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Award and Enterprise Agreement
Early Childhood Education Award and the Early Childhood Education Certified Agreement

Essential Qualifications
   Minimum Bachelor of Teaching (Early Childhood), Bachelor of Education (Early
     Childhood) preferred
   Board of Teacher Registration
   Senior First Aid Certificate and CPR
   Current Suitability Card
   LR Driver’s license (where applicable)

{insert information about the kindergarten, eg. Single/double unit, date of establishment,
philosophy, mission, values, etc.

This kindergarten is affiliated with C&K.

Position Relationships
This position is directly accountable to the Management Committee of the Centre. Other
key relationships include children, parents, other team members and the C&K Early
Education Consultant.

    To ensure quality service delivery which provides young children with a secure and
       nurturing environment and serves to meet the needs of the community
    To be an advocate for children’s and children’s rights
    To oversee the overall operation of the centre
    To oversee the formulation of educational programs which are aimed at promoting
       the development of individual children, are developed in co-operation with parents
       and reflect the multi-cultural nature of our community
    To ensure a safe and healthy work environment for everyone
    To promote the centre and C&K to the local community
    To ensure that all communication is conducted in a professional and courteous
       manner (including content, delivery and body language)

Key areas of responsibility in respect to children and the curriculum
   Respect the individuality of each child
   Take a leadership role in ensuring meaningful communication occurs with each
      child throughout the day
   Take a leadership role in using a variety of observational techniques, maintaining
      accurate and comprehensive developmental records about each child
   Take a leadership role in implementing a detailed educational program which :
          o Reflects sound early childhood principles
          o Relates theory to practice
          o Acknowledges parent values and beliefs and the multi-cultural nature of the
          o Respects and celebrates individual differences
           o Encourages partnerships with parents
           o Serves to promote social justice
           o Is in the best interest of all using the service
      In consultation with the children’s parents and team members, develop a sound
       inclusive care and education program founded on the principles of child
       development theories and knowledge of the children in the centre
      Maintain an awareness of current developments in children’s services and support
       the development and implementation of creative and innovative practices where
      To provide comfort to any distressed child
      Evaluate the program and its effectiveness on a regular basis
      Monitor closely children who are experiencing difficulties and after due consultation
       with the director and parents, enlist the assistance of support agencies available in
       the community
      Take a leadership role in ensuring that children’s behaviour is managed in
       accordance with the behaviour management policy of C&K
      Take a leadership position for ensuring that children are well supervised at all times
      Work within and support the philosophy of the centre and that of C&K

Key areas of responsibility in respect to families
   Demonstrate empathy to attitudes and feelings of the parents leaving their child at
      the centre
   Welcome each child and their family into the centre every day
   Ensure all families are treated with respect
   Encourage parent participation in the children’s program
   Communicate the program goals, daily events and information about child
      development effectively through a variety of means
   Instigate regular discussions with parents to share information about the child and
      maintain records of these
   Attend and actively participate in parent meetings and other centre events where
   Prepare and distribute newsletters to parents

Key areas of responsibility in respect to team members, students and volunteers
   Develop and maintain an effective team work relationship with all other team
      members, students and volunteers
   Provide direction to the teacher, assistants, students and volunteers, consulting with
      them regarding the goals and functioning of the program
   Ensure that the teacher, assistants, students and volunteers are using appropriate
      and effective ways of working and communicating with children
   Address issues in relation to staff non-compliance with accepted work patterns,
      behaviours or standards
   Be prepared for and prepare staff for unusual events which may occur concerning
      child safety (eg. Suspected child abuse, a child left at the centre, attempted
      unauthorized removal of a child) and to ensure all staff are aware of centre policies
      and procedures in such cases.
   Share all duties involved in the care and education of the children with the teacher,
      assistants, students and volunteers while maintaining direct responsibility for the
      planning and implementation of the program
      Encourage assistants to be actively involved in the keeping of children’s
       developmental records
      Take a leadership role in team meetings and training opportunities as required
      Share your professional knowledge and experience with other team members while
       respecting and acknowledging that of others
      Undertake other duties as requested by the Committee
      Supervise students in accordance with their educational institution requirements
       and the student policy of C&K
      Ensure the well-being of staff
      Develop rosters and ensure correct implementation in accordance with regulations
       and industrial requirements, organize relief staff as required
      Liaise with the early education consultant about the program goals

Key areas of responsibility in respect to the centre/administrative duties
   Record the daily roll
   Ensure emergency phone numbers are kept in a prominent place near the
      telephone – to include emergency numbers for each child, office bearers, relief
      staff, doctor, ambulance, hospital, fire stations, plumber and electrician
   Provide a Quarterly Report to C&K’s Early Education Consultant by the last Monday
      prior to the end of each school term (see calendar) on the form provided. A copy of
      this is to be kept by the director for reference.
   Provide a Monthly Report to the Committee. As a minimum, this report should
      include information on :
          o Enrolments
          o Curriculum
          o Equipment
          o Maintenance
          o This report to be signed by the Chairman. It is recommended that a
               duplicate book be used for this report.
   Maintain an inventory of equipment which is to be updated on an annual basis. A
      second copy is to be kept off the premises by a committee member.
   Maintain a record of repairs and maintenance – this record to be submitted to the
      Committee to action
   Maintain a record of equipment needed, including a priority list, established, based
      on funds/budget – refer to Equipment Checklist
   Maintain a petty cash record/book
   Maintain a record of any incident – (Incident Notification Form) – refer to the WHS
      plan. In the case of an incident involving a child, the parents must be informed as
      soon as possible. In the case of an incident involving a staff member, the staff
      member’s emergency contact must be notified as soon as possible.
   Maintain Enrolment Agreement Forms – both parents/guardians must sign
   Maintain the Waiting List (refer to the Policy Section). Although waiting lists and
      enrolments are co-ordinated by the Director, it is most important that the Committee
      establish a firm policy to avoid conflict over preferences for places. It is
      recommended that the kindergarten policy on enrolments should be explained
      clearly to parents when children’s names are put onto the waiting list. Parents
      should not be given the number under which the child’s name is entered as this
      may be irrelevant when different age groups and special referrals have to be
      Maintain a record of any medication and/or first aid administered to any child at the
       centre (medication record to include time, dosage, etc.)
      Attend the following meetings/conferences as required :
           o Weekly staff meetings
           o Monthly Committee Meeting (in an advisory capacity)
           o Parent meetings/discussions at which the Director acts as convenor
           o Teachers’ meetings as arranged by C&K or other regional groups
           o Conferences, seminars and other professional development programs held
               outside normal working hours
      To actively plan for and maintain high standards of administration and programs
       relating to children and parents in the centre.
      To be responsible for implementing and maintaining appropriate procedures relating
       to waiting lists, enrolments and prompt filling of vacancies.
      To assist in the formulation and evaluation of the centre budget; monitor
       expenditure and income in accordance with budget estimates and to ensure that all
       steps are taken to comply with the budget.
      To be responsible (or delegate responsibility) for fee collection, receipting/banking,
       and maintenance of petty cash books and associated receipts.
      To work closely with and centre’s Early Education Consultant and to attend
       meetings and provide written reports as may be required from time to time.

Key responsibilities in respect to health and safety
   Be familiar with and practice the Fire and Emergency Evacuation Procedures as
   Be familiar with and comply with the centre’s Workplace Health & Safety Policy and

Key responsibilities in respect to C&K
   To co-operate with, inform and maintain effective communication with the C&K
      Association; and to work closely with the early education consultant, attend
      meetings and seminars as planned, provide written reports as requested and advise
      the early education consultant of any significant happenings in the centre.
   To ensure compliance with C&K policies/procedures as required to maintain
      affiliation standards
   To actively promote the centre and C&K in the community through various avenues
      which may be available from time to time.

Monthly / Daily Tasks
   Daily preparation of materials and setting up of the playroom and playground before
     children’s arrival
   Daily checking of grounds and equipment for broken parts, protruding nails, etc. that
     could cause accidents. This should be done prior to children’s arrival. Maintenance
     needs must be reported to the committee
   Daily greeting of parents and children
   Daily monitoring of the group for signs of notifiable diseases that may require action
     being taken
   Monthly fire drills for staff and children. The fire evacuation plan must be displayed
     and a regular record kept of the monthly fire drill with each group. A visit from the
     Fire Department to witness a fire drill must be arranged within each licensing period.

Non-contact time – The following records to be created and kept
   A written curriculum based on observations, objectives and evaluation
   Individual profiles (these must be kept for all children)
   Initial interviews – this form is to be completed by the director during the initial
     interview with parents. These interviews should be conducted on an individual
     basis outside the session time.
   Home visits – to support the development of partnerships with families
   Parent interviews – these are to be made in relation to child studies/individual
     profiles and should be conducted at least once per year. It is recommended that an
     individual interview be offered to all parents.
   Minutes of weekly staff meeting must be kept. A weekly staff meeting must be held
     with other staff members and/or student teacher(s) who are in the centre for
     practical experience.
   To assist in the development and implementation of policies, procedures and practices

Duties in preparation for the first school term. Note : in accordance with the Award,
these responsibilities may be undertaken during non-term time or at other times
during the Director’s own time outside normal working hours
    The director and staff shall return for some period before the first school day in
      order to check all equipment and prepare the centre for the arrival of the children
    Preparation time is necessary for all Directors/Teachers, but where new
      Directors/Teachers are engaged, more time will be required for interviews, staff
      meetings, meetings with office bearers, curriculum preparation, room arrangement.
    Plans may be made for some children to attend on the first day of the school year
      with daily enrolments increasing by a few children each day until the roll is filled.
      Spaced intake will be at the discretion of the Director, but in consultation with the
      committee. A maximum of two weeks’ is considered sufficient
    Parent interviews for new enrollees should be completed before the beginning of
      the school year. Interviews to be conducted outside the educational curriculum
      hours. These interviews should be conducted by the Director/Teacher who will be
      in charge of the group in which the child is enrolled.
    Preparation of noticeboard displays. The office noticeboard to contact certificates
      such as the licence, qualifications of staff, current first aid qualifications, suitability
      cards, etc.
Duties prior to the end of each school term. Note : in accordance with the Award,
these responsibilities may be undertaken during non-term time or at other times
during the Director’s own time outside normal working hours. The teaching term
includes the last day of each quarter.
    The director is responsible for organizing the cleaning of equipment and the tidying
      up of the centre / bus / van
    Items in storerooms, both internal and external, should be tidied, sorted and
    The filing cabinets should be sorted and organized
    Additional cleaning jobs organized with the committee are to be carried out
    The inventory is to be updated as needed
    A maintenance audit is to be carried out and presented to the committee
    New books are to be catalogued and covered and repairs to books carried out when
    Curriculum materials for the new term should be prepared and/or gathered
    The first aid cupboard is to be
    Repairs to equipment such as puzzles, puppets, aprons, etc. should be organized
      and carried out
    Individual children’s records must be developed consistently
    The emergency number contact list must be kept current
    Petty cash documentation is to be checked and updated
    The budget re equipment needs, etc. should be constantly reviewed
    Materials are to be prepared for noticeboard displays. The office notice board
      should be reorganized
    In September, the waiting list for the following year is to be reviewed and action
      taken in conjunction with the committee, if required (eg. numbers appear to be low)

Duties associated with the closing of the centre at the end of school term (ie.
December) Note : in accordance with the Award, these responsibilities may be
undertaken during non-term time or at other times during the Director’s own time
outside normal working hours. The teaching term includes the last day of each
quarter. Children should attend up to and including the last day of each term
    Parent interviews for new enrolments may be held towards the end of the school
      year or in the week prior to the start of the school year. In either case, confirmation
      of the child’s enrolment is required during October/November and all preliminary
      information given to parents, including the interview date where possible
    All records to be completed
    Should the director not be returning to the centre the following year, the director’s
      annual report to be presented at the next annual meeting should be left for the
      incoming director
    The inventory of equipment and furniture should be checked with needs and repairs
      required being noted and reported to the committee
    The director must organize, in co-operation with the committee, the cleaning and
      storage of equipment and furniture
    The director is responsible for the effective securing of the premises and all outdoor
Selection Criteria

Qualifications :
   Appropriate qualifications in early childhood
   Current first aid certificate including Resuscitation
   Current Suitability Card
   Current Board of Teacher Registration
   LR License or the commitment to obtain one (where applicable)

Experience :
    At least three years’ teaching or directing experience in early childhood settings

Skills :
     Highly developed interpersonal skills and ability to relate to individuals of various
         ages, and social and cultural backgrounds
     High level of written and oral communication skills which reflect a professional
         approach in all circumstances
     Demonstrated leadership ability with small groups and larger teams, including staff
         performance appraisal and management
     A proven ability to work independently, demonstrate initiative and make decisions.
     Demonstrated ability to develop and maintain effective administrative systems,
         including computer skills
     Demonstrated ability to develop, plan and implement a high quality, educational and
         child centred program, meeting the needs of individual children and the group
     Ability to mentor and support others in the provision of appropriate educational and
         care programs

Knowledge :
   A well developed understanding of theories of early childhood development
   A well developed understanding of the provision of a safe, well planned indoor and
      outdoor learning environment
   An awareness of parenting issues
   Knowledge of relevant government Acts and Regulations and the ECA Code of
   Knowledge of community resources available to parents and staff
   Knowledge of Aboriginal and Torres Strait Islander culture and protocols

Attitudes :
     Must possess an enthusiastic attitude towards the care and education of young
     Must serve to promote social justice and equity by demonstrating an attitude of
       acceptance and respect for all children and their families
     Must possess a positive attitude to the inclusion of children with additional needs
       and those of all cultures
     Must possess empathy for the individual needs and desires of the child and their
     A demonstrated commitment to continuing professional and personal development

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