VIEWS: 3 PAGES: 9 POSTED ON: 8/21/2011
Hereford Landscaping. 17 North Grinnell Blvd., Augusta, Oregon 33049 Phone: (293)-492-4854 Fax: (483)-482-8245 Herefordland.com April 30, 2010 Mr. Reginald Clark, Augusta Town Official Augusta Township Council 134 Larry Road Augusta, Oregon 28420 Dear Mr. Clarke: At Hereford Landscaping, we would like to thank you for the opportunity to provide the beautiful city of Augusta with all of its landscaping desires through our expert work. It is our goal to provide Augusta with pristine landscaping on all contracted areas and maintain complete transparency throughout the process. We understand that maintenance is wanted on five miles of Route 24 medians, ten acres of Willoughby Park, and twenty-three acres of Augusta Memorial Golf Course. We plan to keep those areas beautiful through use of diligent work, advanced landscaping equipment, and proper budgeting and time management. Our proposal is designed to provide full disclosure about the important elements of our plan to keep Augusta beautiful. It will explain the different types of advanced equipment that will be used in each individual area, the expertise of our employees and management, the allocation of manpower, the calculated finish time and cost of the entire project, and most importantly the proof that qualifies us for such an important duty. If approved, our work will begin immediately and our concise project timeline will help you understand what aspects of this project will be finished first and what routine we will work under through the dates of May 30 to September 30. Our timeline and explanations will give the Augusta Township Council clear oversight of all tasks so that any city officials, as well as our own staff, can perform quality-control inspections of each area. Thank you for the opportunity to present this plan. We can guarantee to utilize all available measures to keep this job organized, cost-effective, and timely for the benefit of Augusta, Oregon. Sincerely, Executive Planner, Chris Talamantez Hereford Landscape. Chris.Talamantez@hereford.com Advanced Equipment A.) Route 24 five mile median and sidings equipment To keep the medians clean cut, our company pledges to use a very expensive piece of equipment called the 1445 Series Front Mower, made by our close partner John Deere. With this specific model of lawnmower, with a forward Advantages of the 1445 Series speed of 12mph, the time it will take to mow the long stretches of the median will be much shorter. Also, due to Forward speed of 12mph. the 72 inch side discharge compartment, all residual cut grass will be gathered, leaving no manual gathering of Low center of gravity for hill mobility. residual grass. So that you understand the quality of our equipment, I must inform you that we have just recently 72 inch side discharge. acquired five new models of this particular mower as compartment recent as February 23, 2011. Our equipment is new and dependable. B.) Willoughby Park’s 10 acres & Augusta Memorial Golf Course Because parks and golf courses contain many obstacles that have to be carefully mowed around with accuracy, a different model of lawnmower is necessary. For Willoughby Park and the Augusta Memorial Golf Course, we will employ two 7920A- 26HP Pro Decks at each location. This model is more suited for park areas, where grass may contain hidden rocks and tree matter. Advantages of the 1445 Series The anti-scalp wheels will keep the mower in a precise elevated state so that any disruptive particles hidden in the grass will be Anti-scalp wheels provide avoided during the mowing process. Also, at Willoughby Park deck flotation over tough there are multiple obstacles: trees, jungle gyms, swing sets, terrain. walking trails, and many picnic tables and grills. This model’s low Low center of gravity for hill center of gravity and advanced steering system will provide mobility. necessary maneuverability around each obstacle to maintain a consistent cut. 72 inch side discharge. Compartment. We will use two one-and-a-half year old models of the 7920A- 26HP Pro Deck mower at Willoughby Park and Augusta Memorial Golf Course. These models are extremely safe around children that may be in the park or course. They maneuver expertly in difficult terrain that a park or golf course may have. Advanced Equipment Continued… C.) Augusta Memorial Golf Course The golf course will also be the beneficiary of an extra mowing model to provide the precise cut that golf courses need. The model that will be utilized is the 7500 E-Cut Hybrid that is specifically designed by John Deere to maintain fairways at ideal conditions. This model is used by golf courses around the nation. With Advantages of the 1445 Series this model we will be able to keep all fairways in consistent 48-V, 180-amp alternator playing condition. Its large gas tank provides enough power power reel drive. to allow non-stop cutting every day. The amount of time to Tires fitted for proper maintain the fairway will be minimal, allowing weighted distribution. uninterrupted playtime for visiting golfers. 18 gallon tank on board for We will employ four mowers of this specific model. Each long mowing session. model is under one year old. Fig.1- Our work at Windsor Golf and Country Club in Salem, Oregon. Managerial Expertise At Hereford Landscaping we are committed to delivering expert quality landscaping and mowing. We understand that the city of Augusta demands and deserves the best product. Our project managers and site overseers will ensure proper communication is kept during our service. Their collective experience and qualifications are unmatched by our competitors. The will also have regimented visits to fertilize. To understand what we type of management we bring to the table, here are our proposed managers. Roger Bellwade. Roger is from Tucson, Arizona. He holds eight years of landscaping experience with an emphasis on golf course landscaping. In 2001, he worked for four years as the asst. General Manager at William-Lanard Golf Club in Tucson, where his duties included oversight of course conditions and local tournament planning. Since 2005, he has worked with us at Hereford Landscaping, where he has managed the landscaping and mowing of Windsor Golf and Country Club in Salem and Regis Golf Center in Portland. He will directly manage and inspect the mowing at Augusta Memorial Golf Course twice a week. Email: Roger.firstname.lastname@example.org Phone: (234)-493-4985 Edwin Fox, Jr. Edwin Fox is from Portland, Oregon. He has 26 years of experience in lawn mowing and landscape maintenance. He has been here at Hereford Landscaping for 14 years and has overseen many projects including private home and city park grass maintenance around the Portland area. He would be the head landscaper at Willoughby Park. He will directly manage and inspect all work done on a weekly basis to ensure the city’s satisfaction. Email: Edwin.Fox@hereford.com Phone: (234)-463-4385 Harry Duron & Kyle Warner Harry Duron is a nine year veteran landscaper and Kyle Warner has four years of experience. Both are highly skilled mowers and understand everything about John Deere mowing equipment. Harry and Kyle will personally mow the medians of route 24. They have both been grass landscapers at Hereford Landscaping for their entire careers. They have mowed entire subdivisions and private suburbs by themselves. They are highly reputable employees with highway median experience. Harry Duron will conduct a weekly inspection to ensure satisfaction. Email: Harry.Duron@hereford.com Phone: (234)-496-4365 Email: Kyle.Warner@hereford.com Phone: (234)-696-4839 Labor Hours & Schedule This section provides an accurate and detailed estimate on the amount of hours devoted to mowing the contracted areas. Labor hour estimates are added from week to week projections during the months May 30, 2011 until September 30, 2011. Each 122 days Route 24 medians and sidings: The medians of Route 24 will only be mowed once every two weeks for five hours each mowing day. It will allow the city Mowing Date Mowing Hours of Augusta to save money. This decisions stems from the fact May 30, 2011 5 that medians are not very noticed pieces of real estate as June 13, 2011 5 people drive. An every two week mow on a very low cut June 27, 2011 5 setting from our mowers will keep the median grass looking July 4, 2011 5 sufficiently cut. The fewer hours scheduled to mow and the July 18, 2011 5 less gasoline used allows the city to pay less for the service. Aug. 1, 2011 5 Aug. 15, 2011 5 The five hours of scheduled mowing may change according to Aug. 29, 2011 5 weather and littered debris our employees may encounter. If Sept. 12, 2011 5 adjustments need to be made to the scheduled mowing days or Sept. 26, 2011 5 hours then please email Harry Duron at Total Hours= 50 Hrs Harry.Duron@hereford.com. Each mowing day on Route 24 will begin at 7am so that passing cars will see our mowers with enough daylight. 10 acres of Willoughby Park: Willoughby Park will demand slightly more hours of labor. It is Mowing Date Mowing Hours a park with a lot of people traffic during the summer. We May 30, 2011 3 understand it would need to be kept cut more often. We plan June 6, 2011 3 to cut the park on a weekly regiment. In the past we have been June 13, 2011 3 able to cut ten acres of land within a three hour time period. June 20, 2011 3 The hours may change according to weather. June 27, 2011 3 July 4, 2011 3 To avoid the public congestion that could interrupt the mowing July 11, 2011 3 process, we will begin each mowing day at Willoughby Park at July 18, 2011 3 July 25, 2011 3 5:30am. It will allow our employees finish mowing well before Aug. 1, 2011 3 people arrive at the park. Aug. 8, 2011 3 Aug. 15, 2011 3 The day of September 30, 2011 is still scheduled as a mowing Aug. 22, 2011 3 day despite it not being a week after the lawnmowing session Aug. 29, 2011 3 scheduled on September 26, 2011. We have decided to mow on Sept. 5, 2011 3 that day because it would be the last day of our contract and we Sept. 12, 2011 3 would like to leave the park with a fresh cut. Sept. 19, 2011 3 Sept. 26, 2011 3 If the scheduled days or hours conflict with any Willoughby Sept. 30, 2011 3 Park event then please email Edwin Fox at Total Hours= 57 Hrs Edwin.Fox@hereford for rescheduling. Labor Hours & Schedule Continued… Augusta Memorial Golf Course: Most of our labor hours will consist of golf course work. The estimated fairway acreage of the golf course is around one hundred-fifteen. To help achieve a proper cut in expeditious time, we will employ four fairway mowers (listed in the equipment section). Each mower will account for twenty-nine acres of fairway, which will take seven hours to mow. The biggest difference between the golf course and the other contract areas is that a golf course must be cut every other day to maintain thick grass without weeds. To calculate the proper amount of hours necessary we will show you a simple formula instead of a graph. Between May 30, 2011 and September 30, 2011, one hundred thirty-seven days will pass. We will mow every other day for sixty-eight days, seven hours each day. 68 days x 7 hours = 476 hours The sum is four hundred seventy-six hours of labor between the beginning and ending contract dates. Each mow will begin at 8pm at night when the Augusta Memorial Golf Course closes. The approximate completion time will be around 4am, allowing the entire course to be ready for early use each following day. The mowing schedule may change according to weather conditions. For any questions, please email the site manager, Roger Bellwade, at Roger.Bellwade@hereford.com. All mentioned mowing dates can be adjusted and negotiated. Total Hours The sum of all the hours that will be invested on our part into the contract sites is 583 hours, which equates to only thirty hours a week in service. That low amount of hours means more savings for the city of Augusta. Fig.2- Our work can be seen on the Route 6 median, outside of Salem, Oregon. Total Cost To understand the total cost and each of its components, this section will provide a detailed breakdown. Each contract area will be broken down separately and then totaled with the others. The employee price per hour will be added with the price of gasoline and the managerial weekly inspection. The total cost for each site is negotiable. We invite any ideas that can help the city lower the price. Route 24 Medians and Sidings Employee(s) cost…………….2 x $12.50 per hour = $25.00 Total Hours…………………...$25 x 50 hours = $1,250.00 Gas for each Mower……......$3.44 per gallon x 50 miles = $172.00 Gas Total……………………..$172.00 x 2 mowers = $344.00 Weekly inspection……………$200.00 per weekly manager visit x 19 weeks = $3,800.00 $1,250.00 + $344.00 + $3,800.00 Total site cost=5,394.00 Willoughby Park (10acres) *Note: Over the span of the Employee(s) cost…………….2 x 12.50 per hour = $25.00 contract, 190 acres will be Total Hours..............................$25 x 57 hours = $1,425.00 mowed at Willoughby Park. A full tank of 18 gallons for each mower will last the Gas for each Mower……….$3.44 per gallon x 18 gallons* = $ 61.92 entire duration of the Gas Total…………………….$61.92 x 2 mowers = $123.84 contract. Weekly inspection…………$200.00 per weekly manager visit x 19 weeks = $3,800.00 $1,425.00 Fig.3- The park + $61.92 in Portland that + 3,800.00 we just finished in January 2011. Total site cost=5,286.92 Total Cost Continued… Because Augusta Memorial Golf Course mowing is a steeper price than the other site projects, there will be a flat-rate weekly manager inspection cost that covers fertilization and inspections of the grass for the duration of the contract. Augusta Memorial Golf Course Employee(s) cost…………….6 x $13.50 per hour = $81.00 Total Hours…………………...$81 x 476 hours = $38,556.00 Gas for each Mower……......$3.44 per gallon x 18 gallons = $61.92 Gas Total……………………..$61.92 x 6 mowers = $371.52 Weekly inspection……………$2,000.00 for every manager visit $38,556.00 + $2,000.00 + $371.52 18g=63miles Total site cost=40,927.52 Total Operation Cost The final total of all operations will be added up in this section. It will be the total estimation of all factors, including a deposit. Reminder: Each total site cost is open for negotiation so that both parties receive the deal they are looking for. $40,927.52 (Augusta Memorial Golf Course) + $5,394.00 (Route 24 Medians and Sidings) + $5,286.92 (Willoughby Park) Total Operation Costs = $51,608.44 Payment Schedule Payment will be accepted as a weekly check of $2,716.23 or a monthly check of $12,902.11 prior to any service. Any alternate process of payment will be thoroughly examined by all of us at Hereford Landscaping so that both parties can exercise a professional and judicious business relationship. Conclusion Augusta, Oregon, is where our home base is. As fellow Ausgustans, we would cherish the opportunity to work with the city’s local landscapes. We are offering prices that only cover the basics and are open to negotiate because we want to be the city’s primary landscaping service. Our services would not only offer a low amount of hours each week to accomplish a lot of work, but we also have a proven track record that can be seen in the recent photos we’ve included in this proposal. You have been able to read about our very experienced site managers and the state of the art equipment that allow us to do a state of the art job. We are offering transparency and communication throughout this proposed process. We designate managers for each site so that any queries or misunderstandings can be solved in a matter of moments with direct phonecalls to our staff. Our reputation and photographed work speaks for itself. We believe what we offer is in the best interest for both parties: your contracted work stays in Augusta and we get to work for a city that we belong to. Should you need any more information about the components of this proposal, we invite you to communicate with us as you please. Should this proposal fit the needs of the city of Augusta, we can arrange a quick meeting so that all negotiations and formalities can be completed expeditiously. We look forward to furthering our business relationship with the city of Augusta and all of its representatives.
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