitoring
            meeting/conference call.

            The federal programs are working together to coordinate services. The HEARTH Act
            will have more local control. The 3 CoC grants will be merged into one grant.

4. 6th Annual Area 3 Homeless Symposium (see brochure)
       a. October 29, 8 a.m.-1:30 p.m. at the University Union, Western Illinois University,
          Macomb, IL. Please RSVP by October 22.
       b. The symposium will offer a unique professional development opportunity for district
          liaisons, administrators, counselors, and social service providers. The day will offer a
          chance to meet area service providers and develop collaborative strategies for serving
          homeless children and youth.
       c. CPDU and CEU credits will be available.

5. Restart regional full continuum meetings
      a. November 18, MCS Community Services in Jacksonville with John Egans from Illinois
            Department of Children and Family Services discussing the Youth Housing Assistance
            Program (via conference call). The St. Louis VA Medical Center, Psychosocial
            Rehabilitation and Recovery Center will also go over their information.
      b. February 10, 2011 Full Continuum Meeting/Conference Call – Western Illinois Regional
            Council in Macomb.
       c. May 12, 2011 Full Continuum Meeting/Conference Call – YWCA of Quincy, with guest
          speaker Debbi Reed, Director of Chaddock, a residential treatment program for children.
       d. August 2011, 2nd Annual ROE Homeless Liaisons / Homeless Shelter Providers meeting,
          hosted by Eileen Worthington, ROE in Macomb.

6. Other Business
      a. Family Unification Program, e-mail from John Egan (handout)
      b. Supportive Housing Providers Association (SHPA), Annual Meeting, October 19, 2010,
          Springfield. (see brochure)
      c. Corporation for Supportive Housing, Supportive Housing Institute, October 27, 2010,
          Bloomington. (see e-mail handout)
      d. HUD’s Peer-to-Peer in Springfield was attended by Anne Dixon, Tammi Lonergan, and
          Cynthia Grawe.

7. Meeting Schedule:
      a. November 18, 2010 Full Continuum Meeting/Conference Call, MCS Community
          Services, Jacksonville, IL
      b. January 13, 2011 Steering Committee Conference Call
      c. February 10, 2011 Full Continuum Meeting/Conference Call, Western Illinois Regional
          Council, Macomb, IL
      d. March 10, 2011 Steering Committee Conference Call
      e. April 14, 2011 Steering Committee Conference Call
      f. May 12, 2011 Full Continuum Meeting/Conference Call, YWCA of Quincy
      g. August 2011, ROE Homeless Liaisons / Homeless Shelter Providers meeting, Regional
          Office of Education, Macomb, IL
      h. September, 2011 HUD Peer-to-Peer, date and location TBA
   Helping the Pieces Fall Into Place                  For more information, contact:                _______________________
                                                                                                     _______________________
                                                    Eileen Worthington - mworthin@roe26.net
Please RSVP no later than Friday,                       Lynn Hererra - lherrera@roe26.net
October 22, by fax, or e-mail.                Regional Office of Education #26 – Hancock/McDonough
                                                            130 S. Lafayette – Suite 200
                                                                                                         Hellpiing tthe Piieces
                                                                                                         He p ng he P eces
Please print:
                                                                 Macomb, IL 61455                         Falll IIntto Pllace
                                                                                                          Fa n o P ace
                                                     309/837-4821 Phone - 309/837-2887 Fax
                                                                       -or-                          _______________________
                                                                                                      _______________________
__________________________________                    Kristie Parkins – KC-Parkins@wiu.edu           _______________________
                                                                                                     _______________________
Name                                                Department of Social Work - Horrabin Rm. 8
                                                      1 University Circle, Macomb, IL 61455               6ttth Annuall Arrea 3
                                                                                                              h
                                                                                                           6 h Annua A ea 3
                                                     309-298-1071 Phone - 309-298-1601 Fax
__________________________________                           _________ ____ _________
                                                             _________ ____ _________
                                                             _________ ____ _________
                                                                                                        Homelless Symposiium
                                                                                                         Home ess Sympos um
District or Agency

__________________________________                        This program is presented by the
Mailing Address                                           Area 3 Homeless Liaison Project,
                                             Regional Office of Education #26 – Hancock/McDonough,
__________________________________                          in partnership with the
City, State, Zip                                          Department of Social Work,
                                                             College of Education
__________________________________                           and Human Services,
Phone                                                     Western Illinois University.

__________________________________                         Regional Office of Education
E-Mail                                                      #26 - Hancock/McDonough
                                                      John Meixner, Regional Superintendent
                                                     Eric Bryan, Asst. Regional Superintendent
                                                         Eileen Worthington, Area 3 Lead &
I am requesting:       ____ CPDUs (4)                         Director Op Ed Programs

                       ____ CEUs                     _______________________
                                                     _______________________
__________________________________
Social Work license # (If requesting CEUs)

Please return by October 22, to:                         John Tracy, Ph.D., Chairperson,                  October 29, 2010
Eileen Worthington                                         Department of Social Work                      University Union
mworthin@roe26.net                                                                                    Western Illinois University
ROE #26 – Hancock/McDonough                                 Nick DiGrino, Ph.D. Dean,                     Macomb, Illinois
130 S. Lafayette – Suite 200                              Rori Carson, Ph.D. Asst. Dean,
Macomb, IL 61455
309/837-4821 Phone                                    College of Education & Human Services
309/837-2887 Fax                                             Western Illinois University
                                                                                                                                                  SCHEDULE
                                                                                  OPENING SESSION
                                                                                                                                        Registration & Refreshments
                                                                             - ISBE Panel Presentation -                                8:00 – 8:30 Sandburg Lounge
                                                                                 Homeless Education
                                                                           Sharon Neely - Principal Consultant                                 Opening Session
                                                                           Vicki Hodges - Principal Consultant                           8:30 – 9:15 Sandburg Theatre

                                                                          SIS - Student Information System                                    Breakout Sessions
                                                                                   Howard Hamel, ISBE
                                                                                                                                                 9:30 – 12:00
                                                                                BREAKOUT SESSIONS
                                                                                                                                       Keynote – Dr. John Tracy
                                                                                                                                    12:30 – 1:30 - Sandburg Theatre
                                                               Best Practices: Title I, Funding, Reporting & Special
                                                                                                                                CPDUs or CEUs * Available following keynote
                                                                                    Populations
                                                                        Krista Kuntz, ROE #46 Homeless Liaisons                                     PARKING
                                                                                Jessica Crawford, ROE #46                          Parking will be available at the University
                                                                                                                                  Services Parking Lot, University Drive, next
                                                                              Continuums of Care:                                  to the Western Illinois Credit Union. The
                                                                      Assessing Needs & Providing Services                       GoWest Bus ‘GREEN’ will be available in the
                                                               Glenda Farkas, West Central Illinois Center for Independent             parking lot every 5 minutes to take
                                                                                        Living                                  you to the University Union, starting at 7:30 a.m.
                   - Keynote -                                            Communicating With Families of                         (http://www.wiu.edu/about/maps/campusMap.pdf)
                  Dr. John Tracy                                              Very Young Learners
                                                                Gina Ruther, Illinois Head Start State Collaboration Director
Dr. John Tracy addresses educational issues faced by
a homeless child through the eyes of that child in him. A                  Educating Your District Liaison
homeless child until the age of 10, John was taken from                 Kim Gehrke, Asst. Director Area 5, ROE #3
his family and put into the juvenile system in the State
                                                                            Homeless Students With IEPs
of Iowa until the age of 22. John’s educational journey,
                                                                            Leyona Wiley, Assistant Director
like that of all children, cannot be separated from his life
                                                                       West Central Illinois Special Education Coop
experience and worldview. Now, Department Chair of
Social Work at Western Illinois, John has earned 4                    Homeless Youth: The Rest of the Story
degrees; BS in education, MA in counseling and                                     Judge Patricia Walton
guidance; an MSW, and a PhD in Education and
Human Resource Studies (interdisciplinary with social                           From Shelter to School
work). John has 32 years of practice experience, which                     Darla Haley, Springfield CUSD #186
includes Jr. & Sr. High School teaching and counseling,                     Kathy Cisco, Dubois Elementary
child welfare, at risk youth, mental health, forensic                       Tonya Payne, Contact Ministries
therapist, senior therapist, and program development
and administration. Additionally, he has taught at the                    SIS: Student Information System
university level for 6 and one half years. He holds                                Howard Hamel, ISBE
lifetime teaching credentials and a LCSW.
                                                                            Looking at Homelessness:
                                                                           An Administrative Perspective
                                                                          Rob Houchin, Regional Superintendent
                                                                                  ROE #53 - Tazewell
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         Family Unification Program

               From : John Egan (DCFS) <John.J.Egan@illinois.gov>                                                                                                                                Wed, Oct 13, 2010 04:19 PM
            Subject : Family Unification Program
                  To : LA-Sutton@wiu.edu

          I am writing about a wonderful program called the Family Unification Program (FUP). It provides housing choice vouchers to families who are in danger of being placed in or cannot be returned home from
          foster care due to inadequate housing. It also provides vouchers for youth who have aged out of foster care and lack adequate housing. Obviously DCFS is interested in working with local housing authorities
          to apply for the program. This year, they request that we receive the support of the local Continuum of Care when applying for the vouchers. Should your local housing authority apply for funding, we would
          be seeking that support.

          The local housing authority applies for and administers FUP vouchers. I have already reached out to every housing authority in Illinois asking them to apply for funding. I am waiting for their response. I
          hope you will support our efforts to apply for funding from the program for your community. Although the program can only assist families and youth involved with the child welfare system, it still can help
          prevent or end homelessness for families and youth who are at risk of becoming, or currently, homeless. Further information on the program can be found at www.nchcw.org. I have also provided some
          information from the National Center on Housing and Child Welfare on the program below.

          Family Unification Program NOFA has been released

          The U.S. Department of Housing and Urban Development (HUD) has given public housing authorities nationwide until December 1, 2010 to apply for $15 million in new Section 8 Housing Choice Vouchers for
          the Family Unification Program (FUP). FUP provides families involved with the child welfare system with permanent housing and supportive services in order to safely reunite them with their children. FUP
          requires housing authorities to work in partnership with local child welfare organizations to find eligible families, reunite them, and provide ongoing services to help them build safe and stable lives for their
          children. FUP vouchers are also available to help foster youth transition to adulthood from foster care.

          A copy of the latest Notice of Funding Availability (NOFA) is attached to this email or you can click here. Please visit www.NCHCW.org for more information about the Family Unification Program. The NOFA
          is also available at www.grants.gov. All current and potential FUP sites are encouraged to attend the NCHCW FUP training conference November 15-16, 2010 to learn more about applying for funding and
          how to create successful FUP partnerships.

          Family Unification Program Conference in Washington DC, November 15 and 16

          We look forward to seeing all PHAs and their partner agencies at the upcoming FUP training conference, Keeping Families Together and Safe, here in DC November 15-16 to learn about applying for and
          administering a successful FUP partnership. Registration materials and additional information are attached. Visit www.NCHCW.org for more information about FUP and our upcoming conference.

          If you have any questions or concerns, please do not hesitate to contact me.

          John Cheney Egan

          IDCFS Office of Housing and Cash Assistance

          100 W. Randolph, Chicago IL 60601

          312 814-1878 (ph) 312 814-7134 (fax)

          john.j.egan@illinois.gov

          i+s>h+c+be+d

          PRIVILEGED AND CONFIDENTIALITY NOTICE: This email (and/or the documents accompanying such) may contain privileged/confidential information. Such information is intended only for the use of the
          individual or entity above. If you are not the named or intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of such
          information is strictly prohibited. If you have received this transmission in error, please immediately notify the sender by telephone to arrange for the secure return of this document.




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         Illinois Institute Finale Invitation

              From : Janis York <janis.york@csh.org>                                                                                                                                               Thu, Sep 30, 2010 10:56 AM
           Subject : Illinois Institute Finale Invitation                                                                                                                                                          1 attachment
                 To : LA-Sutton@wiu.edu




          September 30, 2010


          Lori Sutton
          West Central Illinois CoC
          Institute for Rural Affairs
          511 Stipes Hall Western Illinois University 1 University Circle
          Macomb, IL 0

          Dear Lori:

          Please join us as a panel of key funders and advocates of permanent supportive housing review and critique presentations from the fourth graduating class of CSH Illinois’ Supportive Housing Institute:
          Opening New Doors. Eight teams from around the State of Illinois will be unveil their plans to develop permanent supportive housing for the diverse populations they serve and who face significant barriers to
          housing.

                     When: Wednesday, October 27th, 9:00 am – 5:00 pm
                     Where: Eastland Suites & Conference Center, Bloomington, IL


          The combined efforts of this year’s Opening New Doors participants represents a development pipeline of over 300 units of supportive housing for homeless individuals, families, and youth, many of whom have
          been homeless for years due to severe mental illness and other disabling conditions. The panel will provide guidance to these project sponsors to increase their competitiveness for local, state, federal and private
          funding opportunities, and build the capacity of Illinois’ supportive housing industry. It is our hope that you can lend us your expertise as part of the presentations.

          The enclosed provides additional information regarding the final project presentations. To confirm your availability to attend, please RSVP to Janis York at 312-332-6690 x10 or Janis.york@csh.org by October
          14th.

          We hope to see you on October 27th and we thank you for your ongoing support!

          Sincerely,



          Cindy Thomas
          Senior Program Manager
          Illinois-Indiana Program

          Supplemental Invite Info

          Team Summary




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West Central Illinois Continuum of Care Consortium -- 2010 Permanent Housing Bonus Evaluation Matrix
Bonus Amount Available: $55,168 for 2 year project
        Project Evaluated:

                                               3                                        2                                        1                                        0                      SCORE WEIGHT TOTAL
                                                                                                                                                                                                              (S x WT)
CHRONICALLY HOMELESS This project will dedicate three                 This project will dedicate two units     This project will dedicate one unit      This project cannot dedicate any
INDIVIDUALS          units for chronically homeless                   for chronically homeless                 for chronically homeless                 units for the chronically homeless
                     individuals. Or, this organization               individuals. Or, this organization       individuals. Or, this organization       individuals.
                     can dedicate two beds/units from                 can dedicate two beds/units from         can dedicate two beds/units from                                                           15      0
                     existing housing under it's control              existing housing under it's control      existing housing under it's control
                     for chronically homeless                         for chronically homeless                 for chronically homeless
                     individuals.                                     individuals.                             individuals.
HOUSING EMPHASIS             Percent of request for housing is        Percent of request for housing is        Percent of request for housing is        Supportive services only, no
                             100% or greater, excluding HMIS          75%-100%, excluding HMIS and             under 75%, excluding HMIS and            housing provided.
                                                                                                                                                                                                          14      0
                             and Admin funding requests.              Admin funding requests.                  Admin funding requests.

PROJECT LEVERAGING           Leveraging is greater than 200% of Leveraging is 100%-200% of                     Leveraging is 50%-100% of project Leveraging is less than 50% of
                             total request.                     project total request                          total request.                    project total request.                                   14      0

CAPACITY                     NEW APPLICANT: In one year,              NEW APPLICANT: In one year,              NEW APPLICANT: In one year,              NEW APPLICANT: No new
                             more than 20 homeless persons            more than 10 homeless persons            less than 10 persons will receive        supportive services will be made
                             will receive new and/or expanded         will receive new and/or expanded         new and/or expanded services.            available through this project.
                             services.                                services.
                             EXISTING CoC APPLICANT:                  EXISTING CoC APPLICANT:                  EXISTING CoC APPLICANT:                  EXISTING CoC APPLICANT:                           12      0
                             According to your last APR, your         According to your last APR, your         According to your last APR, your         According to your last APR, your
                             capacity rate was greater than 80%       capacity rate was between 75% -          capacity rate was between 65% -          capacity rate was less than 65% in
                             in Transitional or Permanent             80% in Transitional or Permanent         75% in Transitional or Permanent         Transitional or Permanent
                             Supportive Housing.                      Supportive Housing.                      Supportive Housing.                      Supportive Housing.
SERVING DISABLED             This project is dedicated to serving This project is dedicated to serving This project is dedicated to serving This project is dedicated to serving
HOUSEHOLDS WITH              five homeless households with        three to four homeless households one or two homeless household           households without children.
CHILDREN                     children under 18 years old.         with children under 18 years old.    with children under 18 years old.                                                                  10      0


COLLABORATION                NEW APPLICANT: This project              NEW APPLICANT: This project              NEW APPLICANT: This project              NEW APPLICANT: This project
                             will deliver services in collaboration   will deliver services in collaboration   will deliver services in collaboration   will deliver services in collaboration
                             or cooperation with 8 community          or cooperation with 5 community          or cooperation with 3 community          or cooperation with fewer than 3
                             service providers, thus reducing         service providers, thus reducing         service providers, thus reducing         agencies. (Based on number
                             duplication of services. (Based on       duplication of services. (Based on       duplication of services.(Based on        project leveraging letters.)
                             number project leveraging letters.)      number project leveraging letters.)      number project leveraging letters.)
                                                                                                                                                                                                          9       0

                             EXISTING CoC APPLICANT:                  EXISTING CoC APPLICANT:                  EXISTING CoC APPLICANT:                  EXISTING CoC APPLICANT:
                             According to your last APR, the          According to your last APR, the          According to your last APR, the          According to your last APR, the
                             employment rate of persons exiting       employment rate of persons exiting       employment rate of persons exiting       employment rate of persons exiting
                             was at least 60%.                        was between 40% - 60%.                   was between 20% - 40%.                   was less than 20%.

CASE MANAGEMENT              Client contacts on a daily basis.                                         Client contacts on a monthly basis. Client contacts average less than
                                                                      Client contacts on a weekly basis.
                                                                                                                                                                                                          8       0
                                                                                                                                            once a month.
FILLS GAPS IN HOUSING        With this project 5 or more housing With this project 3-4 housing units With this project 1-2 housing unit
                                                                                                                                                                                                          8       0
                             units will be provided.              will be provided.                    will be provided.
CONTINUUM AREA               This project will place housing in a This project will place housing in a This project will place housing in a
UNDERSERVED                  county not currently getting HUD     county not currently getting their   county currently getting their
                             CoC funding - Brown, Cass,           preliminary pro rata need of funds, preliminary pro rata need of funds,
                                                                                                                                                                                                          5       0
                             Hancock, Henderson, Pike,            as established by HUD -              as established by HUD - Adams
                             Schuyler, Scott, or Warren           McDonough County.                    and Morgan counties.
                             counties.
PARTICIPATION IN             Has attended more than two           Has attended more than one           Has attended at least one meeting Did not participate in any meetings.
CONTINUUM OF CARE            meeting this year AND attended       meeting this year (September -       this year (September - May).
                             meetings in previous year(s).        May). Has not attended meetings                                                                                                         5       0
                                                                  last year.
                                                                                                                                                                    Total points awarded out of 300 possible          0

				
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