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					                      Navigate Tutorial

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Section 1: Steps For Scanning Hardcopy Originals
             a: Aficio Copier
             b: Gestetner Copier
Section 2: Receiving your scanned files
Section 3: Submitting an order with electronic originals
Section 4: Submitting an order with hardcopy originals
Section 5: Ordering printed envelopes
Section 6: Ordering Business Cards (Kyrene & Tempe Users Only)
Section 7: Ordering preprinted forms (Kyrene users only)
Section 8: Ordering blank paper by ream (Kyrene users only)
Section 9: Steps For Approving Jobs (Approvers Only)




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Section 1a: Steps For Scanning Hardcopy Originals (Aficio)

  1.  Put your originals in the tray or on the glass.
  2.  Press “Scanner” key.
  3.  Press “Manual Input” on the display screen.
  4.  Type in your e-mail address using the display screen and press “Ok” on
      the display screen.
  5. (This step is optional. It adds a description to your subject line on your e-
      mail.)
         a. Press “Subject/Message” on the display screen.
         b. Press “Attach Subject” on the display screen.
         c. Press “Manual Input” on the display screen.
         d. Type in your description on the display screen as you would like it
             to appear in your subject line.
         e. Press “Ok” on the display screen.
         f. Press “Ok” on the display screen.
  6. Select whether your originals are one-sided or two-sided on the display
      screen.
  7. Press the “Start” button.
  8. Wait for your scans to be completed.
  9. If you have more jobs you would like to scan, go back to step five, if not
      go to step ten.
  10. Press the “Clear Modes” button.
  11. Press the “Copy” button.




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Section 1b: Steps For Scanning Hardcopy Originals (Gestetner)

  1.  Put your originals in the tray or on the glass.
  2.  Press “Scanner” button.
  3.  Press “Manual Entry” on the display screen.
  4.  Type in you e-mail address on the display screen and press “Ok”.
  5.  Select whether you have one or two sided originals by pressing “Original
      Feed Type” and pressing “1 Sided” or “2 Sided”.
  6. (This step is optional. It renames the file it sends to your e-mail.)
         a. Press “File Name”
         b. Press “File Name”
         c. Type in the name you would like
         d. Press “Ok”
         e. Press “Ok”
  7. Press “Start”
  8. Wait for your scans to be completed.
  9. If you have more jobs you would like to scan, go back to step five, if not
      go to step ten.
  10. Press the “Clear Modes” button.
  11. Press the “Copy” button.




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Section 2: Receiving your scanned files

  1. Log-on/Open your e-mail
  2. Download your attachment to your desktop.
        a. Right click on the attachment
        b. Select “Save Target As”
        c. Select “Desktop”
        d. Click on “Save”




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Section 3: Submitting an order with electronic originals

  1. Go to http://navigate.kyrene.org/printshop and log in. Kyrene employees,
     use your normal login and password. Tempe employees, use your preset
     login information. Other district employees, you may create an account if
     you have not already done so.




  2. Select “Send Digital File”




  3. Fill out your phone number and document title. Verify your email address,
     school/department and select your budget code.




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4. Fill out your number of originals, the quantity needed, dated needed, if
   you would like black ink or colored ink. Choose if you would like your job
   collated or uncollated and select the paper size. If you would like a cover
   select whether you want a front cover only or front and back covers, also
   if you want the covers one-sided or two-sided.




5. Select whether your originals are one-sided or two-sided (digital originals
   should always be entered as one sided) and whether you want one or two
   sided copies.




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6. Select the type and color of paper for your job. Do not choose your cover
   type and cover under this section, if applicable, use the “Cover Options”
   section.
   You MUST select a paper color, even if you only want white!




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7. If you chose to have covers, click on “Click here to select paper for
   COVER(S)” section. Do not choose the paper for the inside (body) of the
   job under this section, use the “Paper Options” section for that.




8. If you would like carbonless forms, click on the blue collapsible bar that
   says, “Click here to select NCR paper”. Put a check next to which type of
   NCR forms you would like; two, three, four, or five part.
     When ordering NCR forms enter the number of reams under
            ‘Quantity Needed’, not the total number of sets.




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9. If you want any type of bindery, cutting, padding, three-hole punching, or
   folding, select “Click Here to select bindery/finishing”.




10. If you wish to leave any special instructions click on “Click here to provide
    special instructions” and type in you instructions.




11. To attach your digital files do the following:
       f. Click on the paperclip icon next to ‘Add File 1’, or the next open
           paper clip if have already attached a file.




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g. Click on “Browse”.




h. Browse to where your file is saved. (In the example we will select
   “Desktop”, since the PDF scan from section 2 was saved on the
   desktop.)
i. Select the file you wish to upload and then click on “Open”.




j. Click on “Upload File”.




k. Add a short description next to the file you selected.


l. If you have more files to upload go back to step repeat step 10.




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12. Click on “Add Files” to upload them.




13. Click on “Continue and Checkout”.



14. Select your delivery options and review your funding information.




15. Print a copy for your records if you wish and the select “Confirm and
    Send” to submit your order. You must hit “Confirm and Send” for your
    order to be completely submitted.




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Section 4: Submitting an order with hardcopy originals

  1. Go to http://navigate.kyrene.org/printshop and log in. Kyrene employees,
     use your normal login and password. Tempe employees, use your preset
     login information. Other district employees, you may create an account, if
     you have not already done so.




  2. Select “Submit Hardcopy”




  3. Fill out your phone number and document title. Verify your email address,
     school/department and select your budget code.




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4. Fill out your number of originals, the quantity needed, dated needed, if
   you would like black ink or colored ink. Choose if you would like your job
   collated or uncollated and the paper size. If you would like a cover select
   whether you want a front cover only or front and back covers, also if you
   want the covers one-sided or two-sided.




5. Select whether your originals are one-sided or two-sided and whether you
   want one or two sided copies.




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6. Select the type and color of paper for your job. Do not choose your cover
   type and cover under this section, if applicable, use the “Cover Options”
   section.
   You MUST select a paper color, even if you only want white!




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7. If you chose to have covers, click on “Click here to select paper for
   COVER(S)” section. Do not choose the paper for the inside (body) of the
   job under this section, use the “Paper Options” section for that.




8. If you would like carbonless forms, click on the blue collapsible bar that
   says, “Click here to select NCR paper”. Put a check next to which type of
   NCR forms you would like; two, three, four, or five part.
     When ordering NCR forms enter the number of reams under
            ‘Quantity Needed’, not the total number of sets.




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9. If you want any type of bindery, cutting, padding, three-hole punching, or
   folding, select “Click Here to select bindery/finishing”.




10. If you wish to leave any special instructions click on “Click here to provide
    special instructions” and type in you instructions.




11. Select how you would like the hardcopy will be delivered. The default is
    interoffice mail; this is for Kyrene and Tempe only. Other districts, please
    select another option.




12. Click “Continue and Checkout”.




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13. Review your payment options, and select your delivery options.




14. Print a job ticket and attach it to you hardcopies. You may print an extra
    copy for your records.



15. Click “Confirm and Send”. You must hit “Confirm and Send” for your
    order to be completely submitted.




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Section 5: Ordering Printed Envelopes

  1. Type your return address in a word document, as you would like it printed
     on the envelope, and save it.

  2. Go to http://navigate.kyrene.org/printshop and log in. Kyrene employees,
     use your normal login and password. Tempe employees, use your preset
     login information. Other district employees, you may create an account if
     you have not already done so.




  3. Scroll down to “Other Printing Services” and click on the “Envelope Icon”.




  4. Fill out your phone number and document title. Verify your email address,
     school/department and select your budget code.




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5. Enter the number of boxes of envelopes that you would like and select
   which type of envelope you would like. Note the quantity per box next to
   each type.




6. If you wish to leave any special instructions click on “Click here to provide
   special instructions” and type in you instructions.




7. To attach your digital files do the following:
      m. Click on the paperclip icon next to ‘Add File 1’, or the next open
          paper clip if have already attached a file.




       n. Click on “Browse”.




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      o. Browse to where your file is saved.
      p. Select the file you wish to upload and then click on “Open”.




      q. Click on “Upload File”.




      r. Add a short description next to the file you selected.


8. Click on “Add Files” to upload them.




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9. Click on “Continue and Checkout”.



10. Select your delivery options and review your funding information.




11. Print a copy for your records if you wish and the select “Confirm and
    Send” to submit your order. You must hit “Confirm and Send” for your
    order to be completely submitted.




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Section 6: Ordering Business Cards (Kyrene & Tempe Users Only)

  1. Go to http://navigate.kyrene.org/printshop and log in. Kyrene employees,
     use your normal login and password. Tempe employees, use your preset
     login information. Other district employees, you may create an account if
     you have not already done so.




  2. Scroll down to the “Other Printing Services” section and click on the
     “Business Cards” icon.




  3. Choose which card type you would like and click on “Customize”.




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4. Fill out the fields under “Input Fields” and click on “Set Fields”




5. Examine the preview and make sure all your typed information is correct,
   spelling, address, phone numbers, ect. If you notice a mistake, change it
   under “Input Fields” and click “Set Fields” again. Do not worry about the
   layout; the proof is only a “type” proof not a “layout” proof.




6. Click “Submit Customization”.

7. Fill out the “Contact Information” and “Job Funding” sections.




8. Click on “Continue and Checkout”.




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9. Select your delivery options and review your funding information.




10. Print a copy for your records if you wish and the select “Confirm and
    Send” to submit your order. You must hit “Confirm and Send” for your
    order to be completely submitted.




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Section 7: Ordering Preprinted Forms (Kyrene Users Only)

1. Go to http://navigate.kyrene.org/printshop and login using your Kyrene login
and password.




2.Select “Order Preprinted Forms”.




3. If you know the name of the file you want you can do a search for that form.
        a. Type the name of the form in the search field and click “Go”.


      b. Click “Add” next to the preview of the document you want (go to step
5).




4. If you do not know the name of the document you can browse for it.
        a. Under categories click on “All Forms”




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       b. Select between “Report Cards”, “Health Forms”, and “General Forms”.




       c. Browse until you find the document you want. Switch pages by clicking
       “Next” or “Back” at the top of the page.




       d. Click “Add” next to the preview of the document you want (go to step
5).




5. Enter how many you would like in the quantity box and click “Update”.




7. Click on “Continue Shopping” if you have other forms you would like (go back
to step 3 or 4), or “Proceed to Checkout” if that is all you would like (go to next
step).

8. Select whether you want delivery or pick-up. (If you select delivery enter what
school in the drop down menu.) And add any additional comments.




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10. Verify your order information and click “Submit”




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Section 8: Ordering Blank Paper By Ream (Kyrene Users Only)

  1. Go to http://navigate.kyrene.org/printshop and log in. Kyrene employees,
     use your normal login and password.




  2. Scroll down to “Other Printing Services” and click on the “Order Paper By
     Ream” section.




  3. Fill out your phone number and document title. Verify your email address,
     school/department and select your budget code.




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4. Reams are divided up by paper size. (and weight for the 8.5” x 11” size).
   8.5” x 11” text weight paper is the default section. If you would like 8.5”
   x 11” cover weight paper, 8” x 14” paper, or 11” x 17” paper click on the
   appropriate collapsible blue bar to expand that section.




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5. To select a paper color, click on the check box next to the color so a
   checkmark appears in the box. Then, under the “Quantity” box enter the
   desired number of reams. You can order multiple reams under multiple
   sections.




6. Click on “Continue and Checkout”.



7. Select your delivery options and review your funding information.




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8. Print a copy for your records if you wish and the select “Confirm and
   Send” to submit your order. You must hit “Confirm and Send” for your
   order to be completely submitted.




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Section 9: Steps For Approving Jobs (Approvers Only)

       The Navigate server checks twice a day to see if there are any jobs
waiting for approval. If so, you will receive an email stating there are jobs for
you to approve. If not, then you will not receive an email.

If you do receive and email, do the following;

   1. Login to navigate using your Kyrene Login/Password.




   2. You may either select “Approve Jobs” on the top navigation bar, or scroll
      down to your “Quick Links” section and click on “Approve Print Jobs”




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3. There should be at least one, if not more, job(s) in the approval queue.




From here you can do the following;
       a. Preview the job by clicking on the job name
          (KSD\rstratton15007535215) – This will show the job ticket and
          allow you to view any files attached.
       b. Approve – Sends the job through to the print shop for printing.
       c. Reject – Cancels the job. You must enter a reason in the
          comments section explaining why you decided to cancel the order.
          This comment will be sent to the job requestor.
       d. Edit – This will open the job ticket allowing you to edit the order as
          needed.
4. Repeat this for each job until there are no more jobs remaining in the
   print approval queue.




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