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					                                                         C.A.R.E. Program
                                                      Suggestions by Employee

EMPLOYEE NAME :

I.D.         Status             Suggestion Description                                                              Focus Area              Department
1712                            Now that the city of nmb has a new game room we should use it to reward the         Pub./Private Partshp.   Building
                                children of our city that do something well or outstanding in our community. For
                                example: If a young citizen donates time to help others, picks up trash in
                                neighborhood, visits a retirement home, joins a community service group, does
                                well in school or shows improvement in grades they could be given a free evening
                                of game play or roll of tokens as a reward.

                                                     Total Suggestions by Employee                                      1

EMPLOYEE NAME : Adeloni Adeleke

I.D.         Status             Suggestion Description                                                              Focus Area              Department
113          Rejected           Combine activity flyers on one brochure                                             Expenditures            Leisure Services

114          Rejected           Volunteer committee response: Not allowed to work with children. Allow volunteers   Volunteer Program       Leisure Services
                                to work in the summer as do college interns

                                                     Total Suggestions by Employee                                      2

EMPLOYEE NAME : Adrian Trejos

I.D.         Status             Suggestion Description                                                              Focus Area              Department
26           Duplicate          Expenditure committee response on 6/4/09: Rejected-1.Eliminate employee             Expenditures            Public Services
                                luncheons Implemented-2.division t-shirt allowance & Rejected-coffee supp.

215          Rejected           Pub./Private Partnership committee response on 6/8/09: Not Feasible. Library        Pub./Private Partshp.   Public Services
                                concession to sell refreshments - coffee, soft drinks and snaks

254          Closed             Expenditure committee response on 9/17/09: Mr. Austin reported not feasible at      Expenditures            Public Services
                                this time due to equipment life expectancy.
                                Expenditure committee response on 7/31/09: Referred to Workplace Efficiency.
                                Expenditure committee response on 7/16/09: Referred to Adrian Trejos, Public
                                Serrvices for clarification.
                                Govt. Operating Leasing offers a low-cost alternative to equip. purchasing

318          Duplicate          Expenditure committee response on 6/4/09: see 221. Eliminate purcahse of desk       Expenditures            Public Services
                                top calendars - use OUTLOOK instead


11/08/2010                                                                                                                                                     Page 1 of 480
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                                                          C.A.R.E. Program
                                                      Suggestions by Employee

                                                      Total Suggestions by Employee                                       4

EMPLOYEE NAME : Airia Austin

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
25           Implemented       Traffic signal red-light enforcement cameras - fine $125 per violation                 Revenues               Public Services

427          Closed            Expenditure committee response on 6/24/09: close - not financially feasible at this    Expenditures           Public Services
                               time. In lieu of an Ops. Center security guard, install a solar powered perimeter
                               security system. Can also bolster water plant security. Copy of system attached
                               to suggestion. Anticipated $10,000 monthly savings.

754          Being Done        8-27-09: The procurement division of the City had already created an account with      Workplace Efficiency   Public Services
                               the company Survey Monkey which is in use on our website for the Citizen survey.
                               Any department wishing to use this mechanism for surveying should contact the
                               procurement office for the account information. Once the survey is created they
                               can contact Mark Perkins (PSA) or Lori Helton (IT) to place a link on the front page
                               of www.citynmb.com.
                               I received an e-mail to vote for our new Florida Association of Governmental Fleet
                               Administrators (FLAGFA) board members. It was a very quick and in my opinion
                               efficient process. I am proposing we use this as a care initiative to conduct quick
                               surveys via a link on our web site, rather than mailing out surveys. I have no idea
                               on our current cost or methods, hence the reason I am yielding to Mr. Mark
                               Perkins.

                               Please see attached.

                                                      Total Suggestions by Employee                                       3

EMPLOYEE NAME : Alex Estien

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
157          Duplicate         Energy committee response: Being Done. Replace all regular light bulbs                 Energy                 Public Services
                               w/fluorescent light bulbs

                                                      Total Suggestions by Employee                                       1




11/08/2010                                                                                                                                                     Page 2 of 480
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                                                          C.A.R.E. Program
                                                      Suggestions by Employee

EMPLOYEE NAME : Alex Vinokur

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
269          Duplicate         Expenditure committeee response on 6/4/09 - see 295. Eliminate uniform service         Expenditures           Public Services
                               for certain employee groups

                                                     Total Suggestions by Employee                                        1

EMPLOYEE NAME : Alfred D. Sturtz

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
1726                           replace auto-timers on outdoor lights with photo cell switchs. This should save the    Energy                 Police
                               city of north miami beach in fpl cost. Also electrical lights in each room should be
                               controlled by motion detection switches.

                                                     Total Suggestions by Employee                                        1

EMPLOYEE NAME : Alice Magill

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
1127         Duplicate         Similar to suggestion 916                                                              Workplace Efficiency   Building
                               Code should enforce, for firesafety reasons, that all homes and businesses should
                               have their address clearly displayed in the opposite color on the building.
                               We need the City Clerk's office to write the type of business next to the name of
                               the business, so we know what the prior use of the business was for the business
                               tax receipt applications. Now we may have the name John Smith and we do not
                               know what he did for a living.

1212         Being Done        4-23-10 Cmte was advised that this was more a function of bldg division to             Workplace Efficiency   Building
                               produce a flyer rather than city clerk's office. Bldg official stated already being
                               done.
                               The City Clerk's office needs to let the new tenant know that they have a "change
                               of usage" from the previous teneant, which requires a Certificate of Occupancy.
                               The tenant will get a contractor for their permits and unless he applies for a
                               Certificate of Occupancy, which costs 300, after he is finished and his permits
                               have been finalized he will not get a C/O. Tenant is now angry, no one told him he
                               needed to spend another $300, after time to get all of the signatures needed for a
                               C/O that his contractor should have done. Letting the tenant know at time of
                               application for business tax application would alleviate this negative feeling from
                               the new business owner.


11/08/2010                                                                                                                                                     Page 3 of 480
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                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1283         Closed       5-6-2010 Cmte informed that its already a Florida Law to prominently display their          Workplace Efficiency    Building
                          BTRs. Portions already in the works and others are not feasible. Bldg Department
                          management already involved.
                          In our research for occupational licenses, we are coming across many business
                          that do not have occupational licenses and we are losing a lot of revenue. Our city
                          only has one person that actually goes out to check the actural business and he is
                          working in the office and not in the field. The buildind department aslo can not view
                          the city clerk's program to see prior use or if they have occupational licenses and
                          this is taking many hours of use or if they have occupational licenses and this is
                          taking many hours of research. We could cave some money here. Occupational
                          licenses should be posted in the buiness so that when code enforcement and
                          other inspectors come to the business we can clearly see if the business is in
                          compliance. The building department through their inpections is finding out that
                          business are coming and going without ever getting or applying for an occupational
                          license. Again, loss of revenue for the city.

1491         Being Done   Public Private Committee response on 7/15/10: Being Done - Hurricane Season                 Pub./Private Partshp.   Building
                          updates/information streaming on new reader boards.
                          In order to reach the citizens of North Miami Beach, during times of impending
                          hurricane disaster use the new electronic billboards. Now that we are in the
                          hurricane season we can start putting up hurricane preparedness suggestions
                          each week.

1549         Duplicate    Duplicate / Similar to card # 1283.                                                         Workplace Efficiency    Building
                          There seems to be quite a large number of businesses that open without an
                          occupational license and leave before attaining one. Lost revenue. A letter should
                          be sent to all businesses that according to Chapter XII 12-1.9 Posting of a
                          Business Tax receipt in a conspicuous place is required. Then we need to enforce
                          it.

1653                      The City of North Miami Beach needs to send a letter to all business telling them           Workplace Efficiency    Building
                          that they need an occupational license to be open for business and that it needs to
                          be placed on the wall in a conspicuous place. Then in two weeks code
                          enforcement and building inspectors can issue violations . Revenue from non
                          compliance and violations for those that do not comply

1713                      The City of North Miami Beavh should put into effect, an ordinance that would fine          Workplace Efficiency    Building
                          owners of business that complete work without permits or allow work without
                          permits and then, knowing this, rent the space out to tenants that are totally
                          unaware or what was done to the space that they rented. This is becoming very
                          common an causes an extreme amount of stress on the new tenant and a lot of
                          work to the building department researching these problems and trying to explain
                          to the new tenant that they will not get an occupational license until all of the illegal
                          work is brought up to code.




11/08/2010                                                                                                                                               Page 4 of 480
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                                                      C.A.R.E. Program
                                                   Suggestions by Employee

1730                         Homeowners should be more responsible for trimming their trees, instead of the      Revenues               Building
                             neighbors paying to have the tree trimmed on their side or paying to have huge
                             limbs removed after a storm like the one that is approaching. After a certaing
                             height a homeowner should be cited if the trees are not trimmed.

                                                 Total Suggestions by Employee                                       8

EMPLOYEE NAME : Allen Park

I.D.         Status          Suggestion Description                                                              Focus Area             Department
543          Duplicate       Revenue committee response on 6/24/09: referred to Pauletta Murphy on 6/19/09.      Revenues               Leisure Services
                             Duplicate - See Suggestion 296. The city of North Miami Beach should hot a family
                             theater night where people could bring their kids to watch a show or movies and
                             we could charge them a $5 fee and also have food and other items for sale.

649          Closed          8-20-09 Per Cmte, not financially feasible as there are more costs than just        Workplace Efficiency   Leisure Services
                             equiptment such as someone to operated and a library of music to be purchased.
                             Workplace Efficiency committee response on 7/16/09: Referred to Leisure
                             Services.
                             Sound systems inside Uleta Park and Allen Park Gym
                             Due to all the events that we host at the Recreational Center in a calendar year
                             with events such as teen dances; St. Patricks Day, Holiday Parties, End of the
                             Year Shows, in which we have to have a DJ or rent a sound system which range
                             from $300-$800 depending on the time of the event.
                             Cost around $3,000 per sound system x 2 parks/gyms equaling $6,000 that can
                             last about 5 years, worse case scenario and currently we spend around $9,600 per
                             year.




11/08/2010                                                                                                                                                 Page 5 of 480
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                                                     C.A.R.E. Program
                                                 Suggestions by Employee

805          Rejected     From: Murphy, Paulette                                                                Revenues   Leisure Services
                          Sent: Thursday, June 17, 2010 8:10 AM
                          To: Rivero, Carlos; Finney, Glenn
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: RE:

                          Hello Carlos,
                          Most of these suggestions were closed, but here is the info:
                          805 – Rejected – the afterschool program is priced appropriately; raising the fee
                          will decrease numbers

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 3:09 PM
                          To: Murphy, Paulette; Finney, Glenn
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject:

                          Hi folks. All of these “referred” items need to be resolved; either implemented or
                          closed. Also, the “implemented” items must be confirmed as such. Please update
                          these items so that Marcia can give a proper report. Thanks

                          Revenue committee response on 10/7/09:
                          Revenues Idea #805 – Referred to Leisure Serv. on 10/7/09, due by 10/15/09.
                          One way that the city can make money is by charging parents an extra $2.00 a
                          week. The budget for snacks is appriximately $2,000 dollars for the school year. If
                          we charge each parent for each week an extra $2.00, the city will make an extra
                          $2,400 a year.
                          For example: Allen Park has 50 kids in their after care program. If each parent
                          pays an extra $2.00 at the end of the week, that is a total of $100 dollars. In one
                          school year, there is 44 weeks. 44x100=$4,400 which gives the city an extra
                          $2,400 to spend else where.

806          Being Done   Leisure Services response on 10/15/09:                                                Energy     Leisure Services
                          From: Finney, Glenn
                          Sent: Thursday, October 15, 2009 1:00 PM
                          To: Rivero, Carlos; Murphy, Paulette
                          Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                          Subject: RE: CARE Idea referral
                          Good Afternoon Carlos,
                          The reviews on the attached revenue ideas are as follows;
                          # 806 Not practical would use more energy trying to re-cool facilities after being
                          shut down.
                          Duplicate - See 24, 91 7 230
                          We can save energy by turning the AC off at all facilities at night. Keeping the AC
                          on all day, burns more electricity. We can definitely save money and energy by
                          turning the AC off.


11/08/2010                                                                                                                                    Page 6 of 480
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                                                     C.A.R.E. Program
                                                 Suggestions by Employee

861          Duplicate    Duplicate - see 469 - Policy forthcoming                                              Conservation            Leisure Services
                          Power down all computers when not in use. For desk tops, turn off the monitor.
                          The less energy used, the more the city can save.

862          Closed       Conservation committee response on 2/18/10: close - a public education issue.         Conservation            Leisure Services
                          Parks / other city buildings should be sure to put up signs stating patrons to not
                          flush any type of garbage down the toilet. Every flush uses 7 gallons of water.

863          Closed       Conservation committee response on 2/18/10: Close - a departmental education          Conservation            Leisure Services
                          issue.
                          Color ink cost more than black and white ink. Each park should be allowed one
                          color ink cartridge a month. This will cut down on the amount of money the city
                          uses on ink. As well as force each park to be more cautious when printing.

864          Duplicate    Duplicate - see 133, 139, 157 & 165                                                   Energy                  Leisure Services
                          The city should install compact fluorescent light bulbs throughout the building.
                          These types of light bulbs only use 1/4 the electricity of normal bulbs.

935          Being Done   Pub./Private Partnership committee response on 4/15/10: Being Done                    Pub./Private Partshp.   Leisure Services
                          Program: Adult Flag Football
                          Who: 18 & Older
                          What: 7 on 7 flag football / 12 Team League / 15 man Roster
                          Where: 1770 NE 162 Street (Allen Park)
                          Cost: Registration = $100.00 per team / $30.00 Ref fees per game
                          Start up Cost to run Program: $300.00
                          Start Dage: late October (TBA)
                          Times: 7:00pm - 9:00pm
                          Game Times: 6:30pm, 7:15pm, and 8:00pm
                          Prizes include: Team Trophy and Free Registration for the Next Flag League
                          Staff needed: Three Park Staff and Officials
                          Requirements: Registration Forms completed Fees Paid, Team Uniforms.
                          This will make the city an extra $900.00 a season and this money can be used
                          towards programs.

937          Duplicate    Duplicate - See 24, 91 & 230.                                                         Energy                  Leisure Services
                          The city can save money by turning down the thermostat before the end of the
                          night. For every degree we reduce, we will save 5% on heating.

938          Closed       Expenditures response on 2/9/10: Close. City has an in-house car wash facility.       Expenditures            Leisure Services
                          Instead of the city using money on car washes, they can have the male employees
                          hand wash all city vans/cars. To save water, they can wash all the cars once a
                          month.

939          Being Done   Energy committee response on 12/1/09: All city facility A/C filter changes are on a   Energy                  Leisure Services
                          monthly schedule.
                          The city can conxerve energy by cleaning the A/C filters monthly. When the A/C
                          filters are clean, USS energy is used to cool down the building.


11/08/2010                                                                                                                                                 Page 7 of 480
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                                                         C.A.R.E. Program
                                                     Suggestions by Employee

940          Being Done       Energy committee response on 12/1/09: Being done - see 280, 290 & 709.                    Energy         Leisure Services
                              City should try to invest in hybrid cars. To save money on gas as well as help
                              reduce our carbon foot print.

941          Closed           Energy response on 1/21/10: Already have this equpment.                                   Energy         Leisure Services
                              Parks should invest in our own field lining machine. This will help us save money
                              on renting as well as gas.

942          Closed           Grants committee response on 3/18/10: Close - Not applicable.                             Grants         Leisure Services
                              Parents should be charged late fees on their weekly payments when they are late.
                              This will make the city more money as well as make parents more responsible for
                              making their payments on time. The extra money can also be used as scholarship
                              grants to keep other parents out.

943          Being Done       Conservation committee response on 2/18/10: Being Done                                    Conservation   Leisure Services
                              The city should plant more trees in the community to help our environment. This
                              will help with the green house effect as well.

944          Being Done       Conservation committee response on 2/18/10: Being Done                                    Conservation   Leisure Services
                              To recycle and conserve the amount of paper being used by each park, we should
                              have one paper shredder at each facility. This will help with recycling the paper we
                              used.

1631         Duplicate        Duplicate see 435,906,1471                                                                Energy         Leisure Services
                              Sensor lights should be installed inside and outside of facilities to prevent theft and
                              conserve energy.

                                                    Total Suggestions by Employee                                         18

EMPLOYEE NAME : Allen Park Community Center

I.D.         Status           Suggestion Description                                                                    Focus Area     Department
1703         Duplicate        Duplicate - Please see 960 & Being Done by installing programmable A/C                    Energy         Leisure Services
                              thermostats.
                              by turning up the air conditioning up 10-15 degrees when not in use for 8 hours
                              there can be a savings of abou 5%-15% a year. That’s a savings of as much as
                              1% for each degree. Programmable thermostats can be set to return to normal
                              temperature automatically when facilities are back in use.

1705         Being Done       Being Done - See 133                                                                      Energy         Leisure Services
                              The use of incandescent light bulbs in the facilities canhave an estimated saving of
                              $30.00 in energy costs over the life of the bulb.
                              Average building=72 bulbs
                              72x$30.00=$2,160.00



11/08/2010                                                                                                                                                Page 8 of 480
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                                                         C.A.R.E. Program
                                                     Suggestions by Employee

                                                    Total Suggestions by Employee                                         2

EMPLOYEE NAME : Alysande Carrington

I.D.         Status           Suggestion Description                                                                  Focus Area             Department
426          Rejected         Workplace Efficiency committee response on 6/11/09: Not feasible as would               Workplace Efficiency   Leisure Services
                              create hardship on time keepers in reading the hand written information. Eliminate
                              use of labels on employee time cards. Have employee complete the required
                              information on the time cards themselves.

542          Rejected         Revenue committee response on 6/24/09: rejected by Glenn Finney. 1. Increase            Revenues               Leisure Services
                              the entry fee for Victory Pool 2. Increase the cost of swimming lessons.

867          Duplicate        Workplace Efficiency response on 11/19/09: Duplicate - see 762.                         Workplace Efficiency   Leisure Services
                              In order to save money and also be more eco-friendly, it is my suggestion that the
                              city try the following:
                              1. Allow users to be able to complete forms on line. (I noticed that you can not type
                              within the forms.)
                              2. Instead of having to print forms, then fax or deliver them. We should be able to
                              email forms to the appropriate department and ourselves, for record keeping
                              purposes.

936          Duplicate        Duplicate - See 455 & 826.                                                              Workplace Efficiency   Leisure Services
                              Every week all employees get a paper with their statement earnings. I think we are
                              wasting money and killing unnecessary trees, when we can use an online based
                              application that will allow employees to log in and check their statements.
                              Furthermore, this online application should enable the employee with the option to
                              print his or her earnings if they like.

1697         Duplicate        Duplicate see 482,526, 654,931,982,1128, 1133                                           Revenues               Leisure Services
                              To place parking meters along Hanford Blvd, on 19th ave and 181 Street (the
                              newley renovated parking area). Not sure, if we have other areas we can place
                              parking meters but if so, I think this is a great way to generate revenue.

                                                    Total Suggestions by Employee                                         5

EMPLOYEE NAME : Andre D. Taylor

I.D.         Status           Suggestion Description                                                                  Focus Area             Department
117          Rejected         NMB city youth basketball tournament                                                    Revenues               Leisure Services

                                                    Total Suggestions by Employee                                         1

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                                                          C.A.R.E. Program
                                                      Suggestions by Employee

EMPLOYEE NAME : Andre Taylor

I.D.         Status            Suggestion Description                                                                 Focus Area              Department
1345         Closed            5-17-2010 Cmte informed by Leisure Services that we cannot do that as both             Workplace Efficiency    Leisure Services
                               camps are full with waiting lists. If we run a basketball camp there will be several
                               residents that will not have space for camp
                               I think we should combine both the Y.E.S. center and the Uleta Park summer
                               camp into one camp and run a basketball camp at Uleta Park Community center.

                                                     Total Suggestions by Employee                                        1

EMPLOYEE NAME : Anonymous

I.D.         Status            Suggestion Description                                                                 Focus Area              Department
3            Duplicate         Energy committee response: referred to Conservation committee. Comprehensive           Cons./Energy            Anonymous
                               study is in progress by Conservation committee. Close City Hall one day a week

3.1          Closed            Expenditure committee response on 6/4/09: Done. Eliminate management leave             Expenditures            Anonymous
                               pay-out

3.2          Being Done        General employee pay-out 24-40 hrs. per yr. at anytime                                 Workplace Efficiency    Anonymous

3.3          Closed            Pub./Private Partnership response on 6/8/09: Leisure Services programs are             Pub./Private Partshp.   Anonymous
                               maxed out w/current budget. More P&R activities - sports, classes, etc.

3.4          Being Done        Enforce reporting to work on time, completing a 40 hr. wk.                             Workplace Efficiency    Anonymous

4            Implemented       Improved A/C controls in the I.T. department                                           Conservation            Anonymous

4.1          Closed            Conservation committee response on 9/17/09: Care Suggestion 4.1. It was                Conservation            Anonymous
                               complete. The original care card referred to IT room temp control. It was done.
                               Conservation committee did not review for the item referred to eliminate personal
                               heaters. Personal appliances policy in progress.
                               Conservation committee response on 7/16/09: Personal Appliance Policy pending.
                               Improved A/C controls in office to eliminate personal heaters.

4.2          Being Done        Revenue committee response on 6/24/09: City promotes the importance of good            Revenues                Anonymous
                               health to its residents and employees by offering various programs and facilities
                               such as: Victory Pool, Washington Pool, Uleta Pool, Allen Park Gym, Disability
                               Gym, Police Gym, and Weight Watchers Group. Enforce & promote public health
                               practices/save on health ins.

4.3          Implemented       Make pool and mtg. rooms available for parties/Ft. Lauderdale                          Revenues                Anonymous

11/08/2010                                                                                                                                                       Page 10 of 480
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                                                        C.A.R.E. Program
                                                  Suggestions by Employee

9            Duplicate     See 261, 412, 423 & 429 which has been presented to CM office. This is the first 4   Rev./Energy/Cons.       Anonymous
                           day work wk./10 hr. day suggestion of many. Supporting data confirms savings.
                           Conservation committee response on 5/26/09: We don't have Suggestion #9 but
                           similar to Suggestion #261. Comprehensive research has been conducted by
                           John Deck of the C.A.R.E. Conservation committee.

17           Being Done    Workplace Efficiency response on 11/19/09: Being Done                                Workplace Efficiency    Public Services
                           Inform general employees of applicable information from staff mtgs.

18           Being Done    Manager positions/salaries should be based on qualifications/competence              Workplace Efficiency    Public Services

79           Being Done    Dept. head should be able to sit at any desk and do any job as needed                Workplace Efficiency    Anonymous

125          Closed        Volunteer committee response on 6/18/09: Has been tried but not successful.          Volunteer Program       Leisure Services
                           VolunSeniors/Youth program - working and sharing together

137          Implemented   NMB business sponsorships of city events and programs                                Revenues                Leisure Services

138          Rejected      Lobbyist or lobbying firm to bring in new businesses and construction                Revenues                Leisure Services

148          Closed        More hours for part timers                                                           Workplace Efficiency    Leisure Services

167          Closed        Workplace Efficiency committee response on 7/16/09: See 168 & 169. Collective        Workplace Efficiency    Public Services
                           bargaining issue.
                           Task scheduling for Trash & Recycling division as is Commercial & Residential.

168          Closed        Workplace Efficiency committee response on 7/16/09: See 167 & 169. Collective        Workplace Efficiency    Public Services
                           bargaining issue.
                           Task scheduling for Trash & Recycling division as is Commercial & Residential.

169          Closed        Workplace Efficiency committee response on 7/16/09: See 167 & 168. Collective        Workplace Efficiency    Public Services
                           bargaining issue.
                           Task scheduling for Trash & Recycling division as is Commercial & Residential.

216          Rejected      Expenditures committee response on 6/4/09: A valuable community outreach             Exp./WP Eff.            Anonymous
                           program that should not be eliminated at this time. Eliminate the bottled water
                           program

217          Being Done    Volunteer committee response on 10/15/09: Being Done                                 Volunteer Program       Anonymous
                           Replace one-day Teen Spring Cleanup w/ongoing neighborhood program

232          Closed        Pub./Private Partnership committee response on 6/8/09: Part of "Adopt-A-Park".       Pub./Private Partshp.   Anonymous
                           Local businesses support of children's sporting events

237          Closed        Expenditure committee response on 7/16/09: Comprehensive Annual Financial            Exp./Rev.               Anonymous
                           Review (CAFR) is available on city website. Include city monthly finalcial reports
                           and data on website

11/08/2010                                                                                                                                                 Page 11 of 480
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                                                    C.A.R.E. Program
                                                 Suggestions by Employee

261          Duplicate    See #9, 261, 412, 423 & 429 - Four day work week or 9 hr day/80 hr over 2 weeks     Rev./Energy/Cons.      Anonymous
                          w/alternate Fridays off. Conservation committee response on 5/26/09: A
                          comprehensive report can be given.

265          Closed       E.S. Guard House - Spec. Taxing District - NMB bills County for Maint.              Exp./WP Eff.           Anonymous

273          Duplicate    Expenditure committee response on 6/4/09: Rejected - Duplicate - See 38, 219,       Expenditures           Anonymous
                          276. Eliminate purchase of coffee, tea, sugar, cups, etc.

274          Rejected     Expenditure committee response on 6/24/09: rejected. Limit Ch77 broadcast hours     Expenditures           Anonymous

275          Rejected     Expenditure committee response on 6/4/09: Program is a valuable community           Expenditures           Anonymous
                          outreach tool. Eliminate 12oz bottled water/provide 5gal only-except for special
                          events

276          Duplicate    Expenditure committee response on 6/4/09: Duplicate - See #38, 219, 273.            Expenditures           Anonymous
                          Modulate or eliminate purchase of coffee & meal supplies.

292          Rejected     Volunteer committee response: Not feasible due to liability issues. Establish       Volunteer Program      Leisure Services
                          volunteer staff committee to feed the homeless

294          Closed       From: Rivero, Carlos                                                                Revenues               Leisure Services
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          294 Close

                          Include after business hours transportation for students who are tutored

297          Being Done   Holiday, job listings, etc. via email and/or on InsideNMB - save paper              Workplace Efficiency   Finance

302          Closed       More important needs than filling Code Compliance position                          Workplace Efficiency   Finance

308          Duplicate    Energy committee response on 7/16/09: Duplicate, see 4.1, policy pending.           Energy                 Human Resources
                          Ban use of personal appliances by city employees

389          Being Done   Revenue committee response on 6/4/09: Already done. Enforcement of illegal          Revenues               Finance
                          pruning and removal of trees.

390          Closed       5-8-09 Per Cmte, not feasible to implement and raises computer security issues.     Workplace Efficiency   Finance
                          City website on-line customer service chat window in lieu of having the customer
                          on hold for long periods of time.

393          Duplicate    Resident submitted anonymous suggestion. Traffic light video cameras.               Revenues               Anonymous
                          Duplicate: See Suggestion #25 - Airia Austin 305.948.2936 Public Services Traffic
                          signal red-light enforcement cameras - fine Implemented $125 per violation.

11/08/2010                                                                                                                                              Page 12 of 480
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                                                   Suggestions by Employee

403          Being Done    Increase Customer Service employees on incoming call rotation.                       Workplace Efficiency    Anonymous

428          Closed        Expenditure committee response on 6/24/09: Close. Equitable employee family          Exp./Rev.               Public Services
                           health care coverage.

429          Duplicate     Duplicate - See #428, 430, 431, 432 - All employees from City Mgr. to lowest paid    Expenditures            Public Services
                           MW should pay the same family health coverage.

431          Duplicate     Expenditure committee response on 6/4/09: Duplicate - See 428,429,430,432.           Expenditures            Public Services
                           Everyone should pay their share of family health coverage.

432          Duplicate     Energy committee response on 6/4/09: Duplicate - See #428-431 - Every                Expenditures            Public Services
                           employee should pay equally on family health insurance coverage.

468          Closed        Duplicate - Rent McDonald/Y.E.S. Center for private parties during the months of     Revenues                Leisure Services
                           June and July. Rentals are currently not accepted during the summer months.

469          Duplicate     Energy committee response: Policy forthcoming - Implemented. Uleta - All             Energy                  Leisure Services
                           employees should power-down all electronic devices at their designated work
                           station when they are finished for the day.

470          Closed        Pub./Private Partnership committee response on 7/16/09: Potential conflict with      Pub./Private Partshp.   Leisure Services
                           P.A.T. Café vendor.
                           Pub./Private Partnership committee response on 6/8/09. Review.
                           Washington Park - Create a daily concession stand at Allen Park. There are many
                           programs going on at this facility daily.

484          Rejected      Revenue committee response on 6/24/09: cannot compete w/retail. Use I.T.             Revenues                Anonymous
                           resources to help residents with their computer issues and charge them a minimal
                           fee.

485          Being Done    Would like to see some kind of committee or like P.D. has an internal affairs team   Workplace Efficiency    Anonymous
                           to look into employees that are on I.O.J. or lite duty work. Employees that have
                           been on lite duty for a long period of time or history of back-to-back injuries.

488          Rejected      Pub./Private Partnership committee response on 7/16/09: Potential loss of            Pub./Private Partshp.   Human Resources
                           revenue to the city.
                           Provide access for affordable solar power to residents of NMB by allowing them to
                           purchase thru the city (funded by a bond). Their cost (actual cost of system +
                           interest + appliation fee + admin. fee) is paid back via property taxes over a 20
                           year period. See attached. Should result in net cost to city application & admin.
                           fees can fund a portion.

533          Implemented   City Policy #40 - Vehicle Idling Policy. The city may want to initiate a policy to   Conservation            Community Development
                           ensure vehicles are not running without an operator or idling while writing up
                           extensive reports. This is also a safety issue to prevent carbon monoxide
                           poisoning.



11/08/2010                                                                                                                                                 Page 13 of 480
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                                                Suggestions by Employee

539          Closed      Expenditure committee response on 6/24/09: Miami Gardens mandate. The use of           Expenditures           Public Services
                         city garbage bin at the Norwood Water Plant. Use city garbage truck to pick-up
                         garbage. Discontinue Waste Management contractor and save the city money.

544          Duplicate   Workplace Efficiency response on 12/17/09: Card # 544; As of the 12-17-09              Workplace Efficiency   Leisure Services
                         Beverly stated it is being implemented as of January 2010. This card has been
                         under review for sometime.
                         Workplace Efficiency committee response on 7/16/09: See 586.
                         The Leisure Services department thrives on part-time employees. Having said
                         that, there are many part-time employees who do an outstanding job and go way
                         above and beyond measures. Many of these employees have been here for years
                         longer than some full-time employees who work for the city. With that said, I think
                         we should not exclude but include part-time employees in the election process for
                         Employee of the Month.

547          Duplicate   Dupliate - See Suggestions 391 & 419. Cutting paper use. As a city, we use a lot       Workplace Efficiency   Leisure Services
                         of paper, write memos, fill out forms, send faxes, etc. A lot of it could be reduced
                         by using electronic forms and e-mail. When appropriate, use double sided instead
                         of single sheet when making copies. Reducing the amount of paper used in an
                         office would save energy and money.

548          Duplicate   Revenue committee response on 6/24/09: being done. Duplicate - See                     Revenues               Leisure Services
                         Suggestions 121, 124, 454, 468, 513. Offer small rentals at Uleta's playschool and
                         at Highland Village Community Center. Would be good venue to hold children's
                         birthday parties.

620          Duplicate   Revenue committee response on 7/13/09: Sent to Pub./Priv. committee.                   Revenues               Community Development
                         Duplicate - See 492 & 494. Create metered parking.

623          Duplicate   Revenue committee response on 7/13/09: duplicate - CLOSE.                              Revenues               Community Development
                         Duplicate - See 4.2, 130, 454 & 545. Rent out Victory Pool for parties and events.

624          Closed      Energy committee response on 7/16/09: Not practical.                                   Energy                 Community Development
                         Offer preferred parking for hybrid vehicles.

625          Duplicate   Revenue committee response on 7/13/09: duplicate - CLOSE.                              Revenues               Community Development
                         Duplicate - See 141, 256, & 618. Sell city water in vending machines and to local
                         stores and markets.

645          Closed      Duplicate - See 83, 267, 420, 491, 509, 618 & 625. Public/Private Parnerships          Revenues               Leisure Services
                         committee has coordinated a citywide contract with Gilly Vending to include
                         increased revenues to the city. Invest in our own vending machines for more
                         revenues.




11/08/2010                                                                                                                                                Page 14 of 480
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                                                           Suggestions by Employee

646          Rejected               Pub./Private Partnership committee response on 7/16/09: Rejected.                      Pub./Private Partshp.   Leisure Services
                                    NMB-Line - Family & Friends Day - We can have vendors come out give live
                                    entertainment, water activities, food sales, arts & crafts, something for adults and
                                    kids, karaoke, pictures. You have to kick out money to make money and that can
                                    help with some repairs or help summer camp or other school or what ever is
                                    needed. When you step out to the community, the community will step in to help
                                    us as needed a family or friend. What ever happened to block parties? Estimated
                                    cost: vendors & live entertainment $500. Food, games, etc. $450. The city should
                                    make back over $2,000.

648          Rejected               Revenue committee response on 7/31/09: Rejected by Glenn Finney.                       Revenues                Leisure Services
                                    Increase fee for Summer Camp to $45/week.
                                    These are are neighboring cities that offer comparable programs:
                                    City of Miami Gardens - $45/week
                                    City of Miramar - $120/week
                                    City of North Miami - $60/week
                                    City of Aventura - $168/week
                                    City of Sunny Isles Beach - $95 - $105/week

652          Closed                 Duplicate - See 443. Instead of posting the individual pictures of the council         Expenditures            Leisure Services
                                    members all over town, I suggest they pose for a group picture. This will signify
                                    leadership in unity. A united front for people of NMB to follow and work with during
                                    this new administration. It would also save the city money by not having to pay for
                                    a large number of picture frames that usually need to be purchased.

656          Duplicate              Duplicate - See 532. Build a skating park for the youth in North Miami Beach. The      Grants                  Leisure Services
                                    children usually congregate by WalMart, the PD and NMB High School to practice
                                    their stunts.

672          Defer To Future Year   Workplace Efficiency committee response on 9/17/09: Defer                              Workplace Efficiency    Leisure Services
                                    We should invest in surveillance cameras for our community centers. In the past
                                    we have been targeted and we should prepare for the future.

                                    Note: Possibly a Grants Committee matter.
                                    7-31-09 Cmte agreed to refer to GRANTS

685          Closed                 7-31-09 Cmte agreed that existing floating leave time addresses this issue.            Workplace Efficiency    Public Services
                                    Recently there was talk of misuse of sick vs. annual days. Annual days are
                                    supposed to be for planned vacation or days off. Sick days when you or a family
                                    member is sick. Sometimes, things come up and you need a day off to conduct
                                    business or car repair. You're not sick! Don't want to be! Why not charge them to
                                    "personal" days? Many cities, gov't. and private companies use that terminology.
                                    By the way, city policy #11, 28 or 32 do not clearly describe how days should be
                                    used…

                                    Note: This suggestions does not take into account the birthday and two (2)
                                    floating holidays the city provides for unscheduled emergencies - Bruce - 7/24/09.


11/08/2010                                                                                                                                                            Page 15 of 480
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                                                   Suggestions by Employee

686          Closed        7-31-09 Cmte already addressed this issue several months ago and machines              Workplace Efficiency    Public Services
                           cannot be left on overnight in violation of energy policy and also for security
                           issues. Detrimental Virus scans run in the background not back-ups of data.
                           Every Thursday, around 11AM, I.T. does a network-wide back-up. Our computers
                           become very slow to the point of almost locking up! This is detrimental to
                           productivity and workplace efficiency. We are litteraly handicapped if trying to get
                           something done. Can't they do it after hours or at 7AM? If computers need to be
                           "on" then maybe for that day of the week we leave them "on".

690          Duplicate     Duplicate - See 54.                                                                    Conservation            Community Development
                           Install low-flow or waterless urinals.

691          Closed        Pub./Private Partnership committee response on 9/17/09: Close.                         Pub./Private Partshp.   Community Development
                           Create a farmer's market at City Hall - lease space to vendors.

692          Being Done    Being Done - Lighting Control Policy #39 - See similar suggestions 106, 144, 231,      Energy                  Community Development
                           524 & 577. Encouraging the use of natural light during working hours is an internal
                           operational issue.
                           Encourage employees to use natural light rather than electrical lights, especially
                           east facing windows in the morning, west facing windows in the afternoon. Also
                           encourage the use of task lighting rather than full ceiling illumination.

696          Implemented   From: Rivero, Carlos                                                                   Revenues                Community Development
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           696 Close, implemented through Ordinance 2009-29

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 2:31 PM
                           To: Kamali, Shari; Heid, Chris
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon folks, the following CARE suggestions have been forwarded to
                           your Department in the past and need to come off the “referred” category; those
                           shown as “implementing” need to be verified as such. Please try to process these
                           so that Marcia can give a progress report. Thanks

                           Revenue committee response on 9/3/09: Forwarded to Bob Nix (CD) on 9/3/09
                           Raise and enforce towing medallion fees ($50 per tow truck currently) and towing
                           sign fees ($5 per sign up to 5 signs, #3 for each additional sign).

709          Being Done    Similar to 280 & 290. When purchasing replacement vehicles, hybrids are being          Energy                  Leisure Services
                           considered where applicable.
                           As we are replacing cars, we should replace them with hybrids.


11/08/2010                                                                                                                                                   Page 16 of 480
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                                                  Suggestions by Employee

741          Implementing   From: Rivero, Carlos                                                                Revenues   Community Development
                            Sent: Wednesday, June 16, 2010 3:19 PM
                            To: CARE Public-Private Partnership Committee
                            Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                            Subject: CARE suggestiopns non-response

                            Good afternoon folks, the following items need to be resolved / taken off the
                            referred category. Please either close or implement the unresolved items and
                            confirm the implemented ones.

                            Public/Private Partnership committee response on 9/14/09 - In Progress.
                            P&Z - Charge a "Video & Film Fee" for all commercials & videos shot in the city.
                            This should require a permit.

742          Duplicate      Duplicate - see 176, 279 & 306. P&Z - Sell surplus city owned property as           Revenues   Community Development
                            contained in "city of North Miami Beach owned real estate properties" dated April
                            2009.

743          Duplicate      Duplicate - see suggestions 25, 393 & 706. P&Z - Extend "red light" program to      Revenues   Community Development
                            other intersections and to other infractions.

744          Closed         From: Rivero, Carlos                                                                Revenues   Community Development
                            Sent: Tuesday, July 13, 2010 12:02 PM
                            To: Alexander, Bruce
                            Cc: Fennell, Marcia
                            Subject: RE: CARE Suggestions Report
                            744 Close

                            P&Z - Establish a fee for "special event permit" these are reviewed and monitored
                            by several departments at no fee.




11/08/2010                                                                                                                                  Page 17 of 480
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                                             Suggestions by Employee

745          Closed   From: McGriff, Bernard                                                                Revenues   Community Development
                      Sent: Tuesday, August 31, 2010 5:31 PM
                      To: Heid, Chris; Kamali, Shari; Azan, Philip
                      Cc: Gooding-Liburd, Susan; Fennell, Marcia; Baker, Kelvin; Alexander, Bruce;
                      Stampp, Kanika; Baker, Kelvin
                      Subject: RE: CARE suggestions followup

                      Chris: Your immediate updated responses are appreciated. We will note
                      suggestion #745 “closed’.

                      From: Heid, Chris
                      Sent: Tuesday, August 31, 2010 3:40 PM
                      To: McGriff, Bernard
                      Cc: Kamali, Shari
                      Subject: CARE suggestions followup

                      Staff does not support 745, increase in the tree removal permit fee, as we are
                      concerned that a higher fee may discourage residents from getting a permit,
                      removing the tree without city input and without the typically required mitigation.

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 2:31 PM
                      To: Kamali, Shari; Heid, Chris
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon folks, the following CARE suggestions have been forwarded to
                      your Department in the past and need to come off the “referred” category; those
                      shown as “implementing” need to be verified as such. Please try to process these
                      so that Marcia can give a progress report. Thanks

                      Chris Heid response on 10/7/09:
                      From: Heid, Chris
                      Sent: Wednesday, October 07, 2009 4:53 PM
                      To: Rivero, Carlos
                      Cc: Nix, Robert; Alexander, Bruce
                      Subject: Car Suggestions #745 & #829
                      In response to our conversation referencing Care Suggestions # 745 and # 829, I
                      have spoken to the Director about these items. The Department is interested in
                      pursuing both suggestions. I have started to look into setting equitable costs for
                      these fees, which ultimately would need to be established by an Ordinance
                      adopted by the City Council.
                      Revenue committee response on 10/7/09:
                      Revenues Idea #745 – Returned to Chris H. for implementation on 10/7/09
                      Increase "tree removal permit" fee. Currently $15 per tree. Fee does not cover
                      required site visit(s) by staff member(s) and administrative processing.


11/08/2010                                                                                                                              Page 18 of 480
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                                                     C.A.R.E. Program
                                                 Suggestions by Employee

750          Being Done   Volunteer committee response on 10/15/09: Being Done                                    Volunteer Program       Community Development
                          Permitting & Zoning - Take on / hire more interns for work within the city.

794          Being Done   Pub./Private Partnership committee response on 10/15/09: Being Done with Miami-         Pub./Private Partshp.   Leisure Services
                          Dade College.
                          Establish a partnership with one of the local universities where their education
                          department can provide education majors as tutors to our after school programs.

795          Duplicate    Duplicate - See 746                                                                     Workplace Efficiency    Leisure Services
                          9-3-09 While not feasible for city to provide, individuals can go to vendor open
                          house on Sept 15-16 to see what low cost options might be available to them.
                          8-25-09 Cmte determined that this is not financially feasible. Similar in nature to
                          suggestions # 131,134, 148, 206.
                          Offer insurance to part-time staff. Maybe with a bigger pool, we would be able to
                          get a better deal and offer services to our part-time staff who generally do not have
                          access to health insurance.




11/08/2010                                                                                                                                                   Page 19 of 480
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                                                           Suggestions by Employee

803          Defer To Future Year   From: Murphy, Paulette                                                                    Revenues   Leisure Services
                                    Sent: Thursday, June 17, 2010 8:10 AM
                                    To: Rivero, Carlos; Finney, Glenn
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: RE:

                                    Hello Carlos,
                                    Most of these suggestions were closed, but here is the info:
                                    803 – on hold

                                    From: Rivero, Carlos
                                    Sent: Wednesday, June 16, 2010 3:09 PM
                                    To: Murphy, Paulette; Finney, Glenn
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject:

                                    Hi folks. All of these “referred” items need to be resolved; either implemented or
                                    closed. Also, the “implemented” items must be confirmed as such. Please update
                                    these items so that Marcia can give a proper report. Thanks

                                    Leisure Services response on 10/15/09:
                                    From: Finney, Glenn
                                    Sent: Thursday, October 15, 2009 1:00 PM
                                    To: Rivero, Carlos; Murphy, Paulette
                                    Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                                    Subject: RE: CARE Idea referral
                                    Good Afternoon Carlos,
                                    The reviews on the attached revenue ideas are as follows;
                                    # 803 Currently being discussed with the City Manager needs Council approval.
                                    Revenue committee response on 10/7/09:
                                    Revenues Idea #803 – Referred to Leisure Serv. on 10/7/09, due by 10/15/09.
                                    Currently, the McDonald Center has rentals for various events. At this time alcohol
                                    is not permitted for rentals. If we allow alcohol at rentals, it will increase revenue.
                                    Furthermore, if we allow alcohol at rentals, renters should be required to have an
                                    off duty officer, which will also bring in more revenue for the police department.




11/08/2010                                                                                                                                                  Page 20 of 480
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                                             Suggestions by Employee

869          Closed   From: Rivero, Carlos                                                              Expenditures   Police
                      Sent: Thursday, July 08, 2010 5:15 PM
                      To: Alexander, Bruce; Fennell, Marcia
                      Cc: Stampp, Kanika
                      Subject: RE: CARE Suggestions Report

                      The committee has cleaned the Expenditures List by contacting the various
                      involved individuals and getting answers over the telephone. Please amend as
                      follows:

                      #869 Close

                      IT response on 11/24/09:
                      From: Perez, Maria
                      Sent: Tuesday, November 24, 2009 3:58 PM
                      To: Diaz, Carlos
                      Cc: Rivero, Carlos
                      Subject: FW: CARE Ideas Update
                      Importance: High

                      Carlos,
                      Please email Carlos Rivero a response as to your recommendation/opinion
                      regarding CARE card suggestion # 869 (see below)

                      We are sending this to you as it does not pertain to our I.T. Division.
                      Thank you for your assistance.
                      Maria

                      Expenditures idea #869 – Forwarded to IT for review on 11/24/09
                      Change department's wireless data cards from State pricing of $49.99 to Federal
                      pricing of $39.99, saving $1,000 on our monthly bill.
                      Verizon Wireless Data Card State - $49.99 per device
                      Verizon Wireless Data Card Federal - $39.99 per device
                      135 devices equates to $1,350 savings




11/08/2010                                                                                                                      Page 21 of 480
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                                                   C.A.R.E. Program
                                                Suggestions by Employee

872          Rejected    From: Finney, Glenn                                                                Revenues   Police
                         Sent: Monday, November 30, 2009 11:46 AM
                         To: Rivero, Carlos
                         Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                         Subject: RE: CARE Ideas Update

                         Idea # 872 Increasing pool fees for non-residents, cannot be done at Victory due
                         to county monies be used for construction, prohibit non-residents from paying
                         more than residents. Uleta and Washing pools are rarely used by non-residents.

                         Revenues Idea #872 - Forwarded to Glenn F. for review on 11/24/09
                         From the Police Department
                         Increase fees to the city pools for non-city residents. Aventura charges $15? to
                         use the water park if you are not a city resident.

873          Duplicate   Duplicate - See 591                                                                Energy     Police
                         Energy committee response on 10/15/09: Close - Subject to energy audit.
                         From the Police Department
                         Solar tint all windows on all city buildings to save on energy costs.




11/08/2010                                                                                                                      Page 22 of 480
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                                                   Suggestions by Employee

886          Implementing   From: McGriff, Bernard                                                                Revenues   Community Development
                            Sent: Tuesday, August 31, 2010 5:31 PM
                            To: Heid, Chris; Kamali, Shari; Azan, Philip
                            Cc: Gooding-Liburd, Susan; Fennell, Marcia; Baker, Kelvin; Alexander, Bruce;
                            Stampp, Kanika; Baker, Kelvin
                            Subject: RE: CARE suggestions followup

                            In respect to #886, please prepare due diligence and revenue impact report for
                            deveoping an ordinance for Manager and Council’s consideration, also during the
                            first quarter of the 2010-11 fiscal year.

                            From: Heid, Chris
                            Sent: Tuesday, August 31, 2010 3:40 PM
                            To: McGriff, Bernard
                            Cc: Kamali, Shari
                            Subject: CARE suggestions followup

                            Staff supports 886, raising the liquor license fee. This would require an Ordinance
                            approved by Council.

                            From: Rivero, Carlos
                            Sent: Wednesday, June 16, 2010 2:31 PM
                            To: Kamali, Shari; Heid, Chris
                            Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                            Subject: CARE suggestions non-response

                            Good afternoon folks, the following CARE suggestions have been forwarded to
                            your Department in the past and need to come off the “referred” category; those
                            shown as “implementing” need to be verified as such. Please try to process these
                            so that Marcia can give a progress report. Thanks

                            Revenue idea #886 – Forwarded to Chris Heid for implementation on 11/24/09.
                            Increase liquor license review fee from $200 to $500.




11/08/2010                                                                                                                                    Page 23 of 480
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                                                 Suggestions by Employee

890          Pending      From: Alexander, Bruce                                                                  Revenues                Community Development
                          Sent: Thursday, September 02, 2010 8:39 AM
                          To: McGriff, Bernard
                          Cc: Heid, Chris; Kamali, Shari; Stampp, Kanika; Rivero, Carlos
                          Subject: RE: CARE suggestions followup

                          Bernard,

                          Per my conversation with Chris Heid on 9/2/10, Suggestion #890 is pending.
                          However, it is noted as DELETE on the REFERRED suggestions email that you
                          sent out for responses.

                          The CARE database has been noted as PENDING per Chris Heid.

                          Thanks – Bruce

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 2:31 PM
                          To: Kamali, Shari; Heid, Chris
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: CARE suggestions non-response

                          Good afternoon folks, the following CARE suggestions have been forwarded to
                          your Department in the past and need to come off the “referred” category; those
                          shown as “implementing” need to be verified as such. Please try to process these
                          so that Marcia can give a progress report. Thanks

                          Revenue idea #890 - Forwarded to Chris Heid for implementation on 11/24/09.
                          Enforce the "Amusement Equipment Special Limited Conditional Accessory Use
                          Application" Requirement , and raise the fee from $100 to e.g. $250 plus
                          additiional $100 per game. (This applies to pool tables, arcade games, pinball, etc.)

891          Closed       Pub./Private Partnership committee response on 11/19/09: Started Sponsorship            Pub./Private Partshp.   Community Development
                          Program - County Ordinance prohibits us from naming rights.
                          Solicit donations from benefactors for naming rights to city buildings, rooms, parks
                          and amenities as cultural institutions do.

904          Closed       Expenditures response on 2/9/10: Close. No warrantees when purchasing this              Expenditures            Police
                          way.
                          Make city purchases from EBAY & Craigs List

905          Being Done   Eneregy committee response on 1/21/10: See Suggestion 437 - being evaluated             Energy                  Police
                          with the Energy Performance Contract.
                          Might I suggest the city convert to solar water heaters? Go Green!!

906          Being Done   Duplicate - See 435.                                                                    Energy                  Police
                          Motion sensor light switches. Save energy on light bulbs and elecric bills.


11/08/2010                                                                                                                                                 Page 24 of 480
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                                                           Suggestions by Employee

947          Closed                 12-17-09 Per Cmte: Not feasible to cut short any futher the time customers can          Workplace Efficiency   Finance
                                    contact us for service.
                                    Our windows currently close at 4:15pm giving time for the customers to call in with
                                    any questions and allowing us the last 30 minutes of the day to catch up or get
                                    some extra work done.

948          Closed                 From: Rivero, Carlos                                                                    Revenues               Finance
                                    Sent: Tuesday, July 13, 2010 12:02 PM
                                    To: Alexander, Bruce
                                    Cc: Fennell, Marcia
                                    Subject: RE: CARE Suggestions Report
                                    948 Close, ruled by contracts

                                    Revenues committee referred to Beverly Hobson for review on 2/10/10.
                                    Health Care Financial Plan. Request all employees during open enrollment, be
                                    offer the option of a health care saving fund about $3,000 per employee to be used
                                    towards all visits and health care purchases, resulting in a positive savings for the
                                    company.

949          Closed                 Workplace Efficiency response on 4/15/10: Not feasible due to cost.                     Workplace Efficiency   Finance
                                    Workplace Efficiency committee response on 2/18/10: Still in review.
                                    12-17-09 Per Cmte: Customer Service Manager to review futher and provide
                                    feedback to committee as to a recommendation.
                                    to properly identify city employees and avoid improper clothing, I suggest customer
                                    service representatives (besides meter readers) wear uniform shirts with city logo
                                    and management to wear blazer with city logo.

950          Closed                 12-17-09 Per Cmte: Not feasible to implement as is cost prohibitive to purchase         Workplace Efficiency   Finance
                                    the equipment that would be needed to permit. Also cannot allow non employees
                                    access to utility billing system
                                    To place an automated machine in the lobby for customers to input their addres
                                    and print their own water bill. Machine should charge each customer $1.00 for a
                                    bill, or $1.00 should be added as a service fee on bill.

951          Defer To Future Year   Workplace Efficiency response on 4/15/10: Deferred to another fiscal year due to        Workplace Efficiency   Finance
                                    funding issues. Not feasible with current phone system.
                                    Workplace Efficiency committee response on 2/18/10: Still in review.
                                    12-17-09 Per Cmte: Customer Service Manager to review futher and provide
                                    feedback to committee as to a recommendation.
                                    In addition to customers paying on-line or by phone, update system to where
                                    customers can also place their payment arrangements if they are eligible for one.
                                    This will reduce the call overflow and allow the customers with questions to get
                                    through to us.
                                    Note: On the recording, customers hear while on hold we could add that they can
                                    get their balance by calling 800# or on-line if they have their account info.




11/08/2010                                                                                                                                                   Page 25 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                  Suggestions by Employee

952          Closed       12-17-09 Per Cmte: Suggestion not feasible. Checking for leaks is an industry              Workplace Efficiency    Finance
                          standard.
                          As a way to determine the reason for a customer consumption/billing increase, the
                          City exhausts every administrative recourse possible to assist our customers. Our
                          customer leak letter of notification is carefully crafted as to cover our bases and
                          limit any liability from a claim.
                          As an employee of the Customer Service division, I suggest that customers should
                          take full responsibility when it comes to their water bills. Also, I also think that all
                          checks for leaks should be eliminated because it is time consuming.

954          Closed       Expenditures response on 2/9/10: Close. We go out to bid for the lowest price              Expenditures            Finance
                          already.
                          Purchase all equipment (gloves, knee pads, etc.) from a company that provides
                          cheaper prices and better product.

962          Closed       From: Rivero, Carlos                                                                       Revenues                Community Development
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          962 Close, per CD

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 2:31 PM
                          To: Kamali, Shari; Heid, Chris
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: CARE suggestions non-response

                          Good afternoon folks, the following CARE suggestions have been forwarded to
                          your Department in the past and need to come off the “referred” category; those
                          shown as “implementing” need to be verified as such. Please try to process these
                          so that Marcia can give a progress report. Thanks

                          Revenues committee referred to Chris Heid for review on 2/10/10.
                          Many signs do not require a permit (or fee) e.g., real estate signs, construction
                          project signs. Establish a fee for these signs.

964          Being Done   Pub./Private Partnership committee response on 4/15/10: Being Done                         Pub./Private Partshp.   Community Development
                          For the city to coordinate with local radio station in order to promote our Census
                          outreach program. Especially within the large Haitian and Hispanic communities
                          emerging in the city.

965          Being Done   Pub./Private Partnership committee response on 4/15/10: Being Done                         Pub./Private Partshp.   Community Development
                          Organize a city wide volunteer day. Volunteers could help clean city parks or paint
                          city buildings.




11/08/2010                                                                                                                                                    Page 26 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1013         Closed        4-8-2010 Committee informed this is not feasible option. - Close                      Workplace Efficiency   Leisure Services
                           2-11-2010 Committee is seeking costs to determine if it is feasible to persue this
                           option.
                           1-14-2010 Per Cmte: will review further with Leisure Services Director for
                           recommendation as to feasibility and costs.
                           We need to invest in a moving truck (Uhaul) in order to move all the equipment
                           during special events. Less city vehicles would be on the road. Would expedite
                           breadown. SAFER!

1021         Closed        Ask the employees to vote on whether they would rather receive a Publix gift card     Workplace Efficiency   Anonymous
                           or have a holiday party. So much time, effort, and expense goes into making an
                           office party. Truthfully, it is not appreciated by many of us. Publix, as you know,
                           will give a discount when multiple gift cards are purchased. Not much planning or
                           work needed.

1030         Implemented   CIP committee response on 2/18/10: Implemented                                        Capital Improvements   Community Development
                           CIP response on 1/6/10: We are planning to install decorative bus shelters & trash
                           receptacles on NE 19 Ave in the near future. Installing the decorative street
                           lighting is not feasible at this time.
                           Promote more curb appeal, meaning fix-up street road, plant more trees, change
                           the street light into decorative fixtures. Change bus benches/bus shelters. Promote
                           more urban design.

1031         Closed        Revenue Committee response on 2/10/10: Close. Fees have just been increased           Revenues               Community Development
                           to keep up with other municipalities.
                           Reduce development, planning zoning and building permit fees inside C.R.A. by
                           half - may stimulate development activity.

1032         Duplicate     Revenue Committee response on 2/10/10: Duplicate - See 1031.                          Revenues               Community Development
                           Reduce planning and zoning fees to reflect area average - may stimulate more
                           applications and development.




11/08/2010                                                                                                                                                 Page 27 of 480
9:35 AM
                                                C.A.R.E. Program
                                             Suggestions by Employee

1033         Closed   From: Diaz, Costanza                                                                  Revenues   Community Development
                      Sent: Thursday, September 02, 2010 11:29 AM
                      To: Rivero, Carlos
                      Cc: Wick, Dan
                      Subject: FW: CARE suggestions followup 1033

                      CARE suggestion #1033 response from Dan Wick

                      Hello Everyone, The CDC/504 loan program is a long-term financing tool for
                      economic development within a community. The 504 Program provides small
                      businesses requiring “brick and mortar” financing with long-term, fixed-rate
                      financing to acquire major fixed assets for expansion or modernization. A Certified
                      Development Company (CDC) must be set up with staffing needs and is a private,
                      nonprofit corporation set up to contribute to the economic development of its
                      community. CDCs work with SBA and private sector lenders to provide financing to
                      small businesses.

                      Carlos, please close it. Thanks!

                      CONNIE DIAZ
                      COMMUNITY REDEVELOPMENT AGENCY
                      Ph: 305-354-4465
                      Fax: 305-957-3502
                      nmbcra@citynmb.com

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 2:31 PM
                      To: Kamali, Shari; Heid, Chris
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon folks, the following CARE suggestions have been forwarded to
                      your Department in the past and need to come off the “referred” category; those
                      shown as “implementing” need to be verified as such. Please try to process these
                      so that Marcia can give a progress report. Thanks

                      Revenue Committee response on 6/7/10: Rev #1033 Forwarded to Shari K. on
                      5/25/10
                      Revenue Committee response on 5/25/10: Rev #1033 Forwarded to Sari K. on
                      5/25/10
                      Investigate cration of a certified development company to administer the small
                      business administration 504 loan program to stimulate and fund small business
                      development in North Miami Beach.

1034         Closed   Grants committee response on 3/18/10: Taylor Park has not received Brownfield         Grants     Community Development
                      designation.
                      Apply for an E.P.A. Brownfield Cleanup Grant to clean up Taylor Park.

11/08/2010                                                                                                                              Page 28 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1035         Closed        Grants committee response on 3/18/10: TECO parcel has not received Brownfield          Grants                  Community Development
                           designation.
                           Apply for E.P.A. Brownfield Assessment Grant to update the assessment of the
                           cleanup of TECO parcel.

1036         Closed        Revenue Committee response on 2/10/10: Close. Cannot have a separate water             Revenues                Community Development
                           utility.
                           Create a chilled water utility to serve the C.R.A. and the F.C.C. in order to reduce
                           the cost of development and provide chilled water 24/7 at a constant temperature
                           desired by high-tech and bio-tech companies.

1037         Rejected      CIP response on 1/6/10: #1037 - Rejected due to liability. We already provide          Capital Improvements    Community Development
                           street trees per individual request and for street projects. Thorny plants are a
                           liability and a government agency such as us cannot plant these. This suggestion
                           may be closed
                           Provide urban street trees and make thorny plants available to place around
                           buildings in high crime areas to reduce crime.

1038         Implemented   CIP committee response on 2/18/10: Implemented                                         Capital Improvements    Community Development
                           CIP response on 1/6/10: The most recent December 18, 2009 flood damaged the
                           Tennis Center Office. That flood was comparable or worse than a 100-year storm
                           event having dropped 15 inches of rain that day. The Tennis Center is the only City
                           facility that was affected. We have a proposed stormwater project in the
                           neighborhood that will start early this year. We also are in contact with Miami Dade
                           County Public Works for maintenance of their West Dixie Highway (County right of
                           way) stormwater system. With the flood level at the Tennis Center at almost 2 feet
                           and West Dixie Highway elevation is lower than the Tennis Center, we’ve
                           concluded that the flooding in the Center can be resolved by providing a sufficient
                           drainage system on West Dixie Highway. Otherwise, to flood proof the building, we
                           need to raise the floor level of the building which could be addressed when the
                           Tennis Center renovation project comes.
                           Floodproof city buildings that were damaged in the recend flood event. Ensure
                           flood proofing extends at least one foot above the 100-year flood elevation.

1039         Being Done    Pub./Private Partnership committee response on 4/15/10: Being Done                     Pub./Private Partshp.   Community Development
                           Enlist corporate sponsors for city events, e.g. "NMB/Home Dept Winterfest" and
                           "4th of July Celebration Sponsored by COSTCO", etc.




11/08/2010                                                                                                                                                 Page 29 of 480
9:35 AM
                                                   C.A.R.E. Program
                                               Suggestions by Employee

1078         Rejected   From: Murphy, Paulette                                                                  Revenues   Leisure Services
                        Sent: Thursday, June 17, 2010 8:10 AM
                        To: Rivero, Carlos; Finney, Glenn
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: RE:

                        Hello Carlos,
                        Most of these suggestions were closed, but here is the info:
                        1078 – Rejected – the ice machine is used for special events, afterschool
                        programs etc. If we rent the ice we to ensure that there is adequate ice for the
                        rental, which means we may have to buy ice during special events or other city
                        functions

                        From: Rivero, Carlos
                        Sent: Wednesday, June 16, 2010 3:09 PM
                        To: Murphy, Paulette; Finney, Glenn
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject:

                        Hi folks. All of these “referred” items need to be resolved; either implemented or
                        closed. Also, the “implemented” items must be confirmed as such. Please update
                        these items so that Marcia can give a proper report. Thanks

                        Revenue response on 6/7/10: Rev.1078 Forwarded to Leisure Services on 4/7/10
                        Revenue response on 4/7/10: Rev.1078 Forwarded to Leisure Services on 4/7/10
                        There is an ice machine at the YES Center that is underutilized. It is mainly used
                        for city events when people rent our rooms, they always have to go out and
                        purchase ice. We could actually charge $5.00 for a cooler of ice. It's convenient for
                        the renters.




11/08/2010                                                                                                                                    Page 30 of 480
9:35 AM
                                                                C.A.R.E. Program
                                                            Suggestions by Employee

1083         Defer To Future Year   From: Murphy, Paulette                                                                     Revenues               Leisure Services
                                    Sent: Thursday, June 17, 2010 8:10 AM
                                    To: Rivero, Carlos; Finney, Glenn
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: RE:

                                    Hello Carlos,
                                    Most of these suggestions were closed, but here is the info:
                                    1083 – Implementing in FY 2011

                                    From: Rivero, Carlos
                                    Sent: Wednesday, June 16, 2010 3:09 PM
                                    To: Murphy, Paulette; Finney, Glenn
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject:

                                    Hi folks. All of these “referred” items need to be resolved; either implemented or
                                    closed. Also, the “implemented” items must be confirmed as such. Please update
                                    these items so that Marcia can give a proper report. Thanks

                                    Revenue response on 6/7/10: Rev.1083 Forwarded to Leisure Services on 4/7/10
                                    Revenue response on 4/7/10: Rev.1083 Forwarded to Leisure Services on 4/7/10
                                    Increase price of the rentals.
                                    Currently rental price for 1 room is $180.00. It's actually $180.00/room.
                                    My suggestion is that we increase the rental of 1 room by $20.00. But if you rent
                                    more than one room, the additional room(s) would be at a discounted price of
                                    $180.00. Also should have a fee for date changes on events.
                                    Example:
                                    1 room = $200.00
                                    2 rooms = $200.00 + $180.00
                                    3 rooms = $200.00 + $180.00 + 180.00

1085         Closed                 Expenditures response on 4/7/10: Exp.1085 Anonymous, nobody to clarify, close              Expenditures           Anonymous
                                    Since salary employees tend to not always claim time off accurately. I would
                                    remove the benefit of sick pay paid at 1/2 their accumulated time to -0- at time of
                                    termination. This might encourage fair accounting of the payroll during the course
                                    of employment, which I'm sure would save thousands for the city.

1133         Duplicate              Duplicate - see suggestions 482, 526, 654, 931, 982, 1128                                  Revenues               Leisure Services
                                    Install parking meters at the temporary parking in front of City Hall.

1144         Closed                 2-23-2010: Per Cmte, the suggestion is similar to card # 1023. Also, at this time it       Workplace Efficiency   Police
                                    is not financially feasible to alter the structure of the cashier's office to provide an
                                    additional window.
                                    Additional cashier counter to pay water bill (especially for cash payment).




11/08/2010                                                                                                                                                               Page 31 of 480
9:35 AM
                                                    C.A.R.E. Program
                                                 Suggestions by Employee

1149         Being Done   From: Hinds, Audrea                                                                    Volunteer Program   Finance
                          Sent: Tuesday, February 23, 2010 2:49 PM
                          To: Alexander, Bruce
                          Subject: RE: CARE Suggestion 1149

                          Bruce,

                          This is not a duplicate. However, it is already being done.

                          Thank you.

                          Audrea

                          ________________________________________
                          From: Alexander, Bruce
                          Sent: Tuesday, February 23, 2010 2:15 PM
                          To: Hinds, Audrea
                          Subject: CARE Suggestion 1149

                          Audrea,
                          This seems familiar – may be a duplicate?

                          Thanks,
                          Bruce Alexander
                          Management Coordinator
                          City of North Miami Beach
                          Public Services Department
                          Phone: 305.948.2936, ext. 3922
                          Cell: 305.281.9077
                          Fax: 305. 919.1838

                          The city receives and places the volunteers in different departments of the city. A
                          orientation session should be done with the volunteers to educate them about the
                          city and what is expected along with areas they should be attentive to. The
                          department the volunteer is place in should be present at the orientation to discuss
                          what the department does.




11/08/2010                                                                                                                                     Page 32 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1157         Closed        Revenue response on 4/13/10: CLOSE - Anonymous suggestion and no one to               Revenues               Community Development
                           contact for clarification.
                           From: Owens, Susan
                           Sent: Monday, April 12, 2010 2:01 PM
                           To: Rivero, Carlos
                           Subject: RE: CARE Suggestion

                           I am not sure why this was sent to my department, it has nothing to do with us.

                           Revenue response on 4/7/10: Rev.1157 Forwarded to Susan Owens on 4/7/10
                           Charge applicants for public hearing an additional minutes fee to cover the costs
                           of minute preparation.

1190         Implemented   Workplace Efficiency response on 4/15/10: Implemented                                 Workplace Efficiency   Public Services
                           PLEASE give Managers/Supervisors a course in Human Relationship, so that they
                           can interact with employees and their peers more respectfully and effectively.
                           Supervisors & Managers must learn what it takes to motivate employees t o be
                           more dependable, trustworthy, and to do their job without much complaining or
                           causing trouble. With the right leadership, we could overachieve in our jobs the
                           same way we do in other aspects of our lives. Why are we just average, everyday
                           employees when we could be more. By working together we can all increase our
                           job satisfaction & ultimately achieve more success.

1217         Duplicate     Revenue response on 4/7/10: Rev.1217 Duplicate, close                                 Revenues               Community Development
                           sell the city owned surplus property at 13900 Biscayne Blvd. This property was just
                           appraised at 65,000 and had a willing buyer. (But, must go out to bid)

1218         Duplicate     Revenue response on 4/7/10: Rev.1218 Duplicate, close                                 Revenues               Community Development
                           Sell surplus parcel 07-2215-001-2430 (waterfront parcel on 35 ave in eastern
                           shores)

1259         Duplicate     Duplicate - See Suggestion 1237                                                       Revenues               Community Development
                           Revenues response on 3/31/10: This is called Conservation Block and it is already
                           implemented by our Water Utility. Please log and close.
                           Charge for water on a based on consumption. People that use less than the
                           average amount of water should be charged at a lower rate. People that consume
                           higher than average amounts of water should be charged at a higher rate. This will
                           encourage water conservation and bring more money to the city from those that do
                           not want to conserve water.

1263         Duplicate     Expenditures Committee response on 5/25/10: Exp #1263 Duplicate. Close                Expenditures           Police
                           Go to a no tobacco policy and see if this will reduce the city's health care cost.




11/08/2010                                                                                                                                                Page 33 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1264         Closed       From: Rivero, Carlos                                                                        Revenues            Police
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          1264 Close, per City Clerk's office

                          Susan Owens response on 5/27/10: 1264- The fee would need to be set by
                          ordinance and we just increased our fees. The County Fire Department now
                          inspects and charges all businesses for their inspections. Any additional fees
                          would be unfair and could push businesses out of the City or force them to operate
                          illegally. I don’t think Council will approve this, particularly since it is such a large
                          additional fee.

                          It’s a good idea, however I would suggest offering it as a voluntary service to
                          business owners, some may like the idea of getting this type of assistance for their
                          businesses. Maybe market it as a study/survey rather than an inspection to seem
                          less like big brother.

                          Revenue Committee response on 5/25/10: Rev #1264 Forwarded to Susan Owens
                          on 5/25/10
                          Add a requirement prior to issuing a business license that a security/safety
                          inspection be conducted by our crime prevention personnel, and charge a small
                          fee $50.00 for this service.

1296         Being Done   Volunteer Program Committee response on 5/20/10: Being Done                                 Volunteer Program   Community Development
                          Create an internship programs in the city to better assist local students in
                          surronding schools with their learning process in order to emphasize the City's
                          involvement in our education system.

1300         Closed       Similar to card # 762                                                                       Conservation        Community Development
                          The Workplace Efficiency Committee has discussed this type of suggestoin before
                          and there are many factor that make this difficult to implement at this time. Each
                          department would have identify its forms, purchase software to convert the form to
                          a PDF and then post the form online. The forms would only be available as a
                          fillable PDF that would still need to be printed and sent in by fax or mail. Our
                          systems do not currently have the capacity to directly mail the form from a
                          temporary file online. There would be a cost
                          to the City to invest in the program and it has been determined to be not financially
                          feasible at this point in time. When situations improve then it is something that
                          may be revisited.
                          Conservation committee response on 5/20/10: Refer to IT for review.
                          Make more forms submitable online. This will save time and improve efficiency.
                          (E.G. Care suggestions, bid solicitation forms)

1301         Duplicate    Duplicate - See 803                                                                         Revenues            Leisure Services
                          Allow alcohol to be served during rentals.


11/08/2010                                                                                                                                                   Page 34 of 480
9:35 AM
                                                    C.A.R.E. Program
                                                Suggestions by Employee

1303         Being Done   From: Finney, Glenn                                                                 Revenues               Leisure Services
                          Sent: Friday, May 28, 2010 10:29 AM
                          To: Rivero, Carlos
                          Subject: RE: CARE Ideas
                          # 1303, Being Done

                          Revenue Committee response on 5/25/10: Rev #1303 Forwarded to Leisure Serv.
                          on 5/25/10
                          Non-profit organizations should be charged by the room rather than the number of
                          people. Oftentime, their set up requires mutiple rooms.

1305         Being Done   5-6-2010: Cmte informed that Leisure Services recently changed their rental         Workplace Efficiency   Leisure Services
                          events to have a special crew work.
                          Hire a special crew to work rentals and other special events.

1309         Closed       Revenue Committee response on 5/20/10: Future traffic camera installations will     Revenues               Leisure Services
                          be determined by NMB PD as needed.
                          More traffic cameras should be installed throughout the City of NMB.

1312         Being Done   Revenue Committee response on 5/25/10: Rev #1312 Being done. Close                  Revenues               Leisure Services
                          Inventory all items such as equipment, machine, vehicles and actuion of ones that
                          not used for revenue

1313         Duplicate    Duplicate see554, 659, 722                                                          Revenues               Leisure Services
                          Advertise vendors on city property for revenue.

1314         Duplicate    Revenue Committee response on 5/25/10: Rev #1314 Duplicate. Close                   Revenues               Leisure Services
                          Charge fees on various program to gain revenue.




11/08/2010                                                                                                                                              Page 35 of 480
9:35 AM
                                                   C.A.R.E. Program
                                                Suggestions by Employee

1317         Closed      From: Rivero, Carlos                                                                 Expenditures   Community Development
                         Sent: Thursday, July 08, 2010 5:15 PM
                         To: Alexander, Bruce; Fennell, Marcia
                         Cc: Stampp, Kanika
                         Subject: RE: CARE Suggestions Report

                         The committee has cleaned the Expenditures List by contacting the various
                         involved individuals and getting answers over the telephone. Please amend as
                         follows:

                         #1317 Close. Not enough time allowance for public to attend.

                         From: Rivero, Carlos
                         Sent: Wednesday, June 16, 2010 4:13 PM
                         To: McGriff, Bernard; Weisblum, Roslyn
                         Cc: Fennell, Marcia; Alexander, Bruce
                         Subject: Your CARE items

                         Good afternoon, the following items have been sent to you as ACM’s or the
                         Census Committee in the past and our committee needs to update them. If any of
                         these do not belong to you feel free to return it or forward it to the appropriate
                         person. Thanks

                         Expenditures Committee response on 6/7/10: Exp #1317 Forwarded to Roz on
                         5/25/10
                         Expenditures Committee response on 5/25/10: Exp #1317 Forwarded to Roz on
                         5/25/10
                         Start Public meetings at 5:00 pm, creating more efficiency by eliminating down the
                         downtime between 5:00 and 7:00 or 7:30 pm, cost savings on energy for lights and
                         AC abd staff overtime.

1343         Duplicate   duplicate see suggestions 482, 526, 654, 931, 982, 1128                              Revenues       Leisure Services
                         Put parking meters all city parking areas

1344         Duplicate   Duplicate see suggestions 4.2, 1130, 454, 545                                        Revenues       Leisure Services
                         Rent out city pools for various events and parties

1346         Duplicate   Duplicate see 484, 526, 654, 931,982,1128,1133,1343                                  Revenues       Leisure Services
                         Park meters in strategic locations throughout the city.

1347         Duplicate   Duplicate see 455, 826                                                               Expenditures   Leisure Services
                         Put all checks online. Don't (stop) producing paper checks.

1349         Closed      Expenditures response on 7/15/10: Close                                              Expenditures   Leisure Services
                         Create paperless memo's

1351         Duplicate   Duplicate see 554, 659, 722, 1302                                                    Revenues       Leisure Services
                         Maximize us of electronic reader by selling advertising space.

11/08/2010                                                                                                                                      Page 36 of 480
9:35 AM
                                                     C.A.R.E. Program
                                                 Suggestions by Employee

1353         Duplicate   Duplicate see 482, 526,654, 931, 931, 982,1128, 1133, 1343, 1346                        Revenues       Leisure Services
                         Install meters in new parking lot.

1354         Duplicate   Duplicate see 455, 826, 1347                                                            Expenditures   Leisure Services
                         Eliminate paper paystubs and have it electronically. Employees would be able to
                         print their paystubs when the feel it necessary.

1390         Closed      From: Rivero, Carlos                                                                    Revenues       Community Development
                         Sent: Tuesday, August 10, 2010 3:44 PM
                         To: Alexander, Bruce
                         Subject: Rev & Exp. Update

                         1390 Close, these are part of the city infrastructure / CIP.


                         Charge residents a nominal fee for trees planted in the swale (at their request).

1391         Closed      From: Rivero, Carlos                                                                    Revenues       Community Development
                         Sent: Tuesday, August 10, 2010 3:44 PM
                         To: Alexander, Bruce
                         Subject: Rev & Exp. Update

                         1391 Close, this would affect campaign signs.


                         Reduce the length of time for temporary signs from 90 days to 30 days, and raise
                         the fee from $50.00 to $75.00. People that wish to renew their temporary sign
                         should be required to submit a new application, pay another $75 fee.

1392         Closed      From: Rivero, Carlos                                                                    Revenues       Community Development
                         Sent: Tuesday, July 13, 2010 12:02 PM
                         To: Alexander, Bruce
                         Cc: Fennell, Marcia
                         Subject: RE: CARE Suggestions Report
                         1392 Close, no real savings

                         Give our utility customers the option of receiving their bills online. The city would
                         save money on paper and ink (printing the bills) as well as postage.

1393                     Issue library cards to residents from neighboring communities (such as                  Revenues       Community Development
                         unincorporated Miami Dade County) for a small fee.

1394                     For boards, such as Planning and Zoning Board, that have remebers who receive           Expenditures   Community Development
                         payment for serving should not be paid for meetings that they miss.

1395                     Duplicate see 482, 526, 654, 931, 982, 1128, 1133                                       Revenues       Community Development
                         lnstall parking meters at City Parks


11/08/2010                                                                                                                                         Page 37 of 480
9:35 AM
                                                               C.A.R.E. Program
                                                           Suggestions by Employee

1396         Being Done             From: Rivero, Carlos                                                                  Revenues   Community Development
                                    Sent: Tuesday, July 13, 2010 12:02 PM
                                    To: Alexander, Bruce
                                    Cc: Fennell, Marcia
                                    Subject: RE: CARE Suggestions Report
                                    1396 Close, we do this already

                                    Charge a fee and require a permit for filming in the City.

1397         Closed                 From: Rivero, Carlos                                                                  Revenues   Community Development
                                    Sent: Tuesday, August 10, 2010 3:44 PM
                                    To: Alexander, Bruce
                                    Subject: Rev & Exp. Update

                                    1397 Close, transportation is an issue.

                                    Partner with neighboring communites (such as North Miami) to run a joint summer
                                    program. The City would save on cost and have access to more facilities.

1398         Duplicate              Charge a non refundable reconnection fee when a persons water has been turned         Revenues   Community Development
                                    off due to non payment.

1399         Duplicate              Duplicate see 554, 659, 722, 1302                                                     Revenues   Community Development
                                    Sell advertising space on the City's reader board signs.

1467         Duplicate              Duplicate see 554, 659,722                                                            Revenues   Leisure Services
                                    Advertise vendors on city website for money

1468         Defer To Future Year   Energy Committee response on 9/13/10: Defer to Future Year                            Energy     Leisure Services
                                    Energy committee response on 8/26/10: Energy Audit completed and
                                    recommendation to proceed on hold.
                                    Energy committee response on 7/15/10: Pending Energy Audit. Should we move
                                    forward with the energy audit, this will be covered.
                                    Install automatic sensors on all light, faucets and sinks to save money and energy.

1471         Closed                 From: Rivero, Carlos                                                                  Revenues   Leisure Services
                                    Sent: Tuesday, August 10, 2010 3:44 PM
                                    To: Alexander, Bruce
                                    Subject: Rev & Exp. Update

                                    1471 Close, requires too many new resources.

                                    Once the renovations are done we should start pick ups from highland Oaks, Oak
                                    Grove & Andover Middle School to increase attendance in the Blast afterschool
                                    program.




11/08/2010                                                                                                                                              Page 38 of 480
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                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1473                      " A city that swims together stays together"                                         Other                   Leisure Services
                          We don’t want our employees to become another drowing statistic. Free swimming
                          lessons for city of North Miami beach employees

1477         Closed       From: Rivero, Carlos                                                                 Revenues                Community Development
                          Sent: Thursday, July 15, 2010 3:50 PM
                          To: Alexander, Bruce
                          Subject: CARE

                          1477    Close – not all employees have accounts

                          Require all employees to receive their paycheck through direct deposit.

1478         Duplicate    Duplicate see 54                                                                     Conservation            Community Development
                          install low flow or waterless urinals

1479         Duplicate    duplicate see 54, 1478                                                               Conservation            Community Development
                          install low-fl toilets

1480         Closed       Conservation committee response on 7/15/10: Not feasible due to water quality        Conservation            Community Development
                          and deposit buildup which would create continual clogging and a maintenance
                          issue.
                          Gradually switch irrigation to drip system

1481         Being Done   From: Rivero, Carlos                                                                 Revenues                Community Development
                          Sent: Thursday, July 15, 2010 3:50 PM
                          To: Alexander, Bruce
                          Subject: CARE
                          1481 Close – We do this already wherever possible

                          Use more native, drought resistant plants (xeriscape)

1482         Being Done   duplicate see 411                                                                    Conservation            Community Development
                          Harvest rainwater for irrigation and vehicle cleaning-cisterns

1483         Being Done   Public Private Committee response on 7/15/10: Being Done by Police                   Pub./Private Partshp.   Community Development
                          Recycle old cell phones for those in need.

1484         Closed       Conservation committee response on 7/15/10: Not feasible or cost effective.          Conservation            Community Development
                          Institute a food composting program to use as a fertilizer for city's landscaping.

1485         Duplicate    Duplicate see 141, 256, & 463                                                        Revenues                Community Development
                          Offer premium parking for visitors & employees with hybrid vehicles

1486         Duplicate    duplicate see 621                                                                    Revenues                Community Development
                          Encourage cycling to work by providing racks and allow use of showers (e.g.
                          victory pool, uleta pool). Healthier employees yields health insurance savings.



11/08/2010                                                                                                                                                Page 39 of 480
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                                                  Suggestions by Employee

1566         Being Done   7-26-10 Committee informed by Tom Carney that the system is already in place to            Workplace Efficiency   Community Development
                          do so.

                          Create a link on the City web site that allows citizens to anonymously report
                          possible code violations.

1578         Duplicate    Duplicate/Similar to Suggestion # 390                                                      Workplace Efficiency   Community Development
                          Not feasible due to security issues and issues of Public record.
                          Cannot capture IM to record it as required for public records regulations and
                          program could easily be abused by employees to chat with friends and family.
                          Install an instant messenger program for more streamlines communication
                          between departments resulting in faster service to customers.

1582         Being Done   7-27-10 The Committee inquired with the Building Official and received the                 Workplace Efficiency   Community Development
                          following repsonse: "Not sure exactly which amusement equipment being referred
                          to. However, all commercial amusement rides are regulated by the Department of
                          Agriculture."

                          Require amusement equipment permits to be renewed every year

1583         Duplicate    Duplicate of Card # 1581's idea                                                            Workplace Efficiency   Finance
                          Instead of having one line for ALL customer's questions and needs, open an
                          additional line for customers that need a print out of their billing statement ONLY.
                          This will decrease the length of the line that occassionally form at the lobby and it'll
                          also help in avoiding our customers the aggravation of having to wait on another
                          customer that may take a little longer at the window due to other needs.

1588         Closed       8-13-10 The committee was informed that the Police Department already uses                 Workplace Efficiency   Community Development
                          volunteers for things like parking citations, however, an accident requires a UTC.
                          Must be a PO or CSO to write that type of ticket. Therefore this is not feasible
                          Use community volunteers to respond to non-emergency traffic incidents




11/08/2010                                                                                                                                                   Page 40 of 480
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                                                    C.A.R.E. Program
                                                 Suggestions by Employee

1589         Closed      From: Austin, Airia                                                                      Energy                  Community Development
                         Sent: Wednesday, July 28, 2010 2:05 PM
                         To: Stampp, Kanika
                         Cc: Alexander, Bruce
                         Subject: RE: CARE Suggestion 1589

                         Kanika:
                         Although this sounds like a very cost effective idea, it would end up costing the city
                         more in the long run; reason being the ballast that drive the florescent tubes are
                         designed to illuminate a specific number of lights, be it 1, 2, 4, or 6, operating the
                         ballast outside these parameters will cause premature ballast failure, the savings
                         are miniscule in comparison.

                         Thank you, Airia

                         Most office light fixtures have 4 flourescent tubes, remove 1-2 tubes from each
                         fixture to reduce electricity cost by 25-50%

1590                     Charge a fee for btr's that need city council approval.                                  Revenues                Community Development

1591         Duplicate   Duplicate see 699,798                                                                    Revenues                Community Development
                         Create an "adopt a street" program where businesses, organizations, even
                         individuas, take care of a street, block, park, etc.

1592                     Create a "buy a brick" porgram to sponsor e.g. Parks, victory pool, city hall plaza,     Revenues                Community Development
                         PD library

1596         Review      8-4-2010 The committee is recommending moving forward with this on a limited             Workplace Efficiency    Finance
                         basis (Last Friday of the Month) however guidelines will have to be in place first
                         7-28-10 Committee informed that HR will check with the manager regarding this.
                         Since Football Season is around the corner, perhaps we can have a casual day
                         Friday where everyone could wear their favorite teams jersey. Doesn't even have
                         to be a football jersey. It could be basketball, baseball, hockey, etc. or it could be
                         just jewelery, a hat, or something sports related. Sounds like fun.

1622         Duplicate   Duplicate - See 705.                                                                     Pub./Private Partshp.   Anonymous
                         I suggest we find a partnership with someone to run our library. We spend over
                         $500,000 on salaries each year. Or possibly turn our library over to the county with
                         the stipulation that they maintain it as such.

1624                     Charge a nominal fee .25 cents-.50 cents to ride the NMB line.                           Revenues                Community Development

1625                     Increase sewer inpact fees that have not been increased sinc 1989. (ordinance 89-        Revenues                Community Development
                         13)

1626                     Pool should establish a yearly pass ($10.00) for access to the pool. Pass would          Revenues                Leisure Services
                         allow unlimited access t pool from labor day to memorial day. Also give punch
                         cards for the summer months. Ex: 15 punches = $12.00, 20 punches=$20.00
11/08/2010                                                                                                                                                   Page 41 of 480
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                                                 Suggestions by Employee

1627                      Raise afterschool care fee to $35.00                                                 Revenues               Leisure Services

1628         Being Done   Energy Committee response on 9/13/10: See policies listed below.                     Energy                 Leisure Services

                          Policy 43 - Personal Computer Power Consumption Policy
                          Energy can be served in the department by turning off computers at the end of a
                          work shift.

                          Policy 39 - Lighting Control Policy
                          The second way to save energy will be by turning off the lights off in every
                          department in the evening time.

1634                      We should only accept payments by cash, money order, cashier check,                  Workplace Efficiency   Leisure Services
                          credit/ATM. This would avoid dealing with patrons with insufficient funds in their
                          account.

1636         Being Done   Energy Committee response on 9/13/10: the city has emergency generators at           Energy                 Leisure Services
                          City Hall, P.S.A., Police Station and the Operations Center.
                          When the power outages occur within the city. The City may consider purchasing
                          generators to reestablish the loss of power. The lights at the community center
                          should be set on a timer to utilize less energy on the weekends to conserve
                          energy for the city of NMB.

1666         Rejected     8-26-10 The CARE Program is not the venue for changing policies governing            Workplace Efficiency   Police
                          elected officials. The City charter would have to be changed in order for this
                          requirement to be altered.
                          In order to run for council persons should have to prove they have been a resident
                          of NMB for a minimum of 5 years prior to running for council. There seems to be
                          a new trend where people want to run for local governmet and they look for a city
                          where tey hink they can win and then move there. People should have a longer
                          foothold and vested interest in our town before they can just come in, spend a lot
                          of $ on election stuff, and win an election.

1667         Duplicate    DUPLICATE of CARD 661                                                                Workplace Efficiency   Police
                          Bring Blood mobile back to NMB and allow employees to donate blood for 4
                          hours comp time like in years past.

1670                      Double the fee for after-the-fact banner permits.                                    Revenues               Community Development

1671         Duplicate    Duplicate - See 391, 419 & 547. Also being done - going green initiatives.           Conservation           Community Development
                          Encourae double sided printing when possible.

1673                      Create accounts with local business to sell our water.                               Revenues               Community Development

1675         Duplicate    Duplicate see 482,492,494,526,620                                                    Revenues               Community Development
                          Created metered parking in high demand areas.


11/08/2010                                                                                                                                               Page 42 of 480
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                                                       Suggestions by Employee

1676                           Make our history book available on-line to purchase on our website.                      Revenues               Community Development

1677         Duplicate         Duplicate see 967, 1209, 1290                                                            Workplace Efficiency   Community Development
                               Print a new version of the "A-Z" guide (welcome guide to city services) but with
                               advertising sponsors

1678                           Chare a $50.00 fee for Flood Zone Letters.                                               Revenues               Community Development
                               Currently they are free.

1695                           use regular paper and black ink to print care cards or simply fill out online.           Expenditures           Leisure Services

1696                           provide recycle bins for the public at the library.                                      Conservation           Leisure Services

1701         Being Done        Being Done - Please refer to Policies:                                                   Conservation           Leisure Services
                               39 Lighting Control Policy
                               43 Personal Computer Power Consumption Policy

                               I think that by turning off powers when not be use will help the facilities and more
                               important the city. Im talking about electrical savings, unplug tv's, microwaves, etc.
                               when
                               not being used. Energy save.

1702                           Create a volunteer program for Intramural Sports program (coaches and referees).         Volunteer Program      Leisure Services

1704         Duplicate         Duplicate see 4.2, 130, 454, 545, 623                                                    Revenues               Leisure Services
                               Renting the pool for private parties would help bring in revenue.
                               Cost of pool rental= Approx. $132.00 per hour
                               Cost for staff=$10.50 an hour
                               #of staff=maximum of 4
                               minimum of 4 hours
                               4x10.50=42.00
                               $42.00x4=168.00
                               $132.00x4=528.00
                               $528.00-168=$360 per pool rental

                                                      Total Suggestions by Employee                                      198

EMPLOYEE NAME : Anthony Hatchatt, Jr.

I.D.         Status            Suggestion Description                                                                   Focus Area             Department
139          Duplicate         Energy committee response: Being Done. Energy saving light bulbs                         Energy                 Leisure Services

                                                      Total Suggestions by Employee                                         1

11/08/2010                                                                                                                                                        Page 43 of 480
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                                                               C.A.R.E. Program
                                                           Suggestions by Employee

EMPLOYEE NAME : Anthony Lamar

I.D.         Status                 Suggestion Description                                                                    Focus Area             Department
1120         Closed                 2-11-10: Per Cmte: The proposed is not financially feasible at this time in addition      Workplace Efficiency   Building
                                    there are concerns about creating areas where people can loiter or skate when
                                    buildings are closed.
                                    My CARE suggestion is for the city of North Miami Beach to construct several
                                    concrete benches and tables (including table umbrellas) outside the Public
                                    Services Building. Purpose is to allow customers a comforting experience while
                                    doing business with the Building and Engineering Departments. Customers are
                                    required to use their cell phones outside of the building, whether it's raining or not,
                                    which becomes a discomfort when the weather is bad. This also allows customers
                                    to use the benches and tables while writing and reviewing information in a not-so-
                                    distracting area outside the lobby. Employees can also use them during break time
                                    minutes and utillize them for congregating with colleagues.

1209         Defer To Future Year   7-9-10 The matter had been referred to the City Clerk for possible implementation         Workplace Efficiency   Building
                                    however with the current restructuring of the office and its procedures this
                                    suggestion must be postponed till the future.
                                    The city of NMB does not have a welcome packet for new homeowners & new
                                    business owners. This welcome packet would contain information pertinent to the
                                    services offered by the city as well as other local businesses in the city.

1419         Closed                 Capital Improvements response on 6/15/10: The crosswalk flashers will be                  Capital Improvements   Building
                                    installed at City Hall/PS crosswalks in FY 2011
                                    From: Huynh, Hiep
                                    Sent: Wednesday, June 02, 2010 12:24 PM
                                    To: Stampp, Kanika
                                    Cc: Alexander, Bruce
                                    Subject: RE: care suggestion 1419

                                    Response:
                                    The county will not install the crosswalk lights on the city maintained roadways.
                                    We'll be installing 4 crosswalk flashers on City Hall / PS crosswalk next fiscal year

                                    Similar to suggestion 1378

                                    I suggest a stop light or stop sign be constructed between the city hall and the
                                    building department, as for safety of citizens and employees crossing.

1492         Duplicate              Duplicate see 1378 and 1419                                                               Capital Improvements   Building
                                    I suggest a stop light or sign be constructed between the city hall and the building
                                    department, as for safety of citizens and employees crossing.

                                                          Total Suggestions by Employee                                           4

11/08/2010                                                                                                                                                        Page 44 of 480
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                                                        C.A.R.E. Program
                                                    Suggestions by Employee

EMPLOYEE NAME : Antoinette King

I.D.         Status           Suggestion Description                                                              Focus Area              Department
124          Rejected         Rent Washington Park playground for parties                                         Revenues                Leisure Services

                                                   Total Suggestions by Employee                                      1

EMPLOYEE NAME : Antonio Marciante

I.D.         Status           Suggestion Description                                                              Focus Area              Department
512          Implemented      Revenue committee response on 6/24/09: implemented. Revenue committee               Revenues                Police
                              response on 6/4/09: Need clarification from Antonio Marciante. The department
                              has a Cost Recovery Policy. The department can better utilize the cost recovery
                              program to attempt to recover costs incurred by the department during felony
                              investigations. The department would first need to obtain some direction from the
                              State Attorney's Office.

1175         Being Done       Pub./Private Partnership committee response on 6/17/10: Being Done - cost to city   Pub./Private Partshp.   Police
                              for items.
                              Pub./Private Partnership committee response on 5/20/10: Paulette will speak to
                              Tom Carney.
                              Pub./Private Partnership committee response on 4/15/10: Referred to Tom Carney.
                              Create a partnership with FIU in order to replace the special response teams
                              remote control vehicle. FIU may be able to adjust most of the work and/or
                              materials at little or no cost.




11/08/2010                                                                                                                                                   Page 45 of 480
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                                                  Suggestions by Employee

1266         Implemented   From: Mac Serda <Mac.Serda@nmbpd.org>                                                  Expenditures   Police
                           Date: Wed, 16 Jun 2010 14:14:33 -0400
                           To: "Rivero, Carlos" <Carlos.Rivero@citynmb.com>
                           Conversation: CARE suggestions non-response
                           Subject: Re: CARE suggestions non-response
                           1266 - implemented

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 1:44 PM
                           To: Serda, Mac; Carney, Tom
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon, the following CARE suggestions, which have been sent to you in
                           the past, still appear as unresolved. Please try to remove these from the “referred”
                           column so that Marcia can give her progress report. Thanks

                           Revenue Committee response on 6/7/10: Rev #1266 Forwarded to Mac Serda on
                           5/25/10
                           Revenue Committee response on 5/25/10: Rev #1266 Forwarded to Mac Serda on
                           5/25/10
                           Police dept pays $320.00 per day for the use/rental of the Medley Police Range.
                           Plan is to invite other local police departments inorder to conduct joint firearms
                           training. The rental fee would then be paid by each agency taking part in the
                           training.

1403         Being Done    From: Rivero, Carlos                                                                   Expenditures   Police
                           Sent: Tuesday, August 10, 2010 3:44 PM
                           To: Alexander, Bruce
                           Subject: Rev & Exp. Update

                           1403 Close, being done.

                           The police department has approache the robotics department of FIU to build a
                           swat robot. The robot would be utilized during high risk swat operations. The
                           department would only be responsible fot the parts of the project. A commerically
                           purchased robot would cost us approx. $25K, parts will cost us approx. $5K

1505                       Through corporate partnership, the police department has negotiated with Brinks        Expenditures   Police
                           Armored Services to obtain a used armored vehicle at not cost. The retail cost for
                           an armored vehicle is approximately $100k. The truck will be utilized by the special
                           response teram (SWAT). There will be minimal cost to outfit this vehicle.

                                                Total Suggestions by Employee                                         5



11/08/2010                                                                                                                                Page 46 of 480
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                                                          C.A.R.E. Program
                                                      Suggestions by Employee

EMPLOYEE NAME : Aquatic Division

I.D.         Status             Suggestion Description                                                              Focus Area              Department
482          Duplicate          Revenue committee response on 3/18/10: Duplicate - see 526, 654, 931, 982,          Revenues                Leisure Services
                                1128 & 1133. Not feasible at this time due to poor economy.
                                Revenue committee response on 6/24/09: referred to Bernard McGriff for review
                                on 6/19/09. Revenue committee response on 6/4/09: Under review. Placing
                                parking meters in high activity usage areas. (Swimming pool, theater area, City
                                Hall, library, etc.

                                                     Total Suggestions by Employee                                      1

EMPLOYEE NAME : Armando Piedra

I.D.         Status             Suggestion Description                                                              Focus Area              Department
270          Closed             Pub./Private Partnership committee response on 4/15/10: Close                       Pub./Private Partshp.   Public Services
                                Pub./Private Partnership committee response on 11/19/09: seeking locations.
                                Pub./Private Partnership committee response on 6/8/09.
                                Revise NMB sign ordinance to accommodate billboards.

                                                     Total Suggestions by Employee                                      1

EMPLOYEE NAME : Ashanti Honer

I.D.         Status             Suggestion Description                                                              Focus Area              Department
47           Rejected           Pub./Private Partnership committee response on 6/8/09: Not feasible, theater is a   Rev./Pub./Priv.         Public Services
                                rental theater. P.A.T. Annual Memberships - Tickler #828 10/30/08-11/07/08

                                                     Total Suggestions by Employee                                      1

EMPLOYEE NAME : Audrea Hinds

I.D.         Status             Suggestion Description                                                              Focus Area              Department
523          Duplicate          Expenditure committee response on 6/24/09: duplicate - see suggestions 430 &        Expenditures            Human Resources
                                432.. The city should consider offering employee paid HMO insurance coverage
                                with the employee being responsible for dependent coverage and the difference in
                                cost for single POS and PPO coverage.


11/08/2010                                                                                                                                                     Page 47 of 480
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                                                  Suggestions by Employee

530          Closed        Workplace Efficiency response on 11/19/09: Close - additional phones have been         Workplace Efficiency   Human Resources
                           activated, eliminating the need to contact employees on their personal cell phones.
                           8-17-09 Per Cmte, departments already have substantial amount of phones for
                           emergency contact. Can track individual charges on as needed basis for
                           reimbursement to those that are contacted on their personal devices.
                           Managers and supervisors should refrain from contacting non-
                           management/supervisory employees who do not receive a cell phone stipend,
                           during the work day on their personal cell phones for work related issues. This will
                           eliminate the potential for monetary claims/charges against the city.

531          Closed        Workplace Efficiency response on 11/19/09: Close - all part time staff punch in.       Workplace Efficiency   Human Resources
                           8-17-09 Per Cmte, will begin implementing on October 1 2009.
                           All non-exempt/hourly paid employees should record their work hours using a time
                           clock. This will allow the city to have an accurate account of actual hours worked.
                           Thereby eliminating claims of overtime hours worked that cannot be verified. In
                           addition, this will also eliminate the potential for wage and hour claims that could
                           be very costly to the city.

663          Implemented   From: Hinds, Audrea                                                                    Expenditures           Human Resources
                           Sent: Thursday, July 15, 2010 4:34 PM
                           To: Alexander, Bruce
                           Subject: RE: CARE Suggestion 663

                           Bruce,

                           It was implemented beginning this current fiscal year. The salary ranges were not
                           increased.

                           Audrea

                           From: Alexander, Bruce
                           Sent: Thursday, July 15, 2010 3:14 PM
                           To: Hinds, Audrea
                           Subject: CARE Suggestion 663

                           Audrea,
                           Bernard requested that I follow-up with you regarding status of your suggestion
                           #663.

                           Expenditure committee response on 9/17/09: Implementing in FY 09-10.
                           Expenditure committee response on 7/31/09: Referred to H.R. for review.
                           The city should only apply the cost of living increase to active employees and
                           discontinue increasing the salary ranges based on the cost of living increase.
                           Therefore, new employees starting with the city after the beginning of the fiscal
                           year will not automatically receive a cost of living increase.




11/08/2010                                                                                                                                                 Page 48 of 480
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                                                  Suggestions by Employee

681          Duplicate     Expenditure committee response on 9/17/09: Duplicate - see #663 - implementing         Expenditures           Human Resources
                           in FY 09-10.
                           Expenditure committee response on 8/20/09: Bernard requested that the M-D
                           County, two-tier model be reviewed.
                           Expenditure committee response on 7/31/09: Referred to H.R. Beverly Hobson.
                           The city should only apply the cost of living increase to active employees and
                           discontinue increasing the salary ranges based on the cost of living increase.
                           Therefore, new employees starting with the city after the beginning of the fiscal
                           year, will not automatically receive a cost of living increase.

733          Implemented   Workplace Efficiency response on 4/15/10: Implemented - Policy Done                    Workplace Efficiency   Human Resources
                           2-11-10 Committee was informed that policy is done awaiting finalization and
                           implementation by end of February.
                           Workplace Efficiency committee response on 12/17/09: Policy revision in progress.
                           Workplace Efficiency response on 11/19/09: Review - Policy in review by City
                           Manager.
                           10-9-09 Cmte Update: policy in City manager's office for review.
                           Workplace Efficiency committee response on 9/17/09: Policy being drafted.
                           The city should consider establishing an emergency pool of leave time to be used
                           by employees diagnosed with a serious health condition that prevents the
                           employee from working for an extended period of time. To be eligible, the
                           employee must have exhausted all accumulated leave as a result of the
                           employee's own serious health condition and, prior to the employee being eligible
                           for short time disability benefits. To establish the emergency leave pool,
                           employees could elect to donate leave annually to be used by employees in need
                           of paid time, up to an established maximum number of hours per year per
                           employee.

818          Closed        Expenditure committee response on 10/7/09:                                             Expenditures           Human Resources
                           Expenditures Idea #818 – Close, Pension reform is under way.
                           To reduce the city's obligation to the various pension plans, the city should
                           consider lowering employee contribution to these plans.

832          Implemented   Workplace Efficiency response on 4/15/10: Implemented.                                 Workplace Efficiency   Human Resources
                           2-11-10 Committee has been informed by IT that page is forthcoming on
                           InsideNMB
                           Workplace Efficiency committee response on 12/17/09: Memo sent again and
                           response is required by Dec. 31.
                           Workplace Efficiency response on 11/19/09: Memo sent to Sr. Mgt. on 11/18/09.
                           We could consider creating a foreign language directory of employees who speak,
                           read, and/or write a foreign language(s) to include sign language. The employee
                           would indicate his/her willingness to be contacted if there is a need to assist with
                           translation. The directory could be listed on InsideNMB for easy access.




11/08/2010                                                                                                                                                 Page 49 of 480
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                                                       C.A.R.E. Program
                                                   Suggestions by Employee

900          Implementing   7-9-10 Committee was informed that HR will verify with Finance as it is believed to    Workplace Efficiency   Human Resources
                            be implemented already.
                            Workplace Efficiency response on 4/15/10: Will confirm with Susan Gooding-
                            Liburd.
                            Workplace Efficiency committee response on 12/17/09: This is doable and will be
                            implemented in 2010.
                            Workplace Efficiency response on 11/19/09: Review.
                            To encourage employees to save for retirement, the city could offer part-time
                            employees working 35 hours per week participation in a 457 deferred
                            compensation plan. This would be at no cost to the city and employees would be
                            saving pre-tax dollars that may be used for retirement or emergency funds to cover
                            medical expenses, the purchase of a home or other expenses.

901          Duplicate      Conservation committee response on 11/19/09: Duplicate - see 72 & 205.                 Conservation           Human Resources
                            Office supplies are very expensive. Interoffice envelopes allow for use over and
                            over again on both sides. However, individuals are writing one name on the entire
                            envelope and then discarding it. Also, we are using regular 9X12 envelopes for
                            routine interoffice mail. If we all use these envelopes the way they are designed to
                            be used, we should be able to save on office supplies.

968                         The phone in City Hall opposite the elevator should be moved to the wall next to                              Human Resources
                            the elevator. Individuals visiting the 3rd and 4th floors do not see the phone with
                            the instructions so they automatically go to the 2nd floor.

969          Closed         12-17-09 Per Cmte; suggestion not feasible                                             Workplace Efficiency   Human Resources
                            Implement a "jeans" day each month. Employees who chose to wear jeans to work
                            on that day will make a donation of $2.00. This donation at the end of the year can
                            be given to a charitable organization.

998          Implemented    2-11-10 The committee was informed that this will be implemented as of 2010's          Workplace Efficiency   Human Resources
                            first recipient.
                            Suggest giving a copy of the city's history book to the employee of the month
                            recipient and the care suggestion award recipient.

1065         Being Done     2-11-10 Per Cmte: This is already being done at a departmental level.                  Workplace Efficiency   Human Resources
                            Create a directory of exempt employees not conisdered essential personnel, who
                            would be willing to assist during emergency situations such as, a hurricane and
                            other natural disasters or at citywide events.




11/08/2010                                                                                                                                                  Page 50 of 480
9:35 AM
                                                              C.A.R.E. Program
                                                          Suggestions by Employee

1071         Closed                 From: Rivero, Carlos                                                                  Revenues               Human Resources
                                    Sent: Tuesday, July 13, 2010 12:02 PM
                                    To: Alexander, Bruce
                                    Cc: Fennell, Marcia
                                    Subject: RE: CARE Suggestions Report
                                    1071 Close, census over

                                    From: Rivero, Carlos
                                    Sent: Wednesday, June 16, 2010 4:13 PM
                                    To: McGriff, Bernard; Weisblum, Roslyn
                                    Cc: Fennell, Marcia; Alexander, Bruce
                                    Subject: Your CARE items

                                    Good afternoon, the following items have been sent to you as ACM’s or the
                                    Census Committee in the past and our committee needs to update them. If any of
                                    these do not belong to you feel free to return it or forward it to the appropriate
                                    person. Thanks

                                    Revenues committee referred to ACM McGriff for review on 2/10/10.
                                    To promote the Census and to encourage all residents to participate, I wouold like
                                    to suggest that the Census 2010 theme song, Indivisible by Topaz be shown on
                                    Channel 77.

1162         Closed                 3-11-10 The committee was informed that mandatory participation in our Pension        Workplace Efficiency   Human Resources
                                    Plan was established by law/ordinance and therefore the ordinance/law would
                                    have to change before we could offer any other options.
                                    The city should consider offering NEW EMPLOYEES after one year of
                                    employment, participation in a 401K retirement plan instead of automatic
                                    enrollment in any current defined benefits plan. The city would contribute a fixed
                                    amount to the plan. This will help the city budget a fixed amount for retirement
                                    funding.

1199         Defer To Future Year   3-29-2010 The City provides training for certain job functions. If additional         Workplace Efficiency   Human Resources
                                    certifications are required, the employees needs to take responsibility for
                                    advancing to the next level. The City is charged with doing more with less,
                                    positions are not being filled which creates more of a burden on Supervisors.
                                    Timing is not good for this recommendation right now.
                                    In an ongoing effort to prepare and develop employees working in positions related
                                    to specific trades such as mechanics, air conditioning technicians, utility
                                    technicians,etc. Departments could prepare manuals for the employees to use as
                                    a reference and learning tool to assist employees in advancing to the next level of
                                    their particular trade.




11/08/2010                                                                                                                                                         Page 51 of 480
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                                                       C.A.R.E. Program
                                                   Suggestions by Employee

1200         Review        8-12-10 Per committee still not response from Finance as to feasibility.                   Workplace Efficiency   Human Resources
                           7-9-10: Committee was informed that we are awaiting response from Finance as to
                           whether or not they will handle these transactions.
                           4-8-2010; Cmte reviewing with Finance to see how to implement.
                           All cash transactions conducted by departments such as, sale of tickets for the
                           Youth Fair could be handled by the cashier's office.

1286         Implemented   8-12-10 Committee informed that this has been done.                                        Workplace Efficiency   Human Resources
                           7-9-10 Committee informed that maintenance staff will work on installation and
                           refills.
                           Place hand sanitizer next to the courtesy phone by the elevator in City Hall

1333         Being Done    City employees and volunteers are issued picture ID cards. It should be required           Workplace Efficiency   Human Resources
                           and enforced that all employees and volunteers wear ID cards at all times while at
                           work.

1389         Closed        From: Rivero, Carlos                                                                       Expenditures           Human Resources
                           Sent: Tuesday, July 13, 2010 3:29 PM
                           To: Alexander, Bruce
                           Subject: A couple more
                           1389 Close, pension reform underway

                           The City has had to contribute increasing amounts to the employee pensions plans
                           based on acturial amounts determined by the actuary each year. In order to off
                           set the increase to the City, the employee and the city should share equally the
                           excess amount actuarily determined by the actuary.

1447         Implemented   June 2010 CARE Award Winner                                                                Workplace Efficiency   Human Resources
                           7-9-10 The committee has decided to create a worksheet that supervisors can fill
                           out with the items that an employee has in their possession. The employee will
                           sign the form and it will be placed in their personnel file. All updates will be done in
                           the same manner.
                           Some employees are entrusted with City property, therefore a list of items,
                           including serial numbers should be placed in the employees personnel file. In
                           addition this list should be updated as needed and should have the employee's
                           signature.

1448         Being Done    7-9-10 The committee was informed by HR that there already is a policy drafted             Workplace Efficiency   Human Resources
                           and it is in review prior to its implementation.
                           The City needs to implement an attendance policy.

                                                 Total Suggestions by Employee                                          23




11/08/2010                                                                                                                                                     Page 52 of 480
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                                                         C.A.R.E. Program
                                                      Suggestions by Employee

EMPLOYEE NAME : Barbara Kramer

I.D.         Status          Suggestion Description                                                                     Focus Area             Department
60           Implemented      Reusable magnetic name badges have been procured for Tier 1 & 2 management                Workplace Efficiency   Resident
                              for this purpose. At meetings within city, city officials-management, council, etc.
                              should wear name tags so we can put a face to a name.

61           Closed           CIP status report received on 5/21/09: The design of lanscape varries based on            Capital Improvements   Resident
                              the nature of the establishments. The City Forester has the list of trees that are
                              recommended. Street signage and lighting is governed by FDOT & MDPW.
                              Establish a design criteria for commercial development. Create an overall scheme
                              for the city to adhere to which will include city signage, lighting, materials,
                              landscape, etc.

62           Closed           Volunteer committee response on 6/18/09: Sent to Esmond Scott to be presented             Volunteer Program      Resident
                              to the Beautification Committee for review and action. Designated citizen in each
                              neighborhood to assist in beautification efforts that the city overlooks. Mr. Scott for
                              instance could have suggestions, complaints etc. coming from one citizen rather
                              than many. Communication will be more efficient. "Liaison"

63           Implemented      A more friendly resident/city employee relationship approach has been adopted by          Workplace Efficiency   Resident
                              the Code division which is now preferably referred to as the Code Compliance
                              division. Code Enforcement vs. Code Compliance.

                                                    Total Suggestions by Employee                                           4

EMPLOYEE NAME : Barry Bottongino

I.D.         Status          Suggestion Description                                                                     Focus Area             Department
370          Closed           Expenditure committee response on 6/24/09: close - city required to provide steel         Expenditures           Public Services
                              toe safety shoes by union contract. Potential city liability should employee not
                              purchase the required safety shoe. Expenditure committee response on 6/4/09:
                              Shopping for vendors. Purchase steel toe work shoes from Wal-Mart at a reduced
                              price

                                                    Total Suggestions by Employee                                           1




11/08/2010                                                                                                                                                       Page 53 of 480
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                                                           C.A.R.E. Program
                                                       Suggestions by Employee

EMPLOYEE NAME : Beatrice Winder

I.D.         Status            Suggestion Description                                                                     Focus Area             Department
367          Rejected          Revenue committee response on 7/31/09: Rejected.                                           Revenues               Finance
                               Begin charging late fees 15 days after due date to residential customers

                                                     Total Suggestions by Employee                                            1

EMPLOYEE NAME : Ben Biscotti

I.D.         Status            Suggestion Description                                                                     Focus Area             Department
1123         Being Done        2-11-10 Per Cmte: The repair work was already planned to be completed by end of            Workplace Efficiency   Building
                               February.
                               I have noticed in the parking lot next to the building department particularly in the
                               fenced area that the white striping that helps us park uniformly has faded to a point
                               that it is no longer helpful.

                               Maria, please refer to Jose Casio and Kenny Paoletti in the Public Services,
                               Streets Division. Thanks - Bruce

                                                     Total Suggestions by Employee                                            1

EMPLOYEE NAME : Benjamin Supraski

I.D.         Status            Suggestion Description                                                                     Focus Area             Department
213          Implemented       May 2009 C.A.R.E. Suggestion Award Winner                                                  Workplace Efficiency   Finance
                               Workplace Efficiency committee response on 6/11/09: implemented in conjunction
                               with the Police Dept. staff. Flyers have been distributed to all departments and
                               their employees to be placed on city facility bulletin boards and to be kept in all city
                               vehicles. Utilize field staff to assist police in reporting suspicious activities

                                                     Total Suggestions by Employee                                            1




11/08/2010                                                                                                                                                    Page 54 of 480
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                                                                C.A.R.E. Program
                                                            Suggestions by Employee

EMPLOYEE NAME : Beryl Glansberg

I.D.         Status                 Suggestion Description                                                                    Focus Area              Department
722          Defer To Future Year   Pub./Private Partnership committee response on 4/15/10: Defer to Future Year              Pub./Private Partshp.   Finance
                                    Public/Private Partnership committee response on 9/14/09 - Sponsorship RFP
                                    See similar suggestions: 41, 554, 573 & 659. The city should allow advertising
                                    opportunities for businesses in the community on all garbage trucks, Leisure
                                    Services vehicles, and in water/Solid Waste bills. This would increase revenue into
                                    the city while creating partnerships with the business community at the same time.
                                    Broward County Schools is advertising underneath their online school calendars.
                                    Here is the link that shows how we might show advertisements:
                                    http://www.browardschools.com/calendar/pdf/cal0910.pdf.

753          Implemented            Workplace Efficiency committee response on 9/17/09: Resolution drafted.                   Workplace Efficiency    Finance
                                    Empower the City Manager via a generic resolution (Sample resolution attached)
                                    to apply for any local, state, or federal grant that will benefit the city's residents,
                                    infrastructure, roadways, or facilities. Once awarded, the grant will then be
                                    presented to the Mayor and Council for acceptance of the funds.

810          Rejected               Pub./Private Partnership committee response on 11/19/09: Rejected.                        Pub./Private Partshp.   Finance
                                    Pub./Private Partnership committee response on 10/15/09: report November
                                    meeting.
                                    This suggestion is a partnership between the resident community and local
                                    government meant to shorten the length of the Council meetings. This partnership
                                    provides an alternative forum where citizen voices can be heard and responded to
                                    by the Council meeting. It is my understanding that they attend each Council
                                    meeting to voice their concerns. This added 24 minutes to the length of the
                                    meeting, not to mention other residents speaking also.
                                    CARE suggestion 1 is to put a link on the city's webpage in an area where the IT
                                    department can store them as a matter of public record. A resident can contribute
                                    an opinion piece of 1000 words that will be answered by a Council member, Mayr
                                    or City Manager if appropriate, and posted on the website.
                                    CARE suggestion 2 would be to give residents two minutes to tape a message, an
                                    opinion piece call The Resident voice on our cable television station. A Council
                                    member or the Mayor can do this weekly and respond to the concern so the entire
                                    community can be informed. This also eliminates rumors and inaccurate
                                    information being promulgated around the community.




11/08/2010                                                                                                                                                         Page 55 of 480
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                                                 C.A.R.E. Program
                                             Suggestions by Employee

1068         Closed   From: Rivero, Carlos                                                                   Revenues   Finance
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      1068 Close, no one to manage program or inventory

                      From: Glansberg, Beryl
                      Sent: Tuesday, May 25, 2010 4:06 PM
                      To: Rivero, Carlos
                      Cc: Alexander, Bruce
                      Subject:

                      No up front investment -
                      Purchase order number for the product so she knows how much to order
                      Product is shipped at no cost and you pay for what you order

                      She will advise on how much to order – call her

                      Aventura, North Miami, Hialeah, Miami Beach have used them


                      Beryl Glansberg
                      Grants Coordinator
                      City of North Miami Beach
                      17011 Northeast 19th Avenue
                      North Miami Beach, FL 33162
                      305-354-4419
                      Email: beryl.glansberg@citynmb.com

                      Revenue Committee response on 5/25/10: Rev #1068 Forwarded to Beryl G. on
                      5/25/10
                      Buy a small amount of World Famous Chocolates (or another company that helps
                      nonprofits) made just for the City of NMB. Have a cadre of volunteers from the
                      senior center or any other community volunteers sell them in the entrance of the
                      McDonald Center and/or at the library as a fundraiser for the less fortunate in the
                      city. They should be put in any contract for any community festival or theater show
                      that someone from the city has the right to sell the chocolate. This fund could be
                      either revenue for the nonprofit Community Outreach of North Miami Beach, Inc.
                      (administered through the police department) or for the fund that helps people pay
                      their water bills.

                      As sales grow, the city will not have to pay for inventory at all. Employees and the
                      general public could purchase the chocolate.

                      As a point of note: These chocolates come in energy saving recyclable paper
                      wrappers.

11/08/2010                                                                                                                        Page 56 of 480
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                                                   C.A.R.E. Program
                                               Suggestions by Employee

1323         Duplicate   Duplicate - Similar to 479 - Urban Farms and Mobile Farmsteads. City would lease      Revenues               Public Services
                         unused land (lots) for $1 a year and not for profits are able to grow vegetable
                         gardens.

                         Pub./Private Partnership committee response on 9/17/09: Close / Not financially
                         feasible at this time.

                         Offer purchasing opportunities from the general public for all parts of a Community
                         Garden. All vegetables fruit, spices and flowers can be sold once a month at a
                         Green Flea market. Any resident can adopt trees, the fencing, tables, benches,
                         tools, any part that needs to be funded. Suggested location: next to police
                         department to avoid/discourage vandalism that is so rampant in the community.

1324         Closed      4-28-2010 Cmte informed that not feasible to run video on InsideNMB as there are      Workplace Efficiency   Public Services
                         not enough system resources on that server. We can however add a link to the
                         PDF of exercises that was provided.
                         Have a continuously running phone number or video link on InsideNMB that has
                         low impact stretching exercises one can do at their desk for 2-4 minutes. (See
                         attachment)

1335         Duplicate   Duplicate - See 80 & 1164                                                             Revenues               Public Services
                         Conduct a sweep to make sure those claiming the exemption actually live in the
                         homes. In Hallandale, Mayor Joy Cooper said she asked this to be investigated.
                         A recent sweep in Pompano Beach found 563 cases of fraud and netted the city
                         $270,000
                         Here is the link to the Sun-Sentinal article
                         http://www.sun-sentinel.com/news/broward/pompano-beach/fl-hallandale-beach-
                         homestead-exemption-f20100428,0,1256063.story




11/08/2010                                                                                                                                              Page 57 of 480
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                                                               C.A.R.E. Program
                                                           Suggestions by Employee

1584         Implemented            From: Alexander, Bruce                                                              Conservation           Public Services
                                    Sent: Thursday, August 26, 2010 3:36 PM
                                    To: Perez, Maria
                                    Cc: McGriff, Bernard; Stampp, Kanika; An, Jeff
                                    Subject: CARE Suggestion 1584

                                    Maria,
                                    Please include the link for “EPA We’re for Water Campaign" on citynmb Going
                                    Green webpage.

                                    http://www.epa.gov/watersense/wereforwater

                                    Thanks – Bruce

                                    -----Original Message-----
                                    From: An, Jeff
                                    Sent: Friday, August 13, 2010 8:52 AM
                                    To: Alexander, Bruce
                                    Cc: McGriff, Bernard; Stampp, Kanika
                                    Subject: RE: August 19 CARE Progress Meeting
                                    1584: Implemented. Link is added to City's Go Green webpage.

                                    Implement the EPA We're for Water Campaign where the goal citywide is to
                                    encourage EVERYONE to make one single behavior change around the house,
                                    school, or business in North Miami Beach to conserve water.

                                                          Total Suggestions by Employee                                     8

EMPLOYEE NAME : Beverly Hobson

I.D.         Status                 Suggestion Description                                                              Focus Area             Department
99           Closed                 Consistency in opening/closing of all city cust. svc. related counters              Workplace Efficiency   Human Resources

100          Defer To Future Year   6-30-10 Cmte informed that implementation is being defered to another fiscal year   Workplace Efficiency   Human Resources
                                    Workplace Efficiency response on 4/15/10: No change.
                                    2-11-10 Committee informed that HR still in process of implementing
                                    12-17-09 Per Cmt: still working on implementaiton for 2010
                                    8-20-2009 Still in development of committees for implementation during FY10
                                    Dev. Committee of mgt. & emp. To address issues and resolutions
                                    Expected implementation 10-1-2009

309          Closed                 Establish supervised secretarial typing pool & eliminate several vacancies          Workplace Efficiency   Human Resources




11/08/2010                                                                                                                                                       Page 58 of 480
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                                                               C.A.R.E. Program
                                                           Suggestions by Employee

310          Defer To Future Year   12-17-2009 Per Cmte, structural changes to departments are underway and may              Workplace Efficiency    Human Resources
                                    facilitate this suggestion's implementation.
                                    Workplace Efficiency committee response on 9/17/09: Defer - Policy to
                                    Standardize.
                                    Card # 310 was deferred to another fiscal year but we are now in that year and its
                                    being readdressed per Beverly.
                                    8-20-2009 H.R. still in review process with departments that are affected and
                                    working out details.
                                    Consolidate payroll clerks under one department & ensure continuity

461          Closed                 2-11-10 Payroll training is in progress and they employees will stay in their            Workplace Efficiency    Human Resources
                                    departments
                                    12-17-09 Per Cmte: Payroll training is in progress
                                    Workplace Efficiency response on 11/19/09: Policy in progress.
                                    8-20-2009 H.R. still in review process with departments that are affected and
                                    working out details.
                                    All personnel related functions (including Police personnel) should be under the
                                    direction of H.R. Payroll function should all be in H.R. Police personnel should
                                    remain in its current location, but report to H.R. due to the fact that main H.R.
                                    department is ultimately responsible.

487          Closed                 When finances permit, convert the ledge on the south side of H.R. to additional          Workplace Efficiency    Human Resources
                                    H.R. workspace. It is much needed.
                                    Workplace Efficiency committee response: not financially feasible at this time

583          Defer To Future Year   Pub./Private Partnership committee response on 9/17/09: Defer to future year.            Pub./Private Partshp.   Human Resources
                                    Pub./Private Partnership committee response on 7/16/09: Researching for space.
                                    As an avid billiard and table tennis player, I would like to see the city provide a
                                    room with a table tennis and billiards tabel which can be used by the public with
                                    the exception of the hours of 12:00-2:00 p.m. During these hours, the room and
                                    equipment would only be available to employees. You would truly be amazed at
                                    how concentration on either of these games relieves stress. Perhaps we can
                                    check Craig's list to see if either pieces of this equipment is available for sale or
                                    perhaps is being given away and only needs to be picked up. If not, the immediate
                                    cost for the purchase of this equipment may not be timely, however, a stress free
                                    lunch break would ultimately benefit the city in terms of productivity after the lunch
                                    break.

584          Implemented            Recognizing that Law Enforcement Trust Funds (LETF) pays police overtime                 Workplace Efficiency    Human Resources
                                    wherever possible, it has been determined that FICA cost associated with that
                                    overtime was not being paid from LETF funds. I would like to suggest that the city
                                    beginning with FY09 take out the FICA associated with the overtime paid through
                                    LETF funds.




11/08/2010                                                                                                                                                             Page 59 of 480
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                                                               C.A.R.E. Program
                                                           Suggestions by Employee

585          Duplicate              Revenue committee response on 7/13/09: Sent to Mac Serda.                               Revenues               Human Resources
                                    Duplicate related to Suggestion #402 - Currently the city pays its officers for off-
                                    duty work and then bills the vendor. Recently, with the economical situation, the
                                    city has had difficulties with account receivable for off-duty work. In the IUPA
                                    (Police) bargaining agreement, Article 20, page 34, second paragraph states "The
                                    city reserves the city's sole discretion to continue administering off-duty
                                    assignments. If the city discontinues administering off-duty assignments, then it is
                                    within the officer's discretion to continue work off-duty assignments provided that
                                    the city's policies and standard operating procedures are met." Currently the city
                                    charges $35.50 per hour for off-duty rates, with the officer retaining $30 and the
                                    city retaining $5.50. The city then has to pay $2.30 of the $5.50 for FICA. An
                                    average of 19,546 off-duty hours are worked per year at $35.50 which equals
                                    $693,883. The city retains $5.50 of that which equals $107,504. $2.30 of that
                                    amount is paid for FICA which equals $44,955.80. The city nets $62,547.20 for
                                    administrative fees. My suggestion is to have the vendor to pre-pay the monies on
                                    a weekly basis or place a certain dollar amount in an escrow account to be used
                                    as needed. Initial thoughts were to discontinue the off-duty altogether. After
                                    thoughts were if left unprotected, the businesses would leave the city due to crime.
                                    There is a mutual need between the city and the busineeses in the city.

664          Closed                 8-17-09 Per Cmte, due to contractual obligations this is not feasible at this time.     Workplace Efficiency   Human Resources
                                    The City of North Miami Beach civilian employees are to work a nine (9) hour day
                                    and have a one (1) hour unpaid lunch break. Some employees work eight hours
                                    and those eight hours include an hour of paid lunch. If those employees who work
                                    an eight hour day work overtime of four (4) hours in a given week, they will have
                                    the advantage of four (4) hours of overtime paid at time and one half and five (5)
                                    additional hours over the next employee who has an unpaid break. I suggest that
                                    we level the playing field and have all employees to work a nine (9) hour day and
                                    take a one (1) hour unpaid lunch break.
                                    Police employees also do not have an unpaid lunch break. This should be brought
                                    up for discussion during the upcoming bargaining sessions.

665          Defer To Future Year   Workplace Efficiency committee response on 10/15/09: Defer to Future Year.              Workplace Efficiency   Human Resources
                                    Workplace Efficiency committee response on 9/17/09: 4/10 work schedule not
                                    feasible but 11 hrs. in review - report next meeting.
                                    7-31-09 Per Cmte: H.R. to review and discuss with City Manager
                                    Employees who are on a 4/10 work schedule should be working eleven (11) hours
                                    and taking one hours unpaid break. I am not sure if this practice is being followed
                                    by each department. However, in light of our financial status, we need to look at all
                                    of our practices to ensure compliance. This too will cut down on the overtime paid
                                    by our city.




11/08/2010                                                                                                                                                           Page 60 of 480
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                                                 C.A.R.E. Program
                                             Suggestions by Employee

666          Closed   "Hats Off Fridays" to Employee of the Month and C.A.R.E. Award recipient of the          Workplace Efficiency   Human Resources
                      month. Due to the economic downturn, we have to find none monetary ways of
                      rewarding our employees. My suggestion is for all employees (who are able) to
                      wear a hat on Fridays in recognition of the Employee and C.A.R.E. Suggestion
                      Award recipients of the month. When you see that employee, you will take off your
                      hat to that employee in recognition of their contribution to our city. "Hats Off
                      Friday" will only occur the Friday after the City Manager has announced these
                      employees at the Council Meeting.

732          Closed   From: Rivero, Carlos                                                                     Revenues               Human Resources
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      732 Close, per legal

                      Revenue committee response on 9/3/09: Forwarded to Orlando DeLuca (Legal) on
                      9/3/09.
                      Recently a number of EEOC complaints have been filed against the city. Some
                      were filed even prior to being fully investigated by the city. If the complaints made
                      by the employees is found to be frivolous, the city should charge the employee(s)
                      the Labor Atrorney fees associated with that complaint.

758          Closed   Workplace Efficiency committee response on 12/17/09: Card # 758; As of 12-17-            Workplace Efficiency   Human Resources
                      09 cmte meeting Beverly asked me to mark this as closed as it was not feasible
                      Workplace Efficiency committee response on 9/17/09: Close.
                      9-3-09 Cmte reviewing policies from other cities to make recommendations.
                      Create a citywide policy of "No Layoff". In theory, this is what has happened in our
                      city verbally. Our commitment has never been in writing. Our employees will have
                      the job security that they need in order to continue doing the best job that they can.
                      However, this means that the employees will do whatever is necessary to avoid
                      layoff. The burden of the shortage will rest with all of our employees equally and
                      not necessarily geared towards a particular group. Considering the city's written
                      "No Layoff Policy", every employee has to agree to equally share the burden. If the
                      city currently had this mind set, the employees could all rest easy knowing that
                      they will have their jobs knowing that they will have to make whatever adjustments
                      across the board necessary (eg: furlough, salary reduction, benefit reduction).
                      After all we are all family and spend a great deal of our time together. Why not
                      make good on our investment which is our city and our employer.




11/08/2010                                                                                                                                              Page 61 of 480
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                                                C.A.R.E. Program
                                            Suggestions by Employee

831          Closed   From: Rivero, Carlos                                                                  Revenues   Human Resources
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      831 Close, census over

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 4:13 PM
                      To: McGriff, Bernard; Weisblum, Roslyn
                      Cc: Fennell, Marcia; Alexander, Bruce
                      Subject: Your CARE items

                      Good afternoon, the following items have been sent to you as ACM’s or the
                      Census Committee in the past and our committee needs to update them. If any of
                      these do not belong to you feel free to return it or forward it to the appropriate
                      person. Thanks

                      Revenue committee response on 10/7/09:
                      Revenues Idea #831 – Referred to Census Committee on 10/7/09, due by
                      10/15/09.
                      It is imperative that we get as close to an actual count for purposes of the Census
                      as possible. One of the methods the city can use to determine a count is to review
                      the use of water per household. Assume a use rate per person per household and
                      see if that gives us an indication of how many people reside in a particular
                      household and thereby in the City of North Miami Beach.




11/08/2010                                                                                                                               Page 62 of 480
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                                                 C.A.R.E. Program
                                             Suggestions by Employee

834          Closed   From: Rivero, Carlos                                                                     Revenues               Human Resources
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      834 Close, census over

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 4:13 PM
                      To: McGriff, Bernard; Weisblum, Roslyn
                      Cc: Fennell, Marcia; Alexander, Bruce
                      Subject: Your CARE items

                      Good afternoon, the following items have been sent to you as ACM’s or the
                      Census Committee in the past and our committee needs to update them. If any of
                      these do not belong to you feel free to return it or forward it to the appropriate
                      person. Thanks

                      Revenue committee response on 10/7/09:
                      Revenues Idea #834 – Referred to Census Committee on 10/7/09, due by
                      10/15/09.
                      The Human Resources Department will wear Census T-Shirts every other Friday
                      beginning October 2, 2009. This is such a critical issue to our city. I would like to
                      suggest that all non-uniformed employees who work in a customer service area
                      wear Census T-Shirts on alternate Fridays as well, at cost (if at all possible) to the
                      Census Bureau.

853          Closed   12-17-09 Per Cmte: looking into how to implement or promote this idea to staff           Workplace Efficiency   Human Resources
                      Due to the economic downturn, we are all being charged with doing more with
                      less. We each have stress at work as well as at home. This should not preclude us
                      from doing our best here at work. Due to the stress we area sometimes curt or
                      short in our responses to each other and sometimes to the residents, which should
                      never happen. We must all be civil to each other. We should take a moment to
                      think before we speak. Let's keep our responses factual and to the point. We may
                      or may not like the response we get, but each of us and our residents deserve to
                      have the delivery of that message in a polite but efficient manner. Always offer an
                      alternate method of dealing with problems you encounter. If you do not have an
                      alternate solution, remember to say I'm sorry that I was not able to help you today.
                      "Make Someone's Day by being kind and courteous". It does not cost you anything.




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996          Closed        The city has many functions which overlap and needs to be advertised. Too many               Workplace Efficiency   Human Resources
                           "A" frames in our median would clutter our city. This could possibly create too
                           much of a distraction for our motorist in trying to read all of them. With the
                           impending media board, many of our functions will be displayed there. However, in
                           order to catch traffic in our other thoroughfares, we still need to utilize the "A"
                           frames. My suggestion is to create a policy on the use of "A" frames. This policy
                           should include the following:
                           How far in advance functions should be advertised; the distance between "A"
                           frames; Safe Placement of "A" frames.
                           I have been informed that several employees are involved in the placement of the
                           "A" frames, e.g. a group of employees dig the holes to place the "A" frame in the
                           ground and a second group actually places the "A" frame or some type of frame in
                           the ground for continuous use and when not used to advertise a city function,
                           place a Census 2010 or City Seal on the frame. Of course this is providing that the
                           verbiage that goes on the "A" frames can be changed out while the "A" frame is
                           grounded. There is a cost saving here for manpower repetitiveness.

997          Implemented   2-11-10 The committee was informed that the Census committee is working on                   Workplace Efficiency   Human Resources
                           implementing this suggestion.
                           Utilize poles throughout the city to display Census 2010 information. See banner
                           examples on suggestion card.

1066         Implemented   ACM McGriff response on 4/14/10:                                                             Revenues               Human Resources
                           -----Original Message-----
                           From: McGriff, Bernard
                           Sent: Tuesday, April 13, 2010 3:33 PM
                           To: Alexander, Bruce
                           Subject: RE: CARE Suggestion #1066

                           Please record suggestion # 1066 as implemented ( by Beverly).

                           Revenues committee referred to ACM McGriff for review on 2/10/10.
                           I would like to suggest that we pre-record the Census Message so that it can be
                           played while people are on hold. This would give the city an opportunity to get a
                           personal message out to our residents and/or callers to let them know the
                           importance of the 2010 Census and the many benefits that the city stands to gain
                           as a result of their participation.

1067         Closed        4-8-10 H.R. informed committee this was not feasible at this time - closed                   Workplace Efficiency   Human Resources
                           2-11-10 Per Cmte: H.R. staff is looking into this suggestion for possible
                           implementation

                           Partner with other cities on training initiatives utilizing our facilities. City employees
                           receive good training at no cost. Other cities absorb cost for utilizing our facilities.




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1070         Being Done   1-25-2010 Per Cmte: the creation of a dedicated wall for honoring Employee of the         Workplace Efficiency   Human Resources
                          Year is already in the works for the Employee lounge at City Hall.
                          We should have a wall inside the city lounge on 2nd floor for employees of the
                          year.

1196         Review       8-12-10 Per committee still not response from Finance as to feasibility.                  Workplace Efficiency   Human Resources
                          7-9-10: Committee awaiting response from Finance
                          4-8-2010: Cmte submitted to Finance and Procurement to review for potential
                          implementation.
                          With today's economy it is difficult to offer enhanced benefits to potential
                          employees. I read about the"Purchasing Power Program" which allows emplyees
                          to: purchase state of the art computers and other technology, pay via payroll
                          dectuction or cash discount program with guaranteed enrollment, no credti check
                          and no interest and pay over a 12 month period at no implementation cost or
                          financial liability to the City. The would greatly enhance the benefits provided to our
                          employees at the present time and in preparation for the holidays where money is
                          so limited.

1660         Review       Economically, this is one of the worst budget years in our City's history. One of our     Workplace Efficiency   Human Resources
                          most important functios is suffering due to the economy. That is continued
                          trainng of our staff. Our City provides in-house training, however I wuold like to
                          create the City of North Miami Beach University. At this point all classes will be
                          video taped and made available to our employees to check out or we can have
                          "Training on Demand" Through our Information Technology Department. The
                          training should also include a hire video inclusive of or Mayor and Council, City
                          Manager, City Attorney, City Clerk and Department Heads photo and a brief
                          introduction.

                          Our employees are our biggest asset and we want to keep them invesed in their
                          career and more specificall our city. This would be a less expensive way of doing
                          so.




11/08/2010                                                                                                                                                   Page 65 of 480
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1661         Review         Human resources is more than just a place for hiring and terminating employees.          Workplace Efficiency   Human Resources
                            The word "resources" means "skilled in devising means; expedient; that to which
                            one resorts to for support". These are troubling times for all of us. As such, I
                            would like to set up a committee called "Caring for Our Own" which will provide
                            resources to our employees who are in need whether it is due to the economy.
                            The first challenged for this committee is to develop a list of resources for help
                            with utility bills, grocery, foreclosures, and of course if necessary, referral to our
                            Employee Assistance Program. Human Resources is not always aware of these
                            situations. Referrals from the supervisors would also help in that some employees
                            are proud and the would not ask for help with utility bills, grocery, foreclosure, and
                            of course, if necessary, referral to our Employee Assistance Program. Humna
                            Resource is not always aware of these situations. Referrals from the supervisors
                            would also help in that some employees are proud and they would not ask help.

                            I would also like to suggest that we set up a voluntary weekly donation of fifty
                            cents ($.50) per pay period. If 200 employees donated fifty cents ($.50) per pay
                            period ther would be $400.00 in an accout available for use at th end of one month.

1672         Review         In light of recent events with our city, we need to provide on site employee             Workplace Efficiency   Human Resources
                            assistance programs on a global scale to help our employees.

                                                    Total Suggestions by Employee                                      26

EMPLOYEE NAME : Bleuma Kaplan

I.D.         Status         Suggestion Description                                                                   Focus Area             Department
118          Being Done     Individual A/C zoning                                                                    Energy                 Police

298          Closed         Improved communications between departments re new mailing addresses                     Workplace Efficiency   Community Development

                                                    Total Suggestions by Employee                                        2

EMPLOYEE NAME : Bob Nix

I.D.         Status         Suggestion Description                                                                   Focus Area             Department
687          Closed         Expenditure committee response on 6/16/10: CLOSE                                         Revenues               Community Development
                            See similar suggestions 85, 176, 279 & 306.
                            Inventory city-owned properties and offer selected properties for long term lease to
                            developers of desirable projects that would create non-service sector employment
                            in the city.



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688          Closed   Revenue committee response on 9/3/09: Closed. Cannot split-up service area.           Revenues                Community Development
                      Create a municipal cold water utility for the Redevelopment Area - CRA.

689          Closed   Pub./Private Partnership committee response on 2/18/10: Close.                        Pub./Private Partshp.   Community Development
                      Pub./Private Partnership committee response on 10/15/09: Still in review.
                      Pub./Private Partnership committee response on 9/17/09: Review and report next
                      month.
                      Partner with a non profit organization to create a renewable and alternative energy
                      buyers club which can partner with U.S. owned companies to purchae solar
                      panels, wind energy devices, generators, etc. and make them available to the
                      members at reduced costs through bulk purchases.

749          Closed   From: Rivero, Carlos                                                                  Expenditures            Community Development
                      Sent: Thursday, July 08, 2010 5:15 PM
                      To: Alexander, Bruce; Fennell, Marcia
                      Cc: Stampp, Kanika
                      Subject: RE: CARE Suggestions Report

                      The committee has cleaned the Expenditures List by contacting the various
                      involved individuals and getting answers over the telephone. Please amend as
                      follows:

                      #749 Close. Not practical

                      Expenditures idea #749 – Forwarded to IT for review on 11/24/09
                      P&Z - Delete logos from all memoranda and letters electronically stored. The logo
                      occupies approximately 217kb of space. Five logos = 1mb. A lot of memory could
                      be saved for other purposes, reducing the cost and increasing computer system.




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821          Closed       Conservation committee response on 10/15/09: Close - potential legal issues as in        Conservation   Community Development
                          Miami-Dade county program. Costs to city would not be feasible at this time.
                          Conservation Committee response on 10/6/09:
                          ________________________________________
                          From: Deck, John
                          Sent: Tuesday, October 06, 2009 10:10 AM
                          To: An, Jeff; Alexander, Bruce
                          Subject: RE: Care Card 821

                          What you stated is accurate.
                          ________________________________________
                          From: An, Jeff
                          Sent: Tuesday, October 06, 2009 9:17 AM
                          To: Alexander, Bruce
                          Cc: Deck, John
                          Subject: Care Card 821

                          Bruce: Miami-Dade Water and Sewer Department has a toilet retrofit program,
                          which our water service area residents can also apply. We had only run this kind
                          of program in around 2004. There could be some potential legal issues.

                          John: Please correct me if anything I said was not accurate. Thanks.

                          Jeff Huren An
                          Assistant Director
                          City of North Miami Beach
                          Public Services Department
                          17050 NE 19th Avenue
                          North Miami Beach, FL 33162
                          305-948-2967 (Tel)
                          305-957-3502 (Fax)

                          Offer a rebate to utility customers who replace old toilets with higher efficiency
                          toilets, or who replace ultra low-flow toilets with watersense labeled high efficiency
                          toilets.

822          Being Done   Energy committee response on 9/29/09 - being done.                                       Energy         Community Development
                          Ask FPL to perform an energy audit of all city buildings. Use results to increase
                          energy efficiency, reduce electric power use.

                                                Total Suggestions by Employee                                          6




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EMPLOYEE NAME : Bradley Woodson

I.D.         Status          Suggestion Description                                                             Focus Area     Department
1577         Duplicate       Duplicate see 554,659,722,1467                                                     Revenues       City Manager
                             Let different cities advertise on city msg board for money.

                                                   Total Suggestions by Employee                                    1

EMPLOYEE NAME : Brendamar Jimenez

I.D.         Status          Suggestion Description                                                             Focus Area     Department
267          Being Done      Revenue committee response on 6/24/09: beint done. Place vending machines in       Revenues       Public Services
                             facility lobbies for customers & revenue

                                                   Total Suggestions by Employee                                    1

EMPLOYEE NAME : Brian O'Connor

I.D.         Status          Suggestion Description                                                             Focus Area     Department
550          Closed          From: Rivero, Carlos                                                               Expenditures   Finance
                             Sent: Thursday, July 08, 2010 5:15 PM
                             To: Alexander, Bruce; Fennell, Marcia
                             Cc: Stampp, Kanika
                             Subject: RE: CARE Suggestions Report

                             The committee has cleaned the Expenditures List by contacting the various
                             involved individuals and getting answers over the telephone. Please amend as
                             follows:

                             #550 Close. Health and safety issue

                             Expenditure committee response on 10/7/09:
                             Expenditures #550 Sent to George Gabriel.
                             Expenditure committee response on 9/17/09: Resend to George Gabriel and report
                             next meeting.
                             Expenditure committee response on 7/31/09: Referred to George Gabriel for
                             review.
                             Expenditure committee response on 6/24/09: referred to George Gabirel for review
                             on 6/19/09. Provide each resident with 2 supercans and reduce the weekly
                             collection from twice a week to once a week.


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551          Rejected    Expenditure committee response on 6/24/09: rejected - not feasible at this time       Expenditures   Finance
                         due to budgetary constraints and electrical retrofitting. Replace all paper hand
                         towel dispensers in the restrooms with Air-Hand Dryers.
                         Benefits: Savings on paper towels and conservation of reducing garbage to
                         landfills.

552          Duplicate   Conservation committee response on 7/16/09: See 537.                                  Conservation   Finance
                         Replace all faucet fixtures in the washrooms with auto sensor turn/off type faucet.
                         This will eliminate wasted use when people leave the water running while washing
                         their hands. Funding: Obtain a water conservation grant. Alternative: Make it a
                         policy to change to this type of system as faucets are in need of replacement.




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553          Implemented   Expenditure committee response on 9/17/09: Implemented                                  Expenditures   Finance
                           From: Nix, Robert
                           Sent: Friday, July 31, 2009 3:07 PM
                           To: Rivero, Carlos
                           Cc: Azan, Philip
                           Subject: RE: CARE ideas update

                           As long as we have no-cost, unlimited access to the T-Square site so we can
                           retrieve/review plans, this is a good idea.

                           Phil Azan is on vacation. You will have to get his thoughts next week, if he has not
                           already responded.

                           Bob Nix

                           ________________________________________
                           From: Rivero, Carlos
                           Sent: Friday, July 31, 2009 2:44 PM
                           To: Nix, Robert
                           Cc: CARE Reserves & Revenues & Expenses Committee; Alexander, Bruce
                           Subject: CARE ideas update

                           Good afternoon. Please update us on the following ideas referred to you. You
                           can look up the wording on the lists posted on Inside NMB:

                           #553 (exp)

                           Expenditure committee response on 7/31/09: Referred to Bob Nix for review.
                           Expenditure committee response on 7/16/09: followup w/Bob Nix..
                           Expenditure committee response on 6/24/09: referred to Bldg. Dept., Bob Nix for
                           review on 6/19/09.
                           Implement the use of T-Square Plan Room for bid Solicitations. When a
                           department is bidding a construction project, they will no longer be required to
                           have multiple sets of plans printed in-house or buy a printer. Instead, the city will
                           now electronically upload these plant documents to T-Square's Plan Room where
                           contractors will be required to purchase these plan sets directly from T-Square.
                           This will save the city: Administrative costs of having to go and place an order /
                           pick-up an order from the plotter. In-house supply costs for using the plotter. The
                           cost savings are based on this YR previous expenses of $2,899 (see attached).
                           These savings will also fluctuate based on the need for plan printing of bid
                           documents.




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554          Implemented   From: O'Connor, Brian                                                                     Revenues   Finance
                           Sent: Wednesday, June 16, 2010 2:56 PM
                           To: Alexander, Bruce
                           Subject: RE: CARE suggestions non-response

                           Implemented

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 1:59 PM
                           To: O'Connor, Brian
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon Brian, the suggestions below have been forwarded to you along
                           the life of the program and need to come off the “referred” column. Please
                           process them accordingly so that Marcia can give a progress report.
                           Thanks

                           Revenue committee response on 7/16/09: Review.
                           Revenue committee response on 7/13/09: Getting quotes per Brian O'Connor.
                           Amend Martin Outdoor Media agreement to allow advertising on bus benches in
                           the residential neighborhoods as well as Hanford Blvd. Benefit: Increase contract
                           revenue per year!!

567          Being Done    Revenues response on 6/17/10: Being Done                                                  Revenues   Finance
                           City Clerk's response on 7/14/09:
                           567- we could charge a fee, but there are only 3 people on the list. The County
                           charges nearly $500/year; however, we could never get away with charging that
                           much. If the City chooses to implement this, then they would have to do so at a
                           reduced amount and also update the Lobbyist Ordinance (which would mean 2
                           readings before Council). My other concern is that if we charge, people will be
                           less likely to register as a lobbyist.
                           Currently lobbyist are being registered without a fee being charged. My suggestion
                           is to institute a fee that follows the Miami-Dade fees structure.

568          Being Done    Revenue committee response on 7/13/09: Done already - CLOSE.                              Revenues   Finance
                           Remove the billing of garbage collection from the water/utility bill and place it on
                           the tax bill tying the bill to the property owner instead of renters. This will help to
                           ensure that the garbage bill will be paid and reduce the amount of write-offs for
                           renters.

569          Closed        Revenue committee response on 7/13/09: Procurement to add to RFP - CLOSE.                 Revenues   Finance
                           Re-solicit the Towing Services RFP to include an administrative fee to cover the
                           current costs of the PD on vehicle handling after an accident. I have a current RFP
                           that includes this language. Actions required: Code Change to reflect current rates
                           and addition of administrative fee. I can provide samples of both upon request.



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570          Defer To Future Year   Workplace Efficiency committee response on 9/17/09: Defer                                   Workplace Efficiency   Finance
                                    Workplace Efficiency committee response on 7/16/09: Referred to Grants
                                    Committee. Install lightening alert system at Victory Pool and City Hall facility. This
                                    will reduce the risk of a person being struck by lighting at the pool facility or at City
                                    Hall, Public Services, Police Department. Funding: Seek possible grant funding or
                                    CRA Funding.




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575          Implemented   From: Supraski, Ben                                                                     Expenditures   Finance
                           Sent: Wednesday, June 16, 2010 6:03 PM
                           To: Rivero, Carlos
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: RE: CARE suggestions non-response
                           575 - Implemented

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 2:55 PM
                           To: Supraski, Ben
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Hi Ben. The items listed below need to come off the “review” and “referred”
                           categories and the “implemented” need to be confirmed so that Marcia can give
                           her report tomorrow. Please process accordingly. Thanks

                           Customer Service response on 7/13/09:
                           From: Supraski, Ben
                           Sent: Monday, July 13, 2009 6:43 PM
                           To: Rivero, Carlos
                           Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                           Subject: RE: CARE Ideas 575 & 588

                           Carlos,

                           I think this certainly is of merit and will proceed with moving forward with
                           implementation. As we are moving forward with an RFP for a new contract for our
                           billing, mailing, IVR, and online payment administration, we will be looking at a one
                           stop solution with customer options/incentives to go with paperless billing. As
                           Brian, Lori and I move forward with this process, we will keep you posted. Thanks,
                           Ben.


                           Expenditure committee response on 7/13/09:
                           From: Rivero, Carlos
                           Sent: Monday, July 13, 2009 4:37 PM
                           To: Supraski, Ben
                           Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                           Subject: CARE Ideas 575 & 588

                           Hello Ben. The CARE Revenues and Expenditures Committee has determined
                           that this is a viable idea and you have been charged with the task of implementing
                           it through whatever means necessary. Please reply to all with your plan of action
                           for implementation. Copy of the ideas has been attached. Thank you.

                           Expenditure committee response on 6/24/09: referred to Ben Supraski for review
                           on 6/24/09. Add e-statements to the customer billing and the option for them to opt
11/08/2010                                                                                                                                  Page 74 of 480
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                          out of the mailed paper bill saving the city at least the postage of sending the bill.
                          The vendor will still charge a processing fee for the e-statement.

590          Closed       Energy committee response on 10/15/09: Close - Subject to energy audit.                   Energy     Finance
                          Energy committee response on 9/17/09: Still in review / report next meeting.
                          Energy committee response on 8/20/09: Still in review.
                          Energy committee response on 7/16/09: Review
                          Have all City Buildings roofs coated with reflective coating material per attached
                          FPL Energy Plan and the City will be able to qualify for rebates and that may be
                          able to cover the cost of the material or installation. (see attached information)

591          Closed       Energy committee response on 10/15/09: Close - Subject to energy audit.                   Energy     Finance
                          Energy committee response on 9/17/09: Still in review / report next meeting.
                          Energy committee response on 8/20/09: Still in review.
                          Energy committee response on 7/16/09: Review
                          Have all City facility windows treated with window tinting or reflective material per
                          FPL Energy Plan and the city will be able to qualify for rebates that may help to
                          cover the cost as well as save in cooling costs. (See attached FPL information)

593          Being Done   Revenue committee response on 7/31/09: Will be done at Café.                              Revenues   Finance
                          Revenue committee response on 7/16/09: Review and investigate probability of
                          P.A.T. Café vendor providing this service as is done at the Miami-Dade County
                          government center building.
                          Apply to have a Lotto machine installed at the Cashier Window, Victory Pool or
                          other location that has a lot of foot traffic. The City will get a percentage of the
                          ticket sales as well as a part of a prize earning if sold at the City.

594          Rejected     Revenue committee response on 7/13/09: Not feasible - CLOSE.                              Revenues   Finance
                          Freeze all Forfeiture Fund spending and apply to a CD or Money Marker that will
                          be able to produce revenue from the interest.

595          Being Done   Revenue committee response on 7/13/09: Bill paying box exists in front of City            Revenues   Finance
                          Hall - CLOSE.
                          Install a 24hr accessible Kiosk in front of City Hall which will allow residents to pay
                          there utility bill (cash customers) anytime.

596          Being Done   Revenue committee response on 7/13/09: Already done - CLOSE.                              Revenues   Finance
                          Contracts with local Check Cashing Stores or Western Union to accept City Utility
                          Bills. This will reduce the number of customer traffic at City Hall and provide the
                          residents with the convenience of paying at Publix or at a closer location to their
                          home.

603          Closed       Revenue committee response on 7/13/09: Procurement to add to RFP.                         Revenues   Finance
                          Re-solicit the Towing Servcies RFP to include or increase the administrative fee to
                          $30 to cover the current costs of the PD. Actions Required: Possible Code change
                          to reflect current rates and addition of administrative fee. I can provide samples of
                          both upon request.



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604          Closed     Conservation committee response on 3/18/10: Close - reported on and will be               Conservation   Finance
                        implemented as a result of the Energy Audit.
                        Conservation committee response on 2/18/10: Referred to JCI Energy Audit Firm
                        Conservation committee response on 7/16/09: policy and review in progress.
                        Implement and standardize the use of SmartStrips Surge Protectors. They
                        conserve energy and in return will save on the city's energy bills. See attached
                        back-up information.

605          Rejected   From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]                                           Revenues       Finance
                        Sent: Wednesday, June 16, 2010 3:04 PM
                        To: Rivero, Carlos; Serda, Mac
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: RE: CARE suggestions non-response

                        I have answered the ones I have authority over. (In yellow)
                        (not considered. The cost of the vehicle/fuel incorporated into the off-duty pay rate).

                        From: Mac Serda <Mac.Serda@nmbpd.org>
                        Date: Wed, 16 Jun 2010 14:14:33 -0400
                        To: "Rivero, Carlos" <Carlos.Rivero@citynmb.com>
                        Conversation: CARE suggestions non-response
                        Subject: Re: CARE suggestions non-response

                        605 Rejected off duty charges are contractual, were not included

                        From: Rivero, Carlos
                        Sent: Wednesday, June 16, 2010 1:44 PM
                        To: Serda, Mac; Carney, Tom
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: CARE suggestions non-response

                        Good afternoon, the following CARE suggestions, which have been sent to you in
                        the past, still appear as unresolved. Please try to remove these from the “referred”
                        column so that Marcia can give her progress report. Thanks

                        Revenue committee response on 7/13/09: Sent to Mac Serda.
                        Implement a "Car Charge" that directly comes back to the city, for off duty police
                        officers who are required to have a vehicle at the location where they are
                        performing an "Off-Duty Detail". This has been implemented in other jurisdictions
                        and has been proven to be a good cost recovery method for fuel, wear and tear,
                        and add use of the vehicle. Typical cost is $10 per officer, per car, per shift.




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606          Closed                 Workplace Efficiency response on 12/17/09: Card # 606; As of 12-17-09 cmte               Workplace Efficiency   Finance
                                    meeting Beverly asked me to mark this as closed as it was not feasible as written.
                                    Workplace Efficiency committee response on 9/17/09: Review
                                    7-31-09 Per Cmte, under review by Police department for opinion on
                                    implementation
                                    Workplace Efficiency committee response on 7/16/09: Review.
                                    Require all contractors performing construction in the city rights-of-way to hire off-
                                    duty NMB PD officers only, for maintenance of traffic and safety of the citizens of
                                    NMB.

616          Closed                 Expenditure committee response on 8/20/09: Close - city policy prohibits the use         Expenditures           Finance
                                    of city vehicles for non-city events.
                                    Brian O'Connor response on 8/17/09:
                                    When events are held, or services are required outside of regular business
                                    operations the City should charge a usage charge for vehicles that are required
                                    and would be used as a cost recovery, as you would for overtime for an
                                    employee. - BKO
                                    Expenditure committee response on 7/31/09: Back to Brian O'Connor for
                                    clarification.
                                    Implement a "Car or Vehicle Charge" for city staff that is required to use a city
                                    vehicle for special non-city events, example: Trash Trucks, Facility Maintenance,
                                    Park Attendants and city electricians. This cost will assist in reimbursing the city
                                    for fuel costs, maintenance, wear and tear.

657          Defer To Future Year   6-10-10 Cmte informed that Finance Director will be looking into software upgrade        Workplace Efficiency   Finance
                                    at some point in future ( previous committee was established to look at costs but
                                    they were quite prohibitive) Once diretion is determined and RFP issued
                                    Procurement can set these guidelines in place.
                                    Workplace Efficiency committee response on 3/18/10: Implementing
                                    Workplace Efficiency committee response on 2/18/10: Referred
                                    Workplace Efficiency response on 11/19/09: Referred
                                    8-20-09 Cmte referred to Procurement for implementation
                                    Workplace Efficiency committee response on 7/16/09: Referred to Procurement.
                                    Issue an RFP for an new Financial Management System and as part of the
                                    solicitation request that the proposers finance the system and include the cost into
                                    the yearly maintenance.

658          Defer To Future Year   Capital Improvements response on 6/15/10: The crosswalk flashers will be                 Workplace Efficiency   Finance
                                    installed at City Hall/PS crosswalks in FY 2011
                                    7-31-09 Per Cmte, not feasible.
                                    Request that the County install a traffic signal for crosswalk on 19th Ave, so that
                                    employee's can cross safely.




11/08/2010                                                                                                                                                    Page 77 of 480
9:35 AM
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                                            Suggestions by Employee

659          Closed   From: O'Connor, Brian                                                                  Revenues               Finance
                      Sent: Wednesday, June 16, 2010 2:56 PM
                      To: Alexander, Bruce
                      Subject: RE: CARE suggestions non-response

                      Partnership committee response on 6/8/09: Not Feasible.

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 1:59 PM
                      To: O'Connor, Brian
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon Brian, the suggestions below have been forwarded to you along
                      the life of the program and need to come off the “referred” column. Please
                      process them accordingly so that Marcia can give a progress report.
                      Thanks

                      Brian O'Connor response on 8/17/09:
                      I am currently working with Martin Outdoor Media to provide a proposal for the
                      additional advertisement revenue. Hopefully will have by the end of the week. BKO
                      Revenue committee response on 7/31/09: Referred to Brian O'Connor for update.
                      Similar to 188 - private companies advertising on city trash cans. Pub./Private
                      Partnership committee response on 6/8/09: Not Feasible.
                      Explore expanding the bus bench advertisement agreement to include advertising
                      on the sides of Garbage Trucks.

698          Closed   8-11-09 Cmte determined that due to contractual obligations not feasible               Workplace Efficiency   Finance
                      Implement a Straight 8 hour work program where employee's are assigned to a
                      straight 8 hour work shift, only allowing 1/2 hour paid lunch break. Crews would not
                      be allowed to demobilize and would be required to stay on the job site during their
                      1/2 break. This will eliminate the need for crews that are in the field who are
                      working on a job that requires extensive set-up and break-down to stop for a lunch
                      break and head back to the office/shop to punch out for lunch. The employee
                      would then be allowed to leave after the 8hour shift has been completed. This
                      would also be beneficial to keep other employees on task as well.

719          Closed   Revenue committee response on 9/3/09: Close - This service is funded through           Revenues               Finance
                      the Transit Tax and cannot be used for profit.
                      Begin charging a nominal fee (cost recovery basis) for the NMB Bus Line on a pay
                      per use or a monthly or annual rider program.

720          Closed   Revenue committee response on 9/3/09: Close - This service is funded through           Revenues               Finance
                      the Transit Tax and cannot be used for profit.
                      Begin marketing NMB Bus Line for charter use for Parties, City Tours, Events and
                      other Occasions. Charge a competitive rate that will attract business, families
                      etc….


11/08/2010                                                                                                                                    Page 78 of 480
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                                            Suggestions by Employee

752          Closed   Revenue committee response on 10/7/09:                                               Expenditures   Finance
                      Revenues Idea #752 – Close, already cutting back on maintenance frequencies.
                      Reduce the number of cut cycles by 1 - 1 1/2 weeks for the landscaping contract.
                      City's all over Dade and Broward have already implemented this plan as well.

761          Closed   From: Rivero, Carlos                                                                 Revenues       Finance
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      761 Close, census over

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 4:13 PM
                      To: McGriff, Bernard; Weisblum, Roslyn
                      Cc: Fennell, Marcia; Alexander, Bruce
                      Subject: Your CARE items

                      Good afternoon, the following items have been sent to you as ACM’s or the
                      Census Committee in the past and our committee needs to update them. If any of
                      these do not belong to you feel free to return it or forward it to the appropriate
                      person. Thanks

                      Revenue committee response on 10/7/09:
                      Revenues Idea #761 – Referred to Census Committee on 10/7/09, due by
                      10/15/09.
                      Have all Road Patrol Officers, Code Enforcement Officers, Customer Service Field
                      Crews, Public Services Workers or any other Field Crews have Census
                      Information Pamphlets in their vehicle's to distribute out to community citizens
                      whenever or wherever possible.

                      Maybe even add an element of a prize or giveaway to the person who can answer
                      correctly questions in regards to the census. The employee who distributed the
                      winning pamphlet would be coded on the card and would receive some type of
                      prize as well.




11/08/2010                                                                                                                          Page 79 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                  Suggestions by Employee

787          Closed        From: Rivero, Carlos                                                                     Expenditures           Finance
                           Sent: Thursday, July 08, 2010 5:15 PM
                           To: Alexander, Bruce; Fennell, Marcia
                           Cc: Stampp, Kanika
                           Subject: RE: CARE Suggestions Report

                           The committee has cleaned the Expenditures List by contacting the various
                           involved individuals and getting answers over the telephone. Please amend as
                           follows:

                           #787 Close. This service is blocked, not more than $5.00 / month

                           Expenditure committee response on 10/7/09:
                           Expenditures Idea #787 – Referred to Manuel Sellan in IT for implementation on
                           10/7/09.
                           Redirect the City's phone switch to Google 411 ((800)466-4411) for all information
                           calls since it is a free information service. Also instruct all cellphone users to use
                           this # as well in lieu of using 411 @ $1.55 per call.

811          Implemented   From: O'Connor, Brian                                                                    Expenditures           Finance
                           Sent: Wednesday, June 16, 2010 2:43 PM
                           To: Alexander, Bruce; Rivero, Carlos
                           Cc: McGriff, Bernard; Fennell, Marcia
                           Subject: RE: CARE suggestions non-response

                           Implemented

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 1:59 PM
                           To: O'Connor, Brian
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon Brian, the suggestions below have been forwarded to you along
                           the life of the program and need to come off the “referred” column. Please
                           process them accordingly so that Marcia can give a progress report.
                           Thanks

                           Expenditure committee response on 10/7/09:
                           Expenditures Idea #811 – Referred to Brian O’Connor for implementation on
                           10/7/09.
                           Implementation of Reverse Auction Bidding through www.bidbridge.com for
                           commodities such as Chlorine, Coarse Aggregates and other items.

812          Closed        10-9-09 Per Cmte: not currently feasible to do so.                                       Workplace Efficiency   Finance
                           Consolidate both Fleet Departments for PD and all others. This will save on
                           inventory costs as well as help to cross utilize staff for urgent repairs.

11/08/2010                                                                                                                                           Page 80 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                   Suggestions by Employee

813          Closed         Energy committee response on 10/15/09: Close - It is true that the initial purchase     Expenditures   Finance
                            of Ford motor products is less expensive than General Motors products. However,
                            parts and maintenance of Ford products is historically more expensive than GM
                            products and GM has fewer recalls and less maintenance down time.
                            Expenditure committee response on 10/7/09:
                            Expenditures Idea #813 – Referred to Airia Austin on 10/7/09, due by 10/15/09.
                            Standardize all fleet trucks and sedans to Ford products. Ford historically has
                            been less expensive to purchase and maintain than Chevy or GMC. Also
                            standardizing to one brand will assist in bringing down fleet inventory costs. (see
                            attached)

814          Implementing   From: O'Connor, Brian                                                                   Revenues       Finance
                            Sent: Wednesday, June 16, 2010 2:43 PM
                            To: Alexander, Bruce; Rivero, Carlos
                            Cc: McGriff, Bernard; Fennell, Marcia
                            Subject: RE: CARE suggestions non-response

                            In progress

                            From: Rivero, Carlos
                            Sent: Wednesday, June 16, 2010 1:59 PM
                            To: O'Connor, Brian
                            Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                            Subject: CARE suggestions non-response

                            Good afternoon Brian, the suggestions below have been forwarded to you along
                            the life of the program and need to come off the “referred” column. Please
                            process them accordingly so that Marcia can give a progress report.
                            Thanks

                            Revenue committee response on 10/7/09:
                            Revenues Idea #814 – Referred to Brian O’Connor for implementation on 10/7/09.
                            Eliminate all types of charge cards the city has and consolidate to one P-Card
                            system utilizing Commerce Bank which will increase our revenue from the monthly
                            1% rebate return. This will also help to reduce the chances of misuse and potential
                            for fraudulent spending.

971          Implemented    Energy committee response on 3/18/10: Close - reported on and will be                   Energy         Finance
                            implemented as a result of the Energy Audit.
                            Energy committee response on 2/18/10: Referred to pending Energy Audit findings.
                            December 2009 C.A.R.E. Suggestion Award Winner.
                            Energy committee response on 1/21/10: in review.
                            Install a Solar Heating System at Victory pool in lieu of the existing heat pump that
                            consumes electricity.




11/08/2010                                                                                                                                   Page 81 of 480
9:35 AM
                                                    C.A.R.E. Program
                                                Suggestions by Employee

972          Closed       From: Rivero, Carlos                                                                  Revenues   Finance
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          972 Close, per LS

                          Create a frequent swimmer program at the pool and offer, "Pay for 10 visits get the
                          11 one free".

973          Closed       From: Rivero, Carlos                                                                  Revenues   Finance
                          Sent: Tuesday, July 13, 2010 3:29 PM
                          To: Alexander, Bruce
                          Subject: A couple more
                          973     Close, per LS

                          From: Rivero, Carlos
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          973 Close, per LS

                          Similar suggestion #296:
                          Revenue committee response on 6/24/09: referred to Pauletta Murphy on 6/19/09.
                          Bi-monthly family movie night charging parents and children free
                          Create a dollar movie night at the theater, where you can run older movies or 2nd
                          runs.

974          Being Done   From: Rivero, Carlos                                                                  Revenues   Finance
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          974 Close, this is done already

                          Implement a policy for when an employee receives a ticket in a city vehicle via
                          sunpass, traffic camera or other that the employee be obligated to pay for the
                          violation.




11/08/2010                                                                                                                           Page 82 of 480
9:35 AM
                                                     C.A.R.E. Program
                                                 Suggestions by Employee

1042         Implemented   Energy committee response on 1/21/10: Implemented by I.T.                             Energy     Finance
                           From: Perez, Maria
                           Sent: Thursday, January 21, 2010 3:26 PM
                           To: Alexander, Bruce
                           Cc: Rosiak, Patrick; Austin, Airia
                           Subject: FW: CARE Suggestion #1042

                           Bruce,
                           I just updated our Going Green pages and added the link in two sections.

                           http://www.citynmb.com/index.asp?Type=B_BASIC&SEC={60D8CAB2-D153-443F-
                           B7B5-0E3F6FD4E71B}&DE={F4B03CCB-5C2C-4934-A07C-1DCF0C4ACFE2}

                           http://www.citynmb.com/index.asp?Type=B_BASIC&SEC={60D8CAB2-D153-443F-
                           B7B5-0E3F6FD4E71B}&DE={5284054B-6375-4AE6-AD07-837A8A56A657}

                           I am currently working on placing it on InsideNMB also.
                           Energy committee response on 1/21/10: We agree with this recommendation,
                           however IT needs to do this.
                           Place this web site on the City's web page to assist resident's/employee's in doing
                           a free home self-evaluation of their energy consumption. http://hes.lbl.gov/

1044         Closed        From: Rivero, Carlos                                                                  Revenues   Finance
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           1044 Close, census over

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 4:13 PM
                           To: McGriff, Bernard; Weisblum, Roslyn
                           Cc: Fennell, Marcia; Alexander, Bruce
                           Subject: Your CARE items

                           Good afternoon, the following items have been sent to you as ACM’s or the
                           Census Committee in the past and our committee needs to update them. If any of
                           these do not belong to you feel free to return it or forward it to the appropriate
                           person. Thanks

                           Revenues committee referred to ACM McGriff for review on 2/10/10.
                           If a person is in need of business cards they should order a box of 250 and have
                           the attached logo printed on the back to help promote the Census or use another
                           Census type logo.
                           2010 Census: IT'S IN OUR HANDS
                           Community Funding Depends on You!


11/08/2010                                                                                                                            Page 83 of 480
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                                            Suggestions by Employee

1045         Closed   From: Rivero, Carlos                                                                   Revenues   Finance
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      1045 Close, census over

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 4:13 PM
                      To: McGriff, Bernard; Weisblum, Roslyn
                      Cc: Fennell, Marcia; Alexander, Bruce
                      Subject: Your CARE items

                      Good afternoon, the following items have been sent to you as ACM’s or the
                      Census Committee in the past and our committee needs to update them. If any of
                      these do not belong to you feel free to return it or forward it to the appropriate
                      person. Thanks

                      Revenues committee referred to ACM McGriff for review on 2/10/10.
                      Have all employee's add the Census Logo to their E-mail Signature or add it to the
                      confidentiality disclaimer add to all outbound e-mails.
                      Bruce please place sample of my e-mail signature attachment with suggestion.

1129         Closed   From: Rivero, Carlos                                                                   Revenues   Finance
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      1129 Close, developer plans to build more homes

                      The City should consider purchasing Presidential Country Club 19650 NE 18th Ave
                      North Miami Beach, FL 33179 and run it as a City Golf Course. Grant funds maybe
                      available for green or open space initiatives to help offset the cost or for capital
                      improvements.




11/08/2010                                                                                                                        Page 84 of 480
9:35 AM
                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1130         Implemented   From: Rivero, Carlos                                                                     Revenues               Finance
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           1130 Partially implemented

                           Form a task force or hire a consultant to review all fees, fines and other collections
                           and do a comprehensive rate study for all items including but not limited to, red-
                           light camera citations, turn-on and turn-off fee's for water, late payment fee's,
                           library cards fees, Theater Rentals, Auditorium Rentals, Tow-Truck inspections,
                           public record request fee's, all applicable surcharges etc......... to determine if we
                           are within current standards of other cities.

1131         Duplicate     Duplicate - See suggestions 176, 279, 306 & 742                                          Revenues               Finance
                           Form a Committee to Identify and review all City/CRA owned properties to
                           determine if they are of any use to the City/CRA. If they are not of any use now or
                           in the future then prepare them for sale via Auction to place them back on the tax
                           roles.

1231         Closed        3-30-2010 The committee was informed by the Police Department that the alert             Workplace Efficiency   Finance
                           system is for police broadcasting only. Cannot be used for non-emergency
                           information as per grant used to secure the system and policy in place.
                           Use the Police Department's phone based "Emergency Alert System" to contact
                           all residents reminding them to send in their Census Form. This can be used to
                           blanket the entire city or just by area alone.

1232         Closed        3-30-2010 Info Tech informed the committee that this is not a viable solution as it      Workplace Efficiency   Finance
                           does not free up our bandwith and there is a potential for abuse and security of
                           data in question.
                           Implement the use of https://www.yousendit.com/cms/businessplusaccount to
                           send files without burdening the network bandwith. This also has build in
                           reminders for status and follow-up of items sent.

1233         Duplicate     Expenditures committee response on 3/31/10: Duplicate - See Similar                      Expenditures           Finance
                           Suggestions: 26-2, 37-2, 38, 219, 273, 276
                           Discontinue providing coffee & supplies for employee lounge and encourage them
                           to patronize the NMB Café for their coffee needs.

1234         Recommended   Jeff An's response on 5/26/10: We can try to put a solicitation. However, the            Revenues               Finance
                           challenge we have is that we are producing sludge 7 days a week, 24 hours a
                           day. The sludge need to be out almost every day. Normally, it is hard to find
                           vendor needs the sludge on daily basis.
                           Revenue Committee response on 5/25/10: Rev #1234 Forwarded to Dr. An on
                           5/25/10
                           Solicit an RFP for the sale of the Lime Sludge produced by the water plant for sale
                           to a private company. Currently we are paying to have this wet material removed,
                           however there is a value to this material when dry.

11/08/2010                                                                                                                                           Page 85 of 480
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                                                     C.A.R.E. Program
                                                  Suggestions by Employee

1235         Recommended   Jeff An's response on 5/26/10: You may collaborate with universities to get grants    Expenditures   Finance
                           for study. Schools will not be able to do the clean up, they normally don’t have
                           money for study, unless getting grants.
                           Expenditures Committee response on 5/25/10: Exp #1235 Forwarded to Dr. An on
                           5/25/10
                           Begin discussions with FIU, NOVA University, University of Florida to offer them
                           Taylor Park for research on ground contamination and challenge them to clean the
                           site using natural resources.

1239         Closed        From: Rivero, Carlos                                                                  Expenditures   Finance
                           Sent: Thursday, July 08, 2010 5:15 PM
                           To: Alexander, Bruce; Fennell, Marcia
                           Cc: Stampp, Kanika
                           Subject: RE: CARE Suggestions Report

                           The committee has cleaned the Expenditures List by contacting the various
                           involved individuals and getting answers over the telephone. Please amend as
                           follows:

                           #1239 Close. Not allowed

                           Expenditures response on 6/7/10: Exp.1239 Forwarded to Dan Wick on 4/7/10
                           Expenditures response on 4/7/10: Exp.1239 Forwarded to Dan Wick on 4/7/10
                           The city's General Fund Account (0101820) pays for the rental, power and
                           maintenance of all light poles throughout the city. I recommend having the CRA
                           pay for these associated costs within the CRA boundaries to provide lighting to its
                           businesses and customers and relieve the General Fund of this burden.




11/08/2010                                                                                                                                Page 86 of 480
9:35 AM
                                                   C.A.R.E. Program
                                                Suggestions by Employee

1326         Review      From: O'Connor, Brian                                                                 Revenues   Finance
                         Sent: Wednesday, June 16, 2010 2:43 PM
                         To: Alexander, Bruce; Rivero, Carlos
                         Cc: McGriff, Bernard; Fennell, Marcia
                         Subject: RE: CARE suggestions non-response

                         Under review

                         From: Rivero, Carlos
                         Sent: Wednesday, June 16, 2010 1:59 PM
                         To: O'Connor, Brian
                         Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                         Subject: CARE suggestions non-response

                         Good afternoon Brian, the suggestions below have been forwarded to you along
                         the life of the program and need to come off the “referred” column. Please
                         process them accordingly so that Marcia can give a progress report.
                         Thanks

                         Revenue Committee response on 6/7/10: Rev #1326 Forwarded to Brian O’Connor
                         on 5/25/10
                         Revenue Committee response on 5/25/10: Rev #1326 Forwarded to Brian
                         O’Connor on 5/25/10
                         Add to the City's standard contract language that there will be a $500 Marketing
                         fee added to the awardee for use of Contract City NMB Contract Award #'s on any
                         of their marketing material or promoting the use to piggyback off of any of our
                         agreements. Example: On the attached sample this vendor is promoting the Miami-
                         Dade County agreement for this purpose. (see attached business card)

1327         Duplicate   Duplicate - See 270                                                                   Revenues   Finance
                         Pub./Private Partnership committee response on 4/15/10: Close
                         Pub./Private Partnership committee response on 11/19/09: seeking locations.
                         Pub./Private Partnership committee response on 6/8/09.
                         Revise NMB sign ordinance to accommodate billboards.

                         Solicit RFP's to install Electronic Billboards on City property and to the contract
                         that we have advertising right's as we do with the bus bench agreement. The new
                         electronic billboards have the capability of advertising multiple images and
                         therefore will bring more revenue. (see attached example)




11/08/2010                                                                                                                          Page 87 of 480
9:35 AM
                                                C.A.R.E. Program
                                             Suggestions by Employee

1328         Review   From: O'Connor, Brian                                                              Revenues   Finance
                      Sent: Wednesday, June 16, 2010 2:43 PM
                      To: Alexander, Bruce; Rivero, Carlos
                      Cc: McGriff, Bernard; Fennell, Marcia
                      Subject: RE: CARE suggestions non-response

                      Under review

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 1:59 PM
                      To: O'Connor, Brian
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon Brian, the suggestions below have been forwarded to you along
                      the life of the program and need to come off the “referred” column. Please
                      process them accordingly so that Marcia can give a progress report.
                      Thanks

                      Revenue Committee response on 6/7/10: Rev #1328 Forwarded to Brian O’Connor
                      on 5/25/10
                      Revenue Committee response on 5/25/10: Rev #1328 Forwarded to Brian
                      O’Connor on 5/25/10
                      Eliminate cell phone stipend and issue standardized Cell Phones to only
                      employee's who need to use them for City business adding data plan's to
                      management phones only. AT&T, Sprint & Verizon have very good government
                      pricing.

1338         Closed   From: Rivero, Carlos                                                               Revenues   Finance
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      1338 Close, there is a new vendor in the works

                      Begin discussions with FIU Hospitality Management or Johnson and Wales
                      University take over the Café operations and assist in Theatre and Conference
                      Center. Students as part of their training will work at the NMB Café and help to
                      host theatre and conference events.

1355                  Contract with a consultant to conduct a freight audit of all purchase's and        Revenues   Finance
                      agreement's to assure that the City has not paid overpaid for freight charges or
                      has veen charged for freight erroneously.




11/08/2010                                                                                                                    Page 88 of 480
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                                                    C.A.R.E. Program
                                                Suggestions by Employee

1356         Review       8-12-10 Committee awaiting response from IT                                          Workplace Efficiency   Finance
                          7-9-10 Committee informed Patrick to find out if this project has been fully
                          implemented yet and how the city can use it and promote it.
                          5-11-2010 Patrick (IT) informed committee that the project is still in development
                          stage
                          and would have to be readdressed once its up an running.
                          Piggyback off Miami-Dade's project for for I-phone application reporting of
                          compliant's. Miami-Dade to get iphone app to file complaints. Local governments
                          are getting on the iphone bandwagon, and Miami-Dade users will soon be able to
                          complain about potholes or other problems electronically through their beloved
                          gadgets.

                          Read more:http://www.miamiherald.com/2010/5/9/1621446/miami-dades-311-
                          system-will-soon.html#ixzz0nWzaAc2v

1358                      Discontinue the allowance of PD/City vehicles to use private Car Wash Services       Expenditures           Finance
                          and require them to use the Truck/Car Wash at Solid Waste

1359         Duplicate    Duplicate of card # 1355                                                             Expenditures           Finance
                          Contract with a consultant on a contingency basis, to audit all purchases and
                          services payments (PO's & DP's) to assure that the City has not paid any
                          unnecessary taxes for fees.

1455         Being Done   From: Rivero, Carlos                                                                 Expenditures           Finance
                          Sent: Tuesday, July 13, 2010 3:29 PM
                          To: Alexander, Bruce
                          Subject: A couple more
                          1455 Close, this is checked by the individual deps. already

                          Contract with a consultant on a contingency basis, to audit all purchases and
                          services payments (PO's & DP's) to assure that the City has not paid any
                          unnecessary taxes for fees.




11/08/2010                                                                                                                                      Page 89 of 480
9:35 AM
                                                   C.A.R.E. Program
                                                Suggestions by Employee

1458         Closed      From: Rivero, Carlos                                                                 Expenditures   Finance
                         Sent: Tuesday, August 10, 2010 3:44 PM
                         To: Alexander, Bruce
                         Subject: Rev & Exp. Update

                         1458 Close, this will be re-visited once the truck wash is upgraded.

                         From: Alexander, Bruce
                         Sent: Thursday, July 15, 2010 3:31 PM
                         To: Austin, Airia
                         Subject: CARE Suggestion #1458

                         Mr. Austin,
                         Referred to you for your review and comments.

                         Expenditures response on 7/15/10: refer to Airia Austin for review and comment
                         Discontinue the allowance of PD/City vehicles to use Private Car Wash Services
                         and require them to use the Truck/Car Wash at Solid Waste.

1527         Duplicate   From: Rivero, Carlos                                                                 Revenues       Finance
                         Sent: Thursday, July 15, 2010 3:50 PM
                         To: Alexander, Bruce
                         Subject: CARE
                         1527 Close – done/duplicate

                         The city has a cell tower in the back of the Police Station that was negotiated in
                         1996 that provides the city with 27 cell phones and 500 minutes to each phone in
                         return for the use of the land. Because of IRS laws and regulation the PD has not
                         been utilizing these cell phones. It is my suggestion that we have the city
                         attorney's office find a way to renegotiate this agreement to receive the average
                         revenue of $25,000 for a cell tower in lieu of having the cell phones that are not
                         being used.




11/08/2010                                                                                                                             Page 90 of 480
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                                                      Suggestions by Employee

1528                           The City of North Miami should institute the same charge to residents for false         Revenues       Finance
                               alarm calls. (see below)
                               Pembroke Pines sets $100 fine for false alarms
                               Catching up with other Broward municipalities, Pembroke Pines will penalize
                               residents and businesses after
                               the first two false alarms that summon help.
                               BY JAMES H. BURNETT III
                               jburnett@MiamiHerald.com
                               With more than 13,000 false alarms a year, Pembroke Pines police say they waste
                               their time – and taxpayer money -- by responding.
                               Starting Thursday, the city will begin imposing hefty $100 fines each time police
                               respond to an alarm that isn't a valid emergency.
                               ``False alarms are a costly waste of taxpayers' money and a major public-safety
                               concern as they divert police officers from real emergencies and delay the
                               response time for more critical calls,'' Pembroke Pines police Sgt. John Gazzano
                               wrote in a statement Monday.

1529                           The city is currently paying tipping fees for yard waste. We should solicit a RFP for   Revenues       Finance
                               the sale of this material to mulching companies who would recycle this material
                               into yard mulch. We would reduce the cost of tipping fees and generate a new
                               income stream in the process.

                                                     Total Suggestions by Employee                                       63

EMPLOYEE NAME : Brian Sturtz

I.D.         Status            Suggestion Description                                                                  Focus Area     Department
362          Closed            Revenue committee response on 7/31/09: Not Feasible - Close.                            Revenues       Public Services
                               Charge customers for trash container repairs

363          Closed            Revenue committee response on 7/31/09: Not feasible, bill tied to address, not          Revenues       Public Services
                               tennant.
                               Remove 95 gallon garbage contaienrs from vacant homes

                                                     Total Suggestions by Employee                                         2

EMPLOYEE NAME : Bruce Alexander

I.D.         Status            Suggestion Description                                                                  Focus Area     Department
38           Rejected          Eliminate purchase of coffee & related supplies city wide                               Expenditures   Public Services

38.1         Rejected          Eliminate int. & ext. events unless 100% resident/business sponsorship                  Expenditures   Public Services

11/08/2010                                                                                                                                              Page 91 of 480
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                                                 Suggestions by Employee

311          Being Done   Revenue committee response on 7/16/09: A resident and non-resident fee is being       Revenues          Public Services
                          charged.
                          Implement a non city resident/business sports field use registration & fee

459          Rejected     Revenue committee response on 6/24/09: Liabillity, cannot compete. Expenditure        Grants/Revenues   Public Services
                          committee response on 6/4/09: Liability issue. Grants committee response on
                          5/28/09: In Review. Establish an Urban Neighborhood Alliance (UNA), "Toolbox"
                          program. UNA's tool lending library, enables neighborhood residents to fix up their
                          home using tools acquired by the UNA through grants and donations.

770          Closed       From: Rivero, Carlos                                                                  Revenues          Public Services
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          770 Close, too costly

                          I.T. response on 10/7/09:
                          From: Perez, Maria
                          Sent: Wednesday, October 07, 2009 11:56 AM
                          To: Rivero, Carlos
                          Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                          Subject: RE: CARE Idea referral

                          Carlos,

                          Re: Card 770
                          As far as the Wi-Fi is concerned Patrick will have to look at the set up downstairs
                          and get you general costing.
                          Right now there is no infrastructure to support WiFi in that location.
                          We would most likely incur costs to set up an access point there and potentially
                          add a recurring cost to the city for connectivity.
                          I will keep you advised
                          Maria

                          Revenue committee on 10/7/09:
                          Revenues Idea #770 – Referred to Maria Perez in IT on 10/7/09, due by 10/15/09.
                          Offer Wi-Fi to City Café patrons.




11/08/2010                                                                                                                                          Page 92 of 480
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                                                     Suggestions by Employee

875          Rejected         Pub./Private Partnership committee response on 11/19/09: Rejected.                    Pub./Private Partshp.   Public Services
                              Implement an NMB IN Card program through the NMB Chamber of Commerce to
                              promote economic growth and development, as did Miami Beach.
                              (see details attached)
                              miamibeachincard.com

                              The New Miami Beach IN Card
                              {Okay, so this isn't really an event, but it is a very nice service. Miami Beach
                              residents and visitors receive discounts and added value at local restaurants,
                              shops, hotels, museums, attractions, nightclubs, entertainment venues and more.
                              All you have to do is register! So, we wanted to make sure everyone knows about
                              this because you can really use a break these days. There are LOTS of really
                              good discounts listed here! We highly recommend you go sign up for one.}

1658                          Form a partnership with NMB Chamber of Commerce and MINICARDS maximum                 Pub./Private Partshp.   Public Services
                              usa to provide local business Minicard Marketplace display systems at the
                              following NMB locations for the benefit of our local businesses, residents,
                              employees and visitors:

                              - City Hall Lobby
                              - NMB Library
                              - NMB Chamber of Commerce

                              I recently visited the Toronto, Canada City Hall where they have a large display of
                              MINICARDS, offering savings and discounts to their residents, employees and
                              visitors. I have attached sample MINICARDS and contact information for
                              MINICARDS maximum usa as well as a list of over 300 MINICARDS currently
                              available to Florida locations.

                                                   Total Suggestions by Employee                                        7

EMPLOYEE NAME : Candice Collins

I.D.         Status          Suggestion Description                                                                 Focus Area              Department
1350                          Incorporate PC power Management which centrally controls computer to power            Expenditures            Leisure Services
                              down overnight an on weekends. Ford Motor Company as seen in the attacked
                              article is estimating savings of $1.2 million.




11/08/2010                                                                                                                                                     Page 93 of 480
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                                                       Suggestions by Employee

1352         Closed             From: Rivero, Carlos                                                                   Expenditures            Leisure Services
                                Sent: Tuesday, August 10, 2010 3:44 PM
                                To: Alexander, Bruce
                                Subject: Rev & Exp. Update

                                1352 Close, this program is not available in our area.

                                Instead of purchasing cars the city can use zip cars. Zip Car is sharing programs
                                that many universities already use as well as government agencies. Washington,
                                D.C. reduced their number of passenger car fleet by 360 vehicles which is 175 in
                                its first six months. They project savings of more than one million. After the first
                                year and $6.6 million after five years. Businesses and colleges such as UM are
                                already using the program. More information can be gound at zipcar.com/business/

                                                      Total Suggestions by Employee                                        2

EMPLOYEE NAME : Carlos Aguilera

I.D.         Status             Suggestion Description                                                                 Focus Area              Department
31           Rejected           Expenditures response: Not feasible at this time. Pilot test antiscalant use to red.   Expenditures            Public Services
                                acid in R/O syst. 10% red. in acid use.

                                                      Total Suggestions by Employee                                        1

EMPLOYEE NAME : Carlos Rivero

I.D.         Status             Suggestion Description                                                                 Focus Area              Department
28           Rejected           City nursery in-house propagated plant sales @ $5.00 per plant                         Revenues                Public Services

29           Rejected           Landscape clinics @ $75 per adult                                                      Revenues                Public Services

80           Implemented        February 2009 C.A.R.E. Suggestion Award Winner                                         Revenues                Public Services
                                Homestead Exemp. Fraud Hot Line on city website.

81           Implemented        Pub./Private Partnership committee response on 10/15/09: Implemented by I.T.           Pub./Private Partshp.   Public Services
                                Pub./Private Partnership committee response on 9/17/09: Report next meeting.
                                Pub./Private Partnership committee response on 7/16/09: Extended review.
                                Pub./Private Partnership committee response on 6/8/09.
                                City wish list on web site for potential charitable contributions to city.




11/08/2010                                                                                                                                                        Page 94 of 480
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                                                     C.A.R.E. Program
                                                 Suggestions by Employee

97           Rejected      CIP status report received on 5/21/09: Very controversial topic. Need City Council    CIP/WP Eff.             Public Services
                           input and apprval. Ballot to residents may also be needed. Install gates at one end
                           of each alley/control illegal dumping & traffic.

150          Duplicate     Pub./Private Partnership committee response on 11/19/09: Sponsored by CRA.            Pub./Private Partshp.   Public Services
                           Pub./Private Partnership committee response on 6/8/09 - Duplicate - see 149 - In
                           Progress.
                           Marquee between City Hall & PSA -

176          Closed        From: Rivero, Carlos                                                                  Revenues                Public Services
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           176 Close, not feasible in this market

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 2:31 PM
                           To: Kamali, Shari; Heid, Chris
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon folks, the following CARE suggestions have been forwarded to
                           your Department in the past and need to come off the “referred” category; those
                           shown as “implementing” need to be verified as such. Please try to process these
                           so that Marcia can give a progress report. Thanks

                           Revenue committee response on 10/7/09:
                           Revenues #176 Sent to Bob Nix.
                           Revenue committee response on 9/17/09: refer to Bob Nix and report next meeting.
                           Revenue committee response on 6/24/09: to City Mgr. for input.
                           Sell city lot at 50 NE 174 Dr. - M-D Property app. at $123,813.00

212          Implemented   Expenditure committee response on 6/4/09: This will be done. Combine Arbor Day        Expenditures            Public Services
                           w/Dade Cty. Adopt-A-Tree event on July 19th

226          Closed        Review Miami Shores bulk trask pickup system                                          Workplace Efficiency    Public Services




11/08/2010                                                                                                                                                 Page 95 of 480
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                                               Suggestions by Employee

229          Rejected   From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]                                        Revenues   Public Services
                        Sent: Wednesday, June 16, 2010 3:04 PM
                        To: Rivero, Carlos; Serda, Mac
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: RE: CARE suggestions non-response

                        I have answered the ones I have authority over. (In yellow)
                        (not considered)

                        From: Mac Serda <Mac.Serda@nmbpd.org>
                        Date: Wed, 16 Jun 2010 14:14:33 -0400
                        To: "Rivero, Carlos" <Carlos.Rivero@citynmb.com>
                        Conversation: CARE suggestions non-response
                        Subject: Re: CARE suggestions non-response

                        229: Rejected. Police cars should not be left unsecured as stolen police cars
                        could provide subjects access to facilities otherwise unavailable.

                        From: Rivero, Carlos
                        Sent: Wednesday, June 16, 2010 1:44 PM
                        To: Serda, Mac; Carney, Tom
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: CARE suggestions non-response

                        Good afternoon, the following CARE suggestions, which have been sent to you in
                        the past, still appear as unresolved. Please try to remove these from the “referred”
                        column so that Marcia can give her progress report. Thanks

                        Revenue committee response on 6/24/09: referred to Police for review. Rent
                        unmanned police cars as security or crime deterrent




11/08/2010                                                                                                                                  Page 96 of 480
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                                                Suggestions by Employee

283          Rejected    From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]                                        Revenues               Public Services
                         Sent: Wednesday, June 16, 2010 3:04 PM
                         To: Rivero, Carlos; Serda, Mac
                         Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                         Subject: RE: CARE suggestions non-response

                         I have answered the ones I have authority over. (In yellow)
                         (not considered – requires a change in ordinance. Also, hard economic time
                         makes this a hardship)

                         From: Mac Serda <Mac.Serda@nmbpd.org>
                         Date: Wed, 16 Jun 2010 14:14:33 -0400
                         To: "Rivero, Carlos" <Carlos.Rivero@citynmb.com>
                         Conversation: CARE suggestions non-response
                         Subject: Re: CARE suggestions non-response

                         283: pending review

                         From: Rivero, Carlos
                         Sent: Wednesday, June 16, 2010 1:44 PM
                         To: Serda, Mac; Carney, Tom
                         Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                         Subject: CARE suggestions non-response

                         Good afternoon, the following CARE suggestions, which have been sent to you in
                         the past, still appear as unresolved. Please try to remove these from the “referred”
                         column so that Marcia can give her progress report. Thanks

                         Revenue committee response on 7/31/09: Referred to Tom Carney.
                         Revenue committee response on 7/16/09: Review.
                         Implement Govt. Cntr. Neighborhood parking sticker program.

392          Closed      Volunteer committee response on 6/18/09: Presented to Code Compliance for              Volunteer Program      Public Services
                         review and action. Use citizen volunteers to assist the Code Officers like the ones
                         that assist Police. Train current Police Volunteers on basic code violations.

394          Duplicate   Workplace Efficiency committee response on 7/16/09: See 207.                           Workplace Efficiency   Public Services
                         Encourage NMB resident employees to record and report street lights that are not
                         operational. This would keep the FPL repairs a lot more current.
                         Workplace Efficiency committee response: see InsideNMB for details

406          Closed      Volunteer committee response on 9/17/09: Close / information is on city website        Volunteer Program      Public Services
                         and we are registered w/South Florida Workforce.
                         Volunteer committee response on 7/16/09: Review
                         Radio ad requesting that residents call NMB to offer their talents as volunteers.
                         Pembroke Pines has such an ad on Light FM.



11/08/2010                                                                                                                                               Page 97 of 480
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                                                Suggestions by Employee

417          Duplicate   Workplace Efficiency response on 12/17/09: Card # 417 ; As of the 12-17-09              Workplace Efficiency    Public Services
                         committee meeting I was instructed by Beverly to contact Building, Code and
                         Customer Service to see what FAQs they might want printed on a sign perhaps
                         11x17 that could be printed in house.
                         Workplace Efficiency committee response on 7/16/09: Duplicate - See 338.
                         Display large format municipal facts in public facility lobbies for
                         residents/customers to read while waiting to be served.

465          Closed      Pub./Private Partnership committee response on 7/16/09: Chamber coordinating a          Pub./Private Partshp.   Public Services
                         "Taste of NMB" event.
                         Pub./Private Partnership committee response on 6/8/09: Research.
                         To have an NMB Restaurant Week. Coral Gables has one that features 20
                         restaurants and I think that we have a lot more that 20 restaurants with a much
                         larger international variety with much more affordable prices. This is not
                         necessarily a revenue idea but it would attract more people to our city and get our
                         name out there.

528          Closed      Grants committee response on 6/17/10: CLOSE - matching fudning not available            Grants                  Public Services
                         at this time.
                         Grants committee response on 5/20/10: getting in place and writing grants as
                         available.
                         Grants committee response on 4/15/10: In progress.
                         Grants committee response on 3/18/10: Site is designated as a "War Relic" and
                         must be handled accordingly.
                         Grant committee response on 2/18/10: Implementing - CRA matching funds for
                         Gun Mount restoration project.
                         Grant committee response on 9/17/09: Report next meeting.
                         To create an in-house challenge grant where by the city would match any
                         contributions dollar for dollar. We could pick a project, such as the restoration of
                         the Fulford Monument or the relocation/restoration of the 19th Avenue Gun mount,
                         and come up with a fun marketing campaign encouraging donors to give toward
                         the heritage of our city while doubling up their contribution. We may just be able to
                         generate the necessary funds without having to go to an actual grant organization.
                         National Public Radio does this all the time.

574          Closed      Volunteer committee response on 7/16/09: City has Annual Volunteer Appreciation         Volunteer Program       Public Services
                         Dinner which can include Block Captains.
                         To organize a committee of block captains. These block captains could receive
                         free training on police and code compliance procedures and could report items
                         such as: Malfunctioning street lights, dead/missing trees, illegal dumping,
                         neighbors in need of assistance, grafffiti, damaged street signs and any number of
                         things that we may not see with our limited resources. These block captains could
                         be rewarded with an annual dinner and would be a tremendous assistance to our
                         crews.




11/08/2010                                                                                                                                                 Page 98 of 480
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                                                 Suggestions by Employee

578          Being Done   Whenever someone is going from one building or department to another, it should        Workplace Efficiency   Public Services
                          be mandatory to ask around to see if anyone has anything they need delivered or
                          picked up. Whenever I go to City Hall, I ask around and there is always something
                          to go to or from various departments.

579          Being Done   Workplace Efficiency committee response on 7/16/09: This is being done within          Workplace Efficiency   Public Services
                          reason.
                          Whoever drives a truck should be mandated to USE IT AS A TRUCK. Anyone
                          driving a truck should pick up any debris they see on a roadway as they drive
                          around the city, including fronds or branches, illegal signs on medians and swales,
                          and large litter items such as cardboard boxes. Otherwise they should be driving a
                          more efficient, smaller vehicle that will use less gas.

669          Being Done   Grants committee response on 3/18/10: Being Done - NMB ICARE and Adopt-A-              Grants                 Public Services
                          Park programs.
                          Grants committee response on 2/18/10: Get back with report by end of today.
                          Grants committee response on 9/17/09: Report next meeting.
                          To add a section to our web site for people to donate money or adopt a program or
                          item. See attached page from Miami-Dade Parks Foundation.
                          htp://www.parksfoundationofmiami-dade.com/involvement.html

1132         Closed       2-18-2010 Committee was informed that this suggestion is not feasible at this time.    Workplace Efficiency   Public Services
                          The current phone switch that services the Government Center complex is very old
                          and although we need to replace it, we have not been able to secure funding for an
                          upgrade. (Cost is in excess of $100,000) This system does not currently accept
                          cordless phones.
                          The only option is for the end-user to purchase an attachment ( approx $ 100 and
                          up) that allows them not to have to pick up the handset to answer the call however
                          while they are walking around they still lose the functionality of regular system
                          features since its not fully integrated.

                          I.T. could look into cordless phones that work with our system. I am able to do so
                          much more with my cordless phone not being tethered to the desk. I can walk to
                          the fac or copy machines or walk over to someone else's office to ask a question
                          while on the phone. The only limitation is that my phone is not part of "the system"
                          so I cannon transfer anyone to another extension. Maybe they have cordless office
                          phones?




11/08/2010                                                                                                                                                Page 99 of 480
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                                              Suggestions by Employee

1145         Closed   From: O'Connor, Brian                                                                      Expenditures           Public Services
                      Sent: Wednesday, June 16, 2010 2:43 PM
                      To: Alexander, Bruce; Rivero, Carlos
                      Cc: McGriff, Bernard; Fennell, Marcia
                      Subject: RE: CARE suggestions non-response

                      Currently have contracts with ADWear with better pricing.

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 1:59 PM
                      To: O'Connor, Brian
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon Brian, the suggestions below have been forwarded to you along
                      the life of the program and need to come off the “referred” column. Please
                      process them accordingly so that Marcia can give a progress report.
                      Thanks

                      Expenditures response on 6/7/10: Rev.1145 Forwarded to Brian O’Connor on
                      4/7/10
                      Expenditures response on 4/7/10: Rev.1145 Forwarded to Brian O’Connor on
                      4/7/10
                      Contracting t-shirts to the panZOu Program:
                      I read over the weekend that the panZOu Program folks produce silk-screened t-
                      shirts. We should contract any event t-shirts, or a portion depending on their
                      production capability, to the panZOu program. I think this will be a win-win situation
                      allowing them to better support themselves while keeping our money very local.
                      They could also produce our staff t-shirts for the various departments throughout
                      the year.

1181         Closed   3-11-10 Committee was informed by Public Services that this is not good practice.          Workplace Efficiency   Public Services
                      Garbage needs to be disposed of within a timely manner. Even a quarter full bin
                      could possibly affect the health and welfare of residents.
                      To issue an open letter in the city's newsletter asking residents not to put their
                      garbage can out unless it is full. I always keep my can inside the gate and put it
                      out maybe once or twice a month, this way the truck doesn't have to stop at my
                      house. I see the truck taking up cans that are practically empty all the time; if
                      these folks monitored their cans, our trucks would move faster and use less gas.
                      This will be more of a challenge in areas with alleys where people leave their cans
                      out all the time. But could be achieved through an education campaign.

1339         Closed   5-11-2010: Cmte informed by HR that they will provide training for anyone who              Workplace Efficiency   Public Services
                      prepares payroll that is not familiar with military time.
                      Switch the time clock hours from military to "real" time. The folks that do payroll tell
                      me it would be much easier to and faster to do payroll if they didn't have to count
                      in military time.

11/08/2010                                                                                                                                                Page 100 of 480
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                                                         Suggestions by Employee

1410                             The red light camera at the intersection of NE 151 Street and Biscayne Blvd.,            Revenues       Public Services
                                 belongs solely to North Miami. The west half of this intersection belongs to us and
                                 all north and south-bound traffic is also ours to manage. Rightfully so, one half of
                                 the proceeds from this camera should be ours also. Whenever there is an
                                 accident at this intersection, which Police Department responds? We should
                                 approach them about this; it does not cost anything and it could bring us a lot of
                                 money.

1459         Closed              From: Rivero, Carlos                                                                     Expenditures   Public Services
                                 Sent: Tuesday, August 10, 2010 3:44 PM
                                 To: Alexander, Bruce
                                 Subject: Rev & Exp. Update

                                 1459 Close, this is equivalent to special taxing district.

                                 Establish paying neighborhood associations.
                                 Neighborhoods that require (demand) special services that have nothing do to with
                                 health and safety such as annual flower changes should pay for this service
                                 through the institution of neighborhood associations that charge a fee and use the
                                 funds to pay for such services.

1460         Being Done          From: Rivero, Carlos                                                                     Expenditures   Public Services
                                 Sent: Tuesday, August 10, 2010 3:44 PM
                                 To: Alexander, Bruce
                                 Subject: Rev & Exp. Update

                                 1460 Close, rejected by the Director.

                                 CIP committee response on 7/15/10: A similar project is going to Council for
                                 review and potential implementation.
                                 Remove neighborhood signs.
                                 These signs have no effect on quality of life like other essential services do, yet it
                                 is a major undertaking to constantly monitor and maintain these signs all over the
                                 city. Only city signs should be kept, cut out things that don't have a negative
                                 impact.

                                                       Total Suggestions by Employee                                        28

EMPLOYEE NAME : Charles Fuller

I.D.         Status              Suggestion Description                                                                   Focus Area     Department
37           Closed              Expenditure committee response on 6/4/09: Duplicate - see 26 - 1.Eliminate               Expenditures   Public Services
                                 employee luncheons, Implemented - 2.division t-shirt allowance & Rejected -
                                 coffee supp.


11/08/2010                                                                                                                                                 Page 101 of 480
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                                                     Suggestions by Employee

321          Duplicate         Revenue committee response on 7/16/09: Duplicate, see 288. Transfer to      Workplace Efficiency   Public Services
                               Workplace Efficiency committee.
                               Inventory all city warehouses for unused items to be auctioned or traded.

                                                    Total Suggestions by Employee                              2

EMPLOYEE NAME : Charles G. Kalaidis

I.D.         Status           Suggestion Description                                                       Focus Area             Department
105          Implemented       Existing grants custodian to manage and prevent loss of funding             Grants                 Finance

                                                    Total Suggestions by Employee                              1




11/08/2010                                                                                                                                          Page 102 of 480
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                                                           C.A.R.E. Program
                                                       Suggestions by Employee

EMPLOYEE NAME : Charles Loeb

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
572          Closed            Workplace Efficiency response on 6/19/09: NMB website (citynmb.com) does have          Workplace Efficiency   Resident
                               the Google translation link. It's on the left hand navigation menu bar toward the
                               bottom section. The links are actually listed in the respective languages of Spanish
                               and French. Please submit this care idea on behalf of Charles Loeb.
                               He believes that our site may be more user friendly to a greater segment of
                               our residents if it was also available in Spanish.

                               SUGGESTION SUBMITTED VIA EMAIL BY SUSIE SMITH ON CHARLES
                               LOEB'S BEHALF.
                               The city of North Miami's website has a "button" that will translate their site into
                               Spanish.
                               When I click it came up as a google application.
                               So this feature may be a free service that we could use to enhance the
                               citynmb.com site, I've included the link

                               http://translate.google.com/translate?u=http%3A%2F%2Fwww.northmiamifl.gov&la
                               ngpair=en%7Ces&hl=en&ie=UTF8&oe=UTF8

                               Thanks again,
                               Susie

                               --
                               PHYLLIS & SUSIE SMITH
                               Taking the 'STING' out of Real Estate
                               Coldwell Banker Res. Real Estate LLC
                               20803 Biscayne Blvd.
                               Suite 102
                               Aventura, FL 33180
                               Office: 305-932-TEAM (8326)
                               Fax: 305-933-1141 please use cover sheet
                               E-mail: getahome@gmail.com

933          Being Done        12-17-09 Per Cmte: Broadcast already being scheduled for daytime airings. The          Workplace Efficiency   Resident
                               City Clerk's office had already reduced the size of advertising the full agenda but
                               remains in compliance with standards.
                               Two suggestions dealing with the same topic COUNCIL MEETINGS:
                               The first I discussed with Paul about broadcasting them on channel 77 in the
                               daytime or an earlier evening hour so people CAN STAY UP AND SEE THE
                               MEETING.
                               The second being your not paying for ads for full agendas anymore and POSTING
                               THE AGENDAS in advance at the LIBRARY before the meetings and various
                               neighborhood locations.

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                                                  Total Suggestions by Employee                                       2

EMPLOYEE NAME : Chris Heid

I.D.         Status          Suggestion Description                                                               Focus Area              Department
193          Rejected        Energy committee response: Not feasible at this time. Schedule Board & Council       Energy/WP Eff.          Community Development
                             Mtgs. during the day/save energy/staff access

527          Being Done      City Clerk's response on 7/14/09: 527- we already do this.                           Revenues                Community Development
                             Revenue committee response on 6/24/09: referred to Susan Owens on 6/19/09 for
                             review. Enforce amusement equipment special limited conditional fee. Applicable
                             to all amusement arcade games, pool, pinball, etc. Estimated income of $10,000
                             assuming 100 locations with amusement games.

823          Duplicate       Suggestions 28 - City nursery in-house propagated plant sales @ $5.00 per plant                              Community Development
                             Suggestions 255 - Bi-annual city nursery plant sale
                             Open the city nursery to occasional plant sale days. Perhaps to residents only, or
                             discounted prices for residents.

828          Being Done      Pub./Private Partnership committee response on 4/15/10: Being done by Carlos         Pub./Private Partshp.   Community Development
                             Rivero on a case-by-case basis.
                             Pub./Private Partnership committee response on 11/19/09: See Chris Heid
                             Pub./Private Partnership committee response on 10/15/09: Review.
                             Create a "Curb Appeal" group that would, for a nominal fee, advise property
                             owners on how to improve the outside appearance of properties, both commercial
                             and residential.




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                                                   Suggestions by Employee

829          Implementing   From: McGriff, Bernard                                                                 Revenues   Community Development
                            Sent: Tuesday, August 31, 2010 5:31 PM
                            To: Heid, Chris; Kamali, Shari; Azan, Philip
                            Cc: Gooding-Liburd, Susan; Fennell, Marcia; Baker, Kelvin; Alexander, Bruce;
                            Stampp, Kanika; Baker, Kelvin
                            Subject: RE: CARE suggestions followup

                            In respect to suggestion #829, please work with Phil to develop an ordinance for
                            the Manager and Council’s consideration during the first quarter of the 2010-11
                            fiscal year.

                            From: Heid, Chris
                            Sent: Tuesday, August 31, 2010 3:40 PM
                            To: McGriff, Bernard
                            Cc: Kamali, Shari
                            Subject: CARE suggestions followup

                            Staff supports 829, charging a separate zoning inspection fee. This must be
                            coordinated with the Building Official, and would require an Ordinance approved by
                            Council.

                            From: Rivero, Carlos
                            Sent: Wednesday, June 16, 2010 2:31 PM
                            To: Kamali, Shari; Heid, Chris
                            Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                            Subject: CARE suggestions non-response

                            Good afternoon folks, the following CARE suggestions have been forwarded to
                            your Department in the past and need to come off the “referred” category; those
                            shown as “implementing” need to be verified as such. Please try to process these
                            so that Marcia can give a progress report. Thanks

                            Chris Heid response on 10/7/09:
                            From: Heid, Chris
                            Sent: Wednesday, October 07, 2009 4:53 PM
                            To: Rivero, Carlos
                            Cc: Nix, Robert; Alexander, Bruce
                            Subject: Car Suggestions #829
                            In response to our conversation referencing Care Suggestions # 745 and # 829, I
                            have spoken to the Director about these items. The Department is interested in
                            pursuing both suggestions. I have started to look into setting equitable costs for
                            these fees, which ultimately would need to be established by an Ordinance
                            adopted by the City Council.
                            Revenue committee response on 10/7/09:
                            Revenues Idea #829 – Returned to Chris H. for implementation on 10/7/09
                            Charge an additional building division fee for zoning reveal approval (field visit).


11/08/2010                                                                                                                                    Page 105 of 480
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                                                  Suggestions by Employee

960          Closed      Energy committee response on 1/21/10: Not feasible for commercial facility, due to             Energy         Community Development
                         security issues.
                         Build all new city facilities and/or renovate existing buildings to have operable
                         windows to use outside air/breeze to shut off air conditioning. Have individual A/C
                         controls in each office, but limit the range of available temperatures.

1088         Duplicate   Revenue response on 4/7/10: Rev.1088 Cannot sell City water, duplicate, close                  Revenues       Community Development
                         Bid on contract for (or otherwise get approval) to service Landshark (Dolphin)
                         Stadium with bottled water.

1089         Closed      From: Rivero, Carlos                                                                           Revenues       Community Development
                         Sent: Tuesday, July 13, 2010 12:02 PM
                         To: Alexander, Bruce
                         Cc: Fennell, Marcia
                         Subject: RE: CARE Suggestions Report
                         1089 Close, non-discrimination conflict

                         From: Rivero, Carlos
                         Sent: Wednesday, June 16, 2010 3:19 PM
                         To: CARE Public-Private Partnership Committee
                         Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                         Subject: CARE suggestiopns non-response

                         Good afternoon folks, the following items need to be resolved / taken off the
                         referred category. Please either close or implement the unresolved items and
                         confirm the implemented ones.

                         Revenue response on 6/7/10: Rev.1089 Forwarded to Public/Private Commt. on
                         4/7/10
                         Revenue response on 4/7/10: Rev.1089 Forwarded to Public/Private Commt. on
                         4/7/10
                         Sell naming rights to city parks & facilities, or parts of facilities, e.g. lobby, tot lots,
                         pocket parks.

1090         Duplicate   Duplicate - See 445, 669 & 798.                                                                Expenditures   Community Development
                         Create an "Adopt A Highway" program for major city streets in which local
                         businesses/schools/service organizations etc. Sponsor the maintenance and
                         upkeep (litter pickup e.g.) of sections of city streets in exchange for signage and
                         other recognition.

                                                 Total Suggestions by Employee                                              9




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                                                       Suggestions by Employee

EMPLOYEE NAME : Chuck Callari

I.D.         Status             Suggestion Description                                                               Focus Area             Department
33           Closed              Employee accountability for at-fault accident and abuse repair costs                Workplace Efficiency   Public Services

34           Implemented         Vehicle utilization study to confirm adequate use, remove or reassign               Workplace Efficiency   Public Services

35           Rejected            Research a competitive lease program in lieu of purchasing vehicles                 Expenditures           Public Services

36           Implemented         Volunteer committee response on 6/18/09: Implemented. Heavy equipment vehicle       Workplace Efficiency   Public Services
                                 pool to eliminate exclusive use by any division

64           Closed              Same as Suggestion #52 - Rain Harvesting system at Fleet Mgt. to accommodate        Conservation           Public Services
                                 truck wash

65           Implemented         Airia Austin, Operations Manager response on 8/31/09: This suggestion has           Expenditures           Public Services
                                 already been implemented 100%, and we are realizing the savings as projected.
                                 Expenditure committee response on 6/24/09: referred to Airia Austin and
                                 confirmed fully implemented. Eliminate mid-grade & convert to 87 octane gas
                                 w/use of ETHOS aditive

                                                      Total Suggestions by Employee                                      6

EMPLOYEE NAME : Cleveland Bain

I.D.         Status             Suggestion Description                                                               Focus Area             Department
1049         Duplicate           Workplace Efficiency response 1/12/10 - Similar to suggestions 1024 and not         Workplace Efficiency   Building
                                 economically feasible at this time.
                                 Problem:
                                 (1) Lack of Public Services Bldg. Parking.

                                 Solution:
                                 (1) Purchase Duplex Buildings (behind Public Services Bldg.) to contruct a three
                                 story parking garage. Valet service may be an option. Also, parking fee may be an
                                 alternative.




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                                                Suggestions by Employee

1050         Closed      Revenue Committee response on 2/10/10: Close. The Department depends on                 Revenues               Building
                         permit revenues.
                         Problem:
                         Building Dept. Revenue

                         Solution:
                         Offering for a period of time, discounts (ex. 10%) on permits. Also, offer a discount
                         grace period for homeowners (with Illegal work) to come in and apply for permits.

1204         Closed      Workplace Efficiency response on 4/15/10: Not feasible - Close.                         Workplace Efficiency   Building
                         I recommend that customers be able to pay for permit fees on-line. This will
                         decrease transaction time and allow for more accurate accounting.

1279         Duplicate   Duplicate see 1204                                                                      Revenues               Building
                         1. Online Permit Payment processing
                         a. Allow applicabts to pay for permits on-line.
                         B. Permits paid for on-line, will be waiting at receptionist desk for pick up.
                         C. This will save time and reduce the number of customers in waiting area.

1420         Review      8-12-10 Committee awaiting response from telecom to see if this has been done           Workplace Efficiency   Building
                         7-9-10 The committee was informed that building and code are agreeable to this
                         suggestion. Manny in IT will look to see if there is an available phone line that can
                         be given to them so the city will not incur a cost.
                         6-8-2010 Cmte requested opinion from Bldg & Code Managers.
                         I suggest that a phone line is set up for owners who want to report illegal or
                         suspicious work being completed by neighbors. This would help reduce the
                         number of calls handle by our live operator during the week, improve building code
                         compliance and generate additional revenue (i.e. ATF permit Fees). Many owners,
                         who want to circumvent the law, usually work at nights and weekends when
                         inspectors are not around. This may prevent that from happening.

1541         Duplicate   Duplicate see 1209                                                                      Workplace Efficiency   Building
                         Provide city orientations for homeowners purchasing homes in the city. The
                         orientation would provide homeowners with valuable city information including
                         where to pay their waterbill,how and why to obtain permits and when services are
                         available. The orientation meetings could also be offered to existing homeowners
                         as well.




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1546         Closed           7-27-10 The committee was informed by the Building and Public Services                  Workplace Efficiency    Building
                              Directors that this is not feasible. See explanation below.
                              1) According to DERM, they already have satellite office in Aventura and Sunny
                              Isles one day a week. They apparently Do not get charged rent! As a convenience
                              to the customers those cities make it a free benefit to entice DERM and Fire to
                              come here. It’s a great idea for our customers, but I don’t see it as a money
                              generator.
                              2) This subject has been discussed with both Fire, DERM and WASD they are not
                              willing to do so even though it makes sense and it would serve several jurisdictions
                              in the area such as Miami Gardens, North Miami, Miami Shores, Aventura, Surf
                              Side etc. As they have explained there process is very complicated which involves
                              several other Divisions in their organization that gets involved with the plan review
                              process. Fire already has a satellite office in Sunny Isles Beach Building
                              Department which operates on Tuesdays from 12:30pm to 3pm.

                              Provide Miami Dade County Fire & WASD satellite office in the Public Services
                              Bldg. This would be benefit to contractors with projects in the city. The city will
                              produce revenue by leasing the space and possibly charging surcharge per plan
                              submitted. Space is available in the rear of the Public Services Bldg.

1651                          City sponsored foreclosure and credit management seminars aimed at helping city         Pub./Private Partshp.   Building
                              residents save their homes and improve their credit standings.

1652         Being Done       Being done see 694                                                                      Pub./Private Partshp.   Building
                              The city should sponsored a first-time homebuyer program that will give potential
                              homebuyers down payment assistance for purchasing homes for sale in the city.
                              Having these home sold will improved the tax base. Furthermore grant funding
                              may be available to implement the program.

                                                    Total Suggestions by Employee                                         9

EMPLOYEE NAME : Connie Diaz

I.D.         Status           Suggestion Description                                                                  Focus Area              Department
576          Closed           8-20-09 Per Cmte, Info Tech has advised that on new multifunction copiers being         Workplace Efficiency    Finance
                              installed we are activating their network fax capabilities. For the remainder of the
                              City we do not have the funding to implement a networked fax solution. Not as
                              simple as just installing software on a computer.
                              My suggestion will be to reduce the number of phone lines and to be able to add
                              fax drivers to the PCs. I have noticed that we have multiple phone lines in some
                              departments that are not used and are duplicated. Instead of paying double for
                              those lines, why not use that money to obtain fax drivers and therefore eliminate
                              the use of paper, as well as saving money on phone bills.



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577          Closed        Energy committee response on 7/16/09: Leisure Services evening cleaning staff               Energy                 Finance
                           operational issue.
                           Last Friday, June 12th, I was scheduled to come into the building at 6:00 am to
                           depart to Jackson for a Reverse Trade Show. As I was entering the building, City
                           Hall, I noticed that all the lights on the inside were on when nobody was in the
                           building. I began to think if it is efficient to have the lights on in the building whild
                           no one is in. My suggestion will be to ensure that all lights in the building are off
                           after business hours in order to save electricity and reduce costs.

592          Closed        Remove all the printed brochures and flyers that the city has in the lobby and in           Workplace Efficiency   Finance
                           other facilities, such as Leisure Services, Public Services and replace them with
                           an "already used" PC showing slides of all those events and additional information
                           that may be useful for residents. Also, make an "information here" sign to place
                           above it. This will reduce a great quantity of the paper and ink being used as often
                           as those events happen.
                           Workplace Efficiency response on 6/30/09: Financially not feasible at this time.
                           There is already a TV in lobby broadcasting channel 77 with information. The city
                           does not have a stockpile of PCs therefore would have to incur costs to purchase
                           new PCs and software to run "slideshows".

626          Duplicate     Revenue committee response on 7/13/09: Sent to Pub./Priv. committee.                        Revenues               Finance
                           Duplicate - See 492, 494 & 620. Place parking metere in City Hall visitor parking.
                           This will be a good way to increase revenues for the city.

627          Implemented   CIP committee response on 2/18/10: Implemented                                              Capital Improvements   Finance
                           From: Huynh, Hiep
                           Sent: Thursday, September 24, 2009 4:49 PM
                           To: McGriff, Bernard; CARE CIP Committee; Diaz, Costanza; O'Connor, Brian;
                           Alexander, Bruce; CARE Committee Chairpersons
                           Subject: FW: New City Hall Connie Lot
                           Folks,
                           FYI, the City Manager has approved for the construction of the additional parking
                           lot as suggested by Ms. Diaz (CARE Suggestion Card # 627). We'll be handling
                           the design and construction in a near future.
                           The City Manager also wants to use this lot as a Valet parking lot during a major
                           theater event for revenue enhancement.
                           Congratulations Connie.
                           CIP committee response on 9/17/09: To be completed in Dec. 2009 or Jan. 2010.
                           Capital Improvements committee response on 7/20/09: In Progress
                           Expand public (visitor) parking outside City Hall to cover the grassy area where the
                           Victory Pool Resource Center used to be. This will assist not only with the
                           employees that park outside, but if there is ever a special event, it won't cause
                           chaos for people to locate parking.

667          Being Done    To add more tables and chairs to the Employee Lounge. It is such a nice and                 Workplace Efficiency   Finance
                           pleasant place to sit and eat, but there aren't enough tables and chairs for all the
                           employees that use it.


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668          Closed         7-31-09 Cmte found that both microwaves are necessary to accommodate more              Workplace Efficiency    Finance
                            than one employee at a time. Not feasible to purchase new equipment at this time
                            To replace both microwaves in the Employee Lounge with just one a little more
                            "updated".

1236         Duplicate      Revenue committee response on 3/31/10: Duplicate - see suggestions 119, 123,           Revenues                Finance
                            130, 454, 468, 509, 513, 545, 704, 1078, 1081, 1083.
                            Advertise our facilities (such as the Theater, Mcdonald Center, Community
                            Centers) so that companies may use them for corporate meetings, seminars,
                            conventions, etc., and we can benefit from the revenue of charging a fee to utilize
                            them.

1271         Duplicate      Duplicate - See 251 & 901                                                              Conservation            CRA
                            Implement a re-use policy for office supplies, such as paper, envelopes, etc.

1272         Duplicate      Duplicate or Similar Team Building Suggestions - See 768, 778, 779, 780, 781,          Workplace Efficiency    CRA
                            782, 783, 784, 785, & 1026.
                            Provide activities to encourage departments to work together. For example, a
                            friendly baseball or softball game between two divisions.

1273         Duplicate      Duplicate - See 856 & 1026                                                             Revenues                CRA
                            The NMB Café can provide food for us for meetings, conferences, etc.

1274         Duplicate      Duplicate - See 554                                                                    Pub./Private Partshp.   CRA
                            Allow advertising for businesses I the city on our benches.

1275         Duplicate      Duplicate - See 607 & 1193                                                             Workplace Efficiency    CRA
                            To be able to work remotely from any location.

1292         Duplicate      Duplicate - See 1132                                                                   Workplace Efficiency    CRA
                            Implement the use of cordless phones at desks. This will create more efficiency in
                            employees as they will not have to be stationed at their desks.

1374         Implementing   8-12-10 Committee members working on creating poster image to be reproduced            Workplace Efficiency    CRA
                            7-9-10 The committee has determined that a small poster placed inside the glass
                            display cases will be sufficient. Committee working on production of poster
                            To place a city directory in the lobby at City Hall with the names, addresses, phone
                            numbers and hours of operation of all the main buildings in the city. (Norwood,
                            PSA, Wastewater, Public Services, Leisure Services, etc.)

                            This will allow visitors to familiarize themselves with our facilities.

1376         Being Done     5-17-2010 Procurement already provides periodic training sessions to employees.        Workplace Efficiency    CRA
                            Provide employees with training in Finance and Procurement functions so that
                            they may familiarize themselves with the process. This may be done internally by
                            the departments.




11/08/2010                                                                                                                                           Page 111 of 480
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                                                 Suggestions by Employee

1379         Duplicate    Duplicate - See 371, 589, 683 & 913                                                      Workplace Efficiency   CRA
                          Eliminate printing check stubs to employees. They can be requested on a case-by-
                          case basis.

1380         Duplicate    Duplicate - See 26, 37, 38, 219, 273, 276, 737 & 1233.                                   Expenditures           CRA
                          Discontinue the purchase of coffee supplies for all employees.

1431         Closed       From: Rivero, Carlos                                                                     Revenues               CRA
                          Sent: Tuesday, August 10, 2010 3:44 PM
                          To: Alexander, Bruce
                          Subject: Rev & Exp. Update

                          1431 Close, requires too many resources.

                          Use city vehicles to sponsor events in the city. For example, the Leisure Services
                          buses can advertise for summer camp, etc.

1432         Being Done   6-8-2010 Cmte informed that there is already a process in place.                         Workplace Efficiency   CRA
                          Allow customers to sign up for a payment arrangement for their water bill. This will
                          eliminate some of the long lines and complaints from residents at the customer
                          service window.

1433         Duplicate    Duplicate - See 933 & 1219                                                               Revenues               CRA
                          Allow business advertising in Channel 77 as well as the city's web site.

1434         Being Done   Add more recyclling containers throughout city buildings. It seems like the ones we      Conservation           CRA
                          have now are too small and people seem to use the normal trash bins for paper
                          waste.

1436         Duplicate    From: Rivero, Carlos                                                                     Revenues               CRA
                          Sent: Tuesday, July 13, 2010 3:29 PM
                          To: Alexander, Bruce
                          Subject: A couple more
                          1436 Close, duplicate of 1056

                          Charge a fee for individuals that request a payment history of their water/sewer bill.
                          This would bring in some additional revenue.

1437         Closed       From: Rivero, Carlos                                                                     Revenues               CRA
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          1437 Close, per LS

                          Charge fee for individuals that need to use the computer lab at the YES Center. If
                          they are not students, they should be charged a fee (just like most libraries).


11/08/2010                                                                                                                                      Page 112 of 480
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1510         Duplicate    From: Rivero, Carlos                                                                  Revenues               CRA
                          Sent: Thursday, July 15, 2010 3:50 PM
                          To: Alexander, Bruce
                          Subject: CARE
                          1510 Close – Duplicate

                          Charge a small fee for people to attend Leisure Services end of the year show.

1512         Being Done   Grants committee response on 7/15/10: Being Done                                      Grants                 CRA
                          From: Scott, Esmond
                          Sent: Thursday, July 08, 2010 5:35 PM
                          To: Alexander, Bruce
                          Cc: Stampp, Kanika
                          Subject: RE: CARE Suggestion 1512

                          We will be looking into this. We have several programs for seniors.

                          Esmond K. Scott
                          Assistant Director of Public Services
                          17050 NE 19 Avenue
                          North Miami Beach FL 33157
                          Office: 305-948-2967
                          Fax: 305-957-3502

                          While the city mainly focuses on children and the elderly, why not offer assistance
                          to adult individuals that need job placement? The city can perhaps apply for grant
                          funding to have a program in the Library or at the resource centers.

1513         Duplicate    From: Perez, Maria                                                                    Workplace Efficiency   CRA
                          Sent: Thursday, July 01, 2010 3:04 PM
                          To: Alexander, Bruce
                          Cc: Stampp, Kanika
                          Subject: RE: CARE Suggestion 1513
                          Importance: High

                          A similar suggestion was submitted about the census # 1231

                          The PD has a system in place that broadcasts emergency information such as
                          amber alerts via telephone. It was secured with a grant for Police related work.
                          There was however some question as to whether or not the system can legally be
                          used to broadcast non-emergency information such as regular city events
                          It was determined that it could not be used for the census.

                          Implement a program which residents can receive city information via a phone
                          number or a text message. For example, if there is an event or if there is an
                          emergency near the city, a message will be delivered to the registered individuals
                          advising them of the issue.

11/08/2010                                                                                                                                   Page 113 of 480
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1514         Closed       From: Rivero, Carlos                                                                  Revenues               CRA
                          Sent: Thursday, July 15, 2010 3:50 PM
                          To: Alexander, Bruce
                          Subject: CARE
                          1514 Close – Cannot compete with private sector

                          Open the North Miami Beach nursery to the public for sale of plants.

1516         Closed       From: Rivero, Carlos                                                                  Expenditures           CRA
                          Sent: Thursday, July 15, 2010 3:50 PM
                          To: Alexander, Bruce
                          Subject: CARE
                          Close – Duplicate, see #1463 by David Roach
                          Paulette Murphy response on 7/15/10: Close - not feasible due to multiple
                          location/facility pickups.

                          Group together all the pick-ups for the after school programs into one bus instead
                          of so many vans. This will bring down the cost of fuel and maintenance.

1517         Closed       CIP Response on 7/12/10: Speed Hump can not be installed on NE 19 Ave as it is        Capital Improvements   CRA
                          one of the major collectors.
                          Place speed bumps on NE 19th Avenue to slow traffic down and so that people
                          can look at the digital board display.

1518                      Have an interaction session with different municipalities to exchange ideas on how    Revenues               CRA
                          to increase revenues. In a way, piggyback off their programs, etc.

1606         Being Done   8-4-10 Committee response: talent pool is open to every employee in the City.         Workplace Efficiency   CRA
                          Several requests went out to see who wanted to participate however what is
                          posted on INSIDENMB are the only responses received.
                          Offer the talent pol to all City Employees, and not only Public Services Employees.
                          Perhaps send out a memo notifying the other departments.

1607         Being Done   Cross-train staff within each department with all departmental duties.                Workplace Efficiency   CRA

1609         Being Done   Being Done - Mr. Airia Austin is CARE Energy Chair and is responsible for             Energy                 CRA
                          maintaining an ongoing city vehicle pool inventory.

                          Add more pool vehicles to the various departments. Pool vehicles are to be shared
                          within the different employees who need it, and are not assigned to a specific
                          individual.

1610         Review       8-12-10 Committee requested CRA input as to whether or not they could fund this       Workplace Efficiency   CRA
                          event and or coordinate it.
                          Implement a Business Expo for the new businesses that come into the city so that
                          they can familiarize themselves with our services. A representative from each
                          department can explain to them what the functions within their department are.


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1613         Review          8-12-10 Committee contacted Pension Boards to see how this can be done.                  Workplace Efficiency    CRA
                             Offering training to the General Employees on their pension. This can be done like
                             the Diversity Training offered in the Training Calendar. Employees can sign up if
                             they want to learn more.

                                                   Total Suggestions by Employee                                         36

EMPLOYEE NAME : Craig Southern

I.D.         Status          Suggestion Description                                                                   Focus Area              Department
202          Rejected        Energy committee response - not an FPL standard. Retro-fit street lamps w/low-           Energy                  Community Development
                             pressure sodium fixtures

421          Duplicate       Benchmark existing electricity expenditures by calculating the energy intensity          Energy                  Community Development
                             (kwh per employee or kwh per square foot) of our facilities. We can more
                             effectively target specific energy conservation efforts.

422          Rejected        Energy committee response on 8/20/09: Not feasible.                                      Energy                  Community Development
                             Energy committee response on 7/16/09: ongoing.
                             Pursue LEED certification in city facilities. Make City Hall a LEED EB structure
                             and other city facilities, by following LEED EB requirements. Also look at USGBC
                             programs.

621          Closed          7-31-09 Cmte found this not financially feasible at this time to go citywide. Possible   Workplace Efficiency    Community Development
                             to revisit in perhaps the next fiscal year.
                             Install bike parking for city facilities. Employees will be healthier and this reduces
                             absenteeism and health insurance costs.

                             NOTE: Pubic Services Administration and Operations Center facilities have bike
                             parking - Bruce 7/8/09

622          Duplicate       Duplicate - See 438, 440, 446, 488, 689 & 729. Solar panels for city facilities.         Energy                  Community Development

824          Duplicate       Suggestion 215 - Pub./Private Partnership committee response on 6/8/09: Not              Pub./Private Partshp.   Community Development
                             Feasible.
                             Open coffee shop / bakery in City Library.

825          Being Done      Pub./Private Partnership committee response on 10/15/09: Being Done in                   Pub./Private Partshp.   Community Development
                             conjunction with the sponsorship RFP.
                             Create partnership with the business community to help fund more city run
                             operations, events, materials, uniforms, facilities.

826          Duplicate       Suggestion 455 - Expenditure committee response on 6/4/09: Not all employees             Expenditures            Community Development
                             have access to computers.
                             Digitize paychecks that have been electonically deposited. Have them sent via
                             email. Reduce paper.
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892          Defer To Future Year   Expenditure Committee response on 12/14/09:                                            Expenditures   Community Development
                                    From: Hobson, Beverly
                                    Sent: Monday, December 14, 2009 2:12 PM
                                    To: Rivero, Carlos
                                    Cc: Baker, Kelvin; McGriff, Bernard; Perez, Maria
                                    Subject: Care suggestions 871 & 892

                                    892      This is a contractual issue in that the bargaining agreement speaks to
                                    the supply of uniforms to those who wear uniforms. This can be
                                    addressed in future negotiations.

                                    Expenditures idea #892 - Forwarded to Beverly H. on 11/24/09
                                    City Uniforms: which employees pay for a small percentage is taken from checks
                                    weekly for uniform maintenance cleaning, etc.

893          Closed                 From: Rivero, Carlos                                                                   Revenues       Community Development
                                    Sent: Tuesday, July 13, 2010 12:02 PM
                                    To: Alexander, Bruce
                                    Cc: Fennell, Marcia
                                    Subject: RE: CARE Suggestions Report
                                    893 Close, banners cited and removed without a fine

                                    From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]
                                    Sent: Wednesday, June 16, 2010 3:04 PM
                                    To: Rivero, Carlos; Serda, Mac
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: RE: CARE suggestions non-response

                                    I have answered the ones I have authority over. (In yellow)
                                    (already answered)

                                    From: Rivero, Carlos
                                    Sent: Wednesday, June 16, 2010 1:44 PM
                                    To: Serda, Mac; Carney, Tom
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: CARE suggestions non-response

                                    Good afternoon, the following CARE suggestions, which have been sent to you in
                                    the past, still appear as unresolved. Please try to remove these from the “referred”
                                    column so that Marcia can give her progress report. Thanks

                                    Revenue idea #893 - Forwarded to Tom Carney for review on 11/24/09.
                                    Increase fines for sign and banner violations.

956          Duplicate              Duplicate - see 261, 412, 423 & 429                                                    Energy         Community Development
                                    4 day work week


11/08/2010                                                                                                                                                Page 116 of 480
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957          Rejected     Workplace Efficiency response on 12/3/09: # 957 - mark it as either rejected or not         Workplace Efficiency   Community Development
                          feasible. The city has a standard configuration of PCs that it purchases with a
                          particular level of service warranty in order to maintain a consistency of service to
                          users.
                          Buy refurbished computers.

958          Closed       Expenditures response on 2/9/10: Close. Done in the way of no annual increases.             Expenditures           Community Development
                          Cut all upper management salaries by 5%.

1086         Duplicate    Duplicate - See suggestions 171 & 326.                                                      Expenditures           Community Development
                          Get rid of the cleaning company and have employees clean their work spaces and
                          departments for 30 minutes to an hour once a week.

1094         Being Done   1. Energy - Duplicate - See 469 & 861. Turn off computers at the end of the day             Energy                 Community Development
                          every day.
                          2. Expenditures - Being Done - Minimize cell phones that are given to upper
                          management.

1158         Duplicate    Duplicate - See 438, 440, 446, 488, 689 & 729.                                              Energy                 Community Development
                          Regrofit solar panels on the roof of city buildings to serve as city's electrical source.

1299         Closed       Revenue Committee response on 5/25/10: Rev #1299 Too costly. Close                          Expenditures           Community Development
                          Offer early retirement incentives to cut payroll costs. Implement an ERIP Early
                          Retirement Incentive Program.

1593                      Try to cut down on software cost by using and installing more open source and               Expenditures           Community Development
                          free software throughout the City.

1595                      Have vendor rent space out from Library and provide food/coffee etc services to             Revenues               Community Development
                          patrons or simply reserve an area of the library to be rented out by any kind of
                          vendor possibly educational.

1674         Review       Make the business Tax receipt process completely digital and available online.              Workplace Efficiency   Community Development
                          Fee's paid online and applicatios sent to each individual department via wev or
                          interal servier in NMB. The applications could be created in publisher.

1688                      Deduct a minimum fee or percentage from NMB employees paychecks who have                    Expenditures           Public Services
                          their clothes or uniforms cleaned to help alleviate the cost to the city

1689                      Create an employee incentive plan to improve performance, efficiency and morale             Workplace Efficiency   Public Services
                          within NMB employees.

1690                      Increase liquor license review fee to $300.00                                               Revenues               Public Services

1691                      Create a tree removal/planting permit process that is reviewed by planning and              Revenues               Public Services
                          zoning and engineering (Carlos Rivero) Similar fee's that the building dep charges
                          would be applied.



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                                                     Suggestions by Employee

                                                   Total Suggestions by Employee                                       24

EMPLOYEE NAME : Dale Greer

I.D.         Status          Suggestion Description                                                                  Focus Area             Department
32           Rejected        Expenditure committee response on 6/4/09: see 324 - use disciplinary action             Expenditures           Public Services
                             process. Hold employees financially accountable for vehicle and equipment
                             damage.

324          Duplicate       Expenditure committee response on 6/4/09: Duplicate see 32 - use disciplinary           Expenditures           Public Services
                             action process. Holding employees responsible for lost tools & equip. reducing rep.
                             costs

                                                   Total Suggestions by Employee                                         2

EMPLOYEE NAME : Dan Wick

I.D.         Status          Suggestion Description                                                                  Focus Area             Department
1276         Being Done      Being Done - See 244                                                                    Energy                 CRA
                             Install light sensors in restrooms.

1277         Duplicate       Duplicate - See 54 & 690 - Conservation committee response: Same urinals have           Conservation           CRA
                             been tested at the Operations Center and are not suitable for small bathroom
                             installations. A required flushing unit is needed at one end of the waterless
                             installations to prevent
                             sediment build up.
                             Install water-less urinals in restrooms to save water.

1278         Being Done      Being Done - See 537, 552 & 946.                                                        Conservation           CRA
                             Water faucets in rest rooms - 30 second shut off.

1287         Implemented     CIP responsse on 5/20/10: Implemented.                                                  Capital Improvements   CRA
                             To install safety guards in front of the 2 newly installed Digital Boards in order to
                             protect the signs.

1371         Being Done      Use the Digital Boards to advertise all City functions.                                 Workplace Efficiency   CRA

1372         Duplicate       Duplicate or Similar to card # 576 (closed)                                             Workplace Efficiency   CRA
                             Eliminate the need for fax machines and dedicated lines. Scanning and e-mailing
                             are more efficient. CRA has eliminated it's fax line.

1373         Duplicate       Duplicate - see 176, 279, 306, 742, 1055, 1131 & 1217                                   Revenues               CRA
                             To sell city owned land to increase revenue for the city.

11/08/2010                                                                                                                                                    Page 118 of 480
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1375         Being Done             Being Done - see 142 & 857                                                              Revenues               CRA
                                    Inventory all used items in different departments and place them on auction to
                                    increase revenue.

1377         Being Done             Duplicate - See 340                                                                     Grants                 CRA
                                    Pub./Private Partnership committee response on 6/8/09: Existing HAMMAR
                                    Program.
                                    Implement a Homeowners Assistance Program/Grant (mainly in the CRA Area) to
                                    assist senior citizens in fixing their homes.

1378         Defer To Future Year   Energy Committee response on 7/15/10: Will be incorporated into the FY 10-11            Energy                 CRA
                                    CIP Schedule.
                                    Energy Committee response on 6/17/10: Pending in CIP Schedule.
                                    Energy Committee response on 5/19/10: Researching Cost.

                                    Install a solar panel crossing light at the crossing of NE 19th Avenue (between
                                    PSA and City Hall).

1429         Being Done             Being Done - See Lighting Control Policy #39 effective 10-1-09 drafted by the           Energy                 CRA
                                    Energy Committee as a result of the CARE Program.
                                    Turn off lights inside the building at night once all employees have left.

1430         Being Done             Public Services, Facilities Management Division has a city facility A/C filter          Energy                 CRA
                                    cleaning/replacement program in place.
                                    Clean A/C filters in all City Facilities more often. This will make them use less
                                    energy and cool faster.

1435         Pending                Capital Improvements response on 7/15/10: Pending RFP                                   Capital Improvements   CRA
                                    From: Huynh, Hiep
                                    Sent: Tuesday, June 08, 2010 3:04 PM
                                    To: Austin, Airia
                                    Cc: Alexander, Bruce; Stampp, Kanika
                                    Subject: FW: CARE Suggestion 1435

                                    Airia,
                                    Please provide a list of city facilities that do not have the security camera and the
                                    cost to install it so that we can add to the CIP list
                                    Kanika,
                                    Please consider this suggestion as "implementing"
                                    Thanks

                                    Install security cameras around the city buildings to prevent vandalism.




11/08/2010                                                                                                                                               Page 119 of 480
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                                                 Suggestions by Employee

1438         Duplicate   From: Rivero, Carlos                                                                      Revenues       CRA
                         Sent: Tuesday, July 13, 2010 12:02 PM
                         To: Alexander, Bruce
                         Cc: Fennell, Marcia
                         Subject: RE: CARE Suggestions Report
                         1438 Close, duplicate

                         Add special services for residents at a fee. For example, picking up extra trash, off-
                         duty police, trimming trees, etc. This can potentially increase revenue.

1509         Duplicate   Conservation committee response on 7/15/10: Duplicate and Being Done                      Conservation   CRA
                         Add recycling services to city residents.

1511         Duplicate   From: Rivero, Carlos                                                                      Revenues       CRA
                         Sent: Thursday, July 15, 2010 3:50 PM
                         To: Alexander, Bruce
                         Subject: CARE
                         1511 Close – Duplicate

                         Sell city-owned parking lots and empty lots behind businesses to increase revenue.

1515         Closed      From: Rivero, Carlos                                                                      Revenues       CRA
                         Sent: Thursday, July 15, 2010 3:50 PM
                         To: Alexander, Bruce
                         Subject: CARE
                         1515 Close – Cannot make money, we are not for profit

                         Offer tours of the different city facilities (Water Plant, Motor Pool, etc.) to schools
                         who are interested in taking their kids on a "field trip". Charge a small fee.




11/08/2010                                                                                                                              Page 120 of 480
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                                                Suggestions by Employee

1605         Duplicate    From: An, Jeff                                                                      Conservation   CRA
                          Sent: Tuesday, August 03, 2010 2:48 PM
                          To: Alexander, Bruce
                          Cc: Stampp, Kanika
                          Subject: RE: CARE Suggestion 1605

                          Confirmed. Thanks.

                          Jeff

                          ________________________________________
                          From: Alexander, Bruce
                          Sent: Tuesday, August 03, 2010 1:48 PM
                          To: An, Jeff
                          Cc: Stampp, Kanika
                          Subject: CARE Suggestion 1605

                          Jeff,
                          Seems like a duplicate of a previous suggestion. Please confirm.

                          Thanks,
                          Bruce Alexander
                          Management Coordinator
                          City of North Miami Beach
                          Public Services Department
                          Phone: 305.948.2936, ext. 3922
                          Cell: 305.281.9077
                          Fax: 305. 919.1838

                          Reduce the number of desktop printers and consolidate to one big machine for
                          the whole floor.

1608         Being Done   Being Done - Mr. Airia Austin is CARE Energy Chair and is responsible for           Energy         CRA
                          maintaining an ongoing city vehicle and replacement inventory.

                          Implement a citywide inventory of all vehicles to determine which need replacing.




11/08/2010                                                                                                                         Page 121 of 480
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1611         Closed          From: Hinds, Audrea                                                                   Volunteer Program      CRA
                             Sent: Tuesday, August 03, 2010 2:06 PM
                             To: Alexander, Bruce
                             Subject: RE: CARE Suggestion 1611

                             Bruce,

                             We do this year round for high school students at the Library and at the Public
                             Services annual Teen Spring Clean-up event for all school age groups.

                             Audrea

                             Offer community service hours for High School Seniors.

1612         Closed          Per Mr. Austin, the purchase of city vehicles is based on fuel efficiency, engine     Energy                 CRA
                             performance and maintenance costs.
                             Reduce fleet from V8 & V6 to V4 to reduce gas and maintenance costs.

1614         Being Done      Per Mr. Austin, this is being done on most used lights at a cost of $85 per sensor.   Energy                 CRA
                             Place light sensors in PSA 2nd Floor.

                                                   Total Suggestions by Employee                                     22

EMPLOYEE NAME : Dana Kelly

I.D.         Status          Suggestion Description                                                                Focus Area             Department
41           Rejected        Revenue committee response on 6/24/09: rejected. In-house designed/produced           Revenues               Public Services
                             pick-up tailgate ads fee to outside vendors.

51           Implemented     Committee was informed by IT that backups must be done during working hours           Workplace Efficiency   Public Services
                             when computers are on. Configuratin of scans altered to minimize impact on users
                             I.T. city wide computer system backup/upgrades after working hours




11/08/2010                                                                                                                                                  Page 122 of 480
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                                                           Suggestions by Employee

271          Closed                 From: Supraski, Ben                                                                      Revenues               Public Services
                                    Sent: Wednesday, June 16, 2010 6:03 PM
                                    To: Rivero, Carlos
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: RE: CARE suggestions non-response
                                    271 - As a matter of procedure to assist customer complaints regarding high
                                    consumptions & bills, we provide reading verifications, check for leaks, and meter
                                    tests for free to the customer. I feel that as long as the complaint is legitimate, we
                                    should not charge them for these work order requests as they benefit both the City
                                    and customer.

                                    From: Rivero, Carlos
                                    Sent: Wednesday, June 16, 2010 2:55 PM
                                    To: Supraski, Ben
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: CARE suggestions non-response

                                    Hi Ben. The items listed below need to come off the “review” and “referred”
                                    categories and the “implemented” need to be confirmed so that Marcia can give
                                    her report tomorrow. Please process accordingly. Thanks

                                    Revenue committee response on 7/31/09: Referred to Ben Supraski.
                                    Revenue committee response on 7/16/09: Referred to Ben Supraski, Customer
                                    Service.
                                    Implement water meter testing fee.

289          Defer To Future Year   4-7-09 per Cmte, not financially feasible to move to this type of system similar to      Workplace Efficiency   Public Services
                                    Web Q&A at this time
                                    Website available forms for residents to report maintenance items

360          Closed                 Computer keyboard training classes                                                       Workplace Efficiency   Public Services

385          Referred               From: Rivero, Carlos                                                                     Revenues               Public Services
                                    Sent: Wednesday, June 16, 2010 3:43 PM
                                    To: Gooding-Liburd, Susan; Trinka, Barbara
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: CARE suggestions non-response

                                    Good afternoon. The following items seem to be “in limbo”. Please process and
                                    remove from “referred” to either closed or implemented so that Marcia can present
                                    her report. Thanks

                                    Revenue committee response on 7/31/09: Referred to Barbara Trinka.
                                    Increase Utility Claims Administrative fee from a $50 flat rate to 10.40% for
                                    damages in excess of $500.



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1553         Duplicate              Duplicate - See Suggestion 1381                                                         Expenditures           Public Services
                                    Looking into ways to save money in toner cartridges, a University of Wisconsin,
                                    Green Bay professor suggested the previously mentioned Ecofont to his IT
                                    department. IT came up with an even easier solution --the commonly available
                                    Century Gothic font.
                                    Photo by Wikimedia Commons.
                                    Tiny changes in the amount of ink used to print each character adds up I the
                                    aggregate--whether that's your ink cartridge costs or Green Bay's nearly $100,000
                                    in toner costs. Century Gothic uses 30 percent less ink in printing than the typical
                                    Arial setting, but there is a slight trade-off in paper use.
                                    Mark Simonson (ph) is a Minnesota-based type designer and font developer. He
                                    says Century Gothic is a good overall choice because it has a thinner print line, but
                                    he says the letters can be a bit wider. Mr. MARK SOMONSON (Type Designer): It
                                    also sits on a little bit larger. So it would actually take up more space. So
                                    occasionally, you might need more paper for printout if it pushes the document
                                    over a page. Changing the default font is something you can do for your screen in
                                    Windows and Mac systems, but you might have to dig around in your common
                                    printing programs--your browser, Word, and the like--to see how you can make it
                                    stick to your printed pages. Thanks to andyr354 for the tip!

                                                          Total Suggestions by Employee                                         7

EMPLOYEE NAME : Darold Howell

I.D.         Status                 Suggestion Description                                                                  Focus Area             Department
1016         Defer To Future Year   3-18-2010 Committee informed that the upgrades to tot lots around the City will be      Workplace Efficiency   Leisure Services
                                    included in future CIP therefore this suggestion being deferred to a future fiscal
                                    year.
                                    2-11-2010 Committee seeking costs for implementation to determine if it is
                                    feasible to persue.
                                    1-14-2010 Per Cmte: will review further with Leisure Services Director for
                                    recommendation as to feasibility and costs.
                                    For germ reasons, we should take out the sand on all play grounds and change to
                                    mulch, or rubber pads.

                                                          Total Suggestions by Employee                                         1




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EMPLOYEE NAME : Darrell DeYoung

I.D.         Status          Suggestion Description                                                                 Focus Area             Department
1211         Review          8-12-10 Committee awaiting response from PS.                                           Workplace Efficiency   building
                             7-9-2010 Committee still awaiting recommendation from Public Services.
                             4-8-2010: Cmte informed that Public Services looking into feasibility of suggestion.
                             If the city of NMB is going to continue to use the area around the library on 164th
                             street for fairs, festivals and celebrations, but wishes to only rent generators for
                             lighting and power, then electrical ground rods should be permanetly installed.
                             These ground rods can be recessed into the ground with covered hand hole to
                             prevent rip hazzards or vandalism when not in use.

1215         Review          8-12-10 Committee awaiting response from PS.                                           Workplace Efficiency   Building
                             7-9-2010 Committee still awaiting recommendation from Public Services.
                             4-8-2010: Cmte informed that Public Services looking into feasibility of suggestion.
                             The city of NMB holds multiple community events at the library and the surronding
                             open park areas. The electrical lay-out for temporary lighting and power gnerators
                             are always installed in the same locations. Perhaps the city should install
                             permanent poles for lighting with several GRI protected circuits on each pole for
                             concessions, displays, bounce houses and other electrical devices. The city would
                             thien not have to set up and tear down for each event.. The open areas could be
                             rented out to other events with little setup. There are would be less noise and
                             pollution from multiple gasoline generators if the mower and lighting were fed from
                             fpl. The area could be used for emergency/hurricane vehicle or equipment
                             coordination. Permanent restrooms facilities could be built for community use or
                             emergency personnel "camp outs". Emergency personnel and vehicles could
                             "camp out" and be stored in this area during disaster operations.

1291         Closed          5-20-10 Workplace Efficiency has discussed this matter previously through other        Conservation           Building
                             CARE submissions. While the city can suggest that departments use the email
                             system more often than printed material for items such as invitations, it is not an
                             enforcable suggestion. There are recipients that expect an actual invitation for
                             whom we cannot
                             alter the current system. (similar themed cards # 297, 425, 529)
                             Conservation committee response on 5/20/10: Refer to Workplace Efficiency to
                             establish Policy and Procedure.
                             With the high cost of parer and copies, please stop printing and distributing paper
                             invitations to all the meetings, assistant programs, conferences and or
                             presentations. Please just send us an email with the full color notice.




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1413         Closed      From: Rivero, Carlos                                                                  Revenues               Building
                         Sent: Tuesday, July 13, 2010 12:02 PM
                         To: Alexander, Bruce
                         Cc: Fennell, Marcia
                         Subject: RE: CARE Suggestions Report
                         1413 Close, no use of eminent domain

                         There are quite a few abandoned buildings in this city that must have more liens
                         and fines than the value of the property. The owners of the properties do not
                         maintain fences, roofs, pools or broken windows. The city is already investing time
                         and man power to make properties secure and keep out children and/or vagrants.
                         Some of these buildings are large commercial style buildings in areas where local
                         residence could use help with day care, child care, elderly care or other community
                         services. Can the City of North Miami Beach confiscate these properties using
                         eminent domain and or unsafe structure laws, then use local volunteers and
                         donated materials to rehab the buildings for local community centers, food banks,
                         clothing exchange banks.

1490         Duplicate   Duplicate - See 447: 6-10-10 Cmte informed that this will be addressed at a later     Revenues               Building
                         date when renegotiating terms with Bank of America.
                         A suggestion for the building department would be to start using the bank debit
                         check cashing system that deducts the amount paid for permits or fined from a
                         checking account immediately. Due to the current bad economy, there are more
                         and more NSF bad checks being given to the City of North Miami Beach. By the
                         time the check is returned for NSF to the building department, it may be possible
                         that the job is complete, inspections have been done and the contractor is gone
                         with the money. By using the instant check debit system the funds are
                         electronically debited from the account of the customer before the permit or
                         inspection is issued to him.

1649                     Over the weekend I was talking to a friend from Munster, Indiana, who says the        Workplace Efficiency   Building
                         unlicensed construction was out of control until they set up a program where all
                         city employees could earn a $10 or $25 dollar gift card from Target or Walmart for
                         reporting non permitted construction activities. Every garbage man, maintenance
                         man, landscaper or other city worker started reporting construction activity and
                         many more permits are now being written. You will need a full time violation
                         inspector to investigate and respond to all the new complaints, but there will be
                         many more violations written, less unsafe construction, and more permits issued
                         for inspections.




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1655         Being Done       Energy Committee response on 9/13/10: Most city facilities are equipped with          Energy                 Building
                              programmable A/C thermostats. Additionally, a "personal appliance" policy is
                              forthcoming that will control the use of individual coffee makers, refrigerators,
                              heaters, etc.
                              In an effort to save on electrical costs perhaps the a/c systems could be balanced
                              in all the city buildings. While some offices or areas are quite warm other rooms
                              feel like refrigerated walk in coolers. Many female employees feel the need to have
                              space heters under their desks to keep warm at work. This now requires extra
                              electric to run heaters as well as the danger of possible paper fires if heater are
                              forgotten an left on over night or on the weekend.

1727                          Care suggestions for October would be to allow all inspectors to take city cars       Workplace Efficiency   Building
                              home so vehicles could be kept ready with tools, testers and safety gear. Safety
                              equipment should be supplies and tested, then kept in trunks of vehicles for
                              emergency calls nights and weekends.

                                                   Total Suggestions by Employee                                        8

EMPLOYEE NAME : Dave Gillis

I.D.         Status           Suggestion Description                                                                Focus Area             Department
1            Closed           From: Rivero, Carlos                                                                  Workplace Efficiency   Public Services
                              Sent: Wednesday, June 16, 2010 3:56 PM
                              To: Hobson, Beverly; Snow, Ellen
                              Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                              Subject: CARE suggestions non-response

                              Good afternoon. The following items sent to you in the past cannot remain
                              “referred” indefinitely. Please review and change these to either implemented or
                              closed so that Marcia can give her report. Thanks

                              Meters & Backflow response on 9/17/09: Seldom do contractors attempt to
                              circumvent the system by using on-site water sources. When contractors apply for
                              permits, a temporary meter (a deposit of $1,000) is issued for site use and
                              cleanup. The NBM inspector is able to determine whether a contractor has a
                              temporary construction meter as required. Very seldom do contractors attempt to
                              circumvent the system by using on-site water sources.
                              Enforce contractor use of construction meters in dist. syst.

45           Rejected         Reduce O.T. by working thru lunch. Example provided                                   Expenditures           Public Services




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52           Closed           Conservation committee response on 11/19/09: Close - grant not awarded.               Conservation           Public Services
                              Conservation committee response on 9/17/09: No. 52: Public Services has
                              applied grant for rain harvest system at wastewater facility.
                              Conservation committee response on 7/16/09: referrred to E. Scott.
                              Use rain harvest water in truck wash & recycle to irrigate landscaping.

250          Rejected         Tamper resistant hydrant locks-reduce water loss/potential contamination              Conservation           Public Services

365          Duplicate        Workplace Efficiency committee response on 9/17/09: See #1                            Workplace Efficiency   Public Services
                              Workplace Efficiency committee response on 7/16/09: To Karim Rossy as a
                              resource and operational issue.
                              City inspectors watch outside contractors more closely/reduce water loss.

388          Closed           Conservation committee response on 2/18/10: Not financially feasible at this time.    Conservation           Public Services
                              Conservation committee response on 11/19/09: Still in review.
                              Conservation committee response on 10/15/09: Still in review.
                              Conservation committee response on 9/17/09: No. 388: John Deck is checking.
                              Cost is involved for this.
                              Conservation committee response on 7/16/09: referred to John Deck.
                              Conduct area case study of properties w/higher than average water consumption
                              and retrofit as water conservation model. Furnish results to area residents w/water
                              and $ savings.

411          Being Done       Conservation committee response on 7/16/09: Rain Harvesting system exists at          Conservation           Public Services
                              the Operations Center for irrigation and bulk water truck fills.
                              Develop and employ a reclaim water system for industrial users, i.e. equipment
                              cooling, chemical mixing, fire protection, etc.

463          Rejected         Revenue committee response on 6/4/09: city bottled water is not for sale/resale       Revenues               Public Services
                              and the program is a not-for-profit community outreach tool.
                              Place a 10 cent deposit on the 12 oz. water bottles when giving out to help
                              motivate recipients to return empby bottles. Any unclaimed deposits for
                              unreturned bottles would be kept by the city.

                                                   Total Suggestions by Employee                                        8

EMPLOYEE NAME : David Pesek

I.D.         Status           Suggestion Description                                                                Focus Area             Department
178          Closed           Eliminate substance abuse testing for minor offenses/incidences                       Workplace Efficiency   Public Services

179          Rejected         Expenditure committee response on 6/24/09: - rejected - would require new hires.      Expenditures           Public Services
                              See suggestion 171. Replace Pub. Svcs. cleaning vendor w/light duty, MWI &
                              MWII employees


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180          Rejected         Offer heavy duty equip. services for a fee on Sanitation Non-Zone Days                  Revenues               Public Services

555          Rejected         From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]                                         Revenues               Public Services
                              Sent: Wednesday, June 16, 2010 3:04 PM
                              To: Rivero, Carlos; Serda, Mac
                              Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                              Subject: RE: CARE suggestions non-response

                              I have answered the ones I have authority over. (In yellow)
                              (not considered. Not allowed by ordinance. Also, to deter/enforce illegal yard sales,
                              we must personally contact the resident when the yard sale is in progress).

                              From: Rivero, Carlos
                              Sent: Wednesday, June 16, 2010 1:44 PM
                              To: Serda, Mac; Carney, Tom
                              Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                              Subject: CARE suggestions non-response

                              Good afternoon, the following CARE suggestions, which have been sent to you in
                              the past, still appear as unresolved. Please try to remove these from the “referred”
                              column so that Marcia can give her progress report. Thanks

                              Revenue committee response on 6/24/09: referred to Tom Carney for review on
                              6/19/09. Instead of having code enforcement come in on weekends to pull out
                              yardsale signs, wait until Monday morning and fine the resident $10 or $20 for
                              every sign left out after the weekend.

                                                    Total Suggestions by Employee                                         4

EMPLOYEE NAME : David Roach

I.D.         Status           Suggestion Description                                                                  Focus Area             Department
6            Being Done       City vehicle fueling 1/2-1/4 tank full to avoid evaporation                             Energy                 Leisure Services

146          Implemented      Employee weight loss challenge program                                                  Workplace Efficiency   Leisure Services

453          Closed           Revenue committee response on 6/24/09: May discuss w/vendor once chosen.                Revenues               Leisure Services
                              Revenue committee response on 6/4/09: Discretion of the vendor. New Café
                              employee discount of 10%. 5% of the discount would go to a separate account for
                              monthly employee activities, i.e. Christmas Party, Thanksgiving Turkeys.

549          Recommended      Revenue committee response on 6/24/09: referred to Airia Austin for review on           Revenues               Leisure Services
                              6/19/09. A once a month rafffle. Sell 500 raffle tickets at $20 for city surplus
                              vehicles. Profit $10,000/month.

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796          Being Done   Workplace Efficiency response on 11/19/09: Close - during future meetings, all           Workplace Efficiency   Leisure Services
                          questions posed will be repeated prior to being answered.
                          10-9-09 Cmte has asked that at next meeting these measures be taken.
                          The next time we have a video for the entire city to see, i.e. (pensions), please
                          have Dr. Baker repeat the questions that are asked of him. It was hard to follow
                          the video when you could hear Dr. Baker's answers to questions that were not loud
                          enough for the microphones to pick up.

797          Duplicate    Duplicate - See See #9, 261, 412, 423, 429 & 675 .                                       Energy                 Leisure Services
                          Close all city offices, except for special services, (police, fire, etc.) one day per
                          month. Instead of going to a 4-day work week or other extreme measures,
                          everyone should be able to absorb 12 days / year. Savings In electricity would help
                          to solve the budget deficit.

857          Being Done   Being Done - Vehicles are sold on-line and an annual auction is held for office          Revenues               Leisure Services
                          furniture and equipment.
                          Sell all used furniture, vehicles and equipment at a once a month sale. All
                          departments get new merchandise and the old stuff should be sold.

858          Being Done   Workplace Efficiency response on 12/17/09: Card # 858; As of 12-17-09 cmte               Workplace Efficiency   Leisure Services
                          meeting Beverly asked me to mark as closed already being done. It was under
                          review as of our last meeting on December 3rd.
                          Workplace Efficiency response on 11/19/09: Being Done.
                          More user friendly I.D. badges. Our new policies and procedures manual states
                          that we should be wearing them at all times for identification. But, the picture and
                          information is so small that you can not read it unless you enter someone's
                          personal space. Leisure services also needs lanyards, since it is virtually
                          impossible to keep a clip-on badge on shorts and t-shirts.

934          Closed       Workplace Efficiency committee response on 12/17/09: Beverly will discuss with           Workplace Efficiency   Leisure Services
                          the Manager.
                          Supervisor & Department head of the quarter. Select a supervisor or department
                          head every 3 months and give them a significant reward, they deserve it.

1011         Duplicate    Revenue Committee response on 2/10/10: Duplicate                                         Revenues               Leisure Services
                          Let city businesses advertise or sponsor city newsletters, events, and activities.
                          My church, Fulford United Methodist, does this and also prints a disclaimer saying
                          that in no way does Fulford endorse this person or product.

1012         Closed       1-14-2010 Per Cmte: Research was done and only 154 Employees live within the             Workplace Efficiency   Leisure Services
                          City limits who could potentially use the system. Financially it would not be feasible
                          for the City to operate this additional service.
                          Offer a free shuttle service on the NMB Line to and from work for all employees
                          who live within the city limits.




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1069         Being Done     Pub./Private Partnership committee response on 5/20/10: Close - Being Done               Pub./Private Partshp.   Leisure Services
                            Pub./Private Partnership committee response on 4/15/10: Review
                            Contact Nike, Adidas, or Reebok and work out a sponsorship deal where they
                            provide uniforms and shoes for advertising within the city. Similar to deals they do
                            with college athletic teams.

1229         Implementing   CIP responsse on 5/20/10: No Change in Status                                            Capital Improvements    Leisure Services
                            CIP response on 4/13/10: Implementing - A Multi-story building will be constructed
                            as part of the master plan on this site.
                            Construct a 2 story gymnasium & Multi-purpose facility in the old publix site acress
                            the street from the library. I keep hearing that this may be in the works, but I have
                            yet to see anything concrete. This is a not so subtle reminder.

1230         Closed         From: Rivero, Carlos                                                                     Revenues                Leisure Services
                            Sent: Tuesday, July 13, 2010 12:02 PM
                            To: Alexander, Bruce
                            Cc: Fennell, Marcia
                            Subject: RE: CARE Suggestions Report
                            1230 Close, Pub/Priv

                            From: Rivero, Carlos
                            Sent: Wednesday, June 16, 2010 3:19 PM
                            To: CARE Public-Private Partnership Committee
                            Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                            Subject: CARE suggestiopns non-response

                            Good afternoon folks, the following items need to be resolved / taken off the
                            referred category. Please either close or implement the unresolved items and
                            confirm the implemented ones.

                            Revenue response on 6/7/10: Rev.1230 Forwarded to Public/Private Commt. on
                            4/7/10
                            Revenue response on 4/7/10: Rev.1230 Forwarded to Public/Private Commt. on
                            4/7/10
                            Have local car dealers donate cars or trucks to the city for the right to advertise on
                            that car or truck.

1306         Closed         Volunteer Program Committee response on 5/20/10: Not Recommended - Close                 Volunteer Program       Leisure Services
                            Initiate a year round volunteer program for high school students in the leisure
                            services departments. This way they get their community service hours for
                            graduation and help out leisure services in the process.

1463                        Consolidate the van pick-ups in the afterschool program into one bus schedule.           Revenues                Leisure Services
                            The savings would be in gas and less personnel driving the vans, since you only
                            need one bus driver.




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1465         Being Done      6-15-10 IT has already met with Leisure Services regarding this matter. ( not sure        expenses               Leisure Services
                             where employee got figures from) Since the City previously did not want to lose the
                             ability to dial a four digit code (rather than dialing a full 10digit number) Info Tech
                             was having to foot the bill. Now there are concessions being made to reduce as
                             many of the higher cost circuits and replace them with new phone numbers in
                             order to reduce costs for facilities. The work was and is already in Progress.
                             Update city phone lines. Each 4 digit city phone line cost $1600/moth. Uleta Park
                             has one that no one has ever seen or used , and washington Park has 2 lines.
                             Only one is necessary with call waiting. There could be a whole lot more lines
                             which are being paid for and not used.
                             -Update/Inventory City phone lines
                             -Save 160/month per line.

1574                         Let Motor pool have and inventory of parts for vans, buses, and trucks , instead of       Revenues               Leisure Services
                             getting parts on an as needed basis. Repairs would be quicker and more efficient,
                             you wouldn't have to rely on replacement vehicles and there is a cost savings by
                             ordering in bulk.

1698                         Buy auctioned buses from Miami Dade County Public schools. 1 bus would                    Expenditures           Leisure Services
                             replace 3 or 4 vans or on afterschool care routes, saving money on gas and
                             personnel. Personnel would not be needed to go on the bus runs, therefore they
                             would be working less hours, but are still NEEDED.

                                                   Total Suggestions by Employee                                         19

EMPLOYEE NAME : Debbie Fernandez

I.D.         Status          Suggestion Description                                                                    Focus Area             Department
580          Closed          Re-introduce chipping of most trees, to be used for mulching purposes through out         Workplace Efficiency   Public Services
                             the city. 1. Resident to be supplied on the NMB web site with a list of trees that
                             can be mulched. 2. Residents to call in to make an appointment when they will be
                             curtting tree down. 3. City Forester to confirm that the tree can be used for mulch.
                             4. City Forester relays information back to Beautification. 5. Beautification arrives
                             on scheduled day and chips material. The chipped material is to be used for under
                             lay, before decorateive mulch is placed over. Trees that are maintained yearly in
                             the city can be used for the same purpose. This would cut down on the cost of
                             decorative mulch cost and the cost of tipping fees. Not all trees can be used for
                             this mulching purpose. One truck load of mulch is equivalent to 20 cubic yards.
                             Workplace Efficiency response on 6/30/09: Not feasible to implement for several
                             reasons including but not limited to the consistancy when using mulch from
                             multiple tree species (non uniform appearance) and the lack of pest or mold
                             reduction treatment when compared with purchased mulch.




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581          Closed           10-9-09 Per Cmte: not feasible to implement                                              Workplace Efficiency   Public Services
                              Workplace Efficiency committee response on 9/17/09: Still in review / report next
                              meeting.
                              7-31-09 Cmte referred suggestion to Marty King for professional opinion
                              Have businesses cited for garbage on commercial enclosure floors. If owner does
                              not comply, have someone clean enclosure and bill as needed. If enclosures are
                              cited and billed, use funds that are collected for additional parts such as wheels,
                              lids, plates and bolts. Use light duty employees to collect 90 gallon garbage
                              containers from vacant homes and distribute 90 gallon container to new customers.

582          Closed           Workplace Efficiency committee response on 9/17/09: Not financially feasible at          Workplace Efficiency   Public Services
                              this time.
                              7-31-09 Cmte referred to Marty King for professional opinion.
                              Use rear-end loaders for residential garbage pickup, with two tipping arms in the
                              rear. This would include 1 driver and 2 laborers to pickup both sides of the street at
                              one time. Side arm loader can only pick up one side of the street, go to end of
                              block turn around and pickup other side of street. Laborers can pickup twice as
                              much garbage at one time. Cus down on time and fuel. Allow residents to also
                              place out small items for pickup that area bagged. Laborers can pickup extra bags,
                              limbs and other material. Have drivers and laborers who complete routes early
                              repair 90 gallon lids and wheels. Use MWI and MWII in other parts of the city when
                              routes have bee completed. Have commercial drivers carry tools and hardware to
                              make minor repairs on enclosures, such as tightening or replacing bolts on gates,
                              leveling gates that hang too low.

                                                    Total Suggestions by Employee                                          3

EMPLOYEE NAME : Debra L. Widlan

I.D.         Status          Suggestion Description                                                                    Focus Area             Department
109          Being Done       Centralized office supplies data base                                                    Workplace Efficiency   Leisure Services
                              (Workplace Efficiency committee response: see InsideNMB under postings)

466          Implemented      Revenue committee response on 6/24/09: forwarded to Susan Sandness for                   Revenues               Leisure Services
                              implementation on 6/19/09. Install public access fax machine in Library. M.J.
                              Photography will provide the machine at no charge. Library would receive 10% to
                              40% commission on each patron credit card sold.




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1228         Closed            From: Rivero, Carlos                                                                   Revenues     Leisure Services
                               Sent: Tuesday, July 13, 2010 12:02 PM
                               To: Alexander, Bruce
                               Cc: Fennell, Marcia
                               Subject: RE: CARE Suggestions Report
                               1228 Close, Liabilities involved

                               Revenue response on 6/7/10: Rev.1228 Forwarded to Leisure Services on 4/7/10
                               Revenue response on 4/7/10: Rev.1228 Forwarded to Leisure Services on 4/7/10
                               We have access to vendors that sell us whole sale priced childrens trinkets, book
                               markers and toys. We could set up a small area perhaps in the childrens library to
                               display these every visiting child would want something. At $1 each or more. For
                               20 to 30 sold items a day x 25 days a month. You could easily make $600-$750 a
                               month or more.

                                                    Total Suggestions by Employee                                        3

EMPLOYEE NAME : Debra Widlan

I.D.         Status            Suggestion Description                                                                 Focus Area   Department
1572         Closed            Energy Committee response on 8/12/10: Potential safety issue by making the area        Energy       Leisure Services
                               darker when doors are closed, decreasing the required lighting for security
                               cameras to operate properly. Also, any energy savings would not be realized due
                               to the frequency of the automatic doors opening/closing.
                               Save energy on air conditioning, while increasing visability on the securtiy cameras
                               recordings. By having the doors and window tinted darker at the front of the Library
                               (entrance lobby).

                                                    Total Suggestions by Employee                                        1

EMPLOYEE NAME : Debra Widlan

I.D.         Status            Suggestion Description                                                                 Focus Area   Department
1302         Duplicate         Dup see 554, 659, 722                                                                  Revenues     Leisure Services
                               Use the city digital markee machine to advertise for the city businesses and collect
                               an adverstisement fee from them. Any personal message or sales promotion could
                               earn hundreds to thousands of dollars for each ad.

                                                    Total Suggestions by Employee                                        1




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EMPLOYEE NAME : Delina Clark

I.D.         Status            Suggestion Description                                                               Focus Area             Department
132          Closed            Better equipment and more training for improved games                                Workplace Efficiency   Leisure Services

                                                    Total Suggestions by Employee                                       1

EMPLOYEE NAME : Delven Patterson

I.D.         Status            Suggestion Description                                                               Focus Area             Department
116          Duplicate         Energy committee response: implemented. Motion light sensors in all facilities       Energy                 Leisure Services

671          Being Done        Being Done. Piggy back off of different contracts from other cities to save money.   Expenditures           Leisure Services

                                                    Total Suggestions by Employee                                       2

EMPLOYEE NAME : Denise Edwards

I.D.         Status            Suggestion Description                                                               Focus Area             Department
931          Closed            Revenues response on 2/9/10: Close. Similar proposals before, not accepted.          Revenues               Finance
                               1. Parking meters for parking on city property and land.
                               2. Advertise more to use city theater and use of park and community centers to
                               the public.

1340         Being Done        From: Rivero, Carlos                                                                 Revenues               Finance
                               Sent: Tuesday, July 13, 2010 12:02 PM
                               To: Alexander, Bruce
                               Cc: Fennell, Marcia
                               Subject: RE: CARE Suggestions Report
                               1340 Close, NMB Line does this

                               We should use transportation-van/buses charge a small fee or monthly card for
                               CNMB bus line and use van- that pick up from varoius schools and establish bus
                               route to
                               mall-->walmart…etc

                                                    Total Suggestions by Employee                                       2



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EMPLOYEE NAME : Deya Manzanares

I.D.         Status         Suggestion Description                                                            Focus Area              Department
93           Closed         Pub./Private Partnership committee response on 4/15/10: Not feasible, to          Pub./Private Partshp.   Public Services
                            implement would require a full time position.
                            Pub./Private Partnership committee response on 9/17/09: Report next meeting.
                            Revenue committee response on 7/16/09: Transfer to Public/Private Partnerships
                            committee for further review.
                            Revenue committee response on 6/24/09: to Pub./Priv. Partherships committee.
                            Sell ad space on city publications to generate revenue.

571          Closed         To avoid spreading of the H1N1 virus (Swine Flu), please have front line          Workplace Efficiency    Public Services
                            employees wearing a mask and provide and use alcohol based hand cleaners
                            when helping customers and residents, especially in Customer Service, Building,
                            Leisure Service, Engineering, City Clerk's office. As you know this virus has
                            become a pandemic, +/-177,855 cases have been confirmed in the US, +/-415
                            confirmed cases in Florida, and +/-143 cases in Miami-Dade County; this
                            represents 34% of confirmed cases in town with one confirmed death. (Based on
                            Miami Herald article published on 6/16/09 at
                            http://www.miamiherald.com/1374/story/1099445.html) This needs to be
                            implemented now, as it will decrease absenteeism and most importantly maintain
                            the good health of our staff.
                            Workplace Efficiency Cmte response 6-30-09: not feasible or recommended by
                            Feds at this time




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588          Duplicate   Expenditure committee response on 8/20/09: duplicate - see 300 & 575 Exp.               Expenditures   Public Services
                         Committee and 415A Workplace efficiency committee.
                         Customer Service response on 7/13/09:
                         From: Supraski, Ben
                         Sent: Monday, July 13, 2009 6:43 PM
                         To: Rivero, Carlos
                         Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                         Subject: RE: CARE Ideas 575 & 588

                         Carlos,

                         I think this certainly is of merit and will proceed with moving forward with
                         implementation. As we are moving forward with an RFP for a new contract for our
                         billing, mailing, IVR, and online payment administration, we will be looking at a one
                         stop solution with customer options/incentives to go with paperless billing. As
                         Brian, Lori and I move forward with this process, we will keep you posted. Thanks,
                         Ben.

                         Expenditure committee response on 7/13/09:
                         From: Rivero, Carlos
                         Sent: Monday, July 13, 2009 4:37 PM
                         To: Supraski, Ben
                         Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                         Subject: CARE Ideas 575 & 588

                         Hello Ben. The CARE Revenues and Expenditures Committee has determined
                         that this is a viable idea and you have been charged with the task of implementing
                         it through whatever means necessary. Please reply to all with your plan of action
                         for implementation. Copy of the ideas has been attached. Thank you.

                         Expenditure committee response on 6/25/09: duplicate - see 300 & 575 Exp.
                         Committee and 415A Workplace efficiency committee.

                         Electronic Billing Program:

                         In an effort to promote our Going Green Policy No. 35 and to minimize billing
                         printing and postage expenditure, it will be a good idea to encourage pay online
                         customers and other customers to receive their bills on line. A lot of companies
                         are encouraging their customers to get their bill electronically, FPL, phone
                         companies, credit cards etc. To encourage our customers to participate in an
                         electronic billing program, perhaps an incentive might be offered e.i. shower
                         heads. This will also create a database that can be use for other marketing
                         purpose, if the customer agree to receive them.

                                               Total Suggestions by Employee                                         3


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EMPLOYEE NAME : Dharmoo Doogah

I.D.         Status           Suggestion Description                                                                  Focus Area             Department
697          Closed           Expenditure committee response on 9/3/09: Close - This is tax-payer funded and          Expenditures           Public Services
                              cannot be given.
                              Expenditure committee response on 8/20/09: Close - city is solely responsible for
                              proper disposal of paints/chemicals. Distribution of surplus paint/chemicals to
                              employees would result in a liability to the city by not guaranteeing proper disposal
                              as well as violating the code of ethics.
                              Instead of paying Miami-Dade County to dispose of unused paint, give it to
                              employees. Due to conflict of interest, I feel that Facility Maintenance Division
                              should be excluded.

                                                    Total Suggestions by Employee                                         1

EMPLOYEE NAME : Donna Chung

I.D.         Status           Suggestion Description                                                                  Focus Area             Department
777          Implemented      Workplace Efficiency response on 11/19/09: Done - City Café - 305.354.4444.             Workplace Efficiency   Finance
                              Workplace Efficiency committee response on 10/15/09: Implementing
                              Workplace Efficiency committee response on 9/17/09: When fully operational will
                              post full menu. Temporary menu online at this time
                              9-16-09 The café staff does not have a working number yet nor do they have a full
                              menu as this was just a soft opening. Will be at full speed in another month
                              The Café is being advertised in InsideNMB, but maybe the basic menu and a
                              phone number to place pick-up orders should be on there as well.

1043         Closed           1-14-2010 Per Cmte: not feasible to only hand out to the residents that pay their       Workplace Efficiency   Finance
                              bills in person, we would be alienated the rest who mail in their payments or pay
                              online
                              and others who would normally receive our newsletters. Our records can be
                              updated when the post office notifies us of a resident or business moving by
                              returning the
                              newsletter to us.
                              I cannot help noticing how conservative the city of North Miami Beach is on the city
                              budget. . . . Why do we mail the newsletters to the residents (and businesses) and
                              the newsletters are returned to us: "return to sender, insufficient address,
                              addressee unknown, moved, etc."?
                              When we have newsletters to be distributed to the residents in our city, why can't
                              we have the city employees at the customer service counter hand out the
                              newsletter to the residents when they pay their water bill.
                              Can you imagine the $$dollars we could save in postage? This suggestion is only
                              one example of reaching the people in the City of North Miami Beach.

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                                                          Total Suggestions by Employee                                           2

EMPLOYEE NAME : Dorett Henry

I.D.         Status                 Suggestion Description                                                                    Focus Area              Department
1411         Defer To Future Year   6-8-2010 Cmte informed that Building Division is working on putting together this         Workplace Efficiency    Building
                                    type of information but it will take approx. 3 months or so to complete. Once
                                    information is produced it can be distributed via print, website and broadcast on
                                    Channel 77.
                                    Unfortunately we have no way on broadcasting only this information to the lobby
                                    TV.
                                    Bldg will submit data to be added to slide shows on 77.
                                    I suggest the lobby TV broadcast have segments providing pertinent information
                                    about the Building Permitting Process. Thes broadcasts should be shown on the
                                    NMB Public Access Channel with Segments on topics including "Frequently Asked
                                    Questions" (FAQ) for the Building Department, the "Permitting Process", "How to
                                    hire a Contractor", and "Finalizing Your Permit". This information shold be given in
                                    English, Spanish and Creole.

                                                          Total Suggestions by Employee                                           1

EMPLOYEE NAME : Dwayne Thomas

I.D.         Status                 Suggestion Description                                                                    Focus Area              Department
11           Closed                 Vending machine & ATM in each department                                                  Workplace Efficiency    Public Services

185          Implemented            Workplace Efficiency committee response on 6/18/09: One (1) ATM has been                  Workplace Efficiency    Public Services
                                    installed in City Hall lobby. ATMs in each facility would not be cost effective at this
                                    time. ATMs at each facility

                                                          Total Suggestions by Employee                                           2

EMPLOYEE NAME : Dwight Jackson

I.D.         Status                 Suggestion Description                                                                    Focus Area              Department
644          Duplicate              Duplicate - See 315 & 384. I think it would be a great idea to hang banners from          Pub./Private Partshp.   Leisure Services
                                    business on our fields. We can gennerate capital through and build relationships
                                    between businesses and city. The business would benefit from the increase in
                                    exposure, and the public will respect a company that is in full support of our city.
                                    The city would benefit from the new found capital and/or tangible benefits.

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655          Closed       Workplace Efficiency committee response on 7/16/09: Cost prohibitive and not                 Workplace Efficiency   Leisure Services
                          feasible due to budgetary constraints.
                          Washer and Dryer at Allen Park
                          Diring our current sports seasons we spent a large amount of money on getting
                          the uniforms cleaned for all our different sports leagues. If we were to buy a
                          washer and dryer, we will be saving money. Example of Programs: Flag Football,
                          Basketball, Night Summer Basketball League, Traveling Basketball Team, we
                          have to wash and dry the uniforms every time the kids have games and they play
                          and average of three times a week per activity. The price of dry cleaning is about
                          $42 x 4 age groups x 5 parks x 20 games per program equaling $16,800 per year.
                          If we were to wash at a laundry mat, it would cost around half the price equaling
                          $8,400. The cost of a large washer and dryer would be about $5,000 and can last
                          for at least 3 years. Washer & dryer $5,000 vs. dry cleaning uniforms at $16,800
                          per year.

716          Closed       Revenue committee response on 9/3/09: Close - Committee feels that the                       Revenues               Leisure Services
                          projected revenue will not cover the personnel costs.
                          Charge entry fee for events held at Mishcon Park. We have three different sports
                          groups that practice and host games on the field that pay a small fee or no fee at
                          all. The parking lot holds over a hundered and ten cars, and the patrons use the
                          park Monday-Sunday. If we charge each person $1.00, the breakdown would be
                          as follows:
                          $1.00 per person x 110 parking spaces x 6 days a week x 38 weeks of use would
                          equal a total of $25,080 per year.

1020         Closed       Energy committee response on 1/21/10: Evaluating the need for this since most                Energy                 Leisure Services
                          NMB facilities are insulated. To insulate those that aren't would require opening
                          walls, ceilings and the installation of drywall where non exiists. All a cost
                          prohibitive undertaking.
                          By insulating the walls and ceilings, we can save 20% to 30% of heating bills and
                          reduce CO2 emissions by 140 to 2100 lbs. per year.

1140         Being Done   Energy committee response on 2/18/10: vehicles with CFC A/C systems were                     Energy                 Leisure Services
                          phased out in the late 80s and early 90s and replaced with R134 technology. In
                          addition, the city has two (2) recovery systems to ensure the proper transition of
                          current technology A/C coolants.
                          In all of the city vehicles, it is important that the cars with an air conditioner coolant
                          is recovered and recycled. In the U.S. leakage from auto air conditioners is the
                          largest single source of emissions of CFCs which damage the ozone layer as well
                          as add to global warming.

1220         Being Done   Conservation committee response on 4/15/10: Being Done - purchases are based                 Conservation           Leisure Services
                          on cost and city has no control over vendor packaging.
                          We can reduce the amount of waste we produce by buying minimally packaged
                          goods. For every lb of waste we eliminate or recycle, we save energy and reduce
                          emissions.



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1226         Closed                 Conservation committee response on 4/15/10: Not Feasible - descretion of                 Conservation   Leisure Services
                                    homeowners.
                                    By cutting down our garbage by half of one large trash bag per week can save at
                                    least 100 ilbs of CO2 per year.

1307         Being Done             Conservation committee response on 5/20/10: Being Done                                   Conservation   Leisure Services
                                    In the winter, set the thermostat at 68 degrees in daytime and 55 degrees at night.
                                    In the summer keep it at 78 degrees. Lowering the thermostat just 2 degrees
                                    during the winter saves 6% of heating related CO2 emissions.

1310         Being Done             Conservation committee response on 5/20/10: Being Done                                   Conservation   Leisure Services
                                    Clean or replace air filters at least once a month. Energy is lost when air
                                    conditioners and hot air furnaces have to work harder to blow through dirty filters.
                                    This can save 5% of energy used.

1462         Duplicate              Dup see 1307                                                                             Conservation   Leisure Services
                                    Often times, thermostats are set to 140 (F) when only 120 (F) is needed. Each 10
                                    degree reduction saves 600 pounds of CO2 per year for an electric water hearer or
                                    400 pounds for a gas heater.

1469         Closed                 -----Original Message-----                                                               Conservation   Leisure Services
                                    From: An, Jeff
                                    Sent: Friday, August 13, 2010 8:52 AM
                                    To: Alexander, Bruce
                                    Cc: McGriff, Bernard; Stampp, Kanika
                                    Subject: RE: August 19 CARE Progress Meeting

                                    1469: Close. Energy appliance policy will address such issue.

                                    Conservation committee response on 7/15/10: reference Personal Appliance
                                    Policy and pending Energy Audit.
                                    Every park/building has a refrigerator. One way to save enery is to turn the
                                    refrigerator down. Refrigerators account for about 20% of electricity use. The best
                                    solution is to set the refrigerator to 37 degree and the freezer to 3 degrees. As well
                                    as make sure the energy saver is turned on.

1472         Being Done             Conservation committee response on 7/15/10: Being Done                                   Conservation   Leisure Services
                                    When replacing old appliances, select the most energy efficient models. The
                                    energy star label lets you know that it is saving energy.

1560         Defer To Future Year   Energy Committee response on 8/12/10: Defer to Future Year - Not financially             Energy         Leisure Services
                                    feasible at this time.
                                    By planting shade trees and painting the building a light color can save up to 2.4
                                    tones of CO2 emissions per yr. Each tree also absorbs 25lbs of CO2 from the air
                                    annually.

                                                          Total Suggestions by Employee                                        13

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                                                       Suggestions by Employee

EMPLOYEE NAME : Ebony Solomon

I.D.         Status           Suggestion Description                                                              Focus Area             Department
123          Rejected          Rent city facilities to non-residents for events                                   Revenues               Leisure Services

                                                     Total Suggestions by Employee                                    1

EMPLOYEE NAME : Eddie Xirinachs

I.D.         Status           Suggestion Description                                                              Focus Area             Department
1417         Duplicate         Dup see 1269                                                                       Workplace Efficiency   Building
                               The city should have day care for single mothers that work for the city. At a
                               minimal cost.

1545         Being Done        8-12-10 Committee informed by the employee that he was seeking online access       Workplace Efficiency   Building
                               to form which is already in the works by his department
                               7-27-10 The committee has been advised that the forms themselves are available
                               in the department and the dept. is working to get them online. Committee seeking
                               further input from Mr. Xirinachs for clarification as to his intent.
                               Public access to complaint forms regarding building violations that could be
                               hazardous.

                                                     Total Suggestions by Employee                                    2

EMPLOYEE NAME : Elisabeth Pierre

I.D.         Status           Suggestion Description                                                              Focus Area             Department
90           Implementing      Outstanding monies collection via corresp. to residents & comm. prop.              Revenues               City Manager

91           Duplicate         Energy committee response: Being Done. Programmable A/C thermostats - save         Energy                 City Manager
                               energy and cut costs

                                                     Total Suggestions by Employee                                    2




11/08/2010                                                                                                                                                  Page 142 of 480
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                                                           Suggestions by Employee

EMPLOYEE NAME : Ellen Snow

I.D.         Status                 Suggestion Description                                                                   Focus Area             Department
98           Closed                 Identify potential temp. tasks for light duty emp. once job desc. updated                Workplace Efficiency   Human Resources

159          Defer To Future Year   8-20-2009 since cost to implement is prohibitive will readdress in future fiscal year.   Workplace Efficiency   Human Resources
                                    Workplace Efficiency committee response on 7/16/09: Potentially large
                                    investment?
                                    7-31-09 Deferring to future fiscal year due to prohibitive costs
                                    On-board event recorders on city vehicles.

160          Defer To Future Year   6-30-10 Cmte informed implementation is being defered to another fiscal year             Workplace Efficiency   Human Resources
                                    Workplace Efficiency response on 4/15/10: No change.
                                    2-11-10 Committee was advised that this project is still in progress
                                    12-17-09 Per Cmte: HR still working on getting training in place
                                    Workplace Efficiency committee response on 10/15/09: Ellen working with Pfizer
                                    regarding Stress Mgt. Training.
                                    Workplace Efficiency committee response on 9/17/09: Still in review.
                                    8-20-2009 H.R. in communications with Liberty Mutual to see if they can provide
                                    training

                                    Pub./Private Partnership committee response on 7/16/09: reolcate suggestion to
                                    WP Eff. For review.
                                    Pub./Private Partnership committee response on 6/8/09: In Workplace Efficiency
                                    for Review. Partner w/Liberty Mutual to provide employee training/seminars.

586          Implementing           7-9-10: Committee informed by HR that they are still working on implementation           Workplace Efficiency   Human Resources
                                    Workplace Efficiency committee response on 12/17/09: To be implemented in
                                    January 2010.
                                    7-31-09 Cmte reviewing alternative systems for employee recognition program for
                                    which this point system was geared.
                                    Workplace Efficiency committee response on 7/16/09: See 544.
                                    I suggest we formulate and implement a point system to track absences due to
                                    sickness; for example: absences associated with an approved fmla: 0 points, a
                                    doctor excused absence 0f 1-3 days: 1 point, an unexcused absence of 1-3 days:
                                    2 points, and a single absence on a Monday, Friday or day after a holiday: 2
                                    points, etc. The points could be used to track pattens while affording fmla eligible
                                    absences protection.




11/08/2010                                                                                                                                                            Page 143 of 480
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                                                  Suggestions by Employee

587          Duplicate     Similar Four Day Work Week Suggestions 9, 106, 261, 412, 423 & 439.                       Workplace Efficiency   Human Resources
                           Reconsider a four/ten work week, but have a half day Friday for Sr. Management
                           staff; a straight four/ten would make it difficult for Sr. Management staff to work the
                           extra hours necessary to handle their work load (eleven, twelve and thirteen hour
                           work days on a regular basis would be excessive); coming in a full fifth day,
                           whether on Friday or the weekend would defeat the purpose of having a four/ten
                           work week; a half day on Friday, allowing Sr. Management to work without outside
                           interruptions would give them the time they may need and still afford the city with
                           savings on utilities for the weekend and the half day Friday. Another alternative
                           would be to make either a Friday or Saturday a month or every other week
                           available to them.

678          Implemented   July 2009 C.A.R.E. Suggestion Award Winner.                                               Workplace Efficiency   Human Resources
                           Workplace Efficiency committee response on 9/17/09: Implemented
                           7-31-09 Cmte reviewing cost feasibility to provide some sort of repellant or
                           protection.
                           Provide meter readers with some sort of repellent (non lethal) so they can access
                           yards where owner has left an aggressive or territorial dog. I suggest accessing
                           the yard w/repellant after the owner has first been given notice that dog interfered
                           with ability to read meter and was given notice to rectify situation. This would cut
                           down on WC injuries due to dog bites and estimated meter readings. P.S. they can
                           also be given biscuits to first try and bribe the dog.

679          Duplicate     Duplicate - see 586. Utilize point system to tally points for employee of the month;      Workplace Efficiency   Human Resources
                           for instance absences can be evaluated differently than other criteria, which would
                           give employees a more equal footing (for instance: there has been some comment
                           that female nominees are affected more by the absences when determining
                           employee of the month because traditionally it is the Mother who more often takes
                           time from work to bring children to medical appointments or to stay home when
                           child is home sick).

759          Closed        Expenditure committee response on 10/7/09:                                                Expenditures           Human Resources
                           Expenditure Idea #759 – Close, Travel Policy already created. This is not a part.
                           Partner with employees to allow them additional days/time at a conference or
                           seminar location for their personal use and then split the travel costs with them.
                           Similarly, allow them to bring a spouse or significant partner and split the travel
                           costs.
                           2008 expenditures in account 405, travel & auto expenses was $206,000. Year to
                           date for 2009 it is $172,000.




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                                                Suggestions by Employee

760          Duplicate   Duplicate - See 479.                                                                    Pub./Private Partshp.   Human Resources
                         Promote Urban and Community gardening for the production of food in the city of
                         North Miami Beach. It is my understanding that the codes of NMB would not be
                         prohibitive for this kind of land use.

                         If the city is unable to go forward with plans to develop the old Publix site on NE
                         16th Avenue adjacent to Mishcon field, it can perhaps be utilized as a location for
                         setting up food plot planting beds that the community can utilize, particularly
                         residents who live in condos, apartments and small houses without suitable plating
                         area. In addition, the city can encourage residents with suitable property to plant a
                         plot of their own. At the very least, the city can provide information,
                         encouragement and perhaps invite various gardening groups to provide education
                         to residents.

                         Benefits of community gardens are:
                         1. Economic: by conserving food dollars; residents o reduced or restricted income
                         can save money by growing their own herbs and vegetables; excess produce can
                         be provided to non-gardening neighbors at a lower cost (perhaps a community
                         farmer's market?).
                         2. Health: readily available herbs and vegetables will promote a healthier diet;
                         furthermore, gardening may reduce stress, fear, and anger and reduce blood
                         pressure.
                         3. Reduction of Solid Waste; waste from the gardens can be composted to assist
                         with improving the soil; in addition, the group can collect lawn waste from
                         neighbors for composting.

                         Examples of community gardens throughout the US:
                         - Overtown, FL
                         - South Beach, FL
                         - North Beach, FL
                         - Little Haiti, FL
                         - Portland, OR
                         - Boston, MA
                         - Wayne County, MI
                         - Providence, RI

820          Closed      10-7-09 As per IT recommendations this suggestion is not feasible.                      Workplace Efficiency    Human Resources
                         I suggest that we create a "digital yearbook" on insideNMB. That way we will be
                         able to place a name with a face as we deal w/everday city business that involves
                         other employees who are usually contacted via email or phone. This would
                         particularly be nice to help connect employees in remote locations such as
                         Norwood, the Wastewater Treatment Department and the recreation centers.




11/08/2010                                                                                                                                                 Page 145 of 480
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                                                           Suggestions by Employee

975          Defer To Future Year   Workplace Efficiency response on 4/15/10: Defer to Future Year                          Workplace Efficiency    Human Resources
                                    Workplace Efficiency committee response on 2/18/10: to be discussed at Dept.
                                    Head Mtg.
                                    2-11-10 Per Cmte: H.R. looking into how to implement this program
                                    12-17-09 Per Cmte: will review futher for financial and legal opinions on
                                    implementation.
                                    Begin a "Christmas Jar" Program (it could be called something else). The program
                                    involves having a jar in all accessible locations (dept., lounge, etc.) where people
                                    would periodically empty their pockets or purses of loose change throughout the
                                    year. The proceeds would then go to a needy family during the holiday time so
                                    they could use the money for food or gifts, or a present under the tree, or
                                    whatever. The family (or families) could be chosen by lot and the jar placed at their
                                    home anonymously (or not).

976          Implemented            Pub./Private Partnership committee response on 4/15/10: Implemented                     Pub./Private Partshp.   Human Resources
                                    Suggest that the NMB Café includes a selection of entrees consistent with the
                                    Weight Watcher's Program (OK if only for lunch). There are 14-15 and Weight
                                    Watcher's participants at any time that might be able to take advantage of the
                                    selective. In addition, the NMB Café could advertise their selections at the Weight
                                    Watcher's offices on Miami Gardens Drive.

999          Closed                 12-17-2009 Per Cmte, not feasible at this time due to the current workload              Workplace Efficiency    Human Resources
                                    demands on employees.
                                    I suggest that employees be given an opportunity to spend some time in a
                                    department not their own, but one they work closely with. This would give them the
                                    opportunity to see how their job affects other departments and the city as a whole.
                                    It would also give them a chance to see what roles other departments play in the
                                    city operations. It may also foster better cooperation between departments and it
                                    may also give some employees an opportunity to see if there are other positions in
                                    the city that they may aspire to.

1000         Closed                 2-11-10 The committee was informed that it is not within our financial means to         Workplace Efficiency    Human Resources
                                    create the infrastructure and purchase equipment to set up such a kiosk.
                                    Set up a computer "kiosk" in the employee lounge at each city location granting
                                    employees access to InsideNMB where wellness information can be stored. If
                                    possible. Include links to insurance providers and/or vendors who provide services
                                    to city employees.




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1001         Closed   -----Original Message-----                                                            Pub./Private Partshp.   Human Resources
                      From: Murphy, Paulette
                      Sent: Thursday, June 17, 2010 7:24 PM
                      To: Alexander, Bruce
                      Cc: Finney, Glenn
                      Subject: RE: REVISED Pub/Private CARE Status Report

                      Thank Bruce,
                      Suggestion # 1001 - can be closed, I spoke with Chris Heid and he advised that
                      the city does not have enough notable sites to make the idea work.

                      Pub./Private Partnership committee response on 4/15/10: Review
                      Set up a network of historic markers that provide a walking tour of the city.
                      Produce/print maps hi-lighting the trail and the features along the route; obtain
                      sponsorship from local businesses, particularly those along or near the route, who
                      would then be listed on the map.
                      This would promote the history of the city, promote the businesses along the route
                      and foster community wellness by providing a walking tour.
                      Markers along the way (historical markers) can incorporate photos of what the
                      area/features once looked like (as technology allows).
                      From Farms and Fields to the Future would be the "blueprint" for the hi-lighted
                      locations/features.

1062         Closed   2-11-10 The committee was advised that this is not that common of an occurrence       Workplace Efficiency    Human Resources
                      to warrant a change in policy.
                      Update Policy #51, Employee Identification Badge. Current policy requires the
                      employee to report to Human Resources (HR) for a temporary badge; many
                      employees in P. Works and P. Services operate in crews that are on-site prior to
                      8:00 am, the time that HR opens; having one employee taken off the crew to
                      report to HR and then have the department transport that employee back to where
                      the crew is working is disruptive to operations. I suggest that each location that
                      begins the work day prior to 8:00 am be provided with two temporary cards that a
                      supervisor may issue to an employee for one day. The employee would have to
                      sign for the badge in the morning and sign that they have returned it at the end of
                      the day. This way, the supervisor will be aware if that employee has acquired the
                      temporary badge for two days in a row which would require the employee to obtain
                      a new ID badge and pay whatever fees are due under the policy. This will also
                      enable the supervisor to determine if the employee has a habit of forgetting or
                      losing the badge and therefore subject to counseling/discipline resulting from
                      failure to adhere to the policy. There would be a savings regarding the time and
                      transportation costs associated with an employee reporting to HR and then to their
                      crew work site.




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                                                  Suggestions by Employee

1063         Closed        2-11-10 Per Cmte: Mayor and Council are looking into this matter and will                Workplace Efficiency    Human Resources
                           determine what measures to take in regards to holiday decorations.
                           In view of complaints received when we place holiday decorations in public places
                           and in view of the complaints we receive when we don't, perhaps we can invite the
                           public to share in the decorations by asking them to "sponsor" decorations that
                           reflect whatever religion or spiritual belief they feel should be represented in
                           addition to Christmas, Chanukah and Kwanza. They could "sponsor" the
                           decoration by donating or lending decorations, providing hand made decorations,
                           or even just informing us of the type of decorations that would be appropriate. This
                           way the holiday decorations could be shared by the whole community.

1146         Duplicate     Pub./Private Partnership committee response on 4/15/10: Duplicate - alternative          Pub./Private Partshp.   Human Resources
                           recylcing programs are being researched for possible implementation.
                           Partner with RecycleBank to promote recycling and to promote and strengthen
                           relationships between residents and city busnesses.
                           Program is currently in place in Hollywood and other Broward cities.
                           Recycled material is tracked by volume and residents are given points towards
                           savings certificates at local businesses.
                           I do not know what the financial impact to the city would be, but in Broward, City of
                           Hollywood saves on tipping fees (they used to use wheelabrater). RecycleBank
                           receives 50% of savings for administrative costs and by utilizing contracted recycle
                           locations they receive $58/ton of recyclable material.
                           Please see attachment.

1147         Being Done    2-23-2010 Committee was informed that this is already being done.                        Workplace Efficiency    Human Resources
                           Utilize radios from PD vehicles that have been taken off-line to replace Sanitation
                           (including recycling and alleys) radios that are currently in operable. This will save
                           on purchasing new radios (that cannot be repaired) prior to the switch to a digital
                           radio system.

1159         Implemented   Workplace Efficiency response on 4/15/10: Being Implemented                              Workplace Efficiency    Human Resources
                           3-11-10 The committee was informed that a policy is being created to cover this
                           matter.
                           I suggest that HR and/or Safety Consultants in conjunction with public works write
                           a policy regarding when, where, how and if it is acceptable to back up large
                           vehicles.
                           In the past five years, there have been 40 incidents where an employee backed a
                           city vehicle into something. The cost to the city was $52,453 plus legal fees.

1160         Being Done    3-11-10 Committee was informed that sanitation already has cameras for this.             Workplace Efficiency    Human Resources
                           Provide sanitation employees w/cameras so they can document and report code
                           violations as they occur (such as non-approved waste in trash piles and garbage).
                           The cameras can be inexpensive digitals or disposable cameras.




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1161         Closed   From: Rivero, Carlos                                                                 Expenditures   Human Resources
                      Sent: Thursday, July 08, 2010 5:15 PM
                      To: Alexander, Bruce; Fennell, Marcia
                      Cc: Stampp, Kanika
                      Subject: RE: CARE Suggestions Report

                      The committee has cleaned the Expenditures List by contacting the various
                      involved individuals and getting answers over the telephone. Please amend as
                      follows:

                      #1161 Close. Smoking policy in place

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 3:56 PM
                      To: Hobson, Beverly; Snow, Ellen
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon. The following items sent to you in the past cannot remain
                      “referred” indefinitely. Please review and change these to either implemented or
                      closed so that Marcia can give her report. Thanks

                      Ellen Snow response on 4/7/10:
                      From: Snow, Ellen
                      Sent: Wednesday, April 07, 2010 11:59 AM
                      To: Rivero, Carlos
                      Subject: RE: Your CARE suggestion

                      I know of such a program. Attached are promotional materials from the program I
                      was looking at.

                      They currently have a center at FIU here in North Miami. I would like them to set
                      up a group here at one of our facilities. I have met with them and showed them
                      some of the meeting areas available and they were very interested. I was going to
                      move forward with it. Best of all, there is no cost to the City.

                      AvMed has educational materials regarding smoking cessation, but it isn’t an
                      interactive program (group) and it does not include patches, which the attached
                      program does.

                      Non-smoking hiring only policy. Wouldn’t that be interesting? I’ve heard different
                      things about it, but not recently. Let me look into it and discuss it with the HR
                      Director to see what pitfalls we may encounter.


                      From: Rivero, Carlos
                      Sent: Wednesday, April 07, 2010 9:44 AM
                      To: Snow, Ellen
11/08/2010                                                                                                                                  Page 149 of 480
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                                                 Suggestions by Employee

                           Subject: Your CARE suggestion

                           Good morning Ellen. The Revenues and Expenditures Committee thinks that your
                           idea (#1161) has a lot of merit. However we feel we need additional information;
                           for example:
                           Do you know of such a center?
                           Does our insurance company already have something like this?
                           Should the City implement a non smoker hiring only policy?

                           Expenditures response on 4/7/10: Rev.1161 Forwarded to Ellen Snow for
                           additional information on 4/7/10
                           Partner with Miami-Dade area Health Education Center to provide a non-cost
                           smoking cessation program to city employees.
                           In the past 12 months, smoking related diseases have incurred approximately
                           $286,193 + in paid claims. This does not include smoking related claims under
                           $50,000. Higher claims result in higher renewal premiums.

1202         Review        8-12-10 Per committee still not response from Finance as to implementation.        Workplace Efficiency   Human Resources
                           7-9-10; Committee was informed that Finance is workin with IT toward possible
                           implementation.
                           4-8-2010: Cmte reviewing with Finance and IT to see if possible to implement.
                           Include a code in the personnel/payroll system that indicated when an employee
                           address is protected/exempted under F.S. 119; this code would prevent the
                           address from being printed on reports that normally include an address.

1284         Implemented   7-9-10 Committee informed that they flyer was made and sent to risk management     Workplace Efficiency   Human Resources
                           there is now a section under INSIDENMB called USER HELP
                           If you click on Workplace Safety you can find a printable flyer and information.
                           5-13-2010 Cmte recommending that we implement this by providing flyers to each
                           department/division to post on their bulletin boards.
                           Prepare several signs to be prominently placed in each division displaying the
                           telephone numbers for:
                           Fire/Rescue
                           NMB Police
                           Safety Officer
                           Safety Hotline
                           Worker's Comp Third Party Adminstrator
                           Workers Comp clinics
                           Area hospitals

                           The signs should be semi-permanent to allow replacement when one of the
                           numbers change.




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                                                 Suggestions by Employee

1285         Review       8-12-10 Still awaiting response from HR                                                Workplace Efficiency    Human Resources
                          7-9-10 Committee informed by HR that they will look into using certified staff from
                          the pool to provide training.
                          Have personnel trained in first aid and cpr in every division. Having someone on
                          hand trained to administer first aid will cut down on workers comp claims and lost
                          time for minor injuries requiring first aid only.

                          Training can be provided to staff by certified Red Cross trainers currenlty
                          employed by the City in Leisure Services.

1384         Being Done   6-2-2010 The hours and days of operation are already on that site and can be           Workplace Efficiency    Human Resources
                          found by clicking the work HOURS.
                          Post Library days and hours of operation on the library website; www.nmblib.com

1385         Being Done   Pub./Private Partnership committee response on 6/17/10: Being Done - Sent to           Pub./Private Partshp.   Human Resources
                          Library for Review.
                          Since the NMB Library is a member of the Reciprocal Borrowing Program (very
                          cool program), I suggest we mention the program on the NMB Library website
                          (www.nmblib.com) and include links to the catalogue search engines for Hialeah,
                          Miami
                          Dade County and North Miami

1452         Closed       7-9-10 The committee does not see a reason to formulate a team as the manual           Workplace Efficiency    Human Resources
                          already exists and is kept current by each department. Harvette Smith in the PD
                          then gathers all the department's updates and places them in the manual which is
                          part of the EOC during an incident. Each department also has a full copy.
                          6-10-10 Please note the City's PD already coordinates the "Unusual Occurances
                          Manual" which is the disaster recovery plan for the city and each department
                          provides the information for its own section.
                          I suggest that the City formulate a team to address disaster planning. This team
                          would consist of members from each department that would have hands-on during
                          preparation for and recovery from a disaster (weather event or otherwise, including
                          finance, purchasing, public works, risk management, police department and
                          representatives fro the E.O.C.s. The workforce would be responsible for collating
                          each departments disaster planning manual into a cohesive City manual and
                          would be liaison to the rest of the City's workforce. This would facilitate recovery
                          efforts because all departments would be aware of and have access to common
                          resources and a coordinated City Manual.




11/08/2010                                                                                                                                                 Page 151 of 480
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                                                     Suggestions by Employee

1453         Closed          From: Rivero, Carlos                                                                        Expenditures           Human Resources
                             Sent: Thursday, July 08, 2010 5:15 PM
                             To: Alexander, Bruce; Fennell, Marcia
                             Cc: Stampp, Kanika
                             Subject: RE: CARE Suggestions Report

                             The committee has cleaned the Expenditures List by contacting the various
                             involved individuals and getting answers over the telephone. Please amend as
                             follows:

                             #1453 Close. Electric retrofit not feasible.

                             I suggest that we install automatic hand dryers in the restrooms to cut down on the
                             purchase and waste of paper towels.

1536         Closed          7-26-10: The committee was advised by HR that right now with all departments                Workplace Efficiency   Human Resources
                             doing more with less staff this is not feasible. To set a mandate for employees to
                             attend courses that are not legal requirements would not be in the best interest of
                             the City.
                             To continue to provide additional enrichment courses would certainly be pro-active.
                             We should have an incentive program to promote the City's training and
                             development program and to encourage participation; it does not have to be
                             something that would cost the City any additional funding. It could be as simple as
                             providing time off for successfully completing a certain number of courses (a day
                             or half-day for four classes for instance); it may be necessary to have early
                             classes at remote locations to accommodate the task oriented employees and
                             make training accessibility fair;departments should be required to assist
                             employees in scheduling classes, even if it means setting quotas.

1537                         I suggest that we include first aid training on the training agenda. There are              Expenditures           Human Resources
                             trained and certified staff in Leisure Services that might conduct periodic training
                             classes if they are willing; atleast one person from each location should be trained
                             in first; this would cut down incidental claims for injuries that are minor first aid; in
                             addition , including a first aid component in the City's Safety Policy could help save
                             up to 2% on the City's excess workers compensation premiums.

                                                    Total Suggestions by Employee                                          31

EMPLOYEE NAME : Emanuel K. Solomon

I.D.         Status         Suggestion Description                                                                       Focus Area             Department
175          Implemented     Merge Beautification and Task Force Divisions                                               Workplace Efficiency   Public Services




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381          Rejected        Airia Austin, Operations Manager response on 8/31/09: This is already being done,   Expenditures           Public Services
                             although I cannot give you the amount of contributions given per
                             division/department.
                             Expenditure committee response on 6/24/09: rejected - Public Services and Police
                             have individual fleet maintenance specialty requirements. Implement departmental
                             vehicle maintenance budget sharing.

382          Closed          From: Rivero, Carlos                                                                Revenues               Public Services
                             Sent: Tuesday, July 13, 2010 12:02 PM
                             To: Alexander, Bruce
                             Cc: Fennell, Marcia
                             Subject: RE: CARE Suggestions Report
                             382 Close, was sent to Pub/Priv

                             Revenues response on 6/17/10: Send to Esmond Scott for review.
                             Airia Austin, Operations Manager response on 8/31/09: I agree with this
                             recommendation, a pilot study should be implemented.
                             Revenue committee response on 6/4/09. Rather than charging $150 for a Special
                             Pickup, regardless of number of loads, charge $150 for each truck load should it
                             require more than one load or trip to the dump.

383          Duplicate       Workplace Efficiency committee response on 7/16/09: See 9 & 423                     Workplace Efficiency   Public Services
                             Sanitation division 4 day/10 hr. work schedule, Monday-Thursday and/or Tuesday-
                             Friday, with split shifts.

                                                  Total Suggestions by Employee                                      4

EMPLOYEE NAME : Esmond K. Scott

I.D.         Status          Suggestion Description                                                              Focus Area             Department
96           Implemented     Employee equipment/vehicle operators cell phone usage policy                        Workplace Efficiency   Public Services

                                                  Total Suggestions by Employee                                      1




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                                                       Suggestions by Employee

EMPLOYEE NAME : Esmond Scott

I.D.         Status            Suggestion Description                                                                   Focus Area             Department
260          Being Done        Workplace Efficiency committee response on 12/17/09: Being Done - Manager                Workplace Efficiency   Public Services
                               Approved.
                               Workplace Efficiency committee response on 10/15/09: will have a response at
                               November meeting.
                               Workplace Efficiency committee response on 9/17/09: update at Sept. mtg.
                               8-20-2009 Still under committee review for potential implementation
                               Workplace Efficiency committee response on 7/16/09: Review

                               Managers volunteer labor maintenance pool.

                                                      Total Suggestions by Employee                                         1

EMPLOYEE NAME : Esther Martinez

I.D.         Status            Suggestion Description                                                                   Focus Area             Department
462          Implemented       Thanks for making the breakroom such a beautiful & comfortable place. This is            Workplace Efficiency   Human Resources
                               such a high traffic place therefore it is a strategic place to use it as a
                               communication tool. My suggestion is to place a cork board so nitices can be
                               posted.

524          Closed            Energy committee response on 7/16/09: City Clerk's office operational issue.             Energy                 Human Resources
                               Global warming is no longer a possible danger; it's obvious that we are
                               experiencing the consequences of this deterioration. If we don't try to remedy it
                               now, the results could be devastating. A small and perhaps low-cost way to help
                               with this issue and to reduce cost to the city is to install timers on the lights that
                               area in the storage areas in the 2nd floor. Unintentionally, the cage lights are left
                               on overnight causing an unnecessary expense.




11/08/2010                                                                                                                                                       Page 154 of 480
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                                             Suggestions by Employee

661          Closed   7-31-09 Cmte reviewed and determined not possible to grant comp time to                Workplace Efficiency   Human Resources
                      employees and there has been a committee in place to boost participation.
                      Quick Facts about blood donations:
                      - Every two seconds someone in the U.S. needs blood
                      - Mor than 38,000 blood donations area needed every day
                      - One out of every 10 people admitted in a hospital needs blood

                      There are just a few reasons why donating blood is important. We at the City of
                      North Miami Beach have decided to contribute to the community by hosting blood-
                      drives. I believe that it will be great if we also thanked our employees. They not
                      only donate their blood but also contribute to the success of the drives. Therefore,
                      awarding them with some comp. Time for every donation it will serve as an
                      incentive for employees to donate, and most likely increase the amount of donors.
                      As previously stated, blood donations are extremely important. The City of North
                      Miami Beach has taken this matter very seriously by partnering with Community
                      Blood Centers to hols blood-drives. My suggestion is that we request a specific
                      crew to come out and work the blood-drives. This will develop a close working
                      relationship among the city and the Blood Center. We can partner with a specific
                      person to develop action plans to make sure that these drives area a success.
                      Such plans can include; proper planning and effective drive advertising.

731          Closed   I just noticed that the water faucets in the 2nd floor bathrooms are leaking. Could    Conservation           Human Resources
                      we please conserve this precious liquid and fix them?

                      August 17, 2009 - Suggestions forwarded to Facilities Management, Mike Delgado
                      to schedule repair.




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                                                  Suggestions by Employee

764          Closed        9-3-09 Cmte determined that there are no funds to print actual cards. In the           Workplace Efficiency   Human Resources
                           meantime a printable list of numbers has been placed on InsideNMB for
                           convenience located under Employee Benefits Section.
                           8-31-09 Cmte reviewing for low or no cost printing.
                           On a daily basis our employees are in need of phone numbers to various places
                           such as the Health Insurance Company, Worker's Comp. Etc. I suggest that we
                           create a "Frequently Asked Nubmers" card that lists such numbers. Those
                           numbers should include:
                           * Health & Dental Insurance
                           * Water Plant
                           * Operations Center
                           * Police Department
                           * AFLAC & Colonial
                           * Employee Assistance Program (EAP)
                           * Benefit Services
                           * Sapoznick
                           * Summit Claims Management
                           * Medco (Rx by mail)

                           The front of the card can have the City logo, with the slogan "The City That Cares";
                           the back of the card can list all the phone numbers.

815          Closed        10-9-09 Per Cmte: not feasible to place trash cans inside elevators                    Workplace Efficiency   Human Resources
                           Twice this month I've found trash on the elevator floors. Could we place trash cans
                           in the elevators to prevent littering?

851          Implemented   Workplace Efficiency response on 12/17/09: Card # 851; As of 12-17-09 cmte             Workplace Efficiency   Human Resources
                           meeting Beverly asked me to mark this as implementing, I stated it would take me
                           some time to create that page on InsideNMB
                           Workplace Efficiency response on 11/19/09: Defer to Future Year
                           Create calendar of events for 2010 to be posted on InsideNMB.
                           Since breast cancer awarness day is observed every 4th Monday on the month of
                           October, I suggest that employees show their support by wearing pink on October
                           26th.

896          Closed        Workplace Efficiency committee response on 12/17/09: Not feasible due to               Workplace Efficiency   Human Resources
                           budgetary constraints.
                           Open enrollment 2010 should be by having all the employees access their benefits
                           online. It will save time and it would afford everyone the opportunity to make
                           changes to their current benefits. If we started to plan how it could be implemented
                           next year.




11/08/2010                                                                                                                                                 Page 156 of 480
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                                                  Suggestions by Employee

1194         Closed        Grants committee response on 3/29/10:                                                     Grants                 Human Resources
                           From: Scott, Esmond
                           Sent: Monday, March 29, 2010 10:54 AM
                           To: Martinez, Esther
                           Cc: Alexander, Bruce; Stampp, Kanika
                           Subject: FW: Care suggestions

                           Esther:

                           Great suggestion and good eyes!! We have already applied for two grants with
                           that scope in mind.

                           Thanks.


                           Grant applied for to restore Fountain

                           I suggest that we fix the road on the sw corner of the Fulford Fountain (I believe it's
                           located on 171 street) The road is not even!

1195         Closed        Workplace Efficiency response on 4/15/10: Not feasible - City has made                    Workplace Efficiency   Human Resources
                           concessions - Close.
                           In an effort to collect funds for our Haitian brothers and sisters I suggest that the
                           city allow employees to donate annual/sick leave, cash out those hours & send the
                           collected money to Haiti.

1240         Implemented   Workplace Efficiency response on 4/15/10: Implemented                                     Workplace Efficiency   Human Resources
                           I highly recommend that cars are not allowed to park anywhere other than parking
                           spaces in the garage at the Police Dept. This could prevent minor car incidents.

1329         Duplicate     Duplicte/similar to card #462 ( PD provided Bulletin Board to HR)                         Workplace Efficiency   Human Resources
                           Please place a message board in the employee break-room.

1332         Closed        5-11-2010: Per Cmte, not feasible however there are team building tips already on         Workplace Efficiency   Human Resources
                           InsideNMB for supervisors to familiarize themselves with.
                           Departments should have team building sessions to improve morale.

1383                       On several occassions city employees are involved in car crashes that involve             Expenditures           Human Resources
                           damages to city property. My suggestion is that if the employee is charged with
                           accident and we have to send them for a drug test; the employee at fault should
                           pay for th e cost of the drug test. If there are 5 accidents (average) per month and
                           the cost off drug test are $ 35.00; the city could save $200.00 per month.




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                                                   Suggestions by Employee

1440         Closed         From: Rivero, Carlos                                                                 Expenditures           Human Resources
                            Sent: Thursday, July 08, 2010 5:15 PM
                            To: Alexander, Bruce; Fennell, Marcia
                            Cc: Stampp, Kanika
                            Subject: RE: CARE Suggestions Report

                            The committee has cleaned the Expenditures List by contacting the various
                            involved individuals and getting answers over the telephone. Please amend as
                            follows:

                            #1440 Close. Employees could punch on wrong side of card.

                            The time cards should be utilized for two weeks. Use the front part for one week &
                            the back part for the second week.

1441         Duplicate      Duplicate of card # 1332 (April) from same employee                                  Workplace Efficiency   Human Resources
                            Every department should have team building activities to promote employee
                            morale.

1442         Review         8-12-10 No response yet from HR                                                      Workplace Efficiency   Human Resources
                            7-9-10 The committee is reviewing this matter to determine how to accomplish this.
                            The City should celebrate the loyal employees who have worked here for 10 yrs or
                            move by providing a luncheon.

1443         Duplicate      Duplicate to cards # 1329 & 462 from same department                                 Workplace Efficiency   Human Resources
                            Could you please place a corkboard in the employee breakroom. This would allow
                            for different departments to post notices to the employees.

1557         Implementing   7-26-10 Committee informed that HR will discuss with staff but should be possible    Workplace Efficiency   Human Resources
                            to implement.
                            I recommend that H.R. no longer accepts cash to pay for drug screening (pre-
                            employment). We should only take checks or money orders.

1558         Implementing   7-26-10 Committee informed that HR will discuss with staff but should be possible    Workplace Efficiency   Human Resources
                            to implement.
                            If an applicant pays for a pre-employment drug test with cash the human
                            resources dept should stanmp the receipt once a negative results are verified and
                            fund are returned to the applicant. The stamp should read drug test refund
                            received, initial, date. The will ensure that accurate records are kept once funds
                            are returned to newly hired employees.

1559         Being Done     7-23-10 Per Cmte this is already being done for more than a year now                 Workplace Efficiency   Human Resources

                            I suggest the city host a Microsoft Access training class.

1562                        Once a direct payment has been processed the Finance Dept keeps a copy of the        Expenditures           Human Resources
                            check that is mailed to the vendor. Such copies should be made in plain white
                            paper instead of color. This will save hundreds of dollars.

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                                                        Suggestions by Employee

1656         Review              My suggstions is as follows: Leisure services should have their own account     Workplace Efficiency   Human Resources
                                 (budget) to pay for the expense of summer hiring such as pre-employment drug
                                 screening & physical exams for life guards.

1657                             To promote safe driving the intersections NE 171 street and 21/22 avenues       Capital Improvements   Human Resources
                                 should have 4 way stop signs.

1659         Review              What used to be the city café shoud be a small gym for city employees. City     Workplace Efficiency   Human Resources
                                 should charge a minimal fee for usage, this would replace the money used
                                 purchase the equipment. This could be a way to promote wellness programs.

                                                       Total Suggestions by Employee                               25

EMPLOYEE NAME : Eugene Jeeta

I.D.         Status            Suggestion Description                                                            Focus Area             Department
55           Implemented         Minimize $ and time required to repair comm. containers w/proper equip.         Workplace Efficiency   Public Services

                                                       Total Suggestions by Employee                                 1

EMPLOYEE NAME : Everton Garvis

I.D.         Status            Suggestion Description                                                            Focus Area             Department
40           Being Done          Invest city's idle cash in low risk/short term t-bills & hire investment emp.   Revenues               Public Services

                                                       Total Suggestions by Employee                                 1

EMPLOYEE NAME : Fay Russell

I.D.         Status            Suggestion Description                                                            Focus Area             Department
143          Rejected            Reopen playschool program - 8:00 a.m. to 6:00 p.m.                              Revenues               Leisure Services

                                                       Total Suggestions by Employee                                 1




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                                                      Suggestions by Employee

EMPLOYEE NAME : Finance Dept.

I.D.         Status             Suggestion Description                                                               Focus Area             Department
371          Implemented        6-10-10 Cmte informed that one phase implemented (checks on cheaper paper            Workplace Efficiency   Finance
                                stock)
                                However the programming changes to make three employees per page cannot be
                                completed at this time. There is a major software migration taking place in Info
                                Tech and there are not enough programming resources to effect that change
                                within the next 6 months.
                                Workplace Efficiency response on 4/15/10: Checks are currently printed on white
                                paper and will eventually be printed three (3) checks per 8 1/2"x11" page. Payroll
                                codes will then be available on InsideNMB.
                                2-11-10 The committee was informed that the switch to cheaper non blue
                                perforated paper should be coming in March however the change to three
                                employees per page requires programming changes that are being worked on with
                                IT & Finance
                                12-17-09 Per Cmte, IT working on changes for March 2010
                                Workplace Efficiency response on 11/19/09: Lori working on eliminating codes,
                                allowing three (3) checks to be printed on one 8 1/2 x 11 sheet.
                                8-20-2009 per Cmte, conversion programming still in process.
                                Eliminate printing of codes on pay check stubs
                                Workplace Efficiency committee response: expected to begin 10-1-2009

                                                      Total Suggestions by Employee                                      1

EMPLOYEE NAME : Florence S. Brown

I.D.         Status             Suggestion Description                                                               Focus Area             Department
7.1          Implemented        Use of credit cards                                                                  Revenues               Leisure Services

7.2          Recommended        Revenue committee response on 2/18/10: recommended                                   Revenues               Leisure Services
                                Revenue committee response on 10/7/09: referred.
                                Revenues #7.2 Sent to Ellen S. and Susan G.
                                Revenue committee response on 9/17/09: report next meeting.
                                Revenue committee response on 6/24/09: Referred to Ellen Snow and Susan
                                Gooding-Liburd.
                                Use of collection agency

7.3          Being Done         Revenue committee response on 6/4/09: Being done. Meeting room rental fee            Revenues               Leisure Services

                                                      Total Suggestions by Employee                                      3


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                                                    Suggestions by Employee

EMPLOYEE NAME : Fortuna Smukler

I.D.         Status          Suggestion Description                                                                 Focus Area              Department
1645                         The high school students need to perform community service hours in order to           Volunteer Program       Resident
                             graduate. You could have these students work the theatre as ushers. This way
                             not only are they voluteering in a good way, but they get opportunities to visit and
                             see shows in a theatre and grow to like it.

                                                   Total Suggestions by Employee                                        1

EMPLOYEE NAME : Frank Diez

I.D.         Status          Suggestion Description                                                                 Focus Area              Department
372          Closed          Cmte determined the suggestion to not be feasible at this time                         Workplace Efficiency    Public Services
                             Placement of 95 gal residential containers in front of homes/not alley

373          Closed          8-17-09 Per Cmte, suggestion not feasible                                              Workplace Efficiency    Public Services
                             Workplace Efficiency committee response on 7/16/09: referred to George Gabriel,
                             Public Services, Solid Waste Operations Manager.
                             Placement of 95 gal residential containers w/proper commercial bins.

374          Implemented     Expenditure committee response on 6/24/09: implemented - city wide vehicle             Expenditures            Public Services
                             inventory realized a substantial fleet reduction and a savings in future vehicle
                             purchases by reassigning existing vehicles. Expenditure committee response on
                             6/4/09. Review truck use purchasing procedures

737          Closed          Pub./Private Partnership committee response on 11/19/09: Closed - Mgr. Rejected.       Pub./Private Partshp.   Public Services
                             Pub./Private Partnership committee response on 10/15/09: still pending. However,
                             conflict with café operation and possible budgetary issue.
                             Pub./Private Partnership committee response on 9/17/09: city will need to
                             eliminate purchase of employee courtesy coffee supplies before this suggestion
                             can be successfully implemented / report next meeting.
                             Public/Private Partnership committee response on 9/14/09 - Researching
                             See other coffee supply related suggestions 26-2., 37, 38, 219, 273 & 276.
                             I would like to suggest the placement of vending coffee machines throughout the
                             city just as we did with the soda machines. This idea should cut down on waste
                             and supply better service for our employees. We would no longer have to
                             purchase sugar, creamer, and filters for each department. The machines will
                             supply all of the employee needs. The soda vending machines have been
                             successful. I feel this idea can work as well.




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                                                   Suggestions by Employee

1186         Closed        5-20-10 Per Cmte: 90% of BOLOs are for viewing by LEO only and cannot                      Workplace Efficiency   Public Services
                           distribute. Also there are the logistics of distributing flyers and recalling
                           (sometimes within a day) when no longer searching for individual. PD will work with
                           Sanitation to inform them of weekly hot spot areas to focus for suspicious activities.
                           Workplace Efficiency response on 4/15/10: Referred suggestion to Police
                           department for opinion on implementation.
                           I would like to suggest that we have access to any wanted posters or crime
                           information notices that impact the city. Since we are driving around all day in
                           alleyways and roadways, we may be able to spot a problem or wanted subject,
                           vehicle, etc. We can call it in for the police department to further investigate. I feel
                           that having this information which is given out to the general public may serve as
                           an added crime prevention tool for the city.

1187         Closed        Revenue response on 4/7/10: Rev.1187 Expense to secure the lot makes this                  Revenues               Public Services
                           unfeasible, close
                           I would like to suggest that we convert the available parking area at Mishcon base
                           field near the library to a commercial vehicle parking area. This may curtail illegal
                           parking within the city and a fee may be charged to keep up the property.

1191         Being Done    Conservation committee response on 4/15/10: Esmond Scott informed CARE                     Conservation           Public Services
                           progress meeting attendees that city wide recycling alternative measures are
                           under consideration.
                           I would like to suggest the placement of roll type containers throughout the city to
                           serve as recycling collections centers. We currently have 90 gallon containers for
                           recycling which is insufficient for the amount of materials. We currently only have
                           one center behind the city pool which is working well. If we distribute these
                           containers at other city owned properties and areas we can effectively and more
                           efficiently service our customers with larger one time pickups instead of small
                           individual picks everywhere. I feel this idea can work well and save the city and
                           taxpayer monies.

1192         Implemented   Workplace Efficiency response on 4/15/10: Implemented                                      Workplace Efficiency   Public Services
                           I would like to suggest the placement of the registrations of the city vehicles,
                           trucks and pickups in an envelope with a safety pin or Velcro attached to the rear
                           seats to avoid confusion to the safety personnel or employees while involved in a
                           traffic crash or other incidents. Florida law requires proof of registration upon
                           demand of a law enforcement officer. I have suggested this to the motor pool, the
                           safety officer and my immediate supervisor. This simple task should avoid future
                           incidents and scrambles to find the proper registration when demanded.

                                                 Total Suggestions by Employee                                            8




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                                                      Suggestions by Employee

EMPLOYEE NAME : Frenecline Williams

I.D.         Status           Suggestion Description                                                               Focus Area             Department
129          Closed            Required inoculations for all staff and kids                                        Workplace Efficiency   Leisure Services

                                                     Total Suggestions by Employee                                     1

EMPLOYEE NAME : Gabriela Wilson

I.D.         Status           Suggestion Description                                                               Focus Area             Department
284          Rejected          Pub./Private Partnership committee response on 6/8/09: Funding not available.       Rev./Pub./Priv.        Finance
                               Implement recognition program for water customers that pay in advance.

335          Implemented       Workplace Efficiency committee response on 12/17/09: Done.                          Workplace Efficiency   Finance
                               7-31-09 Per Cmte, programs under review by CMO for potential implementation.
                               Implement emp. evaluation of supervisor & employee self evaluation

352          Closed            From: Rivero, Carlos                                                                Expenditures           Finance
                               Sent: Thursday, July 08, 2010 5:15 PM
                               To: Alexander, Bruce; Fennell, Marcia
                               Cc: Stampp, Kanika
                               Subject: RE: CARE Suggestions Report

                               The committee has cleaned the Expenditures List by contacting the various
                               involved individuals and getting answers over the telephone. Please amend as
                               follows:

                               #352 Close. Not feasible at this time

                               From: Rivero, Carlos
                               Sent: Wednesday, June 16, 2010 3:56 PM
                               To: Hobson, Beverly; Snow, Ellen
                               Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                               Subject: CARE suggestions non-response

                               Good afternoon. The following items sent to you in the past cannot remain
                               “referred” indefinitely. Please review and change these to either implemented or
                               closed so that Marcia can give her report. Thanks

                               Expenditure committee response on 9/17/09: Still in review / report next meeting.
                               Expenditure committee response on 6/24/09: referred to Ellen Snow for review.
                               Expenditure committee response on 6/4/09: Review.
                               Implement emp. health ins. waiver and share the savings 50/50 w/emp.

11/08/2010                                                                                                                                                   Page 163 of 480
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                                                   Suggestions by Employee

444          Closed        From: Rivero, Carlos                                                                     Revenues                Finance
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           444 Close, Pub/Priv

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 1:59 PM
                           To: O'Connor, Brian
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon Brian, the suggestions below have been forwarded to you along
                           the life of the program and need to come off the “referred” column. Please
                           process them accordingly so that Marcia can give a progress report.
                           Thanks

                           Revenue committee response on 6/24/09: referred to Brian O'Connor. Establish
                           central deposit location for all city used ink jet cartridges and sell to company that
                           buys used cartridges.

445          Implemented   Pub./Private Partnership committee response on 11/19/09: Implemented                     Pub./Private Partshp.   Finance
                           Pub./Private Partnership committee response on 10/15/09: Implementing
                           Pub./Private Partnership committee response on 9/17/09: Referred to I.T. for
                           review / report next meeting.
                           Pub./Private Partnership committee response on 6/8/09. Add city website section
                           where residents can subscribe to free e-mail event and issue updates within the
                           city. This feature is available in other municipalities.




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447          Defer To Future Year   6-10-10 Cmte informed that this will be addressed at a later date when                  Workplace Efficiency   Finance
                                    renegotiating terms with Bank of America.
                                    Workplace Efficiency response on 4/15/10: In Progress.
                                    Workplace Efficiency committee response on 3/18/10: depends on re-
                                    implementation w/Bank of America.
                                    12-17-09 Per Cmte: Bank of America stopped offering this service but is looking to
                                    add it again in the near future. Will have to evaluate it at that point.
                                    Workplace Efficiency response on 11/19/09: Susan Liburd is checking.
                                    Workplace Efficiency committee response on 10/15/09: Finance issues, still under
                                    review.
                                    10-09-09 Per Cmte: Awaiting costs from Finance to see if feasible to move to this
                                    type of system.
                                    Workplace Efficiency committee response on 9/17/09: Still in review.
                                    8-20-09 Per Cmte, reviewing with Finance department to see if this suggestion is
                                    feasible financially. Currently not an option with our bank/credit card system.
                                    Electronic check processing. Benefits: Earlier fraud detection, fewer bad checks,
                                    reduced processing costs, reduced processing errors, greater consumer security
                                    and privacy.

448          Rejected               Expenditure committee response on 6/24/09: rejected by Leisure Services.                Expenditures           Finance
                                    Customer base requires information sheets be available on demand. 1. Eliminate
                                    printing of glossy reports & post on web. 2. Create annual newsletter w/city
                                    activities and events in a traditional printed version rather than printing tons of
                                    flyers to be distriburted for individual city hosted events.

793          Implemented            June 2009 C.A.R.E. Suggestion Award Winner.                                             Workplace Efficiency   Finance
                                    Ms. Maria Gabriela Wilson, Programmer Analyst, for her suggestion and creation
                                    of the C.A.R.E. Program Access Database, which is essential to accurate program
                                    management as well as providing employees the tool to monitor their C.A.R.E.
                                    suggestions.
                                    Now available on InsideNMB!
                                    Lookup Current Status of Suggestions
                                    If you would like to know the status of any suggestion, click on the icon to the left
                                    and start navigating through this PDF report.

                                    If you wish to perform a search for the suggestions you submitted, follow the next
                                    steps and you will be directed to the page where they are listed.




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902          Implementing   7-9-2010 Committee informed that City Clerks office still working on this and other      Workplace Efficiency   Finance
                            projects.
                            Workplace Efficiency response on 4/15/10: To be implemented by Susan Owens
                            however they are currently working on other projects.
                            2-11-10 Committee advised that City Clerk's office will be responsible for this.
                            12-17-09 Per Cmte: IT has advised that a shell page could be set up but that City
                            Clerk's Office would have to create form and maintain page. Will review further.
                            Create a "Public Request Form" on the City's website the same way the Building
                            Department gets the Inspections Requests.
                            By Automating this process electronically, the required information is gather
                            initially and could be routed to the proper department(s). Not only will reduce the
                            inbound calls to the City Clerk department, but will also help to create a standard
                            procedure for public records requests in terms of fees for such records.
                            City's like Pembroke Pines charge other than copies/paper an hourly rate of the
                            employees doing the research, which could be implemented in our city as well,
                            creating a source of revenue.
                            I could also think as benefit, the fact that because the form was typed by the
                            person itself there will be less misunderstandings of what exactly was being
                            requested.

903          Referred       Revenues Idea #903 - Forwarded to IT for review on 11/24/09.                             Revenues               Finance
                            The website goodsearch.com gives money to charities for every valid search done
                            using the site. My suggestion is to promote the use of this site as a favorite search-
                            engine in all the City's computers, specially the ones available to the public and
                            pre-default the City's Non-profit organization as the charity of choice.
                            By just doing a simple search using this website the City's Non-Profit will be
                            getting cash... All we have to do is register the Non-Profit and start using the site.




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1615         Closed          Energy Committee response on 8/12/10: Not feasible due to non-existing                      Energy         Finance
                             infrastructure and current economics. However, conversion could be considered
                             on a residential/commercial as-needed basis with the installation of individual
                             compressed propane tank systems.
                             Florida is the biggest natural gas market in the Southeast for the major pipeline
                             companies and accounts for over 30% of the total demand in the Southeast. Three
                             segments of the natural gas industry are involved in delivering natural gas from the
                             wellhead to the consumer:
                             -Production companies explore, drill and extract natural gas from the ground.
                             -Transmission companies operate the pipelines that link the gas fields to major
                             consuming areas.
                             -Distribution companies are the local utilities that deliver natural gas to the
                             customer.
                             My suggestion is to be initiate a feasibility study to bring natural gas farther into the
                             city to provide a natural gas distribution system to North Miami Beach residents
                             and customers. A simple approach could start with a survey to assess how many
                             NMB residents are interested in obtaining natural gas. If NMB residents were to
                             convert to natural gas, it would actually help make the City of North Miami Beach
                             more environmentally friendly. Several companies will be competing to sell the gas
                             and the city will be able to obtain the lowest price and choose the company they
                             purchase the gas from which will also help the cost. The city could sell the gas for
                             a profit to recover the cost and perhaps obtain grants as a green alternative.
                             The availability of a reliable supply of natural has is a benefit to both businesses
                             and residents especially.

                                                    Total Suggestions by Employee                                          11

EMPLOYEE NAME : George Gabriel

I.D.         Status          Suggestion Description                                                                      Focus Area     Department
329          Rejected        Expenditure committee response on 6/24/09: rejected - not feasible - new hires              Expenditures   Public Services
                             required. In-house repair & comm. container fabricating/merge welding shop
                             w/S.W.




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717          Closed   Expenditure committee response on 9/3/09: Close per PD response as being cost           Expenditures   Public Services
                      prohibitive.
                      From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]
                      Sent: Thursday, September 03, 2009 11:57 AM
                      To: Rivero, Carlos
                      Subject: RE: CARE Idea referral

                      Unfortunately this is a very difficult problem to address. The law only allows an
                      arrest by the police if the actual violation is witnessed by the police. Therefore a
                      video of the violation does not permit the police to make an arrest.

                      I specifically remember this case and we did follow up on it and reported it to North
                      Miami code enforcement to visit the house in question and talk to the occupants to
                      try an persuade them from continuing their illegal dumping.

                      Instituting a task force for this type of situation which is a misdemeanor, if cost
                      prohibitive and time consuming. Cameras placed at certain locations may assist in
                      identifying the culprits by getting a tag number, but this is also very expensive.
                      Also, if we deter the violation by placing cameras, then the culprits stop dumping in
                      that location and go dump somewhere else. Then we have to move cameras all
                      around the city that have been permanently mounted and that is also very
                      expensive.

                      It is rare that we have an exact tag number and description of dumpers. Most
                      dumping is done at night when the culprits are less likely to be seen.

                      The best way to handle this is if we have any information that may lead to the
                      identity of any suspects, please forward that to the police and we will review the
                      evidence and take whatever action the evidence allows us to at the time. If a
                      resident is not satisfied with a response by the police, then we can review our
                      response and take action to improve, if the action was in error.

                      We also need to educate the community on calling the police when any dumping is
                      occurring to see if we can catch the vehicle leaving the scene and not wait until
                      after the vehicle leaves.

                      If there is a particular area that is used for dumping and we know approx. when it
                      is occurring, please let us know.

                      Illegal dumping continues to be on the rise. The number of illegal dumps for this
                      fiscal year = 157, that's approximately a 62% increase over last year. It has been
                      standard practice to help get the citizens involved in being aware and report all
                      incidents to include obtaining vehicle description, tag number and a description of
                      the perpetrator. After an illegal dumping incident occurred, this information was
                      reported to the police, whom directed them to code enforcement. The police stated
                      they could not do anything since they did not witness the actual dumping, even
                      though the vehicle and the owner thereof resides in North Miami. The resident's
                      only option, according to the police, would be to file a civil suit against the
11/08/2010                                                                                                                                     Page 168 of 480
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                                perpetrator. This being the case, and in an attempt to reduce cost and illegal
                                activity, I recommend instituting a police task force centered around this type of
                                activity.

                                                      Total Suggestions by Employee                                      2

EMPLOYEE NAME : Gil Rosenkoff

I.D.         Status             Suggestion Description                                                               Focus Area             Department
1706         Duplicate          Duplicate - See 554, 659, 722, 1467                                                  Revenues               Building
                                Allow for local businesses and residents to have their link on the City of North
                                Miami Beach web page. This may help in advertising local businesses.

1707         Duplicate          Duplicate - see 442,480,                                                             Energy                 Building
                                Replace existing fixtures with L.E.D. products provide the biggest "bang for your
                                buck" in terms of energy savings and cost reduction.
                                Www.energysmartindustry.com

                                                      Total Suggestions by Employee                                      2

EMPLOYEE NAME : Gilberr Rosenkoff

I.D.         Status             Suggestion Description                                                               Focus Area             Department
1735                            Have all the inspectors computers mapped to the stand alone computer that            Workplace Efficiency   Building
                                houses the scanned records from the microfilm.

                                                      Total Suggestions by Employee                                      1




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EMPLOYEE NAME : Gilbert Rosenkoff

I.D.         Status           Suggestion Description                                                                Focus Area   Department
919          Closed           City Clerk's response on 4/22/10                                                      Revenues     Building
                              From: Owens, Susan
                              Sent: Thursday, April 22, 2010 7:39 PM
                              To: Rivero, Carlos
                              Subject: RE: CARE Idea 919

                              We cannot legally do this. We are working with Kelvin on sweeping the City to
                              collect on delinquent BTRs and to identify which businesses are no longer here.

                              City Clerk's response on 4/12/10:
                              From: Owens, Susan
                              Sent: Monday, April 12, 2010 9:54 AM
                              To: Rivero, Carlos
                              Subject: RE: CARE Idea 919

                              This would have to be approved via ordinance by the Council. We are already
                              proposing several fee and tax increases; so, I don’t know that this would be the
                              time to tack on another annual fee. Just as an FYI, we are already proposing that
                              the initial inspection fee be raised to $50. If approved by Council, we will be
                              getting an extra $25 per new application/business in just his fee alone. I am
                              meeting with each one of them individually this week; and, based upon the feel I
                              get from each of them, I will inquire about same. My gut feeling however is that
                              they will not want to do it.

                              Thank you,
                              Susan A. Owens, CMC
                              City Clerk
                              City of North Miami Beach
                              (305) 787-6001
                              Revenues committee referred to City Clerk for review on 2/10/10.
                              Charge a yearly minimum re-inspection/annual fee to insure Occumpational
                              licenses are up to date for every business in the city. We have approximately 1700
                              businesses in the city at this time and if we charge $25 per business the estimated
                              revenues would be around $42,500.




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920          Implemented   Workplace Efficiency response on 4/15/10: Test Run.                                    Workplace Efficiency   Building
                           Workplace Efficiency committee response on 12/17/09: Implementing for
                           Management staff by March 2010 once equipment is purchased.
                           Allow for access into our server from home. A lot of work can be performed at
                           home if access is granted. This enables personnel to catch on work after hours
                           from their homes at any time and have it ready for the next day hence creating
                           more efficiency for the next day. This may only apply to management but maybe
                           available to other employees and would not be considered as overtime nor any
                           kind of payment. If someone had to stay home for what ever reason, but had
                           access from home, they may be able to do some work.

921          Closed        Revenues response on 2/9/10: Close. This is already done by Dade County                Revenues               Building
                           Property Appraiser.
                           Analyze and update the tax records with what's existing (based on researching our
                           building permit data base) to insure the appropriate tax revenues are being
                           collected.

922          Referred      Revenues committee response on 2/10/10: #922 – needs further research and              Revenues               Building
                           clarification. Referred to Phil Azan and Gilbert Rosenkoff.
                           Acquire updated Miami-Dade county tax roll records and upload into the city
                           servers and or PTWin biannually in order to keep accurate information as to who
                           owns what and what the current assessed property values are. When the economy
                           turns around, revenue from property taxes will increase. I am not sure which tax
                           records we have uploaded in our system. It should be looked into to insure that we
                           are not losing revenue.

923          Recommended   Revenues committee response on 2/10/10: #923 – Positively reviewed, please             Revenues               Building
                           proceed to implementation through the proper channels. Referred to Phil Azan and
                           Gilbert Rosenkoff for implementation.
                           Charge a yearly minimum re-inspection/annual fee for every sign in NMB. We have
                           approximately 900 signs (use a factor of 1.25 since some businesses have
                           multiple signs which = 1125 signs) and if we charge $25/sign estimated revenues
                           would be around $27,000.

924          Closed        12-17-09 Per Cmte: Discussed with Building Official and this suggestion is not         Workplace Efficiency   Building
                           feasible.
                           The Building Department is aware of illegal construction in several buildings. We
                           have been issuing violations. However, we suggest that in a given period of 3
                           months, if the owners of properties apply for the As-Built permits, we can issue the
                           permits, perform the inspectins and issue the Certificate of Occupancy without
                           issuing violations. In this process, the owners will not be penalized and the city
                           would save resources spend in the violation proceedings. This can be announced
                           in the city newsletter or in the locat section of the newspaper.




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1027         Being Done    12-17-2009 Cmte received feedback from City Clerk's office as well as building        Workplace Efficiency   Building
                           official, those offices are already notifying business owners.
                           It appears that Business owners think that once they have paid the application fee
                           for their occupational license, they can occupy the premises. This is not the case.
                           The space must be inspected for the life safety issues or any illegal construction
                           that may have been performed. If work is required, this causes problems with the
                           business owner and the city. If they had known of the deficiencies, they could work
                           out these issues with the landlord prior to occupying.
                           The recommendation is:
                           Have the City Clerk's office change the wording on their stamp for Occupational
                           License Application from paid to something else such as: Application Fee Paid.
                           This payment does not permit any occupation of your space until all inspections
                           are done and approved by the City of North Miami Beach.
                           Only receipt of the Actual License will permit you to occupy the permises legally.

1121         Duplicate     workplace Efficiency response on 2/10/10: 1121 is a duplicate to a card # 920 and     Workplace Efficiency   Building
                           similar to concept of card # 607 from awhile ago. For security reasons we cannot
                           allow regular employees to access the computer systems from home or offsite.
                           Remote access to our server/software allowing us to work from anywhere and at
                           anytime making the department and personnel more productive.

1125         Implemented   From: Rivero, Carlos                                                                  Expenditures           Building
                           Sent: Thursday, July 08, 2010 5:15 PM
                           To: Alexander, Bruce; Fennell, Marcia
                           Cc: Stampp, Kanika
                           Subject: RE: CARE Suggestions Report

                           The committee has cleaned the Expenditures List by contacting the various
                           involved individuals and getting answers over the telephone. Please amend as
                           follows:

                           #1125 Implemented

                           Consider sharing equipment to minimize costs of buying redundant equipment and
                           minimize service contracts.

1208         Review        8-12-10 Committee informed IT still working on solution.                              Workplace Efficiency   Building
                           7-9-10 Committee was informed that IT is looking into a solution for them.
                           All the digitized plans from the past are on a stand alone computer in our office.
                           When researching a property, we have to go to another room to look up the
                           information. Sometimnes more than one person needs to use it too. It would be
                           more productive and efficient if this inormation was on a server(network) so
                           anyone can access it form their work station. Secondly more than one person can
                           use it at one time. The Building Department ( I am told) purchased a server but is
                           limited in space since it is now being shared with other departments and we do not
                           have the pace to upload our information. I recommend that another sever is
                           provided just for the Building Depts information which other depts can have access
                           to but not for their storage purposes.
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1213         Duplicate    Conservation committee response on 4/15/10: Duplicate - Not Feasible.                      Conservation            Building
                          Recommend to begin working toward becoming a green city or at least a green
                          department. Replace existing autos used for inspection with smaller hybrid cars ie.
                          Toyota Prius or civic hybrids. The city will save money on gas being purchased. Or
                          considered coverting auto to natural gas as Teco Gas Company does

1268         Being Done   Duplicate see 1180-already being implemented                                               Workplace Efficiency    Building
                          Provide classes or softward (i.e berlitz or Rosetta) necessary learn other
                          languages such as Spanish, Creole, Russian etc. This will improve the
                          communication abilities between the residents and City personnel.

1280         Duplicate    Duplicate see 1201                                                                         Workplace Efficiency    Building
                          Once or twice a month close the building department so that we can catch up on
                          some of the paperwork.

1412         Rejected     From: Murphy, Paulette                                                                     Pub./Private Partshp.   Building
                          Sent: Thursday, June 17, 2010 9:34 AM
                          To: Alexander, Bruce; Stampp, Kanika
                          Cc: Finney, Glenn
                          Subject: CARE CARDS

                          Hello –
                          Please note the care suggestions listed below:
                          1412 – Rejected – the committee feels there are no hotels located in NMB and
                          there would be no incentive for hotels outside the city to offer free housing
                          arrangements. The committee also noted that individuals should be advised to
                          call “311’ for a list of organizations that can assist them with housing.

                          May occupied buildings in the City of North Miami Beach are not maintained to the
                          point of some sort of structural failure ocfcurs, the power is turned off or there is no
                          water service. According to Miami Dade County Ordinances these building are
                          then classified unsafe and cannot be occupied. Vacating a building becomes a
                          heart wrenching experience. What complicates this issue is that the Red Cross
                          does not assist people in this matter unless it's a fire or other catastrophic event.
                          Further, the City of North Miami Beach does not have a program or housing
                          authority that can help assist the occupants with finding IMMEDIATE temporary
                          housing. I recommend a voucher program where the City of North Miami Beach
                          can make arrangements with the local hotels/motels to provide lodging for a
                          limited time until they can find permanent housing.




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1488         Closed       From: Rivero, Carlos                                                                       Revenues               Building
                          Sent: Thursday, July 15, 2010 3:50 PM
                          To: Alexander, Bruce
                          Subject: CARE
                          1488 Close – World Cup Over, no sports in the Performing Arts Center per LS

                          With the world soccer games goin on, it would be nice if the City of North Miami
                          Beach could show on a large screen at the amphitheater for the entire city to enjoy
                          together instead of at home, bars, and clubs.
                          We can have several concessions stands to provide food and drinks (non
                          alcoholic).

1489         Being Done   6-28-10: Cmte advised that the suggestor is already working with IT to demo a              Workplace Efficiency   Building
                          device from Verizon so the inspectors could have off site access to building
                          software while maintaining security of the City's data and network. Implementation
                          will depend upon test results and funding availability.
                          I can not stress enough. In this day and age with technology, security and
                          connectivity bein as advance as it is, I do not understand why the building
                          department does not have remote access to our databases. I understand the need
                          for security however there are numerous programs that will provide this service,
                          and access can be limited to only specific programs. It is imperative to have
                          remote access Iby inspectors) to PTWin and Email in order to make us more
                          efficient and productive since we are severely limited in staff. Further it will save
                          the City money. Emails, sometimes require research of our databases. The same
                          applies to phone calls. It is not always possible with all the daily interruptions to be
                          able to respond to these issues in a timely manner. When inspections or violations
                          are being cited out in the field it is necessary to obtain access to PTWin in order to
                          check on previous inspection comments, verify ownership, folio numbers, and
                          addresses as well as log in violations in a timely manner. At the present time,
                          when we are out in the field we must call the office, interrupt someone else in the
                          middle of their tasks to check on our requests that could be done remotely. Many
                          times staff is busy with other customers and they have to call us back. As a result
                          we are waiting around, being inefficient and unproductive when we can be doing
                          something else. Further this delay of information impacts our daily schedules and
                          now contractors and residents whom we have scheduled inspections with are
                          being affected.
                          If remote access is restricted to only specific programs, security is maximized and
                          work can be done in the field or at home at night or even on the weekends when
                          there are no distractions.
                          Please reconsider the policy that is presently in place preventing this issue from
                          becoming a reality.

1647         Duplicate    Duplicate see 1201, 1280                                                                   Workplace Efficiency   Building
                          Allow for the Bldg Dept to close the window at 12:00pm on Fridays to give the staff
                          stome time to catch up on the backload of work with minimum interruptions. This
                          will ensure that we can respond to the residents needs without a substantial delay.


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1669         Review                 Reduce redundancy of space to make us more efficient in the use of our facilities.      Workplace Efficiency    Building
                                    For example. In lieu of proposing a new structure to house a Field Command
                                    Center vehicle, look into using an existing facility to house this vehicle.

1728                                Acquire subscription to google maps to assist in better photographic                    Workplace Efficiency    Building
                                    documentation of properties for permitting and citation purposes.

                                                          Total Suggestions by Employee                                        19

EMPLOYEE NAME : Glen Finney

I.D.         Status                 Suggestion Description                                                                  Focus Area              Department
1348         Closed                 Conservation committee response on 6/17/10: CLOSE - included in new                     Conservation            Leisure Services
                                    construction specs.
                                    Conservation committee response on 5/20/10: Review.
                                    Remove any old existing hot water tanks located in public facilities and install the
                                    more energy efficient tank less models.

                                                          Total Suggestions by Employee                                         1

EMPLOYEE NAME : Glenn Finney

I.D.         Status                 Suggestion Description                                                                  Focus Area              Department
54           Rejected               Conservation committee response: Same urinals have been tested at the                   Conservation            Leisure Services
                                    Operations Center and are not suitable for small bathroom installations. A
                                    required flushing unit is needed at one end of the waterless installations to prevent
                                    sediment build up. Waterless urinals at Parks & Recreation facilities

56           Defer To Future Year   Conservation committee response on 11/19/09: Defer to future year.                      Conservation            Leisure Services
                                    Recycling "grey water" for landscape irrigation city wide

94           Closed                 Energy committee response: Funding. Posting of energy conservation signs & use          Energy                  Leisure Services
                                    of energy efficient equipment

188          Rejected               Pub./Private Partnership committee response on 6/8/09: Not Feasible. Private            Pub./Private Partshp.   Leisure Services
                                    companies advertise on city trash cans to include recycling prog.

434          Rejected               Expenditure committee response on 6/24/09: rejected - Chief recommends not              Expenditures            Leisure Services
                                    feasible. Weapon surrender program offering $50 gift cards purchased from LATF
                                    funds in exchange for illegal weapons.




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739          Implemented   From: Murphy, Paulette                                                                   Revenues   Leisure Services
                           Sent: Tuesday, August 31, 2010 11:57 AM
                           To: McGriff, Bernard; CARE Committee Chairpersons
                           Cc: O'Connor, Brian; Trinka, Barbara; Wick, Dan; Hernandez, Rafael; Serda, Mac;
                           Pieslak, Kenneth; Rosiak, Patrick; Azan, Philip; Heid, Chris; Kamali, Shari; Baker,
                           Kelvin
                           Subject: RE: CARE suggestions followup

                           # 739 – We charged for the camp show this summer, all proceeds were deposited
                           into the Camp For Kids Fund. Next summer 2 shows will be performed.

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 3:09 PM
                           To: Murphy, Paulette; Finney, Glenn
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject:

                           Hi folks. All of these “referred” items need to be resolved; either implemented or
                           closed. Also, the “implemented” items must be confirmed as such. Please update
                           these items so that Marcia can give a proper report. Thanks

                           Revenue committee response on 10/7/09:
                           Revenues Idea #739 – Returned to Leisure Serv. for implementation on 10/7/09
                           Each year, at the end of the NMB Summer Camp Program, Leisure Services has
                           an end of summer camp show. This is one of the city's biggest events. This show,
                           which is a major production, is currently free for the 900 plus people that attend. If
                           the city just charged $3 per person and had two shows, one Friday evening and a
                           Saturday afternoon matinee, that would bring in a minimum of at least $5,400. In
                           addition, the show could be advertised on Channel 77 to insure maximum
                           attendance for both dates. Refreshment sales would also increase revenue.

                                                 Total Suggestions by Employee                                         6




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EMPLOYEE NAME : Greg Williams

I.D.         Status             Suggestion Description                                                                 Focus Area              Department
20           Closed             Public Private Partnerships response on 7/15/10: Not Feasible - RFP let but            Pub./Private Partshp.   Public Services
                                company changed requirements.
                                ------ Forwarded Message
                                From: Mac Serda <Mac.Serda@nmbpd.org>
                                Date: Wed, 16 Jun 2010 14:14:33 -0400
                                To: "Rivero, Carlos" <Carlos.Rivero@citynmb.com>
                                Conversation: CARE suggestions non-response
                                Subject: Re: CARE suggestions non-response

                                Item 20, Paulette had taking it over as part of private/public partnership. She was
                                looking at kiosk charging stations.

                                From: Rivero, Carlos
                                Sent: Wednesday, June 16, 2010 1:44 PM
                                To: Serda, Mac; Carney, Tom
                                Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                Subject: CARE suggestions non-response

                                Good afternoon, the following CARE suggestions, which have been sent to you in
                                the past, still appear as unresolved. Please try to remove these from the “referred”
                                column so that Marcia can give her progress report. Thanks

                                Revenue committee response on 10/7/09:
                                Revenues #20 Sent to Mac Serda
                                Revenue committee response on 9/17/09: report next meeting.
                                Revenue committee response on 6/24/09: referred to Mac Serda.
                                Rent electronic ads in city facilities - C-More Advertising 305.799.8668

67           Closed             Workplace Efficiency response on 11/19/09: Close - not able to properly secure         Workplace Efficiency    Public Services
                                items.
                                McDonald Center Events/add TV monitors speakers in the Gallery

325          Rejected           All city copiers be user ID coded                                                      Expenditures            Public Services

707          Implemented        Public/Private Partnership committee response on 9/14/09 - Adding additional           Pub./Private Partshp.   Public Services
                                signs.
                                I recommend that we advertise in all of the city lobbies that we have an ATM
                                machine in City Hall. The key areas would be the Police Department, Leisure
                                Services, Public Services, Operations Center and City Hall. Suggested type of
                                advertisement would be; Transparent Door Clings, Posters, Flyers, Employees
                                Paychecks and City Web Page.


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                                                    Total Suggestions by Employee                                        4

EMPLOYEE NAME : Herena Szczepanski

I.D.         Status           Suggestion Description                                                                 Focus Area             Department
1118         Duplicate        Duplicate - See suggestions 658 & 1119                                                 Workplace Efficiency   Building
                              Install a crossing light on 19 Avenue to assist customers and employees with
                              crossing the busy Avenue safely. (Crossing from Public Services Building to City
                              Hall).

1269         Being Done       being done-The City currently has a daycare- Hazel Crawford and the Leisure svcs       Workplace Efficiency   Building
                              department provides afterschool care at the various community centers
                              My suggestion is for the city to provide day care and afternoon care for the
                              employees' children. The parents of small childrem will be more productive
                              knowing that their kids are nearby and well cared for.

1548         Closed           7-23-10 Per committee this suggestion is not financially feasible. The cost of a       Workplace Efficiency   Building
                              security system such as the one in City Hall had an initial cost of approx $ 50,000.
                              Subsequent addition of doors was cost between $2000 and $ 5000 depending on
                              configuration and each access key card cost $6.50 . It would appear that even
                              with having to re-key doors they would not be anywhere near the cost of going
                              electronic.
                              I suggest the card key system to be incorporated in the public services building
                              instead of metal keys. Card keys are less expensive than metal keys, and also it
                              will save money in having to rekey a building or department when keps are lost or
                              stolen.

                                                    Total Suggestions by Employee                                        3

EMPLOYEE NAME : Highland Village

I.D.         Status           Suggestion Description                                                                 Focus Area             Department
480          Duplicate        See Suggestion #442 - Highland Village - Change all city lights to LED lights to       Energy                 Leisure Services
                              save energy.

481          Duplicate        Revenue committee response on 6/24/09: Implented See Suggestion #393.                  Revenues               Leisure Services
                              Implemented - Install traffic cameras to catch illegal car offenses. The cameras
                              will be in main intersections.

546          Duplicate        Duplicate - See Suggestion 506. Have one central printer in each department.           Conservation           Leisure Services
                              That way, a department can save on paper usage, energy usage, and ink usage.



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670          Being Done   Duplicate - See 288 & 321. Inventory all unused items in various departments to     Revenues                Leisure Services
                          be sold.

673          Closed       From: O'Connor, Brian                                                               Revenues                Leisure Services
                          Sent: Wednesday, June 16, 2010 2:56 PM
                          To: Alexander, Bruce
                          Subject: RE: CARE suggestions non-response

                          This is not prohibited from COMCAST via our Franchise Agreement. - BKO

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 1:59 PM
                          To: O'Connor, Brian
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: CARE suggestions non-response

                          Good afternoon Brian, the suggestions below have been forwarded to you along
                          the life of the program and need to come off the “referred” column. Please
                          process them accordingly so that Marcia can give a progress report.
                          Thanks

                          Brian O'Connor response on 8/17/09:
                          This is not prohibited from COMCAST via our Franchise Agreement. - BKO

                          Revenue committee response on 7/31/09: Referred to Brian O'Connor.
                          Similar to #66 - Revenue committee response on 7/16/09: followup w/Brian
                          O'Connor, Chief Procurement Officer. Revenue committee response on 6/24/09:
                          referred to Purchasing for RFP. Local business broadcast on ch77 - COMCAST
                          O.K. with this.

                          Advertise different organizations merchandise on the city website.

676          Duplicate    Revenue committee response on 7/31/09: Referred to Brian O'Connor.                  Revenues                Leisure Services
                          Duplicate - See 66 & 673 . Use city channel to advertise different businesses for
                          revenues.

710          Duplicate    Duplicate see 108, 232, 315, 384 & 644.                                             Pub./Private Partshp.   Leisure Services
                          Have sponsors for different programs such as city event, in exchange for money
                          and promotion of their products.

712          Duplicate    Duplicate see 314.                                                                  Conservation            Leisure Services
                          Install auto flushers in all bathrooms.

738          Closed       Revenue committee response on 10/7/09:                                              Revenues                Leisure Services
                          Revenues Idea #738 – Close.
                          Disallow people to film at major events. That way, they would have to buy the
                          event on a CD.


11/08/2010                                                                                                                                               Page 179 of 480
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740          Closed       Expenditure committee response on 6/16/10: CLOSE                                      Expenditures            Leisure Services
                          See similar suggestion 445. Use city website for all city events. That way the city
                          will save money by not printing flyers, letters, and other ways of parent
                          communication.

798          Duplicate    Duplicate - See 699                                                                   Pub./Private Partshp.   Leisure Services
                          Public/Private Partnership committee response on 9/14/09 - Researching.
                          Adopt-A-Street Program (See attachment).
                          Start an adopt a street program, to bring in revenue for the city.

1015         Closed       Revenue Committee response on 2/10/10: Close                                          Revenues                Leisure Services
                          Charge for all city events to gain revenue. Match expenditures with income made.

1019         Being Done   Energy committee response on 1/21/10: NMB fleet has a 7 year life cycle. More         Energy                  Leisure Services
                          efficient units are purchased when the old vehicles are transitioned from service.
                          Remove all old vehicles and buy newer vehicles to lower cost on gas and
                          maintenance requirements.

1141         Closed       3-11-10 The committee discussed the fact that the City already provides Diversity     Workplace Efficiency    Leisure Services
                          Training as mandated. However, H.R. will talk to the instructor to see if he can
                          provide more relevant information on ethnic sensitivity as was previously provided
                          in sessions that took place at NOVA.
                          Have multinational workshops for employees.

1143         Duplicate    Duplicate - see suggestion 641                                                        Volunteer Program       Leisure Services
                          Create volunteer pool to work in different departments.




11/08/2010                                                                                                                                                 Page 180 of 480
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1223         Closed   From: Rivero, Carlos                                                            Revenues   Leisure Services
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      1223 Close, Pub/Priv

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 3:19 PM
                      To: CARE Public-Private Partnership Committee
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestiopns non-response

                      Good afternoon folks, the following items need to be resolved / taken off the
                      referred category. Please either close or implement the unresolved items and
                      confirm the implemented ones.

                      Revenues response on 6/7/10: Rev.1223 Forwarded to Public/Private Commt. on
                      4/7/10
                      Revenues response on 4/7/10: Rev.1223 Forwarded to Public/Private Commt. on
                      4/7/10
                      Advertise different vendors at events ad programs for revenue.

1225         Closed   From: Rivero, Carlos                                                            Revenues   Leisure Services
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      1225 Close, Pub/Priv

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 3:19 PM
                      To: CARE Public-Private Partnership Committee
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestiopns non-response

                      Good afternoon folks, the following items need to be resolved / taken off the
                      referred category. Please either close or implement the unresolved items and
                      confirm the implemented ones.

                      Revenues response on 6/7/10: Rev.1225 Forwarded to Public/Private Commt. on
                      4/7/10
                      Revenues response on 4/7/10: Rev.1225 Forwarded to Public/Private Commt. on
                      4/7/10
                      Start a adopt a street program to bring in revenue



11/08/2010                                                                                                                          Page 181 of 480
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1561         Duplicate   Duplicate see 77, 683                                                                  Expenditures   Leisure Services
                         Make all paychecks stubs available online, so that the city will not have to provide
                         paper paycheck stubs

1567         Duplicate   Duplicate see 872                                                                      Revenues       Leisure Services
                         Increase entry fee to Victory Pool.

1568         Duplicate   Duplicate see 554, 659,722,1302, 1399, 1467                                            Revenues       Leisure Services
                         Advertise vendors on flyers for revenue.

1573                     Uniform all buildings to save money on paint and accessories.                          Expenditures   Leisure Services

1630         Duplicate   Duplicate see 648                                                                      Revenues       Leisure Services
                         Increase summer weekly prices

                                               Total Suggestions by Employee                                      22




11/08/2010                                                                                                                                        Page 182 of 480
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EMPLOYEE NAME : Hupert Rose

I.D.         Status           Suggestion Description                                                             Focus Area   Department
181          Closed           Jeff An response on 10/9/09:                                                       Revenues     Public Services
                              ________________________________________
                              From: An, Jeff
                              Sent: Friday, October 09, 2009 2:07 PM
                              To: Rivero, Carlos
                              Cc: CARE Reserves & Revenues & Expenses Committee; Alexander, Bruce
                              Subject: RE: CARE Ideas Update

                              The only tests we can collect fee would be contractors doing donation jobs. Due
                              to economy, there are not many requests for that type of testing recently. Other
                              testing are for City’s projects or customer complaints. I don’t think we should
                              collect fees for that. Thanks.

                              Jeff

                              ________________________________________
                              From: Rivero, Carlos
                              Sent: Wednesday, October 07, 2009 12:12 PM
                              To: An, Jeff
                              Cc: CARE Reserves & Revenues & Expenses Committee; Alexander, Bruce
                              Subject: CARE Ideas Update

                              Good afternoon Jeff. Our records indicate that you have not submitted responses
                              for the following CARE ideas submitted to you for review and comments in the
                              past:

                              Revenues #181 – Microbiological test fee

                              As noted before, the wording for these suggestions can be found on Inside NMB.
                              Please respond by Thursday October 15. Thanks


                              Carlos M. Rivero
                              CIP and Urban Forestry Projects Coordinator

                              Revenue committee response on 10/7/09:
                              Revenues #181 Sent to Jeff An.
                              Revenue committee response on 9/17/09: report next meeting.
                              Revenue committee response on 6/24/09: to Jeff An for input.
                              New construction projects microbiological tests fee to contractors.

                                                   Total Suggestions by Employee                                    1

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EMPLOYEE NAME : Jane Bethel

I.D.         Status           Suggestion Description                                                                Focus Area             Department
1029         Being Done       Energy committee response on 1/4/10: Being Done - Public Services, Facilities         Energy                 Building
                              Management division HVAC tecnhicians provide this service on a regularly
                              scheduled basis.
                              Changing the A/C filters in a timely manner will increase work efficiency by
                              keeping the air quality clean and therefore keeping us healthy. Also keeps the A/C
                              units operating efficiently and gives them a longer life.

1126         Being Done       2-10-10 As per information committee received from the Building Official: This is a   Workplace Efficiency   Building
                              function that is already implemented. If all applicable documents are submitted the
                              applicant most times are able to get a permit the same day providing the inspector
                              approved their application.
                              For faster profit and customer satisfaction, minimum fee permits such as
                              (emergency exit lights and burglar alarms) that require no plans can be picked up
                              in one visit, during walk through mornings.

1214         Closed           Phil Azan response on 4/7/10:                                                         Revenues               Building
                              From: Azan, Philip
                              Sent: Wednesday, April 07, 2010 10:10 AM
                              To: Rivero, Carlos
                              Subject: RE: CARE Suggestions

                              #1214 – a reoccupancy inspection while a good suggestion is not practical in this
                              community; majority of properties have illegal work done throughout the years and
                              an inspection would reveal those violations wholesale and create more of a public
                              relations issue for the building department. Further, the inspection would only be
                              visual and not intrusive and poses a problem of liability for the city and the
                              inspectors etc.

                              Revenue response on 4/7/10: Rev.1214 Forwarded to Phil Azan on 4/7/10
                              Occupancy inspections with a fee should be availabe for customers who want an
                              inspector to inspect that their property has no violations.




11/08/2010                                                                                                                                              Page 184 of 480
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1293         Closed       From: Azan, Philip                                                                       Revenues                Building
                          Sent: Tuesday, August 31, 2010 12:00 PM
                          To: McGriff, Bernard
                          Subject: RE: CARE suggestions followup

                          Mr. McGriff,

                          Item 1293 – we are not allowed to make a profit pursuant to Florida Statute can
                          only charge fees for services provided. The State maintains a data base of the
                          licensed contractors which we have access to; the liability and workers comp
                          insurance certificate is provided at time of application it’s usually good for a year
                          and the City is named as the certificate holder should the contractor cancels the
                          insurance or the insurance is revoked, the city is notified. At time of application
                          also our data base through the permit software module is updated with the current
                          information. Therefore it is an item that is not required.

                          Revenue Committee response on 6/7/10: Rev #1293 Forwarded to Phil Azan on
                          5/25/10
                          Revenue Committee response on 5/25/10: Rev #1293 Forwarded to Phil Azan on
                          5/25/10
                          Contractors should be charged to register. This would increase our profit and the
                          contractor would want to keep their insurance /license information up to date.

1418                      The pool facility should open earlier in the year on the weekends and in the             Revenues                Building
                          evening during the spring. Many of the residents of nmb have expressed the
                          desire to use the facility during this time frame,

1487         Duplicate    Duplicate see 1269, 1417                                                                 Workplace Efficiency    Building
                          Free childcare for city employees (after school and summer Camp). It will give the
                          employee peace of mind knowing that their children are in a secure enviornment
                          and will relieve financial burden.

1543         Being Done   From: Murphy, Paulette                                                                   Pub./Private Partshp.   Building
                          Sent: Friday, July 23, 2010 4:39 PM
                          To: Alexander, Bruce; Stampp, Kanika
                          Cc: McGriff, Bernard
                          Subject: FW: CARE suggestion 1543

                          # 1543 – We are having a health fair and school supplies will be given out.

                          I am suggesting a back to school block party to show our community how much
                          our city cares for the kids by helping them celebrate the importance of getting an
                          education. We can have our area businesses sponsor or donate school supplies
                          for less fortunate children. Raffles, games, food etc can be part of this celebration.

1648                      There should be walk throughs for a/c replacements between 8-9am. Some                   Workplace Efficiency    Building
                          customers have asked about this.


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                                                    Total Suggestions by Employee                                         8

EMPLOYEE NAME : Janet Reed

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
1369         Closed            7-9-10 The committee was informed that this is not feasible.                           Workplace Efficiency   Public Services
                               When an employee donated time it is not removed from their "bank" of hours until
                               the person who its being donated to actually runs out of time and needs to use
                               donations.
                               If hours are not needed then they were never removed from the donators account
                               and therefore do not have to be replaced.
                               Donations are made on a case by case basis and not added to a large pool of
                               hours.
                               In addition hours of donation are not dollar for dollar.
                               I suggest that the dollar value of time donated by employees to employees who
                               have exhausted sick and annual time, be listed for general knowledge for all those
                               that generously gave on inside NMB. Also if the individual shall return back to work
                               and does not use all the hour(s) sponsored by generous employees-I suggest tht
                               such time remaining be divided amount those that gave and returned, or the dollar
                               value of that account be made transparent,k for the next person (God Forbid).

                                                    Total Suggestions by Employee                                         1

EMPLOYEE NAME : Jason Yaeger

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
323          Closed            Airia Austin, Operations Manager response on 8/31/09: Calculations are correct         Revenues               Public Services
                               however, revenues for the sale of scrap metal goes directly into the general fund.
                               This is beyond our control.
                               Fund future welding projects w/$ collected from scrap rather than GF dep.

                                                    Total Suggestions by Employee                                         1




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EMPLOYEE NAME : Javier Acevedo

I.D.         Status                 Suggestion Description                                                             Focus Area             Department
158          Closed                 From: Rivero, Carlos                                                               Expenditures           Community Development
                                    Sent: Thursday, July 08, 2010 5:15 PM
                                    To: Alexander, Bruce; Fennell, Marcia
                                    Cc: Stampp, Kanika
                                    Subject: RE: CARE Suggestions Report

                                    The committee has cleaned the Expenditures List by contacting the various
                                    involved individuals and getting answers over the telephone. Please amend as
                                    follows:

                                    #158 Close. Special paper and ink required

                                    From: Rivero, Carlos
                                    Sent: Wednesday, June 16, 2010 1:59 PM
                                    To: O'Connor, Brian
                                    Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                                    Subject: CARE suggestions non-response

                                    Good afternoon Brian, the suggestions below have been forwarded to you along
                                    the life of the program and need to come off the “referred” column. Please
                                    process them accordingly so that Marcia can give a progress report.
                                    Thanks

                                    Expenditure committee response on 10/7/09:
                                    Expenditures #158 Sent to Brian O’Connor.
                                    Expenditure committee response on 9/17/09: resend to Brian O'Connor for review /
                                    report next meeting.
                                    Expenditure committee response on 6/24/09: resend to Brian O'Connor for review.
                                    Expenditure committee response on 6/4/09: Being reviewed by purchasing.
                                    printfree.com for business cards/calendars/b'day cards & Outlook Calendar

204          Being Done             CD to present new resolutions/ordinances/code chgs. @ Pre-C &Council               Workplace Efficiency   Community Development

218          Defer To Future Year   4-7-09 Not financially feasible at this time to go with Web Q&A type system        Workplace Efficiency   Community Development
                                    Adopt program similar to Miami Beach Code Violations Program

219          Recommended            Pub./Private Partnership committee response on 6/8/09: Review. Eliminate           Cons./Pub. Priv.       Community Development
                                    purchase of coffee/water cups-purchase mugs/bottles for emp.
                                    Conservation committee response on 5/26/09: Recommended, included in the
                                    memo from Conservation Committee via ACM to all Departments.



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220          Closed        Revenue committee response on 6/24/09: code ordinance exists and is a matter of Revenues        Community Development
                           enforcement. Require driveways for single family dwellings/increase permit revenue

221          Implemented   Outlook training for all employees/Eliminate purchase of all calendars           Exp./WP Eff.   Community Development

233          Closed        Expenditure committee response on 7/16/09: not feasible at this time due to      Exp./Rev.      Community Development
                           budgetary contraints. Include Autocad skilled emp. In C.D. to minimize master
                           plan consultants

331          Closed        Revenues response on 6/17/10: CLOSE                                              Revenues       Community Development
                           Implement Objective 1.2 of the housing element/a long-term planning issue

490          Rejected      Revenue committee response on 6/4/09: Not practical in Florida. Salvaged trees   Revenues       Community Development
                           generate revenue. Salvage trees knocked down during storms and hurricanes can
                           be marketed as pulpwood, saw logs, or fire wood to wood mills, paper mills or
                           campsites. Contact: Wausau, WI 715.261.1558

491          Closed        Energy committee response on 10/15/09: Purchase of switch gear not feasible at   Energy         Community Development
                           this time. Also, with the exception of snack machines, soda and ice cream
                           machines need to run constantly.
                           Shut off power to electric vending machines at night.

492          Implemented   From: Rivero, Carlos                                                             Revenues       Community Development
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           492 Close, implementing as valet parking

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 3:19 PM
                           To: CARE Public-Private Partnership Committee
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestiopns non-response

                           Good afternoon folks, the following items need to be resolved / taken off the
                           referred category. Please either close or implement the unresolved items and
                           confirm the implemented ones.

                           Revenue committee response on 7/13/09: Sent to Public/Private on 7/13/09.
                           Parking fees - Charge parking fees for events at theatre and park facilities.

618          Duplicate     Revenue committee response on 7/13/09: Rejected - CLOSE.                         Revenues       Community Development
                           Duplicate - See 141, 256 & 463. Sell city water in vending machines.




11/08/2010                                                                                                                                 Page 188 of 480
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619          Implemented        Workplace Efficiency committee response on 9/17/09: Available to employees            Workplace Efficiency   Community Development
                                from 7-8AM with the exception of Summer months.
                                7-31-09 Per Cmte, showers at Victory pool can be available during school year
                                between hours of 7am and 8am for employees.
                                Allow bicyclists access to showers in parks and police buildings.

                                                      Total Suggestions by Employee                                     13

EMPLOYEE NAME : Jaydie Aponte

I.D.         Status             Suggestion Description                                                                Focus Area             Department
467          Rejected           Revenue committee response on 6/4/09: Special software funding not available at       Revenues               Leisure Services
                                this time. Provide wireless printing for wireless users in the Library at a charge.

                                                      Total Suggestions by Employee                                       1

EMPLOYEE NAME : Jean Cadet

I.D.         Status             Suggestion Description                                                                Focus Area             Department
337          Rejected           1)$10. chg per meter box 2) dump trash at FIU 3)Reduce # of street lights.            Rev./Energy/Cons.      Public Services
                                Conservation committee response on 5/26/09: Conservation committee reviewed
                                only #2, and it is ot feasible.

                                                      Total Suggestions by Employee                                       1

EMPLOYEE NAME : Jean Jean-Louis

I.D.         Status             Suggestion Description                                                                Focus Area             Department
171          Rejected           Expenditure committee response on 6/24/09: rejected - would require new hires.        Expenditures           Public Services
                                Eliminate P.S. cleaning vendor/extend P&R cleaning staff to provide svc.

                                                      Total Suggestions by Employee                                       1

EMPLOYEE NAME : Jean Marc Vixama

I.D.         Status             Suggestion Description                                                                Focus Area             Department
255          Rejected           Bi-annual city nursery plant sale                                                     Revenues               Public Services


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256          Rejected      Revenue committee response on 6/4/09: city bottled water is not for sale/resale      Revenues          Public Services
                           and the program is a not-for-profit community outreach tool.
                           Market sales of city bottled water.

                                                 Total Suggestions by Employee                                      2

EMPLOYEE NAME : Jeff An

I.D.         Status        Suggestion Description                                                               Focus Area        Department
84           Rejected      Pub./Private Partnership committee response on 7/16/09: relates to city policy not   Rev./Pub./Priv.   Public Services
                           to recommend private contractor services. Potential of becoming a legal liability.
                           Pub./Private Partnership committee response on 6/8/09: referred.
                           Partner w/private plumbing co. to provide water & sewer line services.

85           Rejected      Revenue committee response on 6/24/09: possible liability and potentially            Revenues          Public Services
                           problamatic to area residents. Lease newly purchased property north of Norwood
                           Water Plant

86           Rejected      DERM 7% wtr. cust. chg. exempt for emerg. wtr. cons. & out city surchg.              Conservation      Public Services

87           Implemented   Revenue committee response on 6/24/09: sold at city auction. Sell Norwood Water      Revenues          Public Services
                           Plant construction trailer.

88           Rejected      Revenue committee response on 6/24/09: would require purchase of equipment           Revenues          Public Services
                           and additional personnel. Custom labeled bottled wtr. to sell at city fac. events.
                           Label prntr. req.

89           Being Done    Revenue committee response on 6/24/09: being done. Copy service to building          Revenues          Public Services
                           permit customers for a fee




11/08/2010                                                                                                                                          Page 190 of 480
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156          Closed        From: Rivero, Carlos                                                               Expenditures   Public Services
                           Sent: Thursday, July 08, 2010 5:15 PM
                           To: Alexander, Bruce; Fennell, Marcia
                           Cc: Stampp, Kanika
                           Subject: RE: CARE Suggestions Report

                           The committee has cleaned the Expenditures List by contacting the various
                           involved individuals and getting answers over the telephone. Please amend as
                           follows:

                           #156 Close.

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 1:59 PM
                           To: O'Connor, Brian
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon Brian, the suggestions below have been forwarded to you along
                           the life of the program and need to come off the “referred” column. Please
                           process them accordingly so that Marcia can give a progress report.
                           Thanks

                           Expenditure committee response on 10/7/09:
                           Expenditures #156 Sent to Brian O’Connor.
                           Expenditure committee response on 9/17/09: resend to Brian O'Connor for review /
                           report next meeting.
                           Expenditure committee response on 6/24/09: resend to Brian O'Connor for review.
                           Expenditure committee response on 6/4/09: being reviewed by purchasing.
                           Review fuel vendor prices to assure they make appropriate cost adjustments.

                                                Total Suggestions by Employee                                     7

EMPLOYEE NAME : Jeff Ann

I.D.         Status        Suggestion Description                                                             Focus Area     Department
1370         Being Done    Dup see 963-being done                                                             Revenues       Public Services
                           Create a list of business within the City on citynmb.com. Collect a nominal fee
                           from businesses who listed on the website when they pay business taxes
                           (optional). A link to business website can also be created.




11/08/2010                                                                                                                                     Page 191 of 480
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1421         Duplicate         From: Rivero, Carlos                                                           Revenues                Public Services
                               Sent: Tuesday, July 13, 2010 12:02 PM
                               To: Alexander, Bruce
                               Cc: Fennell, Marcia
                               Subject: RE: CARE Suggestions Report
                               1421 Close, duplicate

                               Online store to sell NMB products (see example)

                                                   Total Suggestions by Employee                                  2

EMPLOYEE NAME : Jim Wickett

I.D.         Status            Suggestion Description                                                         Focus Area              Department
361          Closed            March 2009 C.A.R.E. Suggestion Award Winner                                    Expenditures            Public Services
                               Expenditure committee response on 6/24/09: Close - possible RFP being issued
                               for new uniform vendor.
                               Expenditure committee response on 6/4/09: Uniform rental being reviewed by
                               Public Services, Utility Finance Manager. Eliminate uniform rental.

                                                   Total Suggestions by Employee                                  1

EMPLOYEE NAME : Jimmie Davis

I.D.         Status            Suggestion Description                                                         Focus Area              Department
340          Closed            Pub./Private Partnership committee response on 6/8/09: Existing HAMMAR         Pub./Private Partshp.   Public Services
                               Program. Homeowners Assistance Program-Foreclosure/Bldg Violation/Program
                               Info.

                                                   Total Suggestions by Employee                                  1

EMPLOYEE NAME : Jimmy A. Solomon

I.D.         Status            Suggestion Description                                                         Focus Area              Department
5            Rejected          City auto mechanic work shop for employees & public                            Revenues                Public Services

                                                   Total Suggestions by Employee                                  1



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EMPLOYEE NAME : Jimmy Cotton

I.D.         Status            Suggestion Description                                                              Focus Area     Department
75           Closed            Expenditure committee response on 7/31/09: Closed - AFSCME obligation.              Exp./WP Eff.   Public Services
                               Expenditure committee response on 7/16/09: AFSCME contractual obligation.
                               Policy to provide safety shoes on an "as needed" basis/County has policy

190          Implemented       Expenditure committee response on 6/4/09. Eliminate purchase of Gatorade for        Expenditures   Public Services
                               field employees - drink water

191          Rejected          Grants committee response on 5/28/09: presently, there are no substianted cases     Grants         Public Services
                               that would qualify NMB for such a grant. Police grant from the Office on Violence
                               Against Women

322          Rejected          Offer businesses leased street names - Miami-Dade County Jurisdiction               Revenues       Public Services

366          Rejected          Revenue committee response on 6/4/09: Close. Procurement Profit Program:            Revenues       Public Services
                               Price Red./E-Proc./Cost Avoid./Price Reduction




11/08/2010                                                                                                                                          Page 193 of 480
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915          Closed   Procurement response on 2/19/10:                                                            Revenues   Public Services
                      Bruce, please close it.

                      Thanks
                      ________________________________________
                      From: O'Connor, Brian
                      Sent: Friday, February 19, 2010 2:56 PM
                      To: Rivero, Carlos
                      Cc: Alexander, Bruce
                      Subject: RE: CARE Idea 915


                      From: O'Connor, Brian
                      Sent: Monday, December 21, 2009 12:12 PM
                      To: McGriff, Bernard; Alexander, Bruce
                      Subject: RE: November CARE Award Nominations

                      I am concerned that this may have;
                      1. political ramifications.
                      2. reduces competition.
                      3. Jimmy’s comment is that “many municipalities are doing this” I would like to see
                      where?
                      4. It costs contractors time to prepare submissions and supplies as well and then
                      stacking a fee on top could be cost prohibitive.
                      5. The vendors will now be adding the additional costs back to the City.
                      6. The amount of return may not be significant in the grand scheme of thing.
                      7. We will have to remove all bids from the City’s website and require them to come
                      in and pay for the bids 1st.
                      8. We will have discontinue the use of Demandstar for the same reason as #7
                      9. We will now have to print all copies of the solicitation therefore increasing
                      printing costs, i.e. paper, toners, and employee time spent doing this task.
                      10. If we collected it after the fact, we may have to disqualify a low bid if they forgot
                      to submit their $50.00 and could wind up costing us more money overall in taking
                      the next bidder.
                      *7-10 were not included in original e-mail.

                      I did a quick polling of some of my colleagues and they have not heard of anybody
                      doing this either, not to say it’s not being done but it goes against the philosophy of
                      fair open competition.

                      We have charged for plans in the past as a cost recovery only but now we use T-
                      Square for plan distribution which in turn is a cost avoidance for the City
                      completely.

                      From: Singer, Miriam (DPM) [mailto:SINGER@miamidade.gov]
                      Sent: Monday, December 21, 2009 11:01 AM
                      To: O'Connor, Brian; Klaskin Press, Jill (DPM)
                      Subject: Re: Question
11/08/2010                                                                                                                                     Page 194 of 480
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             Hi Brian: Never!!
             Flies in the face of open competition-one should not have to pay to compete....
             From: Sandler, Rona [mailto:Rona_Sandler@sheriff.org]
             Sent: Monday, December 21, 2009 11:51 AM
             To: O'Connor, Brian
             Subject: RE: Question

             I agree that it would not encourage fair and open competition and would only lean
             to those who could afford to pay.

             Rona M Sandler, CPPB
             Senior Purchasing Agent
             Purchasing Bureau
             Purchasing Division
             954-321-4551
             954-765-4006f
             www.sheriff.org



             Brian K. O'Connor, C.P.M., A.P.P.
             Chief Procurement Officer
             City of North Miami Beach
             Phone: (305) 948-2946
             Fax: (305) 957-3522
             brian.oconnor@citynmb.com




             From: Rivero, Carlos
             Sent: Wednesday, February 10, 2010 3:57 PM
             To: O'Connor, Brian
             Cc: Alexander, Bruce
             Subject: CARE Idea 915

             Good afternoon Brian. I think I recall you did not think we could implement this
             idea. Please refresh my memory. Thanks

             Carlos M. Rivero
             CIP and Urban Forestry Projects Coordinator
               Please consider the environment before printing this message.

             November 2009 C.A.R.E. Suggestion Award Winner.
             Revenues committee response on 2/10/10: For consideration by the Chief
             Procurement Officer.
11/08/2010                                                                                       Page 195 of 480
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                             Charging a $50 vendor's administration service fee for bid packages issued by the
                             city. All vendors interested on bidding to provide the city with goods or services
                             must pay $50 bid package fee. The bid packages fee is currently being
                             implemented in many municipalities to offset the cost of issuing and processing
                             the increasing amounts of bids submitted. Due to the new problems affecting our
                             economy, now more than ever the private sector is interested in doing business
                             with local municipalities , tremendously increasing the amount of respondents to
                             bid requests.

                                                   Total Suggestions by Employee                                        6

EMPLOYEE NAME : Jimmy Randazzo/Kathy Katerman

I.D.         Status          Suggestion Description                                                                 Focus Area             Department
1579         Closed          8-12-10 The committee was informed that after further input from the submitting        Workplace Efficiency   Police
                             parties, the expectations of this suggestion are not possible to carry out. It would
                             require for Police IT staff to know each and every bank account, credit card
                             account and transaction a police officer has in order to request an address
                             change. In addition in order to request these changes would require having
                             confidential information such as account numbers, pin codes etc. The committee
                             understands the importance of office safety however automation involving
                             information the City does not possess is simply not feasible.
                             7-27-10 Committee seeking opinion as to feasibility of automating this process
                             from the staff of the NMBPD IT Dept.
                             It would be nice if our Police I.T. dept could redact all legally protected personal
                             and confidental information for all officers, (as we hire new officers it would be
                             done automatically by the IT staff) Presently each officer must figure out how &
                             where to redact their own info. This would become part of the hiring process once
                             he/she is sworn in.

                                                   Total Suggestions by Employee                                        1

EMPLOYEE NAME : Joan Zuckerman

I.D.         Status          Suggestion Description                                                                 Focus Area             Department
46           Implemented     6-18-10 Per Cmte: Signage in lobby already upgraded to direct visitors. In Addition    Workplace Efficiency   Leisure Services
                             the CIP may be including outside signage as part of the new parkig lot behind City
                             Hall.
                             Signage directing visitors to city service areas




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986          Being Done      12-17-2009 Per Cmte, already in place to have such an honoree.                      Workplace Efficiency   Leisure Services
                             We have over this past year honored "Employee of the Month". I am suggesting
                             that we choose EMPLOYEE OF THE YEAR from the above award recipients. So
                             many people have put forth so much extra effort and Employee of the Year would
                             cap off the year.
                             MY SUGGESTION WOUL BE:
                             Jackie Shakespeare, Leisure Services
                             She does an outstanding job.

                                                  Total Suggestions by Employee                                      2

EMPLOYEE NAME : Joanne Callahan

I.D.         Status          Suggestion Description                                                              Focus Area             Department
536          Closed          Conservation committee response on 7/16/09: Not feasible at this time due to        Conservation           City Clerk's Office
                             budgetary contraints.
                             Replace toilets in bathrooms w/the high efficiency toilets.

                                                  Total Suggestions by Employee                                      1

EMPLOYEE NAME : Joe Gamerl

I.D.         Status          Suggestion Description                                                              Focus Area             Department
1003         Implemented     2-11-10 The committee was informed that a captain was being sent to a training      Workplace Efficiency   Police
                             from February 22 through March 26th.
                             Send a Capt. From PD (Capt Gamerl is very interested in this) to the 4 week Basic
                             Computer Evidence Recovery Training in Hoover, Alabama, taught by the US
                             Secret Service. This includes a entire workstation upon completion for our
                             NMBPD. This service can then be offered to surrounding PD's and we can charge
                             a fee for also working up their cases.

                                                  Total Suggestions by Employee                                      1




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EMPLOYEE NAME : John Cassarino

I.D.         Status         Suggestion Description                                                                   Focus Area                Department
849          Closed          From: Rivero, Carlos                                                                    Expenditures              Police
                             Sent: Thursday, July 08, 2010 5:15 PM
                             To: Alexander, Bruce; Fennell, Marcia
                             Cc: Stampp, Kanika
                             Subject: RE: CARE Suggestions Report

                             The committee has cleaned the Expenditures List by contacting the various
                             involved individuals and getting answers over the telephone. Please amend as
                             follows:

                             #849 Close

                             On-line procurement system using a reverse auction process. Vendors would bid
                             on items the city needs in an open forum. All bids would be seen by endor to
                             encourage the lowest bid. The city would have an option to do a second round of
                             bidding to try to lower the price even more before making a final selection. The
                             second round of bids would have to be below a precentage amount of the first
                             round bids before being considered.

913          Duplicate       Duplicate - See 589                                                                     Workplace Efficiency      Police
                             Email check stubs to employees instead of send out each week.

914          Duplicate       Duplicate - See 438, 440, 446, 488, 622, 689 & 729. Solar panels for city facilities.   Energy                    Police
                             Solar panels to power the AC units at various city facilities.

                                                   Total Suggestions by Employee                                         3

EMPLOYEE NAME : John Deck

I.D.         Status         Suggestion Description                                                                   Focus Area                Department
8            Implemented     John Deck response on 10/7/09: Implemented.                                             Revenues                  Public Services
                             Revenue committee response on 9/17/09: report next meeting.
                             Revenue committee response on 8/20/09: Referred to John Deck.
                             Revenue committee response on 6/24/09: Pending.
                             $32 credit for old 5/8" water meter conversion to Sensus digital meter

70           Implemented     Pub./Private Partnership committee response on 6/8/09. Combine all outdoor city         Exp./Pub./Priv./WP Eff.   Public Services
                             events (WaterFest, T.S. Cleanup) w/City Fest.

258          Implemented     Expenditure committee response 6/4/09. Florida Irrigation Supply - less expensive       Expenditures              Public Services
                             than current bid vendor
11/08/2010                                                                                                                                                       Page 198 of 480
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259          Implemented            Desk side paper recycling containers                                                Conservation           Public Services

316          Rejected               Revenue committee response on 6/24/09: existing city ordance. Pub./Private          Rev./Pub./Priv.        Public Services
                                    Partnership committee response on 6/8/09: Research. Publ/Private Partnership
                                    committee response on 6/18/09: Duplicate - See 384. Sell banner space to
                                    Hanford Blvd. businesses

368          Closed                 Implement departmental gen. maint. self-sufficiency where applicable                Workplace Efficiency   Public Services

628          Defer To Future Year   Revenue committee response on 7/16/09: 10-11 Budget Yr.                             Revenues               Public Services
                                    So that we can implement the AMR system I suggest that we increase the
                                    customer's bill by $10 per month for a 3 year period. That would generate approx.
                                    $12,000,000. The cost to implement the AMR system is approx. $10,000,000 This
                                    would give us an additional $2,000,000 to pay off a bond.

                                                         Total Suggestions by Employee                                      7




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EMPLOYEE NAME : John Gonzalez

I.D.         Status         Suggestion Description                    Focus Area   Department




11/08/2010                                                                                      Page 200 of 480
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786          Implemented   From: Mac Serda [mailto:mac.serda@nmbpd.org]                                         Expenditures   Police
                           Sent: Tuesday, August 31, 2010 11:37 AM
                           To: Rivero, Carlos
                           Subject: FW: CARE suggestions follow-up

                           Update to CARE card 786: Expenses.

                           CARE card was implemented but cancelled after a few months. Vendor changed
                           pricing and employees were unhappy with vendor.

                           Mac
                           2932

                           Mac Serda response on 10/9/09:
                           From: Mac Serda [mailto:mac.serda@nmbpd.org]
                           Sent: Friday, October 09, 2009 4:17 PM
                           To: Rivero, Carlos
                           Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                           Subject: Re: CARE Idea referral

                           Card 786-Utilize a new vendor for car washes

                           I am in the process of implementing this idea. A PO req is in the system to use
                           this vendor.

                           Mac


                           On 10/7/09 10:55 AM, "Rivero, Carlos" <Carlos.Rivero@citynmb.com> wrote:
                           Good morning. Please review the following idea(s) hereby referred to you by the
                           Revenues and Expenditures Committee before Thursday October 15 as noted.
                           The idea mentions that the information has already been submitted to you and you
                           will get the hard copy through interoffice mail; anyone can look up the wording on
                           the lists posted on Inside NMB:

                           Revenues Idea #786 – Review and respond.


                           Carlos M. Rivero
                           CIP and Urban Forestry Projects Coordinator

                           Expenditure committee response on 10/7/09:
                           Expenditures Idea #786 – Referred to Mac Serda on 10/7/09, due by 10/15/09.
                           Currently the PD has a contract with a car wash company to clean city cars. I
                           found a place on Biscayne Blvd. that can do it for $1.01 less per car. It is
                           brushless (so no damage), is open 24 hrs., and has a better drying machine than
                           the present company. Memo with all details was submitted to Mac Serda for full
                           consideration.
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             Total Suggestions by Employee   1




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EMPLOYEE NAME : Jose Casio

I.D.         Status          Suggestion Description                    Focus Area   Department




11/08/2010                                                                                       Page 203 of 480
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27           Closed   From: Rivero, Carlos                                                              Expenditures   Public Services
                      Sent: Thursday, July 08, 2010 5:15 PM
                      To: Alexander, Bruce; Fennell, Marcia
                      Cc: Stampp, Kanika
                      Subject: RE: CARE Suggestions Report

                      The committee has cleaned the Expenditures List by contacting the various
                      involved individuals and getting answers over the telephone. Please amend as
                      follows:

                      #27 Close. Project managers do this already

                      From: O'Connor, Brian
                      Sent: Wednesday, June 16, 2010 2:43 PM
                      To: Alexander, Bruce; Rivero, Carlos
                      Cc: McGriff, Bernard; Fennell, Marcia
                      Subject: RE: CARE suggestions non-response

                      Under review

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 1:59 PM
                      To: O'Connor, Brian
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon Brian, the suggestions below have been forwarded to you along
                      the life of the program and need to come off the “referred” column. Please
                      process them accordingly so that Marcia can give a progress report.
                      Thanks

                      Expenditure committee response on 10/7/09:
                      Expenditures #27 Sent to Brian O’Connor.
                      Expenditure committee response on 9/17/09: Pull original suggestion card and
                      complete suggestion entered below. Resend to Brian O'Connor for review and
                      report next meeting.
                      Expenditure committee response on 6/24/09: resend to Brian O'Connor for review
                      on 6/24/09.
                      Expenditure committee response on 6/4/09: being reviewed by Purchasing.
                      Recommend to form a committee to review cost estimates on contracts.
                      One example is the alley project. The previous phases, we have excavation item
                      billed by volume. It was almost impossible to measure the volume and we have to
                      count trucks and loads. I recommended that we change it to $30,000 lump sum
                      and we saved approximately $30,000.




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279          Rejected               Revenue committee response on 7/16/09: see 304, 305 & 306.                               Revenues              Public Services
                                    Revenue committee response on 6/24/09: rejected by Chris Heid.
                                    Sell partial property easements to resident owners

280          Defer To Future Year   Conservation committee response on 1/21/10: Defer to Future Year                         Conservation          Public Services
                                    Conservation committee response on 9/17/09: Mr. Austin reported implementation
                                    during next purchasing cycle.
                                    Transition to purchase of 4 cylinder city vehicles where applicable

281          Closed                 Refresh contractor short list                                                            Exp./WP Eff.          Public Services

285          Closed                 From: Rivero, Carlos                                                                     Revenues              Public Services
                                    Sent: Tuesday, July 13, 2010 12:02 PM
                                    To: Alexander, Bruce
                                    Cc: Fennell, Marcia
                                    Subject: RE: CARE Suggestions Report
                                    285 Close

                                    Revenue committee response on 7/16/09: Referred to Jose Casio, Public
                                    Services for clarification.
                                    Establish contractor right-of-way closure fee.

                                                          Total Suggestions by Employee                                          5

EMPLOYEE NAME : Jose Quintero

I.D.         Status                 Suggestion Description                                                                   Focus Area            Department
262          Rejected               Evaluate cost of recycling versus revenue received from recycled goods.                  Rev./Cons.            Public Services
                                    Conservation committee response on 5/26/09: This refers to curbside recycling.
                                    City had survey, citizens do not want to pay for that service.

339          Closed                 Carlos Rivero response on 7/15/09:                                                       Other/Carlos Rivero   Public Services
                                    I explained to Joe Q. that this is technically not a CARE idea and it would be
                                    closed as such. The place for him to bring up this request is at a town meeting.
                                    This request does not create any revenues or lower any expenditure, in fact it does
                                    exactly the opposite.

                                    NE 13 Ave. Flower Tree Garden Park - convert to exercise park

1717                                I called AT&T to find out if we can transfer our rollover minutes to other employees     Expenditures          Public Services
                                    withy cell-phones. They explained to me that we can join into a POOL PROGRAM.
                                    All minutes would be collected together and if someone goes over on minutes they
                                    will collect for the pool of minutes and not go over. I was only able to find out this
                                    much because I am not the representative for our city.


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                                                      Total Suggestions by Employee                                          3

EMPLOYEE NAME : Jose Santiago

I.D.         Status             Suggestion Description                                                                   Focus Area             Department
186          Implemented        Expenditure committee response on 6/4/09: Divisions have been combined.                  Expenditures           Public Services
                                Combine Task Force & Beautification equip. purchases; pole saws, etc.

286          Implementing       Expenditure committee response on 6/24/09: in progress. Reduce phone lines and           Expenditures           Public Services
                                optional features not needed/used

287          Rejected           Expenditure committee response on 6/24/09: rejected - not practical as to                Expenditures           Public Services
                                limitations of locally offered seminars. Attend only local seminars to eliminate
                                travel costs

288          Being Done         Revenue committee response on 7/16/09: See 321. Transfer to Workplace                    Workplace Efficiency   Public Services
                                Efficiency committee.
                                Inventory cycle counts to identify items that can be used elsewhere.

1692                            Eliminate the computer not in use in the operations Center and created a                 Workplace Efficiency   Public Services
                                workstation for the water division department to use when they do their time sheet
                                for the crew. This will eliminate maintenance and save on expenditure.

                                                      Total Suggestions by Employee                                          5

EMPLOYEE NAME : Joseph Grella

I.D.         Status             Suggestion Description                                                                   Focus Area             Department
529          Closed             Make it policy to send meeting notices only using "invitation" format Microsoft          Workplace Efficiency   Public Services
                                Outlook "help" explains how to do it and it's no more difficult than doing the e-mail.
                                99% of the e-mailed notices I receive are not done in this manner. It would be
                                more efficient (when stopping the task at hand to read incoming e-mails) to
                                "accept the invitation". This will not only reply to the sender but automatically
                                places the appointment (with all the specifics) in your calendar. Each recipient
                                doesn't have to remember to do it later OR stop & decide: where to place it in
                                calendar, what to name it, type of location, set a reminder etc., not to mention
                                going back to "where was I before this?" The multitude of recipients efficient is less
                                impacted whenever a meeting notice is sent by the meeting organizers.
                                Workplace Efficiency response on 6/30/09: The majority of staff already using MS
                                Outlook to set up meetings. Not an issue that can be forced but is highly
                                suggested to employees.



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                                                   Total Suggestions by Employee                                           1

EMPLOYEE NAME : Joseph L. Bowles

I.D.         Status          Suggestion Description                                                                    Focus Area             Department
272          Closed          Fill retirement/layoff positions w/close working employees on trial basis                 Workplace Efficiency   Public Services

                                                   Total Suggestions by Employee                                           1

EMPLOYEE NAME : Joseph Romano

I.D.         Status          Suggestion Description                                                                    Focus Area             Department
800          Being Done      10-9-09 Cmte was informed this is already being done by dept.                             Workplace Efficiency   Leisure Services
                             My suggestion is geared towards marketing and promoting the Leisure Services
                             Department. With today's technology, it is now easier than ever to effectively
                             promote our department. We can reach more of our target audience by using
                             social networking tools such as Facebook and Twitter. These two outlets can be
                             an effective means to promote everything Leisure Services. I believe that we are
                             missing out on a golden opportunity by not utilizing today's social networks. This
                             suggestion can be used for the whole city, not just Leisure Services.

1137         Closed          3-11-10 The committee was informed that in the future the City's website would be         Workplace Efficiency   Leisure Services
                             re-worked and perhaps at that time the issue of placing a Leisure Services button
                             on homepage could be addressed. As to the posting of informaiton on the site for
                             services, that is currently being done as best possible with limited staff and
                             resources.
                             I think it's time to make the Leisure Services part of the citynmb.com more user
                             friendly. While it makes sense to put it in the "living in NMB" section of the website,
                             I believe it would be easier to put it as one of the clickable tabs on the left side of
                             the page, rather than being a subsection for "Living in NMB". Also, when you click
                             on the facility, and you see a list of programs for that particular park, the name of
                             the program should be a link to either the flyer or a detailed explanation of what the
                             program is all about.

                                                   Total Suggestions by Employee                                           2




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EMPLOYEE NAME : Joseph Yates

I.D.         Status                 Suggestion Description                                                                   Focus Area             Department
74           Closed                 Note of appreciation regarding Library area sidewalk repairs                             N/A                    Resident

                                                          Total Suggestions by Employee                                            1

EMPLOYEE NAME : Josue Leger

I.D.         Status                 Suggestion Description                                                                   Focus Area             Department
888          Defer To Future Year   2-11-10 Based upon the input from City Clerk's office this suggestion is being           Workplace Efficiency   Community Development
                                    deferred to another fiscal year. There are costs involved with changes that are not
                                    feasible at this time.
                                    12-17-09 Per Cmte: City Clerk's office is already seeking to revamp BTR system
                                    however needs assistance with funding. Will review further.
                                    Review Status Made Easy" BTR & Plans - This idea is to create a database; by
                                    digitizing all of the business tax receipts and plans from clerk's office as well as
                                    community Development department. To upload on the city's website in order for
                                    the public to access it. The city will provide an access key to any customer whom
                                    has already paid the required fee. This will be available 24/7 at the client's
                                    convenience. To view progress upon specific application for only a fee of any
                                    access key.

889          Duplicate              12-17-09 Per Cmte: suggestion similar to Card # 607. Not financially feasible due        Workplace Efficiency   Community Development
                                    to costs of setting up infrastructure and maintaining monthly costs regardless how
                                    volume of usage.
                                    Set up wi-fi connection in all of government center buildings for a minimal cost to
                                    each individual user. For every login, each user is required to pay via credit or
                                    debit card in order to gain access to the web.

963          Being Done             Revenue Committee response on 2/9/10: In progress according to IT                        Revenues               Community Development
                                    Revenue Committee response on 12/18/09: I.T. reports this as being done.
                                    Create a system that contains all of the businesses located within the city limits on
                                    the city website in order to make it convenient to the city's residents for alocating
                                    these businesses as well as making an online purchase. The business will pay a
                                    fee in order to be listed on the city's web page. The city will charge the users for a
                                    registration.




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1087         Implemented   Energy committee response on 3/18/10: Close - reported on and will be                       Energy                 Community Development
                           implemented as a result of the Energy Audit.
                           Energy committee response on 2/18/10: Implementing
                           One way the city of North Miami Beach can be "Green" oriented and reduce city
                           spending on electrical for a long term period is to practice "Green Lighting"; on all
                           government center and properties (recreational and other related facilities). Green
                           lighting will reduce electric consumption and cost. It will benefit the city in
                           tremendous ways. For example; green lighting will reduce the amount of air
                           conditioning used on a daily basis due to the minimal amount of heat produced.
                           Therefore, our facilities will remain cooler without constant use of air conditioning.
                           Green lighting usually last longer than regular lighting bulbs.

1154         Duplicate     From: Rivero, Carlos                                                                        Revenues               Community Development
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           1154 Close, duplicate

                           Phil Azan response on 4/7/10:
                           From: Azan, Philip
                           Sent: Wednesday, April 07, 2010 10:10 AM
                           To: Rivero, Carlos
                           Subject: RE: CARE Suggestions

                           #1154 – please ask Shari to respond to this item, the flood determination letters
                           are prepared by CD.

                           Revenue response on 4/7/10: Rev.1154 Forwarded to Phil Azan on 4/7/10
                           The city should charge for "flood determination letters" the price could range from
                           $3.00-$5.00 a letter. Along with the letter, if a property is located in a specific flood
                           zone, we also give additional brochures pertaining to FEMA or floodings.

1155         Duplicate     Duplicate - see suggestions 9, 106, 261, 412, 423, 429, 587                                 Energy                 Community Development
                           One of the best ways the city can cut down on electrical spendings is to change
                           working hours from mon.-fri. 8am-5pm. Change to mon.-thur. 7am-5pm. This can
                           reduce our spending trenemdously because the buildings would not be in function
                           for an additional day! Think about our daily spendings or air conditioning usage??

1203         Closed        3-29-2010 The City does not have funding to provide for scholarships at this time.          Workplace Efficiency   Community Development
                           Provide educational training & scholarship for employees who might be interested
                           in growing in a a specific field or for employees who might want to explore other
                           fields as a vocational training.




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1297         Referred   From: Alexander, Bruce                                                           Conservation   Community Development
                        Sent: Thursday, August 26, 2010 3:25 PM
                        To: Kamali, Shari
                        Cc: Manzanares, Deya; McGriff, Bernard; Stampp, Kanika
                        Subject: CARE Suggestion 1297 - Josue Leger - Community Development

                        Shari,

                        Bernard has requested that I forward CARE Suggestion 1297 for your review and
                        recommendation.

                        CARE Suggestion 1297
                        Create a "Greenway" within the fulford city zoning (Area) district in order to
                        promote and encourage walkability within our City Center Area.

                        This suggestion was submitted by Josue Leger in Community Development.

                        Thank you – Bruce

                        -----Original Message-----
                        From: An, Jeff
                        Sent: Friday, August 13, 2010 8:52 AM
                        To: Alexander, Bruce
                        Cc: McGriff, Bernard; Stampp, Kanika
                        Subject: RE: August 19 CARE Progress Meeting
                        1297: Rejected. (CRA)

                        From: Diaz, Costanza
                        Sent: Friday, July 16, 2010 3:31 PM
                        To: Alexander, Bruce
                        Cc: Wick, Dan
                        Subject: RE: CARE Suggestion 1297

                        Hi Bruce,
                        In reference to this suggestion:
                        We think is a great idea, however it is not located in the CRA Target Area.

                        From: Alexander, Bruce
                        Sent: Friday, July 16, 2010 9:37 AM
                        To: Wick, Dan
                        Cc: Diaz, Costanza
                        Subject: CARE Suggestion 1297

                        Dan,
                        Please provide your input.

                        Conservation committee response on 6/17/10: Referred to CRA
                        Conservation committee response on 5/20/10: Review - reference was made to
11/08/2010                                                                                                                              Page 210 of 480
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                             the newly planted City Hall, Tot Lot Promenade and Coral Wall renovations as
                             providing such a "Greenway" district.
                             Create a "Greenway" within the fulford city zoning (Area) district in order to
                             promote and encourage walkability within our City Center Area.

1319         Implemented     Conservation committee response on 5/20/10: Implemented.                                  Conservation           Community Development
                             For the city council t adopt an ordinance that promotes gree building and
                             sustainable development throughout our city. To allocate individuals that are
                             interested to be a part of a a "City of North Miami Beach Green Board member" to
                             review and educate our city residences about sustainable development &
                             reviewable materials. I can go into details about strategic elements into what to be
                             implemented…more info…

                                                   Total Suggestions by Employee                                           9

EMPLOYEE NAME : Judy Genao

I.D.         Status          Suggestion Description                                                                    Focus Area             Department
494          Duplicate       Revenue committee response on 7/13/09: Sent to Public/Private on 7/13/09.                 Revenues               Police
                             Revenue committee response on 6/24/09: referred to Bernard McGriff for review
                             on 6/19/09. Duplicate See #492 - Metered parking for visitors & silimar to what
                             other cities have such as miami beach & downtown Miami.

1180         Implemented     March 2010 CARE Award Winner                                                              Workplace Efficiency   Police
                             Workplace Efficiency response on 4/15/10: Being Implemented
                             3-11-10 Committee informed that HR will make arrangements to have Frantz
                             provide classes once the Census is over as he is busy with that at this time.
                             Use Frantz Jean Louis at the PD, who is a court certified translator to teach some
                             very basic Creole classes for PD and officers. They need to know key words like
                             "gun" "run" "license" "get him" "drugs" "arrest" "kill" "murder" etc. If it works we'll
                             expand it to teach other city employees their essentials. Frantz says he is ready
                             willing and able.

1400                         May 2010 CARE Award Winner                                                                Revenues               Police
                             PD Investigators currently use a card-board folder with 6 precut squares in it, in
                             which is used to tape in 6 subject Polaroids to make a line-up. Suggest we not
                             order these expensive folders anymore ($1,500) and instead create a form in the
                             computer in which they can drop & drag 6 photos. Saving $

                                                   Total Suggestions by Employee                                           3




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EMPLOYEE NAME : Karen Shields

I.D.         Status             Suggestion Description                                                               Focus Area   Department
1444         Closed             From: Rivero, Carlos                                                                 Revenues     Finance
                                Sent: Tuesday, July 13, 2010 3:29 PM
                                To: Alexander, Bruce
                                Subject: A couple more
                                1444 Close, BTR is a State-set fee

                                Business Tax fees-Compare current business tax fees with those of other cities
                                and align the city's fees as closely as possible to reflect the fees of the cities
                                surveyed

1445         Duplicate          From: Rivero, Carlos                                                                 Revenues     Finance
                                Sent: Tuesday, July 13, 2010 12:02 PM
                                To: Alexander, Bruce
                                Cc: Fennell, Marcia
                                Subject: RE: CARE Suggestions Report
                                1445 Close, duplicate

                                Utilize a collection agency to assist in collecting overdue accounts recievable,
                                particularily water bills.

                                                      Total Suggestions by Employee                                     2




11/08/2010                                                                                                                                     Page 212 of 480
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EMPLOYEE NAME : Karim Rossy

I.D.         Status           Suggestion Description                    Focus Area   Department




11/08/2010                                                                                        Page 213 of 480
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30           Defer To Future Year   From: Thompson, Karl                                                                    Revenues   Public Services
                                    Sent: Friday, July 31, 2009 5:46 PM
                                    To: Rossy, Karim
                                    Subject: RE: C.A.R.E. Suggestion #30 - Karim Rossy

                                    Yes on hold

                                    ________________________________________
                                    From: Rossy, Karim
                                    Sent: Friday, July 10, 2009 10:13 AM
                                    To: Alexander, Bruce; McGriff, Bernard
                                    Cc: Thompson, Karl; Rivero, Carlos
                                    Subject: RE: C.A.R.E. Suggestion #30 - Karim Rossy

                                    Re: Ord 89-13 sewer impact fees review

                                    Bruce and Bernard,
                                    My understanding is that due to the tender economy , we were holding back on fee
                                    increases.
                                     The analysis of the ordinance had already been placed in motion with GAI. But
                                    then placed on hold.

                                    Karl can you confirm?

                                    Karim

                                    ________________________________________
                                    From: Alexander, Bruce
                                    Sent: Friday, July 10, 2009 10:06 AM
                                    To: Rossy, Karim; Rivero, Carlos
                                    Cc: McGriff, Bernard
                                    Subject: C.A.R.E. Suggestion #30 - Karim Rossy

                                    Karim/Carlos,
                                    Please see attached C.A.R.E. Suggestion #30 and advise on current status.

                                    Thanks - Bruce

                                    Revenue committee response on 7/31/09: Defer to Future Year.
                                    Revenue committee response on 7/16/09: 10-11 Budget Yr.
                                    Revenue committee response on 6/24/09: Pending.
                                    Review the rates in ord. 89-13 for sewer connection chrges. As the Ord. year
                                    (1989) implies, the rates are 19 years old and quite outdated. If we want to collect
                                    our just impact in todays dollars, this should be reviewed! I have brought this up a
                                    few times in past 18 months but I guess the political climate wasn't right. Maybe it
                                    still isn't. MDWASD rate is $5.60 per GPD - ours is $1.20 per GPD. They treat - we
                                    don't. The fee we collect is for R&R and we can justify collecting and spending it.
                                    i.e. Myrtle Grove F.M. replacement this year. Collected this year $65,000. If rate is
11/08/2010                                                                                                                                               Page 214 of 480
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                            doubled $130,000 which is still cheaper than MDWASD and would increase
                            revenue $65,000.

                            From: Rossy, Karim
                            Sent: Friday, July 10, 2009 10:13 AM
                            To: Alexander, Bruce; McGriff, Bernard
                            Cc: Thompson, Karl; Rivero, Carlos
                            Subject: RE: C.A.R.E. Suggestion #30 - Karim Rossy

                            Re: Ord 89-13 sewer impact fees review

                            Bruce and Bernard,
                            My understanding is that due to the tender economy , we were holding back on fee
                            increases. The analysis of the ordinance had already been placed in motion with
                            GAI. But then placed on hold.

                            Karl can you confirm?

                            Karim

263          Implementing   Workplace Efficiency committee response on 10/15/09:                               WP Eff./Rev.           Public Services
                            Checking with Susan Ownes, City Clerk.
                            Commercial establishement on-site inspections for occupational licenses

264          Being Done     Revenue committee response on 6/24/09: being done. Evaluate all properties to      Revenues               Public Services
                            confirm they are billed for sewer service

268          Being Done     Consider hours of operation when scheduling in-house traning sessions              Workplace Efficiency   Public Services

277          Implementing   Expenditure committee response on 6/4/09. Enforce Union Contract Article 17,       Expenditures           Public Services
                            Section 7 re: safety shoes




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304          Closed   From: Rivero, Carlos                                                               Revenues   Public Services
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      304 Close, not feasible in this market

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 2:31 PM
                      To: Kamali, Shari; Heid, Chris
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon folks, the following CARE suggestions have been forwarded to
                      your Department in the past and need to come off the “referred” category; those
                      shown as “implementing” need to be verified as such. Please try to process these
                      so that Marcia can give a progress report. Thanks

                      Revenue committee response on 7/16/09: see 279, 305 & 306. Referred to Bob
                      Nix, Community Development.
                      Sell city owned land adj. to SFR 16460 NE 35 Ave. Folio #67-2215-001-2430

305          Closed   From: Rivero, Carlos                                                               Revenues   Public Services
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      305 Close, not feasible in this market

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 2:31 PM
                      To: Kamali, Shari; Heid, Chris
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon folks, the following CARE suggestions have been forwarded to
                      your Department in the past and need to come off the “referred” category; those
                      shown as “implementing” need to be verified as such. Please try to process these
                      so that Marcia can give a progress report. Thanks

                      Revenue committee response on 7/16/09: see 279 304 & 306. Referred to Bob
                      Nix, Community Development.
                      Sell city owned land - Folio #34-2109-002-0540




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306          Closed   From: Rivero, Carlos                                                               Revenues       Public Services
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      306 Close

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 2:31 PM
                      To: Kamali, Shari; Heid, Chris
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon folks, the following CARE suggestions have been forwarded to
                      your Department in the past and need to come off the “referred” category; those
                      shown as “implementing” need to be verified as such. Please try to process these
                      so that Marcia can give a progress report. Thanks

                      Revenue committee response on 7/16/09: see 279, 304 & 305. Referred to Bob
                      Nix, Community Development.
                      Lease to adj. property owners Folios #07-2216-008-0300&07-2216-008-0290

1248         Closed   Esmond Scott's response on 6/17/10: This would require a minimum of 5              Expenditures   Public Services
                      additional employees and is not financially feasible at this time.
                      Cut back on contracted mowing at various locations. Perform the service in-house
                      with 1 or 2 hired laborers.
                      Create a couple jobs. Save big dollars!
                      1. Norwood WTP
                      2. Wastewater facility
                      3. Waste water 35 lift stations sites
                      4. 207 St. booster station sites in Aventura

                      Current cost well over $75,000/yr
                      Cost of 1 maintenance worker at $25,000
                      Cost of 2 maintenance workers: $50,000
                      use 1 maintenance worker and one volunteer! $25,000
                      Savings about $25-50,000/year after initial investment of purchasing equipment.
                      The above sites are for the most part small and can be done with a 32 inch
                      standing mower and or a small push mower.

                                           Total Suggestions by Employee                                     9




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EMPLOYEE NAME : Karl Thompson

I.D.         Status         Suggestion Description                    Focus Area   Department




11/08/2010                                                                                      Page 218 of 480
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19           Closed   From: Rivero, Carlos                                                                     Revenues   Public Services
                      Sent: Wednesday, June 16, 2010 5:01 PM
                      To: Thompson, Karl
                      Cc: Alexander, Bruce
                      Subject: RE: CARE Suggestions non-response

                      Bruce, close it for now then

                      From: Thompson, Karl
                      Sent: Wednesday, June 16, 2010 4:58 PM
                      To: McGriff, Bernard
                      Cc: Fennell, Marcia; Alexander, Bruce; Casio, Jose; Rivero, Carlos
                      Subject: RE: CARE Suggestions non-response

                      I thought this requested had found no favor and died. Is there authorization to
                      proceed? Most of these outfalls in not all are in Eastern Shores.

                      Jose, I believe Joe Bowles has a list. If so pleas have him compile a list. Outfall #,
                      address, property owner name, folio #

                      Karl C. Thompson, P.E.
                      Assistant Director of Public Services
                      City of North Miami Beach
                      Public Services Department
                      17050 N.E. 19th Avenue
                      North Miami Beach, FL 33162
                      tel 305-787-6049 (direct)
                      fax 305-957-3502

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 1:21 PM
                      To: Thompson, Karl
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE Suggestions non-response

                      Karl, please notice the following suggestions have been sent you for
                      review/clarification and we have not received a response:

                      Revenue committee response on 10/7/09:
                      Revenues #19 Sent to Karl Thompson.
                      Revenue committee response on 9/17/09: report next meeting.
                      Revenue committee response on 6/24/09: to K.T. for clarification. Implement
                      outfall fee passed to property owner - $175 annually x 130 o.f.




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149          Implemented         Pub./Private Partnership committee response on 11/19/09: Implemented -                Pub./Private Partshp.   Public Services
                                 Sponsored by CRA.
                                 Pub./Private Partnership committee response on 6/18/09: Dan Wick, CRA
                                 Coordinator coordinating purchasing of LED reader board to be installed on NE 19
                                 Ave. median in the CRA. Pub./Private Partnership committee response on 6/8/09.
                                 Seek sponsor to donate new NE 19 Ave. LED reader board.

187          Implemented         Expenditure committee response on 6/4/09. Repair tattered flags in lieu of new        Expenditures            Public Services
                                 replacement

303          Being Done          5-5-09 per Cmte., City currently uses Citywatch which is similar system and works     Workplace Efficiency    Public Services
                                 well.

                                 Implement CodeRED emergency notification system

338          Closed              Workplace Efficiency committee response on 7/16/09: Dan Wick, CRA city sign           Workplace Efficiency    Public Services
                                 standards project in progress.
                                 Replace in ground project signs w/properly weighted A-Frame signs.

                                                      Total Suggestions by Employee                                        5

EMPLOYEE NAME : Kathy Frascati

I.D.         Status              Suggestion Description                                                                Focus Area              Department
978          Implementing        8-12-10 Cmte informed that this is still in progress. IT doing migration of systems   Workplace Efficiency    Finance
                                 first.
                                 6-25-10 Still awaiting implementation via program change.
                                 Workplace Efficiency response on 4/15/10: No Change.
                                 12-17-09 Committee has been informed that IT has already been in discussion
                                 with Customer Service but prgramming will take some time to complete.
                                 When we have bad checks & special plugs, we need to have a way to flag
                                 accounts so that the customer cannot pay on-line. These are cash ONLY accounts.

1639                             We should charge or increase additional deposits for delinquent accounts.             Revenues                Finance

                                                      Total Suggestions by Employee                                        2

EMPLOYEE NAME : Kathy Katerman

I.D.         Status              Suggestion Description                                                                Focus Area              Department
102          Implemented         CIP status report received on 5/21/09: Implemented. Install security cameras in       CIP/WP Eff.             Police
                                 City Hall elevators and stairwell


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244          Being Done    Light sensor switches in restrooms                                                      Energy                  Police

245          Closed        Pub./Private Partnership committee response on 7/16/09: Not feasible under              Pub./Private Partshp.   Police
                           Government Franchise Agreement.
                           Pub./Private Partnership committee response on 6/8/09: Research.
                           Allow Kiwannis, Lions, Chamber, Optimist to advertise on Ch77.

246          Closed        Pub./Private Partnership committee response on 6/8/09: Part of Sponsorship              Pub./Private Partshp.   Police
                           Packet. Company sponsored city events.

247          Implemented   Citywide extensive Access, PP, Publisher, Word, Excel training                          Workplace Efficiency    Police

248          Rejected      Revenue committee response on 6/24/09: enforcement matter. $20 bicycle                  Revenues                Police
                           registration requirement w/stickers

249          Closed        Pub./Private Partnership committee response on 7/16/09: Not feasible due to             Pub./Private Partshp.   Police
                           staffing constraints.
                           Pub./Private Partnership committee response on 6/8/09: Research.
                           Promote resident amateur photo contest - good community relations

312          Rejected      Revenues response on 6/17/10: Reject - the intent of the newly passed ordinace is       Revenues                Police
                           to discourage or eliminate peddler traffic.
                           Require peddlers permit or temp. license to sell goods at intersections

341          Closed        Adv. job announcements on monster.com & jobbuilder.com                                  Workplace Efficiency    Police

435          Being Done    Duplicate - Install motion sensor light switches in all city buildings to reduce        Energy                  Police
                           electrical & cooling costs.

436          Being Done    Duplicate - Buy a more programmable thermostat system for the police building to        Energy                  Police
                           help reduce cost.

495          Being Done    In Process of being done - A list of all the CARE ideas that already were submitted     Workplace Efficiency    Police
                           need to be posted online on InsideNMB so employees stop submitting duplicate
                           ideas on the CARE cards. Plus the list will be thought provoking and inspire other
                           good ideas.

496          Rejected      Revenue committee response on 6/4/09: Funds must go to general fund. Hold a             Revenues                Police
                           5k race in the city, call it "Run From The Cops" with a $20 or $25 entry fee. Hold it
                           in the CRA district. Runners get orange tee-shirts that resemble prisoners attire. At
                           the water stop tables, put water cups & donuts. Proceeds benefit the Police
                           Awards Dinner or supplement the funds in the victim services account. This event
                           would have the officers running at the rear of the pack, as well as k9 officers and
                           dogs, and a police car bringing up the rear.




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497          Implemented   7-31-09 Per Cmte, installation of protective tubing has occurred.                       Workplace Efficiency          Police
                           Chairs in nice new employee lounge on 2nd floor scratch the nice floor when
                           moved. Buy inexpensive clear tubing used to pump water into fish tanks. Slice it
                           down the center lengthwise and wrap it around the leg to protect the floor.

498          Being Done    Being done by the Public Services Dept. for end-of-school year "Career Days"            Other/Public Services Dept.   Police
                           Hold a "Touch-A-Truck" event free for boys & girls in our community. Kids can see,
                           touch, climb on, and have pictures taken with the big equipment.

499          Closed        Have the community policing unit in the PD organize a "Policing Summer Camp"            Other/Leisure Services        Police
                           and coordinate it with Leisure Services for a fee. Parents could enroll their kids to
                           come to summer camp at PD and learn many aspects about being a police officer.
                           Kids 10-14, 3 days a week, 3 hours per day. This would be exciting to many young
                           people, foster improved relations between youth and police, and be a great
                           recruitment tool leading to becoming an Explorer or police officer. Topics taught by
                           CP officers: Crime Scene, Finger Printing, Bike Patrol, Ticket Writing, Seat Belt
                           Laws, Traffic Stops, What is SRT, Dive, CNT, Tour Jail, DCJ, Gangs, etc. Cost
                           $400 to include a polo shirt, training binder and a diploma of completion.

500          Duplicate     Duplicate - Being done - See #495 - Modify the CARE card design layout as               Other                         Police
                           shown on attachment. With section for the committee(s) to reply back to the
                           employee that made the suggestion. No one seems to hear back on their ideas.
                           And this discourages future ideas.

629          Closed        8-17-09 Cmte discussed that where possible some courses have been taped, but            Workplace Efficiency          Police
                           mandatory City Manager meetings are held in several sessions to compensate for
                           varying schedules.
                           Workplace Efficiency committee response on 7/16/09: Review.
                           Video taping or web cam those events that all city employees must go to. (i.e. city
                           mgrs. Speech, health care insurance changes). Have a sign off sheet. This way
                           people view it at their own time on duty. Cost saving. And have them funnel any
                           questions to presenter by email or whatever.

630          Recommended   Pub./Private Partnership committee response on 9/17/09: A certificate of                Pub./Private Partshp.         Police
                           appreciation would be appropriate / report next month.
                           Code Compliance always takes a negative rap because they are always knocking
                           on doors with bad news to residents. I suggest that when a home comes quickly
                           into compliance that they knock on the door with an appreciation (1) coffee mug
                           (cost $1) and thank them. (2) Or give them a 3 page city directory of help phone
                           numbers with coupons on back to local restaurants, making this a partnership with
                           city and Chamber. Or (3) just give them a pre-programmed automated "Thank
                           You" phone call. Emphasizing the good people coming into compliance




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639          Being Done   Pub./Private Partnership committee response on 7/16/09: Leisure Services has a           Pub./Private Partshp.   Police
                          similar annual event "Love In" which is attended by NMB senior residents.
                          City should hold a "Sr. Prom" dinner dance. $15 admission, corsage at door, photo
                          taken of couple, dinner, dancing, followed by a bus ride to local bowling alley for
                          midnite bowling and buffet (alley to donate) and then ride back to MdDonald
                          Center to receive their photo and go home. It is done up north and is very popular.
                          At dinner the group hears about crime prevention tips for seniors and volunteer
                          opportunities. Dance studio at 17 and 163 would provide dance instructors to
                          dance with women or perform at dinner too. See MiamiHerald/Neighbors /
                          Thursday, June 4, 2009, Aventura "Seniors dance the night away at annual prom"
                          article attached.

640          Closed       8-13-10 Committee received determination from Code Compliance.                           Workplace Efficiency    Police
                          Since this is a violation of city code, it will be handled as any other violation. The
                          City cannot show favoritism to businesses over others. Also, asking for donations
                          for the explorers wouldn't appear appropriate and could be misinterpreted as the
                          City citing properties just to make money.
                          Workplace Efficiency response on 4/15/10: Referred to Mr. Pieslak, Code
                          Compliance Mgr.
                          Workplace Efficiency committee response on 12/17/09: When new Code Mgr. is
                          hired.
                          Workplace Efficiency response on 11/19/09: Esmond Scott to get w/Kathy
                          Katerman.
                          8-20-09 Per Cmte: PD is working out logistics with Code and Comm. Dev so they
                          can implement this suggestion.
                          On many police calls, units respond to the front and back of businesses. The unit
                          in the back often doesn't know if he is behind the right business in strip plazas,
                          especially along NMB Blvd. Have Code pass out a flyer to businesses not in
                          compliance, reminding them that it is required, not penalizing them, and referring
                          them to call our Police Explorers who will do it and will be accepting donations
                          towards their Explorer Program. This helps the Explorers, helps the police and
                          brings the businesses into compliance.

                          NOTE: Business names and/or addresses on both the front and back of strip plaza
                          establishments? Bruce 7-8-09




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641          Implemented   Workplace Efficiency response on 4/15/10: No Change.                                   Workplace Efficiency   Police
                           2-11-10 Committee has been informed that IT is working on creating page on
                           InsideNMb where this information will be stored for easy access.
                           Workplace Efficiency committee response on 12/17/09: Memo sent again and
                           response is required by Dec. 31.
                           Workplace Efficiency response on 11/19/09: Memo sent out on 11/18/09.
                           8-20-09 Per Cmte, recommending that a list be circulated gathering the names of
                           employees and their respective talents.
                           Create an employee talent pool document or database. Each employee would list
                           what they are really good at, or specialize in, or have unique skills in. Then their
                           supervisor's name and phone number would be listed so different departments
                           could call upon and share unique, unknown, underutilized and talented employees.
                           i.e. borrow talents temporarily. Even their past experience talents "Bob used to be
                           a plumber" or "Could you loan us Mary for 3 hrs. for a special power point
                           project"? Draft example attached.

642          Duplicate     Workplace Efficiency committee response on 10/15/09: Duplicate - see 544 & 586.        Workplace Efficiency   Police
                           Workplace Efficiency committee response on 9/17/09: Still in review / Spoke to
                           Nominating Committee / report next meeting.
                           8-20-09 Per Cmte, currently reviewing alternative employee recognition programs
                           Workplace Efficiency committee response on 7/16/09: Review.
                           City employee of the month now has attendance requirements (5 absences). So if
                           a heroic part-time life guard saves a life, he will be eliminated because he has 6
                           sick days and because he is a part-timer! Awards need to be specific. City
                           employees should have 3-6 types of awards, i.e. Outstanding Attendance,
                           Consistently Dependable Employee, Employee of the Month, etc. Please re-write
                           and re-examine the city employee awards policy. I am willing to help with this
                           endeavor, as I wrote a lot of the police awards policy.

724          Closed        2-11-10 Per Cmte: due to a lack of participation and materials for the library this    Workplace Efficiency   Police
                           card is being closed.
                           12/17/09 Per Cmte: Memo sent to Dept Heads to gather donated audio books for
                           Leadership Library. Response expected by 12-31-09
                           Workplace Efficiency response on 11/19/09: Memo sent out on 11/18/09.
                           Workplace Efficiency committee response on 10/15/09: Recommendation to dept.
                           heads to present to employees.
                           Workplace Efficiency committee response on 9/17/09: solicit donations at next Sr.
                           Mgt. meeting.
                           Create an audio leadership library where supervisors from all departments can
                           exchange and donate audio books. Signout and return. To get the program
                           started, maybe our library could donate ten audio books: The One Minute
                           Manaager, 7 Habits of Effective Leaders, The Leadership Challenge, Good to
                           Great, Thank God It's Monday, Leadership Secrets of Collin Powell, Pursuit of
                           Service Excellence, Encouraging The Heart, and Top Ten Mistakes Leaders Make.




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725          Implemented    Pub./Private Partnership committee response on 4/15/10: Close - Listed on NMB             Pub./Private Partshp.   Police
                            website.
                            Public/Private Partnership committee response on 9/14/09 - In Progress.
                            I often hear people say that Leisure Services parks all cost money and children
                            who live across the street from Mishcon Field can't go out and just kick a soccer
                            ball. It would be helpful if we had a list of free fields and pay fields, with hours of
                            operation on it. And who to call to schedule a field. We could give this out.

726          Implementing   7-9-10 Committee informed that sign shop in final stages of production. Samples           Workplace Efficiency    Police
                            were viewed by committee of possible signage and numbers.
                            5-20-10 Due to heavy workload in Sign shop this has not yet been completed but
                            is
                            definitely in the works.
                            Workplace Efficiency response on 4/15/10: No Change, will follow-up with Eduardo
                            Gurgel.
                            2-11-2010 The committee was informed that the sign shop is currently working no
                            this project
                            Workplace Efficiency committee response on 12/17/09: Card # 726; As of the 12-
                            17-09 Beverly stated it is being implemented as of January 2010
                            Workplace Efficiency committee response on 9/17/09: Implemented
                            Similar suggestion - see 46. When cars pull into the driveway between City Hall
                            and PD, they often ask is this 16901 or 17011? When sitting in their car at that
                            location, there should be numbers on each building, that they can see - 16901 &
                            17011.

727          Implemented    10-9-09 Per Cmte: this suggestion will be added to InsideNMB as a tip for                 Workplace Efficiency    Police
                            managers to use as an employee incentive program
                            Workplace Efficiency committee response on 9/17/09: Being discussed.
                            Purchase a supply of chocolate Mr. Good Bars. Allow managers within the city to
                            take these to give out to employees. After employee does something fabulous,
                            managers should put the Good Bar on their desk with a post-it note, "You were
                            Mr./Ms. Good Bar to our agency this week, I appreciate your extra effort on our
                            project." Small cost with big rewards. One box per manager per year. Inexpensive,
                            personalized and timely rewards.

856          Being Done     Pub./Private Partnership committee response on 11/19/09: Being Done.                      Pub./Private Partshp.   Police
                            With the new city café open, I would like to see us have the café provide food
                            whenever we are having meetings or working lunches. Instead of ordering outside
                            foods and having them brought in, let's support the café.




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870          Defer To Future Year   5-20-2010 Cmte determined that there are not enough resources or time to             Workplace Efficiency   Police
                                    proceed with this idea. Perhaps best to revisit in the future
                                    Workplace Efficiency response on 4/15/10: Will be implemented when display
                                    case space is available. Will check with Kathy Katerman.
                                    12-17-09: Per Cmte, display currently in use for other promotion. Once complete
                                    will be implemented.
                                    Workplace Efficiency response on 11/19/09: Review.
                                    See attached drawings. Utilize 2 glass display cases in lobby of City Hall to
                                    recognize all the quiet extra community efforts our city employees do. They do a
                                    lot of good compassionate random acts of kindness that the public should hear
                                    about. (This is not an award.) It may encourage others to do similar. One person
                                    would be the collector of information coordinator. Create a 2nd board for the
                                    public. Little to no cost. Heart warming and morale boosting. Encourage the heart.




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911          Closed   From: Rivero, Carlos                                                               Expenditures   Police
                      Sent: Thursday, July 08, 2010 5:15 PM
                      To: Alexander, Bruce; Fennell, Marcia
                      Cc: Stampp, Kanika
                      Subject: RE: CARE Suggestions Report

                      The committee has cleaned the Expenditures List by contacting the various
                      involved individuals and getting answers over the telephone. Please amend as
                      follows:

                      #911 Close. Not feasible

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 3:56 PM
                      To: Hobson, Beverly; Snow, Ellen
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon. The following items sent to you in the past cannot remain
                      “referred” indefinitely. Please review and change these to either implemented or
                      closed so that Marcia can give her report. Thanks

                      Expenditures committee referred to Beverly Hobson for review on 2/10/10.
                      I know a very nice and good yoga instructor who costs $50 for an hour and 15
                      minutes regardless of how many people participate. She does rambunctious kids,
                      teens, through seniors. Perhaps she is cheaper than Leisure Services current
                      yoga instructor. Or she could be used for a free city employee appreciation de-
                      stress session on Friday from 4-5 PM.

                      Customized yoga Instructor
                      Melanie Weschler, RYT
                      Registered Yoga Teacher
                      Individual or Group
                      954.328.2880




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912          Review         7-9-10 Committee informed that upon the purchase of new cards the attempt will        Workplace Efficiency    Police
                            be made to fit the new line of text onto the card format.
                            Workplace Efficiency response on 4/15/10: No Change.
                            Workplace Efficiency committee response on 2/18/10: Still in review.
                            2-11-10 Committee will seek the opinion of IT to determine if software can be
                            altered to include this text
                            Workplace Efficiency committee response on 12/17/09: Will be considered when
                            ordering new badges.
                            When making city name badges, ad a line that says "Valued City Employee Since
                            1989 - 1997 or whatever". People take great pride in being dedicated to NMB for
                            their number of years. And it shows the employee we value their years of
                            experience. And the customers they are serving will realize this guy wasn't just
                            hired yesterday and have confidence in their responses.

1109         Rejected       2-11-10 Per Cmte: The golf tournament never came to fruition therefore this           Workplace Efficiency    Police
                            cannot be considered.
                            Have City Manager authorize any city employee who pays the $100 to participate
                            in the golf tournament to be given an admin. day off.
                            I don't feel they should pay the $100 and also use a leave day.
                            (I'm not a golfer)

1110         Duplicate      Duplicate - see suggestion 763                                                        Pub./Private Partshp.   Police
                            Get a 12" x 18" or bigger color decal to put on all police cars & city cars.
                            "Our city moves forward when you send the CENSUS for back" 2010 CENSUS
                            April 1, 2010

1179         Implementing   8-12-10 Committee informed that this not implemented, PD needs another two            Workplace Efficiency    Police
                            months to work out details of implementation.
                            Workplace Efficiency response on 4/15/10: Implemented
                            Workplace Efficiency committee response on 3/18/10: LETF Funding?
                            3-11-10 Committee looking into funding for this worthy project and logistics as far
                            as return postage.
                            Create a blank postage pre-paid postcard for detectives to give out on area
                            canvasses. People and witnesses are reluctant to be seen talking with us on their
                            door step immediately after a crime. With this they can write down what they saw
                            or know and drop it in any mailbox anonymously. This would supplement crime
                            stoppers (305) 471-tips and our website anonymous tips.

1254         Closed         Volunteer committee response on 4/15/10: Close - not feasible.                        Volunteer Program       Police
                            We book about 5 intercontinental flights per week. Searching for best flight
                            possible and booking it takes about 45 min each and can go on for days
                            sometimes. We could free up our employee from doing this by having a local travel
                            agency volunteer to help the PD and search for best flights. Then reward the travel
                            agency after one year with a a plaque in front of council for their volunterism and
                            contribution.




11/08/2010                                                                                                                                         Page 228 of 480
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1255         Implemented   Expenditures Committee response on 6/7/10: Exp #1255 Forwarded to Mac Serda             Expenditures           Police
                           on 5/25/10
                           Expenditures Committee response on 5/25/10: Exp #1255 Forwarded to Mac
                           Serda on 5/25/10
                           5-6-2010 The PD has informed us that this has now been implemented.
                           The PD task force unit has 3 people in it. 1 is provided with a car by the task force
                           at no cost to us. The other 2 have been using rentals in years past , at a cost of
                           $200/year each. Suggestion: get these 2 dets out of rentals and into seized
                           forfeited vehicles taken from criminals. Recently we got 1 det into a seized vehicle-
                           lets get the last det a seized car and have zero rental costs in this unit.

1256         Closed        5-17-2010 Public Services has informed the committee that they had a pilot on           Workplace Efficiency   Police
                           units like this some time ago however back then they were problematic and
                           presented drivers with a false sense of security which resulted in increased fender
                           benders. They prefer to go with “backup” personnel as is in place now.
                           The city had 40+ incidents in 5yrs where a city vehicle backed into something.
                           Evaluate cost of an audible beeper in driving cabs that alerts drivers as he get very
                           close to an object. Maybe it is cheaper than the accidents we have had.

1267         Being Done    Revenue Committee response on 5/25/10: Rev #1267 Being done. Close                      Revenues               Police
                           All purchasing contracts should have an expiration date. No contracts should just
                           be rolled over and honored year after year. Every contract should have to go out
                           for re-bid every 3 years, or whatever time period is best. Finance dept should
                           monitor when bids are about to expire and notify depts of such.

1406         Review        8-12-10 Committee informed that the PD is still reviewing for possible                  Workplace Efficiency   Police
                           implementation
                           7-9-10 The committee will check with the Police Department to see if they have
                           implemented yet.
                           Create a stat sheet to be given to every dom violence victim who refuses help or
                           asks to be returned to her residence where her abuser lives. Sheet would have
                           cold hard facts. Like " 1 out of 5 women in the US who was bruised or received a
                           black eye from her abuser later winds up murdered by this same abuser".

1407         Implemented   Create a file drawer in PD for special events project files. To contain ops plan,       Workplace Efficiency   Police
                           after action memos, & vendor info for re-occuring events in the City like:
                           Snowfest, City Festival, Oiympic Torch Run, etc. So the person who oversees the
                           project next year has a good starting point.

1408                       Ove the years through various means, doesn’t the City come to acquire & own             Revenues               Police
                           homes in NMB. North Miami I know own 72 such homes in NMB . Lets examine
                           this and think about selling or renting out such properties (via a property mgmt co.)
                           to generate income.

1409         Implemented   For upcoming Memorial Day, Create a large framed poster of all our men &                Workplace Efficiency   Police
                           women, civilian & sworn, Police Employees picture who served our country in the
                           Armed Forces & now faithfull serve our community.
                           -"Serving our naiton Now faithfull & with pride serving our nmb community"

11/08/2010                                                                                                                                         Page 229 of 480
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1498                       Determine the hourly cost to operate our police marine boat, fuel, & manpower.          Revenues                Police
                           Examine the waterways we patrol. Seems our patrol only ( or largely) protects the
                           residents living in Eastern Shores. Put the issue before the special taxing district
                           and see if the residents wish to fund a marine officer, like the fund the guard gate.
                           Increase what they must pay but doubles their proctection-from land to sea.

1501                       Offer a program thru the library that when someone passes away the family may           Revenues                Police
                           dedicate a book on the topic of their choice in a loved ones name. i.e. if my mom
                           dies and she enjoyed gardenin. I could for a $100 donation to the nmb library
                           select a gardening book ( which we already have) in her honor. Post a sticker
                           inside the cover giving credit to the donor and the deceased. Our cost- only the
                           sticker. Advertise program on Ch77 or at funeral homes, etc.

1502         Implemented   7-9-10 Cmte was informed via HR that this has been implemented                          Workplace Efficiency    Police
                           When complaints on Police officers come in a case file is started with a memo to
                           the chief attached to the file jacket. Also, by law, we must conclude the
                           investigation in the 180 days period. Once we exceeded that and had to drop the
                           discipline. Idea: add a line on the jacket memo that already calculates the 180th
                           day. Ie. "investigation must conclude no later than dec 17, 2010" So the expiration
                           cant easily be over looked.

1507         Closed        Pub./Private Partship. response on 8/26/10: Not Feasible due to bargaining unit         Pub./Private Partshp.   Police
                           issues.

                           From: Alexander, Bruce
                           Sent: Friday, July 16, 2010 9:23 AM
                           To: Perez, Maria
                           Subject: RE: CARE Suggestion 1454 - from Expenditures to Workplace Efficiency

                           Maria,
                           For WP Eff. Committee review. Isn’t this similar to 1454 in probable
                           repercussions?

                           CARE Suggestion 1507 being referred from Public Private Partnership Committee:

                           Create an imitative called "City of NMB's contract with the community". In which
                           any employee in the city may miss up to 3 days of work per year (and still get paid
                           without spending their leave time) However they must bring in proof they were
                           doing a full day of volunteer work in the south Florida community, i.e. Habitat for
                           Humanity




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1522         Implemented   From: Alexander, Bruce                                                                  Pub./Private Partshp.   Police
                           Sent: Thursday, August 26, 2010 4:06 PM
                           To: Perez, Maria
                           Cc: McGriff, Bernard; Stampp, Kanika
                           Subject: CARE Suggestion 1522 - Kathy katerman

                           Maria,
                           Please include link for Switchboard Miami 211 on citynmb.

                           www.switchboardmiami.org

                           Pub./Private Partship. response on 8/26/10: Implemented by promoting
                           Switchboard Miami 211, a 24/7 counseling hotline.

                           Thanks – Bruce

                           Pub./Private Partship. response on 8/26/10: Implemented by promoting
                           Switchboard Miami 211, a 24/7 counseling hotline.

                           New workshop idea:
                           We had two suicides in 1 week over financial matters (being broke and lost their
                           job), do you think we could create a support group workshop for our community
                           run by 3-4 people (a social worker, or counselor, our chaplains, a job placement
                           agency rep)

                           So they could talk about their feelings, get support, get ideas on job opportunities
                           or sites to find jobs, ideas on ways to save money to get thru the tough times,
                           encouraging them to maintain supportive relationships thru trying times, how to
                           find strength in other activities during this time, how to focus on the good in their
                           life, make referrals for those that need more serious help. Talking about it may
                           help them feel better, and realize that their not alone, and that some others have it
                           even worse, and they might make a new friend at the meeting.
                            For example,… "Feeling depressed? Out of work? Finances got u down?... If so
                           attend this free workshop and discussion on August____ in the McDonald
                           Center…Together we can get through this…"
                            If we prevent one suicide (without ever mentioning the word suicide) it will be so
                           worth our efforts in organizing this. May be it becomes an ongoing group mtg if the
                           interest is there.
                           I think we could get media attention on this also.

1523         Being Done    Pub./Private Partship. response on 8/26/10: Being Done                                  Pub./Private Partshp.   Police
                           At all city ribbon cuttings + cermonies where we "Pledge to the Flag". It would be
                           a nice tradition to involve + use our own department heads (or assistant
                           department hds, or city employees) children to lead us in the pledge. This would
                           demonstrate a " family" atmosphere of caring. And would introduce our children to
                           local government + their parents work.


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1564         Review           From: Murphy, Paulette                                                                   Pub./Private Partshp.   Police
                              Sent: Friday, July 23, 2010 4:39 PM
                              To: Alexander, Bruce; Stampp, Kanika
                              Cc: McGriff, Bernard
                              Subject: FW: CARE suggestion 1564

                              #1564 – Under review

                              There is a ceramic and mosiac art studio ( on the corner of NE 164th Street and
                              NE 17th AVE. Perhaps a public/private partnership could be established between
                              that business and our new ceramics trailer program at Washington Park. A
                              partnership that benefits both entities. (ie. Instructor, lessons, supplies, etc.

1693                          Does the city have a mission statement? If so, please put it on the city web page        Workplace Efficiency    Police
                              for the public to see. I couldn’t find it there.

                                                    Total Suggestions by Employee                                         50

EMPLOYEE NAME : Keith Henry

I.D.         Status           Suggestion Description                                                                   Focus Area              Department
802          Duplicate        Similar suggestion for a 5K race - See 496                                               Pub./Private Partshp.   Leisure Services
                              Revenue committee response on 6/4/09: Funds must go to general fund.
                              As a means of bringing in revenues to the city, I am once again suggesting a 5k
                              memorial run for the late Marlvin Phillips who served this city for over thirty years.
                              Corporate sponsorship and other means could be identified as sources to bring in
                              much needed revenue. This, I'm proposing to be an annual event which could be a
                              precursor to the annual corporate run in Miami.

                                                    Total Suggestions by Employee                                          1

EMPLOYEE NAME : Kendra Woodroffe

I.D.         Status           Suggestion Description                                                                   Focus Area              Department
946          Being Done       Conservation committee response on 7/16/09: Duplicate - See 537 & 552. Being             Conservation            Finance
                              replaced as needed.
                              As a city that has the ability to provide water service to residential and commercial
                              consumers who we often plead with to conserve this precious resource, we ca be
                              an example by our choice to utilize motion sensor faucets to reduce wastage when
                              using the bathrooms/kitchen faucets. We can even have toilets that flush that way
                              too . . . it will also reduce the spread of germs that can result from contact from
                              flushing.


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                                                         Total Suggestions by Employee                                        1

EMPLOYEE NAME : Kenisha Adams

I.D.         Status                 Suggestion Description                                                                Focus Area              Department
135          Closed                 Pub./Private Partnership committee response on 5/20/10: Close - waiting for           Pub./Private Partshp.   Leisure Services
                                    funding.
                                    Pub./Private Partnership committee response on 4/15/10: Pending
                                    Pub./Private Partnership committee response on 11/19/09: Area has been
                                    identified behind the Y.E.S. Center for this project.
                                    Pub./Private Partnership committee response on 6/8/09.
                                    Kaboom playground equipment projects

136          Being Done             Cheerleading team for all football events                                             Workplace Efficiency    Leisure Services

291          Duplicate              10-9-09 Per Cmte: Will have to defer project to another fiscal year as there are no   Workplace Efficiency    Leisure Services
                                    funds to move ahead with this suggestion. Major costs involved with this type of
                                    system
                                    8-20-09 Per Cmte, seeking alternative source for funding. Cannot use LETF. Costs
                                    for this solution would require going out to RFP as in excess of $75,000
                                    Workplace Efficiency committee response on 7/16/09: See 59 & 472
                                    Software integrating Time keeping and payroll-Qqest Software Systems.

714          Defer To Future Year   CIP committee response on 8/20/09: Included in FY 2011 Master Plan.                   Capital Improvements    Leisure Services
                                    At Uleta Community Center, there has been several entries without authorization in
                                    the pool area and play ground area. For the pool, I suggest iron metal gates that
                                    are about 8 feet tall. And for the playground, I suggest the playground to become
                                    an open entry at all times because business operation are not open on Sundays.
                                    And, most familhy affairs take place on Sundays.
                                    Secondly, I recommend an expansion project on Uleta Park playground. I've
                                    enclosed business information for estimates, terms, and conditions on the pool
                                    and playground.

808          Duplicate              Duplicate - See 315, 384 & 644                                                        Pub./Private Partshp.   Leisure Services
                                    Pub./Private Partnership committee response on 6/8/09: Against County ordinance
                                    & NMB signage code. Revenue committee response on 6/4/09: Against County
                                    ordinance and NMB signage code.
                                    I suggest an expansion in advertising and promoting different programs. Such as,
                                    B.L.A.S.T., Intrumural Sports, etc. And a good way to promote is a big banner
                                    being shown on gates or road signs.

945          Closed                 Pub./Private Partnership committee response on 4/15/10: Close                         Pub./Private Partshp.   Leisure Services
                                    I suggest the city of NMB partnership with Krispy-Kreme to sell donuts and we
                                    earn a percentage from it.


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1018         Closed                 Public Private response on 12/22/09: Close - We are taking the maximum amount            Pub./Private Partshp.   Leisure Services
                                    of trips that our current budget allows. We do not have room or funding for a
                                    gymnastics program.
                                    I recommend more recreation trips for the staff and campers such as skating,
                                    canoeing, camping, etc. I also recommend gymnastics for the after school
                                    program.

1079         Closed                 Revenue response on 4/7/10: Rev.1079 Already on our web site, close                      Revenues                Leisure Services
                                    I suggest calendars be created for the upcoming years. The calendar format can
                                    illustrate our different special events the city offers every month. Also the city can
                                    profit revenues from city of NMB residents and employees.

1221         Implemented            Pub./Private Partnership committee response on 5/20/10: to be implemented when           Pub./Private Partshp.   Leisure Services
                                    funding is available.
                                    Pub./Private Partnership committee response on 4/15/10: Review.
                                    I suggest a youth outreach group/or program where other city's youths join in a
                                    program or event to socialize with other inner city youths. More like a field day.
                                    City's in mind: City of Opa Locka, City of Aventura, City of Miami Garden, City of
                                    Miami, City of Sunny Isles Beach, etc.

                                                          Total Suggestions by Employee                                          9

EMPLOYEE NAME : Kevin McIntosh

I.D.         Status                 Suggestion Description                                                                   Focus Area              Department
290          Defer To Future Year   Conservation committee response on 1/21/10: Defer to Future Year                         Conservation            Public Services
                                    Conservation committee response on 9/17/09: Mr. Austin reported implementation
                                    during next purchasing cycle.
                                    Replace V8 with V6 fleet vehicles.

                                                          Total Suggestions by Employee                                          1

EMPLOYEE NAME : Kevin Sims

I.D.         Status                 Suggestion Description                                                                   Focus Area              Department
107          Rejected               Revenue committee response on 6/24/09: new lockers recently purchased. Not               Revenues                Leisure Services
                                    financially feasible. Purchase coin lockers for swimming pool facilities

108          Implemented            Pub./Private Partnership committee response on 6/8/09. Youth, job, health ed             Grants/Pub./Priv.       Leisure Services
                                    grants/city program sponsorships from local businesses.

                                                          Total Suggestions by Employee                                          2

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EMPLOYEE NAME : Larry Gomer

I.D.         Status           Suggestion Description                                                                    Focus Area              Department
617          Duplicate          Duplicate/Rejected - See 315 & 384. Pub./Private Partnership committee                  Pub./Private Partshp.   Police
                                response on 6/8/09: Against County ordinance & NMB signage code. Revenue
                                committee response on 6/4/09: Against County ordinance and NMB signage code.
                                Rent sign space at local park ball fields to local businesses, similar to MLB or NFL.

1253         Closed             Revenue Committee response on 5/25/10: Rev #1253 Being done. Close                      Revenues                Police
                                Charge higher fees for non residents to use city facilities/fields, pool, etc…
                                Residents would pay current fees.

1258         Closed             Committee response on 4/12/10:                                                          Conservation            Police
                                From: Austin, Airia
                                Sent: Friday, April 09, 2010 5:22 PM
                                To: Scott, Esmond; An, Jeff
                                Cc: Stampp, Kanika; Alexander, Bruce
                                Subject: RE: Care Suggestion 1258

                                In south Florida we do not have enough wind at a constant velocity to make
                                turbines sustainable; hence the reason we are looking to solar systems and even
                                then we do not have enough real estate to for solar panels to make it viable. Also
                                the payback for such systems at this time is estimated at twenty plus years.
                                Thank you, Airia

                                Place small wind turbines on City Hall to generate electricity to partially power
                                operations on weekends, sell electricity back to FPL think green.

1586         Duplicate          Energy Committee response on 8/12/10: Duplicate - See 591. Also subject to              Energy                  Police
                                energy audit.
                                Police Department Suggestion: Consider tinting all windos on city buildings to
                                reduce energy costs. Initial up front fees will, in the long run be recovered by
                                savings on energy.

                                                      Total Suggestions by Employee                                         4

EMPLOYEE NAME : Laura Wozniak

I.D.         Status           Suggestion Description                                                                    Focus Area              Department
224          Closed             Reserves committee response on 8/20/09: Not equitable to customer.                      Reserves                Finance
                                Reserves committee response on 7/16/09: Pending.
                                Eliminate water restriction surcharge credits


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                                                 C.A.R.E. Program
                                             Suggestions by Employee

225          Closed   From: Supraski, Ben                                                                     Revenues   Finance
                      Sent: Wednesday, June 23, 2010 5:49 PM
                      To: Alexander, Bruce
                      Cc: Rivero, Carlos
                      Subject: Suggestion 225

                      Karim just called me and after a discussion and deliberation, Karim agreed to the
                      response I gave below.

                      225 – I have left two voice messages for Karim to call me regarding the hydrants
                      and he has not returned my calls as of yet, however, I believe he has been away
                      on vacation. My initial feeling on this matter is: charging one customer for a
                      hydrant located near their property multiple times because they have additional
                      accounts is not in the spirit in which this charge is intended.

                      After I confer with Karim, I will provide you with an additional response.

                      From: Supraski, Ben
                      Sent: Wednesday, June 16, 2010 6:03 PM
                      To: Rivero, Carlos
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: RE: CARE suggestions non-response

                      The following are my responses to the referred suggestions found below:

                      225 - I would like to discuss the merit of this suggestion with Karim and get back to
                      this Committee no later then June 22 with a response.

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 2:55 PM
                      To: Supraski, Ben
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Hi Ben. The items listed below need to come off the “review” and “referred”
                      categories and the “implemented” need to be confirmed so that Marcia can give
                      her report tomorrow. Please process accordingly. Thanks

                      Revenue committee response on 6/24/09: referred to Ben Supraski for review.
                      Resume policy of charging hydrant service to ea. acct. not ea. Customer




11/08/2010                                                                                                                         Page 236 of 480
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                                            Suggestions by Employee

235          Closed   From: Rivero, Carlos                                                            Revenues   Finance
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      235 Close, never clarified

                      From: Supraski, Ben
                      Sent: Wednesday, June 16, 2010 6:03 PM
                      To: Rivero, Carlos
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: RE: CARE suggestions non-response
                      235 - Customer Service, as a practice, never credits an account based on an
                      estimate reading. The suggestion needs to be clarified, an example would be
                      helpful.

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 2:55 PM
                      To: Supraski, Ben
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Hi Ben. The items listed below need to come off the “review” and “referred”
                      categories and the “implemented” need to be confirmed so that Marcia can give
                      her report tomorrow. Please process accordingly. Thanks

                      Revenue committee response on 6/24/09: referred to Ben Supraski for review.
                      Cease sub-meter estimates for credits when meter access not provided




11/08/2010                                                                                                                 Page 237 of 480
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                                                Suggestions by Employee

404          Being Done   From: Supraski, Ben                                                               Revenues   Finance
                          Sent: Wednesday, June 16, 2010 6:03 PM
                          To: Rivero, Carlos
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: RE: CARE suggestions non-response
                          404 - This is our standard policy and the procedure to ensure its adherence is:
                          Engineering coordinates with Customer Service and checks for any outstanding
                          customer bills and requires that they are paid in full before they proceed with
                          additional metering.

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 2:55 PM
                          To: Supraski, Ben
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: CARE suggestions non-response

                          Hi Ben. The items listed below need to come off the “review” and “referred”
                          categories and the “implemented” need to be confirmed so that Marcia can give
                          her report tomorrow. Please process accordingly. Thanks

                          Revenue committee response on 7/31/09: Referred to Ben Supraski.
                          Implement requirement that customer pays total amount due prior to receiving
                          additonal meters.




11/08/2010                                                                                                                       Page 238 of 480
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                                                Suggestions by Employee

405          Closed      From: Supraski, Ben                                                                     Revenues               Finance
                         Sent: Wednesday, June 23, 2010 5:49 PM
                         To: Alexander, Bruce
                         Cc: Rivero, Carlos
                         Subject: Suggestion 405

                         405 – After conferring with Gale Young and Lori Helton, we determined that there
                         would be no benefit to customer or City in implementing this billing format change.
                         To date, we have not had any customer complaints or inquiries regarding our
                         format and therefore feel a change is not warranted.

                         Referred to Ben Supraski and Susan Gooding-Liburd for review on 6/17/10.
                         From: Rivero, Carlos
                         Sent: Wednesday, June 16, 2010 3:43 PM
                         To: Gooding-Liburd, Susan; Trinka, Barbara
                         Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                         Subject: CARE suggestions non-response

                         Good afternoon. The following items seem to be “in limbo”. Please process and
                         remove from “referred” to either closed or implemented so that Marcia can present
                         her report. Thanks

                         Revenue committee response on 7/16/09: Review
                         Revise Miami-Dade billing to reflect number of units on the account instead of a
                         billing charge per regular or final bill.

1474                     I suggest the City of North Miami Beach get a legal opinion on when we can or           Revenues               Finance
                         should post late charges to the utility billing accounts and we should post these
                         late charges fairly and equaly. The amount of time monthly billed customers are
                         given to receive and pay their bills before late charges are posted to their accounts
                         varies. Customers from the city of Miami Gardens were given 17-20 days to
                         receive and pay a bill whereas customers form Sunny Isles Beach received 24-27
                         days, based on the last three months. Quaterly billed customers receive much
                         more time to pay their bill before late charges are posted to their accounts. Based
                         on the last ghree residential cysles, it is anywhere from 61 to 83 days. There will
                         be an increas in revenues if we are not posting all the late charges we should be

1475         Duplicate   7-9-10 Similar suggestion as card # 163. Not feasible at this time as we do not         Workplace Efficiency   Finance
                         have staff to operate a desk full time and trying to recruit volunteers does not
                         provide consistent and continuous service.
                         Start an information desk in the lobby of City Hall from 4-5 p.m. Currently every
                         person that walks into the Ctiy Hall lobby during this hour is being funneled to the
                         cashier's window as it is the only window open for business. During this time of
                         day all the money is out to be batched and bundled for the City's bank deposit
                         making 4-5 p.m. the worst time of the day to direct everyone to the cashier's
                         window.


11/08/2010                                                                                                                                        Page 239 of 480
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                                                     Suggestions by Employee

                                                    Total Suggestions by Employee                                       7

EMPLOYEE NAME : Laura Wozniak & Daniel Vazquez

I.D.         Status           Suggestion Description                                                                Focus Area   Department
408          Implemented      Turn off irrigation meters that are not in use to eliminate monthly bill. Down size   Exp./Cons.   Finance
                              irrigation meters that are not in use to reduce the minimum charge, homeland
                              security fee and DERM fee. Conservation committee response on 5/26/09:
                              Implemented

450          Referred         From: Rivero, Carlos                                                                  Revenues     Finance
                              Sent: Wednesday, June 16, 2010 3:43 PM
                              To: Gooding-Liburd, Susan; Trinka, Barbara
                              Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                              Subject: CARE suggestions non-response

                              Good afternoon. The following items seem to be “in limbo”. Please process and
                              remove from “referred” to either closed or implemented so that Marcia can present
                              her report. Thanks

                              Revenue committee response on 6/24/09: referred to Finance on 6/19/09.
                              Increase the fee for administrative expences when paying interest on deposits, by
                              adding the 1/2 of one percent current fee to the automatic annual rate indexing
                              ordinance.

451          Rejected         Revenue committee response on 6/4/09: Not feasible at this time. Create deposits      Revenues     Finance
                              for new services on bill, i.e. storm water and homeland security.

                                                    Total Suggestions by Employee                                       3




11/08/2010                                                                                                                                    Page 240 of 480
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                                                     Suggestions by Employee

EMPLOYEE NAME : Lavetta Parrish

I.D.         Status           Suggestion Description                                                               Focus Area   Department
541          Closed           From: Rivero, Carlos                                                                 Revenues     Leisure Services
                              Sent: Tuesday, July 13, 2010 12:02 PM
                              To: Alexander, Bruce
                              Cc: Fennell, Marcia
                              Subject: RE: CARE Suggestions Report
                              541 Close, no bags of any type should be given

                              From: Murphy, Paulette
                              Sent: Thursday, June 17, 2010 8:10 AM
                              To: Rivero, Carlos; Finney, Glenn
                              Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                              Subject: RE:

                              Hello Carlos,
                              Most of these suggestions were closed, but here is the info
                              541 – I will check with the library

                              From: Rivero, Carlos
                              Sent: Wednesday, June 16, 2010 3:09 PM
                              To: Murphy, Paulette; Finney, Glenn
                              Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                              Subject:

                              Hi folks. All of these “referred” items need to be resolved; either implemented or
                              closed. Also, the “implemented” items must be confirmed as such. Please update
                              these items so that Marcia can give a proper report. Thanks

                              Revenue committee response on 6/24/09: sent back for clarification on 6/19/09.
                              would suggest the library have reuseable bags, like at supermarkets, instead of
                              plastic bags. Library info could be printed on the bags.

1464         Closed           From: Rivero, Carlos                                                                 Revenues     Leisure Services
                              Sent: Thursday, July 15, 2010 3:50 PM
                              To: Alexander, Bruce
                              Subject: CARE
                              1464 Close – Initial investment too high

                              To provide income for the library, I am submitting the following suggestions:
                              1). Cloth bags, like supermarkets have , with Library info printed on them. (2)
                              make individual headphones and earbuds available for computer users to
                              purchase. (3). Make USB's available for patrons to purchase.


11/08/2010                                                                                                                                         Page 241 of 480
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                                                        Suggestions by Employee

                                                       Total Suggestions by Employee                                          2

EMPLOYEE NAME : Liliya Spektor

I.D.         Status              Suggestion Description                                                                   Focus Area             Department
751          Closed              8-28-09 Cmte determined that HR already has a system in place that provides              Workplace Efficiency   Public Services
                                 hiring regulations in accordance with the bargaining unit contract.(Civil Service)
                                 Attention H.R.
                                 Could you please accept employment applications from people who are currently
                                 volunteers for promotional positions? We have in the lab, one volunteer. His
                                 attitude is exceptional and he is very helpful. He would be a great value for our city
                                 as a permanent employee.

                                                       Total Suggestions by Employee                                          1




11/08/2010                                                                                                                                                         Page 242 of 480
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                                                   Suggestions by Employee

EMPLOYEE NAME : Lisa Baker

I.D.         Status          Suggestion Description                                                                Focus Area             Department
486          Implemented     Notice placed on InsideNMB on 9/14/09:                                                Revenues               Human Resources
                             EFFECTIVE IMMEDIATELY, THERE WILL BE A CHARGE FOR LOST ID & KEY
                             CARDS
                             $ 6.00 FOR KEY CARD
                             $ 3.00 FOR ID CARDS.
                             Should you have any question, please contact Human Resources at ext 2047.

                             Revenue committee response on 7/31/09: Referred to H.R.
                             Revenue committee response on 7/16/09: Refer to H.R. for Policy Review.
                             Revenue committee response on 7/13/09:
                             From: Rivero, Carlos
                             Sent: Monday, July 13, 2009 2:22 PM
                             To: Hobson, Beverly
                             Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                             Subject: CARE Idea No.486

                             Hello Beverly. The CARE Revenues and Expenditures Committee has determined
                             that this is a viable idea and you have been charged with the task of implementing
                             it through whatever means necessary. Please reply to all with your plan of action
                             for implementation. Copy of the idea has been attached. Thank you (and please
                             don’t kill the messenger :-)

                             We should start charging employees for lost ID & key cards. It costs the
                             department about $1,100 a year to re-order supplies. If we charged at least $5 per
                             replacement/lost key card, we would generate some of the cost that we spend to
                             purchase supplies.

534          Closed          We should have a fitness center (gym) for city employees. I know the Police           Workplace Efficiency   Human Resources
                             Department have their own gym, in which we do not have access to (unless you're
                             in the Weight Watchers Program). We should turn a room that we rarely use
                             (auditor room on 2nd floor) and put a few treadmills, exercise bikes, elliptical
                             machines and free weights. Just to help our city stay fit!
                             Workplace Efficiency response on 6/30/09: It is not feasible to use the get rid of
                             the Auditor's room in order to convert it to a gym. Also the cost of purchasing
                             equipment is not financially feasible at this time. If possible the matter would be
                             pursued if we could find an empty room within City hall and obtain free equipment.




11/08/2010                                                                                                                                                  Page 243 of 480
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                                                  Suggestions by Employee

680          Implemented   Volunteer committee response on 8/20/09: All departments are doing the best they      Volunteer Program   Human Resources
                           can to accommodate volunteers.
                           The city has implemented a volunteer program. ALL DEPARTMENTS should
                           participate and take in at least two volunteers into each department. We have very
                           few departments participating in this program and the participating departments
                           are becoming overwhelmed. We need to show the citizens of North Miami Beach
                           that we are helping our community.

735          Closed        Conservation committee response on 10/15/09: Close - individual department            Conservation        Human Resources
                           operations practice.
                           Conservation committee response on 9/17/09: No. 735: Have not seen this one
                           yet. But it can be easily implemented if individual sections have not done so.
                           Good practice, but saving is negligible.
                           In an effort to save office supplies, the city could secure the pens in customer
                           service areas where citizens and employees frequently need them inorder to fill out
                           paper work. For example: Building Department, Human Resources, Leisure
                           Services, Customer Service, etc.

736          Closed        Revenue committee response on 9/3/09: close per H.R. response.                        Revenues            Human Resources
                           From: Hobson, Beverly
                           Sent: Thursday, September 03, 2009 12:07 PM
                           To: Rivero, Carlos
                           Subject: RE: CARE Idea referral

                           I believe that Lisa is asking if the cost of the drug test can be absorbed by the
                           potential employee instead of by the City. This would certainly be a substantial
                           cost savings to the City if implemented. However, with our economy as it is and
                           so many people losing their jobs, I do not think this is a good time to impose this
                           fee on them.

                           When potential employees come in for drug screenings, we should not refund their
                           money if they are going to be city employees. We only keep their deposits if they
                           fail the screening. The cost for the drug screening deposit is $40. The drug
                           screening cost is an average of $30. per person. This will help us pay for all drug
                           screenings and for the city to make money for our budget. We do not request a
                           deposit from volunteers, interns and AARP employees for the drug screening
                           process.

817          Being Done    Public Services, Facilities Manager Mike Delgado reports that a mold remediation      Other               Human Resources
                           vendor (GLE) has been selected and that mold remediation is anticipated at the
                           beginning of FY 09-10.
                           There is a very bad smell of mold on the second floor by human resources. We
                           should have a company come in and test for mold and have it cleaned. This is a
                           health issue that needs to be taken care of asap.




11/08/2010                                                                                                                                             Page 244 of 480
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                                                           Suggestions by Employee

850          Being Done             Similar to suggestion #767 - Being Done                                                 Pub./Private Partshp.   Human Resources
                                    We should have an employee discount day at the new café. The prices are
                                    currently a little expensive for the employees. So they can get more business they
                                    should consider this, buy a sandwich and get a free soda. 10% off lunch or lunch
                                    specials for example: sandwich, soda and chips for $5.00 only on Tuesdays.

897          Defer To Future Year   Pub./Private Partnership committee response on 4/15/10: Defer To Future Year            Pub./Private Partshp.   Human Resources
                                    Pub./Private Partnership committee response on 11/19/09: Implementing.
                                    The NMB café should have a suggestion box. That way the employees can
                                    suggest ideas to make the café better for them (the café) and the employees (us).
                                    They should also have an employee discount day.
                                    See suggestion #767 - Patrick Rosiak Pub./Private Partnership committee
                                    response on 10/15/09: Being Done.
                                    September 2009 C.A.R.E. Suggestion Award Winner.
                                    As a way to encourage business at the café, why not have cards for patrons that
                                    rewards people for frequent purchases like the Ale House does. (Pay for six
                                    lunches and the seventh is free.).

898          Rejected               Pub./Private Partnership committee response on 11/19/09: Rejected.                      Pub./Private Partshp.   Human Resources
                                    See related suggestions - 767 & 897.
                                    The employee of the month and the winner of the CARE suggestion of the month
                                    should receive a voucher for lunch at the NMB Café. Doing this should cut back
                                    the cost of having lunch at a restaurant (with City Mgr.) which can be a little over
                                    priced.

899          Closed                 Revenue idea #899 – Close. Would compete with the City Café.                            Revenues                Human Resources
                                    Once a month, we should have a fundraiser open to public and employees where
                                    as we could sell raffle tickets or baked goods such as cakes, cookies, etc. (home
                                    made of course). This would help generate funds for the city to go towards
                                    city/employee functions, (Christmas Party) or Holiday Party.

966          Closed                 12-17-09 Per Cmte: suggestion not feasible                                              Workplace Efficiency    Human Resources
                                    Employees should receive a discount if they live in the city on their water and trash
                                    bills.

967          Being Done             Workplace Efficiency response on 12/3/09: # 967 – mark as already being done            Workplace Efficiency    Human Resources
                                    We have the city's phone directory online and it should also be made printable. It
                                    will save the city from printing new booklets for the 2009-10 directory. Not all
                                    employees have access to the city's web-site and the books that we currently have
                                    are not updated.

994          Being Done             12-17-2009 Per Cmte, this is already being done                                         Workplace Efficiency    Human Resources
                                    I think all departments should receive recognition for their care suggestions. No
                                    matter how many. All departments and all department heads should submit a care
                                    suggestion (Council, Mayor, City Manager, Legal, etc.). This will show employees
                                    what they think about helping our city.



11/08/2010                                                                                                                                                            Page 245 of 480
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                                                 Suggestions by Employee

995          Closed       Expenditures response on 12/10/09: All cell phone allowances were reviewed              Expenditures           Human Resources
                          some time ago and those determined not essential were cancelled. The remaining
                          cell phone allowances are required for emergencies.
                          Cell phone allowance cut backs. To save money, we should cut back on cell
                          phone allowances. Only those who really need a phone are the ones whom work
                          out in the field. (Supervisors, employees) this would save the city a lot of money.
                          $600. x 10 employees = $6,000 and that's for only 10 employees.

1060         Being Done   2-1-2010 There are already sucurity cameras pointed at the Employee Elevator            Workplace Efficiency   Human Resources
                          Security cameras should be installed by the "employees only" elevator for the
                          safety of our employees.

1061         Duplicate    Workplace Efficiency response on 1/20/10: 1061 is a duplicate of 210 for part 1.        Workplace Efficiency   Human Resources
                          Part 2 is not financially feasible at this point.
                          1. We should conduct quarterly fire drills and assign fire safety captains from each
                          floor to assist employees and visitors when such may occur. This will be good for
                          the safety of our city employees and visitors. I have been here for three years and
                          we have not had a fire drill yet.

                          2. We should give out literature for what to do in case of a fire written in English,
                          French/Creole, and Spanish. This will also help inform all on what to do in case of
                          a fire.

1148         Closed       2-23-2010 Per Cmte. Suggestion is similar to card # 999 which is not feasible at        Workplace Efficiency   Human Resources
                          this time.
                          We should have an "EMPLOYEE SWAP DAY", once a month an employee will be
                          selected to be the department head/supervisor for a day or one employee from
                          each department should switch with another employee from a different department
                          (like someone from customer service swap with someone from maintenance). That
                          way everyone will see how hard each and everyone here a the city works. It will
                          also be a great experience and fun.

1197         Duplicate    Duplicate see 1165                                                                      Volunteer Program      Human Resources
                          We should have a appreciation/luncheon for volunteers that work throughout the
                          city. We should also have volunteer of the month. They help us out when we need
                          them most with no pay at all. Some are AARP, Workforce, and even students and
                          they do their best. They should get recognition in some type of way.




11/08/2010                                                                                                                                                 Page 246 of 480
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                                                Suggestions by Employee

1198         Closed      3-29-2010 The committee was informed that the reason the employee picnic was            Workplace Efficiency   Human Resources
                         folded made part of the community festival was due to budgetary concerns. The
                         City could not afford to continue with separate festivals/picnic so they combined all
                         in order to keep the festivities but lower the cost.
                         For the past three years we have had a community festival that has been
                         incorporated with employee appreciation day. We should change it and have it just
                         for the employees and their family like it was before. We already cater to the
                         community with other festivals such as Easter, Christmas, Halloween, etc…and it
                         is starting to become a lil overwhelmeing as fas as the teenagers and groups of
                         gangs attending. Also the variety of vendors and activities for the employees and
                         their families have not been a good selection. We should do something different.
                         How about we call it "NMB Family Fun in the Sun Day" Locatiion could be at
                         OletaPark (like before) or do it at one of the city parks….serve BBQ chicken,
                         hotdogs, hamburgers,corn, etc….have a pie eating contest, or bake off contest,
                         potato sack race, maybe a lttle talent show!!! Have a volleyball, soccer or
                         basketball game (choice one) with team 2 team it could be employees v s
                         supervisors/dept heads. Give out awards ti 1st, 2nd 3rd place. Have arts and crafts
                         for the kids maybe a slide or and if you have it at Oleta they can go to the beach
                         and do other activities. But we need something JUST FOR THE CITY
                         EMPLOYEES AND FAMILIES to attend!!!! And no employees should have to work
                         that day b/c its just a day to relax!!!!!

1288         Duplicate   Duplicate see 1270                                                                      Workplace Efficiency   Human Resources
                         We should have an eating area for employees outside. Mayve in the breezeway
                         area were we have the BBQs or any other suggested area. That way the
                         employees can eat outside and enjoy the susn and fresh air.

1386         Duplicate   Duplicate see 1180, 1268                                                                Workplace Efficiency   Human Resources
                         We offer training class for excel, powerpoint, etc..,to our employees even though
                         not all employees use these applications. I think we should offer training classes to
                         all employees in either Spanish and Creole. That way everyone will be able to
                         communicate and understand the diversity culture of our community. We can have
                         our employees teach the classes and offer then a salary differential for their
                         services instead of hiring someone on the outside to teach the classes.

1387         Review      8-12-10 Still no response from HR                                                       Workplace Efficiency   Human Resources
                         7-9-10 Committee informed that HR will look into possibility.
                         Every year we have a great turnout for the corporate run. And we have so much
                         fun. Each year we have a new T-Shirt representing our city, we even won a few
                         times for best T-Shirts. We should have a contest to have our employees come up
                         with a logo for the new T-Shirts for next year. The prize could be a free
                         membership to to weight watchers at work for the 12 week session that we have
                         here.




11/08/2010                                                                                                                                                Page 247 of 480
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                                                     C.A.R.E. Program
                                                 Suggestions by Employee

1388         Rejected     From: Murphy, Paulette                                                                   Pub./Private Partshp.   Human Resources
                          Sent: Thursday, June 17, 2010 9:34 AM
                          To: Alexander, Bruce; Stampp, Kanika
                          Cc: Finney, Glenn
                          Subject: CARE CARDS

                          Hello –
                          Please note the care suggestions listed below:
                          1388 – Rejected, committee feels father’s would not be interested

                          Every year we have a mothers day breakfast to honor our great mothers. I think
                          we should also have a fathers day luncheon to honor our fathers.

1446         Being Done   All employees should be required to submit care suggestions. That way everyone           Workplace Efficiency    Human Resources
                          will have a input on improving the city.

1454         Closed       From: Perez, Maria                                                                       Workplace Efficiency    Human Resources
                          Sent: Thursday, July 15, 2010 3:34 PM
                          To: Alexander, Bruce
                          Subject: RE: CARE Suggestion 1454 - from Expenditures to Workplace Efficiency

                          Bruce
                          The committee agrees with the consensus of the CARE progress meeting
                          attendees. I will mark as not feasible. You also run into how it will adversely affect
                          the work of any given department many which are already understaffed.

                          Expenditures response on 7/15/10: refer to Workplace Efficiency.
                          During the summer months employees could elect to work 4 days a week and use
                          annual leave to make up that 1 day or if they don't have the time elect not to
                          receive any pay for that 1 day. This would be good opportunity for employees who
                          have children to spend more time with them when they are out of school for the
                          summer break.

1532         Closed       7-19-10 The committee has determined that the existing format for the                    Workplace Efficiency    Human Resources
                          employment application which is available online and in print in HR is sufficient to
                          satisfy our needs.
                          In order for the form to be fillable, HR would have to purchase software, re-create
                          the form and post to the web. Even if that were done there is no current
                          mechanism for that form to be emailed to the City. It would still have to be printed
                          and mailed /faxed in.
                          Therefore there is no added benefit at this time in switching.
                          Employment Application should have the ability to be filled out online and printed.

1534         Review       8-12-10 Awaiting response from PD                                                        Workplace Efficiency    Human Resources
                          7-19-10 Committee has requested the Chief's input as to whether or not there is a
                          necessity for these types of forms to be online.
                          Police officers employment applications for certified and non certified should be
                          available on the city's website.

11/08/2010                                                                                                                                                   Page 248 of 480
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                                                       Suggestions by Employee

1535         Closed              From: Rivero, Carlos                                                                 Expenditures           Human Resources
                                 Sent: Tuesday, August 10, 2010 3:44 PM
                                 To: Alexander, Bruce
                                 Subject: Rev & Exp. Update

                                 1535 Close, this is very confusing if the employee uses the wrong side.

                                 We need to use two sided time cards or two weeks at a time, this will help us save
                                 money.

1664                             We should start charging te contractors a fee when they do not return their access   Revenues               Human Resources
                                 key cards. We issue them a temporary contractor access badge when they are
                                 doing work in the city. Just send them an invoice for non return of city property
                                 fee of $6.50 each. These key cards are very expensive, this way we could
                                 generate some of the revenue that we spend in purchasing them.

1665                             In Human Resources we have temporary key cards for employees when they               Revenues               Human Resources
                                 leave or misplace their own. We need to start charging for the use of them. We
                                 had several key cards that have not been returned , and we have to stop the
                                 access on that key card. We need to start chargeing a $1.00 non refundable fee
                                 for each time they request to use a temporary key card for the day.

                                                      Total Suggestions by Employee                                     30

EMPLOYEE NAME : Lisa Fogelgren

I.D.         Status           Suggestion Description                                                                  Focus Area             Department
194          Being Done          Provide C.A.R.E. suggestion cards on IndsideNMB and city website                     Email Response Sent    Police

                                                      Total Suggestions by Employee                                       1

EMPLOYEE NAME : Lisa Kloack

I.D.         Status           Suggestion Description                                                                  Focus Area             Department
320          Rejected            Have individual departments produce their own graphic design projects.               Workplace Efficiency   Public Services

                                                      Total Suggestions by Employee                                       1




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EMPLOYEE NAME : Lorenzo Hall

I.D.         Status            Suggestion Description                                                          Focus Area             Department
293          Closed            From: Rivero, Carlos                                                            Revenues               Leisure Services
                               Sent: Tuesday, July 13, 2010 12:02 PM
                               To: Alexander, Bruce
                               Cc: Fennell, Marcia
                               Subject: RE: CARE Suggestions Report
                               293 Close

                               Ticket Master Distributor for P.A.T., other facilities & pay utility bills

                                                      Total Suggestions by Employee                                1

EMPLOYEE NAME : Lori Helton

I.D.         Status            Suggestion Description                                                          Focus Area             Department
72           Being Done        Conservation committee response on 11/19/09: Being Done - Duplicate - see 205   Conservation           Finance
                               & 901.
                               Eliminate purchase of interoffice manila envelopes/recycle current supply

73           Implemented       Elim. Council Conf., Mtg. agendas & minutes/Published on citynmb.com            Workplace Efficiency   Finance




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92           Closed     From: Rivero, Carlos                                                               Expenditures   Finance
                        Sent: Thursday, July 08, 2010 5:15 PM
                        To: Alexander, Bruce; Fennell, Marcia
                        Cc: Stampp, Kanika
                        Subject: RE: CARE Suggestions Report

                        The committee has cleaned the Expenditures List by contacting the various
                        involved individuals and getting answers over the telephone. Please amend as
                        follows:

                        #92 Close. IT Department manages this process

                        From: Rivero, Carlos
                        Sent: Wednesday, June 16, 2010 1:59 PM
                        To: O'Connor, Brian
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: CARE suggestions non-response

                        Good afternoon Brian, the suggestions below have been forwarded to you along
                        the life of the program and need to come off the “referred” column. Please
                        process them accordingly so that Marcia can give a progress report.
                        Thanks

                        Expenditure committee response on 10/7/09:
                        Expenditures #92 Sent to Brian O’Connor.
                        Expenditure committee response on 9/17/09: resend to Brian O'Connor for review /
                        report next meeting.
                        Expenditure committee response on 6/24/09: resend to Brian O'Connor for review.
                        Expenditure committee response on 6/4/09: Being reviewed by purchasing.
                        Office Depot electronics trade-in & recycling program for gift cards.

313          Rejected   Expenditure committee response on 6/4/09: Software not affordable at this time.    Expenditures   Finance
                        Cashier's window customer check payments by Electronic Check Conv.




11/08/2010                                                                                                                          Page 251 of 480
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386          Closed        From: Rivero, Carlos                                                                   Expenditures   Finance
                           Sent: Thursday, July 08, 2010 5:15 PM
                           To: Alexander, Bruce; Fennell, Marcia
                           Cc: Stampp, Kanika
                           Subject: RE: CARE Suggestions Report

                           The committee has cleaned the Expenditures List by contacting the various
                           involved individuals and getting answers over the telephone. Please amend as
                           follows:

                           #386 Close. This is a contractual obligation

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 3:56 PM
                           To: Hobson, Beverly; Snow, Ellen
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon. The following items sent to you in the past cannot remain
                           “referred” indefinitely. Please review and change these to either implemented or
                           closed so that Marcia can give her report. Thanks

                           Expenditure committee response on 10/7/09:
                           Expenditures #386 Sent to Beverly H. and Mac S.
                           Expenditure committee response on 9/17/09: Report next meeting. Union
                           contractual negotiations in progress.
                           Expenditure committee response on 6/24/09: referred to H.R. and Mac Serda for
                           review. Expenditure committee response on 6/4/09: Union issue.
                           Eliminate use of Comp Time hours as "hours worked" when determining eligibility
                           for overtime in the Police Dept. Mar 2008-Feb 2009 OT and Comp Time analysis
                           reveals almost $100,000 in potential savings.

660          Implemented   Expenditure committee response on 9/17/09: Implemented.                                Expenditures   Finance
                           Expenditure committee response on 7/31/09: Referred to Customer Service.
                           As part of the I-CARE Water Donation Fund that is being started up, include
                           promotions to have people round-up their payment… "Keep the change, because I-
                           CARE"…some sort of catchy phrase to that effect. For example, if someone's
                           utility bill is $56.30, they could send in $57.00 and the $.70 cents change would be
                           donated to the I-CARE Water Donation Fund to help those in financial need keep
                           their water flowing.




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871          Implemented   Revenue Committee response on 12/14/09:                                             Revenues       Finance
                           From: Hobson, Beverly
                           Sent: Monday, December 14, 2009 2:12 PM
                           To: Rivero, Carlos
                           Cc: Baker, Kelvin; McGriff, Bernard; Perez, Maria
                           Subject: Care suggestions 871 & 892

                           871     The $125.00 fine for the Red Light Camera will be charged to the
                           employee driving the vehicle per the City Manager .

                           Revenues Idea #871 – Forwarded to Beverly H. on 11/24/09
                           Any employees driving city vehicles that run a NMB Light Camera should have to
                           pay the $125 fine. Since the vehicle is photographed and time-stamped, the city
                           should attempt to identify the driver of that vehicle on that day, and make them
                           accountable for the fine.

                           It should also be noted in their HR file in order to track repeated violators.

                           The only exception would be an emergency vehicle going thru the intersection that
                           was on a legitimate emergency.

                           One employee per week caught running a red-light camera could net $6,500 per
                           year.

979          Closed        Expenditures response on 2/9/10: Close. Forms given out from Finance. Rest          Expenditures   Finance
                           mailed to avoid fraud.
                           Save postage by not mailing W-2's to current employees. They can still be placed
                           in envelopes and sealed (for privacy purposes), but distributed to depts with
                           paychecks. Approximately 500 full-time employees X 44 cents = $220. Savings
                           would be more if we also included the part-timers.




11/08/2010                                                                                                                              Page 253 of 480
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1058         Duplicate   January 2010 CARE Award Winner                                                             Expenditures   Finance
                         Initiate a study to convert billing and collection of sanitation and storm water utility
                         fees from the current monthly quarterly utility bill by the city, to a non-ad valorem
                         assessment that gets billed annually on the County Property Tax bill.
                         Other cities that recently changed methods: Bal Harbour Village (sanit only), North
                         Miami (sanit & storm water) and Miami Shores (sanit & storm water).
                         Current staffing levels in Customer Service are unable to keep up with collection
                         efforts of these ever-growing unpaid receivables. It would have a positive affect on
                         revenue receipts and cash flow, and there would be a decrease in Lien Filing fees,
                         and man hours required to file liens for unpaid fees.
                         RESULT - Decrease in filing fee expenditures, and increase in revenue receipts.
                         See attached references.
                         DUPLICATE - Brian O'Connor
                         See Suggestion - 568 Revenue committee response on 7/13/09: Done already -
                         CLOSE.
                         Remove the billing of garbage collection from the water/utility bill and place it on
                         the tax bill tying the bill to the property owner instead of renters. This will help to
                         ensure that the garbage bill will be paid and reduce the amount of write-offs for
                         renters.




11/08/2010                                                                                                                                   Page 254 of 480
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1163         Being Done   From: Rivero, Carlos                                                                   Revenues   Finance
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          1163 Close, this is done through the permit process

                          From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]
                          Sent: Wednesday, June 16, 2010 3:04 PM
                          To: Rivero, Carlos; Serda, Mac
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: RE: CARE suggestions non-response

                          I have answered the ones I have authority over. (In yellow)
                          I will speak to Lori on this. I am not sure how either the police or code have
                          anything to do with this. This would be very time consuming for whoever does the
                          research. MD County does the investigations into HSE fraud and they are very far
                          behind on cases.

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 1:44 PM
                          To: Serda, Mac; Carney, Tom
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: CARE suggestions non-response

                          Good afternoon, the following CARE suggestions, which have been sent to you in
                          the past, still appear as unresolved. Please try to remove these from the “referred”
                          column so that Marcia can give her progress report. Thanks

                          Tom Carney response on 4/9/10:
                          -----Original Message-----
                          From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]
                          Sent: Friday, April 09, 2010 1:38 PM
                          To: Alexander, Bruce
                          Cc: Rivero, Carlos
                          Subject: RE: CARE Suggestions 1163 & 1164

                          I will speak to Lori on this. I am not sure how either the police or code have
                          anything to do with this. This would be very time consuming for whoever does the
                          research. MD County does the investigations into HSE fraud and they are very far
                          behind on cases.

                          Revenue response on 4/7/10: Rev.1163 Forwarded to Tom Carney on 4/7/10.
                          Examine property appraiser records for city parcels listed as Vacant Land and
                          determine that they are still in fact undeveloped.
                          Key indicators -
                          1) water usage
                          2) building visible on satellite imagery (google maps, etc)
11/08/2010                                                                                                                            Page 255 of 480
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             3) CO issued by building dept

             The 2009 Tax Roll contains 245 parcels with Land Use="VACANT LAND"

             The 2010 Tax Roll is currently being prepared and finalized by July 1, 2010 and
             they use January 1, 2010 as the date to base that year's assessments on. So we
             would need to identify any that have been developed since Dec 2008.




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1164         Closed   From: Rivero, Carlos                                                                   Revenues   Finance
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      1164 Close, no manpower

                      From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]
                      Sent: Wednesday, June 16, 2010 3:04 PM
                      To: Rivero, Carlos; Serda, Mac
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: RE: CARE suggestions non-response

                      I have answered the ones I have authority over. (In yellow)

                      (already answered)

                      From: Rivero, Carlos
                      Sent: Wednesday, June 16, 2010 1:44 PM
                      To: Serda, Mac; Carney, Tom
                      Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                      Subject: CARE suggestions non-response

                      Good afternoon, the following CARE suggestions, which have been sent to you in
                      the past, still appear as unresolved. Please try to remove these from the “referred”
                      column so that Marcia can give her progress report. Thanks

                      February 2010 CARE Award Winner
                      Tom Carney response on 4/9/10:
                      -----Original Message-----
                      From: Carney, Tom [mailto:Tom.Carney@nmbpd.org]
                      Sent: Friday, April 09, 2010 1:38 PM
                      To: Alexander, Bruce
                      Cc: Rivero, Carlos
                      Subject: RE: CARE Suggestions 1163 & 1164

                      I will speak to Lori on this. I am not sure how either the police or code have
                      anything to do with this. This would be very time consuming for whoever does the
                      research. MD County does the investigations into HSE fraud and they are very far
                      behind on cases.

                      Revenue response on 4/7/10: Rev.1164 Forwarded to Tom Carney on 4/7/10
                      Examine property tax exemptions more closely to determine possible property tax
                      exemption fraud.

                      Exemptions area granted for non-profits, education, and religious orgs but only
                      when property is entitled to exemption. Just because the owner is a non-profit or
                      religious org. doesn't necessarily mean they are automatically entitled to the
11/08/2010                                                                                                                        Page 257 of 480
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                           exemption. See FS 196 for more detail.

                           If an owner was granted a disability exemption, the exemption ceases when they
                           pass away. Sometimes family members don't report when the owner has passed
                           away, in order to retain the exemption.

                           The 2009 Tax Roll contained 388 parcels with $89 million in 'other' exemptions, not
                           related to Homestead and Widow exemptions. See attached breakdown.

                           If these exemptions are reduced by 20%, the revenue gained could be $135,000.

1182         Closed        From: Rivero, Carlos                                                                    Revenues   Finance
                           Sent: Tuesday, July 13, 2010 12:02 PM
                           To: Alexander, Bruce
                           Cc: Fennell, Marcia
                           Subject: RE: CARE Suggestions Report
                           1182 Close, BTR sweep in process

                           The City publishes a Business Directory on its web site, however many are being
                           listed regardless of whether they have paid their Business Tax Receipt. Do not list
                           businesses that have not renewed their annual business license.

1183         Implemented   Revenue response on 4/7/10: Rev.1183 Implemented, close                                 Revenues   Finance
                           Review Accounts Recievables due from vendors that the City does business with
                           to determine if they have past due obligations to the City. Notify them of their
                           obligations, and suspend further remittances &/or business until they are current.

                           Example, Company A operates a business in the City and has paid their Business
                           Tax Receipt (billed over 6 mths ago), hasn't paid Off-Duty Police services, or is not
                           current with their Water Bill. Flag the vendor in such a way to prevent further bills
                           from getting processed thru Procurement,; place a hold in check remittances.

                           Have already identified almost $12,00 due in BTR's alone.




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1321         Being Done   From: Rivero, Carlos                                                                  Revenues   Finance
                          Sent: Tuesday, July 13, 2010 12:02 PM
                          To: Alexander, Bruce
                          Cc: Fennell, Marcia
                          Subject: RE: CARE Suggestions Report
                          1321 Close, we do this already

                          From: Supraski, Ben
                          Sent: Wednesday, June 16, 2010 6:03 PM
                          To: Rivero, Carlos
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: RE: CARE suggestions non-response
                          1321 - Providing payment arrangements for all of our customers is a commonly
                          utilized standard procedure to any of our customers who may need and request it.
                          If a delinquent customer has no arrangements with us, then their water service will
                          be turned off.

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 2:55 PM
                          To: Supraski, Ben
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: CARE suggestions non-response

                          Hi Ben. The items listed below need to come off the “review” and “referred”
                          categories and the “implemented” need to be confirmed so that Marcia can give
                          her report tomorrow. Please process accordingly. Thanks

                          Revenue Committee response on 6/7/10: Rev #1321 Forwarded to Ben Supraski
                          on 5/25/10
                          Revenue Committee response on 5/25/10: Rev #1321 Forwarded to Ben Supraski
                          on 5/25/10
                          Review outstanding Accounts Recievable from employees that may City
                          "customers" (ie. Taxpayers or utility customers).

                          Negotiate payment plans to remit unpaid taxes or past due utility bills via payroll
                          deductions.




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1322         Duplicate   From: Rivero, Carlos                                                                    Revenues       Finance
                         Sent: Tuesday, July 13, 2010 12:02 PM
                         To: Alexander, Bruce
                         Cc: Fennell, Marcia
                         Subject: RE: CARE Suggestions Report
                         1322 Close, duplicate

                         Review outstanding Account Recievables from employees that may be City
                         "customers" (ie. Tax payers or utility customers) Enable employees to satisfy
                         these obligations by reducing the comparable value of leave time from their
                         balances.

                         For example if an employees is delinquent $600 on their water bill, and they make
                         $15 per hour, allow them to cash-in 40 hours of leave time to satisfy the obligation.

1382         Duplicate   duplicate see 184, 412                                                                  Expenditures   Finance
                         Allow employees to take unpaid days off, if staffing levels will allow their absense.
                         Also known as a Voluntary Furlough program.
                         Would be useful for those employees that have little or now leave time available ,
                         but need to take time off anyway
                         Might be used by those nearing retirement that would prefer to work part-time, but
                         need to keep their health insurance benefits.
                         Typically unpaid days off are viewed in a punitive fashion, but the use of unpaid
                         leave requested on a voluntary basis should be viewed in a positive fashion,
                         beneficial to the organization as a cost-saving measure.

1461                     Review Business Tax Receipt (BTR) exemptions.                                           Revenues       Finance

                         76 businesses currently receive exemptions from BTR fees for a variety of reasons:
                         Religious and charitable institutions, all non-profits regardless of type, and age
                         exemptions.

                         Are exemptions being applied properly to non-profit private schools? $2,332
                         Do CPAs, attorneys, & anyone over the age of 65 qualify for an "age exemption"
                         as per FS 205.162?
                         Age exemptions=$1,443

                         Ord 2010-07 - new BTR fee schedule has NON-PROFIT ORGS 503(c)(3) = no fee
                         not all non-profit orgs are the same. For instance, a Chamber of Commerce is
                         referred to as a 501(c)6), according to the IRS code regarding tax-exempt status.

                         (see attachments)

                                               Total Suggestions by Employee                                       17



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EMPLOYEE NAME : Lucille Chatfield

I.D.         Status            Suggestion Description                                                                    Focus Area             Department
144          Closed             Expenditures committee response: In progress by new Chief Procurement Officer,           Exp./Energy            Leisure Services
                                Brian O'Connor. 1) Purchasing policy review.
                                Energy committee response: Implemented 2) A/C systems and lights off when not
                                in use.

                                                      Total Suggestions by Employee                                          1

EMPLOYEE NAME : Lucy Athis

I.D.         Status            Suggestion Description                                                                    Focus Area             Department
1365         Implemented        6-18-10 Follow-up from CS Mgr: Customer Service staff logs every call that they          Workplace Efficiency   Finance
                                receive and are collected and maintained for a three month period. Any of the
                                calls that merit attention are provided for and the action taken is entered within our
                                database, so a chronology of collection and or maintenance records is maintained
                                electronically.

                                6-7-2010 Cmte informed by CS Manager that there is already a system for
                                capturing this information however he needs to meet with staff so they are all
                                informed and can establish guidelines for consistency and format for usage.
                                5-18-2010 Cmte requesting opinion from Customer Service Manager
                                Create a system in which each account can be noted each time there is contact
                                with that particular account/customer. This would bring clarity and may decrease
                                call time or amount of phone calls if good records are kept.
                                Ex:
                                5/12/10 LIA-Completed C.A.R.E. suggestion card. Await results.
                                5/13/10 NMB-Received C.A.R.E. suggestion card. Reviewing…
                                05/15/10-NMB-Suggestion approved.

                                                      Total Suggestions by Employee                                          1

EMPLOYEE NAME : Lucy Jackson

I.D.         Status            Suggestion Description                                                                    Focus Area             Department
540          Rejected           Revenue committee response on 6/24/09: city cannot sell or compete. Consider             Revenues               Leisure Services
                                selling stationary and/or office supplies.

                                                      Total Suggestions by Employee                                          1

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EMPLOYEE NAME : Luis Mendoza

I.D.         Status            Suggestion Description                                                                  Focus Area             Department
278          Duplicate         Expenditures committee response on 6/4/09: Duplicate - See #216 - A valuable            Expenditures           Public Services
                               community outreach program that should not be eliminated at this time.
                               Discontinue bottling water

                                                    Total Suggestions by Employee                                          1

EMPLOYEE NAME : Mac Serca

I.D.         Status            Suggestion Description                                                                  Focus Area             Department
1503         Closed            6-30-10 The Police Department who coordinates the manual would have to provide          Workplace Efficiency   Police
                               it in a compressed PDF format for it to be placed on insideNMB. HOWEVER the
                               book does contain personal information in the for of contact lists for employees that
                               may not be appropriate to post. In addition there is confidential system information
                               regarding Information Technologies that would have to be removed prior to posting.
                               There may be other departments with the same situation. The book was intended
                               for administrative level usage and for EOC. Perhaps there is a better format for
                               sharing this data electronically without posting on InsideNMB. That venue is not
                               feasible.

                               Place unusual occurance manual on insidenmb.

                                                    Total Suggestions by Employee                                          1

EMPLOYEE NAME : Mac Serda

I.D.         Status            Suggestion Description                                                                  Focus Area             Department
95           Referred          Expenditure committee response on 8/20/09: no response regarding review.                Exp./Rev./WP Eff.      Police
                               Expenditure committee response on 7/16/09: re-referred to Brian O'Connor, Chief
                               Procurement Officer. Eliminate waivers of bid for items under $25,000

299          Review            Revenue committee response on 8/20/09: still under review.                              Rev./Pub./Priv.        Police
                               Revenue committee response on 6/24/09: being reviewed by Dr. An.
                               Pub./Private Partnership committee response on 6/8/09: in review by Dr. An.
                               Sell ads for NMB bottled water labels.

300          Duplicate         Expenditure committee response on 7/13/09: Duplicate - See 575 & 588                    Expenditures           Police
                               Paperless utility billing w/a 1-time incentive-save postage-on-time pymnts.


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332          Referred   From: Rivero, Carlos                                                                   Revenues       Police
                        Sent: Wednesday, June 16, 2010 3:43 PM
                        To: Gooding-Liburd, Susan; Trinka, Barbara
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: CARE suggestions non-response

                        Good afternoon. The following items seem to be “in limbo”. Please process and
                        remove from “referred” to either closed or implemented so that Marcia can present
                        her report. Thanks

                        Establish ISF checks/bad dept policy & vendor to collect bad debts

333          Rejected   Expenditures response on 6/4/09: Union issue. Eliminate "dbl + 1/2" time during        Expenditures   Police
                        declared emergencies it's excessive

402          Rejected   From: Mac Serda <Mac.Serda@nmbpd.org>                                                  Revenues       Police
                        Date: Wed, 16 Jun 2010 14:14:33 -0400
                        To: "Rivero, Carlos" <Carlos.Rivero@citynmb.com>
                        Conversation: CARE suggestions non-response
                        Subject: Re: CARE suggestions non-response

                        402 Rejected – not included during contract negotiations.

                        From: Rivero, Carlos
                        Sent: Wednesday, June 16, 2010 1:44 PM
                        To: Serda, Mac; Carney, Tom
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: CARE suggestions non-response

                        Good afternoon, the following CARE suggestions, which have been sent to you in
                        the past, still appear as unresolved. Please try to remove these from the “referred”
                        column so that Marcia can give her progress report. Thanks

                        April 2009 C.A.R.E. Suggestion Award Winner
                        Increase police off duty rate from $35.50 to $40.00 hourly. Presently the city
                        keeps $5.50/hr which barely covers FICA ($2.30/hr) fuel and vehicle maintenance.
                        Since there are sometimes bad debt expenses, ISF check costs, plus an
                        employee handling billing and scheduling, more revenue would help offset costs.
                        Total off duty hours = 25,000 annually. If the city kept the additional $4.50/hr it
                        would yield $112,500 additional revenue.

456          Closed     Expenditure committee response on 6/4/09: Replaced by Suggestion #474 -                Expenditures   Police
                        Tuition Reimbursement should not provide free training for employees as they
                        prepare to retire. Perhaps employees with less than 15 years should be eligible.
                        Or, employees should be required to stay 5 years after graduation or pay back the
                        entire educational costs.



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457          Implemented            CIP status report received on 5/21/09: $10K minimum. CIP policy should exist           Capital Improvements   Police
                                    defining what dollar threshold and what the useful life is for projects/equipment to
                                    qualify for the CIP.

471          Closed                 Ensure no employee is issued more than one computer or vehicle. City assets            Workplace Efficiency   Police
                                    should not be kept or stored at employee's home.
                                    8-17-2009 matter is resolved, no employee has more than one device.

472          Defer To Future Year   10-9-09 Per Cmte: Will have to defer project to another fiscal year as there are no    Workplace Efficiency   Police
                                    funds to move ahead with this suggestion. Major costs involved with this type of
                                    system
                                    Workplace Efficiency committee response on 9/17/09: Still in review / report next
                                    meeting.
                                    8-20-09 Per Cmte, seeking alternative source for funding. Cannot use LETF. Costs
                                    for this solution would require going out to RFP as in excess of $75,000
                                    Workplace Efficiency committee response on 7/16/09: See 59 & 291.
                                    Implement a leave/OT system for tracking employees' time. Purchase a system
                                    and have it connected to the payroll module to accurately track leave and OT city-
                                    wide.

473          Duplicate              Energy committee response: Policy forthcoming. Eliminate personal heaters - it is      Energy                 Police
                                    a waste and a fire hazard.

474          Being Done             Expenditure committee response on 6/4/09. Ensure tuition reimbursements are            Expenditures           Police
                                    work related and the degree will be used by employees planning to stay. The city
                                    should no pay for an employee preparing to separate service with the city.
                                    Perhaps the employee should repay tuition if service is terminated within 5 years,
                                    or employees with more than 18 years of service are not eligible for tuition.

475          Implemented            CIP status report received on 5/21/09: Starting in FY 2010 all projects with +$10K     Capital Improvements   Police
                                    estimate will be submitted to CIP. Develop and implement CIP policy to define
                                    what purchases should be planned via the CIP Committee. Example, all
                                    purchases + $10,000 and with a useful life +5 years must be developed and
                                    approved by the CIP with input from the departments. By channeling all major
                                    purchases through the CIP, it will accomplish the following objectives: 1. Alligns
                                    major purchases with city goals, 2. Establish a central list and planning source for
                                    all major purchases/repairs, 3. Ensure major purchases are planned correctly by
                                    seeking input from Building, Engineering, IT, etc.




11/08/2010                                                                                                                                                 Page 264 of 480
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                                                            Suggestions by Employee

506          Defer To Future Year   10-9-09 Per Cmte: Info Tech in middle of major system migration which when                 Workplace Efficiency   Police
                                    done the changes will have addressed these issues
                                    Workplace Efficiency committee response on 9/17/09: Still in review / report next
                                    meeting.
                                    8-20-09 Per Cmte, currently printing done on machines that are licensed. Buying
                                    new licenses cost between $2000-3000 dollars. Working with Info Tech to see if
                                    those machines that are already licensed can have option to print to their
                                    machines.
                                    Allow Financial Management System to print locally not just to the City Hall printer.
                                    Presently, all accounting/budget documents print only at one printer located a City
                                    Hall. Depts. Must walk over to City Hall each time printing is done.

507          Closed                 Conservation committee response on 7/16/09: Not feasible. However, will be                 Conservation           Police
                                    placed on InsideNMB "Going Green" tips.
                                    Where possible, fax machines should use only "reused" paper, that is paper that
                                    has been reclaimed from the copy machine and no longer needed.

508          Being Done             To help residents recognize city vehicles while on the road, and to further the            Workplace Efficiency   Police
                                    "visibility" of all city workers, it should be mandatory that all city vehicles that are
                                    operated within the city limits have magnetic or permanent emblems that easily
                                    identify the vehicles as a city vehicles. The obvious exception would be any vehicle
                                    currently involved in an undercover operation.

509          Closed                 Revenue committee response on 6/24/09: Costs included in facility rental fees.             Revenues               Police
                                    Revenue committee response on 6/4/09: Need clarification from Mac Serda. Any
                                    organization (including employees with outside employment as trainers) utilizing
                                    city facilities for training on behalf of an outside agency must pay a fee. Free
                                    spots, especially when not utilized is not a substitute. They also must not bring
                                    their own refreshments and utilize our vending machines and café. They must also
                                    pay the following fees: Room setup and clean-up - includes restroom service and
                                    security access to city building, deposit for stains in carpet, coffee service, ice,
                                    parking - includes access to police secured parking facility.

510          Closed                 Energy committee response on 7/16/09: PD operational issue.                                Energy                 Police
                                    The back door to the PD is often "propped" wide-open with the use of a sand bag -
                                    however when entering or exiting the building, I often move the sandbag and close
                                    the door, yet no one is around to notice. We have CIs in the back waiting to speak
                                    with VIN or other Task Force personnel. This is a safety issue and reduces the
                                    effficiency of AC units in the building.

511          Being Done             Safety equipment (i.e. safety shoes) should be provided by the department                  Workplace Efficiency   Police
                                    whether the employee is full-time or part-time; and whether the employee is
                                    AFSCME or contract. It the department has determined safety shoes are needed
                                    and required in a particular location, the department should provide the equipment.




11/08/2010                                                                                                                                                     Page 265 of 480
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                                                 Suggestions by Employee

602          Implemented   7-31-09 Cmte suggesting that City Clerk's office establish a line of communication    Workplace Efficiency   Police
                           with PD to accomplish this.
                           Emergency contact info at the Police Department is not up to date. This causes
                           problems when the business is found unsecured. The Police Department has to
                           call out a locksmith or board-up company to secure the facility. Clerk's office
                           should ensure emergency contact information is current and forwarded to the
                           Poice Department.

638          Closed        Workplace Efficiency committee response on 7/16/09: Not feasible due to               Workplace Efficiency   Police
                           budgetary constraints.
                           Provide all Dept. Heads with an account and funding to allow them to award
                           bonuses to employees. These bonuses would only be available to employees
                           earnig less than $40,000 annually. This is a way of showing sincere appreciation to
                           very hardworking but lower paid employees in the city.

723          Closed        9-3-09 Cmte determined that due to contractual obligations and union agreements       Workplace Efficiency   Police
                           this is not a feasible suggestion. (potential overtime and wage/hour issues)
                           Secondary part-time employment - Allow full-time employees to work in part-time
                           positions provided the work is in a different occupational category. For instance,
                           perhaps Leisure Services employees could work during festival doing set-up or
                           take-down. This would be instead of O.T. pay to Public Servcies. The city of Ft.
                           Lauderdale offers this for their special events.

765          Closed        9-3-09 Cmte determined that the City cannot enforce such requirements therefore       Workplace Efficiency   Police
                           suggestion not feasible.
                           Cell Phone Policy:
                           Amend cell phone policy to require cell phones be left on and/or voice mails to be
                           returned within one hour.




11/08/2010                                                                                                                                       Page 266 of 480
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                                               Suggestions by Employee

769          Rejected   Susan Gooding-Liburd response on 10/13/09:                                           Revenues   Police
                        ________________________________________
                        From: Gooding-Liburd, Susan
                        Sent: Tuesday, October 13, 2009 10:23 AM
                        To: Rivero, Carlos
                        Cc: Alexander, Bruce; McGriff, Bernard; CARE Reserves & Revenues & Expenses
                        Committee
                        Subject: CARE Idea referral #769

                        Hi Carlos,

                        After reviewing this idea and discussion it with the cashier’s office, the finance
                        department will not recommend this idea.

                        Thank you.

                        Revenue committee response on 10/7/09:
                        Revenues Idea #769 - Referred to Susan Gooding-Liburd on 10/7/09, due by
                        10/15/09.
                        Allow cashier to cash employee checks for a $1.00 fee. The ATM charges $2.50
                        plus the employee's back charge a fee.
                        This would save the employee money and add revenue to the city. May also help
                        the Café.




11/08/2010                                                                                                                       Page 267 of 480
9:35 AM
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                                                  Suggestions by Employee

771          Implemented   From: Rivero, Carlos                                                                   Expenditures           Police
                           Sent: Thursday, July 08, 2010 5:15 PM
                           To: Alexander, Bruce; Fennell, Marcia
                           Cc: Stampp, Kanika
                           Subject: RE: CARE Suggestions Report

                           The committee has cleaned the Expenditures List by contacting the various
                           involved individuals and getting answers over the telephone. Please amend as
                           follows:

                           #771 Implemented

                           From: Rivero, Carlos
                           Sent: Wednesday, June 16, 2010 1:44 PM
                           To: Serda, Mac; Carney, Tom
                           Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                           Subject: CARE suggestions non-response

                           Good afternoon, the following CARE suggestions, which have been sent to you in
                           the past, still appear as unresolved. Please try to remove these from the “referred”
                           column so that Marcia can give her progress report. Thanks

                           Expenditure committee response on 10/7/09:
                           Expenditures Idea #771 – Referred to Mac Serda on 10/7/09, due by 10/15/09.
                           The PD has about 20 cell phones (AT&T) that have 500 free minutes per month.
                           They are in exchange for the cell tower on the PD's facility.
                           To reduce duty phones or stipends, thee phones could be used by other
                           departments.
                           20 phones @ 39.99/mo x 12 mos = $9,598 per year

772          Closed        10-9-09 Per Cmte: currently website payments can be split but not over the phone.      Workplace Efficiency   Police
                           This is not able to change with the current vendor for these services (Govolution)
                           Allow telephone payment system for utility bills to accept multiple payments within
                           a billing cycle.
                           Customers have indicated that sometimes they want to pay partial from checking
                           and partial from savings accounts.
                           This will save workload in Customer Service and Cashier.

788          Being Done    Acquire COSTCO cards for depts. As requested. COSTCO does not accept our               Workplace Efficiency   Police
                           p/cards (visa cards). To obtain a COSTCO card, COSTCO currently requires an
                           employee to guarantee payment.
                           Either use Amex cards for p/cards or work with COSTCO to acquire dept. cards.
                           Note: Public Services currently has COSTCO cards which are assigned to specific
                           employees. They are monitored by Public Servcies AP and the Operations Center
                           Materials Control Operations Manager.




11/08/2010                                                                                                                                        Page 268 of 480
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                                                  Suggestions by Employee

835          Implemented   2-11-10 Committee informed that this is being handled on case by case basis on        Workplace Efficiency   Police
                           the departmental level.
                           Workplace Efficiency committee response on 12/17/09: Beverly will send memo to
                           dept. heads recommending this be implented when/where ever feasible.
                           Workplace Efficiency response on 11/19/09: Can be done, but logistics need to be
                           considered as well as available workload and self supervision.
                           When an employee is called into work on an OT basis and will be paid a 3 or 4
                           hour OT minimum, if the employee finishes work early - before the minimum - the
                           employee should continue permorming other duties to fulfill the OT minimum.
                           The employee should not go home early before all hours have been worked.

847          Closed        12-17-09: Per Cmte, no savings to the City and may pose conflict with union           Workplace Efficiency   Police
                           contract
                           Workplace Efficiency response on 11/19/09: IUPA contract review.
                           The Town of Davie allows PSA (Community Service Officers - Civilians) to fill of
                           duty slots that are traffic oriented. Allow NMB CSOS to work traffic off duty. PSAs
                           are trained in traffic and are often better experienced.




11/08/2010                                                                                                                                       Page 269 of 480
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                                               Suggestions by Employee

848          Referred   From: Mac Serda [mailto:mac.serda@nmbpd.org]                                           Revenues   Police
                        Sent: Friday, July 16, 2010 11:08 AM
                        To: Alexander, Bruce
                        Subject: Re: CARE Suggestion 848

                        This has been referred to IUPA with the comment for the union to consider. If
                        interested in the program, IUPA was informed to bring the item to Chief or CM’s
                        Office.

                        From: Mac Serda [mailto:mac.serda@nmbpd.org]
                        Sent: Thursday, July 15, 2010 5:06 PM
                        To: Alexander, Bruce
                        Subject: Re: CARE Suggestion 848

                        I have submitted the card to IUPA for their input. I would like to wait a week for
                        their input.

                        Mac

                        From: Alexander, Bruce
                        Sent: Thursday, July 15, 2010 2:44 PM
                        To: Serda, Mac
                        Cc: Rivero, Carlos
                        Subject: CARE Suggestion 848

                        Mac,
                        Bernard requested that I follow-up with you regarding status of your suggestion
                        #848.

                        From: Rivero, Carlos
                        Sent: Wednesday, June 16, 2010 1:44 PM
                        To: Serda, Mac; Carney, Tom
                        Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                        Subject: CARE suggestions non-response

                        Good afternoon, the following CARE suggestions, which have been sent to you in
                        the past, still appear as unresolved. Please try to remove these from the “referred”
                        column so that Marcia can give her progress report. Thanks

                        Provided IUPA agrees; provide an incentive to new off duty accounts, allow a
                        "teaser" rate. For the month of October or February (not December or January)
                        allow venues to hire off duty officers for a 2 hour minimum - versus the normal 4
                        hour minimum.




11/08/2010                                                                                                                         Page 270 of 480
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                                                 Suggestions by Employee

907          Closed       From: Rivero, Carlos                                                                    Expenditures            Police
                          Sent: Thursday, July 08, 2010 5:15 PM
                          To: Alexander, Bruce; Fennell, Marcia
                          Cc: Stampp, Kanika
                          Subject: RE: CARE Suggestions Report

                          The committee has cleaned the Expenditures List by contacting the various
                          involved individuals and getting answers over the telephone. Please amend as
                          follows:

                          #907 - Close Conflict of interest

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 4:13 PM
                          To: McGriff, Bernard; Weisblum, Roslyn
                          Cc: Fennell, Marcia; Alexander, Bruce
                          Subject: Your CARE items

                          Good afternoon, the following items have been sent to you as ACM’s or the
                          Census Committee in the past and our committee needs to update them. If any of
                          these do not belong to you feel free to return it or forward it to the appropriate
                          person. Thanks

                          Expenditures committee referred to ACMs Weisblum and McGriff for review on
                          2/10/10.
                          Suggestion by Mac Serda and Kathy Katerman
                          We recently got 50 electronic ticket printers for our officers. Paper must be a very
                          special kind and is pricey. A paper company offered to give us the paper
                          indefinitely if advertisements can be on the back side of the paper. I would like to
                          see our city approve this. If it is not approved, we will have to pay $3,000 per year
                          for paper. If approved, the paper is FREE.

908          Being Done   Pub./Private Partnership committee response on 2/18/10: Being Done.                     Pub./Private Partshp.   Police
                          Allow City Café to accept credit cards to alleviate having to go to the ATM machine.

909          Closed       Workplace Efficiency response on 12/3/09: # 909 as closed – already being done          Workplace Efficiency    Police
                          City Café does not have a phone number to answer questions or deliver. Having a
                          phone number will allow customers to call w/questions.




11/08/2010                                                                                                                                         Page 271 of 480
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                                             Suggestions by Employee

910          Closed   Workplace Efficiency response on 12/10/09:                                               Workplace Efficiency   Police
                      _____________________________________________
                      From: Perez, Maria
                      Sent: Thursday, December 10, 2009 5:00 PM
                      To: Alexander, Bruce
                      Subject: FW: CARE Card # 910
                      Can you mark this one closed. It is not feasible as written however Procurement is
                      working on some changes to improve their process.

                      Provide/establish signing authority of Pos for city buyers. Presently the Chiev
                      Procurement Officer, Brian O'Connor must physically sign every PO, even if the
                      buyer (Yves Fontaine) has electronically approved the PO. This dillutes the
                      attention of Chief Procurement Officer by having him review Pos even for $100.
                      Recommendation: Allow Yves Fontaine authority to sign Pos up to $10,000 and
                      therefore allow Brian O'Connor the time to focus on bigger or more
                      unique/specialized POs.

1004         Closed   2-11-10 The committee was informed that only the PD Records Division closed              Workplace Efficiency   Police
                      completely during lunch hours. All other divisions/departments are operational.
                      The only exception to the rule was a last years Thanksgiving luncheon.
                      No city dept. should close during lunch hours. This is a popular time of day for
                      residents to call or stop by for information and questions. All dept. directors should
                      ensure that all services remain open throughout the day.

1005         Closed   2-11-10 The committee determined that the changing of employee hours could               Workplace Efficiency   Police
                      potentially cause a conflict with union and how employees are contracted.
                      All offices dealing with public should review staff schedules to determine if
                      extended hours are possible - even if just 1 or 2 days a week. This would help
                      make city services open to residents who work daytime hours.

1006         Closed   1-14-2010: Per Cmte: Closed suggestion. Uniforms are covered under union                 Workplace Efficiency   Police
                      contracts
                      Allow office personnel to buy and wear city "polo" shirts during the week and have
                      proceeds from the shirts provide camp scholarships, HAMAR funds, or other
                      programs.
                      This will allow employees to present a "softer" appearance to residents and fund
                      beneficial city programs.

1007         Closed   Workplace Efficiency response on 4/15/10: Close - Not Feasible.                          Workplace Efficiency   Police
                      2-11-2010 Clarification was provided stating the suggestion is Census related. The
                      Committee will seek costing information to determine feasibility
                      1-14-2010: Per Cmte will contact Mr. Serda for clarification as to intent.
                      Give all employees or dept. heads a laminated card discussing reasons why
                      people do not want to be included and how to convince them to be included.
                      Require all dept. heads to note "community contacts" each week. This will
                      encourage all depts. To get out into the community, talk to residents and
                      encourage census participation. It may also provide insight into why people do not
                      participate.

11/08/2010                                                                                                                                     Page 272 of 480
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                                                           Suggestions by Employee

1008         Closed                 1-14-2010 Per Cmte: Will combine this suggestion with # 1010 to see if it can be         Workplace Efficiency   Police
                                    implemented.
                                    During broadcast of city videos (council meetings) include banner on bottom of
                                    upcoming events and show city's website.

1009         Implemented            1-21-2010: Per Cmte, the Bill of Rights was already on the site within the City          Workplace Efficiency   Police
                                    Charter however it has been given a more prominent placement as of today and
                                    will also be on more than one page.
                                    1-14-2010: Per Cmte will ask IT to implement
                                    During the 11/17 Council Meeting, a resident noted that the Residents Bill of
                                    Rights are not posted on website. I suggest we post them on our website.

1010         Closed                 5-20-10 Per Cmte, after review there is not adequate space above or below the            Workplace Efficiency   Police
                                    council dais that is viewable "on screen" during broadcast where you can display a
                                    sign. Ticker feed cannot display during video or live broadcast ( during slide
                                    presentation only)
                                    Workplace Efficiency response on 4/15/10: No Change.
                                    Workplace Efficiency committee response on 2/18/10: Still in review.
                                    2-11-2010 Still under committee review
                                    1-14-2010 Per Cmte: will review further and combine with suggestion #1008
                                    Create an attractive sign behind council during council meetings saying "Visit us
                                    online at citynmb.com" or watch us live at citynmb.com".

1111         Defer To Future Year   2-10-2010: Per information provide to committee from Finance Director: There was         Workplace Efficiency   Police
                                    a committee already formed to do that, and proposals were received and listened
                                    to, but was put on the back burner due to monetary reasons. (Prior RFPs
                                    determined an investment between $1 and $3 million likely) However, a Budget
                                    Committee is in place and this recommendation will be brought forth to that
                                    committee to identify funding first before going forward with another committee to
                                    review.

                                    Create committee to determine cost and benefits of replacing current financial
                                    system.

1112         Defer To Future Year   3-18-2010 While a worthy suggestion will defer to another fiscal year when               Workplace Efficiency   Police
                                    financial situation will allow for the expense.
                                    Workplace Efficiency committee response on 2/18/10: Back to IT for review.
                                    2-10-10: Per City IT Manager, he would have no problem allowing our network to
                                    participate however there is not funding in the IT budget for any such project. If the
                                    Police Department was willing to fund for both their IT and the City's then that
                                    would be fine
                                    To protect and ensure integrity of data systems, hire an outside company to
                                    assess intrusion or penetration weaknesses of police and city wide data systems.
                                    Castlegarde was used by Peoples Credit Union for their testing.




11/08/2010                                                                                                                                                   Page 273 of 480
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                                                 Suggestions by Employee

1113         Being Done   2-10-10: Per Committee: DemandStar implemented in March 2009. Departments              Workplace Efficiency    Police
                          are constantly being reminded on a weekly basis through our weekly newsletter
                          and internal training. The limit can only be $25,000 since our Sealed Competitive
                          Bid threshold starts at $25K
                          Enhance usage of DemandStar for Procurement. DemandStar is an incredibly
                          effective method for obtaining quotes, finding vendors, and obtaining the lowest
                          price.

                          I suggest we allow DemandStar for all purchases up to $50,000. Since it "pushes"
                          the specs to vendors, it can be more effective than an advertisement in the
                          newspapers.

1114         Being Done   2-10-2010: Per Committee the City's Risk Management team has informed us that          Workplace Efficiency    Police
                          there is already a certificate that was created and should be in every vehicle. Will
                          check with Fleet Maintenance to confirm.

                          Proof of insurance for city vehicles.
                          City vehicles, especially non-police vehicles, do not carry proof of insurance
                          documents.
                          A city form or certificate should be issued to all cars noting insurance coverage.

1115         Closed       Pub./Private Partnership committee response on 4/15/10: Not feasible - Close.          Pub./Private Partshp.   Police
                          US Census
                          Similar to how the blood banks "debunk" myths, why not to donate, we should
                          provide a card disproving reasons why people do not participate I the Census,
                          Immigration, Afraid, etc.
                          Then these can be distributed throughout the city.

                          Added by Bruce to Mac's suggestion: In contrast, on the same card, list the
                          benefits of participating in the Census.




11/08/2010                                                                                                                                        Page 274 of 480
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                                                Suggestions by Employee

1116         Pending     From: Mac Serda [mailto:mac.serda@nmbpd.org]                                            Pub./Private Partshp.   Police
                         Sent: Friday, July 16, 2010 10:57 AM
                         To: Alexander, Bruce
                         Subject: Re: CARE Suggestion 1116

                         This was my CARE card. It is not forgotten, but not completed. I have researched
                         begun researching if other municipalities have such a document. Very little results
                         so far. I have not created our own and worked on layout.

                         The next step is for me to create the content and then work on the layout. This is
                         unfinished.

                         From: Alexander, Bruce
                         Sent: Friday, July 16, 2010 9:14 AM
                         To: Serda, Mac
                         Subject: CARE Suggestion 1116

                         Mac,
                         Please provide status of CARE Suggestion 1116.

                         Pub./Private Partnership committee response on 6/17/10: Implementing
                         Pub./Private Partnership committee response on 5/20/10: Per Mac Serda;
                         Ordinance has Passed, Contracts Awarded and Bill of Rights Draft in progress.
                         Pub./Private Partnership committee response on 4/15/10: Review
                         Create an owner's bill of rights for all towed vehicles and require all tow truck
                         companies operating in NMB to give the bill of rights to owner/driver at time of tow.
                         The bill of rights would indicate who to call for complaints, pricing, where your car
                         can be towed, etc.

1117         Rejected    2-11-2010 Per Cmte: The various CARE committees have at their disposal more             Workplace Efficiency    Police
                         resources than the average employee to follow thorough on suggestion cards and
                         to research their feasiblity. Not all suggestions have the ability to be implemented.
                         CARE committees do not have the ability to emplement ideas any better than the
                         actual employees.
                         Provide a process where some CARE ideas can be "FAST-TRACKED" directly to
                         City Manager for implementation.

1176         Duplicate   Duplicate see suggestion 777                                                            Pub./Private Partshp.   Police
                         Café specials not easily availabe or known without calling. Suggestion: Allow
                         vendor to create an email distribution list to communicate specials.




11/08/2010                                                                                                                                        Page 275 of 480
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                                                Suggestions by Employee

1177         Closed      3-9-2010: Info Tech informed the Workplace Efficiency committee that this              Workplace Efficiency   Police
                         suggestion is not feasible for those on the City's network (not including PD) since
                         each user with internet access has the home page set to their authentication
                         applet with Watchguard in order for them to log in. We cannot remove the applet
                         for security reasons. Also we had originally set insidenmb to automatically load on
                         PCs however it took up too much memory and slowed down users during their
                         normal computer work. Changing the homepage is not a method of reducing web
                         surfing.
                         All employees should have their internet homepage set to "citynmb" or
                         "insidenmb". This will assist with the distribution of city news to employees and
                         reduce websurfing.

1257         Duplicate   Duplicate - See #1231                                                                  Expenditures           Police
                         3-30-2010 The committee was informed by the Police Department that the alert
                         system is for police broadcasting only. Cannot be used for non-emergency
                         information as per grant used to secure the system and policy in place.
                         Expenditures response on 4/9/10"
                         From: Rivero, Carlos
                         Sent: Friday, April 09, 2010 2:22 PM
                         To: McGriff, Bernard
                         Cc: Alexander, Bruce; Stampp, Kanika; CARE Reserves & Revenues & Expenses
                         Committee
                         Subject: CARE Suggestion # 1257

                         Due to the time sensitive nature of this suggestion I am forwarding it to the Census
                         Committee Chair before we meet next.

                         Use police phone call system (city watch) to call residents about census
                         completion, and use for citywide info-broadcasts (council meetings, events, etc).
                         Use instead of mailings to save $.

1404         Closed      7-9-10 The committee has determined that the Lobby is already saturated in too         Workplace Efficiency   Police
                         many papers. All job postings are available on the 2nd floor which is fully
                         accessible to customers as well as being on insideNMB and citynmb.com
                         To facilitate exposure of job postings, all job announcements should be posting in
                         city hall lobby.

1405         Closed      6-2-2010 Not feasible at this time as policies are issued by HR in sequential          Workplace Efficiency   Police
                         numeric format and not necessarily pertaining to only one category.
                         Policies on "insidenmb" should be seperated by sections. FIN, HR etc should be
                         seperated or color coded.

1500         Review      8-12-10 No response yet from HR                                                        Workplace Efficiency   Police
                         7-9-2010: Committee informed that HR will discuss with manager.

                         During Hot Summer Months, allow employees to wear "polo" style t-shirts w/ NMB
                         logo. These will be purchased at the employees expense and give an
                         approachable look, yet unified look to all employees.

11/08/2010                                                                                                                                      Page 276 of 480
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                                                 Suggestions by Employee

1504         Being Done   Maria Perez response on 6/30/10: The City’s mailroom staff picks up extra                Expenditures           Police
                          interoffice envelopes all the time that people are throwing out and store them for re-
                          use.

                          All the Department needs to do is give their extras to the mail clerks and when
                          they need some just call the mailroom ext. # 2010.

                          I will place this information on InsideNMB and note it in the CARE database.

                          6-30-10 The committee was informed that the mailroom staff collects disgarded
                          interoffice envelopes and stores them for re-use by other departments.
                          Information will be posted in InsideNMB as a reminder.

                          I receive more interoffice mailing envelopes than I can use. Please establish a
                          repository to send envelopes. This way, offices who send many envelopes will not
                          need to buy them.

1506         Review       8-12-10 No response yet from HR                                                          Workplace Efficiency   Police
                          7-9-2010: Committee informed that HR will discuss with the manager whether or
                          not to hold such an exercise.
                          Considering we have a significant number of new department heads since our last
                          major hurricane, I suggest a table top exercise, city wide, to have all departments
                          and affected personnel practicing, sharing, and illustrating what preparations are
                          completed.

1551         Review       8-12-10 The committee has contacted the PD and is awaiting information as to             Workplace Efficiency   Police
                          whether or not they will proceed with this suggestion.
                          7-27-10 The committee was informed that as long as PD purchases the supplies
                          the Sign Shop can get this done (as work load allows) on a low priority basis. They
                          will not however be able to stop all other work to get this done merely work it into
                          their schedule.
                          The PD is & should be proud of their accredited status, however the average
                          person soes not know what the CFA logo on the cars means.
                          Recommendation: like hollywood PD place decal on all (or new) police cars " state
                          accreditied" on side of cars

1555         Review       8-12-10 Committee to analyze costs to purchase software and implement.                   Workplace Efficiency   Police
                          7-27-10 The committee was informed by Carlos Diaz that DMS software is an off
                          the shelf solution. We would have to look into whether it would be compatible with
                          the citywide network and what the cost impact to the city would be should we
                          choose to pursue this suggestion.
                          Rollout power DMS to all employees to ensure policies are read and understood by
                          all.

1594                      The city spends thousands each year boarding up unsafe properties. While the             Revenues               Police
                          cost of the board up is billed to the property, no admin fee or late fee is charged.
                          Sometimes the payment is months or years away. I suggest charging an admin
                          fee.

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1617         Closed            From: Murphy, Paulette                                                                Pub./Private Partshp.   Police
                               Sent: Tuesday, August 10, 2010 2:27 PM
                               To: Stampp, Kanika
                               Cc: Alexander, Bruce
                               Subject: Re: Care suggestion 1617

                               Leisure Services has a facebook account. However maintaining one for the entire
                               city is a huge task, as it should be constantly updated with hard copies kept of
                               everything posted. Patrick will not allow access to facebook from the network.

                               Establish a facebook account for the city and mention it at council meeting. Use
                               facebook account to push out news and events in the city.

1642         Being Done        A city policy should be created to establish minimum security standards for           Workplace Efficiency    Finance
                               employee data (i.e, SS#'s)
                               For instance: Files should be kept in a locked file cabinet, files should be reomed
                               for desk during overnight periods, only authorixed employees should should have
                               acces to employee data

1644                           Policy should exist protecting w-9 Form-especially of individuals where ss #'s are    Workplace Efficiency    Finance
                               used- to protect from identify theft. Depts should have to keep these forms under
                               lock like employee social security #'s.

1679                           The blue recycling bins for desks are excellent. Mandatory recycling should be        Conservation            Finance
                               provided for each copy area as a large amount of paper is placed in trash. Even
                               the copy paper package could be recyled.

1681                           Instead of paying country bill $425.00 to pump out a dirty pool, we should buy a      Expenditures            Police
                               pump and do it ourselves. Plus if the hose has power- the pool pump wll pump
                               out a pool by itself ifhte valve is opened.

                                                    Total Suggestions by Employee                                       64

EMPLOYEE NAME : Manny Sellan

I.D.         Status            Suggestion Description                                                                Focus Area              Department
854          Being Done        Workplace Efficiency response on 11/19/09: Being Done.                                Workplace Efficiency    Finance
                               When someone calls with an issue and cannot be resolved right there, I think the
                               name and telephone number of this person should be taken for a call back when
                               the issue is resolved. This can also be applied when the issue is presented in
                               person.

1051         Duplicate         Workplace Efficiency response on 2/9/10: Duplicate - See 997 and other similar        Revenues                Finance
                               Census suggestions.
                               Attach banners to the light poles around the city to make residents aware of the
                               importance of being counted in the 2010 census.
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1096         Being Done       Workplace Efficiency response on 4/15/10: Being Done                                   Workplace Efficiency   Finance
                              Workplace Efficiency committee response on 3/18/10: Per ACM, keep in review.
                              3-11-10 Will request from Mr. Sellan estimation of City's cost to promote this item.
                              2-11-10: Per Cmte: will request further information on pricing and samples of work
                              from Mr. Sellan.
                              Part 1 - Create a Telephone Directory with all the residents names (white pages)
                              and business names (yellow pages) here in the City. Part 2 - from Card 1097 -
                              Make available, for a nominal price, the names and addresses of the residents of
                              North Miami Beach. We can also do the same for the businesses with their
                              classifications. This idea will expose the businesses in NMB to the residents and
                              the residents to the businesses in NMB.

1097         Closed           Make available, for a nominal price, the names and addresses of the residents of       Workplace Efficiency   Finance
                              North Miami Beach. We can also do the same for the businesses with their
                              classifications. This idea will expose the businesses in NMB to the residents and
                              the residents to the businesses in NMB.

1108         Being Done       2-10-2010 As per information committee received from Building Official: The            Workplace Efficiency   Finance
                              building department currently uses a survey form that provides the same
                              information for feedback from the customers.
                              Can we use something like the attached in NMB? Can the City of NMB use a
                              survey form similar to one used by Miami Dade County for its Permitting and
                              Inspection Center. Would provide for customer feedback to improve services

                                                    Total Suggestions by Employee                                        5

EMPLOYEE NAME : Marc Harris

I.D.         Status           Suggestion Description                                                                 Focus Area             Department
68           Rejected                                                                                                Energy/Rev./WP Eff.    Finance
                              Energy committee response: Not feasible as local post office opens at 9AM. Pick
                              up mail from USPO @ 8AM to process payments more frequently

982          Duplicate        Revenue Committee response on 2/10/10: Close. Duplicate, similar proposals             Revenues               Finance
                              before, not accepted. Similar to suggestion 931, 482, 526 & 654.
                              Duplicate - See 482, 526 & 654.
                              The city should consider installing parking meters in certain areas.

1057         Being Done       Volunteer Program response on 1-12-10: Being Done                                      Volunteer Program      Finance
                              Suggest we offer on our city website, our Volunteer Program to all potential
                              volunteers, resulting in saving Human Resources man hours.

1580                          Recommend that Leisure Services rent out thte large funbrellas to accommodate          Revenues               Finance
                              parties and speacial events. Sixty dollars per funbrella for a specified time.



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                                                         Suggestions by Employee

1640                             I recommend that all grants have a review process and summary form that                    Workplace Efficiency   Finance
                                 provides a lay explanation for the obligations for the recipient.

1641         Closed              Energy Committee response on 8/23/10. Essential employees were allowed to                  Energy                 Finance
                                 purchase fuel for their private vehicles at the Operations Center fueling facility after
                                 Hurricane Wilma. Durring such emergencies, when outside fuel vendors are non-
                                 operational, this process can be revisited on an as-needed basis.

                                 Can we be authorized to purchase city gas during a natural disaster declared by
                                 the govenor. City Employees

                                                       Total Suggestions by Employee                                            6

EMPLOYEE NAME : Marcia Fennell

I.D.         Status          Suggestion Description                                                                         Focus Area             Department
562          Rejected            Revenue committee response on 6/24/09: rejected by Glenn Finney. Increase                  Revenues               Finance
                                 various fees charged by the Leisure Services department, such as; camp fees,
                                 and after care fees. We are lower than most municipalities.

929          Being Done          12-17-09 Per Cmte: Already being done, work in progress.                                   Workplace Efficiency   Finance
                                 Install security cameras around city hall parking lots. Also, upgrade the lighting
                                 system surrounding the parking lots. Many employees work late at night and feel
                                 that there is a need for improved safety.

1341                             When contractors and residences break water mains during constructio, the city             Revenues               Finance
                                 charges a small fee. Contractors pay $200 and residents pay $100. The City
                                 sometimes negotiates the fees for a lesser amount and there has never been an
                                 increase in the rate. The city needs to evaluate the charges and increase the
                                 miscellaneous break fee.

                                                       Total Suggestions by Employee                                            3

EMPLOYEE NAME : Marcia Lavonne Cook

I.D.         Status          Suggestion Description                                                                         Focus Area             Department
53           Rejected            Airia Austin, Operations Manager response on 8/31/09: (Not Acceptable) even                Expenditures           Public Services
                                 though Lavonne can perform 90% of the required task of maintaining the water
                                 treatment system in place. There is a service contract; this is part of the original
                                 approval by DERM.
                                 Offers to perform mthly. PM svc. currently provided by RGF @ $400 ea.



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                                                   Total Suggestions by Employee                                         1

EMPLOYEE NAME : Maria Bonnier-Perez

I.D.         Status           Suggestion Description                                                                 Focus Area              Department
145          Implemented      January 2009 C.A.R.E. Suggestions Award Winner - InsideNMB "NMB Going                  Cons./Energy/WP Eff.    Finance
                              Green"

163          Closed           Volunteer committee response on 4/15/10: Not Feasible at this time.                    Volunteer Program       Finance
                              Volunteer committee response on 3/18/10: Still in review.
                              Volunteer committee response on 10/15/09: Still in review.
                              Volunteer committee response on 9/17/09: Report next meeting.
                              Volunteer committee response: Being considered.
                              Courtesy receptionist in City Hall lobby

369          Being Done       Pub./Private Partnership committee response on 6/8/09: Currently on Ch. 77.            Pub./Private Partshp.   Finance
                              Implement hurricane awareness/preparedness to our residents.

476          Rejected         Expenditure committee response on 6/4/09: Must adhere to bidding process. In an        Expenditures            Finance
                              effort to conserve costs to the city, perhaps we could find other options for
                              purchasing/replacing furniture. The city has used GovDeals.com (through
                              Procurement Division) to sell its surplus items and in turn we could use this
                              program as one option to find lower cost products. They are now working with
                              DemandStar for finding lowest costs for all types of products. Craigslist is another
                              alternative where we can find either low cost or "free" office furniture. We would
                              simply need to make arrangements to have the items picked up. I have seen more
                              and more offices that are closing down that will post their office furniture,
                              equipment and supplies online. This is a perfect opportunity to seize. These
                              options can be a low cost way for us to update our offices, community centers, etc.
                              Procurement can be the centralized contact source for these methods.

980          Being Done       Pub./Private Partnership committee response on 4/15/10: Being Done                     Pub./Private Partshp.   Finance
                              Many years ago, the city used to donate the confiscated bicycles to local kids that
                              were identified as coming from families who were impoverished.
                              Is there any way we can start that program up again to clear out space under the
                              parking garage and at the same time show that we care during the holiday season?
                              We could probably identify those in need using input from staff at our resource
                              centers and then from that list actually hold a drawing depending on how many
                              bikes we have.
                              Just a thought!




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                                                     Suggestions by Employee

1107         Implemented      Implemented - Saturday, March 6, 2010 Community Festival, CARE Booth                  Pub./Private Partshp.   Finance
                              manned by Maria Perez, Beverly Hobson, Audrea Hinds, Deya Manzanares and
                              Bruce Alexander. 106 resident CARE Suggestions were collected.
                              In an effort to promote the public's participation in the CARE program, why not
                              have an informational booth set up at the upcoming Community Festival to be held
                              on March 6th.

                              We can have one of the large posters with the CARE logo, thermometer and some
                              blank cards for the residents to fill out.

                              Perhaps include a poster size print out of the page from our website (see attached)
                              that explains the CARE initiative and we can also mention that it is now a
                              nationally recognized program.

1368         Closed           City Café closed until further notice.                                                Revenues                Finance
                              Promote the NMB City Café using the new digital sign boards located on NE 19th
                              Avenue and along NE 163rd Street.

1552         Implementing     8-12-10 Committee informed this is being worked on for implementation by Sept         Workplace Efficiency    Finance
                              2010
                              Regarding the City Directory on the City's website (www.citynmb.com)
                              Right now there is a list of each department with its contact information that
                              includes a link to their specific page on the site. As a convenience to our
                              customers perhaps we could make this list available in a SIMPLE print format
                              (such as PDF) so they can have a copy when not online. The link for the PDF can
                              be placed on the directory page itself.

                              The PDF will give them the choice to either be green and store it on their
                              computers or print a copy for themselves.

                                                   Total Suggestions by Employee                                        8

EMPLOYEE NAME : Maria Jolicoeur

I.D.         Status           Suggestion Description                                                                Focus Area              Department
83           Implemented      Pub./Private Partnership committee response on 6/8/09. Replace soda w/bottled         Pub./Private Partshp.   Community Development
                              water in vending machines.

420          Implemented      Pub./Private Partnership committee response on 11/19/09: Implemented                  Pub./Private Partshp.   Community Development
                              Pub./Private Partnership committee response on 6/8/09. Install vending machines
                              Public Services lobby for waiting residents/customers.




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                                                 Suggestions by Employee

693          Closed       Expenditure committee response on 6/16/10: CLOSE                                        Revenues               Community Development
                          Revenue committee response on 9/3/09: Sent back to Maria for clarification on
                          9/3/09.
                          Create a gift shop in City Hall that would be filled with NMB logo/pictures for
                          example we could sell t-shirts, baseball caps, coffee mugs, sleeping wear, key
                          chains, calendars with pictures of different neighborhoods in our city, water bottles
                          and other related souveniers. The city can actually generate more money into the
                          city and it would be one of a kind. We could stand out from other municipalities.

694          Being Done   Grants committee response on 8/25/09: This request is covered under the                 Grants                 Community Development
                          Neighborhood Stabilization Program #2 (NSP #2) grant of $11,500,000 which has
                          been submitted. If awarded, the city would purchase abandoned properties
                          vulnerable to crime. With HUD funding, they would be rehabilitated and offered to
                          first time buyers in an effort to stabilize the neighborhood. However, this program
                          is VERY competitive.
                          See 458 - Dan Wick, CRA Coordinator response on 6/18/09: Good Program - for
                          CRA
                          residents only, Need a program citywide for all residents, and interest free loan
                          requiring pay back! Suggestions submitted via email. Establish a Neighborhood
                          Improvement Program similar to the City of Hallandale Beach program, see
                          http://fl-hallandalebeach.civicplus.com/index.aspx?nid=306
                          My idea is to develop a "first-time homebuyers program for future residents of
                          NMB. It will create more tax revenue, property tax growth, growth in city population
                          and ultimately invsting in residential growth, business, retail impact gross
                          throughout the city.

695          Closed       The City Hall lobby ATM is convenient to City Center customers. And the Public          Workplace Efficiency   Community Development
                          Services Lobby space has become extremely limited with the addition of the
                          courtesy desks and soda machine. Also, see suggestions 11 & 185.
                          Look into installing ATM machine in public services building on the 1st floor. It
                          would be easier and accessible to have an ATM machine installed in the lobby
                          upon paying for permits, copies of survey, site plans and other related city
                          business.

746          Closed       9-3-09 While not feasible for city to provide, individuals can go to vendor open        Workplace Efficiency   Community Development
                          house on
                          Sept 15-16 to see what low cost options might be available to them.
                          8-25-09 Cmte determined that this is not financially feasible. Similar in nature to
                          suggestions # 131,134, 148, 206.
                          Develop a program for AARP and part-time employees to receive more benefits
                          such as medical/health insurance as group rate at reasonable rate. Offer several
                          packages which would include health, dental, long & short term, 401K plan, etc.
                          These packages would be beneficial to part-time employees because they are
                          paying for these plans out of their pockets. It would create more attendance.




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747          Rejected    Public/Private Partnership committee response on 9/14/09 - Not feasible due to        Pub./Private Partshp.   Community Development
                         budgetary constraints.
                         See similar suggestion 646. Create partnership with the local neighborhood
                         businesses/vendors/retail and start up a once a month street festival/community
                         affair. Business owners would have an opportunity to sell their products and the
                         city would gain more revenue in sales tax, income tax, and local tax. The final
                         result would be more retails, financial growth, and higher revenue for the city.
                         Hanford Blvd. would be our downtown filled with retail shops, restaurants,
                         bars/lounges, etc.

748          Closed      Pub./Private Partnership committee response on 4/15/10: Close                         Pub./Private Partshp.   Community Development
                         Public/Private Partnership committee response on 9/14/09 - In Progress.
                         Establish more special event programs where it would be general admission
                         charge per person. For example; Oleta River would sponsor outdoor/beach concert
                         with different lcoal bands, food vendors, etc. Another example would be to have a
                         small amusement park/carnival. Third example; book more comedy shows,
                         musicals, plays, conferences, and other related performance arts programs in
                         Julius Littman Theater looking to increase revenue by thousands of dollars.

827          Duplicate   See suggestion 748.                                                                   Pub./Private Partshp.   Community Development
                         Suggestion would be have a international food festival along Hanford Blvd. The
                         business owners within the city limits would advertise their business and promote
                         their food. The idea would be both the city and retail owners generating revenue, a
                         larger amount of traffic from Miami-Dade to Broward affiliates.




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                                                 Suggestions by Employee

830          Rejected     From: Murphy, Paulette                                                                 Revenues   Community Development
                          Sent: Thursday, June 17, 2010 8:10 AM
                          To: Rivero, Carlos; Finney, Glenn
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject: RE:

                          Hello Carlos,
                          Most of these suggestions were closed, but here is the info:
                          830 – Rejected – too expense (staff, shirts, police etc)

                          From: Rivero, Carlos
                          Sent: Wednesday, June 16, 2010 3:09 PM
                          To: Murphy, Paulette; Finney, Glenn
                          Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                          Subject:

                          Hi folks. All of these “referred” items need to be resolved; either implemented or
                          closed. Also, the “implemented” items must be confirmed as such. Please update
                          these items so that Marcia can give a proper report. Thanks

                          Leisure Services on 10/15/09:
                          From: Finney, Glenn
                          Sent: Thursday, October 15, 2009 1:00 PM
                          To: Rivero, Carlos; Murphy, Paulette
                          Cc: Alexander, Bruce; CARE Reserves & Revenues & Expenses Committee
                          Subject: RE: CARE Idea referral
                          Good Afternoon Carlos,
                          The reviews on the attached revenue ideas are as follows;
                          # 830 Currently being discussed, in the form of a 3k run by the Census Committee.
                          Revenue committee response on 10/7/09:
                          Revenues Idea #830 – Referred to Leisure Serv. on 10/7/09, due by 10/15/09.
                          Start-up a fundraiser marathon where all proceeds would go to several
                          programs/services that the city offers for example shuttle services for senior
                          citizens, after school programs for residents who couldn't afford services, but get
                          services at a lower price. Sports program reduction program, meals on wheels for
                          the less fortunate and other related services that will help out our community,
                          boost our morale with the residents. Ultimately, this fundraiser would act as money
                          being reserved in a general fund to be utilized in other areas such as CIP, urban
                          design, beautification projects and road improvements.

887          Being Done   Energy committee response on 1/21/10: Items 1 & 2 Being Done. Item 3 would be          Energy     Community Development
                          regulated by County building codes.
                          Saving on cost effective energy 1. Energy efficient land use patterns in relation to
                          existing and future electric power generation/transmission systems. 2. Traffic
                          circulation element must address strategies to reduce greenhouse gases. 3. The
                          housing element must contain standards and principles to provide for energy
                          efficiency in new housing.

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894          Duplicate      Revenue idea #894 – Close. We believe this is a duplicate.                           Revenues   Community Development
                            Duplicate - See 560 - Revenue committee response on 6/24/09: referred to
                            Finance for review on 6/19/09. Re-visit the Passport processing. This was
                            discontinued due to
                            understaffing.
                            Passport services - The city would charge residents and visitors the rate of
                            processing passport with a service charge by the city for example. A passport fee
                            is $75 and the city would charge $25. All together it would be $100. That way, the
                            city would generate revenue per passport.

895          Closed         Revenue idea #895 – Close. Does not take into account costs/overhead.                Revenues   Community Development
                            To generate revenue into "the city" one way would be to start an outdoor beach
                            concert at Oleta River. Have local bands and restaurant owners participate in the
                            festivities. The city would charge $5.00 per car and SUV would be $10. This
                            concert should run every 3 months. Estimated $5.00 per car/$10.00 per SUV you
                            have 10,000 patron average cost. The city would make $150,000 profit.

959          Implementing   From: Rivero, Carlos                                                                 Revenues   Community Development
                            Sent: Tuesday, July 13, 2010 12:02 PM
                            To: Alexander, Bruce
                            Cc: Fennell, Marcia
                            Subject: RE: CARE Suggestions Report
                            959 Implementing, CD working on ordinance language

                            From: Rivero, Carlos
                            Sent: Wednesday, June 16, 2010 2:31 PM
                            To: Kamali, Shari; Heid, Chris
                            Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                            Subject: CARE suggestions non-response

                            Good afternoon folks, the following CARE suggestions have been forwarded to
                            your Department in the past and need to come off the “referred” category; those
                            shown as “implementing” need to be verified as such. Please try to process these
                            so that Marcia can give a progress report. Thanks

                            Revenues committee referred to Chris Heid for review on 2/10/10.
                            There should be a fee for flood determination letters perhaps $25 per letter which
                            would already include research being done. Collective of $25 for letter and
                            research.




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961          Defer To Future Year   2-11-10 The committee is advising to defer to another fiscal year based upon the        Workplace Efficiency   Community Development
                                    input received from both the Building Official and City Clerk. This will be a major
                                    project and will take some time and money to implement.
                                    12-17-09 Committee seeking input from Building Division and City Clerk's office as
                                    to feasibility of implementation.
                                    When new business owners apply for (BTR) Business Tax Receipts, I suggest that
                                    new business owners receive a welcome packet, which would include a fee
                                    schedule and the necessary steps or procedures for getting the right types of
                                    permits from other departments.

1095         Implemented            6-11-2010 Cmte informed that information is now on the city's website including         Workplace Efficiency   Community Development
                                    the map
                                    Workplace Efficiency response on 4/15/10: Referred to Shari Kamali.
                                    2-11-10 Per Cmte: Community Development is responsible for its own pages on
                                    the City's website and they will be creating this information with guidance from Info
                                    tech.
                                    In our city website, we should create a hyperlink page for flood zone information
                                    within our city limits. The maps would indicate what areas are flood zones or not.
                                    The page should be set up in a way that residents can enter their address from
                                    their and it would pen point the area that is flood zone or not. The page itself
                                    should have a brief description of what each symbol means. Having this
                                    inormation would benefit the residents, future residents and business owners.
                                    Please see example attached.

1156         Closed                 3-11-10 The committee was informed that due to contractual obligations to unions        Workplace Efficiency   Community Development
                                    and current financial conditions this suggestion is not feasible.
                                    To general employee civil workers should have a cost of living annual increase
                                    rate. (Increase should be every year based on exonomic status) cost of living for
                                    the Florida State. This is for all general employees civil or non-civil employees.

1184         Closed                 3-11-10 The committee determined that there is not a significant problem with           Workplace Efficiency   Community Development
                                    inconsistency in formats for a policy to be created, implemented and enforced.
                                    The vast majority of departments are using acceptable correspondence methods.
                                    Info Tech has informed us that many users already contact them for copies of
                                    letterhead and memo forms, logos etc. Human resources will send out a
                                    remionder email for all employees to identify their department and their name
                                    when answering phones.
                                    The City shoud have templates for office memorandum fax coversheet, telephone
                                    scripts or phone verbage, how to create letters with nmb logo (formatting) A
                                    complete standard of font size, lines spacing, what type of fonts used, and
                                    instructions on how to set up email greeting. It would be a format that everyone
                                    must follow and would find in our insidenmb website.




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                                                           Suggestions by Employee

1189         Defer To Future Year   Pub./Private Partnership committee response on 4/15/10: Defer To Future Year              Pub./Private Partshp.   Community Development
                                    Because the Cenus is so important to our neighborhood, more funding and better
                                    parks. Develop a program that would get high school students involve in the
                                    Census by utilizing skills in creating "community servicehouse" volunteering their
                                    time and promoting the census. These hours will be equivalent toward their college
                                    credits. Both the city and the students will gain incentives. Studetns will get college
                                    credits. The city will get recognize as being the first proactive city promoting the
                                    census.

1237         Closed                 Revenues response on 3/31/10: This is called Conservation Block and it is already         Revenues                Community Development
                                    implemented by our Water Utility. Please log and close.
                                    Charge for water based on consumption. People that use less than the average
                                    amount of water should be charged at a lower rate. People that consume higher
                                    than the average amount of water should be charged at a higher rate. This will
                                    encourage water conservation and bring more revenues to the city from those that
                                    do not want to conserve water.

                                                          Total Suggestions by Employee                                          20

EMPLOYEE NAME : Maria Salvatierra

I.D.         Status                 Suggestion Description                                                                    Focus Area              Department
1456         Closed                 7-9-10 The committee has determine that meeting within the City shall remain in           Workplace Efficiency    Finance
                                    person and not via electronic means.
                                    6-10-10 Info Tech will investigate to see if there is a Low or NO Cost solution.
                                    Note there are no video or audio capabilities without investing in additional
                                    hardware
                                    DEPARTMENT: PROCUREMENT
                                    RE: ONLINE MEETINGS

                                    Suggestion: Get an "Online Meeting" Solution account for the City. Management
                                    can increase productivity by implementing “Online Meetings” or Web Conferences.
                                    All managers can assist to their meetings from their desks and never be late. Files
                                    and presentations can be shared online and projects can be completed in a timely
                                    manner. Managers can leave the session for seconds to solve their division
                                    emergencies and come back to the meeting without disrupting attendees.




11/08/2010                                                                                                                                                            Page 288 of 480
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                                                      Suggestions by Employee

1457         Closed            6-10-10 Per Info Tech, the only persons who can update the Global Address List;         Workplace Efficiency   Finance
                               those are the two IT Managers (City Hall & PD) Even if each of the 400+ users
                               submitted updated information when requested, there are not enough resources
                               for data entry.
                               Note: payroll system does not interface into Active Directory which is what is used
                               for our email system. In addition Info Tech is often not informed on a timely basis
                               of position terminations, changes etc.
                               Info Tech will look into this matter further


                               DEPARTMENT: PROCUREMENT
                               RE: GLOBAL ADDRESS LIST UPDATE
                               Suggestion: Update MS Outlook Global Address List. Global address book in
                               Outlook should have all information available to all NMB employees. It should
                               include all employees complete contact information: Name, title, address,
                               department/division e-mail and a complete phone number. The information
                               included in current Phone Directory is very limited. The fastest way to get a
                               complete address book readily available in Outlook is having each employee
                               complete his/her own contact information and send it as an “electronic Business
                               Card” to IT. All employees could send their business cards to IT department and
                               IT would update information in database and update MS Outlook Address Book.
                               With the address book in place we could access all contact information at one
                               stop, and be able to transfer information faster by phone, e-mail, interoffice or via
                               formal memoranda. We could get information even If you forget the person’s name
                               since a search can be done with title and/or department, etc.

                                                     Total Suggestions by Employee                                         2

EMPLOYEE NAME : Mark Heckert

I.D.         Status            Suggestion Description                                                                  Focus Area             Department
23           Implemented       Update Trane Lib. & P.D. energy mgt. systems. Initial cost: $72,000                     Cons./Energy           Public Services

24           Duplicate         Energy committee response: Being Done. 7 day prog. A/C thermostats in facilities        Cons./Energy           Public Services
                               w/o A/C mgt. sys. Init. Cost: $500

                                                     Total Suggestions by Employee                                         2

EMPLOYEE NAME : Mark Perkins

I.D.         Status            Suggestion Description                                                                  Focus Area             Department
42           Implemented       PDF CARE suggestion form-Users w/full vers. Adobe Acrobat/Nside NMB                     Workplace Efficiency   Public Services

11/08/2010                                                                                                                                                      Page 289 of 480
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                                                           Suggestions by Employee

43           Rejected               Stop fluoride use in wtr trtmnt proc/no pers. conv. only $avings measure               Expenditures            Public Services

44           Defer To Future Year   Investigate incorp. use of WEB QA on city's website-res. concern tracking              Workplace Efficiency    Public Services

161          Rejected               Expenditure committee response on 6/24/09: rejected - not in-house secured site.       Expenditures            Public Services
                                    OpenOffice.org 3 for office software suite for WP/Spread Sheets/PP, etc.

172          Closed                 Eliminate use of Mayor, Council, City Mgr., Atty. & Clerk on printed mat.              Expenditures            Public Services

189          Implemented            FREE Microsoft patch for Word, Excel, and PowerPoint 07 File Formats                   Workplace Efficiency    Public Services
                                    (Workplace Efficiency committee response: contact IT on individual basis to install)

222          Rejected               Utility billing post card format rather than envelopes                                 Expenditures            Public Services

766          Rejected               Pub./Private Partnership committee response on 10/15/09: Rejected - see 766.2,         Pub./Private Partshp.   Public Services
                                    766.3 & 766.4
                                    To help promote the new City Café, we should look into doing the following:
                                    1. Remove the City Seals from the glass doors along the theater entrance and
                                    replace them with City Café decals (Mitchell's idea)
                                    2. Work with the manager of the Café and post on both inside NBM and the City's
                                    website DAILY SPECIALS (Blue plate special, deal of the day, drink of the day,
                                    etc.) We would post this for her and then employees and visitors would have an
                                    idea of what deals are available. It may drive more people to her business, which
                                    translates to more income for the City.
                                    3. Create daily E-mail specials and mail them to staff.
                                    4. Create a TWITTER account and post the daily specials in 140 words or less…

766.2        Being Done             Pub./Private Partnership committee response on 10/15/09: Being Done                    Pub./Private Partshp.   Public Services
                                    To help promote the new City Café, we should look into doing the following:
                                    2. Work with the manager of the Café and post on both inside NBM and the City's
                                    website DAILY SPECIALS (Blue plate special, deal of the day, drink of the day,
                                    etc.) We would post this for her and then employees and visitors would have an
                                    idea of what deals are available. It may drive more people to her business, which
                                    translates to more income for the City.

766.3        Rejected               Pub./Private Partnership committee response on 10/15/09: Rejected                      Pub./Private Partshp.   Public Services
                                    To help promote the new City Café, we should look into doing the following:
                                    3. Create daily E-mail specials and mail them to staff.

766.4        Rejected               Pub./Private Partnership committee response on 10/15/09: Rejected                      Pub./Private Partshp.   Public Services
                                    To help promote the new City Café, we should look into doing the following:
                                    4. Create a TWITTER account and post the daily specials in 140 words or less…




11/08/2010                                                                                                                                                           Page 290 of 480
9:35 AM
                                                           C.A.R.E. Program
                                                       Suggestions by Employee

1002         Closed             From: Rivero, Carlos                                                                Expenditures   Public Services
                                Sent: Thursday, July 08, 2010 5:15 PM
                                To: Alexander, Bruce; Fennell, Marcia
                                Cc: Stampp, Kanika
                                Subject: RE: CARE Suggestions Report

                                The committee has cleaned the Expenditures List by contacting the various
                                involved individuals and getting answers over the telephone. Please amend as
                                follows:

                                #1002 Close. Hard copies necessary for some depts.

                                Expenditures Committee response on 6/7/10: Exp #1002 Forwarded to Mark
                                Perkins on 5/25/10
                                Expenditures Committee response on 5/25/10: Exp #1002 Forwarded to Mark
                                Perkins on 5/25/10
                                The Miami Herald Digital Newspaper is the easiest and most convenient way to
                                read the print edition of The Miami Herald on your computer. Whether you are a
                                print subscriber or just use MiamiHerald.com, The Miami Herald Digital Newspaper
                                is the best addition to your news and information routine:
                                - Flip through the newspaper in seconds with just a click of your mouse!
                                - Change the size of the page, change the type sizes, and zoom in for easy
                                reading!
                                - A powerful search function allows you to search the both articles and store ads
                                - Share with your friends - email articles and store ads in seconds
                                - All articles can be printed, saved, emailed or posted to a website
                                - Missed a story in yesterday's paper? The paper offers a 7-day archive
                                - The Miami Herald Digital Newspaper is available anywhere you have an Internet
                                connection
                                - The digital version looks just like the actual newspaper
                                By having departments/individuals choose how they would like to receive the paper
                                may end up saving the City money. The cost comparison is: $13.75 delivered vs.
                                $1.99 via web.

                                                     Total Suggestions by Employee                                    12

EMPLOYEE NAME : Mark Vinitsky

I.D.         Status             Suggestion Description                                                              Focus Area     Department
127          Rejected           Offer swimming pool to NMB private summer camps                                     Revenues       Leisure Services

231          Implemented        Lights Out Policy - #39 Lighting Control Policy                                     Energy         Leisure Services




11/08/2010                                                                                                                                            Page 291 of 480
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                                                           C.A.R.E. Program
                                                        Suggestions by Employee

423          Duplicate           Similar Suggestions 9, 106, 261, 412 & 439 - Being reviewed by Conservation      Conservation           Leisure Services
                                 Committee. 10 hour/4 day work week to save the city money by consuming less
                                 electricity, gasoline and generate more revenue.

                                                      Total Suggestions by Employee                                   3

EMPLOYEE NAME : Marleen Gunn

I.D.         Status              Suggestion Description                                                           Focus Area             Department
1576         Duplicate           Duplicate see 455, 826, 1347,1354, 1375                                          Workplace Efficiency   Public Services
                                 Implement a system similar to Miami Dade County's eNet where employees can
                                 securely access information such as pay stubs and leave information.

                                                      Total Suggestions by Employee                                   1

EMPLOYEE NAME : Marlen Martell

I.D.         Status              Suggestion Description                                                           Focus Area             Department
82           Rejected            Energy committee response: Not feasible at this time. Prod. Biodiesel for city   Energy                 Community Development
                                 mach. http://journeytoforever.org/biodiesel_make.html

196          Implemented         Conservation committee response on 9/17/09: No. 196: DVD was purchased. It       Conservation           Community Development
                                 contains public education info regarding nation’ water and wastewater
                                 infrastructures. Complete.
                                 Innovations Spring from Disaster of Aging Water Infrastructure, Dec. Fund

201          Rejected            Conservation committee response on 7/16/09: See 422, related to ISO 14001        Cons./Energy           Community Development
                                 implementation. Not much gain from the book, not recommended. Env. Mgt. Sys:
                                 Gudidebook for Imp. Energy & Environmental Performance

449          Closed              Energy committee response on 8/20/09: Not applicable.                            Energy                 Community Development
                                 Review the County of Ventura, California's General Services Agency Maintenance
                                 Division, 2007-2008 Energy Action Plan, September 2007 - Policy.

489          Closed              Grant committee response on 9/17/09: Close.                                      Grants                 Community Development
                                 We may be able to remove the HAMAR program funding and replace it with the
                                 HUD funding. Http://trycdpubs.com or 1-800-666-6380

                                                      Total Suggestions by Employee                                   5




11/08/2010                                                                                                                                                  Page 292 of 480
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                                                         C.A.R.E. Program
                                                     Suggestions by Employee

EMPLOYEE NAME : Marlon Longsworth

I.D.         Status          Suggestion Description                                                                     Focus Area              Department
10           Implemented     More computer training, i.e. power point & Excel                                           Workplace Efficiency    Public Services

10.1         Rejected        Workplace Efficiency committee response on 7/16/09: Referred to Public Private             Pub./Private Partshp.   Public Services
                             Partnership committee for review. The Public Services, Waste Water facility has
                             nine (9) employees which does not justify the investment to NMB snack/soda
                             machine Gilly vending. Additionally, limited facility space would not accommodate
                             the vending machines.
                             Waste Water division vending machine.

565          Closed          Reserves committee response on 9/17/09: being done / close                                 Reserves                Public Services
                             Invest reserves in safe and guaranteed investments to create capital.

566          Being Done      Pub./Private Partnership committee response on 7/16/09: Already in progress.               Pub./Private Partshp.   Public Services
                             Create an emergency response team with police and utility personnel to help other
                             municipalities in disaster events. This would not be a cost burden to the city as
                             FEMA would reimburse the city for the personnel and equipment used.

884          Being Done      Energy response on 1/21/10: Already being done via UAP Contract.                           Expenditures            Public Services
                             Revenue idea #884 - Forwarded to Airia Austin for review on 11/24/09.
                             Pool with the County and other municipalities for fuel and use the GSA contract. It
                             would be cheaper for us because we would share the cost with every city in the
                             pool.

1059         Rejected        Expenditures committee response on 2/10/10: This is a duplicate of the “Bagster”           Expenditures            Public Services
                             idea - see suggestion 880.
                             Energy response to 880 on 1/21/10: Solid Waste is shying away from this one.
                             Revenue idea #880 - Forwarded to Airia Austin for implementation on 11/24/09.
                             Let the Sanitation Division provide garbage and roll-off services at all City Facilities
                             (Waste-Water, Operations Center and Norwood Water Plant) and eliminate the
                             need to pay outside vendors for these services that we can do ourselves.

                                                   Total Suggestions by Employee                                            6

EMPLOYEE NAME : Marsha Alexander

I.D.         Status          Suggestion Description                                                                     Focus Area              Department
76           Implemented     House file 2-sided copies - legal docs, i.e., contracts, ltrs of agr & corresp.            Cons./WP Eff.           Public Services
                             Conservation committee response on 5/26/09: Recommended, included in the
                             memo from Conservation committee via ACM to all Departments.


11/08/2010                                                                                                                                                        Page 293 of 480
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                                             Suggestions by Employee

378          Closed   3-24-09 Per Cmte, not cost effective to create and distribute flyers to all residents    Workplace Efficiency   Public Services
                      Web site campaign enlightening residents on swale upkeep

525          Closed   From: Rivero, Carlos                                                                     Revenues               Public Services
                      Sent: Tuesday, July 13, 2010 12:02 PM
                      To: Alexander, Bruce
                      Cc: Fennell, Marcia
                      Subject: RE: CARE Suggestions Report
                      525 Close, not feasible

                      City Clerk's response on 9/9/09:
                      From: Owens, Susan
                      Sent: Wednesday, September 09, 2009 1:50 PM
                      To: Rivero, Carlos; Alexander, Bruce
                      Subject: RE: CARE Idea #525 review - PDF Format
                      Importance: High

                      Sorry this is late, but I had to review the new Statutes…

                      Per the new Florida Statutes, such a BTR would require the formation of an Equity
                      Study Commission, appointed by Council and consisting of the business owners.
                      Another issue related to this is finding and monitoring these landlords; it is hard
                      enough doing same for home offices. The small amount of revenue we might gain
                      would not justify our administrative time and expenses.

                      If the City wishes to do this as a permit instead of a BTR, then that might be a
                      possibility; however, I would have to defer to the permitting department on that
                      issue.

                      If you have any questions, please let me know.

                      Susan A. Owens, CMC
                      City Clerk
                      City of North Miami Beach
                      17011 NE 19 Avenue
                      North Miami Beach, FL 33162
                      (305) 787-6001, x. 2000

                      City Clerk's response on 7/14/09:
                      525- we are still looking into this one. There are a lot of issues with this; however,
                      we were already looking into something similar and will incorporate this into our
                      research.
                      Revenue committee response on 6/24/09: referred to Susan Owens on 6/19/09 for
                      review. Miami Gardens charges homeowners who rent a "Landlord Permit" fee. It
                      is construed as a License Tax. Lots of revenue! Adm. Could call Miami Gardens to
                      find out exactly what kind of $ they collect. Maybe Roz Weisblum could contact
                      their Deputy City Mgr.

11/08/2010                                                                                                                                              Page 294 of 480
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                                                      C.A.R.E. Program
                                                  Suggestions by Employee

1337         Closed         5-10-2010 Per Cmte: The City already employs the usage of interoffice envelopes       Workplace Efficiency   Public Services
                            to send mail from one department to another. Some departments also use specific
                            colors. The mailroom staff cannot be a personal courier to staff members to walk a
                            form through its signature process and bring it back to the sender. That is
                            something the sender needs to handle. If the paperwork is delayed between the
                            receipients there is no way for the mailroom staff to force the paperwork back into
                            the mail flow.
                            If an envelope is sent to a department with a note for them to process and forward
                            then it becomes the responsibility of the first recipient to forward in a timely
                            fashion. The same would be true for the subsequent recipients. The final step
                            would be for the last person in the process to return to the originator of the
                            paperwork.
                            That system is already in place and cannot be expediated other than having the
                            sender walk their paperwork through the process personally.

                            It appears that if you have paperwork which requires routing to more than one dept-
                            it gets lost (not always put enough times) Suggestion to have a specific type of
                            carrier (big envelope, color with lines appropriated to recipients and to whom is
                            the final reciever (usually the sender) ex: interdepartmental envelopes 10"x"13-
                            turquoise blue box of 100-$72.94

                                                 Total Suggestions by Employee                                        4

EMPLOYEE NAME : Marva Simmonds

I.D.         Status        Suggestion Description                                                                 Focus Area             Department
589          Duplicate      I think it would be a good idea for the city to consider automating the employee's    Workplace Efficiency   Finance
                            access to their payroll information (check stubs and W-2s). This service was
                            available to me with my former employer. It is an easy way to pul your check stubs
                            and W-2s online. Stored in your personal profile to be accessed at any time. Since
                            the city is going "Green", it will save on the printing of stubs every week.
                            Workplace Efficiency response on 6/30/09: Duplicate or similar to card # 49
                            This is cost prohibitive to implement and security concerns with personal data
                            online




11/08/2010                                                                                                                                                 Page 295 of 480
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                                                      C.A.R.E. Program
                                                   Suggestions by Employee

762          Implementing   8-4-10 Customer Service informed comte that they will be working on this soon.         Workplace Efficiency    Finance
                            7-9-2010 Committee informed that form has not yet been placed on line by
                            customer service.
                            Workplace Efficiency response on 4/15/10: Maria checking with Gail.
                            2-11-10 The committee was informed that IT staff is assisting Customer Service to
                            get this one form online as a printable form.
                            12-17-09 Per Cmte: At this time the City does not have the resources to convert
                            every form for web use. Will test run converting Water Turn On Request form with
                            60 days
                            Workplace Efficiency response on 11/19/09: Memo can be sent to dept. heads
                            requesting that they make their respective forms interactive and available for those
                            employees/residents with Adobe Professional. However, completed forms cannot
                            be emailed, but printed and faxed or mailed.
                            Workplace Efficiency committee response on 10/15/09: Implementing
                            Workplace Efficiency committee response on 9/17/09: Review by I.T. / report next
                            meeting.
                            All forms needing to be filled out by residents for services provided by the city
                            should be available on the city's website in a fill and print format.
                            Ex. Water Turn-On Request form

763          Implemented    Pub./Private Partnership committee response on 4/15/10: Implemented                    Pub./Private Partshp.   Finance
                            Pub./Private Partnership committee response on 2/18/10: Implementing.
                            Pub./Private Partnership committee response on 11/19/09: Need feed back from
                            Bernard. Should we order?
                            Pub./Private Partnership committee response on 10/15/09: Bernard is looking into
                            Census Bureau providing magnetic stickers - quantity 500.
                            August 2009 C.A.R.E. Suggestion Award Winner.
                            Public/Private Partnership committee response on 9/14/09 - Researching.
                            Since the city is doing a big campaign for the Census, all city vehicles should have
                            Census logos posted on them as a visual reminder for the residents to participate.

                                                 Total Suggestions by Employee                                         3




11/08/2010                                                                                                                                           Page 296 of 480
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                                                         C.A.R.E. Program
                                                      Suggestions by Employee

EMPLOYEE NAME : Mehdi Ashraf

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
1025         Closed            1-14-2010 Per Cmte: It would not be feasible or efficient to have every person who     Workplace Efficiency   Building
                               submits a suggesstion attend the meeting of the committee or committees where
                               their suggesstion is assigned. Where the intentions on unclear it is practice to
                               contact the submitting person for clarification. Where a particular department or
                               process is in question the Head of that department is provided a copy of the
                               suggesstion and asked for their expert opinion so that the committee can make a
                               fair assessment of feasibility.
                               CARE suggestions are very important and every department is required to give
                               suggestions on a monthly basis. It is important that the employee is interviewed
                               during the review of the suggestion by the committee and is involved in the
                               discussions while making decisions.

1026         Closed            1-14-2010 Per Cmte: This measure although not feasible as stated would have to         Workplace Efficiency   Building
                               be left to the discretion of the individual Department Head using either their own
                               funds or staff collected funds.
                               Encourage group lunches or breakfasts every month for each department. The
                               food should be catered only at the NMB Café, which should offer group discounts
                               to the departments. The meal package should be so designed that the cost of
                               breakfast should not exceed $3 per person and the cost of lunch should not
                               exceed $6 per person.
                               1) Fostering team spirit in the departments by everyone in the department having a
                               meal together.
                               2) Even though the food will be discounted (at lower profit margins), the sale of
                               NMB Café will increase.
                               3) If the food and service of NMB Café is good, employee will tend to visit it more,
                               thereby increasing the sale.

                                                    Total Suggestions by Employee                                         2




11/08/2010                                                                                                                                                Page 297 of 480
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                                                       C.A.R.E. Program
                                                    Suggestions by Employee

EMPLOYEE NAME : Melanie Johnson

I.D.         Status          Suggestion Description                                                                 Focus Area          Department
855          Referred        From: Rivero, Carlos                                                                   Revenues            Police
                             Sent: Wednesday, June 16, 2010 1:44 PM
                             To: Serda, Mac; Carney, Tom
                             Cc: McGriff, Bernard; Fennell, Marcia; Alexander, Bruce
                             Subject: CARE suggestions non-response

                             Good afternoon, the following CARE suggestions, which have been sent to you in
                             the past, still appear as unresolved. Please try to remove these from the “referred”
                             column so that Marcia can give her progress report. Thanks

                             Revenue idea #855 - Forwarded to Mac Serda for implementation on 11/24/09.
                             I would like to have our department charge $5.00 for every citation we sign off
                             (316.610). And, our civilian employees (per FSS) can sign off on these citations.
                             This way officers do not have to respond to the station to sign off on tickets.
                             Keep officers on the road and we can collect $.
                             There are other cities/PD's in South Florida that do this. I can get you the
                             information.

                                                  Total Suggestions by Employee                                         1

EMPLOYEE NAME : Meryl Much

I.D.         Status          Suggestion Description                                                                 Focus Area          Department
12           Rejected        Battery powered city vehicle flashers                                                  Conservation        Public Services

71           Being Done      Expenditure committee response on 6/24/09: being done on an as-needed basis.           Exp./Vol./WP Eff.   Public Services
                             Re-hire employees as part-time (3, 8 hr. days @ $10/hr) in same capacity

266          Rejected        Expenditure committee response on 6/4/09: Public Works, Facilities Mgt. division       Expenditures        Public Services
                             has maintenance contracts on Police and Library A/C systems. On-site HVAC
                             technicians are necessary for emergency needs and after hours event facility A/C
                             systems monitoring. Replace A/C techs w/maintenance contract-Some A/C maint.
                             cont. exist

                                                  Total Suggestions by Employee                                         3




11/08/2010                                                                                                                                                Page 298 of 480
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                                                          C.A.R.E. Program
                                                      Suggestions by Employee

EMPLOYEE NAME : Miguel Acevedo

I.D.         Status             Suggestion Description                                                                Focus Area             Department
425          Closed             8-20-09 Cmte was advised by Info Tech that with our current resources we cannot       Workplace Efficiency   Leisure Services
                                institute bulk emailing within our computer infrastructure. While there are online
                                services that can do this, they are not free of charge.
                                7-31-09 Cmte reviewing how to implement this without cost to city, working out
                                logistics with Info Tech.
                                Establish Leisure Services e-mail account for distribution of invitations/flyers to
                                residents via e-mail to save printing, paper and ink.

                                                     Total Suggestions by Employee                                        1

EMPLOYEE NAME : Mirdelee Louis-Jeune

I.D.         Status             Suggestion Description                                                                Focus Area             Department
134          Closed             OT for part timers                                                                    Workplace Efficiency   Leisure Services

                                                     Total Suggestions by Employee                                        1

EMPLOYEE NAME : Miriam Bensinger

I.D.         Status             Suggestion Description                                                                Focus Area             Department
336          Closed             Convert city facility flat roofs into an employee shaded outdoor eating area          Workplace Efficiency   Legal
                                Workplace Efficiency committee response 6-30-09: Not financially feasible at this
                                time

                                                     Total Suggestions by Employee                                        1

EMPLOYEE NAME : Miriam Scalza

I.D.         Status             Suggestion Description                                                                Focus Area             Department
195          Rejected           Expenditure committee response on 6/4/09: Funding to convert not currently            Expenditures           Finance
                                available. Bill water customers w/post card rather than via billing service

343          Closed             Scheduled confirmation of employee business/operating licenses                        Workplace Efficiency   Finance



11/08/2010                                                                                                                                                      Page 299 of 480
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                                                        C.A.R.E. Program
                                                    Suggestions by Employee

344          Implemented      Expenditure committee response 6/4/09: Cash Management Policy. Establish              Expenditures   Finance
                              policy on check amounts requiring special mail handling

1521         Closed           From: Rivero, Carlos                                                                  Revenues       Finance
                              Sent: Tuesday, August 10, 2010 3:44 PM
                              To: Alexander, Bruce
                              Subject: Rev & Exp. Update

                              1521 Close, this will be addressed once we get a new café vendor.

                              Now that the City is offering a valet service maybe they could increase revenues
                              by contracting a hot dog stand or mobile food cart like you see at other performing
                              arts theaters. This would be a way to get more money until the café is up and
                              running again.

                              Maybe after the café reopens they could operate the hot dog stand at the city
                              pools. Quick foods on the go with a percentage of sales going to the city.

                                                   Total Suggestions by Employee                                        4

EMPLOYEE NAME : Mitchell Abrahams

I.D.         Status          Suggestion Description                                                                 Focus Area     Department
177          Closed           Eliminate Mayor/Council names on non-dated material                                   Exp./WP Eff.   Public Services

                                                   Total Suggestions by Employee                                        1




11/08/2010                                                                                                                                           Page 300 of 480
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                                                        C.A.R.E. Program
                                                     Suggestions by Employee

EMPLOYEE NAME : Mr. Lamberto via Carlos Rivero

I.D.         Status            Suggestion Description                                                            Focus Area   Department
573          Closed            Brian O'Connor response on 6/18/09: Yes we have a contract in place for Martin    Other        Resident
                               Outdoor Media to perform these services.

                               Brian K. O'Connor, C.P.M., A.P.P.
                               Chief Procurement Officer
                               City of North Miami Beach
                               Phone: (305) 948-2946
                               Fax: (305) 957-3522
                               brian.oconnor@citynmb.com

                               Good afternoon. Mr. Lamberto, a resident of Eastern Shores and a member of the
                               Beautification Committee wants to submit a CARE idea regarding bus shelters in
                               exchange for advertising. He is an employee of the City of Miami Beach and he
                               mentioned at the last committee meeting that the City of Miami Beach has a very
                               beneficial agreement with Clear Communications by which the city gets free bus
                               shelters and maintenance in exchange for advertising. Is this something we have
                               looked at? Do we have something similar in place already? He gave me the
                               name and number of the rep:

                               Kathy Reuter 305-592-6250
                               Please include Mr. Lamberto in your response. Thank you.
                               Carlos M. Rivero
                               CIP and Urban Forestry Projects Coordinator
                               Please consider the environment before printing this message.

                                                   Total Suggestions by Employee                                     1




11/08/2010                                                                                                                                 Page 301 of 480
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                                              C.A.R.E. Program
                                            Suggestions by Employee

EMPLOYEE NAME : Mubarak Kazan

I.D.         Status         Suggestion Description                    Focus Area   Department




11/08/2010                                                                                      Page 302 of 480
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                                                C.A.R.E. Program
                                            Suggestions by Employee

1174         Closed   FPL response on 4/17/10: Marta Chavez, FPL rep. has resported that decreasing         Capital Improvements   Resident
                      the wattage of these lamps would require a complete change out of all fixtures,
                      resulting in added expense to NMB. Also, following up on the removal of one-half
                      or 154 of the existing fixtures, FPL reports and reminds NMB that this project was
                      engineered to provide an even distribution of lighting and the removal any fixtures
                      and/or the reduction in wattage would create dark-to-shadowy spaces between
                      light posts.
                      FPL response on 4/15/10: Marta Chavez, FPL rep. will be reporting FPL's
                      estimated savings to reduce wattage on all lights or the cost to remove one half or
                      154 light poles from NE 15 Ave. to West Dixie Highway.
                      Feasibility Meeting on 3/10/10 with ACM Bernard McGriff, Hiep Huynh, Dan Wick,
                      Bruce Alexander, Marta Chavez, FPL Govt. Accts. Representative. Marta to
                      provide estimated depreciation costs to remove one-half or 154 of the decorative
                      street lamp posts. Also estimated savings should the 150 watt lamps be replaced
                      with 100 watt lamps.
                      From: McGriff, Bernard
                      Sent: Tuesday, March 02, 2010 11:56 AM
                      To: Wick, Dan
                      Cc: Alexander, Bruce
                      Subject: RE: CARE suggestion #3 - Lamp Pole reduction

                      Dan: Please schedule the meeting through outlook for me to calendar it. Thanks.

                      Bernard McGriff
                      Assistant City Manager
                      17011 N.E. 19th Avenue
                      North Miami Beach, Fl. 33162
                      Tel. (305) 787-6053
                      email: bernard.mcgriff@citynmb.com
                      ________________________________________
                      From: Wick, Dan
                      Sent: Tuesday, March 02, 2010 10:45 AM
                      To: McGriff, Bernard
                      Cc: Alexander, Bruce
                      Subject: FW: CARE suggestion #3 - Lamp Pole reduction

                      Bernard, I would like to set up a meeting with Hiep/Dan/Bruce and you to discuss.
                      Please advise. Thanks

                      From: Baker, Kelvin
                      Sent: Monday, March 01, 2010 5:57 PM
                      To: McGriff, Bernard; Wick, Dan
                      Subject: FW: CARE suggestion #3 - Lamp Pole reduction

                      Please review

                      Kelvin L. Baker, City Manager
                      City of North Miami Beach
11/08/2010                                                                                                                                    Page 303 of 480
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                                   Suggestions by Employee

             17011 N.E. 19th Avenue
             North Miami Beach, Florida 33162
             305-948-2977



             From: M Kazan [mailto:mikazan@msn.com]
             Sent: Monday, March 01, 2010 5:33 PM
             To: Baker, Kelvin; NMBMGR
             Cc: M.Kazan; Kramer, Barbara
             Subject: CARE suggestion #3 - Lamp Pole reduction

             Kelvin Baker
             City Manager
             City Of North Miami Beach

             03-01-10


             Dear Kelvin,

             Another cost cutting measure for CARE. Do you realize the Hanford Blvd. has
             almost 300 lamp poles! I have famously dubbed this the NMB Airport Runway way
             back when. Why don't the City reduce some of this overcrowding of lamp poles by
             strategically taking some out and having them placed on the doughnut circles
             along 19th Ave. or elsewhere?

             I told Mayor Mischon in 2002 he can have placed, video cameras along this over
             lighted boulevard and after 5 years he will hardly notice any foot traffic as he
             anticipates. It has been 8 years and Hanford Blvd remains as dormant as is
             expected.

             Yet, another CARE suggestion.

             Mubarak Kazan
             City of North Miami Beach
             "A City Where People Care"

                                  Total Suggestions by Employee                                 1




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                                                      Suggestions by Employee

EMPLOYEE NAME : Myrna Nanson

I.D.         Status            Suggestion Description                                                                   Focus Area             Department
1124         Implemented       CIP responsse on 5/20/10: Implemented.                                                   Capital Improvements   Building
                               CIP response on 4/15/10: Project Ground Breaking Ceremony has taken place.
                               CIP response on 3/17/10: The proposed improvement has been added to the
                               master plan with the exception of the Zoo.
                               At ULETA PARK COMMUNITY CENTER (16880 NE 4 AVE) there is enough
                               space to construct a permanent Recreation Park with many attraction equipment,
                               including a domestic animal zoo. This project would collect money for the city and,
                               at the same time, would keep the children yough and adults busy and happy
                               during the weekends. Beside the mentioned project would be important clean, and
                               reconstruct the swimming area adding cafeterias, udner roof tables with chars and
                               some more attractions; and convert this beautiful place in another recreation area
                               in summer time.

1206         Closed            3-29-2010 The City does not have adequate funding to provide the additional              Workplace Efficiency   Building
                               benefit of helathcare to part time employees. Budgets are being reduced not
                               increased at this time.
                               We, THE PART-TIME EMPLOYEES, have the right to be enrolled in some Health
                               Insurance Benefits. Why the City of North Miami Beach does not give to us halve
                               of Medical Assistant Benefit as we received haved of other benefit? It is true that
                               most Part-time Employees have been covered by Medicare, but it is not enough to
                               resolve the medical treatment that we require. We have to pay almost $100.00
                               every month for Medicare and, when we go to see doctors, we stillhave more
                               debits for our treatments. May the City of North Miami Beach be a little more
                               benevolent with the people who work as muc as the "Full Time Employees"?

1281         Closed            7-9-10 The committee determined that this suggestion is not feasible. Cannot alter       Workplace Efficiency   Building
                               work hours for those part of a bargaining unit without negotiations.
                               According to the unemployment. Situation that our Country is suffering in this time,
                               my "CARE SUGGESTION" for this month is that : all City Employees may work
                               only seven hour daily (straight), starting at 8:00 a.m. until 3:00 p.m. with 15 min
                               break.-This would give to the"City " the possibillity to save moneu in electricity and
                               office equipment deterioriaton and, the most important issue is give more position
                               to the citizens who has no jobs and, everybody will feed the table.




11/08/2010                                                                                                                                                  Page 305 of 480
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                                                      Suggestions by Employee

1415         Closed            From: Rivero, Carlos                                                                   Revenues            Building
                               Sent: Tuesday, July 13, 2010 12:02 PM
                               To: Alexander, Bruce
                               Cc: Fennell, Marcia
                               Subject: RE: CARE Suggestions Report
                               1415 Close, thnot CARE related

                               The City of North Miami Beach is a beautiful residential are, but unfortunately, our
                               City is very poor in commercial development. My suggestion is that We need more
                               commercial stores like Grocery Stores, Clothing Stores, Shoe Stores, Dollar
                               Stores etc. The City of North Miami Beach community needs nore places where
                               consume their necessities.

1547                           The city of North Miami Beach needs more square miles area. Why the Dade               Other               Building
                               County occupied some areas in this City? The Dade County does not give to the
                               citizens the same service in the area of North Miami Beach as we do it if the all
                               community wil be supervised by us.

                                                    Total Suggestions by Employee                                         5

EMPLOYEE NAME : Naomi Legagneur

I.D.         Status            Suggestion Description                                                                 Focus Area          Department
115          Duplicate         Energy committee response: Being Done. Regulate A/C temperatures and use               Energy              Leisure Services
                               motion light sensors where applicable

                                                    Total Suggestions by Employee                                         1

EMPLOYEE NAME : Nelson Reyes

I.D.         Status            Suggestion Description                                                                 Focus Area          Department
756          Closed            Volunteer committee response on 9/17/09: Not feasible.                                 Volunteer Program   Police
                               American Cancer Society's Road to Recovery Program is presently in need of
                               volutneers to drive cancer patients to treatments within Dade County. Perhaps our
                               city would like to participate (via volunteers, the NMB Line, or any one else). This
                               could bring positive PR to the city and PD. As you know, PDs are presently under
                               great scrutiny by the local media. See attached for all the details.

                                                    Total Suggestions by Employee                                         1




11/08/2010                                                                                                                                                   Page 306 of 480
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EMPLOYEE NAME : Norma Alicea

I.D.         Status            Suggestion Description                                                                 Focus Area             Department
307          Closed            Ban city vehicle parking in front of City Hall/P.S.A. and in guest parking             Workplace Efficiency   Human Resources

433          Implemented       12-17-09 Per Cmte: training is in progress                                             Workplace Efficiency   Human Resources
                               8-20-09 Per Cmte, policy still being created to address these issues
                               Workplace Efficiency committee response on 7/16/09: Policy issue.
                               All payroll tasked employees be trained I calculating and recording payroll. And a
                               policy outlining payroll and the recording/calculation of time be implemented in to
                               make the process fair and equitable.

662          Being Done        Expenditure committee response on 7/31/09: Being Done.                                 Expenditures           Human Resources
                               Employees should receive reimbursement for courses that relate to positions
                               within the city, i.e., Business Manage