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Organisation

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					       Organisation
The Key to Maximising Your Daughter‟s Learning
             Experience at PLC
                Organisation
                                Scenario

   You are at the gym, in the middle of lunch down at Napoleon Street or at
      work. You receive a call from your daughter saying she has left her
     sports gear, lunch or some other item of clothing at home. You can tell
   your daughter is quite distressed about it and pleads with you to bring up
                     the required items as soon as possible.
What do you do and why?

In small groups take 5 minutes to discuss this scenario and decide on a course of
action.
                  Organisation
               Beliefs about Organisation at PLC
1. Organisation is a key part of success at PLC. Managing things through organisation reduces
stress and maximises opportunity!
2. As a parent, one of the key ways you deal with everyday life is to be organised. Without it the
family would not function! Organisation makes life easier and parents can be role models.
3. Organisational skills seem to come naturally to some of us and some students and adults
have the personality that finds it easy to structure their life and work commitments. Organisation
however can be a learned skill – just like Maths and English you can work and practice to improve
and be successful. Key strategies and tips can help all us to have an easier life both at school and
home.
4. Organisation is one of the key life long skills we all need to develop irrespective of whatever
job we take on.

Organisation is a three-way partnership between your daughter, yourself and the School. It works
best when things are clearly communicated and negotiated. The other key determinant for
organisation to work is a routine.
             Organisation
       PLC structures to help with organisation:

                               1. DIARY
 Students are issued with a diary at the commencement of the year. This
          contains all important School dates, events, times...

                       The diary should be used for:
* Recording all homework, the time allocated to the set tasks and the time
 spent on the tasks. Homework should be ticked off by students once it is
                                completed.
   * Recording important dates, equipment needed, assessment times...
* Communication - you can write a note to the teacher in the diary, e.g., for
             your daughter not being able to participate in PE.
  * Signing - PLC Tutors sign diaries once a week / fortnight and parents
       should sign also to encourage the organisation from students.
              Organisation
       PLC structures to help with organisation:

                           2. TIMETABLE
Students are all given multiple copies of their timetable. They should put one
  of these in their diary, one in their locker and one up at home to use as a
  reference. Colour coding can help here to identify different subjects and
                          requirements. (See example)

From their timetable it can be helpful to create an equipment checklist to tick
        off each day prior when packing for School. (See example)

 On this grid it is helpful to see before and after School also as a reference
                                       point.
            Organisation
       PLC structures to help with organisation:

              3. ASSESSMENT SCHEDULE
Assessment schedules are created at the commencement of each term and
outline when assessments occur in various subject areas. These should be
placed in a prominent area around your home. The students are sent these
and should have a copy in their diary, at home and in their locker. They can
               use colour coding here again. (See example)

  This assessment schedule can assist your daughter to create a „study /
  homework plan‟. This can also be displayed in their room and ticked off
  when completed. (See example) This plan enables them to „justify‟ their
    leisure time and monitors the amount of time spent on homework.
             Organisation
                        Tips for at home!
Room has to be set up at home for study and devoid of television and other
 distractions. Some students find it better to study in the living room
 around people. ( Red people ) Be careful if your daughter is „studying‟ on
 her laptop. Have the computer in a prominent place so that you can
 monitor what they are doing on the computer.

Copy of timetable for school needs to be displayed prominently in room.
 Include the equipment checklist, study plan...

Establish a routine – pack your bag for the next day soon as you get home,
 before dinner but not before they are due to go to bed!

Diary signing happens at a set time and day. Look not just at what has to be
 done in the next few days but a week or more ahead.

Pack your laptop and charger!
             Organisation
                        Tips for at home!

Once the assessment schedule is emailed to you then make a time to go
 through it with your daughter and fill out the diary. Keep your copy in a
 prominent place (fridge door)

Map out the co curricula as well as the academic programme for your
 daughter. Be careful that she doesn‟t over commit. This can be mapped
 using the equipment checklist or study planner.

Help your daughter to know what works best for her, e.g., if she is mainly
 „yellow‟ have a study environment with lots of coloured pens, big pieces of
 paper, talk to her to remind her of what is coming up, if she is mainly red,
 help her to create checklists of what things she needs to bring / remember,
 help her to set up stickies or reminders on her laptop...
                  Organisation
                            Tips for at home!
Colour Coding -
- Using coloured highlighters, e.g., Timetable for different subjects
- Using Coloured stickies – post it notes for different activities – eg green for
homework, yellow for co-curricula, orange for social activities – also good for
reviewing a week – to see where the emphasis is. Colour code study schedule to
see different focus areas. Colour coded „stickies‟ can also be put onto their
computer as reminders.
- A white board at home?
- A pin up board at home?
- Reminder notes in prominent places, e.g., where they would leave the House,
on the bedroom door, on the mirror...
(Works for visual learners – even kinaesthetic learners)
- Putting a sticky note on the front door the night before so that she sees it on the
way out in the morning.
                     Organisation
                                Communication!
                        In the car or walking to School


On the way to school:

Gently set her mind thinking about what lies ahead for the day. Try “What‟s your day like
today, what do you have for the first few periods?” ”Remind me on what is happening
after school today.”

Positively reinforce the organization that they are engaged with. “I know you have a lot of
things on and it is great you are really organised to get it done. Your day should be
easier …”

Be at school by 8.15 to give your daughter time to set up correctly for the day. If they
have activities before School aim to get there 15 minutes prior to the start time so that
they can organise themselves for the day ahead.
                    Organisation
                               Communication!
                       In the car or walking to School




On the way home from school:

If you can, gently de construct the day and acknowledge those really positive
experiences where organisation played a significant part. If things have gone badly
during the day due to organisational issues, then choose your time re visit the
experience and deconstruct it to highlight where a lack of organisation might have
played a part.

“Things didn‟t go well by your own admission because of…
Why do you think this was so...
Which of the things discussed you had control (often organisational ones) over and
could make a change to…
                     Organisation
                           During the School day:
        




Needs to be on time to class so she must have a watch. There are no bells at PLC, so
 she needs to keep time herself. Has 10 minutes in between each class to organise
 herself for the next class.

Store everything in her locker and have it locked at all times. Lockers have been
 specially designed in order to fit in sports equipment, bags (sports and School),
 lapop... Students need to organise their lockers for the day - i.e., have equipment
 ready to get out of their locker.

Store musical instruments in the storage room provided. This is next to Middle School
 Student Services.

Diary in laptop bag always. Take diary, laptop and pencil case to every class.
                    Organisation
                             During the School day:
        




Middle School Student Services has sticky notes (for lost name badges), nail polish
 remover, ribbons, stockings etc available, which can be simply added to the
 student‟s accounts.

MOBILE PHONES - In order to encourage independence in our students and to
 protect students from the use of technology on their mobile phones, phones are to
 be put on silent and locked in student‟s lockers for the entire School Day (8.30 -
 3.30). There is a phone available for student use at Middle School Student Services.
 If students are caught with their mobile phone (even if they are on the phone to you)
 they will be given to the Year Co-ordinator and a parent / guardian will have to come
 in and collect the phone.
            Organisation
                           Miscellaneous!
  Red Slips - Students are given red slips (lunch or after School duty) for
 uniform infringements (Beret), money owed ... These are completed and
                              then signed off.
Lost Property - Ensure all items of clothing are named, there are often 1000
  of the same items. If your daughter has lost something encourage her to
look for it - go to Student Services (both Middle and Senior), check all their
classrooms / learning spaces from the day when the item was lost, ask the
  teacher from the class it was lost to ask the class... Lost property usually
turns up. PE and Dance/Drama have their own lost property boxes. Ensure
   your daughter always locks their locker in order to ensure things are not
                         „borrowed‟ by other students.


                                      v
       Organisation
       Parent Suggestions / Helpful Hints
 What have you found works for
you at home with your daughter?




Discuss in small groups and then we will share as
                 an entire cohort.
  Organisation
          Question Time


     QUESTIONS?
      CONTACT DETAILS:
 YEAR 7 - Gary Green 9424 6490
 YEAR 8 - Sarah Kelley 9424 6434
YEAR 9 - Kristin Keighery 9424 6526

				
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