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UNIVERSITY OF ARKANSAS FOR MEDICAL SCIENCES

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UNIVERSITY OF ARKANSAS FOR MEDICAL SCIENCES Powered By Docstoc
					A N N UA L R EPO RT



 A C A D E M I C A F FA I R S   AND

RESEARCH ADMINI STRATI ON
           2005 – 2006
                                                         TABLE OF CONTEN TS




DIVISION OF ACADEMIC AFFAIRS & RESEARCH ADMINISTRATION.......................................... 2

OFFICE OF RESEARCH AND SPONSORED PROGRAMS....................................................................... 6

OFFICE OF RESEARCH COMPLIANCE ....................................................................................................... 26

OFFICE OF ACADEMIC SERVICES ............................................................................................................... 38

OFFICE OF EDUCATIONAL DEVELOPMENT ........................................................................................ 50

UAMS LIBRARY...................................................................................................................................................... 71

ACADEMIC COMPUTING ................................................................................................................................. 84

DEPARTMENT OF STUDENT ACTIVITIES AND HOUSING.............................................................. 95

OFFICE OF STUDENT FINANCIAL AID ..................................................................................................... 99

ARKANSAS COMMISSION ON CHILD ABUSE, RAPE & DOMESTIC VIOLENCE .................... 101




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                                                      1
    DIVISION OF ACADEMIC AFFAIRS & RESEARCH A DMIN ISTRATION



   The Academic Affairs and Research Administration division manages key services that support the
     academic, research, clinical and service missions. This support is delivered primarily through the
 individual missions of the division‘s several departments, listed below. These units provide key support
   and administration roles that provide a foundation for the success of UAMS‘ chief goals: to heal, to
                                          teach, to search, to serve.
Library
Office of Academic Services
Office of Educational Development
Academic Computing
Student Activities and Housing
Office of Student and Financial Aid
Office of Research and Sponsored Programs
Institutional Review Board
Office of Research Compliance
Office of Student Financial Aid
Arkansas Commission for Child Abuse, Rape and Domestic Violence

The division is headed by the Vice Chancellor for Academic Affairs and Research Administration
(VCAA), Larry D. Milne, Ph.D. The Vice Chancellor serves as the campus‘ chief academic officer,
coordinating academic policy among the colleges and representing UAMS to the state‘s Department of
Higher Education, accrediting bodies, and other external organizations. The Vice Chancellor also leads
three research administration units and carries responsibility for ensuring scientific integrity among those
engaged in research as well as compliance with prevailing federal regulations and institutional policy with
respect to protection of human subjects.

The Vice Chancellor was assisted during the year by four staff: an Executive Assistant, Barbara Coker;
Director of Administration/VCA, Elizabeth Bard, NCA Accreditation Coordinator, Kristine Stump, and
the Director of Finance/VCA, Toni Emerson.

    Director of Administration/VCA — the Director, Elizabeth Bard, performs administrative and
   planning duties in support of the office of the Vice Chancellor, the Academic Affairs and Research
   Administration division and its departments, and is responsible for division-level and campus-wide
  projects. Ms. Bard was assigned project director for the Higher Learning Commission/North Central
  Association Accreditation self-study process, a two-year project. Kristine Stump was hired as Project
                             Manager to work with Ms. Bard on the project.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                2
                  Major activities undertaken by the Director for the reporting period include:
UAMS Strategic Plan and Chancellor‘s Cabinet Planning Retreat — Organized the biennial
retreat for the Chancellor‘s Cabinet and other campus leaders. The one-day retreat was held
March 29, 2006 at the University of Arkansas System Administration offices. Exercises were
developed by Executive Vice Chancellor John Shock, M.D., based on the Good to Great
principles of management. Ms. Bard worked with group leaders from the retreat to prepare a
follow-up report of outcomes from groups organized around the campus‘ missions: education,
patient care, research and service. Ms. Bard also worked with the Cabinet to revise and update
the existing Strategic Plan.
        UAMS Commencement — Organized and coordinated campus-wide planning for
         Commencement, held May 20, 2006. The event featured approximately 1,000
         participants (graduates, faculty and stage participants), and an estimated audience of
         5,400 people. Three honorary degrees were bestowed during the ceremony. Recipients
         were Governor Mike Huckabee, State Representative and former Senator Jay Bradford,
         and Mrs. Pat Walker. Because of the Governor‘s involvement, C-Span elected to record
         his remarks, which were later broadcast on its national TV network.

         This marked the first time in a number of years that UAMS did not conduct joint
         commencement planning with UALR. Planning and execution were not affected by the
         change, however, the event was more expensive since UAMS was unable to split some
         costs with our sister campus.

         Primary tasks related to Commencement were to: prepare the regalia bid for campus (all
         colleges); receive, coordinate storage, distribution, and return of all rented regalia;
         prepare the sound and video company bid and work with the company on specifications
         and logistics; direct ceremony participants in their respective roles (students, various
         faculty marshals, and stage participants); prepare information packets for all
         commencement participants; prepare the commencement program; prepare an honorary
         degree or Chancellor‘s Award suitable for presentation to recipients; prepare and
         maintain a Commencement Web site; negotiate and execute the contract with the facility
         on the terms and services needed for the event; order additional services for the event
         such as pipe and drape, interpreters, flowers/plants, and beverage service; coordinate
         activities with Creative Services on photography, videography, set design, photograph
         sales and yearbook sales; and coordinate with Communications & Marketing for the
         placement of a full page ad in the Arkansas-Democrat congratulating all graduates.

         This year the responsibility for ordering diplomas for all colleges was also transferred to
         from the Graduate School/Financial Aid office to the Director of Administration/VCA.
Managed the day to day operations of the NCA Accreditation Project:
                   Assisted the Vice Chancellor and Steering Committee in identifying Criterion
                    Committee members for five committees: Mission and Integrity; Preparing for
                    the Future; Student Learning and Effective Teaching; Acquisition, Discovery
                    and Application of Knowledge; and Engagement and Service
                   Conducted an orientation for committee chairs and co-chairs to the Higher
                    Learning Commission and the accreditation process
                   Managed the two-year project budget
                   Supervised the NCA Project Manager Kristine Stump, who is also an ex officio
                    member of each of the Criterion Committees


Annual Report 2004 – 2005, Academic Affairs and Research Administration                                3
                  Assisted the Vice Chancellor in coordinating communication with, and meetings
                   of, the NCA Steering Committee
                  Prepared planning documents and information materials for Vice Chancellor
                   Milne, the Steering Committee and Criterion Committees
                  Completed an Accreditation Project web site, and a collection of six SharePoint
                   sites for members, including a main site featuring the Steering Committee and
                   project-wide information, and one site for each Criterion Committee, featuring
                   (among others), a section for meeting notices, minutes and agendas and a
                   shared documents section
                  Staffed — along with Mrs. Stump — five Criterion Committees, which entails
                   working with the chairs to set meeting schedules and agendas; draft meeting
                   minutes; maintain resource documents (notebooks and project information);
                   maintain SharePoint sites, including an extensive library (402 documents to
                   date); work with committees to prepare study plans, outlines, lists of needed
                   evidence; assist individual members with gathering information and documents
                   and with writing assignments. Draft communications materials related to the
                   project, including articles for the Campus Update, announcements and requests.
                   Participated in sub-groups formed by the committees, including survey
                   development groups. Worked with Ms. Stump, Paul Carter (in his institutional
                   reporting capacity), and Tom Hart, the Director of Academic Computing to
                   prepare the Institutional Snapshot, a mandatory part of the self-study.
Organized the first annual Chancellor‘s Teaching Award program and awards ceremony, the first
teaching awards at UAMS given at the University — rather than college — level. An award
plaque was designed for fifteen recipients, who were presented their awards in a campus-wide
ceremony on February 22, 2005. Ms. Bard and Stump also produced a web site dedicated to the
award recipients, (http://www.uams.edu/academicaffairs/facultyawards.asp), featuring bio
information and photos. A section on the award program and winners was also included in the
2006 Commencement Program
Oversaw the production of the Senior Wall (with Creative Services and the Development
Office), which features names of the year‘s graduates from all colleges
Assisted the Vice Chancellor with the preparation of miscellaneous reports, including the
development of I Will statements and subsequent progress reports to the Chancellor
Prepared UAMS‘ informational portion of the Higher Education Performance Reporting web
site. Act as institutional contact to the Arkansas Department of Higher Education for the site
and the project
Coordinated production of the division‘s – and individual departments‘ – sections in the 2004-05
Caduceus Yearbook.
Maintained the university‘s records on a college information database, ―Any College.Net‖
Maintained the division‘s web sites (www.uams.edu/academicaffairs and
www.uams.edu/research). Also maintained the faculty resource site
(www.uams.edu/academicaffairs/facultyresources.asp) that provides links to campus and UA
System resources for faculty. The faculty resource site serves to replace some of the information
contained in the 1997 Faculty Handbook. Acted as the contact of record to vet academic-related
questions submitted via email from the main UAMS web site to the appropriate person/office
Planned and coordinated the UAMS portion of orientation events for the entering class of the
Clinton School of Public Service (with Associate Dean for Academic Affairs, COPH, Katharine


Annual Report 2004 – 2005, Academic Affairs and Research Administration                              4
Stewart). UAMS hosted 22 incoming students on August 17 for an orientation that included an
introduction to UAMS presented by the Chancellor, and a buffet lunch that included
representatives from each of the colleges and the Graduate School.
Served as division-level contact for Campus Operations for space inventory system
Worked with Kim Light, chairman of the Patent and Copyright Committee to maintain a Web
page to support the committee that includes an on-line disclosure form.
The director‘s participation in division and campus committees was largely restricted to service
on the five HLC/NCA Accreditation Self-study Criterion Committees, serving as ex officio
member and staff on each. Other committee assignments during the year included Academic
Services Management Group; the Vice Chancellor‘s Advisory Committee (staff), and the Ad Hoc
Faculty Resource Site Work Group.
Ms. Bard attended one conference or meeting this year: The Annual Meeting of the North
Central Association, and the NCA Self-study Workshop, Chicago, IL, April 1 – April 3 2006.
Compiled the Academic Affairs and Research Administration Annual Report.


 Director of Finance/VCA — Ms. Toni Emerson maintained the division‘s finances of approximately
$19 million and assisted the Vice Chancellor in the management of financial and human resources of the
          VCA division. Served as a daily contact, backup, and administrative trainer for sixteen
 departments/programs under the VCA on various UAMS financial systems, accounting, administrative,
  and personnel matters. Managed fourteen financial accounts of the VCA and the Campus Incentive
    Programs. Maintained inventory for the VCA centers and was the campus contact for inventory,
 employee health screening, and a number of campus level funding transfers during the year. Completed
the division‘s budget and the year-end close out financial process. Responded to audit questions as called
  upon for financial aid and the Arkansas Commission on Child Abuse, Rape, and Domestic Violence.
Certified monthly payroll of all division/department personnel to the CFO, as well as bi-annual time and
effort reports and the annual payroll load. The director completed many other department, division, and
                      campus responsibilities within the scope of her responsibility.
              The Director made contributions to the following division and campus projects:
Automated Research Information Administrator (ARIA) post grant award development,
specifically with processes related to account release, budget management, cash management,
closeout management, effort vs. actual, and sub-recipient monitoring
OPM Pay Plan – classified
Obtained certification as a UAMS Grants Manager in November 2005
SAP User‘s Group
SAP super user for testing
House of Delegates executive committee for 05/06
Admitted as participant in the first class of the UAMS Leadership Institute, January 2006
               The director attended the following conferences and meetings during the year:
NACUBO Annual meeting, July 2005
Press Ganey regional workshop in May 2006, as a member of the Leadership Institute, 2006




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              5
                  OFFICE OF RESEARCH A ND SPONSORED PROGRAM S


The Office of Research and Sponsored Programs (ORSP) facilitates the competitive grants process for
extramural funds. ORSP acts as the liaison between external agencies and the university and the faculty,
and keeps track of the updates in extramural funding programs. ORSP helps faculty review and submit
grant applications so that all stakeholder policies are met; university, faculty and extramural agency or
company. In addition, ORSP maintains integrity in the research environment by monitoring potential
conflicts of interest, monitoring privacy concerns and maintaining accurate reporting information.

The Institutional Review Board (IRB) reviews research that involves human subjects. The IRB is the
federally mandated peer review body for ensuring ethical treatment of humans in research on the UAMS
campus. The IRB is accredited by the Association for the Accreditation of Human Research Protection
Programs (AAHRPP). The IRB maintains integrity in the research environment by acting as a central
point of contact for expertise regarding human subjects research activity on the UAMS campus.

                                                     FY06 FUNDING ACTIVITY


                             FY06 UAMS growth in extramural funding in the last 20 years:
                                UAMS/ACHRI/VA combined. Source: ORSP/ARIA

        $120,000,000




        $100,000,000




         $80,000,000




         $60,000,000




         $40,000,000




         $20,000,000




                  $0
                       86-   87-   88-   89-   90-   91-   92-   93-   94-   95-   96-   97-   98-   99-   00-   01-   02-   03-   04-   05-
                       87    88    89    90    91    92    93    94    95    96    97    98    99    00    01    02    03    04    05    06




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                                        6
                                  FY06 UAMS growth in extramural funding in the last 10 years:
                                           UAMS, ACHRI, and VA combined.
                                                  Source: ORSP/ARIA


      $120,000,000



      $100,000,000



       $80,000,000
                                                                                                                                         VA/ACHRI
                                                                                                                                         UAMS

       $60,000,000



       $40,000,000



       $20,000,000



                   $0
                     96-97       97-98       98-99   99-00       00-01      01-02    02-03        03-04   04-05        05-06
                                                                    Fiscal Year




                                 FY 06 UAMS growth over the last 20 years: UAMS campus alone
                                                   Source: ORSP/ARIA

    $100,000,000


     $90,000,000


     $80,000,000


     $70,000,000


     $60,000,000


     $50,000,000


     $40,000,000


     $30,000,000


     $20,000,000


     $10,000,000


              $0
                    1        2     3     4       5   6       7      8     9     10   11      12      13   14      15    16     17   18   19   20




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                                            7
                 FY06 UAMS TOTAL EXTRAMURAL FUNDING BY DEPARTMENT

   Department                                                             Direct       Indirect           Total
  PEDIATRICS                                                          $9,182,403.53      $824,223.09   $10,006,626.62
  PSYCHIATRY                                                          $7,143,366.40    $2,139,960.00    $9,283,326.40
  PHYSIOLOGY                                                          $8,087,852.05    $1,123,067.00    $9,210,919.05
  GERIATRICS                                                          $5,542,714.00    $1,264,121.00    $6,806,835.00
  INTERNAL MEDICINE                                                   $5,146,643.90    $1,301,759.73    $6,448,403.63
  NEURO & DEVELOPMENTAL SCIENCE                                       $4,046,261.50    $1,454,226.35    $5,500,487.85
  MYELOMA RESEARCH CENTER                                             $3,383,630.02    $1,307,007.39    $4,690,637.41
  PHARMACOLOGY                                                        $3,028,899.00    $1,068,377.00    $4,097,276.00
  BIOCHEMISTRY & MOLECULAR BIOLOGY                                    $2,964,349.00    $1,088,851.86    $4,053,200.86
  MICROBIOLOGY AND IMMUNOLOGY                                         $2,273,261.00      $711,606.50    $2,984,867.50
  PATHOLOGY                                                           $2,121,458.00      $715,594.94    $2,837,052.94
  COLLEGE OF PUBLIC HEALTH                                            $2,402,151.00      $432,184.82    $2,834,335.82
  SURGERY                                                             $2,219,157.00      $592,439.32    $2,811,596.32
  PARTNERS FOR INCLUSIVE COMMUNITIES                                  $2,484,840.26      $318,458.15    $2,803,298.41
  COLLEGE OF NURSING - DEAN'S OFFICE                                  $2,032,995.00      $508,008.00    $2,541,003.00
  NEUROLOGY                                                           $1,041,549.00      $374,682.00    $1,416,231.00
  OBSTETRICS AND GYNECOLOGY                                           $1,124,005.00      $225,084.00    $1,349,089.00
  TOXICOLOGY                                                          $1,039,697.00      $223,996.00    $1,263,693.00
  OPHTHALMOLOGY                                                         $825,915.00      $304,963.00    $1,130,878.00
  RADIOLOGY                                                             $559,140.00      $217,063.00      $776,203.00
  AHEC - CENTRAL OFFICE                                                 $740,945.00       $27,633.00      $768,578.00
  OTOLARYNGOLOGY                                                        $559,583.00      $188,913.00      $748,496.00
  FAMILY & PREVENTIVE MEDICINE                                          $571,848.00      $100,885.00      $672,733.00
  PHARMACEUTICAL SCIENCES                                               $501,973.00      $100,927.00      $602,900.00
  COPH - DEAN'S OFFICE                                                  $547,757.00       $40,480.20      $588,237.20
  COLLEGE OF MEDICINE - DEAN'S OFFICE                                   $392,475.00      $121,825.00      $514,300.00
  ANESTHESIOLOGY                                                        $356,245.00      $143,952.00      $500,197.00
  COMM ON ABUSE, RAPE & DOM VIOLENCE                                    $462,390.00            $0.00      $462,390.00
  PHARMACY PRACTICE                                                     $344,379.75       $89,674.44      $434,054.19
  DERMATOLOGY                                                           $312,969.90       $74,848.40      $387,818.30
  DHEC-HELENA                                                           $322,103.00       $26,368.00      $348,471.00
  AHEC - SOUTHWEST                                                      $206,446.00        $1,875.00      $208,321.00
  RADIATION ONCOLOGY                                                    $142,816.00       $50,149.00      $192,965.00
  COLLEGE OF PHARMACY - DEAN'S OFFICE                                   $151,693.00       $16,855.00      $168,548.00
  ARKANSAS CANCER RESEARCH CENTER                                       $104,224.00        $2,600.00      $106,824.00
  AHEC - PINE BLUFF                                                      $97,687.00            $0.00       $97,687.00
  REHABILITATION MEDICINE                                                $97,250.00            $0.00       $97,250.00
  AHEC - SOUTH ARKANSAS                                                  $66,700.00            $0.00       $66,700.00
  EMERGENCY MEDICINE                                                     $45,389.00       $13,097.00       $58,486.00
  AHEC - NORTHWEST                                                       $56,625.00            $0.00       $56,625.00
  ORTHOPEDICS                                                            $50,000.00            $0.00       $50,000.00
  AUDIOLOGY AND SPEECH PATHOLOGY                                         $22,000.00            $0.00       $22,000.00
  OUTPATIENT CANCER SERVICES-ACRC                                        $12,000.00            $0.00       $12,000.00
  COLL OF HEALTH RELATED PROF-DEAN                                        $9,137.00            $0.00        $9,137.00
  EMERGENCY MEDICAL SCIENCES                                              $6,000.00            $0.00        $6,000.00
  BIOSTATISTICS                                                           $2,000.00            $0.00        $2,000.00
  UROLOGY                                                                   $700.00          $322.00        $1,022.00
  Grand Total                                                        $72,833,623.32   $17,196,077.19   $90,029,700.51




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                        8
                    FY06 UAMS TOTAL EXTRAMURAL FUNDING BY SUB-UNITS

Department                                                           Direct                Indirect               Total
PEDIATRICS Total                                                           $9,182,403.53            $824,223.09           $10,006,626.62
PSYCHIATRY Total                                                           $7,143,366.40          $2,139,960.00            $9,283,326.40
PHYSIOLOGY Total                                                           $8,087,852.05          $1,123,067.00            $9,210,919.05
GERIATRICS Total                                                           $5,542,714.00          $1,264,121.00            $6,806,835.00
Internal Medicine Total                                                    $5,146,643.90          $1,301,759.73            $6,448,403.63
NEUROBIOLOGY & DEVELOPMENTAL SCIENCE Total                                 $4,046,261.50          $1,454,226.35            $5,500,487.85
MYELOMA RESEARCH CENTER Total                                              $3,383,630.02          $1,307,007.39            $4,690,637.41
PHARMACOLOGY Total                                                         $3,028,899.00          $1,068,377.00            $4,097,276.00
BIOCHEMISTRY & MOLECULAR BIOLOGY Total                                     $2,964,349.00          $1,088,851.86            $4,053,200.86
MICROBIOLOGY AND IMMUNOLOGY Total                                          $2,273,261.00            $711,606.50            $2,984,867.50
PATHOLOGY Total                                                            $2,121,458.00            $715,594.94            $2,837,052.94
COLLEGE OF PUBLIC HEALTH Total                                             $2,402,151.00            $432,184.82            $2,834,335.82
Surgery Total                                                              $2,219,157.00            $592,439.32            $2,811,596.32
Partners for Inclusive Communities Total                                   $2,484,840.26            $318,458.15            $2,803,298.41
COLLEGE OF NURSING - DEAN'S OFFICE Total                                   $2,032,995.00            $508,008.00            $2,541,003.00
NEUROLOGY Total                                                            $1,041,549.00            $374,682.00            $1,416,231.00
OBSTETRICS AND GYNECOLOGY Total                                            $1,124,005.00            $225,084.00            $1,349,089.00
TOXICOLOGY Total                                                           $1,039,697.00            $223,996.00            $1,263,693.00
Ophthalmology Total                                                          $825,915.00            $304,963.00            $1,130,878.00
RADIOLOGY Total                                                              $559,140.00            $217,063.00              $776,203.00
AHEC - CENTRAL OFFICE Total                                                  $740,945.00             $27,633.00              $768,578.00
OTOLARYNGOLOGY Total                                                         $559,583.00            $188,913.00              $748,496.00
FAMILY & PREVENTIVE MEDICINE Total                                           $571,848.00            $100,885.00              $672,733.00
PHARMACEUTICAL SCIENCES Total                                                $501,973.00            $100,927.00              $602,900.00
COPH - DEAN'S OFFICE Total                                                   $547,757.00             $40,480.20              $588,237.20
COLLEGE OF MEDICINE - DEAN'S OFFICE Total                                    $392,475.00            $121,825.00              $514,300.00
ANESTHESIOLOGY Total                                                         $356,245.00            $143,952.00              $500,197.00
COMM ON ABUSE, RAPE AND DOM VIOLENCE Total                                   $462,390.00                  $0.00              $462,390.00
PHARMACY PRACTICE Total                                                      $344,379.75             $89,674.44              $434,054.19
DERMATOLOGY Total                                                            $312,969.90             $74,848.40              $387,818.30
DHEC-HELENA Total                                                            $322,103.00             $26,368.00              $348,471.00
AHEC - SOUTHWEST Total                                                       $206,446.00              $1,875.00              $208,321.00
RADIATION ONCOLOGY Total                                                     $142,816.00             $50,149.00              $192,965.00
COLLEGE OF PHARMACY - DEAN'S OFFICE Total                                    $151,693.00             $16,855.00              $168,548.00
ARKANSAS CANCER RESEARCH CENTER Total                                        $104,224.00              $2,600.00              $106,824.00
AHEC - PINE BLUFF Total                                                       $97,687.00                  $0.00               $97,687.00
REHABILITATION MEDICINE Total                                                 $97,250.00                  $0.00               $97,250.00
AHEC - SOUTH ARKANSAS Total                                                   $66,700.00                  $0.00               $66,700.00
EMERGENCY MEDICINE Total                                                      $45,389.00             $13,097.00               $58,486.00
AHEC - NORTHWEST Total                                                        $56,625.00                  $0.00               $56,625.00
ORTHOPEDICS Total                                                             $50,000.00                  $0.00               $50,000.00
AUDIOLOGY AND SPEECH PATHOLOGY Total                                          $22,000.00                  $0.00               $22,000.00
OUTPATIENT CANCER SERVICES-ACRC Total                                         $12,000.00                  $0.00               $12,000.00
COLL OF HEALTH RELATED PROF-DEAN'S OFF Total                                   $9,137.00                  $0.00                $9,137.00
EMERGENCY MEDICAL SCIENCES Total                                               $6,000.00                  $0.00                $6,000.00
BIOSTATISTICS Total                                                            $2,000.00                  $0.00                $2,000.00
UROLOGY Total                                                                    $700.00                $322.00                $1,022.00
Grand Total                                                               $72,833,623.32         $17,196,077.19           $90,029,700.51




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                        9
                                      UAMS FY06 TOTAL awards by major division




                      Pharmacy, $1,205,502.00            Other, $581,214.00

                     Regional Programs,
                       $1,546,382.00
                                                                               Health Related Professions,
                     Nursing, $2,541,003.00
                                                                                       $26,137.00
                      Public Health,
                      $3,433,573.00




                                                                                   Medicine, $80,695,889.00




                                               UAMS FY06 awards by source of funds




                            Non-Profit, $4,341,364.00   State, $3,783,437.00



                 Industrial, $6,049,092.06




                                                                                               Federal, $76,791,699.45




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                  10
                                                             UAMS FY06 awards by mission




                                                               Education/Training Total,
                                     Clinical Trial Total,          $6,684,551.66
                                        $7,227,586.38


               Public Service/Community
                     Programs Total,
                     $13,137,245.69




                                                                                            Research Total,
                                                                                            $62,980,316.77




                                UAMS FY06 FEDERAL awards by major division



                            COP Total, $871,810.00
                                                                   VCA Total, $462,390.00
                           REP Total, $1,059,149.00

                           CPH Total, $1,228,261.02

                            CON Total, $2,273,770.00
                                                                                    CHRP Total, $9,137.00




                                                                              COM Total, $69,951,290.43




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                       11
FY06 UAMS TOTAL FEDERAL AWARDS BY AGENCY

 Agency                                 Direct                Indirect         Total
 NIH/NCRR                               $9,046,925.00         $1,421,389.86    $10,468,314.86
 NIH/NCI                                $6,187,986.87         $2,381,849.35    $8,569,836.22
 NIH/NIDA                               $6,352,298.00         $2,126,276.00    $8,478,574.00
 DHHS/ACF                               $6,583,241.26         $515,086.72      $7,098,327.98
 NIH/NIA                                $4,499,242.00         $1,045,448.00    $5,544,690.00
 NIH/NINDS                              $3,322,226.00         $1,152,710.00    $4,474,936.00
 HRSA                                   $4,109,969.40         $290,611.00      $4,400,580.40
 NIH/NIDDK                              $3,224,480.00         $891,766.00      $4,116,246.00
 NIH/NIAID                              $2,796,414.00         $826,879.50      $3,623,293.50
 NIH/NHLBI                              $1,427,860.00         $511,357.00      $1,939,217.00
 NIH/NIAMS                              $1,230,549.00         $525,570.00      $1,756,119.00
 NIH/NINR                               $1,263,886.00         $457,021.00      $1,720,907.00
 NIH/NEI                                $1,127,470.00         $460,770.00      $1,588,240.00
 NIH/NIGMS                              $794,107.00           $653,888.00      $1,447,995.00
 NIH/NICHD                              $861,716.00           $344,530.20      $1,206,246.20
 NIH/NIEHS                              $848,404.00           $179,113.00      $1,027,517.00
 DHHS                                   $892,664.00           $117,796.82      $1,010,460.82
 NIH/NIMH                               $671,676.00           $185,809.00      $857,485.00
 USDA                                   $616,904.00           $0.00            $616,904.00
 Army                                   $394,238.00           $165,580.00      $559,818.00
 ED                                     $481,052.00           $75,819.56       $556,871.56
 NIH/NIAAA                              $377,138.00           $147,898.00      $525,036.00
 ADD                                    $465,926.00           $34,074.00       $500,000.00
 SAMHSA                                 $403,788.00           $94,656.00       $498,444.00
 NIH/NIBIB                              $344,713.00           $115,823.00      $460,536.00
 NIH/NIDCD                              $267,815.50           $112,482.35      $380,297.85
 UMNDJ                                  $283,800.00           $73,200.00       $357,000.00
 CDC                                    $306,991.00           $4,748.00        $311,739.00
 RTI International                      $270,008.00           $40,195.00       $310,203.00
 FMHI                                   $189,923.00           $82,253.00       $272,176.00
 AHRQ                                   $175,650.00           $73,773.00       $249,423.00
 DHHS/ACYF                              $189,749.00           $0.00            $189,749.00
 NSF                                    $115,979.25           $43,643.00       $159,622.25
 EEMS                                   $99,720.00            $41,882.00       $141,602.00
 FEMA                                   $105,883.00           $0.00            $105,883.00
 NIH/NLM                                $50,000.00            $21,000.00       $71,000.00
 ONR                                    $44,620.00            $15,380.00       $60,000.00
 NIH/SUB                                $43,508.00            $7,602.00        $51,110.00
 NASA                                   $39,002.80            $0.00            $39,002.80
 NIH/FIC                                $32,000.00            $6,500.00        $38,500.00
 NIH/NRSA                               $28,156.00            $7,384.00        $35,540.00
 DOJ                                    $22,364.00            $0.00            $22,364.00
 HUD                                    $14,000.00            $0.00            $14,000.00
 Grand Total                            $60,604,043.09        $15,251,764.36   $75,855,807.45




Annual Report 2004 – 2005, Academic Affairs and Research Administration                         12
                                             UAMS FY06 Awards by NIH Institute

    NIH/NCRR

      NIH/NCI

    NIH/NIDA

      NIH/NIA

   NIH/NINDS

   NIH/NIDDK

    NIH/NIAID

    NIH/NHLBI

   NIH/NIAMS

    NIH/NINR

      NIH/NEI

   NIH/NIGMS

   NIH/NICHD

   NIH/NIEHS

    NIH/NIMH

   NIH/NIAAA

   NIH/NIBIB

   NIH/NIDCD

     NIH/NLM

     NIH/SUB

     NIH/FIC

    NIH/NRSA

               $0.00         $2,000,000.00    $4,000,000.00         $6,000,000.00   $8,000,000.00   $10,000,000.00         $12,000,000.00




                                 UAMS FY06 NIH R01s as a percentage of all NIH funding




                         NIH Other Mechanisms
                                   11%


                        Subawards
                            3%                                                                                       R01
                                                                                                                     51%
                       P01
                       15%




                         P20
                         17%

                                                              P30
                                                              3%




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                           13
UAMS YEARLY ACTIVITY FOR ALL INDUSTRY SPONSORED AGREEMENTS



                                                     FY06 UAMS contract activity



                                DUA              Amends
                                0%                 9%            Clinical Trial Agreements
                                                                             26%
                                                                                                Clinical Trial Agreements
                                                                                                Research Agreements
                 Federal Subcontracts                                                           Material Transfer Agrmts
                          2%
                                                                   Research Agreements          Confidentiality Agrmts
                                                                            3%                  Federal Subcontracts
                                                                                                Amendments
                        Confidentiality Agrmts
                                                                 Material Transfer Agrmts       Other
                                36%
                                                                            16%




                             FY06 monthly activity for industry sponsored agreements by type

     UAMS NIH AWARDS RANK AMONG STATISTICALLY DERIVED PEERS (SOURCE:
200450
                            IPEDS AND NIH)
      45


      40


      35


      30


      25


      20


      15
                                                                                                Clinical Trial Agreements
                                                                                                Research Agreements
      10
                                                                                                Material Transfer Agrmts

       5                                                                                        Confidentiality Agrmts
                                                                                                Federal Subcontracts
       0                                                                                        Amendments
     July            Sept.    Oct.    Nov.   Dec.    Jan.   Feb. March    April   May    June   Other
            August
                                                                                                Totals
        2004 UAMS NIH AWARDS RANK AMONG STATISTICALLY DERIVED PEERS

                                     (Source: IPEDS and NIH), 2005 Data not yet available


Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                  14
TOTAL NIH AWARDS
 Peer      National      Medical School                                     Amount       Percent
 Rank      Rank out                                                                      of Total
            of 123
 1         20            UNIV OF COLORADO HLTH SCI CTR SCH OF MED         $172,322,577   100.00%
 2         21            UNIVERSITY OF TEXAS SW MED CTR/DALLAS            $172,246,995   100.00%
 3         23            OREGON HLTH SCIS UNIV SCH OF MEDICINE            $162,756,282   100.00%
 4         39            UNIV OF TX MED BR/MED SCH AT GALVESTON           $104,311,923   100.00%
 5         48            U OF TX HLTH SCI CTR SAN ANTONIO MED SCH         $79,826,775    100.00%
 6         49            MED UNIV OF SOUTH CAROLINA COL OF MED            $78,881,491    100.00%
 7         64            U OF TEXAS HLTH SCI CTR HOUSTON MED SCH          $51,035,079    100.00%
 8         67            NEW JERSEY MEDICAL SCHOOL                        $46,407,721    100.00%
 9         70            UNIV OF ARKANSAS FOR MEDICAL SCIENCES            $45,245,225    100.00%
 10        74            UNIVERSITY OF OKLAHOMA COL OF MEDICINE           $38,585,296    100.00%
 11        75            MEDICAL COLL OF GEORGIA SCH OF MEDICINE          $37,643,707    100.00%
 12        76            LSU SCHOOL OF MEDICINE IN NEW ORLEANS            $37,146,623    100.00%
 13        77            UNIVERSITY OF KANSAS SCH OF MEDICINE             $34,291,511    100.00%
 14        78            UNIV OF NEBRASKA COLLEGE OF MEDICINE             $34,006,282    100.00%
 15        87            SUNY HLTH SCIS CTR BROOKLYN COL OF MED           $23,742,229    100.00%
 16        95            UPSTATE MEDICAL UNIV COLLEGE OF MEDICINE         $17,718,460    100.00%
 17        96            TEXAS A & M UNIV COL OF MEDICINE                 $17,247,130    100.00%
 18        98            UNIV OF MISSISSIPPI SCH OF MEDICINE              $15,619,107    100.00%
 19        117           TEXAS TECH UNIV HLTH SCIS CTR SCH OF MED         $4,641,620     100.00%



TOTAL RESEARCH GRANTS
  Peer     National      Medical School                                     Amount       Percent
  Rank     Rank out                                                                        of
            of 123                                                                        Total
 1         20            UNIV OF COLORADO HLTH SCI CTR SCH OF MED         $160,046,858   92.88%
 2         21            UNIVERSITY OF TEXAS SW MED CTR/DALLAS            $159,669,984   92.70%
 3         23            OREGON HLTH SCIS UNIV SCH OF MEDICINE            $150,457,689   92.44%
 4         39            UNIV OF TX MED BR/MED SCH AT GALVESTON           $92,486,999    88.66%
 5         49            MED UNIV OF SOUTH CAROLINA COL OF MED            $75,122,847    94.11%
 6         48            U OF TX HLTH SCI CTR SAN ANTONIO MED SCH         $73,851,304    93.62%
 7         64            U OF TEXAS HLTH SCI CTR HOUSTON MED SCH          $48,067,703    94.19%
 8         70            UNIV OF ARKANSAS FOR MEDICAL SCIENCES            $44,728,875    96.38%
 9         67            NEW JERSEY MEDICAL SCHOOL                        $38,392,737    84.85%
 10        75            MEDICAL COLL OF GEORGIA SCH OF MEDICINE          $37,213,531    96.44%
 11        76            LSU SCHOOL OF MEDICINE IN NEW ORLEANS            $35,559,029    94.46%
 12        74            UNIVERSITY OF OKLAHOMA COL OF MEDICINE           $32,712,986    88.06%
 13        77            UNIVERSITY OF KANSAS SCH OF MEDICINE             $32,690,756    95.33%
 14        78            UNIV OF NEBRASKA COLLEGE OF MEDICINE             $32,496,519    95.56%



Annual Report 2004 – 2005, Academic Affairs and Research Administration                     15
 15        87            SUNY HLTH SCIS CTR BROOKLYN COL OF MED           $23,102,787   97.31%
 16        95            UPSTATE MEDICAL UNIV COLLEGE OF MEDICINE         $17,355,308   97.95%
 17        96            TEXAS A & M UNIV COL OF MEDICINE                 $16,888,615   97.92%
 18        98            UNIV OF MISSISSIPPI SCH OF MEDICINE              $14,690,267   94.05%
 19        117           TEXAS TECH UNIV HLTH SCIS CTR SCH OF MED         $4,613,596    99.40%

TOTAL NIH TRAINING GRANTS
  Peer    National       Medical School                                        Amount   Percent
  Rank    Rank out                                                                         of
            of 123                                                                       Total
 1        20             UNIV OF COLORADO HLTH SCI CTR SCH OF MED         $6,974,528    4.05%
 2        21             UNIVERSITY OF TEXAS SW MED CTR/DALLAS            $5,248,918    3.05%
 3        23             OREGON HLTH SCIS UNIV SCH OF MEDICINE            $4,819,892    2.96%
 4        49             MED UNIV OF SOUTH CAROLINA COL OF MED            $2,720,651    2.61%
 5        39             UNIV OF TX MED BR/MED SCH AT GALVESTON           $1,733,232    2.17%
 6        64             U OF TEXAS HLTH SCI CTR HOUSTON MED SCH          $1,396,760    1.77%
 7        48             U OF TX HLTH SCI CTR SAN ANTONIO MED SCH         $1,317,044    2.58%
 8        78             UNIV OF NEBRASKA COLLEGE OF MEDICINE             $684,444      1.47%
 9        67             NEW JERSEY MEDICAL SCHOOL                        $389,470      0.86%
 10       76             LSU SCHOOL OF MEDICINE IN NEW ORLEANS            $333,749      0.86%
 11       75             MEDICAL COLL OF GEORGIA SCH OF MEDICINE          $326,525      0.87%
 12       70             UNIV OF ARKANSAS FOR MEDICAL SCIENCES            $312,698      0.84%
 13       96             TEXAS A & M UNIV COL OF MEDICINE                 $231,791      0.68%
 14       74             UNIVERSITY OF OKLAHOMA COL OF MEDICINE           $160,297      0.47%
 15       77             UNIVERSITY OF KANSAS SCH OF MEDICINE             $155,360      0.65%
 16       87             SUNY HLTH SCIS CTR BROOKLYN COL OF MED           $0            0.00%
 16       95             UPSTATE MEDICAL UNIV COLLEGE OF MEDICINE         $0            0.00%
 16       98             UNIV OF MISSISSIPPI SCH OF MEDICINE              $0            0.00%
 16       117            TEXAS TECH UNIV HLTH SCIS CTR SCH OF MED         $0            0.00%




Annual Report 2004 – 2005, Academic Affairs and Research Administration                   16
TOTAL NIH FELLOWSHIPS
 Peer       National      Medical School                                   Amount      Percent
 Rank       Rank out                                                                   of Total
              of 123
 1         23             OREGON HLTH SCIS UNIV SCH OF MEDICINE           $1,425,820   0.83%
 2         21             UNIVERSITY OF TEXAS SW MED CTR/DALLAS           $1,151,617   0.67%
 3         20             UNIV OF COLORADO HLTH SCI CTR SCH OF MED        $733,503     0.45%
 4         39             UNIV OF TX MED BR/MED SCH AT GALVESTON          $385,674     0.37%
 5         49             MED UNIV OF SOUTH CAROLINA COL OF MED           $296,072     0.37%
 6         64             U OF TEXAS HLTH SCI CTR HOUSTON MED SCH         $273,943     0.35%
 7         76             LSU SCHOOL OF MEDICINE IN NEW ORLEANS           $167,966     0.33%
 8         48             U OF TX HLTH SCI CTR SAN ANTONIO MED SCH        $167,021     0.36%
 9         96             TEXAS A & M UNIV COL OF MEDICINE                $126,724     0.28%
 10        78             UNIV OF NEBRASKA COLLEGE OF MEDICINE            $125,319     0.32%
 11        70             UNIV OF ARKANSAS FOR MEDICAL SCIENCES           $119,639     0.32%
 12        67             NEW JERSEY MEDICAL SCHOOL                       $105,610     0.28%
 13        75             MEDICAL COLL OF GEORGIA SCH OF MEDICINE         $103,651     0.30%
 14        95             UPSTATE MEDICAL UNIV COLLEGE OF MEDICINE        $93,817      0.28%
 15        98             UNIV OF MISSISSIPPI SCH OF MEDICINE             $87,575      0.37%
 16        77             UNIVERSITY OF KANSAS SCH OF MEDICINE            $52,810      0.30%
 17        117            TEXAS TECH UNIV HLTH SCIS CTR SCH OF MED        $28,024      0.16%
 18        74             UNIVERSITY OF OKLAHOMA COL OF MEDICINE          $0           0.00%
 18        87             SUNY HLTH SCIS CTR BROOKLYN COL OF MED          $0           0.00%

TOTAL NIH OTHER
  Peer      National       Medical School                                  Amount      Percent
  Rank      Rank out                                                                   of Total
              of 123
 1         67              NEW JERSEY MEDICAL SCHOOL                      $4,193,028   2.43%
 2         23              OREGON HLTH SCIS UNIV SCH OF MEDICINE          $4,030,295   2.34%
 3         74              UNIVERSITY OF OKLAHOMA COL OF MEDICINE         $3,849,840   2.37%
 4         20              UNIV OF COLORADO HLTH SCI CTR SCH OF MED       $2,921,187   2.80%
 5         48              U OF TX HLTH SCI CTR SAN ANTONIO MED SCH       $1,039,570   1.30%
 6         78              UNIV OF NEBRASKA COLLEGE OF MEDICINE           $700,000     0.89%
 7         77              UNIVERSITY OF KANSAS SCH OF MEDICINE           $672,297     1.32%
 8         49              MED UNIV OF SOUTH CAROLINA COL OF MED          $631,352     1.36%
 9         87              SUNY HLTH SCIS CTR BROOKLYN COL OF MED         $510,293     1.13%
 10        39              UNIV OF TX MED BR/MED SCH AT GALVESTON         $150,000     0.39%
 11        70              UNIV OF ARKANSAS FOR MEDICAL SCIENCES          $84,013      0.22%
 12        21              UNIVERSITY OF TEXAS SW MED CTR/DALLAS          $0           0.00%
 12        64              U OF TEXAS HLTH SCI CTR HOUSTON MED SCH        $0           0.00%
 12        75              MEDICAL COLL OF GEORGIA SCH OF MEDICINE        $0           0.00%
 12        76              LSU SCHOOL OF MEDICINE IN NEW ORLEANS          $0           0.00%
 12        95              UPSTATE MEDICAL UNIV COLLEGE OF MEDICINE       $0           0.00%




Annual Report 2004 – 2005, Academic Affairs and Research Administration                   17
 12        96              TEXAS A & M UNIV COL OF MEDICINE               $0            0.00%
 12        98              UNIV OF MISSISSIPPI SCH OF MEDICINE            $0            0.00%
 12        117             TEXAS TECH UNIV HLTH SCIS CTR SCH OF MED       $0            0.00%



TOTAL NIH R&D CONTRACTS
Peer       National       Medical School                                       Amount    Percent
Rank      Rank out of                                                                       of
             123                                                                          Total
1         39              UNIV OF TX MED BR/MED SCH AT GALVESTON          $9,556,018     5.55%
2         21              UNIVERSITY OF TEXAS SW MED CTR/DALLAS           $6,176,476     3.59%
3         48              U OF TX HLTH SCI CTR SAN ANTONIO MED SCH        $3,451,836     2.12%
4         67              NEW JERSEY MEDICAL SCHOOL                       $3,326,876     3.19%
5         23              OREGON HLTH SCIS UNIV SCH OF MEDICINE           $2,022,586     2.53%
6         74              UNIVERSITY OF OKLAHOMA COL OF MEDICINE          $1,862,173     2.36%
7         20              UNIV OF COLORADO HLTH SCI CTR SCH OF MED        $1,646,501     3.23%
8         64              U OF TEXAS HLTH SCI CTR HOUSTON MED SCH         $1,296,673     2.79%
9         76              LSU SCHOOL OF MEDICINE IN NEW ORLEANS           $1,085,879     2.40%
10        98              UNIV OF MISSISSIPPI SCH OF MEDICINE             $841,265       2.18%
11        77              UNIVERSITY OF KANSAS SCH OF MEDICINE            $720,288       1.91%
12        95              UPSTATE MEDICAL UNIV COLLEGE OF MEDICINE        $269,335       0.73%
13        87              SUNY HLTH SCIS CTR BROOKLYN COL OF MED          $129,149       0.38%
14        49              MED UNIV OF SOUTH CAROLINA COL OF MED           $110,569       0.33%
15        70              UNIV OF ARKANSAS FOR MEDICAL SCIENCES           $0             0.00%
15        75              MEDICAL COLL OF GEORGIA SCH OF MEDICINE         $0             0.00%
15        78              UNIV OF NEBRASKA COLLEGE OF MEDICINE            $0             0.00%
15        96              TEXAS A & M UNIV COL OF MEDICINE                $0             0.00%
15        117             TEXAS TECH UNIV HLTH SCIS CTR SCH OF MED        $0             0.00%




Annual Report 2004 – 2005, Academic Affairs and Research Administration                    18
                                  IRB ACTIVITY/ACCOMPLISHMENTS

   Developed a ―Code of Conduct For IRB Membership.‖
   Conducted ethics training sessions for all IRB members.
   Presented sessions to investigators on how the IRB works, developing a data safety monitoring plan,
    and use of vulnerable populations in human research.
   Instituted monthly meetings of IRB Chair and Director with officials of affiliated institutions for
    which UAMS is IRB of record.
   IRB Chair added as ex officio member of the VA‘s Research and Development Committee and the
    PRMC.
   Transitioned the IRB Chair from a part-time position into a full-time position.
   Hired another attorney to handle contracts thereby freeing up time of IRB Director to devote full-
    time to IRB matters.
   Completed construction within the IRB suite of an office for the IRB Chair.
   Added additional community members to the IRB committee and expanded the membership of all
    panels with physicians, scientists, and nurses.
   Added an additional biomedical IRB Committee, thereby having essentially weekly meetings.
   Provided more formalized training for new IRB members.
   Regularly provided relevant articles concerning IRB issues to all IRB members to augment
    continuing education.
   Conducted an orientation session/luncheon for new community members to educate them on IRB
    service and encourage their actively participation in committee discussions
   Held monthly meetings with IT personnel to improve ARIA.
   Adding ethics coverage for all IRB Committee meetings utilizing 2 Ph.D. ethics-trained scientists.


                                       FY06 IRB MEETING ACTIVITY

IRB Meetings – Each agenda includes all items acted on by the Committee and the Chair and Staff.
Below is a listing for each meeting of:
       Number of agenda items acted on by the Committee;
       Number of those items which were new studies;
       Number of agenda items total; and
       Numbers of new studies approved by Chair/Staff as Exempt and Expedited.

July 05, 2005 - 21 Items acted on by the Committee (4 were New studies for Full review)
                  104 Total Agenda Items
                  1 New Exempt study
                  1 New Expedited study

July 12, 2005 - 28 Items acted on by the Committee (5 were New studies for Full review)
                  149 Total Agenda Items
                  1 New Exempt study
                  4 New Expedited studies




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            19
July 14, 2005 - 20 Items acted on by the Committee (4 were New studies for Full review)
                  54 Total Agenda Items
                  6 New Exempt studies
                  0 New Expedited studies

July 19, 2005 - 33 Items acted on by the Committee (3 were New studies for Full review)
                  179 Total Agenda Items
                  1 New Exempt study
                  0 New Expedited studies

July 26, 2005 - 25 Items acted on by the Committee (7 were New studies for Full review)
                  93 Total Agenda Items
                  1 New Exempt study
                  2 New Expedited studies

August 02, 2005 - 29 Items acted on by the Committee (6 were New studies for Full review)
                164 Total Agenda Items
                3 New Exempt studies
                6 New Expedited studies

August 09, 2005 - 17 Items acted on by the Committee (0 were New studies for Full review)
                177 Total Agenda Items
                2 New Exempt studies
                1 New Expedited study

August 11, 2005 - 19 Items acted on by the Committee (6 were New studies for Full review)
                67 Total Agenda Items
                7 New Exempt studies
                9 New Expedited studies

August 16, 2005 -18 Items acted on by the Committee (4 were New studies for Full review)
                105 Total Agenda Items
                3 New Exempt studies
                4 New Expedited studies

August 23, 2005 - 36 Items acted on by the Committee (4 were New studies for Full review)
                114 Total Agenda Items
                1 New Exempt study
                2 New Expedited studies

September 06, 2005 - 32 Items acted on by the Committee (6 were New studies for Full review)
                72 Total Agenda Items
                3 New Exempt studies
                6 New Expedited studies

September 08, 2005 - 9 Items acted on by the Committee (2 were New studies for Full review)
                54 Total Agenda Items
                6 New Exempt studies
                2 New Expedited studies




Annual Report 2004 – 2005, Academic Affairs and Research Administration                        20
September 13, 2005 - 51 Items acted on by the Committee (8 were New studies for Full review)
                264 Total Agenda Items
                3 New Exempt studies
                3 New Expedited studies

September 20, 2005 - 30 Items acted on by the Committee (7 were New studies for Full review)
                115 Total Agenda Items
                0 New Exempt studies
                0 New Expedited studies

September 27, 2005 - 18 Items acted on by the Committee (6 were New studies for Full review)
                85 Total Agenda Items
                3 New Exempt studies
                3 New Expedited studies

October 04, 2005 - 30 Items acted on by the Committee (4 were New studies for Full review)
               151 Total Agenda Items
               3 New Exempt studies
               1 New Expedited study

October 11, 2005 - 29 Items acted on by the Committee (5 were New studies for Full review)
               126 Total Agenda Items
               0 New Exempt studies
               5 New Expedited studies

October 13, 2005 -9 Items acted on by the Committee (1 were New studies for Full review)
               47 Total Agenda Items
               1 New Exempt study
               11 New Expedited studies

October 18, 2005 - 28 Items acted on by the Committee (7 were New studies for Full review)
               115 Total Agenda Items
               0 New Exempt studies
               1 New Expedited study

October 25, 2005 - 33 Items acted on by the Committee (7 were New studies for Full review)
               107 Total Agenda Items
               4 New Exempt studies
               1 New Expedited study

November 01, 2005 - 26 Items acted on by the Committee (6 were New studies for Full review)
              89 Total Agenda Items
              1 New Exempt study
              3 New Expedited studies




Annual Report 2004 – 2005, Academic Affairs and Research Administration                        21
November 10, 2005 - 7 Items acted on by the Committee (4 were New studies for Full review)
              42 Total Agenda Items
              5 New Exempt studies
              6 New Expedited studies

November 15, 2005 - 30 Items acted on by the Committee (9 were New studies for Full review)
              205 Total Agenda Items
              5 New Exempt studies
              1 New Expedited study

November 22, 2005 - 41 Items acted on by the Committee (6 were New studies for Full review)
              106 Total Agenda Items
              0 New Exempt studies
              1 New Expedited study

December 06, 2005 - 33 Items acted on by the Committee (11 were New studies for Full review)
               184 Total Agenda Items
               6 New Exempt studies
               3 New Expedited studies

December 13, 2005 - 23 Items acted on by the Committee (6 were New studies for Full review)
               152 Total Agenda Items
               6 New Exempt studies
               5 New Expedited studies

December 15, 2005 - 6 Items acted on by the Committee (5 were New studies for Full review)
               41 Total Agenda Items
               5 New Exempt studies
               5 New Expedited studies

December 20, 2005 - 26 Items acted on by the Committee (5 were New studies for Full review)
               122 Total Agenda Items
               1 New Exempt study
               2 New Expedited studies

January 10, 2006 - 34 Items acted on by the Committee (7 were New studies for Full review)
                237 Total Agenda Items
                3 New Exempt studies
                5 New Expedited studies

January 12, 2006 - 9 Items acted on by the Committee (2 were New studies for Full review)
                45 Total Agenda Items
                6 New Exempt studies
                7 New Expedited studies




Annual Report 2004 – 2005, Academic Affairs and Research Administration                        22
January 17, 2006 - 17 Items acted on by the Committee (4 were New studies for Full review)
                109 Total Agenda Items
                0 New Exempt studies
                2 New Expedited studies

January 24, 2006 - 13 Items acted on by the Committee (4 were New studies for Full review)
                105 Total Agenda Items
                2 New Exempt studies
                6 New Expedited studies

February 07, 2006 - 25 Items acted on by the Committee (6 were New studies for Full review)
                237 Total Agenda Items
                7 New Exempt studies
                4 New Expedited studies

February 09, 2006 - 9 Items acted on by the Committee (3 were New studies for Full review)
                65 Total Agenda Items
                6 New Exempt studies
                6 New Expedited studies

February 14, 2006 - 21 Items acted on by the Committee (4 were New studies for Full review)
                142 Total Agenda Items
                8 New Exempt studies
                5 New Expedited studies

February 21, 2006 - 25 Items acted on by the Committee (11 were New studies for Full review)
                116 Total Agenda Items
                2 New Exempt studies
                1 New Expedited study

February 28, 2006 - 27 Items acted on by the Committee (8 were New studies for Full review)
                116 Total Agenda Items
                3 New Exempt studies
                0 New Expedited studies

March 07, 2006 - 10 Items acted on by the Committee (5 were New studies for Full review)
                108 Total Agenda Items
                5 New Exempt studies
                6 New Expedited studies

March 09, 2006 - 6 Items acted on by the Committee (3 were New studies for Full review)
                46 Total Agenda Items
                6 New Exempt studies
                5 New Expedited studies




Annual Report 2004 – 2005, Academic Affairs and Research Administration                        23
March 14, 2006 - 18 Items acted on by the Committee (6 were New studies for Full review)
                104 Total Agenda Items
                4 New Exempt studies
                5 New Expedited studies

March 21, 2006 - 25 Items acted on by the Committee (4 were New studies for Full review)
                152 Total Agenda Items
                3 New Exempt studies
                0 New Expedited studies

March 28, 2006 - 21 Items acted on by the Committee (4 were New studies for Full review)
                131 Total Agenda Items
                6 New Exempt studies
                0 New Expedited studies

April 04, 2006 - 17 Items acted on by the Committee (5 were New studies for Full review)
                 202 Total Agenda Items
                 5 New Exempt studies
                 2 New Expedited studies

April 11, 2006 - 16 Items acted on by the Committee (4 were New studies for Full review)
                 81 Total Agenda Items
                 2 New Exempt studies
                 1 New Expedited study

April 13, 2006 - 11 Items acted on by the Committee (2 were New studies for Full review)
                 94 Total Agenda Items
                 13 New Exempt studies
                 5 New Expedited studies

April 18, 2006 - 27 Items acted on by the Committee (5 were New studies for Full review)
                 129 Total Agenda Items
                 1 New Exempt study
                 3 New Expedited studies

April 25, 2006 - 32 Items acted on by the Committee (6 were New studies for Full review)
                 160 Total Agenda Items
                 3 New Exempt studies
                 2 New Expedited studies

May 02, 2006 - 12 Items acted on by the Committee (4 were New studies for Full review)
                126 Total Agenda Items
                2 New Exempt studies
                2 New Expedited studies




Annual Report 2004 – 2005, Academic Affairs and Research Administration                    24
May 09, 2006 - 25 Items acted on by the Committee (4 were New studies for Full review)
                142 Total Agenda Items
                2 New Exempt studies
                0 New Expedited studies

May 11, 2006 - 10 Items acted on by the Committee (5 were New studies for Full review)
                58 Total Agenda Items
                5 New Exempt studies
                1 New Expedited study

May 16, 2006 - 22 Items acted on by the Committee (5 were New studies for Full review)
                156 Total Agenda Items
                3 New Exempt studies
                3 New Expedited studies

May 23, 2006 - 17 Items acted on by the Committee (5 were New studies for Full review)
                109 Total Agenda Items
                0 New Exempt studies
                1 New Expedited study

June 6, 2006 – 36 Items acted on by the Committee (8 were New studies for Full review)
                 319 Total Agenda Items
                 5 New Exempt studies
                 9 New Expedited studies

June 8, 2006 – 7 Items acted on by the Committee (3 were New studies for Full review)
               53 Total Agenda Items
               7 New Exempt studies
               1 New Expedited study

June 13, 2006      28 Items acted on by the Committee (5 were New studies for Full review)
                   136 Total Agenda Items
                   1 New Exempt study
                   2 New Expedited studies

June 20, 2006      25 Items acted on by the Committee (2 were New studies for Full review)
                   191 Total Agenda Items
                   3 New Exempt studies
                   2 New Expedited studies

June 27, 2006      22 Items acted on by the Committee (3 were New studies for Full review)
                   149 Total Agenda Items
                   4 New Exempt studies
                   8 New Expedited studies

Average of 5 new studies for Full Review per agenda. (285 total over 57 agendas.)




Annual Report 2004 – 2005, Academic Affairs and Research Administration                      25
                             OFFICE OF RESEARCH C OMPLIANCE


The Office of Research Compliance supports human subject research by providing educational, auditing,
and regulatory services to the investigators under the purview of the UAMS Institutional Review Board
(IRB). This report includes activities performed during the fiscal year with respect to ORC‘s major
subunits: Research Education, Auditing, Regulatory Affairs, Quality Assurance, and Monitoring.

                                         EDUCATIONAL ACTIVITIES

The Office of Research Compliance (ORC) educational activities address human subject protection,
HIPAA for research, and other topics related to the ethical and practical conduct of research in both
classroom and online programs. The ORC Staff educator is responsible for quarterly updates of online
research courses and maintaining certifications for investigators. Outreach programs to specific
departments, AHECs, and NCTR are included in ORC activities. In addition to education, the office is
responsible for maintaining and updating the on-line Investigator‘s Handbook and assists the IRB with
Standard Operating Procedure development. A Certified Research Specialist Training Program was
initiated this year. The program requires 19 contact hours in core and advanced courses, and after
successful testing certificates are issued.

Research Education activities for the past fiscal year is as follows:

Web-Based Education                                                                   # Trained
Certificates issued for on-line Human Subject Protection Biomedical                      1197
Certificates issued for on-line Human Subject Protection Behavioral                      1074
Certificates issued for on-line HIPAA for Research Course                                1524

Total On-line Certificates issues                                                        3,795

Total On- line Contact Hours:                                                            6,066

Classroom Based Education                                                 Attendees   Contact Hours
Advanced workshops (6)                                                      168         336
Day long Research Coordinator & Staff training (4)                          108         864
Question/Answer Forums (6)                                                  190         190
ORC sponsored Campus Wide Special Event (1)                                  95         142
                                                                            561         1,533

Total contact hours offered by ORC for all types of education was                        7,599

CRS Certificates issued (N = 6)
Persons currently participating in the CRS program (N = 128)

The ORC Education Division is responsible by policy to send reminders when HSP certifications expire.
928 reminders were sent out in the last fiscal year. Also, 147 lost certificates were replaced at the request
of the test taker.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                26
In the last fiscal year, ORC teamed with the Department of Anesthesiology to present a 2-day conference
co-sponsored by OHRP and ORI on Mentoring in Research.

EDUCATION STAFF (1.75 FTES)

    Crystal Hunnicutt, M.Ed., Research Educator
    Leslie Doan, M.S., Educational Specialist


                                       AUDITING AND COMPLIANCE

The ORC Auditing Division audits studies involving human subjects and provides compliance
recommendations to investigators, study staff, and the UAMS Institutional Review Board. The auditing
division‘s activities and reporting are designed to educate investigators, staff, and IRB members on
matters related to compliance regulations and policies. This fiscal year, the ORC continued its routine
audit program and also worked with investigators who requested audits. Goals for the coming fiscal year
include increasing the number of auditing activities completed and enhancing the division‘s advisory
services to investigators, staff, and the UAMS IRB.

Auditing is done according to the ORC audit method and Standard Operating Procedures which were
revised during the fiscal year to include updated techniques. SOPs are revised to reflect the changing
regulatory environment, new IRB and institutional policies and procedures, and the division‘s evolving
relationship with the IRB, investigators and study staff, and institutional administration.

AUDITING AND COMPLIANCE ACTIVITIES

ORC audits are designed to identify any deficiencies in the conduct of human subject research and to
guide investigators and study staff in appropriate remediation. This fiscal year, the ORC implemented its
selected audit program, which randomly chooses a study from those approved within the previous 6 to
12 months for review. This program is in effect at UAMS, CAVHS and ACH campuses working in
tandem with compliance staff and committees at those institutions.

ORC auditors perform directed or for cause audits; routine audits of randomly selected studies; and
preparatory reviews. Targeted audits (either directed or for cause) involve review of selected aspects of a
study (e.g. informed consent) rather than of the complete study. In addition, seven audits were done at
the investigators‘ request and three at the administration‘s request. An ORC auditor also reviews IRB
agendas and advises the IRB of compliance issues that it should consider in its study reviews.

SUMMARY OF AUDITING ACTIVITIES

    AUDITS
        IRB Study #                    PI                 Date             Type of Audit      Report Type
    07103                       Maddox                7/07-08/05          Directed         1. Final
    22439                       Goldsmith             7/15/05             Directed         1. Final
    31922                       Bickel                7/18/05             Targeted         NA
    06761                       Garza                 8/03/05             Targeted         1. Final
        IRB Study #                    PI                 Date             Type of Audit      Report Type
    30376                       Bickel                8/17/05             Targeted         1. Final
    03486                       Seibert               8/30/05             Directed         1. Final
    03489                       Seibert               8/30/05             Directed         1. Final



Annual Report 2004 – 2005, Academic Affairs and Research Administration                                27
  07504                         Tobler                9/14-16/05          Directed          1. Final
                                                                                            2. Response to PI
                                                                                            Response
  28693 & 05226                 Barlogie              9/23/05             Targeted          1. Final

  12 Studies Reviewed           Becton                9/29/05             Directed          1. Final

  29032                         Kajkenova             10/21/05            Directed          1. Final
  07085                         Weinstein             11/02-05/05         Directed          1. Final
  29126                         Oliveto               11/14-16/05         PI Request        1. Final
  29029                         Marshall              12/08/05            PI Request        1. Final
  29818                         Anderson              12/14-15/05         Routine           1. Final
  28410                         Van Rhee              12/28/05 –          Directed          1. Final
                                                      01/09/06                              2. Response to PI
                                                                                            Response
  29128                         Aiken                 01/12/06            Routine           1. Final
  39473                         Ferguson              01/24/06            Directed          1. Final
  39927                         Goldsmith             2/02/06             PI Request        1. Final
  32894                         Gardner               2/09/06             Routine           1. Final
  36547                         Harik                 4/05-06/06          Routine           1. Final 2.
                                                                                            Addendum
  43855                         Zraick                2/15/06             Routine           1. Final
  27474                         Santin                4/10-12/06          PI Request        1. Final
  07095                         Kyasa                 2/16/06             Directed          1. VA Final
  07130                         Badger                3/22-24/06          PI Request        1. Final
  05949                         Kern                  3/27-29/06          VA Routine        1. Final
                                                                                            2. Response to PI
                                                                                            Response
  29298                         Van Rhee              4/18-19/06          Directed          1. Final
                                                                                            2. Response to PI
                                                                                            Response
  38249                         Wu                    4/24-25/06          Directed          1. Final
  47401                         Tricot                5/03-08/06          Directed          1. Final
  3 Studies Reviewed            Grant Studies         May 06              VC Request        1. Final
  41006                         Makhoul               May-June/06         Monitor Request   1. Final
  IVF Clinic                    Ashanti               5/15-17/06          QA Request        1. QA Final
  Crash Cart Audit              Conger                6/14/06             Directed          1. Final
  51800                         Agarwal               7/10-14/06          Directed          1. Final
  43921                         Scurlock              7/05/06             Routine           1. Final
  20805                         Cave                  7/13-14/06          Directed          1. VA Final
  AUDIT TOTALS
  49 studies                                                              36 audits         45 reports




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                  28
    CONSULTS
    IRB Study       PI             Date          Nature of Consult
    #
    IND 65,965      Barlogie       7/05/05       Discussion of reopening IND 65,965 for MIRT
    29299           Zangari        7/05/05       IND exemption for this study
    IND 65,965      Barlogie       7/06/05       Prepared transmittal letter and 1571 for refilling IND
                                                 65,965

    Not listed      Horn           7/07/05       Evaluation of study for IND exemption
    NA              NA             7/07/05       Consulted with FDA on monitoring
    29075           Faas           7/07/05       Prepared and sent information on correct way to request
                                                 waiver to charge from FDA.
    33458           Richards       7/11/05       Reviewed protocol for IND exemption
    Not listed      Horn           7/13/05       Reviewed protocol and ICF and e-mailed study staff with
                                                 changes to make
    Not listed      Holmig         7/14/05       Reviewed and finalized annual report to FDA
    Not Listed      Govin          7/15/05       Spoke with the Clinical Trial Liaison for Genentech re Dr.
                                                 Govin's protocol drug supply
    07514           Pait           7/26/05       Met with FDA Inspector - not a "for cause" audit.
    07514           Pait           8/08/05       Attempt verification of 483 observation concerning
                                                 enrollment of ineligible subject
    05226 &         Barlogie       9/22/05       Compile data so IRB can review renal toxicity
    28693
    6 SWOG          Hutchins       February      SWOG reauditing studies and has asked for documents to
    Studies                        06            be sent to SWOG for review; request ORC review before
    Reviewed                                     submitting studies to SWOG
    9 Studies       Barlogie       3/08/06       Spreadsheet for thalidomide study review
    Reviewed
    28799,          Various        4/06-          FDA preparatory audit of the IRB in 4 ACH studies
    29504,                         12/06
    32523, and
    36654
    101 Studies     Various        May-           IRB requested ORC involvement in development of SOP
    Reviewed                       June/06        for euglycemic clamp procedures after adverse event
                                                  reported
    580 Studies     Various        May/06         Review study records in ARIA to assess whether study
    Reviewed                                      activities potentially trigger billing issues
    TOTALS          714 studies                   18 Consults

AUDITING STAFF                (3 FTES)

    Edith Paal, MS, Auditing Manager
    Karen Barnwell, MT Auditor
    Rebecca, Myrick, BS, Auditor




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                   29
                                   REGULATORY AFFAIRS ACTIVITIES

A Regulatory Affairs Division was established this year and two additional regulatory specialists have
been hired and trained. Activities have increased 6-fold in the past fiscal year.

Activities include:
 Consultation with investigators and the IRB on regulatory requirements for human research and pre-
    clinical research
 Evaluation of Investigational New Drug (IND) and Investigational Device Exemption (IDE)
    requirements for UAMS sponsored studies. This is accomplished in part by the interpretation of
    federal regulations and guidelines for the investigators and University
 Filing IND/IDE applications with the FDA
 Filing for exemptions from the IND/IDE requirements with the FDA
 Maintenance of files once an IND or IDE is obtained
 Phone or written consultations with FDA or other regulatory bodies
 Assistance with developing corrective or preventive action plan related to human research
 Filing corrective action plans with appropriate regulatory bodies
 Assisting investigators with developing Standard Operating Procedures for their studies/protocols
 Review of each IRB agenda to determine areas of regulatory concern

Consults with the FDA can take anywhere from a few moments to a few months. The amount of work
required in filing an IND or IDE ranges from the amount of time to create a semester lecture session to
that required for completion of a masters thesis. Maintenance of an IND/IDE file is a special skill and
takes constant diligence and precision. These files hold all correspondence between the sponsor (UAMS)
and the FDA and must reflect adherence to the Food Drug and Cosmetic Act and institutional policies
and procedures.

Regulatory Affairs anticipates that its workload will continue to grow since more INDs are being
proposed by investigators and regulatory reviews are now required for all studies. Current staffing will
not be sufficient to meet this demand.

REGULATORY AFFAIRS ACTIVITIES SUMMARY

                                                                            Activities       Activities
 Activity                                                                    7/1/04-          7/1/05-
                                                                            6/30/05          6/30/06
 IND/IDE Filing/Maintenance
     New IND Submissions to FDA                                                 3                6
     IND amendments to FDA                                                      8               12
     SAE reports to FDA                                                        64               17
     Deaths reports to FDA                                                     34               14
     Protocol Deviation reports to FDA                                         23              121
                                                                            Activities       Activities
 Activity                                                                    7/1/04-          7/1/05-
                                                                            6/30/05          6/30/06
           Updated 1572‘s to the FDA                                            0               15
           Request for waiver from IND requirements to FDA                     13                2
           IND withdrawal requests to FDA                                      17                9
           Closure of studies under IND                                         9                3



Annual Report 2004 – 2005, Academic Affairs and Research Administration                              30
         Annual Reports to FDA                                            1      8
         Dispensing Errors to FDA                                                3
         General Correspondence to FDA                                    nc    35
         IND FDA Teleconferences/Meetings                                 nc     8
         Memos to file re FDA interactions                                nc     3
         Waiver to Charge Requests                                         6     2
      Total IND/IDE maintenance Activities                                176   258
 Regulatory Support
       IND Consultations with UAMS Staff                                  21    18
       IDE Consultations with UAMS Staff                                  nc     5
       FDA Consultations – non specific IND/IDE related                   38    41
       OHRP Consultations/Letters                                          3     2
       ORC/CRDM Project Management Meetings                               nc     4
       Private Corporation Consults/Meetings                              nc    20
      Total Regulatory Consultations                                       62    90
 Miscellaneous                                                             nc
          SOPs Finalized                                                  nc      8
          SOPs Drafted                                                    nc      3
          Lapsed Continuing Review                                        nc    210
          IRB Reviews                                                     nc    820
          Binder Reviews/Consultations                                    nc      3
          MIRT/Celgene IND Binder Re-organization                         nc      1
          Clinical Trilas.gov Set-up and Registrations                    nc      4
          Mission Statement/Code of Conduct Finalized                     nc      2
          GLP Meetings                                                    nc     17
          GLP Assistance for Dr. Kieber-Emmons                            nc     20
          FDA Inspection Preparation/Assistance                           nc      2
          Total Miscellaneous                                              nc   1090
 Total Regulatory Activities                                              238   1438
nc- ―not counted in this FY‖

REGULATORY AFFAIRS STAFF (3 FTES)

   Carole Hamon, Regulatory Affairs Manager
   Sandy Annis, Regulatory Specialist
   Jennifer O‘Brien, Regulatory Specialist




Annual Report 2004 – 2005, Academic Affairs and Research Administration                31
                                             QUALITY ASSURANCE

The newly created Quality Assurance (QA) Unit has the mission of maintaining a quality program that
ensures UAMS compliance with all federal, state, and local regulations governing the manufacture of
drugs, biologics, devices, human cells, tissues or tissue-based products. Good manufacturing regulations
require an independent QA unit to approve both the components used in manufacturing and the release
of the final product. The product release requires QA staff to attend phases of the manufacturing
process.

The primary focus of the QA unit is research, but quality oversight of non-research activities is also
provided as a result of quality program mandates under the FDA Good Tissue Practice (GTP)
regulations finalized May 25, 2005. These regulations give the agency more authority and oversight over a
broader range of tissues and the establishments that process them. The QAU accomplishes its mission
through quality assurance and control functions including, but not limited to, education, training,
auditing, inspecting, and establishing appropriate procedures.

QUALITY ASSURANCE ACTIVITIES

The following summarizes the QAU activities for the eight months since its inception:

                                                                           Activities 11/1/05-6/30/06
                              Activity                                                    Time in Hours
                                                                          Number
                                                                                         (where measured)
 Policy & SOP Writing/Review/Editing
 (including separate revisions)
 QAU                                                                         92               276
 Eye Bank                                                                   231               693
 Good Laboratory Practice                                                    65               135
 Research Manufacturing                                                      43                65
                                 Total Policies and SOPs                    431               1169
                                  Percent of QAU Total                      31.8              58.6
 Laboratory and Equipment Qualifications
 Equipment                                                                    6                34
 Particulate Monitoring                                                       1                 6
 Viable Organism Monitoring                                                   1                 6
 Qualification Manual                                                         1                19
                                     Total Qualifications                     9                65
                                  Percent of QAU Total                       0.7               3.3
 Audits/Inspections
 GMP
 IRB No. 27474 (IND 11307)                                                   1                  50
 GTP
 Arkansas Lions Eye Bank and Laboratory                                       1                 40
 Arkansas Reproductive Technology Laboratory                                  1                112
                                Total Audits/Inspections                      3                202
                                  Percent of QAU Total                       0.2               10.1
 Monitoring Manufacturing Processes
 Dr. Van Rhee UARK 2003-18 (BB-IND 11347)                                     8                100
 Dr. Santin IRB No. 27474 (IND 11307)                                         1                 4
                                  Total Mfg Monitoring                        9                104


Annual Report 2004 – 2005, Academic Affairs and Research Administration                               32
                                                                             Activities 11/1/05-6/30/06
                              Activity                                                      Time in Hours
                                                                            Number
                                                                                           (where measured)
                                  Percent of QAU Total                        0.7                 5.2
 Protocol Review
 Dr. Van Rhee UARK 2003-18 (BB-IND 11347)                                       3                  9
 Dr. Santin IRB No. 27474 (IND 11307)                                           2                  8
 Dr. Nakagawa – Cervical Cancer                                                 2                 12
 Dr. Cannon – Ovarian Cancer                                                    1                  2
 Dr. Keiber-Emmons - Breast Cancer                                              8                 18
 Dr. Van Rhee – Cord Blood                                                      1                  3
                                  Total Protocol Review                        17                 52
                                  Percent of QAU Total                         1.2                2.6
 Quality Consultations
 BioVentures Facility                                                           35                15
 Eye Bank                                                                      230                25
 Assisted Reproductive Technology                                               14                23
 Cord Blood                                                                     16                40
 NK Cell Manufacturing                                                         365                37
 Parathyroid                                                                    33                 8
 Device Consultations
 Beckman Glucose Analyzers for Dr. Robert Coker                                 7                  9
 HPLC test method for Dr. Laura James                                           60                12
 Test Method Validation for UARK 2003-18                                        70                20
                                     Total Consultations                       830               189
                                  Percent of QAU Total                         61.2              9.5
 Educational Presentations
 Educational Presentation to ALEB&L regarding the
                                                                                1                  3
 space qualification.
 LAL Endotoxin Validation for UARK 2003-18                                       1                 3
 UARK 2003-18 Manufacturing Documentation                                        1                 3
 GOOD MANUFACTURING PRACTICE AND
 GOOD TISSUE PRACTICE COMPLIANCE AT
                                                                                 1                 4
 UAMS: The Who, What, Where, When and Why Of
 These Federal Regulations
                                      Total Presentations                        4                13
                                   Percent of QAU Total                         0.3               0.7
 Educational Activities Attended
 HIPAA for Research Training (online)                                           3                  6
 Human Subject Protection (online Biomedical course)                            3                  6
 Introduction to Corporate Compliance                                           3                  2

                                                                             Activities
                              Activity                                                          Activity
                                                                          11/1/05-6/30/06
 Human Subject Research: The Essentials of Quality
                                                                                2                 16
 Research
 Fire Safety Orientation                                                        3                  3
 Blood Borne Pathogens                                                          3                  3
 HIPAA Required Security Training                                               3                  2



Annual Report 2004 – 2005, Academic Affairs and Research Administration                                    33
    HIPAA Required Privacy Training                                        3                 2
    EPF Web Training                                                       3                 9
    WebChart Online Training                                               3                 1
    PACT Webinar/CellTherapy                                               3                 3
    Surviving The Challenges of Your First FDA Inspection                  2                 16
    2ed Annual Conference on the FDA and the Changing
                                                                           2                 48
    Paradigm for Tissue Regulation
    Medical Terminology                                                    1                 10
    Electronic Data Management in the Cell Therapy
                                                                           3                  5
    Laboratory (Webinar)
    Good Laboratory Practices                                              3                  9
    Investigational New Drug (IND) Exemption Submission
                                                                           3                  3
    & Documentation Training
    Society of Quality Assurance Good Laboratory Practice                  2                 16
    Society of Quality Assurance Annual Meeting                            1                 24
    Chemical Hygiene Training                                              2                 2
    IBC Life Sciences Development and Validation of
                                                                           1                 16
    Biological Assays
                                  Total Educational Activities             53                202
                                       Percent of QAU Total                3.9              10.1
                      Total QAU Activities                                1355              1996


QUALITY ASSURANCE STAFF (3 FTE‘S)

     Ray Anderson, PhD, QA Manager
     Larry Parker, BSMT (ASCP), MHSA, QC Specialist
     Beatrice Huey, GTP Specialist

                                                  MONITORING

The Monitoring Team of ORC was established September 2005. A monitoring manager was hired and a
monitoring specialist position was funded through a grant from ACRC for monitoring of translational
breast cancer research. The purposes of the Team is to support the clinical research fundamentals for
human subject use of drugs and devices for new indications, as set forth under the Code of Federal
Regulations (CFR), Good Clinical Practices - International Conference on Harmonization (GCP/ICH),
and UAMS policies and procedures.

Monitoring emphasis includes the assurance of human subject protection, collection of verifiable and
reportable research data, investigator compliance through education, and a commitment to promote
growth in research education throughout the community. The Monitoring Team works in a collaborative
effort with its ORC companion units and investigators to increase the institution‘s competitiveness for
clinical and translational research activities.

Monitors develop plans and carry out monitoring of UAMS IND investigator initiated trials. They also
assist with the development of case reporting forms, and data safety monitoring plans and other study
documents. There are two UAMS sponsored studies that are multi-center trials. Site-initiation visits are
required under the regulations for such sites, and the monitors perform this function.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             34
SUMMARY OF MONITORING ACTIVITIES

                       Activity                                           September 2005 to June 2006
  Internal SOPs                                                                       20
  IND Monitoring Plans
     Development                                                                       9
     Consultation                                                                     12
     Presentations                                                                     1
  Data Safety Monitoring Plans
     Development                                                                      6
     Consultation                                                                     9
  Case Report Forms
     Development                                                                       8
     Consultation                                                                     13
     Revisions                                                                         5
     Presentations                                                                     2
  Protocols
     Development                                                                       3
     Consultation                                                                     14
     Revisions Request                                                                 5
  Informed Consents
     Development                                                                       1
     Consultation                                                                     12
     Revisions Request                                                                 3
  Site Initiation Visit
     Preparation                                                                      4
     Completed by Division                                                            2
     Completion Pending                                                               2
     Consultation                                                                     1
     Reports Generated                                                                0


  IND Monitoring
     Active Sites                                                                2 = 339 hours
        Subjects (18 sets of CRFs with Source)
     Active Sites – Regulatory                                                   2 = 32 hours
     Active Sites – Pharmacy                                                     2 = 4 hours
     Exit Visit Reports                                                               5
     Queries
        Resolved                                                                     528
        Unresolved                                                                   260
        Coordinator Meetings                                                          7
     Quarterly Reports – Active sites                                                 2
     Consultations                                                                    3
     Budgets Preparation                                                              7
     Presentations                                                                    1
     Educational Courses                                                             13
  Site Assistance of ORC Monitoring Personnel


Annual Report 2004 – 2005, Academic Affairs and Research Administration                                 35
       CRDM                                                               7days = 48 hours
    Miscellaneous
    Database Consultation                                                        3
    Serious Adverse Event Flow Consultation                                      2
    Monitoring Specialist Interviews                                             9
    Subject Eligibility Consult                                                  1
    Time and Effort Grant Research                                               1



MONITORING STAFF:

    Kelly D. Kidd, RN, Monitoring Manager
    Tracie Baker, BS, Monitoring Specialist


                                           OTHER ORC ACTIVITIES

POLICY

Upon recommendation of OHRP, the UAMS IRB and the Vice Chancellor, ORC revised the Mandatory
Education Policy For Investigators/Study Personnel Participating In Human Subject Research Projects,
which was approved on February 23, 2006.

NOTIFICATION OF REGULATORY BODIES

A role of the ORC is to notify federal regulatory oversight bodies of unanticipated problems to subjects
and others on behalf of the IRB as required by the code of federal regulations. Thirteen letters of
notification went to OHRP and eight notifications were sent to the FDA. Six of the FDA and one of the
OHRP letters included corrective action plans, which the ORC assisted in developing.

INVESTIGATOR REMEDIATION ACTIVITIES

ORC has been involved in a number of remediation activities during the past year. These arose out of
two FDA 483s that were received during the last two fiscal years. One 483 response has been successfully
completed and no further action will be required.

The second, more significant response resulted in an FDA request for a corrective and preventive action
plan which is still pending. Activities related to this one event have involved a majority of the work time
of the ORC Director, as well as significant amounts of time from regulatory and auditing staff, including:

    Financial audit of 12,000 prescriptions
    Frequent legal consultations
    Preparation for outside independent audit of ORC compliance activities
    Preparation and data verification of multiple response revisions to FDA letter
    Preparation of a Request For Proposals
    Communications with drug manufacturers
    Tracking of study status and preparation of multiple reports
    Frequent interaction with the FDA
    Analysis of staffing for investigators and written recommendations


Annual Report 2004 – 2005, Academic Affairs and Research Administration                              36
                                            ORC ADMINISTRATION

In the coming year, the ORC will be transferred from the Academic Affairs/Research Administration
Division to the new division for Institutional Compliance, and will report to its Vice Chancellor, Mr. Bob
Bishop. The GCP auditors will remain as the Office of Research Compliance. Remaining staff will be
installed into a new Regulatory Affairs and Research Support Unit. This move has not yet been finalized,
but a work plan has been approved and cost centers have been established. The approved RSRA and
ORC organizational charts are attached. The Regulatory Affairs and Research Support Unit will continue
the activities involved in initial compliance set up for new studies, and will assist with corrective and
preventive action plans, remediation activities and regulatory body notification.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             37
                                 OFFICE OF ACADEMIC S ERVICES


The Office of Academic Services coordinates support services to the faculty, staff and students in the five
UAMS colleges, graduate school and the University Hospital. Support services provided are related to
classroom and laboratory teaching support, instrumentation repair, management of the Biomedical
Research Centers and distance learning and interactive teleconferencing.

                                                       MISSION

The mission of Academic Services is to provide an atmosphere conducive to the teaching and research
opportunities of the faculty, the learning opportunities of the students and the service opportunities of
the University of Arkansas for Medical Sciences through a professional staff, a modern and pleasant
environment and by utilizing technologically current methods.

                                            EXECUTIVE SUMMARY

ADMINISTRATIVE/CLASSROOM SERVICES

 53,397 hours of time were scheduled during 2005 – 06 representing a 27% increase in scheduled hours
  from 2004 – 05. This increase is primarily due to many groups using classroom facilities because of
  the shortage of space on campus.

 Overall, room usage (% of total hours) for the campus is:

              Administrative/Non-College Divisions/External Groups                    44%
              College of Medicine                                                     27%
              College of Nursing                                                      14%
              College of Pharmacy                                                      7%
              College of Health Related Professions                                    7%
              College of Public Health                                                 1%



                       60000
                       50000
                       40000
                       30000
                       20000
                       10000
                            0
                                 '05-06      '04-05     '03-04      '02-03   '01-02




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              38
   Curriculum-dictated hours represent 27% of total hours scheduled. Overall room usage, by college,
    for curriculum-dictated courses (% of total curriculum hours) is:

                 College of Medicine                                                29%
                 College of Nursing                                                 27%
                 College of Health Related Professions                              22%
                 College of Pharmacy                                                20%
                 College of Public Health                                            2%


                                       CURRICULUM VS. NON-CURRICULUM


                            80%
                            60%
                            40%
                            20%
                             0%
                                            05-06   04-05   03-04   02-03   01-02
                     CURRICULUM
                     NON-CURRICULUM                   FISCAL YEAR



AUDIOVISUAL SERVICES

   AV staff were involved in training classes for International Communications Industries Association
    certification as Certified Technology Specialists. Mr. Wayne Holcomb received his CTS certification
    in June 2006.
   Eight classrooms in ED II had data projectors installed in the ceiling. This completes the initial plan
    begun in 2001 of placing ceiling mounted data projectors in every classroom.
   Ten classroom cart systems, which feature a computer, DVD/VCR unit, laptop connection, switches
    and distribution system, were purchased to improve the teaching environment in the ED II double
    classrooms.
   Mr. Clarke Sherrod was hired to support campus audiovisual needs and more specifically the Jackson
    T. Stephens Spine and Neurosciences Institute.

Audiovisual Services continues to experience increased computer usage for class presentations. As a
result five additional computers will be purchased during 2006 – 07 to meet the increased demand.

LABORATORY SERVICES

   Supported teaching laboratories with the purchase of incubators, torsion balances, data projectors,
    brainstem models and computers
   Staff received ―good to excellent‖ ratings in support of the laboratories
   OAS provides support for specialty lab courses such as the Partners in the Health Sciences,
    Minorities in the Health Sciences, Bridging the Gap, Mathematics and Literacy and M*A*S*H during
    the summer months.
   Successfully accommodated the increased class size in the COP from 90 to 105 with necessary
    supplies, space and equipment.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             39
   Added 62 additional computers to the 8th floor teaching labs for teaching and testing purposes. The
    graphs below indicate the increased use of computer sessions, computers used and hours scheduled
    over the past three years. The final graph shows # of sessions scheduled by college. The 8th floor
    labs currently accommodate 156 student computer stations.

                                      Academic Year Totals - All Rooms/Labs
                                            Computerized Sessions
                                                                472      465 483
                         500

                         400
                                                    277                                  2003-2004
                                     233     250
                         300                                                             2004-2005
                                                                                         2005-2006
                         200

                         100

                            0
                                        Exams                     Classes




                                     Academic Year Totals - All Rooms/Labs
                                                 Hours
                                                                                 1,434
                        1,600                                    1,366 1,350
                        1,400
                        1,200                        923
                                              834                                        2003-2004
                        1,000         724
                          800                                                            2004-2005
                          600                                                            2005-2006
                          400
                          200
                             0
                                           Exams                      Classes




                                     Academic Year Totals - All Rooms/Labs
                                               Computers

                         12,000                                           9,892 10,275
                                                    8,981        9,331
                         10,000       7,845 8,134
                          8,000
                                                                                         2003-2004
                          6,000                                                          2004-2005
                                                                                         2005-2006
                          4,000

                          2,000

                                 0
                                            Exams                     Classes




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              40
                                               Computerized Sessions by College
                 250
                                           221 227     224
                                   195   195
                 200         189
                                                             155
                                                                        141 144
                 150       132                           132                                               2003-2004
                                                                      104                                  2004-2005
                 100                                                                                       2005-2006

                                                                                              46
                  50                                                                               32 38

                                                                                   4 0 0
                    0
                            CHRP          COM           CON            COP         COPH       Other




The teaching supply budget increased to support the return to wet labs as part of the Medical
Microbiology course, as well as the College of Pharmacy‘s enrollment increase to 105 students.


                                                       Supply Expenditures


                          2004-05
                   Year




                          2002-03




                                    0          20000    40000         60000       80000    100000
                                                                $$$




Teaching laboratory support relative to personnel time allotted and funds spent for the UAMS colleges is:

                           College                                      Staff Time        Funding
                           College of Medicine                            20%                10%
                           College of Pharmacy                            35%                35%
                           CHRP                                           40%                55%
                           Other                                          5%                  0%




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                41
TELEMEDICAL COMMUNICATIONS (INTERACTIVE VIDEO SERVICES)

   The ratio of total teleconference production for 2005 – 06 was 72% by Tele-Medical
    Communications (TMC) and 28% by Information Technology (IT). Both groups continue to work
    closely together to support the missions of UAMS.
   TMC produced 3,667 hours (53% increase) of programming from 1,534 conferences (32% increase).
   A total of 1,300 hours (35%) accounted for curriculum-dictated conferences and 2,367 hours utilized
    for non-curriculum conferences.
   Achieved a conference success rate of 97%

        Client usage (% of total hours) is described:
                 College of Health Related Prof.                          25%
                 External Groups                    25%
                 Telemedicine Consultations                               15%
                 College of Medicine                                      10%
                 College of Nursing                                        9%
                 Regional Programs                                         7%
                 Administrative Functions             5%
                 Human Development Centers                                    2%
                 Clinton School of Public Service 1%
                 Arkansas Children‘s Hospital                                 1%


                                                       2005 - 2006
                                                    Service Distribution
                                                                                            ACH (CME)
                                                     0.65%
                                                                                            ACRC (CME)
                                                      1.42%
                                                                                            AGEC (CME)
                                                             3.20%
                                                                                            AHEC (Curriculum)
                           2.15%                                0.35%                       AHEC (Administrative)
                       0.85%                                     0.71%                      ANGELS (CME)
                      1.12%        3.48%    3.64%
                                                                 0.22%                      ANGELS (Telemedicine)
                   0.04%                                              2.18%                 ANGELS (Administrative)
                                                                                            ANGELS (Public Education)
                                                                                            CHRP (Curriculum)
                                                                               15.38%       COM (Education)
                                                                                            CON (Curriculum)
     24.39%                                                                                 Corporate Conferences
                                                                                            DFPM (CME)
                                                                                            Geriatrics (CME)
                                                                                            Human Development Centers
                                                                                            International Conferences
                                                                                    0.16%   Non-UAMS (Curriculum Dedicated)
                                                                                    0.53%   PIHS/PIBHS (Public Education)
                                                                                            Psychiatry (CME)

      0.03%                                                                                 RHP (Administrative)
                                                                                            RHP (Public Education)
       1.79%
                                                                                            RHP (CME)
         1.20%                                                       25.44%                 TMC (Administrative)
           0.93%           9.30%
                                    0.30%                                                   UAPS (Administrative)
              0.55%




BIOMEDICAL RESEARCH CENTER MANAGEMENT



Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                 42
   Scheduling of Biomed I and II classrooms accounted for 3.5% of total hours scheduled. The
    Rayford Auditorium accounted for 911 hours of scheduled time.


                          1000
                           800
                           600
                                                                               Curriculum
                           400                                                 Non-Curriculum
                           200                                                 total
             Hours used       0
                                               05-06        06-07
                                                Year of Service


INSTRUMENTATION REPAIR

   Mr. Marcus Murphy has overseen the replacement of the old scheduling monitors that display the
    hourly room schedules with 27‖ flat screen monitors. Plans are to complete the display system with
    the addition of two additional monitors for the College of Public Health building.


                       GOALS AND THE PROGRESS MADE DURING 2005-06

Overall, OAS achieved 74% of its stated goals during the course of the year.

INSTRUMENTATION REPAIR

   Eliminate service contracts by 25% on teaching equipment by doing work in house. Completed –
    Actual savings = 33% or $3,000

   Generate revenue through repair services with an average of 2 external department repair jobs per
    month. Not Completed.

   Implementation of computerized maintenance management system for effective and time-saving
    maintenance activities with a centralized database. Not Completed – problems experienced with
    software.

ADMINISTRATION

   Establish guidelines and goals for continuing education of office personnel in areas such as word
    processing, spreadsheet, conflict management and customer service training. Incomplete

   Cross-training of Fiscal Project Manager to provide a better understanding of the responsibilities of
    each OAS unit. Ongoing – Fiscal Project Manager has worked with the AV dept. to understand job
    responsibilities and procedures.

   Establish training guidelines with the goal to train two additional staff in the utilization of R25 room
    scheduling software. Partially Complete – funds were available to train one additional staff member.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                               43
TELEMEDICAL COMMUNICATIONS

   Host a workshop to provide Certified Video Engineering training in telecommunications and attain
    certification of up to 4 OAS staff members. Ongoing – workshop held at UAMS and 3 OAS staff
    attended. Staff members currently studying for certification exam.

   Develop a plan including potential funding partners to establish a complete Distance Learning
    Center at UAMS. Incomplete

   Develop a regional teleconferencing training curriculum to enhance the knowledge and abilities of
    state telecommunications practitioners. Incomplete

AUDIOVISUAL SERVICES

   Develop a plan for submission in 2006-07 fiscal budget to replace furniture in ED II G137 to
    increase seating capacity. Completed – request for funds placed in 2007 -09 biennial budget.

   Achieve certification of 3 AV staff as Certified Technology Specialists (CTS) within the International
    Communications Industries Association (ICIA). Ongoing – one staff member completed CTS
    certification

   Develop a plan to phase out overhead projectors for classroom use and replace with document
    cameras. Ongoing – 5 document cameras have been added to the AV inventory. Faculty are
    resistant to switching from overhead projectors.

   Appoint and train new AV staff member to support activities in the Stephens Building. Complete –
    Mr. Clarke Sherrod appointed and trained in position.

BIOMED CENTERS MANAGEMENT

   Re-establish BRC Facilities Committee to include occupant representation within Biomed II Center.
    Ongoing – List of potential representatives has been compiled.

   Replace improper lighting fixtures in 1st floor cold room of BRC I. Complete.

   Biomed Building Manager will attend OHS lab safety and radiation safety classes to maintain current
    knowledge in these areas. Complete.

TEACHING LABORATORY SERVICES

   Fill vacancy for Research Technologist II for laboratory support. Complete.

   Accommodate the enrollment increase to 105 students in the College of Pharmacy with necessary
    supplies and equipment. Complete.

   Set up and make operational new computers purchased for Labs 8D and 8C. Complete.

   Identify funding source to replace/upgrade smaller autoclave for laboratory support. Complete –
    autoclave functioning well at this time so purchase delayed.

   Purchase/obtain pharmacy patient management and prescription software program for teaching labs.
    Complete – USA Drugs has agreed to provide software free of charge.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             44
   Implement new Access-based inventory management software developed by laboratory support staff.
    Ongoing – still in testing phase.

   Implement C-Works software package for laboratory equipment inventory management. Incomplete
    – software determined to not meet needs.


                                               ADMINISTRATION

PERSONNEL

   The Office of Academic Services‘ activities are managed by the Associate Vice Chancellor for
    Academic Services, Dr. Kenneth P. Wagner. Within Academic Services Dr. Wagner is assisted by Mr.
    Daniel Baker (Fiscal Project Manager), Larry Elliott (Network Director of Telemedical
    Communications), Ernie Bailey (Director of Audiovisual Services), Susan Carter (Director of
    Laboratory Services), Janice Rhodes (BRC Manager) and Marcus Murphy (Teaching Facilities
    Technical Coordinator). Staff positions include 2 Secretarial, 3 Multimedia Technical Controllers, 2
    Laboratory Technicians, 1 Computer Coordinator, 1 Clinical Laboratory Technologist, 1 Network
    Manager, 1 Assistant Network Manager, 1 Communications Specialist, 1 Multi-Media Specialist and 2
    Computer Support Specialists.

   Mr. Daniel Baker received the Outstanding Employee of the Year award for 2005. This award is
    determined by a staff member's peers and is awarded to the individual that best exemplifies a
    responsible, dedicated and helpful work ethic to other workers and the people we serve.

   Dr. Wagner lectured in Parasitology for the College of Pharmacy and was course director for the
    Medical Technology Parasitology course for the College of Health Related Professions. Dr. Wagner
    served on the OAS Advisory Committee, Academic Services Management Group, Academic
    Computing Advisory Committee, COM Family Day Planning Committee, Information Technology
    Leadership Group and the Research and Educational Supplies and Equipment Committee.

   Ms. Susan Carter served as President and sat on the Executive Committee of The Association for
    Educational and Laboratory Support in the Health Sciences (AELSHS). She also served as the Skill
    Coordinator for ATLS and as the OAS Safety Officer.

   Mr. Bailey was re-elected to the InfoComm Technology Managers Council Steering Committee

   Mr. Bailey and Mr. Elliott have served as resource consultants for AV and telecommunication needs
    for several of the current building and renovation projects at UAMS and the Clinton School of
    Public Service.

BUDGET

The Office of Academic Services budget was as follows:

                   Salaries                                $ 636,012
                   Fringe Benefits                         $ 168,000
                   Travel                                  $ 6,000
                   Supplies / general maintenance          $ 170,838
                   Compressed video                        $ 216,245
                   Total                                   $1,197,095




Annual Report 2004 – 2005, Academic Affairs and Research Administration                           45
Audiovisual Services earned approximately $29,000 income during FY 2005-2006 to help support
classroom maintenance and salaries.

Sixty percent (60%) of the supplies/general maintenance budget is in direct support of the teaching
laboratories for supplies and minor equipment.

                                     EQUIPMENT AND RENOVATION

OAS expended approximately $93,393 for capital lab equipment including computers and $9,242 in
purchases of small equipment items during the fiscal year.



                                           Equipment Expenditures

                 $ 150000
                   100000
                                                                                                  Capital
                     50000
                                                                                                  Small
                          0
                               2001-02     2002-03    2003-04     2004-05   2005-06
                                                        Year




                                                 ASSESSMENT
The OAS Advisory Committee has met monthly during the past year to offer suggestions, report
concerns and formulate recommendations on the operations of OAS. This ongoing process offers a
continual assessment mechanism relating to the daily operations of OAS. The Laboratory Support group
distributes an evaluation form to the teaching faculty once during each semester. The purpose is to have
the faculty evaluate physical facilities, supplies, equipment and the performance of the laboratory
technician assigned to support their laboratory. Laboratory staff continue to receive "good to excellent"
evaluations from the teaching faculty. The results of this year‘s evaluations are illustrated in the following
graphs:



                                            Quality Phy sical Facilities
                                                                                 Excellent
                              100%
                                                                                 Good
                                                                                 Fair
                              50%
                                                                                 Poor

                               0%                                                Unsatisfactory
                                         2006        2005         2004


              Physical Facilities: Overall quality of the facilities in the teaching labs.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                     46
                                             Equipment

                     60%                                                  Excellent

                     40%                                                  Good
                                                                          Fair
                     20%
                                                                          Poor
                       0%
                                                                          Unsatisfactory
                               2006         2005          2004


              Equipment: Proper type, quantity, condition and availability.



                                                 Supplies
                     80%
                                                                           Excellent
                     60%
                                                                           Good
                     40%                                                   Fair
                     20%                                                   Poor

                      0%                                                   Unsatisfactory
                               2006          2005           2004

              Supplies: Proper type, quality, condition and availability.



                                                Personnel

                      80%
                                                                            Excellent
                      60%
                                                                            Good
                      40%                                                   Fair
                      20%                                                   Poor

                       0%                                                   Unsatisfactory
                                2006          2005           2004


              Personnel: Knowledge of equipment, procedures and skill in setting up labs, etc .




Annual Report 2004 – 2005, Academic Affairs and Research Administration                           47
GOALS AND OBJECTIVES FOR 2006-07

Instrumentation Repair
 Generate revenue through repair services with an average of one external department repair job per
  month.

 Implementation of computerized maintenance and asset management system for effective and time-
  saving maintenance activities with a centralized database.

 Expand the scheduling monitor display system into the COPH building.

Administration
 Establish guidelines and goals for continuing education of office personnel in areas such as word
  processing, spreadsheet, conflict management and customer service training.

 Establish training guidelines with the goal to train two additional staff in the utilization of R25 room
  scheduling software.

 Telemedical Communications

 Attain Certified Video Engineer certification for 3 TMC staff members.

 Allow one or more TMC staff to attend a national meeting providing new telecommunications
  technology and instructional techniques.

 Explore the feasibility of providing health-related and/or medical information for public viewing to
  the Little Rock City Cable Channel.

Audiovisual Services
 Establish and implement a building management service for ED II and COPH.

 Achieve certification of 2 AV staff as Certified Technology Specialists (CTS) within the International
  Communications Industries Association (ICIA).

 Establish a business manager for AV Services.

 Work with other central Arkansas educational institutions to plan and implement events/activities in
  conjunction with National AV week in October 2006.

 Complete audiovisual upgrades for amphitheater G131 to accommodate the increased COM freshman
  class.

Biomed Centers Management
 Re-establish BRC Facilities Committee to include occupant representation within Biomed II Center.

 Obtain working knowledge of R25 room scheduling software program.

 Biomed Building Manager will attend OHS lab safety and radiation safety classes to maintain current
  knowledge in these areas.

Teaching Laboratory Services



Annual Report 2004 – 2005, Academic Affairs and Research Administration                               48
 Submit two grant proposals for funding of educational laboratory equipment.

 Accommodate the enrollment increases of COP to 120 students and of COM to 160 students with
  necessary supplies and equipment.

 Install and make operational new computers purchased for Labs 8A and 8C.

 Implement pharmacy patient management and prescription software program for teaching labs.

 Implement new Access-based inventory management software developed by laboratory support staff.


                               MEETINGS/PRESENTATIONS/ARTICLES

Mr. Ernie Bailey
6/06 – Attendee and Participant, InfoComm 2006, Orlando, FL

Mr. Wayne Holcomb
6/06 – Attendee and Participant, InfoComm 2006, Orlando, FL

Ms. Susan Carter
7/05 – Attendee and presenter, 36th Annual Meeting of The Association for Educational and
       Laboratory Support in the Health Sciences, Duke University, Raleigh/Durham, NC.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                        49
                        OFFICE OF EDUCATIONA L DEVELOPMENT



                                          MISSION OF THE OFFICE

The mission of the Office of Educational Development is to improve teaching and learning at the
University of Arkansas for Medical Sciences. We seek to develop and nurture a community of educators
across the health professions colleges and centers of excellence which values the art and science of
teaching and actively contributes to the scholarship of teaching. To this end the office provides
consultation to teachers and learners on the teaching methodologies that have been shown to be effective
and efficient. Faculty in the office work collaboratively with faculty and administrative staff at UAMS to
develop and evaluate new educational programs and appropriate teaching and learning methods. In
addition to providing consultation and collaborative development, the office manages several service
areas that relate directly to the teaching and learning processes throughout the campus. (March, 1996;
Revised December, 2002)


                                             ACCOMPLISHMENTS

OED survived and thrived during a year marked by the absence of the Director and Associate Director,
the relocation of five staff to three areas in the COPH building, and the addition of a .2 FTE Interim
Director and two faculty. The Director began a year-long sabbatical in September and spent more than
nine months in Nigeria at two medical schools. The Associate Director left to take a position at the
University of California at San Francisco. Five staff lost their office space when the Jeff Banks complex
was imploded. OED staff are now located in four different areas in Education II and the COPH
building. Ms. Carol Thrush completed her first year in OED and Dr. Majka Woods assumed her
position in November. With all of these changes, the staff has worked well with the Interim Director and
with each other. The use of e-mail and the increased flexibility to work from home have been essential to
the staff.

The Office also continued to increase its efficiency and effectiveness in its customary areas of service. A
summary of the accomplishments follows with a more detailed listing of information in the Appendix.
The areas of service are listed below in alphabetical order.


                               CONSULTATION AND COLLABORATION

This is the core of OED and central in the efficient and effective use of the expertise of our staff across
the five health professions colleges and centers of excellence. The Office staff consulted with 223 faculty
at UAMS; in many cases more than one staff member consulted with the individuals. In addition to the
continuing work on 34 academic committees, OED staff played key roles on committees formed for the
coming visits by the North Central Association and the Liaison Committee for Medical Education
visitors.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              50
                                         EDUCATIONAL RESEARCH.

The staff collaborated with colleagues locally and across the nation in producing 22 manuscripts
published or accepted for publication and 25 presentations accepted by regional, national, or international
groups or institutions. While the Office and UAMS felt the absence of Dr. Pat O‘Sullivan, Carol Thrush
and Dr. Majka Woods have enthusiastically taken up the mission of expanding educational research at
UAMS. These new staff members and others from OED have formed a number of ―working groups‖ in
the College of Medicine that meet regularly to work on educational research projects from brainstorming
to implementation to authorship.


                                      EDUCATIONAL TECHNOLOGY

Dr. Robin Smith collaborated with colleagues in Academic Computing to oversee the administration of
all WebCT courses on campus. She and Lea Mabry assisted faculty and staff in the design of web-based
courses, surveys for Graduate Medical Education (GME), Liaison Committee for Medical Education
visit, and the North Central Association visit. As some of these surveys become routine the staff has
been able to reduce the time needed to harvest data and prepare reports. Several of these projects were
funded through external grants or contracts. Anna Moses continued to provide support to GME staff in
the use of New Innovations. The reliance on web-based technologies continues to increase throughout
the health professions colleges. Those in related clinical departments (hospital) would like assistance
from OED.


                                          FACULTY DEVELOPMENT

All staff are involved in this crucial service area. Anna Moses, Janet Whitten, and Dr. Lee Lee Doyle
oversaw the Teaching Scholars program which celebrated its tenth year. The completion rate among
Teaching Scholars for the past number of years has been a low 50%. Some scholars leave the university,
but most of those who do not finish remain on staff. Instead of requiring the completion of a research
or educational development project, the class during the past year was asked to complete a thorough
literature review by August of 2007. Dr. Robin Smith, Lea Mabry, and Anna Moses provided workshops
and web-based learning materials on designing instruction and using educational technology. Carol
Thrush continued momentum created by the initial meeting of SOAR (Scholarship of Academic
Responsibilities) with the online publication of the first newsletter. Dr. Michael Petty, Carol Thrush, and
Elizabeth Hicks designed and implemented the two faculty development programs for GME personnel,
EASE I and EASE II. There has been some very preliminary discussion about collaborating with UALR
in their master‘s in medical education or health professions education.

                                   LEARNING ASSISTANCE PROGRAM

There was a significant increase in the peer tutoring activities this past year as can be seen in the table
below. The increase in hours (including prep time at 311 hours and tutoring at 385) and the raising of the
pay from $12/hr. to $20/hr. account for most of the significant increase in cost. The increase in the prep
time is attributed to tutors being asked to prepare supplemental materials designed to reduce the amount
of face-to-face tutoring in future years. The total cost in the final column includes tutoring supplies and
books purchased for tutors in lieu of cash. A summary of the disbursement of peer tutoring costs
($13,920) is shown below in the pie chart.
The College of Pharmacy needed more tutoring services, for it has significantly increased its class size
during the last two academic years. In addition the College admitted students from New Orleans after
Hurricane Katrina and two students with documented learning disabilities.



Annual Report 2004 – 2005, Academic Affairs and Research Administration                              51
                                         PEER TUTORING ACTIVITY

                    Sessions         Students         Tutors              Courses      Hours           Cost
  1999-2000                          114                                                               $8,130
  2000-2001                           90              21                  13           488             $5,880
  2001-2002         224              137              22                  20           540             $7,827
  2002-2003         184              771*             19                  12           470             $5,886
  2003-2004         86               NA               10                  7            251             $3,249
  2004-2005         103              66               10                  6            365             $4,809
  2005-2006         129              134              19                  16           696             $14,281
*In contrast to previous years, this figure represents repeat students. In addition to tutoring individuals and small
groups, tutors also worked with large groups of students. The names of students in the large groups were not
recorded.




                                             Tutoring Costs by College



                                          $800
                                 $2,130                                                COP
                                  $430                                                 COM
                                                                                       CHRP
                                                                                       COPH
                                                              $10,560




The number of individual counseling sessions conducted by Dr. Judy Garrett has remained steady in the
50‘s and 60‘s for the past three years. She conducted 55 individual counseling sessions this past year and
17 small group sessions on learning skills reaching 307 students in all of the colleges except COPH.


                                           PROGRAM EVALUATION

Many staff in OED provided program evaluation expertise for UAMS curricula and courses and for
externally funded projects. A list of the grants and contracts is found in the appendix of this report; it
includes both evaluation and instructional design funded activities. Dr. Virginia Johnson provided
consultation and support for seven grants and two contracts and designed the evaluation plans for six
proposals. Other staff members with evaluation expertise provided consultation and support for one or
two funded projects. While the federal funding is more difficult to obtain, this expertise and service is
important to UAMS in obtaining educational grants and contracts. While the Office would normally
recruit to fill the vacant program evaluation slot, an assessment of the educational needs will be made
before defining the qualifications of the next faculty position. OED remains dependent on funding
through grants and contracts.

                                          OED EXTERNAL INCOME



Annual Report 2004 – 2005, Academic Affairs and Research Administration                                          52
      FY                  Grants             ContractsGrants &            GME*              Total
                                                      Contracts
     2002-03                                          55,880
     2003-04                                          65,519              157,674          223,193
     2004-05         45,885         26,910            72,795              148,040          220,835
     2005-06         52,332         17,735            70,735              164,891          234,958
*Pass through account (GME is charged only for costs incurred.)


                                 MEETING THE GOALS FROM 2005-2006

   Test the cooperative and long-distance model of office administration. Dr. Heestand will remain on
    all email lists while in Nigeria. She will work closely with Dr. Doyle in administering the office. Dr.
    Heestand‘s sabbatical in Nigeria extended from September of 2005 through June of 2006 with a
    return visit to UAMS from January 21st through February 7th. She is completing her sabbatical (July
    and August) in Little Rock. OED contracted with the College of Medicine for the services of Dr.
    Doyle at .2 FTE to chair the staff meetings, handle personnel issues, provide counsel to the staff, and
    serve as the primary link to Dr. Heestand. This arrangement appears to have worked very well. Dr.
    Heestand was able to read email from UAMS at least three times a week and often five. During this
    time Drs. Doyle, Clardy and Heestand oversaw the hiring and placement of Dr. Majka Woods in
    OED. Dr. Woods‘ position and support is funded by the College of Medicine. Dr. Doyle oversaw
    the relocation of five OED staff. As documented in this annual report, the office functioned well in
    all areas of its mission.

   Maintain an adequate flow of grant and contract funds to support the operations of the office. As
    documented in this report, the office met and exceeded this goal. This is noteworthy in a period
    when it has become more difficult to obtain federally funded health professions education grants.

   Continue to refine the record keeping system for the annual report so that more of the information is
    presented in tables and charts. Include more evaluation information. The individual staff members‘
    annual reports have included more evaluation information and are available upon request. This year
    Janet Whitten assisted Dr. Heestand in producing the annual report. Already, both are thinking of
    ways to make the process more streamlined for next year.

   Increase the scholarly productivity of all faculty in OED. Specifically publish the Teaching Scholars
    impact study. The number of publications is up slightly, even with the departure of the primary and
    senior educational researcher in the department (Dr. O‘Sullivan). The long-term evaluation of the
    Teaching Scholars program has been accepted for publication and will be presented at the Research
    in Medical Education meeting at the annual AAMC meeting in the Fall of 2006.

   Work with Academic Computing to implement the on-line course and faculty rating system. It
    appears that the CAIRO (Course and Instructor Ratings Online) system have functioned well during
    its first year of operation. Academic Computing continues to be very much involved in this service
    while OED has attempted to limit its role to that of consultation. OED has been partially successful
    in limiting its role.

   Work with faculty colleagues to continue to develop leadership and scholarship in health professions
    education through the efforts of SOAR and other available avenues. The College of Medicine
    academic leadership has been the primary catalyst in the continuing efforts to foster educational
    scholarship. This led to the funding of another position in OED and the formation of five additional


Annual Report 2004 – 2005, Academic Affairs and Research Administration                              53
    ―working groups‖ within the College (bringing the total to seven) that meet to develop leadership
    and scholarship.


                  PUBLICATIONS, PRESENTATIONS AND CONSULTATIONS

         Category                               2002-03           2003-04   2004-05   2005-06
         Publications                             20                18        20        22
         Presentations                            30                42        29        25
         Committees                               39                32        42        36
           CHRP Consultations                     18                23        30        43
           COM Consultations                      36                113       83        141
           CON Consultations                      20                15        17        15
           COP Consultations                      10                12        10        10
           COPH Consultations                     5                 6         6         8
           Total Consultations                    89                169       142       223


                                               ADMINISTRATION

PERSONNEL

Dr. Lee Lee Doyle joined OED in July of 2006 and assumed her role of part-time interim Director of
OED in September of 2005 when Dr. Diane Heestand began her ten-month sabbatical in Nigeria. Drs.
Doyle, Clardy, and Heestand created a new position in OED at the request of the College of Medicine;
Dr. Majka Woods was hired and began work in November. Future staffing is dependent on the assessed
needs of UAMS, office space, and funding to complement the state funding which can support .5FTE
assistant professor. Dr. Robin Smith was promoted to Associate Professor effective July 1, 2006.
                                             BUDGET

In a departure from the recent past, OED had state funding in it operations budget during FY06 since it
chose not to recruit and fill its vacant faculty position while the director was in Nigeria.


                                    State Funds for OED Operations Budget

                                       Year                 Budget Amount
                                       1995-96              $39,167
                                       1996-97              $39,167
                                       1997-98              $45,000
                                       1998-99              $40,450
                                       1999-00              $47,904
                                       2000-01              $16,867
                                       2001-02              $ 2,500
                                       2002-03              $ -0-
                                       2003-04              $ -0-
                                       2004-05              $ -0-
                                       2005-06              $40,731




Annual Report 2004 – 2005, Academic Affairs and Research Administration                           54
                                                        SPACE

The following staff relocated during the year.

Lea Mabry moved into a private office in the basement of Shorey
Dr. Lee Lee Doyle occupied the director‘s office in Shorey
Janet Whitten moved to COPH 3225C
Cindy Mercado moved to COPH 3235A
Dr. Mike Petty moved to COPH 3218
Dr. Judy Garrett moved to COPH 6239
Carol Thrush moved to COPH C3220

When Dr. Majka Woods began work she was given an office, COPH 5261. All of the office spaces in the
COPH building ―belong‖ to other departments. No ―permanent‖ space for OED has been identified;
the six staff occupying COPH could be asked to move whenever the respective departments need
additional offices. OED staff are now located in four areas on campus: Shorey and three floors of
COPH. We appreciate having offices, but the distribution reduces our efficiency and also makes
communication at all levels more challenging.

                                              GOALS FOR 2006-2007

   Engage in an efficient strategic planning process that will lead to an articulated plan for OED over
    the next three to five years. Clarify the priority of potential new major requests for OED expertise
    from the hospital and UALR.

   Work with the central administration to identify ―permanent‖ space for OED staff.

   Continue the productive collaborations with faculty that lead to scholarly products.

   Continue to foster an esprit de corps among OED staff.

   Continue to provide professional expertise in a timely and efficient manner to the faculty and staff of
    UAMS.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              55
                                    OED - APPENDIX A
                        PUBLICATIONS, PRESENTATIONS & LEADERSHIP

PUBLICATIONS

Bennett AJ, Clardy JA, Cargile CS, Thrush CR. (in press). Developing the careers of clinician-educators
in psychiatry. Academic Psychiatry.

Booth BM, Weber JE, Walton ME, Cunningham R, Massey L, Thrush CR, Maio RF. (2005).
Characteristics of cocaine users with chest pain in an emergency department chest pain observation unit.
Academic Emergency Medicine, 12(4):329-37.

Booth BM, Kirchner JE, Fortney SM, Han X, Thrush CR. (2006). Measuring use of health services for
at-risk drinkers: How brief can you get? Journal of Behavioral Health Services & Research, 33(2):254-64

Curran, GM, Thrush, CR, Smith JL, Owen RR, Ritchie, M, Chadwick D. (2005). Implementing
research findings into practice using clinical opinion leaders: Barriers and lessons learned. Joint
Commission Journal on Quality and Patient Safety, 31(12), 700-707.

Davis RL, Wiggins MN, Mercado CC, O‘Sullivan PO.(in press).Defining the core competency of
professionalism based on the patient‘s perception. Clinical and Experimental Ophthalmology.

Erwin, DO, Johnson, VA, Feliciano-Libid, L, Zamora, D, Arana, R, & Jandorf, L. (2006). Incorporating
cultural constructs and demographic diversity in the research and development of a latina breast and
cervical cancer education program. Journal of Cancer Education,20(1), pp.39-44.

Erwin, D Johnson, VA, Trevino, M, Duke, K, Feliciano-Libid, L, & Jandorf, L. (in press). A comparison
of African American and Latina social networks as indicators for culturally tailoring a breast and cervical
cancer educational intervention. Cancer .

Fickel JJ, Thrush CR. (2005). Policymaker use of quality of care information. International Journal for
Quality in Healthcare. 17(6), 497-504.

Garrett J, Gardner SF, Born CK, and Alman M. (in press) Validating a learning skills checkup for
pharmacy students. American Journal of Pharmaceutical Education

Heestand, D. (in press). Developing better teaching patterns in medical education:
Defining the knowledge, skills and attitudes of future and practicing physicians. MEDIKKA, 30 - 34.

Jarvis, RM, Guise, JB, Clardy, JA, Thrush, CR, Moses, AS, & O‘Sullivan, PS. (2006). GME showcase
portfolio assessment. MedEdPORTAL, Available from: http://www.aamc.org/mededportal, ID = 253.

Kamin, C, Souza, K, Heestand, DE, Moses, AS, & O‘Sullivan, PS. (in press). Educational technology
infrastructure and services to support the medical education continuum. Academic Medicine.

Kramer TL, Beaudin CL, Thrush CR. (2005). Evaluation and treatment of depression (part I): Benefits
for patients, providers, and payors. Disease Management and Health Outcomes, 13 (5), 295-306.

Kramer TL, Vuppala A, Lamps C, Miller TL, Thrush CR. (in press). The interface
between mental health providers, families, and schools: Parent and child attitudes
about information-sharing. Journal of Child and Family Studies.



Annual Report 2004 – 2005, Academic Affairs and Research Administration                               56
Lewellen-Williams, C, Johnson, VA, Deloney, L, Thomas, B., Henry-Tillman, R & Goyol, A. (March,
2006). The POD: A new model for mentoring under-represented minority faculty. Academic Medicine
81(3): 275 – 279.

Menna JH, Petty ME, Wheeler RP, and Vang, O. (2005) Evaluation of medical student professionalism:
A practical approach. Journal of the International Association of Medical Science Educators. 15:45-48.
http://www.iamse/jiamse/ed_goard.htm

Moses, AS, Heestand, .E, Doyle, LL, & O‘Sullivan, PS. (in press). Impact of a teaching scholars
program. Academic Medicine.

O‘Sullivan PO, Heard JK, Petty M, Mercado CC, Hicks E.(2006). Educational development program
for residency program directors and coordinators. Teaching and Learning in Medicine. 18(2): 142-149.

O‘Sullivan, PS, Heard, JK, Petty, ME.(2005). MedEdPORTAL. Available from:
http://www.aamc.org/mededportal, ID = 128.

Petty M, O‘Sullivan P, Allen RM, Heard JK. (2005). Facilitating curricular change: An institutional
approach to aid in residency program directors‘ efforts with ACGME competencies. Ann Behav Sci Med
Educ. Fall, pp 114-18.

Thrush CR, O'Sullivan PS, Clardy JA, Vander Putten J, Kamin C. (2005). Portfolio assessment and self-
directed learning. Academic Exchange Quarterly 9(3), 240-244.


PRESENTATIONS

Clardy, JA, Mercado, CC, Moses, AS, Thrush, CR, & O‘Sullivan, P.S. (poster). Resident perceptions
and ACGME review status. Association of American Medical Colleges (AAMC) Annual Meeting,
Washington, DC, November 4-10, 2005.

Clardy, JE, Bennett, A, Cargile, C, Thrush, CR. (workshop). Initiation of an AAP plan to promote the
careers of clinician-educators. Association for Academic Psychiatry (AAP) Annual Meeting, Chicago, IL.
October, 2005

Erwin, D, Jandorf, L, Johnson, VA, Burzac Z, Trevino M, Feliciano-Luis, L. Preliminary results of
esperanza y vida as a breast cancer intervention for immigrant Latinas. Susan G. Komen Mission
Conference. Washington, D.C., June, 2006.

Erwin, D, Johnson, VA., Jandorf, L. Anglo and Hispanic perceptions of Latinos in rural southern
Arkansas communities. Southern Anthropological Society‘s 41st Annual Meeting, Pensacola, FL, April,
2006.

Erwin DO, Johnson VA, Trevino M, Feliciano-Libid L, Jandorf L. A comparison of African- American
and Latina social networks as indications for culturally tailoring a breast and cervical cancer education
intervention. Arkansas Cancer Summit, Little Rock, AR, September, 2005.

Garrett J, Barnard M, and Born CK. Variables related to the effectiveness of large group peer tutoring
sessions. Accepted for presentation at 2006 AACP Annual Conference.

Heestand, D. Where have we been? Where are we going? Trends in medical education:
Global, American, and Nigerian. Seminar on Medical Education at the University of


Annual Report 2004 – 2005, Academic Affairs and Research Administration                            57
Lagos College of Medicine. Lagos, Nigeria, May 10, 2006.

Heestand, D. Where have we been? Where are we going? Trends in medical education:
Global and American. Seminar on Medical Education at Nnamdi Azikiwe Health
Sciences College. Nnewi, Nigeria, June 15, 2006.

Heestand, D. The practice of medicine: An educationist‘s perspective. An invited ―Send Forth‖
address to the final year students of the Medical Research and Humanitarian Society of the University of
Nigeria College of Medicine. Enugu, Nigeria, June 22, 2006.

Hodges, L, Gardner, E, Johnson, VA. Evaluation of an RN-BSN internet (Online) program: A
longitudinal survey of students, graduates, and supervisors. 19th Annual Pacific Nursing Research
Conference. Honolulu, Hawaii, February 24th, 2006.

Hyatt, BT, Mackey, TL, Guise, JB, Woods, MB, Thrush, CR, Jarvis, R, Goodrich, M, Clardy, JA.
(poster). Evidence of self-reflection in resident portfolio cover letters. Accreditation Council for
Graduate Medical Education (ACGME) 2006 Annual Educational Meeting. Kissimmee, FL, March 3-5,
2006.

Jaffar, M, Monson, R, Clardy, A, Gaddis, G, Moses, AM., Thrush, CR. (small group discussion).
Medical education and patient outcomes: Where are we going? Association of American Medical Colleges
(AAMC) Southern Group on Educational Affairs Annual Meeting. Galveston, TX, May 3-5, 2006.

Kamin, C, Souza, K, Heestand, DE, Moses, AS, & O‘Sullivan, PS. (small group discussion).
Educational technology: Services and organizational models. Association of American Medical Colleges
(AAMC) Annual Meeting. Washington, DC, November 4-10, 2005.

Mackey TL, Guise JB, Clardy JA, Thrush CR, O‘Sullivan PS. (poster). Enhanced application of the
portfolio process through peer-assisted learning. Accreditation Council for Graduate Medical Education
(ACGME) 2006 Annual Educational Meeting. Kissimmee, FL, March 3-5, 2006.

Moses, S, & O‘Sullivan, PS. (poster). The effects of a user group on implementing a new technological
resource in GME. Association for Educational Communications and Technology (AECT) Annual
Meeting. Orlando, FL, October 17-23, 2005.

Norwood, A, Hicks, E, Thrush, CR, Woods, Clardy, JA. (poster). A graduate medical education
initiative to promote professional excellence among residency program coordinators. Accreditation
Council for Graduate Medical Education (ACGME) 2006 Annual Educational Meeting. Kissimmee, FL,
March 3-5, 2006.

Parmelee, D, Levine, R, Haidet, P, Petty, M. How to create an effective team-based learning module in a
clerkship or residency program. To be presented at AAMC Annual Meeting. Seattle, WA, October 2006.

Pasley, JN, Petty, ME, Albataineh, J, Jaffar, M. Human simulator program in a medical physiology
course: Exam score effects. Association of Medical Education in Europe. Genoa, Italy, Sept. 14-19,
2006.

Petty, ME. EASE: A professional development for residency program directors and coordinators.
SGEA/SMA 3rd Annual Conference on Graduate Medical Education. Galveston, TX. May 4, 2006.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             58
Petty, ME, Pasley, JN, Albataineh, J, Jaffar, Muhammad, and Soulsby, M. Using team-based learning to
enhance educational experiences of simulation in an M1 physiology course. SGEA Conference.
Galveston, TX, May, 2006.

Smith, RM, & Mabry, LA. Chunks and bridges: The building blocks of content revision.
22nd Annual Conference on Distance Teaching and Learning. Madison, WI, August, 2006.

Thrush, CR, Massey, LS, Walton, MA, Cunningham, RM, Weber, Maio, R, Booth, BM. (poster).
Depression, alcohol, and cocaine use outcomes among ER patients with cocaine-related chest pain.
National Institute for Drug Abuse, Early Career Investigators session at the American Psychological
Association (APA) Annual Meeting, Washington, D.C., August, 2005.

Thrush, CR, O‘Sullivan, PS, Wheeler, JG, Nesmith, JD, Blaszak, RT, Kamin, C. (poster). Using video
problem based learning to improve student attitudes and beliefs about pediatric obesity. Association of
American Medical Colleges (AAMC) Annual Meeting, Washington, D.C., November, 2005.

Thrush, CR. (poster). A content analysis of trends among research integrity articles from 1996 to 2005:
Implications for medical education. Association of American Medical Colleges (AAMC) Southern Group
on Educational Affairs Annual Meeting. Galveston, TX. May 3-5, 2006.

Vander Putten. J., Thrush, CR., O'Sullivan, PS., Moses, A. (oral presentation). Measuring the
organizational environment for research integrity in the public interest. American Educational Research
Association Annual Meeting. San Francisco, CA, April 7-11, 2006.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            59
                                            OED - APPENDIX B
                                         GRANTS AND CONTRACTS

Beck, C. Admin Core of Alzheimer‘s Disease Center. Supported by M. Petty at 5%. OED received 5%.

Beck, C. Alzheimer's Disease Center – MRI. Supported by P. O’Sullivan at 11.11% (for the month of
July 2005 only). OED received 5.55%

Burns, R. Healthy Heart Grant. Supported by V. Johnson at 5%. OED received 2.5%

Chernoff, R. AR Geriatric Ed Center: Mental Health on the move. Supported by V. Johnson at 10%.
OED received 5%.

Cornett, L. BRIN Grant - Partnerships for Biomedical Research in AR. Supported by J. Garrett at 15%.
OED received 7.5%.

Goldsmith, J. Family Med Grant - Faculty Development. Supported by V. Johnson at 5%. OED
received 2.5%.

Grando, V. A Regional Family Psych-mental NP Specialty. Supported by V. Johnson at 10%. OED
received 5%.

Hilliard, N. FIPSE. Supported by Dr. Petty at 10%. OED received 10%

McKelvey, K. Integrating Genetics into Primary Care, Supported by V. Johnson and R. Smith at 9.75%
and 16.92% respectively. OED received 4.875% and 8.46% respectively.

McSweeney, J. Women's Prodromal & Acute Symptoms of MI. Supported by P. O’Sullivan for 10.49%
(for the month of July 2005 only). OED received 5.245%.

Knight, D. Improved Resident Outcomes: Clinical Preventive Services. Supported by M. Woods at 10%.
OED received 10%.

Richards, K. Research Center for Individualized Nursing Interventions. Supported by V. Johnson at 7%.
OED received 3.5%

Souder, E. Southern Geriatric Nursing Certificate Program. Supported by P. O’Sullivan for 11.11% (for
the month of July 2005 only) OED received 5.55%.

Thompson, P. Enhancing Nursing Success. Supported by V. Johnson at 10%. OED received 5%

Wood, B. HCOP: Health Sciences Comprehensive Program. Supported by J. Garrett at 3.75%. OED
received 1.875%.

Butler, B. Genetics. Supported by V. Johnson, R. Smith and C. Thrush - $12,867.87

Hall, B. Delta AHEC Evaluation Support. Supported by V. Johnson - $3,149.94

Richards, K. HS& D Project Grant. Supported by P. O’Sullivan - $1216.79

Shorey, J. Evaluation Report for Breaking the Barriers. Supported by C. Thrush and C. Mercado -
$500.00


Annual Report 2004 – 2005, Academic Affairs and Research Administration                        60
                                    OED - APPENDIX C
                       NATIONAL OR REGIONAL LEADERSHIP POSITIONS

Virginia Johnson
        Consultant to the Commission on Collegiate Nursing Education

Carol Thrush
       Ad Hoc Committee for Graduate Students, Division I, American Educational Research
               Association
       Editor, Professions Education Research Quarterly Newsletter, Division I, American
               Educational Research Association
       Executive Committee, Division I, American Educational Research Association


                                                REVIEW BOARDS

Diane Heestand
       Manuscripts for Medical Education Online
       Manuscripts for Education for Health
       Manuscripts for Journal of the International Association of Medical Science
               Educators
       Materials for MedEdPORTAL
       Proposals for the Group on Educational Affairs of AAMC
       Proposals for the American Educational Research Association, Division
       FAIMER (Foundation for the Advancement of International Medical
               Education and Research) Institute Applications

Anna Moses
      Proposals for the Southern Group of the AAMC Group on Educational Affairs
      Proposals for The Generalists

Michael Petty
      Manuscripts for Academic Medicine
      Proposals for the Southern Group of the AAMC Group on Educational Affairs
      Proposals for The Generalists
      Materials for MedEdPORTAL

Carol Thrush
       Proposals for the American Educational Research Association, Division I
       Proposals for The Generalists in Medical Education

Majka Woods
      Proposals for The Generalists in Medical Education




Annual Report 2004 – 2005, Academic Affairs and Research Administration                    61
                                              OED - APPENDIX D
                                              UAMS COMMITTEES

College of Health Related Professions
Web-based Learning Users Group

College of Medicine
Basic Science Course Directors
          M1
          M2
Continuing Medical Education Advisory Committee
Curriculum Committee
          External Review Subcommittee
          Injury Prevention Subcommittee
Graduate Medical Education Committee
          Duty Hours Subcommittee
          Executive Committee
          General Competencies Subcommittee
          Internal Review Subcommittee
          Program/Performance Improvement Subcommittee
LCME Self Study Committee
Medical Educators Committee
Residency Educator Award Committee
Simulation Center Advisory Committee
10th Block Course
          Evaluation

College of Nursing
TBIRC Review Committee (review of mini-grants)

College of Pharmacy
Assessment Committee

University Wide Committees
Academic Computing Advisory Committee
Arkansas Geriatric Education Committee
Behavioral Science IRB
Conflict of Interest Committee
Council on Aging Community Education Subcommittee
Course and Instructor Ratings Online (CAIRO)
Medical Research Endowment Review Committee
North Central Association Criterion 3 Committee
OED Advisory Committee
Scholarship of Academic Responsibilities (SOAR)
Teaching and Technology Committee
Teaching Scholars Advisory Committee
Web-based Learning Admin Committee (chair)
Web-based Learning Steering Committee




Annual Report 2004 – 2005, Academic Affairs and Research Administration   62
                                               OED – APPENDIX E
                                               CONSULTATIONS

College of Health Related Professions

Noelle Agan—educational research and publication
Mike Anders—web-based learning support
Anthony Baker—web-based learning support
Shannon Barringer—web-based learning support for a grant
Jim Bellamy— web-based learning support
Danny Bercher—web-based learning support
Erna Boone—web-based learning support
Becky Butler—MAGEC evaluation, IRB review, and scholarly products, web-based
         learning support
Polly Carroll—web-based learning support for a grant, registry exam review for dietetic and
         nutrition interns.
Gennie Castleberry—web-based learning support
Cherry Childs—web-based learning support, coordinate faculty development meetings
         on web-based learning
Terry Dubose—web-based learning support
Dennis Evans— web-based learning support
Pat Evans— web-based learning support
Theresa Gramlich—Teaching Scholars Program
Margaret Harris—teaching methods, faculty development for scholarship
Terry Hinson—web-based learning support
Terri Hutton—Teaching Scholars Program
Sarah Jackson—web-based learning support, educational research, MAGEC
         evaluation
Donna Kelly—Teaching Scholars Program
Linda Lingar—web-based learning support
Rebecca Ludwig—web-based learning support
Arthur Maune—Teaching Scholars Program, web-based learning support
Dennis Mitchell—web-based learning support
Patricia Monoson—web-based learning support
Kathy Mugan—web-based learning support
Heather Neal-Rice—web-based learning support
Martha Pickett—FIPSE NEO grant, web-based learning support
David Rands— web-based learning support
Timothy Rinehart— web-based learning support
Greig Roberts— web-based learning support
Kathy Rye— web-based learning support
Cynthia Saylors— web-based learning support
David Shelledy—NCA accreditation
Karen Stevens— web-based learning support
Paul Thaxton— web-based learning support
Angela Titherage— web-based learning support
Kathy Trawick— web-based learning support
Richard Zraick—research design, psychometric analysis
Mark Wallenmeyer— web-based learning support
Lugene Woods— web-based learning support
Quinnie Young— web-based learning support



Annual Report 2004 – 2005, Academic Affairs and Research Administration                       63
College of Medicine

Syed Ali—literature search
All residency program directors and coordinators—resident completions of Annual
         Survey, resident completions of GME WebCT courses
Jehad Albataineh— research group for simulation education, educational research and
         publication, educational research/working group for Simulation Working Group
Martin Bauer—Teaching Scholars Program, developing pediatric pulmonary‘s
fellowship goals, objectives and evaluations
Cornelia Beck—Alzheimer‘s Disease Center
Jimmy Birdsong— web-based learning support
Joe Bissett—objectives, rotation evaluations
R. Dale Blasier—360 evaluation issues, GME issues
Richard Blaszak— educational research, Educational Scholarship
         Working Group at ACH
Deana Brown—web-based learning support
Robert Buchmann—EASE
Bob Burns—Analysis of data pertaining to the effect of ‗Time Windows‘ in on-line tests,
         metacognitive correlates of performance on Step 1 performance
Mary Cantrell—grant proposal writing/editing, educational research/simulation center
Martin Carey—educational research
Chris Cargile—Teaching Scholars project data analysis, workshop collaboration,
         publication, educational research/working group for Psychiatry Portfolio Group
Georges Chahoud—Teaching Scholars Program
Palak Choksi— presentation, educational research/ Patient Centeredness Working Group
James Clardy—manuscript and poster preparation, institutional evaluation plan,
         general competencies pocket card and resident handbook pamphlet, GME Duty
         Hours Surprise Survey and Institutional Report Survey, evaluation of residency
management systems, Research group for simulation education, web-based learning support
Bruce Cohen—web-based learning admin
Hawk Coleman—evaluation of residency management systems, 360
Phyllis Coleman—PIF
Carla Colley— web-based learning support
John Cone— prepared curriculum for submission of a new fellowship to the surgery
RRC; reviewed, critiqued and finalized curriculum prior to submission, as well as
reviewing their PIF submission.
Glenda Cooper, Jan Shorey, LJ Perrot, Linda Deloney et al—writing for publication
         (UAMS Women‘s Mentoring program)
Deborah Cunningham— educational research/working group for Cutting Edge Surgery
         Group
Katrina Davis— educational research/working group for Cutting Edge Surgery Group
Romona Davis—literature searches
Linda Deloney—360 evaluation
Matthew Denekey— presentation, educational research/working group for Patient
         Centeredness Group
Umesh Dyamenahalli—Teaching Scholars Program
Alicia Edmiaston—CME evaluation
Patricia Edstrom—web-based learning support, fellowship performance
evaluation lecture, research curriculum for residents, educational research/ Educational Scholarship
Working Group at ACH
Ahmed Eid—evaluating resident presentation skills
John Eidt— assisted with the vascular surgery retreat, Surgery Rodeo (UME), GME


Annual Report 2004 – 2005, Academic Affairs and Research Administration                                64
issues, evaluations, rotation objectives
Hank Farrar— finalizing their goals and objectives for their PIF, educational
          research/ Educational Scholarship Working Group at ACH
Alex Finkbeiner—360 evaluation
Jill Fussell— educational research/Educational Scholarship Working
          Group at ACH
Garcia-Arreola— assistance for interventional cardiology goals and objectives, rotations
          evaluations
Molly Gathright—literature search, educational research and publication, educational
          research/psychiatry Portfolio Group
Janet Gilcrest—web-based learning admin
Tamara Gill—team-based learning
Dana Gonzalez—web-based learning support, EASE, HRSA grant
Marcia Goodrich—web-based learning support
Renee Gordon—internal review, evaluations
James Graham—web-based learning support, educational research/working
group, Educational Scholarship Working Group at ACH
Sue Griffin—Alzheimer‘s Disease Center
Ben Guise—research and publication, educational research/Psychiatry
          Portfolio Group
Brandi Hankins—educational research, educational research/Psychiatry Portfolio
          Group
Sami Harik—36 evaluation, internal review, program improvement, rotation objectives,
          program evaluation, marketing of residency program
Brian Hardin— web-based learning support, fellowship performance
evaluation lecture, research curriculum for residents, Educational Scholarship Working Group at ACH
Richard Harper—literature searches, research project on duty hours, GME Duty Hours
          Surprise Survey and Institutional Report Survey, 360 evaluation, abstract submission
          hematopathology fellowship faculty interviews, educational
research and publication, educational research/Cutting Edge Surgery Group
Michele Haygood—grant project, web-based learning
Micah Hester—revision of GME ethics course
Linda Higdon—360 evaluation
Brian Hyatt—poster design, educational research and publication, educational
          research/Psychiatry Portfolio Group
C. Philip Hudson—Teaching Scholars Program, EASE
Muhammad Jaffar— research group for simulation education, — prepared curriculum
for submission of a new fellowship to the surgery RRC, reviewed, critiqued and
finalized curriculum prior to submission, reviewed PIF submission, 360
evaluations, rotation Objectives, GME issues, developing curriculum for surgery critical care/anesthesia
fellowship, operating room professionalism, educational research and publication, educational
research/Simulation Working Group
Lina Jandorf—Esperanza Y Vida
Robert Jarvis—literature searches, poster design, educational research and publication,
          educational research/working group for Psychiatry Portfolio Group
Hugo Jasin—assist with internal review paperwork, rotation objectives, program
evaluation, PIF
Joe Jensen—curriculum of a new surgery fellowship to the surgery RRC; reviewed PIF
Allison Johnson—educational research and publication, educational research/
          Educational Interventions
Paul Jones—web-based learning support
Cindy Kane—literature searches , instruction in using the Ebsco database


Annual Report 2004 – 2005, Academic Affairs and Research Administration                            65
Larry Kim—web-based learning support
JoAnn Kirchner—writing for publication resources for residents
Dan Knight—program evaluation on HRSA grant
Soheila Korourian—360 evaluation, GME issues, program evaluation
Barbara Ku—literature review and research design, resident professionalism study,
         educational research (residents day project and publication)
Jayant Kumar—literature search, 360 evaluation, GME issues
Vinay Kutagula— web-based learning support, geriatrics clerkship comparison
of faculty ratings within the clerkship (correcting for rater biases), Teaching Scholars
Bishoy Labib—360 evaluation, internal review, rotation objectives, program evaluation,
marketing of residency program
Reid D. Landes—Teaching Scholars Program
Pham Liem—Alzheimer‘s Disease Center
Linda Lindsey—rotation objectives
Yin Liu—Teaching Scholars Program
Terryl Mackey—poster design, Psychiatric Resident Portfolio Project, instructional
design and evaluation; educational research and publication, educational research/ Psychiatry Portfolio
Group
Esther Mahneken—creating a program coordinators‘ organization handbook, program
coordinator organization planning
Stacey Major—eb-based learning support
Anne T. Mancino—Teaching Scholars Program, operating room professionalism,
educational research, educational research/ Cutting Edge Surgery Group
Tim Martin—web-based learning support
Sally Marus—program director EASE notebooks, WebCT course certificates, Internal
         Review Program Self Study Questionnaires, evaluation of residency
         management systems
Dwana McKay—evaluation of residency management systems
Kent McKelvey—instructional design and evaluation for grant
Kevin Means—360 evaluation, team based learning, faculty retreat participation
Jay Menna—evaluations, 10th Block, team based learning, integration of curriculum, exam
development, student focus groups, LCME accreditation, Web-based Learning
support, revise orientation session for M1
Roberta Monson— GME Systems-based Practice Course, Patient Safety Module,
web-based GME course in patient safety, educational research, educational research/working group for
Simulation Working Group
Alba Morales—web-based learning support
Bob Mrak—Alzheimer‘s Disease Center
Vy Mui— resident teaching skills curriculum for the orientation of new residents,
                  educational research and publication, educational research/
                  Behavior Change Counseling
Charles Napolitano—research group for Simulation Education, review and critique
anesthesiology rotational goals and objectives; critiqued final PIF,
GME issues
Darryl Nesmith—teaching methods workshop session
Ann Norwood—data collection; manuscript, and poster preparation; Institutional
         Evaluation Plan; WebCT administration of Internal Review Program Self Study
         Questionnaires, GME Annual Survey, GME Duty Hours Surprise Survey and
Institutional Report Survey; educational research and publication, web-based learning support
Connie Ocampo— web-based learning support
Wyvonne Ora—360 evaluation
Carmelita Pablo—operating room professionalism


Annual Report 2004 – 2005, Academic Affairs and Research Administration                            66
Marilyn Pacheco— Teaching Scholar Program
Jim Pasley—pre-matriculation learning skills, team based learning, Simulation,
         educational research and publication
PM&R Faculty—presented the concept of team-based learning at a faculty meeting
And faculty retreat
Kim Polner—research group for Simulation Education
Latanya Poole— web-based learning support
Cathey Powers—360, PIF
Keshara Prasad— Web-based Learning Support
Nasrin Rahman—360 evaluation
Dolly Rani—360 evaluation
Linda Ray—evaluations, rotational objectives
Residency Program Coordinators— New Innovations educational and technology
support
Residency Program Directors— New Innovations educational and technology support
Residents— New Innovations educational and technology support
Kim Ruple—360 evaluation
Schichman—rotation evaluations
Jan Shorey – SOAR user group, CME evaluation
Eldon Shultz—PIF, rotation objectives
Deb Simmons—360 evaluation, consultation/materials for clinician-educator/scholarship
Presentation, educational research/ Patient Centeredness Group
Laura Sisterhen—educational research/ Educational Scholarship
         Working Group at ACH
Richard Skinner— web-based learning support
Annette Slater—assist and critique developmental process with goals, objectives and
Evaluations
Christopher Smith— educational research/Educational Scholarship
         Working Group at ACH
Eugene Smith—360 evaluation, GME issues, web-based learning support
G. Richard Smith—literature/curriculum search
Jennifer Smith—360 evaluation, team-based learning
Kristi Smith— web-based learning support
John Spollen—literature searches, qualitative data analysis using SPSS text
analysis for surveys, web-based learning support, educational
                  research and publication, possible NBME project, educational research/
                  Behavior Change Counseling
Pat Tank—literature search
Sara Tariq—literature searches, grant proposal writing/editing; educational research
         and publication, educational research/working group for Educational Interventions
Deepa Thayi—educational research, residents day project
Ruth Thomas—Resident Handbook, rotation objectives
Reed Thompson—10th Block curriculum and evaluation
Shanti Tripathi—statistical methods for factor analysis
Amanda Tullos— web-based learning support
Sana Ullah—Teaching Scholars Program
Jennifer Van Ecko— web-based learning support
Mike Vollers—critiqued pediatric anesthesiology PIF, GME issues
Lela Vought— web-based learning admin
DanVy Mui— web-based learning support
Lilah Walls—360 evaluation, objectives, evaluations
David E. Wennerstrom— web-based learning support


Annual Report 2004 – 2005, Academic Affairs and Research Administration                      67
Jennifer White—research group for simulation education, professionalism in the
         operating room, educational research/ Simulation Working Group
Peter White—360 evaluation, goals and objectives, evaluations
William White—curriculum for ACGME competencies
Michael Wiggins—literature searches and registering a journal with PubMed,
educational research; reviewer for mock oral board examinations study, educational research/Cutting
Edge Surgery Group
Sophia Williams— web-based learning support
Kay Wilson— web-based learning support
Tamara Zagustin—Teaching Scholars Program

College of Nursing

Claudia Barrone— web-based learning support
Linda Calhoun—pre-matriculation program, validation of learning skills program
Paul Francis— web-based learning support
Elaine Gardner—qualitative data analysis, proposal to AERA
Julia Goodwin—web-based learning support
Debbie Gordon—web-based learning support
Gwynda Hobby—web-based learning support
Kim Morton—web-based learning support
Laronda Rainey—validation of learning skills diagnostic instrument
Carmen Ramirez— web-based learning support
Sarah Rhodes—validation of learning skills diagnostic instrument
Patricia Edwards Schaeffer—web-based learning support
Jo Ann Smith—web-based learning support
Elaine Souder—Alzheimer‘s Disease Center
Tanya Terry—OED library references

College of Pharmacy

Phil Breen— web-based learning support
Paul Gubbins—Course and Instructor Ratings Online
Nicki Hilliard—FIPSE NEO grant, annual report, course evaluation
Dao Le—FIPSE NEO grant
Kim Light—web based learning support
Jesse Liu—web-based learning support
Grazyna Nowak— web-based learning support
Cindy Stowe—CAIRO, web-based learning support, planning activities
to address the achievement problems in COP
Jonathon Wolfe—web-based learning support

College of Public Health

Debbie Erwin—Esperanza Y Vida, web-based learning support
Creshelle Nash—web based learning support
Thomas Rimmer—web-based learning support
Tonya Robinson— web-based learning support
Carol Roddy—Teaching Scholar, web-based learning support
Venus Smith— web-based learning support
Kate Stewart— web-based learning support
Namvar Zohoori—web-based learning support


Annual Report 2004 – 2005, Academic Affairs and Research Administration                          68
Central Units

Brian Cobb—CAIRO (Course and Instructor Ratings Online)
Chuck Desjardin—CAIRO (Course and Instructor Ratings Online)
Marian Hart—Azheimer‘s Disease Center
Tom Hart—web-based learning administration
JR Thomas—Teaching and Technology Committee TRC Room
Diwakar Timilsina—web-based learning support




Annual Report 2004 – 2005, Academic Affairs and Research Administration   69
                                              OED - APPENDIX F
                                            ORGANIZATION CHART
                                                AUGUST 2005



                                             Diane Heestand, Ed.D.
                                                    Director
                                            Educational Development



                   Janet Whitten, B.A.                                           Judith Garrett, Ph.D.
                                                                                Learning and Computer
                Business Systems Manager
                                                                                  Based Assessment



          Carol Thrush, M.A.                                                            Tutors
         Educational Evaluation



                    Elizabeth Hicks, B.A.                                         Majka Woods, Ph.D.
                     Research Assistant                                          Educational Research &
                      GME & Medical                                                   Evaluation



            Vacant Position                                               Cynthia Mercao, M.A.
         Educational Evaluation                                            Research Assistant
                                                                          Evaluation & Research



          Anna Moses, M.Ed.                                                     Virginia Johnson, Ed.D.
       Instructional Development                                                Educational Evaluation



          Lea Mabry, M.Ed.                                                        Michael Petty, Ph.D.
        Web Learning Specialist                                                Instructoinal Development
                                                                                      & Evaluation



                                                                                  Robin Smith, Ph.D.
                                                                                  Web-based Learning
                                                                                     Coordinator




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                    70
                                                  UAMS LIBRARY


                                                        MISSION

The mission of the UAMS Library aligns closely with the overall mission of the University of Arkansas for
Medical Sciences. As a major biomedical information resource and partner in the mission of UAMS, the
Library promotes the advancement of research, education and patient care at UAMS and service to the
state of Arkansas. To this end, the Library supports the creation of new knowledge, the education of
health professionals, life long learning, timely access to information, and informed health care decisions.


                                HIGHLIGHTS AND ACCOMPLISHMENTS

It is difficult to separate the Library‘s activities into the four parts of the mission of UAMS, as many
information resources and services provided by the Library apply to more than one part of the mission.
The Library provided online access to nearly 3,600 journals, over 3,000 books, and many reports, websites,
and other online resources, as well as many print resources. Needed materials not owned by the Library
were borrowed from other libraries and usually made available electronically within 48 hours. The Library
implemented a new electronic document delivery service for UAMS personnel, which includes pulling and
scanning older journal articles not available online and delivering them to requestors through email. Other
services include instruction on various information resources and topics, reference assistance and
consultations, expert searching of subscription-based databases and the Historical Research Center (HRC).
The HRC contains the archives for UAMS, and a collection of books, photographs, artifacts and other
materials related to the history of the health sciences in Arkansas.

EDUCATION

Library faculty taught 66 classes and provided 27 orientations to UAMS faculty, staff, and students. In
addition, the Library provided numerous presentations and tours. Students were introduced to the
information resources necessary for success in their programs. Many were also given presentations on how
to use network accounts to access resources from off-campus and to UAMS Webmail.

The Teaching Resource Center provided equipment and technical assistance to faculty on incorporating
technology into their classroom presentations or develop computer-based instructional materials. The
Learning Resource Center provided computer-based instructional programs related to the curriculum of the
colleges, a classroom with twelve computers and an instructor workstation, a syncing station and other
resources for PDA users, scanners for student use, and small group viewing rooms with computer and
audiovisual viewing equipment. The testing/quiet room on the 5th floor acted as a testing center for many
WebCT tests. Most of the College of Medicine computer-based testing took place in the LRC, often using
almost all computers during the ‗window of opportunity‘ for self-scheduled exams. The 24/7 X-Lab
ensured that students had around the clock access to computers and instructional programs. The LRC
worked very closely with Academic Computing and Academic Services to ensure that computers were
available to meet the testing and instruction needs of the curriculum.

The Library made available more than 1,000 items (used nearly 86,000 times) on the EReserves system,
which enabled instructors to make course and supplementary materials available online to their students.
Jan Hart provided copyright assistance to instructors on an almost daily basis. The copyright page and the
new plagiarism page on the Library website were helpful to students and faculty alike.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             71
The Library served as a preceptorship site for a COPH health education/health behavior student, whose
activities included enhancing information resources on the ARHealthLINK and Public Health Virtual
Library websites maintained by the Library, and exhibiting at numerous health fairs and health professional
meetings.

Eight student study carrels equipped with computers were added, along with two wireless-enabled laptop
computers available for checkout and use within the Library. New furniture was added to the quiet room.

RESEARCH

The Reference Department provided training sessions and presentations for the faculty and students
involved in research. The librarians concentrated on teaching researchers to be good PubMed users as the
Library promoted the new improved PubMed as the primary Medline tool. Faculty increasingly took
advantage of the expert searching skills of the librarians through free consultation and mediated search
services. As a member of the IACUC Committee, an expert searcher from the Library reviewed all
literature reviews for research involving animals and worked in consultation with many researchers to
improve their literature reviews. The Library was pleased to add Web of Science to expand the breadth of
research literature available and to make use of its unique searching capabilities.

The Access Grid continued to be used to support INBRE and other groups videoconferencing between
researchers located in Arkansas and beyond. INBRE meetings were frequently held via Access Grid
technology. Also, relationships developed between UAMS and other educational institutions, such as Penn
State, with the institutions conferencing using Access Grid technology. The Library played a major role in
helping INBRE expand Access Grid technology by using a librarian and multi-media specialist to assist
other users use this technology.

CLINICAL CARE

The Library continued to support important clinical care support tools, such as UptoDate and Clinical
Pharmacology. The Library works with its Clinical Resources Team to evaluate new products as they become
available. Evidence-based medicine tools were also made available. Access Medicine, Stat!Ref and other
collections of textbooks often provided more in-depth coverage of clinical topics. They were available to all
UAMS faculty, students, and staff and are of particular value to our students and residents. The Library
worked to close the gap between what students used in their training and what they will be using as they
become clinicians. The Library had a representative on the SunRise Core Team to ensure that access to
clinical information resources was easily available at the clinical workstation.

The Library‘s expert searchers provided support to the ANGELS project by identifying currently published
guidelines for neonatal care used to support the clinical program and to create additional guidelines as
needed. In another collaborative effort with clinical programs, the Library is a key partner in the Patient
Portal program being piloted at the Institute on Aging, slated for implementation at most clinical sites at
UAMS.

OUTREACH

The Library served the state in many ways, including maintaining the ARHealthLINK website
(www.arhealthlink.org) that provides consumer health information for the public, and information services
for state health professionals through the AHEC libraries. The UAMS Library provided training and/or
support for the seven AHEC libraries and the ACH library, including cataloging all of their books, journals
and audiovisual materials and sharing an online catalog and circulation system with them. Librarians also
assisted several hospitals with information access issues, and exhibited at four health professional meetings
and six health fairs to publicize available information services and resources.


Annual Report 2004 – 2005, Academic Affairs and Research Administration                              72
Library staff worked with the Arkansas Division of Health to provide information access training and
document delivery services for ADOH employees, as well as designing and maintaining a public health
information website (www.arpublichealth.info). Due to time limitations, the ARHealthLINK website
redesign and the planning for the MedlinePlus Go Local project were postponed until 2006/07.

The Library participated in consortia of academic health sciences libraries and other types of libraries
throughout the state and region. Examples of consortia activities include joint purchase and licensing of
SciFinder Scholar with UALR, and joint purchases of several journal packages with UAF. UAMS librarians
worked closely with the Clinton School of Public Service librarian to provide assistance and backup library
service for the CSPS faculty and students. The Library is an active member of the ARKLink consortium of
all 47 public and private college and university libraries in the state and the South Central Academic Medical
Libraries Consortium (SCAMeL), which includes the academic health sciences libraries in Arkansas,
Louisiana, New Mexico, Oklahoma and Texas. Mary Ryan chaired the SCAMeL Disaster Preparedness
Task Force established after Hurricane Katrina devastated New Orleans, and the Library provided free
interlibrary loans to south Louisiana health sciences libraries for a year after the disaster. Dena Plaisted
coordinated the SCAMeL Interlibrary Loan Group which kept the interlibrary loan network running
smoothly and provided valuable feedback to the National Library of Medicine concerning needed changes
in DOCLINE and NLM‘s interlibrary loan policies.


                  SUMMARY OF ACCOMPLISHMENTS BY LIBRARY DIVISIONS

COLLECTION MANAGEMENT

   Basic Services
    - Cataloged 1,018 items for the UAMS library, 629 books and 164 audiovisual items for AHEC
        libraries, and 226 books for ACH and other departmental libraries.
    - Subscribed to and maintained electronic links to 3,567 online journals and subscribed to 330 print
        journals.
    - Removed 2,812 outdated items and withdrew records from the catalog.
   Increased cooperation with other UA campuses and with consortia such as ESIG, SCAMeL and
    ARKLink improved UAMS access to online resources.
    - Worked with UA Fayetteville and UALR to ―de-dupe‖ ScienceDirect subscriptions, allowing UAMS
        to add 42 heavily-used journals that had been cancelled last year.
    - Joined with UALR to purchase Web of Science, a heavily-requested resource to track how many times
        articles are cited, etc.
    - Used an ARKLink discount to purchase online back-files of American Chemical Society journals,
        which provided better access and allowed removal of old print journals.
    - Added online access to 314 journal, 547 books and 6,711 conference papers through SocIndex
        which are particularly useful for COPH and Nursing faculty and students.
    - Licensed access to Natural Medicine, an evidence-based information database on herbal and dietary
        supplements, through the SCAMeL Consortium.
   Increased online journal and book access
    - Subscribed to 3,567 online journals, plus 97 journals available only in print, which is an increase of 322
        journals.
    - Purchased the Ebrary Science, Medicine, and Allied Health Collection of 2,900 e-books, thirteen dentistry books
        in Stat!Ref, and Freshney‘s Culture of Animal Cells.
   Strengthened Historical Research Center
    - Transferred April Hughes from Reference to work full-time in the HRC.
    - Began working on the ContentDM project to digitize and catalog the photograph collection.



Annual Report 2004 – 2005, Academic Affairs and Research Administration                                     73
    -    Arranged History of Medicine Associates speakers:
            o Tom Dillard, Head of Special Collections UAF, presented ―Ten Amazing Arkansas
                Physicians‖ at the annual dinner meeting.
            o Dr. James Raczynski presented ―The Evolution of Public Health: Nationally and in
                Arkansas‖ at the Spring lecture.


                               EDUCATION AND REFERENCE SERVICES

SPECIALIZED UAMS PROGRAM SUPPORT

   ANGELS (The Antenatal and Neonatal Guidelines, Education and Learning System) – Provided 85
    searches for the ANGELS program in 2005/2006. ANGELS required intensive medical literature
    search support as new guidelines of care were designed.
   Institutional Animal Care and Use Committee (IACUC) – Provided oversight for the literature review
    activities supporting grant applications, and consulted on requirements of USDA Guidelines for
    Animal Alternatives searching.
   NCA Accreditation Surveys – Served on the Criterion #3 (Effective Teaching and Learning) Team of
    the NCA Accreditation and led the Survey Team in the development of a student survey and a faculty
    survey, both of which were done by the LRC using Perception software.
   Patient Portal Program – Participated in the development of the Patient Portal Program, which arose
    from the SeniorNet Tech Project led by a UAMS librarian. The project originated as a means to
    provide personal, customized information via a personalized webpage developed for patients of the
    Senior Health Clinic.
   SunRise Clinical Systems – Participated on the SunRise Core Team to help ensure that the appropriate
    clinical resources are made available at the clinical desktop.
   Teaching Scholars – Contributed faculty to the Teaching Scholars Program and participated in planning
    programs to enhance the skills of the UAMS teaching faculty.
   Web-based Learning Collaboration – Supported Web-based learning by providing a location for
    WebCT exams and the staff to verify identity of students and that only authorized materials were
    available during exams.

SUPPORT FOR OTHER LIBRARIES

   IOA Library – Trained the IOA librarian, electronically delivered UAMS Library materials directly to
    the IOA Library, cataloged materials, and provided expert literature searching support.
   ACH Library – Provided library services on a contract basis to Arkansas Children‘s Hospital.
   JEI Library – Assisted with the planning for the Jones Eye Institute Library and worked closely with
    the JEI librarian to begin providing services in that location.
   AHEC Libraries – Continued to provide access to online journals and databases, training, cataloging
    services, and technology and reference backup support for the AHEC libraries.

TECHNOLOGY

   Provided wireless access (laptops are being increasingly used throughout the Library)
   Supported PDA use with a PDA station in the LRC; assistance to approximately 88 students with
    PDAs; PDA presentations to students; and maintenance of the heavily-used PDA Webpage.
   Purchased a high resolution digital camera for the Teaching Resource Center to capture microscopic
    images using a microscope donated by the Office of Academic Services, and purchased a Macintosh
    video editing station and appropriate software.


Annual Report 2004 – 2005, Academic Affairs and Research Administration                           74
   Helped organize a Teaching with Technology Symposium for educators, primarily in higher education,
    but also from secondary schools. More than 200 educators participated from around the state.
   Organized 18 Friday@Noon presentations which had a total of 388 attendees (see attached listing).
   Gave 381 computer-based tests in the LRC to approximately 7,500 students from all colleges.


                                             OUTREACH PROGRAMS

   Fulfilled NN/LM SCR contract requirements, including teaching thirteen classes for unaffiliated health
    professionals, and exhibiting at four health professional meetings and six health fairs.
   Taught classes on public health information resources for ADOH employees and developed the AR
    Public Health Virtual Library website (http://arpublichealth.info/).
   Continued to add resources to the ARHealthLINK Website (www.arhealthlink.org). Usage increased
    by 28% to over 45,000 sessions during the year.
   Began preliminary planning on the MedlinePlus Peer Tutor project with Parkview High School.


                                       DOCUMENT ACCESS SERVICES

BASIC SERVICES

   Circulated 6,425 items
   Borrowed 4,373 items from other libraries
   Loaned 8,833 items to other libraries
   Provided access to over 1,000 items (used nearly 86,000 times) for class reserves through the eReserves
    service

NEW SERVICES AND POLICIES

   Implemented eDD (Electronic Document Delivery) service which allowed UAMS personnel to request
    that journal articles not online be pulled, scanned and sent to them electronically – 718 items were
    provided.
   Provided two new wireless-enabled laptops for checkout for use within the Library.
   Developed a policy to extend borrowing privileges for three months for recent UAMS graduates to
    check out materials to study for board and certification exams.
   Installed a kiosk for wireless printing from laptops and PDAs.
   Offered an amnesty period for overdue fines in December.

GENERATED REVENUES

   Collected $4,605 in overdue fines and the number of overdue files/bills generated has decreased
    dramatically (which has saved significant staff time).
   Collected $1,301 from eDD services.
   Collected $22,448 from sales of print cards and CDs.
   Collected $14,507 in interlibrary loan fees from UAMS requestors and $28,585 from libraries to which
    we provided materials.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            75
EXCELLENT ILL/DOCUMENT DELIVERY
   Continued to maintain highest or nearly highest ILL fill rate in our 5-state region.
   Head of Document Access Services coordinated SCAMeL ILL group for another year.
   Implemented ILLiad Odyssey to decrease time needed to fill an interlibrary loan request.


                                                     PERSONNEL

The Library's staff this year consisted of 13 professional librarians (including the ACH librarian) and 25
paraprofessional staff. A reference librarian, Sally Kasalko, retired after 37 years of service to the Library.
Ben Ridout was hired as a new reference librarian. Sheila Peters, another reference librarian, resigned to
work with her husband, and Connie Wilson, formerly at the AHEC NW in Fayetteville, was hired to
replace her. One part-time assistant resigned for family reasons. Brynn Mays switched from full-time to
half-time for the remainder of the year after the birth of her son. The staff turnover rate was 7.9% (see
vacancy list in Appendix 2). The following faculty and staff members were recognized for their years of
service at UAMS: Jan Hart and Joe Lamb – 25 years; Mary Hawks – 20 years; Rena Sheffer – 15 years; and
Art Holiman – 5 years. Library faculty and staff were very active in teaching and in serving UAMS and
professional organizations/associations in various capacities during the year.

Jan Hart served on 17 UAMS committees, including chairing the COM Computers in Medical Education
Subcommittee, the COM Copyright Committee, and the Patient Portal/SeniorNet Technology Planning
Committee, and serving as the Executive Director of the Teaching and Technology Committee. Jan was
team leader for the faculty and student surveys done by the North Central Accreditation/Higher Learning
Commission Criterion 3 Committee. She worked with Abby Holt in support of the Institute on Aging
Resource Library, and was a liaison to the Jones Eye Institute Library. Jan made more than 20
presentations at UAMS during the year, and made presentations at the Arkansas Library Association and
the South Central Chapter/Medical Library Association annual meetings.

Mary Hawks served on the UAMS Library Advisory Committee, the South Central Chapter/Medical
Library Association (SCC/MLA) Local Arrangements Committee, and on two reference librarian search
committees.

Abby Holt served on the Institute on Aging Education Committee and was primary contact for the IOA
Resource Library. Abby provided several orientations for CON, COPH and CHRP students, taught or
team-taught 24 classes to 415 students and faculty, provided 41 consultations, and worked many hours on
the enhancement of the Public Health Virtual Library website. Abby continued to take courses in pursuit of
a Masters Degree in Public Health, and was a member of the COPH Honor Council. She also wrote a book
review for Haworth Press and was a compiler for the Core Public Health Journals project of the Medical
Library Association Public Health/Health Administration Section.

Lily Liu served on three committees at ACH and one UAMS Library committee, as well as serving on three
South Central Chapter/Medical Library Association committees and a National Network of Libraries of
Medicine/South Central Region (NN/LM SCR) committee. She made numerous presentations and taught
several classes at ACH, maintained the ACH Library‘s website, and secured funding from the NN/LM SCR
office for a computer, a scanner and a printer for the ACH library.

Brynn Mays represented UAMS on the South Central Academic Medical Libraries (SCAMeL) Education
Committee and served on the COM Computers in Medical Education Committee.

Dena Plaisted continued to chair the SCAMeL Interlibrary Loan Committee and the SCC/MLA Hospital
Library Section Webpage Committee, as well as several other state and regional committees, and she


Annual Report 2004 – 2005, Academic Affairs and Research Administration                                76
facilitated the ILL sharing session at the SCC/MLA meeting. Dena very ably chaired the SCC/MLA Local
Arrangements Committee for the 2005 SCC meeting in Little Rock, which was a great success in all
respects (including financially) and received excellent evaluations.

Ben Ridout completed his first year as a reference librarian at UAMS. He assumed responsibility for the
Library‘s bimonthly online newsletter and served on several library committees. He team-taught seven
classes, worked at six exhibits, developed two new sections of the UAMS Library website, and he began
planning a MedlinePlus peer tutor project with Parkview High School.

Mary Ryan was the only health sciences librarian on the NIH PubMed Central National Advisory
Committee, chaired the Scholarly Communications Committee for the Association of Academic Health
Sciences Libraries, and served on the MLA Scholarly Publishing Task Force and the AAHSL/MLA Joint
Legislative Task Force. She also served on a National Library of Medicine Technical Evaluation Group
reviewing proposals for NN/LM RML contracts, and was on the site visit team for NN/LM Region 1. She
chaired the Regional Advisory Committee for the National Network of Libraries of Medicine/South
Central Region and the SCC/MLA Program Committee for the 2005 SCC/MLA meeting in Little Rock.
Mary co-chaired the Criterion 2 Committee for the NCA/Higher Learning Commission accreditation self-
study. She was an invited speaker at a bioterrorism workshop for librarians in Oklahoma and at the
American Academy of Forensic Sciences Annual Meeting, presented a poster at the Association of
American Medical Colleges annual meeting, and facilitated a sharing session at the SCC/MLA annual
meeting. She was also named a Fellow of the Medical Library Association.

Amanda Saar chaired the Arts of UAMS Committee and served on the UAMS Diversity Committee and
the UAMS Catastrophic Leave Committee.

Rena Sheffer served on the SCC/MLA Membership Committee and made a presentation during the
Technology Expo at the SCC/MLA annual meeting. She also served on library committees and made two
on-campus presentations.

Heather Smith served on several UAMS committees, and served as secretary of the COM Teaching and
Technology Committee and the Academic Affairs Technology Action Group. She also coordinated the
Friday@Noon presentation series, and made two F@N presentations. Heather made presentations to
M*A*S*H students and to elementary teachers attending the Partners in the Health Sciences classes.
Heather and Fred Bassett worked closely with other AG facilitators in Arkansas and beyond to share
numerous educational and administrative conferences.

Susan Steelman served on the Patient Education Advisory Committee, as well as serving on two search
committees for the Library. She also served on two SCC/MLA committees and an NN/LM SCR
committee. Susan had primary responsibility for maintenance of the ARHealthLINK and Public Health
Virtual Library websites, and she taught 34 classes for UAMS personnel, the Arkansas Division of Health,
and health professionals at several hospitals throughout the state. Susan coordinated the NN/LM SCR
Outreach Subcontract activities and the preceptorship activities of a COPH student.

Connie Wilson became a reference librarian at UAMS a few months before the end of the academic year.
She has primary responsibility for scheduling and working at the reference desk, and for weeding the
reference collection.

Library support staff actively participated in the Arkansas Library Association‘s Association of Library
Personnel (ALP), and Loretta Edwards maintained the ALP website.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              77
                         PROGRESS ON SHORT-TERM GOALS FOR 2005/2006

In addition to its ongoing goals related to the four-fold mission of UAMS, the Library faculty selected
fourteen specific short-term goals for the year:

   Improve the Library‘s physical facility to make it more conducive for study and collaboration – Shades
    were replaced throughout the Library and new furniture was added to the quiet room, but other
    planned improvements (additional electricity, etc.) were not made because of budget shortfalls.
   Train a new reference librarian – Ben Ridout was trained and has become a valuable member of the
    Library faculty.
   Implement the Electronic Document Delivery service – eDD was implemented successfully.
   Prepare for transition from Ovid MEDLINE to PubMed - The transition has taken place and librarians
    now teach PubMed instead of Ovid MEDLINE classes. Ovid has allowed the Library to continue
    providing Ovid MEDLINE access free of charge.
   Study institutional repository options and consider implementing one for UAMS – Three systems were
    investigated, but because of the cost, the lack of widespread use of two of the systems, and the
    uncertainty of the participation of faculty in populating an institutional repository, a decision was made
    to postpone this goal. However, ContentDM was purchased to begin providing access to digital
    images from the photograph collection in the Historical Research Center.
   Publicize shared health sciences educational resources databases, such as HEAL and MedEd Portal,
    and facilitate UAMS faculty contributions to appropriate resource databases – Because of lack of staff
    time, little progress was made on this goal.
   Implement a HEAL Local database of images created at UAMS – No progress was made on this goal
    as HEAL has not yet provided the software.
   Implement the Departmental Liaison Program – Several colleges and departments now have library
    liaisons working with them to provide customized service to meet their information needs, and the
    program will be expanded further in the coming year.
   Collaborate with the Graduate School to implement electronic submission of theses/dissertations to
    UMI – No progress was made on this goal, but it will remain a goal for the coming year.
   Make the Arkansas Public Health Virtual Library website available and work with the Arkansas
    Division of Health (ADOH) to publicize it – The website is now robust and is being promoted to and
    used by many public health professionals and others.
   Redesign ARHealthLINK and add MedlinePlus Go Local features – No progress was made on this
    goal except some initial planning. Both of these remain as goals for the coming year.
   Investigate providing online journal access for adjunct faculty and unaffiliated health professionals –
    Little progress was made, but this remains a goal for the coming year.
   Consider serving as a 3rd party submitter of articles to PubMed Central for UAMS faculty – Because of
    developments in the NIH Public Access Policy, this goal was not pursued.
   Host the SCC/MLA annual meeting in Little Rock in October – Nearly everyone in the Library
    worked on this meeting in some capacity, and it was an excellent meeting (evaluations were
    outstanding) which provided valuable content, was entertaining, and also made a substantial profit for
    the South Central Chapter of MLA.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              78
                                    SHORT-TERM GOALS FOR 2006/2007

   Develop space reallocation/renovation plan to increase study space
   Help incorporate clinical information systems into SunRise medical records system
   Continue to add library liaison assignments until all colleges/departments have designated liaisons
   Address library-related recommendations in NCA, LCME and CEPH self-study reports
   Collaborate with Graduate School to implement electronic submission of theses/dissertations
   Redesign ARHealthLINK and implement Arkansas Go Local project
   Continue to develop the Arkansas Public Health Virtual Library website and promote its use
   Implement Parkview Peer Tutor Project
   Develop online access proposal for unaffiliated health professionals
   Revise Library Faculty Promotion Guidelines
   Revise and implement Library Disaster Preparedness Plan and develop plan for participation in UAMS
    and outside disaster preparedness activities
   Complete NCA Criterion 2 Self-Study report, participate in NCA/HLC, CEPH and LCME
    accreditation visits, and address library-related recommendations in the self-study documents
   Improve communications within the Library by having regularly scheduled monthly faculty and staff
    meetings
   Improve security within the Library by adding more cameras, etc.
   Provide input for the planning of an expansion campus in Northwest Arkansas
   Continue the Reference Collection weeding project
   Continue to try to identify additional space for the UAMS Archives
   Work with the Teaching with Technology Committee to present a statewide Teaching with Technology
    symposium
   Publicize the Teaching Resource Center to increase its usage




Annual Report 2004 – 2005, Academic Affairs and Research Administration                        79
                Quantitative Performance Indicators for 2005/2006 and 2004/2005

                                                                          2005/2006   2004/2005
   Patrons
     Registered Users                                                         5,773       6,801
     Entrance Gate Count                                                    217,466     239,720
   Facilities Use
     Tests administered                                                         381         338
     Number of people who took tests                                          7,500       7,733
     Testing Room Reservations                                                  202         185
     Instructional Room Reservations                                            175         177
     Teaching Resource Center Usage                                             810         794
     Access Grid Facility Use (groups/people)                               107/907      85/810
     Access Grid Use (groups/people)                                         35/272          n/a
   Website Usage Sessions
     UAMS Library                                                           438,667     425,395
     ARHealthLink                                                            45,217      35,414
   Formal Instruction
     Tours, orientations, presentations, and classes                            142         110
       Attendees                                                              2,753       2,762
     Workshops/Seminars (includes 18 Friday@Noons)                               18          18
        Attendees                                                               388         458
   Reference Desk Assistance                                                  6,696       6,260
   Mediated Searches & Consultations                                          1,384         413
     Mediated Searches                                                          153         137
     Ref Consultations                                                          409          70
     HRC Consultations/Bibliographies                                           216         206
     LRC Consultations                                                          606          n/a
   Collections
     Book Volumes                                                            42,677      43,121
     Book Titles                                                             35,882      36,137
     Unique Current Journal Subscriptions                                     3,670       3,348
     Active Print Journal Titles                                                330         412
     Electronic Journal Titles                                                3,567       3,209
     Bound Journal Volumes                                                  122,669     125,097
     AV & Computer Software Titles                                            1,252       1,554
   Items Checked Out
     Books and Journals                                                       6,425       8,560
     AV & Computer software                                                     386         790
   Items used in House
     Books and Journals                                                      16,682      20,686
     Historical Research Center                                                 452         454
     AVs                                                                      3,640       3,646
   eReserves Items/# of classes                                            1,002/47    1,544/36
   Interlibrary Loan/Document Delivery
     Items Borrowed From Other Libraries                                      4,373       6,140
     Items Loaned to Other Libraries                                          8,833       8,368
     Document Delivery Items                                                  2,596       2,340
   Outreach
     Exhibits/Presentations                                                     10            8
        Attendees                                                              589          883


Annual Report 2004 – 2005, Academic Affairs and Research Administration                      80
                                                 Trends in Gate Count, Website Hits, and eJournals
                                                              2001/02 through 2005/06
                                                                 (collection of Website Hits began 2002/03)
                                             500,000                                                                             4,000
      Gate Count and Website


                                             450,000                                                                             3,500
                                             400,000
                                                                                                                                 3,000




                                                                                                                                         eJournal Titles
                                             350,000
                                             300,000                                                                             2,500
               Hits




                                             250,000                                                                             2,000
                                             200,000                                                                             1,500
                                             150,000
                                                                                                                                 1,000
                                             100,000
                                               50,000                                                                            500
                                                    0                                                                            0
                                                              2001/02        2002/03      2003/04     2004/05         2005/06
                                        Gate Count            230,764        238,238      231,519     239,720         217,466
                                        Website Hits             0           338,820      398,860     425,395         438,667
                                        eJournal Titles        1,438          2,551        2,967       3,209           3,567


Although the number of journal titles available online increased dramatically (nearly 150% increase)
over the last five years, the number of individuals coming into the Library has remained within 10% of
the gate count for 2001/02. The number of Website hits closely tracks the increase in eJournal titles.




                                              Trends in Gate Count, Website Hits, Book/Journal Circulations
                                                                2001/02 through 2005/06
                                                                         (collection of Website Hits began 2002/03)

                                                 500,000                                                                             30,000
          Gate Count and Website Hits




                                                 450,000
                                                 400,000
                                                                                                                                     25,000                Book/Journal Circulation
                                                 350,000
                                                                                                                                     20,000
                                                 300,000
                                                 250,000                                                                             15,000
                                                 200,000
                                                                                                                                     10,000
                                                 150,000
                                                 100,000
                                                                                                                                     5,000
                                                  50,000
                                                          0                                                                          0
                                                                2001/02         2002/03     2003/04     2004/05        2005/06
                                        Gate Count              230,764         238,238     231,519     239,720        217,466
                                        Website Hits                 0          338,820     398,860     425,395        438,667
                                        Book/Journal Circ        23,954         18,834       16,079      13,928         6,425


Also, as the number of eJournals titles increased and the number of Website hits increased as shown
above, the number of book/journal circulations decreased. On January 1, 2005, the Library stopped
circulating journals, which greatly decreased the number of book/journal circulations.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                                                                               81
UAMS Library – Outreach via Exhibits
2005 – 2006

                                                                             #        County    Expecte
         Date                   Exhibit                                   Visitors   of Event   d Reach
 August 4-5, 2005               3rd Annual Conference on Nutrition &        136      Garland    Statewide
                                Physical Fitness
 February 23-24, 2006           AR Society of Public Health Educators       24       Pulaski    Statewide
 February 25, 2006              Midsouth Summit Black Expo                  85       Pulaski    Regional
 March 11, 2006                 Deep Delta Health Fair                      15       Chicot     Local
 March 18, 2006                 Good Health & More in 2006                  57       Dallas     Local
 April 8, 2006                  Minority Health Fair 2006                   25       Pulaski    Local
 April 22, 2006                 Grand Prairie Health and Wellness Fair      28       Arkansas   County
 April 29, 2006                 Family Fun Festival 2006                    51       Pulaski    Local
 May 1-3, 2006                  National oral Health Conference             80       Pulaski    National
 May 11-12, 2006                Welcome the Children Conference             38       Pulaski    Statewide

Total: 10 exhibits covering 5 counties with 539 visitors to our booth.
Note: This does not include the impact to other cities/towns, counties or states. Although the reach is
extensive, we do not have that specific date for exhibits.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            82
                              UAMS LIBRARY OUTREACH SERVICES BY COUNTY,
                                             FY 2005 - 2006


                                   Carroll        Boone                   Baxter            Fulton                Randolph           Clay
            Benton

                                                             Marion                                                               Greene
                                                                                           Izard
                                                                                                       Sharp     Lawrence
           Washington Madison
                                             Newton              Searcy                                                                           Mississippi
                                                                                                                             Craighead
                                                                                   Stone           Independence
           Crawford
                          Franklin Johnson                                                                                    Poinsett
                                                                   Van Buren Cleburne
                                                     Pope                                                       Jackson

                                                                 Conway                                                      Cross
                              Logan                                                            White                                        Crittenden
           Sebastian                                                                                            Woodruff
                                                                            Faulkner                                        St. Francis
                                          Yell                                                        Prairie
                                                         Perry
               Scott                                                                                                           Lee
                                                                            Pulaski
                                                                                            Lonoke               Monroe
               Polk         Montgomery           Garland           Saline                                                    Phillips


                                                    Hot Spring            Grant        Jefferson             Arkansas
                 Howard
                                   Pike

                                                 Clark
           Sevier
                                                                   Dallas      Cleveland
                                                                                                   Lincoln      Desha

           Little River     Hempstead
                                             Nevada Ouchita                                         Drew
                                                                    Calhoun

                          Miller                                                   Bradley
                                                                                                                 Chicot
                                             Columbia                                         Ashley
                                                                  Union
                              Lafayette

KEY:
           Classes for Health Professionals & Educators
           Classes & Exhibits
           Exhibits @ Health Professionals Conferences & Health Fairs for the Public


                                                                      Groups Served
Classes
           Health Professionals                                                26
           Educators (K-12)                                                    38
           AR Division of Health Professionals                                 76
Exhibits
           Health Professionals                                               278
           Public                                                              261




Annual Report 2004 – 2005, Academic Affairs and Research Administration                                                                                  83
                                          ACADEMIC COMPUTING


                                                ADMINISTRATION
Planning for the final stage of renovation of room 8/102 was completed. Renovation included opening up
the area used for offices and installing new office cubicles and furnishings for three staff members
comparable to those installed last year for other staff.
Due to budget constraints and lack of approval for FY 2006-07 funding to meet increased costs a position
was eliminated. The position's primary area of responsibility was secondary-level computer lab support.
The position had been held by Atica Higginbotham.

                                           COMPUTER CLASSROOMS
The Office of Academic Services (OAS) and Academic Computing (AC) continue to work together to
provide support and technical administration for the computer-equipped classrooms and labs on the 8th
and 9th floors of the Ed 2 building. Support personnel meet regularly to review issues, support
requirements, security provisions, and any plans for changes or upgrades to hardware, software, or facilities.
OAS and AC personnel also work with the Library to manage the schedule of PC and educational
equipment replacement through the Instructional Equipment Plan and to collaborate on administration of
shared resources and joint activities including support of computer-based exams, access to Library LRC
learning materials in other facilities, and shared use of computer management and backup tools.
AC, OAS, and the Library LRC collaborate to use the Ghost system to replicate operating system and
application software to computer lab PC‘s. LRC personnel provide invaluable assistance in this process.
The number of PCs available in the computing labs on the 8th floor of Ed 2 was increased with the addition
of 60 student workstations and 2 instructor workstations. Forty-eight workstations were installed in Lab
8D east and 8D west and twelve workstations were installed on the adjacent tables of Lab 8C south. With
these additions in the summer of 2005 the overall number of available student PCs in the multipurpose labs
8A, 8B, 8C, and 8D increased to 156.
In order to accommodate the College of Medicine freshman class size of 160 students for 2006-2007, plans
were made to add 12 workstations to Lab 8C South making 24 student PCs available in that lab. This
would make the capacity of 8C South the same as the other labs on the floor (24 each), for a total capacity
of 168 student PCs. Network cabling and connections in Lab 8C were installed and preparation of the lab
tables was done in the spring in preparation for the additional computers to be purchased at the beginning
of the 2006-07 fiscal year in order to have them installed for the 2006-07 fall academic term.
Preparations were also made to replace the 50 computers in Lab 8B and 32 in rooms 8/105 A and B. (This
includes the 4 instructor stations in those facilities.) The PCs to be replaced are Dell GX240 models were
put into service in the summer of 2002. The replacement PCs will be installed in order to be ready for the
fall 2006-07 term.
Purchases were planned through the Instructional Equipment Plan managed by Academic Services, the
Library, and Academic Computing. AC personnel coordinated the process of specifying the PCs to be
purchased in order to provide a degree of consistency among PCs and to maximize order sizes to gain
optimal pricing.
Academic Computing and Academic Services began investigating classroom management software (CMS)
for implementation in the computer labs. These packages would enable varying levels of control of the
student PCs to be exercised from the instructor's PC. The primary objective is to provide screen sharing so
that the students can view the screen of the instructor's PC directly on their PCs. Other features might
include preventing students from browsing the Internet during the class and remote startup and shutdown


Annual Report 2004 – 2005, Academic Affairs and Research Administration                              84
of student workstations. Products range from freeware to packages costs several thousand dollars.
Evaluation of trial versions continues. These include Bosco‘s Screen Share (freeware), AB Tutor Control,
and Vision.


                            COMPUTER-BASED LEARNING AND TESTING

AUTHORWARE

Academic Computing provides support for development and implementation of on-line exams using
Authorware. Templates have been developed to facilitate the process of creating exam items by faculty and
their support staff. Academic Computing staff assist with use of the templates, review exams assembled by
course instructors or other personnel, work with OAS personnel to install exams on the PCs in the
computer labs, assemble the results, and, if directed to do so, process the results through the OTS system.

The College of Medicine implemented the Integrated Sophomore Curriculum (ISC) which integrates the
coursework and exams for the second year courses. Authorware was used to administer computer-based
exams which incorporated items from each of the constituent courses (see next item). New data
conversion routines were designed, programmed, and implemented that allow the combined exam data to
be graded as a whole and separated by course for individual course grades. Considerable collaboration with
the COM Associate Dean‘s office and course directors was provided throughout the year in support of this
new exam procedure.

Usage of Authorware-based tests during 2005-2006 included:

           Late Summer 2005:                     USMLE Step 2 Practice, Pre-matric Practice Exam
           Fall 2005:                            M1: Cell Biology, ICM I, Microanatomy
                                                 M2 Integrated Sophomore Curriculum: Behavioral Science,
                                                 Medical Ethics, Genetics, ICM II, Microbiology,
                                                 Pathophysiology, Pharmacology
           Spring 2006:                          M1: ICM I, Medical Physiology
                                                 M2 Integrated Sophomore Curriculum: Behavioral Science,
                                                 Medical Ethics, Genetics, ICM II, Microbiology,
                                                 Pathophysiology, Pharmacology
           Early Summer 2006:                    USMLE Step 1 Practice Exam

In addition to using Authorware for exams, Medical Physiology adopted Authorware to administer smaller
quizzes as well.

A new exam logon and identification scheme had to be developed for the anticipated new medical school
students in the pre-matriculation program. Previously social security numbers had been used.

Based on requests from the College of Medicine, the Authorware component that mediates the exam
review process was modified to enable instructors to specify an overall time limit for the review process or
a time limit for each question. Previously only the per-question time limit had been available.

Medical Cell Biology anticipates using Authorware starting in Fall 2006-07. Because the curriculum will
include guest speakers, some exam questions will not be defined in time to be included in the process of
preparing the on-line (Authorware) exam. Accordingly, a new model (template) has been added in order to
accommodate collection of answers to printed sets of questions distributed to students at the exam.



Annual Report 2004 – 2005, Academic Affairs and Research Administration                               85
AC personnel assist departments with Authorware licensing and training as staffing changes or new
personnel are assigned responsibility for developing exams. Academic Computing provided substantial
assistance and training for the departments of Microbiology, Physiology, Anatomy, and the summer
USMLE courses. Other Authorware users required occasional consultation or assistance. Authorware
support personnel continue to investigate further improvements for installation of Authorware exams on
computer lab PC‘s.
More intensive support for exams in the classroom and computer labs is required as more classes adopt
computer and web based testing. The M1 Physiology course used the NBME Computer-Based Subject
Examination for the final exam in the spring. This required a special browser plug-in to be installed on lab
PCs. The NBME standards for the exam also required technical staff to be on hand during the exam.


WEBCT
WebCT support is carried out in close collaboration with OED and the Library LRC. Academic
Computing provides technical support for the WebCT server and software, data storage, backup systems,
etc. as well as carrying out WebCT administrative tasks such as loading students into the WebCT database
and setting up the ―shells‖ for new courses as requested by faculty.
During the second half of the year much of consultation with OED centered on the impact of the merger
of WebCT and BlackBoard and the process of migrating to WebCT 6.0. A general strategy for migrating to
WebCT 6.0 was developed. The colleges were consulted through the ACAC. The particular provisions of
the migration process were refined based on further in-house experience with WebCT 6.0, and
participation at both the annual national WebCT conference and a state conference of WebCT users.

The principal WebCT technical support projects accomplished during the year were:

   Setup the new WebCT CE 6.0 Server (Linux Application server/MS-SQL database server).
   Wrote several programs to monitor CE 6 server performance, backup courses/databases, and
    synchronize WebCT login with the UAMS Active Directory for students and employees.
   Migrated pilot courses from CE 4.1 to CE 6 for Nuclear Medicine Imaging Sciences department
    (CHRP).
   Worked with OED to write a program that generates course completion reports for Graduate Medical
    Education surveys and emails them to respective program coordinators and program directors.
   Implemented and provided administration for SecurExam Browser software from Software Secure for
    use with WebCT.
   Developed several programs to carry out day-to-day WebCT administrative tasks such as loading new
    students to WebCT from OASIS, monitoring server performance, performing backups, etc.

PERCEPTION
Academic Computing works closely with the Library LRC to provide support for Perception. Perception is
used through the Library LRC for practice tests, quizzes, and exams. The LRC staff ordinarily provides
direct support to faculty wishing to use Perception for these purposes.
Perception is also used for web-based course and faculty evaluations outside the scope and purposes of the
CAIRO system. Academic Computing coordinates use of Perception in this context.
Academic Computing also provides overall technical support of the Perception software and server. Two
implementations are supported due to differences in the system configuration appropriate for surveys and
that which is appropriate for exams. A new server to support Perception 4.0 was purchased and
implemented by Academic Computing.



Annual Report 2004 – 2005, Academic Affairs and Research Administration                             86
CAIRO (COURSE AND INSTRUCTOR RATINGS ONLINE)
Academic Computing and the Office of Educational Development have worked closely together to design
and develop a Windows and web-based system for course and faculty evaluations. OED has reviewed
current practices with the colleges and worked with them to identify standardized evaluation items. Based
on OED‘s extensive review with the colleges and analysis of requirements and system incorporating a
standardized set of evaluation types and core evaluation items was designed. The system also includes
capabilities for use of optional (non-core) items. Academic Computing has worked with OED to primarily
provide technical development of the system and operational support as the system is implemented.
With the addition of the Colleges of Pharmacy and Health Related Professions all UAMS colleges are now
using CAIRO. College personnel to serve as liaison with Academic Computing for use of CAIRO have
been identified for CoN, CoPH, and CHRP. AC assists these persons as necessary with defining and
scheduling course and instructor evaluations and other technical issues. AC also coordinates with CoM and
CoP to schedule their evaluations.
As experience is gained with administering and using the system, Academic Computing continues to make
improvements. Improved reporting capabilities have been implemented as well as new components to
facilitate administration of the system and differentiate levels of access to system capabilities.


1. During the year, Academic Services and the College of Pharmacy worked to identify new software to
   support training the pharmacy students with use of software for drug dispensing and prescription
   fulfillment. The software and associated SCO Unix server were donated by USA Drug. Academic
   Computing hosts the new server in its facility. Previously a very old DOS-based program had been
   used.
NEW APPLICATIONS AND ACQUISITIONS
Several software packages to assist with development of computer based learning resources or
administration of on-line learning programs were acquired...
     Secure Exam Browser... Based on requests from faculty using WebCT Academic Computing
         negotiated the licensing and purchase SecurExam Browser. This package is a web browser that
         integrates with WebCT to provide a more rigidly controlled and secure environment for
         administering exams within WebCT. AC implemented Secure Exam Browse for the fall 2005
         academic term.
     Impatica and Impatica OnCue... Academic Computing worked with the UAMS schools to define a
         cost-sharing plan to implement Impatica and Impatica OnCue. Impatica for PowerPoint converts
         PowerPoint presentations file into a compressed format that is optimized for streaming over the
         Internet. Impatica OnCue is used to produce and deliver synchronized video and PowerPoint
         presentations combined with searchable text, dynamic indexing and navigation.
     TurnItIn... Based on presentations from Drs. Stewart and Richter of CoPH the other UAMS
         schools decided that they wished to evaluate use of TurnItIn, a web-based plagiarism checking
         service. Academic Computing worked with the colleges to define a cost sharing plan and
         negotiated extension of the UAMS license to cover the other UAMS schools. The new license will
         begin with the 2006-07 fiscal year.


MISCELLANEOUS
Academic Computing continued to provide support for the process of producing statistics and reports
from New Innovations 360 evaluation data. AC had developed an application for this purpose.
Academic Computing participates on the Teaching and Technology (TnT) Committee and provided
substantial assistance to the committee during the year including research and evaluation of



Annual Report 2004 – 2005, Academic Affairs and Research Administration                          87
        the Mac OS X operating system and associated iLife suite,
        a Macintosh G5 computer, and
        options for a microscope camera.
In addition, the AC staff member on the committee participated directly in the preparations for the TnT
Symposium held in July, 2006. He will also be a co-presenter for one of the presentations.


         OBJECTIVE TEST SCORING / PERFORMANCE RATING SYSTEM (OTS/PR)
Academic Computing administers the Objective Test Scoring / Performance Rating System commonly
referred to as the OTS system. This system provides for scoring and reporting the results of exams
administered using scanned bubble forms. The system was developed in-house and the software and data
storage technology on which it is based is obsolete.
As on-line testing has expanded, use of the OTS system for exams and evaluations of student performance
has declined. It is still used, however, by some courses and programs. Moreover, while somewhat archaic
the OTS system has provided item analysis and consolidated gradebook and grade reporting features that
some programs continue to rely on. In some cases the results of on-line exams are even loaded into the
OTS system, through interfaces developed by Academic Computing, in order to use the item analysis
and/or gradebook features of OTS.
Implementation of the Integrated Sophomore Curriculum in the College of Medicine necessitated
development of new features in OTS in order to enable the grading of the specific exam for each
constituent course as well as the overall integrated exam.
With concentration on implementation of the CAIRO course and instructor evaluation system in 2005-06,
the investigation of options for replacement of OTS made little progress. This will receive renewed
emphasis in 2006-07.

                                                 SERVER SUPPORT
Academic Computing continues to consolidate servers and associated storage in a rack-mounted
configuration. Network-attached storage (NAS) devices have been purchased to provide more robust
backup and recovery options. AC collaborated with the Library to share backup systems and support, and
located backup storage devices in each other‘s server facilities in order to provide a degree of disaster
recovery capability.

                                 NEW STUDENT INFORMATION SYSTEM
Over the course of several years the campus has considered the acquisition of a new student information
system. An RFP describing specifications for a new system and provisions for a project to implement it was
developed and was released in late October. Responses from four vendors were received in December.
Considerable effort was made to coordinate and evaluate responses among the colleges, other user
departments and the UAMS Council of Deans regarding the vendors' proposals. Reponses from two
vendors, Jenzabar and Three Rivers Systems, were judged not to meet mandatory requirements and were
disqualified. Datatel again visited UAMS and conducted a demonstration of their proposed system. In
reviewing financial resources available for the project it was determined that the proposal from
SCT/SunGard for the Banner system was too expensive. Accordingly, negotiations with Datatel were
begun. In the course of negotiations concerns about the financial soundness of the company arose. There
were also strong reservations about Datatel's preferred payment terms requiring up-front payment for
licensing and for much of the proposed project services. Based on these concerns the Council of Deans
decided in June to cease current negotiations with Datatel and to re-evaluate options for a new system in six
months.



Annual Report 2004 – 2005, Academic Affairs and Research Administration                             88
                                   ACADEMIC INFORMATION SYSTEMS
AC provided support of the Student Information System (SIS) for the College of Public Health and
adapted that system for use by the College of Health Related Professions This system provides features for
management of courses, enrollment, and student grades as well as production of transcripts.
While SIS is intended to serve as an interim solution until a new campus-wide student information system
can be purchased and implemented some modifications were made to SIS based on requests from CoPH
and CHRP. Those developed over the past year include:

        Added a new feature to enable production of transcripts which limit listed course to those taken in
         pursuit of a specified degree. This relates to situations in which a student may pursue consecutive
         degrees.
        For CoPH‘s DrPH students, the logic for determination of academic standing listed on transcripts
         was modified to use a different GPA than that used with respect to MPH students.
        Added the capability to sort courses in progress by academic term on transcripts.
        Changed the bottom alignment and added a "page of pages" counter to CHRP transcripts.
        Updated the component that transfers UAMS student id numbers from the UAMS ID Production
         mirror database.
        Added a field on the SIS client software title bar that displays which database, production or test,
         the client is currently connected to.
        Corrected a bug in the batch process for production of transcripts that caused the academic
         standing to not be listed.
AC provides significant operational support to CoPH and CHRP for the respective systems, with particular
support to CHRP at the change of term when student data from the STARS system must be loaded into
SIS.
Academic Computing developed and maintained the Student Tracking and Applicant Recruiting System
(STARS) for management of applicant information. Versions of the system are used by both CHRP and
the College of Public Health.


College of Health Related Professions
        Various modifications were made based on requests from CHRP.
        Data transfers between STARS and OASIS were executed.
        A data transfer process between STARS and the CHRP implementation of the new SIS system was
         put into place.
        The focus of a current development effort is completion of features to manage course prerequisite
         information for applicants.
        The capability to provide program-specific study plans will also be implemented. This will be
         coordinated with the CHRP SIS system.
        A web-based application process has been discussed for development in the coming year as well.


College of Public Health
        Provided routine assistance with use of STARS.
        Added new features to review process and made specific modifications to the review process for
         the DrPH application component.


Annual Report 2004 – 2005, Academic Affairs and Research Administration                              89
        Work is underway on data exchange among the CoPH Online Application system, STARS, and
         SIS.
        Future goals include migration of the data storage platform to a consolidated SQL Server database.
Academic Computing continued to provide support for the information system developed for the grant-
funded Women‘s Prodromal Study administered by the College of Nursing. In addition to routine
operational support AC personnel also completed development of a new database to support the next
phase of the study.


CME ATTENDANCE TRACKING PROJECT
Operational use of the automated continuing medical education (CME) attendance recording system was
inaugurated in March. This system enables the College of Medicine Office of Continuing Medical
Education, headed by Dr. Jan Shorey, College of Medicine Associate Dean for CME & Faculty Affairs, to
automatically record attendance at continuing medical education (CME) events through an id badge
scanning process. This capability has been implemented in the principal on-campus auditoriums and a
portable scanning and recording capability has also been implemented.
Particular tasks accomplished or coordinated by AC personnel were...
     Coordinated with the Office of Telecommunications and the Office of Continuing Medical
         Education to have 20 badge scanners installed at the entrances of eight auditoriums. (In the
         previous year AC personnel had evaluated available scanners and made a recommendation for
         devices to be implemented.)
     Installed and configured the attendance recording software, TimeClock Plus.
     Developed interface software to add and update UAMS badge information in the system database.
     Coordinated with personnel at ACH to incorporate ACH badges into the process and developed
         an interface to load ACH badge information into the database.
     Worked with technical personnel at CME Tracker to specify the interface between the attendance
         recording system, TimeClock Plus, and CME Tracker, the software used by the Office of
         Continuing Education to manage CME records. Tested the interface thoroughly and
         communicated required modifications to CME Tracker programmers.
     Tested and confirmed the scanning and data transfer features of the two portable scanner/clock
         devices. Debugged and updated the firmware these clocks.

OASIS
Academic Computing provides development and operational support for OASIS (On-line Administrative
Student Information System) which is used by all the colleges, the Treasurer‘s Office, and other ancillary
departments. Routine and special support activities over the past included...

        AC monitored implementation and initial operation of the new licensing scheme for the
         PowerHouse computer programming language in which OASIS is implemented. The new
         licensing provisions were required by the vendor, Cognos Inc. Under the new licensing provisions
         use is restricted to a specific number of simultaneous users. This is more costly than the former
         flat-fee license.
        Calculation of the default amount of the tuition waiver for UAMS personnel was modified in order
         to make it consistent with changes in policy mandated by the UA Board of Trustees.
        Executed processes to load information on new students from admission information systems into
         OASIS.
        Definition of new financial transaction codes is done as required by the college and financial aid
         offices.


Annual Report 2004 – 2005, Academic Affairs and Research Administration                            90
        Provided troubleshooting assistance with the transfer of student financial data from OASIS to the
         UAMS SAP general ledger system. AC personnel also produce reports to assist with reconciliation
         of student financial data.
        AC set up access to OASIS for new personnel as authorized by the colleges or other departments
         using OASIS.
        AC executed the process to define the data file for production of the 1098T federal tax forms for
         deductibility of education expenses.
        AC also executed the process to roll-up old student financial transactions. Approximately two
         years of data is retained on-line.
        A variety of miscellaneous ad hoc reports were also defined.


UAMS ID BADGE PRODUCTION SYSTEM
Academic Computing provided technical support for the UAMS ID badge production system and the
IdDB, the database of UAMS id badges. Major projects and maintenance tasks during the past year,
including:

        Loaded id badge data into the Fitness Center‘s CSI member tracking system and developed an
         interface between that system and the ID Production system.
        Worked with the Office of Communications and Marketing (OCM) and Creative Services to
         implement changes to the design of the UAMS employee badge in July. Also, worked with OCM,
         Creative Services, and IT to incorporate UAMS personnel id numbers (SAP personnel numbers)
         on staff id badges.
        Implemented the capability to print academic year validation information directly on id badges for
         new students in lieu of using validation stickers. This was done for the College of Medicine.
        Consulted with the UAMS Police Department on the feasibility of implementing an interface
         between the ID Production system and the LiNC-Plus security system. No decision or further
         work on this has occurred.
        Special templates were defined for temporary badges to be used in the Fetal/Maternal Medicine
         unit and for badges for volunteers.
        Continued improvements to the ID Production mirror database which is used to provide the data
         resource for transfers to other information systems (UAMS Police security system, Fitness Center
         access system, etc.). Developed an application for units authorized to have access to id badge data
         to enable easy searching and retrieval of data from the id badge mirror database.
        Continued administration and maintenance support of the ID Production database and software.
         Made significant improvements to the ID Production software to automate maintenance of links
         to id badge photos, provide a feature to view a larger format of the id badge photo, and improve
         navigation and appearance.
        Continued support to monitor and assist with troubleshooting the interfaces among the ID
         Production system, SAP system, and Kronos time keeping system.
        Worked with the College of Medicine to load required id production data for new residents in
         advance of the ordinary automated transfer of this data from SAP in order to enable early
         production of their id badges.

FACULTY INFORMATION TRACKING SYSTEM (FITS)
The Faculty Information Tracking System (FITS) developed by Academic Computing is being phased out
as development of the new FacFacts system continues and it is put into use by the UAMS colleges.
FacFacts is being developed by the UAMS IT department under the auspices of the College of Medicine
Office of Continuing Medical Education. It is being adapted for use by the other UAMS colleges and is


Annual Report 2004 – 2005, Academic Affairs and Research Administration                             91
intended to provide a campus-wide repository of faculty information as well as college-specific information.
AC personnel continue to provide periodic assistance with use of FITS and consultation to assist with
migration from FITS to FacFacts.
The Office of Communications and Marketing (OCM) and the Creative Services department within OCM
have undertaken a project to produce printed UAMS phone directories for sale to UAMS departments.
Based on Academic Computing assistance with previous production of printed UAMS directories AC was
enlisted to assist with this project.
AC designed and developed an application and associated process which can be carried out on-demand by
Creative Services to build a fresh image of the major sections of the campus directory. This process
updates both the Departmental and the Faculty & Staff sections of the directory. (The printed directory
will not include student listings.) The update process employs the same data sources used to provide the
on-line campus directory.
AC has also provided substantial technical assistance to OCM and the Office of Telecommunications in
their efforts to have the departments update their components of the Departmental section. This process
has been on-going for several months.


OAS SCHEDULING SOFTWARE
Academic Computing continued to assist the Office of Academic Services (OAS) with support of the
applications used to manage equipment check-out in the labs and A/V units. This includes the capability
to scan UAMS staff id badges to record equipment checkout. Development of a component to manage
check-out of keys was completed.
Academic Computing also developed and maintains OAS locker assignment information system. In
addition to providing routine support and user assistance AC personnel supporting this application also
worked on several modifications and enhancements during the past year...
     Added more descriptive error reporting on reports with missing data.
     Re-analyzed how system is being used to enhance its usability.
     A major project to re-design data structures to employ a new index for records associated with
        identification badges. The new index will be based on a unique key associated with UAMS ID
        badges.
     Added new table and query for reporting inactive students in locker system.
Academic Computing initiated design and development of a project time recording application for internal
use. This project will be advanced as time permits based on other customer-requested projects. One
objective of this project is to further advance AC expertise in development using current Microsoft
application development technology.
Continued support for the College of Nursing‘s Student Applicant Monitoring System (SAMS) and the
transfer of data from that system to OASIS.


                                                   ASAHP SURVEY
Under the auspices of CHRP and Dean Ronald Winters Academic Computing continued to provide
support for the web-based ASAHP (Association of Schools of Allied Health Professions) annual
Institutional Profile Survey and to host the survey on an AC server. For the 2005-06 survey peer institution
and Carnegie classification designations were added in order to be able to group data based on these
criteria.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            92
STUDENT EMAIL SERVICE
Over the course of the year Academic Computing worked with IT to carry out the process for definition
and management of student network (domain) accounts and email accounts. This plan is coordinated with
the UAMS schools through the Academic Computing Advisory Committee. The process, executed daily,
extracts data from the OASIS system and builds a student data file for use in defining and managing
student accounts.
Academic Computing also developed a system to produce information sheets for new students to inform
them about their UAMS network, email, and WebCT accounts. This process relies on extraction of data
from the UAMS Active directory system.
In addition to management of the daily process to create accounts for new students AC and IT also
executed processes to expunge old student accounts and initiated the semiannual process to expunge
accounts for students who graduate. This process is executed once in the spring and once in the fall.


                                                     INTERNET2
Academic Computing continues to work with IT and colleagues at Internet2 member institutions with
Arkansas – UA-Fayetteville, UALR, and ASU – to plan a strategy for developing access to and participation
in the National Lambda Rail (NLR) advanced network initiative and within that context to move forward
with the initial stages of the governor‘s eCorridor plan. The objective is to develop and extend high-
performance network capabilities available to Arkansas educational and affiliated organizations. The
anticipated regional network to support this objective has been named the Arkansas Research and
Educational Optical Network (AREON).
In November, 2005 UAMS hosted a meeting of representatives of Arkansas colleges and universities to
discuss funding, organizational, and technical issues. Dr Linda Beene, Director of the Arkansas
Department of Higher Education attended. She emphasized her role in serving a liaison to report on needs
and status to the governor's office.
In December a vote for approval to issue a new round College Savings Bonds was conducted. The
governor's office and ADHE had included an allocation of funds from the bonds for development of the
network and specifically to provide funds for each school to connect to the planned backbone. The
proposal for the issuance of the bonds did not pass, however. The University of Arkansas at Fayetteville
had been allocated funds from the governor's portion of the General Improvement Funds to proceed with
initial stages of development. UA-Fayetteville has proceeded with identification and acquisition of dark
fiber in order to build the backbone and connection of that backbone to the NLR and Internet2. This has
been coordinated with UAMS, UALR, and ASU and anticipates connection of the other schools.


                                    MACINTOSH COMPUTER SUPPORT
Academic Computing continues to provide occasional Mac-related consultation and assistance to a variety
of UAMS personnel and units.
AC personnel also coordinated with an Apple representative to set up and conduct two three-hour training
sessions focusing on video production using the Apple iMovie and iDVD packages. Both sessions were
full and several colleges and departments were represented.


                                                   REGISTRATION
PC‘s are used at student registrations by the college registrars, the Treasurer‘s Office, and the Financial Aid
Office to provide access to OASIS and other information systems. Academic Computing has responsibility


Annual Report 2004 – 2005, Academic Affairs and Research Administration                               93
for setting up networked PC‘s and printers at registrations and for maintaining the inventory of equipment
- PC‘s, printers, and network hubs. Registrations are now conducted in Labs C and D on the 9th floor of
Ed 2.
There is no annual budget to provide for maintenance or replacement of registration equipment.
The PC's used for registration are older models which have previously been used for other purposes -
primarily used in the computer labs. AC personnel coordinate with OAS and the Library (in the context of
the Instructional Equipment Plan) to identify appropriate PC's to be "handed down" for use at registration.
Printers are used at registration to print receipt information on student registration forms. One laser
printer is also used to print refund checks to students who have a credit balance. These printers were
originally purchased by the Treasurer's Office. The receipt printers are aging. There are no backup
printers.


                           INSTITUTIONAL REPORTING REQUIREMENTS
Academic Computing staff are responsible for producing data files for transfer to the Arkansas Department
of Higher Education subsequent to each registration and at other designated times throughout the year. In
most years there are new or changed requirements which require modification of the processes used to
extract and report data. AC personnel also assist with meeting other institutional academic reporting
requirements including the federal IPEDS (Integrated Post-secondary Educational Data System) reports.
This process is coordinated through the office of the Assistant to the Vice-Chancellor for Academic
Affairs, Paul Carter.
The process of compiling the information, particularly faculty information, required for reports is
increasingly challenging. Production of components of reports requiring faculty information typically
requires assembling and combining data from the SAP HR system, the Time and Effort reporting system,
and the faculty information system in use on campus. During 2005-06 both the Faculty Information
Tracking System (FITS) and FacFacts had been in use thereby making the process of assembling faculty
data even more complex.


                      COMMITTEE AND ADVISORY GROUP PARTICIPATION
Academic Computing staff participated on a number of committees associated with UAMS academic and
IT services and campus administration, which are listed below.

   UAMS House of Delegates
   UAMS HLC/NCA Accreditation Self-Study Criterion 2 Committee
   UAMS Academic Computing Advisory Committee (ACAC)
   UAMS IT Coordinating Committee (ITCC)
   UAMS IT Leadership Group (ITLG)
   UAMS Teaching and Technology Committee (TnT)
   UAMS Academic Information and Registration Team
   UAMS ID Badge Committee
   UAMS Academic Affairs Technology Action Group (ATAG)
   UAMS Academic Affairs Computer Labs Team
   ARKnet Board of Directors




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              94
              DEPARTMENT OF STUDEN T ACTIVITIES AND HOU SING

                                                        MISSION

The Student Activities and Housing Office (SAHO) serves to bridge communication between UAMS
administration and the Associated Student Government Council (ASG). The SAHO staff supervises and
coordinates the ASG, intramural sports program, Student Wellness program and student insurance.

In addition to administering student activity programs at UAMS, SAHO manages all aspects of operations
for on-campus housing. The residence hall provides housing to students from all colleges: College of
Medicine, College of Pharmacy, College of Nursing, Graduate School, College of Health Related
Professions, and College of Public Health as well as guests from many UAMS departments.

                                               STUDENT HOUSING

EXECUTIVE SUMMARY

By June 1, 2005 all students and guests had vacated the existing dormitory. The SAHO staff helped
students and guests successfully find alternative housing off campus. All furniture and equipment was also
removed from the facility. Asbestos removal began in June, 2005 and continued through the end of the
year. By January, 2006 offices on the third floor of the dormitory and those located in the Jeff Banks
Student Union were relocated. The SAHO relocated to the 8th floor of Shorey in January, 2005. On
February 19, 2006, the 47 year old dormitory was demolished to provide space for the UAMS hospital
expansion.

Between June, 2005 and August 2006, UAMS was unable to provide on-campus housing. During that time,
no revenue was generated and the SAHO was forced to operate on its previous years‘ fund balance
reserves. The new Residence Hall is scheduled to open before classes begin in August, 2006.


STAFF

The Student Activities and Housing Office operates under the direction and supervision of the Vice
Chancellor for Academic Affairs, Dr. Larry Milne. During the transition phase of the dormitory
replacement project, limited funds required the department to reduce its workforce from a staff of 20 to a
team of three. The remaining positions include: Director, Cheri Goforth; Assistant Director, Nakia
Dedner; and Account Specialist, Janet Morris.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            95
FINANCIAL INFORMATION


Budget

           111-Student Activities/Housing                  $127,555
           111-Student Intramurals                                 $ 9,747
           111-Associated Student Gov. (ASG)                       $ 10,172
           114-Student Wellness                                    $ 20,620
           114-Student Housing Operations                          $ 77,500
           114-Housekeeping                                        $      0
           114-Physical Plant                                      $      0
           114-Utilities                                           $      0

Revenue

           Revenue generated from dormitory rents:                  $      0
           Student Wellness revenue:                                $ 20,620
           2005-06 ending fund balance:                             $199,556



                                              STUDENT ACTIVITIES

ASSOCIATED STUDENT GOVERNMENT

Associated Student Government (ASG) is the UAMS student governing body that represents the College
of Medicine, College of Pharmacy, College of Nursing, College of Public Health, College of Health Related
Professions and the Graduate School.

ASG officers for 2005-06 include: Phillip Jansen, President; Cameron Best, Vice President; Jacob
Boeckmann, Treasurer; Joel Mroczkowski, Secretary; and Nakia Dedner, Advisor.

2005-2006 ASG sponsored events are listed below:
    Gator Golf Family Day
    Magazines for Library
    Sponsor Annual Halloween Party
    Annual Razorback Ticket Lottery
    Spring Dance
    Cajun‘s Wharf Mixer

STUDENT WELLNESS

Student Wellness is a program that addresses the health and development of individuals. The wellness
model holds the basic premise that wellness is the development of the whole person through the
integration of six dimensions of one‘s life: intellectual, emotional, physical, social, occupational and spiritual
values.
The Assistant Director of the Student Activities and Housing Office has the responsibility for planning,
advertising, attending, supervising, and evaluating wellness programs that relate to the recreational/personal



Annual Report 2004 – 2005, Academic Affairs and Research Administration                                  96
health dimensions. The Assistant Director also assists in the development of the entire program schedule
including providing informational tables during on-campus events.
Student Wellness activities for the 2005-2006 Fall/Spring semesters included:

        Coffee House
        National Fitness Month Event
        Pizza Day
        Rave Movie Night
        Casino Night
        Study Breaks
        IMAX Arkansas Stargazing
        Arkansas Twisters Game Night
        Boo at the Zoo
        Massage Therapy


INTRAMURAL SPORTS

The Student Activities and Housing Office provides leadership training to student staff relating to issues of
ethics and hiring practices of referees and officials. In order to appeal to a wide audience, the SAHO
provides guidance in the selection and advertisement of a variety of teams. In addition, the SAHO
educates students about the intramural sports opportunities available.

Thad Hardin held the intramural director position and Jeff Steele held the position of assistant director.

The intramural sports offered in 2005-2006 included: Basketball, Softball, Flag Football and a UAMS Golf
Tournament.

STUDENT INSURANCE

UAMS students are required to have adequate health insurance coverage at all times. Proof of such
coverage is required at registration. The responsibility for obtaining health insurance coverage rests with
the student.

Student Resources continues to provide UAMS students with an optional sickness and injury insurance
plan.

Due to a 20% increase in premiums, the VCAC voted to increase the deductible. Insurance deductible was
increased from $250 to $500 to offset, by 5%, the annual premium.
During the 2005-06 school year, 10% of UAMS students enrolled in the insurance plan offered by Student
Resources.

The ASG researched the possibility of establishing a Student Health Clinic for UAMS students. The cost
of running the facility remains a factor, still to be determined by the VCAC.
                                   ACCOMPLISHED GOALS – 2005-06

The following goals and objectives were accomplished by the SAHO during the 2005-06 fiscal year:
    Relocated housing office to temporary space while new residence facility is under construction.
    Located space in BioMed II building to store remaining dormitory furniture, equipment and files.
    Documented construction progress of new residence facility on SAHO website.



Annual Report 2004 – 2005, Academic Affairs and Research Administration                               97
        Updated SAHO website with information and pictures of residence facility to reflect new room
         types, rates, amenities, and application procedures.
        Purchased Maestro Property Management System. New software system will provide complete
         management reporting functions including: guest information, reservations, room inventory data
         and history.
        Adopted new housing policies and procedures for residence facility.
        Created new housing handbook reflecting new policies and procedures for residence facility.
        Represented SAHO at weekly Residence Hall Construction Meetings.
        Worked with Polk Stanley architects, Baldwin & Shell, and UAMS Construction Management team
         to finalize plans for new residence facility.
        Researched trends in dormitory furniture, flooring, and linens.
        Worked with Polk Stanley and UAMS Interior Design Managers to finalize interior design
         decisions and costs for new residence facility.
        Worked with U.S. Post Master and UAMS Physical Plant to develop room numbering system to
         promote efficient mail delivery for residents of new housing facility.
        Worked with Telecommunications to determine placement of telecom/data receptacles in new
         residence facility.
        Worked with UAMS Campus Security to develop security monitoring system for new residence
         facility.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                        98
                              OFFICE OF STUDENT FI NANCIAL AID


                                                        MISSION

The Financial Aid Office processes financial aid applications and awards funds for students in the Graduate
School and in the Colleges of Pharmacy, Nursing, Health Related Professions, and Public Health. Funds
are disbursed through a full range of institutional, state, and federal programs.

                                                     PERSONNEL

The Financial Aid Director is Mr. Paul Carter. In addition to these duties Mr. Carter also serves as
Assistant Dean for Graduate Studies and Institutional Reporting. Mrs. Tamara Tidwell is the Assistant
Director. Mrs. Tammie Carter and Mrs. Denise Evans both serve as Financial Aid Officer II. Office space
is shared with the Graduate School, and personnel from the Graduate School Office assist in answering the
telephone.

                                               ACCOMPLISHMENTS

In the past year there were major changes in the physical arrangement of office. Due to new construction
on campus and the demolition of the Jeff Banks Student Union the office moved to a temporary location in
the Biomed II building. Later in year the office moved once again to the present location in the College of
Public Health. Throughout both moves, the office was able to function with a minimum of disruption and
services to students were provided in a timely manner.

As a result of the moves, and subsequent reduction in space available for storage, the office records
retention and storage policy was reviewed. Federal regulations mandate a five year retention policy on
student records, and in prior years paper files were stored to meet this requirement. With the addition of a
new Financial Aid Officer II, Mrs. Denise Evans, in January of 2006, the office was able to begin a policy
scanning files to an online data storage system. The scanned paper files were then shredded freeing up
storage space while still meeting the regulatory requirement for records retention.

As in previous years, financial aid staff volunteered to help produce the annual 60 minute Financial Aid
Awareness show, "Money for College," televised state wide by AETN in February 2006.

Funds administered by the office during the 2005-06 year were as follows

   Type                                                                    Amount

   State & Federal Grants - all sources                                   $ 1,147,963
           Campus Based Loans                                                 802,492
           Federal Loans                                                    9,867,889

              Total                                                       $11,818,344




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             99
Five Year Trend for the Number of Financial Aid Recipients

         2001-02                                 748
         2002-03                                 819
         2003-04                                 937
         2004-05                                 989
         2005-06                              1,055

As with previous years the financial aid process mirrors increasing enrollment and increasing number of
applications which exceeded number of open positions for enrollment. Since the financial aid process is
independent of the college's admission process, the above figures contain data on those individuals who
were not accepted but for whom aid was processed and subsequently returned.


                                   GOALS AND OBJECTIVES FOR 2006-07


A major revision of Federal financial aid policies and regulations, the Higher Education Reconciliation Act
(HERA), will be fully implemented in the coming year. The details of implementation of this new
legislation are still being developed; however, this will mandate enhanced training for the staff. The office
will continue to carefully monitor all announcements, seek out training opportunities, attend all relevant
conferences and workshops, and maintain contacts with our state and regional financial aid associations.

As the implementation of a new student information system is on hold at the time of this report, the
Financial Aid Office will continue to be available support the evaluation process and encourage the
eventual implementation of a new system.

The greatest challenge facing the office is operating in the limited space to which we are currently assigned.
The staff currently operates in cramped quarters, with a minimum of privacy. Our service to students is
diminished by a lack a space for student conferences and the potential for FERPA violations has increased.
As we have been informed our present location is temporary, a major goal is to impress upon campus
management the next for expanded space for the Financial Aid Office in any future move.




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                         ARKANSAS COMMISSION ON CHILD ABUSE,
                             RAPE AND DOMESTIC VI OLEN CE


                                              MISSION STATEMENT

The mission of the Arkansas Commission on Child Abuse, Rape, and Domestic Violence is to enhance
investigation, treatment, support, prevention and education related to issues of child abuse, rape, domestic
and family violence. As a reflection of that mission, the Commission seeks to provide training, effective
prevention practices, public awareness, technical assistance, resource development, and victim advocacy to
providers, consumers, decision-makers, professionals, and concerned citizens. The Commission also seeks
to enhance these efforts by providing grants to community-based programs for prevention, education, and
intervention services, as well as expanding collaborative efforts with key agencies and organizations.

                                                       SUMMARY

The Arkansas Commission on Child Abuse, Rape, and Domestic Violence is legislatively established along
with the Section on Child Abuse, Rape, and Domestic Violence in the Office of the Chancellor of the
University of Arkansas for Medical Sciences. The Section is advised by a twenty-seven member
Commission appointed by the governor. Supervision is through the Vice Chancellor for Academic Affairs
who serves as liaison to the Commission.

Primary sources of funding for the Commission are state appropriations and federal funds received through
the Children‘s Justice Act, Preventive Health Services Block Grant, Violence Against Women Act, Social
Services Block Grant and U.S. Department of Justice. Current funding amounts total approximately $2.57
million.

There is continued commitment by the Commission to support capacity building at both the local and state
level and to be positioned to serve as a catalyst for increasing victim advocacy and expansion of
community-based efforts. The Commission continues to embrace greater levels of responsibility and
movement toward a more proactive posture, rather than the historical experience of reaction and crisis
management.

                                         TRAINING AND EDUCATION

Providing training and educational resources to professional groups and community members continues to
be the foundation of Commission activities. Those served through these activities include state agencies,
schools, law enforcement, mental health service providers, health care providers, community-based
organizations, early childhood programs, nurses, physicians, domestic violence programs, rape crisis
centers, education and prevention programs, and others.

Realizing the important role that continuing education and advocacy plays in staying abreast of new
developments, along with the opportunity to broaden perspectives supporting a more holistic focus, the
Commission emphasizes strengthening collaborative efforts through the co-sponsorship of statewide
conferences, workshops, and seminars.
Including conference co-sponsorships, staff of the Commission during the past year conducted eighty-nine
training and educational presentations, with a total of 5687 participants. When presentations by sub-
grantees are included, the number of training presentations totals 721 and the number of those participating
grows to 34,542. Those presentations also reflect a total of well over 75,000 resource materials distributed.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            101
                                     INFRASTRUCTURE AND BUDGET

Currently, $2,571,719 reflects the total budget for the Commission. Each funding source, with the
exception of state appropriations, requires submission of an application/program activity proposal each
year. Funds are utilized in support of the functions of the Commission related to its focus on child abuse,
rape and domestic violence programming. Funding sources and amounts include:

                   Source                                                      Amount
                   Children‘s Justice Act (ACF)                             $ 378,831
                   Preventive Health Block Grant (CDC)                      $     65,466
                   Violence Against Women Act (CDC)                         $ 423,534
                   Sex Offender Management Grant (CSOM/DOJ)                 $ 200,887
                   Division of Aging and Adult Services (DHHS)              $ 161,066
                   Social Services Block Grant (DHHS/DCFS)                  $ 40,000
                   Domestic Peace Fund (State Appropriation)                $ 626,768
                   Domestic Violence (State Appropriation)                  $ 63,767
                   Child Welfare/MDTs (State Appropriation)                 $ 274,400
                   Child Advocacy Centers (State Appropriation)             $ 187,000
                   Miscellaneous Service Funds (State Appropriation)        $ 150,000
                   Total                                                    $ 2,571,719

For the current reporting year, the Commission utilized $1,800,886 for subcontracts to agencies and
individuals to provide services focusing on the areas of child abuse, domestic, family and intimate partner
violence, and rape and sexual assault prevention. Additionally, $289,942 is allocated to administrative costs
for Commission staffing (salaries and fringe), with the remaining $480,891 earmarked for Maintenance and
Operations (travel, rent, training, professional fees and services, equipment, supplies, resource material,
mailing and telephone).


                                                FISCAL OVERSIGHT

Multiple efforts continue to be in place to maintain fiscal integrity and oversight. The Grants Coordinator
for the Commission reviews all payment requests from sub-contractors/sub-grantees and drafts payment
invoices for approval. Each request is accompanied by receipts for reimbursable expenses, along with
monthly or quarterly reports reflecting program activity and level of effort in meeting goals. Signature
sheets are required for Multi-Disciplinary Team meetings. Site visits are conducted by Project
Coordinators, as well as by the Executive Director and Grants Coordinator. The Grants Coordinator also
initiates and tracks requests for disbursement of state appropriations with state the Department of Finance
and Administration. Most of the Commission‘s funding sources require quarterly reports be submitted
reflecting both programmatic and budgetary information. Site visits and financial auditing are also
conducted, both during and at the end of the program year. Toni Emerson, Business Administrator, Office
of the Vice Chancellor for Academic Affairs/Sponsored Research, monitors financial status of each cost
center, reviews invoices submitted for payment, and tracks financial and expiration requirements of
individual sources of funding.

                                                     PERSONNEL

Currently, the Commission has seven full-time professional staff positions, and one part-time research
assistant position.



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                       RAPE AND SEXUAL ASSAULT PREVENTION PROJECT

The Commission seeks to alleviate the impact of rape and sexual assault through continued involvement in
victim advocacy, improving public policy, distributing funds to rape and sexual assault prevention
programs, education and training on rape and sexual assault, and other projects. To frame activities related
to this mandate, the Commission has developed and follows a strategic plan to better focus efforts on
sexual assault prevention. Many of the efforts of the Commission in this area are funded by the Arkansas
Department of Health through grants from the Centers for Disease Control and Prevention.

Each year the Commission awards grants for rape prevention and education programs to community-based
agencies and organizations across the state. This past year the Commission allocated approximately
$398,169 through a Request For Proposal/Peer Review process. Thirteen organizations were awarded
grants for projects focusing on adolescent and/or adult populations. Funds are provided to the
Commission for these activities by the Centers for Disease Control and Prevention and the Division of
Health, Arkansas Division of Health and Human Services through the Violence Against Women Act.

All programs funded by the Commission through the rape prevention and education project are required to
provide education and awareness presentations, as well as distribute resource and educational materials.
During the past year, those activities accomplished the following:

       Professional Trainings                       92             Total Participants    5,947
       Educational Seminars                       540              Total Participants   22,008
       Total Trainings/Seminars                   632
       Total Participants                       27,955
       Total Materials Distributed              70,032

The Commission has also made revisions to the Protocol Manual for Health Care Professionals which is
addresses forensic gathering of evidence after a sexual assault. This manual is currently being printed for
distribution to all hospitals in the state upon completion. Sexual assault evidence kits are also supplied
annually to the Arkansas Crime Laboratory for distribution to hospitals and other medical providers. This
past year, 1000 evidence collection kits were provided to the state lab for this purpose and 1,106 were
distributed to hospitals across the state. Funds for this activity are provided to the Commission by the
Center for Disease Control and Prevention and the Division of Health of the Arkansas Department of
Health and Human Services through the Preventive Health Block Grant.

Training on sexual assault and related issues is also provided by the Commission‘s Rape Project
Coordinator. Among the more requested topics are sexual assault prevention, dynamics of sexual assault,
disability issues and legislation. In the past year, six such workshops and seminars were conducted by
project staff, attracting 163 participants from across the state. The Commission also responds to requests
to review, analyze, and research public policy and legislation related to this focus area. Through
collaborative efforts with various state agencies, organizations, and others, public policy and legislation
continues to become more responsive to victims and more easily understood by the public.

                                      DOMESTIC VIOLENCE PROJECT

The Commission on Child Abuse, Rape, and Domestic Violence seeks to address the multiple facets of
domestic/intimate partner violence by becoming involved in public policy issues, distribution and
monitoring of state funds to community-based shelter programs, providing training and research on
domestic and family violence issues, and other activities. The goal of the strategic plan framework of this
project is to map needed changes in services and policies affecting women who are victims of sexual and



Annual Report 2004 – 2005, Academic Affairs and Research Administration                             103
domestic violence and to make recommendations for the most effective uses of current and future
resources.

Training on domestic and intimate partner violence and related issues is provided by the Commission‘s
Domestic Violence Project Coordinator. Requested topics include dynamics of domestic violence, effects
of domestic violence on children, dating violence, violence against persons with disabilities and the
healthcare provider‘s response to family violence. In the past year, forty-seven workshops were conducted
by the Domestic Violence and Rural Domestic Violence Project Coordinators, training approximately 2500
individuals. The Coordinator has also been a presenter at national, regional and local conferences. As part
of the Commission‘s collaborative efforts to focus on the needs of underserved populations, the
Commission co-sponsored the second annual conference ―Victim Services and Disability: A Cross-Training
Conference‖. The three day conference consisted of twp pre-conference tracks focusing on responding to
victims of domestic/intimate partner violence victims with accompanying mental health issues and victims
with developmental disabilities, as well as nineteen separate workshops on violence and disability topics. A
total of 77 providers and advocates from Arkansas and other states attended.

Coordinators for both the Domestic Violence Project and the Rural Domestic Violence and Child
Maltreatment Project are actively involved in a multi-disciplinary committee to research potential legislative
proposals for the upcoming 86th General Assembly.

          RURAL DOMESTIC VIOLENCE AND CHILD MALTREATMENT PROJECT

Domestic Violence is a pattern of assaultive and coercive behaviors including physical, sexual and
psychological attacks, as well as economic coercion, that adults or adolescents use against an intimate
partner.

Victims of domestic violence and their children living in rural Arkansas continue to face unique barriers to
accessing and receiving assistance. Such victims face additional challenges rarely encountered in urban
areas. Geographic isolation, economic structure, strong social and cultural pressures and lack of available
services in rural communities serve to compound problems faced by those seeking support and services
while complicating the ability of the criminal justice system to investigate and prosecute domestic violence,
dating violence, and child victimization cases.

The goal of the Rural Domestic Violence and Child Victimization Project is to enhance the safety of
victims of domestic violence, dating violence and child victimization in Arkansas. The Commission
continues to address this goal by providing educational opportunities as well as encouraging and facilitating
cooperation and communication between service providers and first responders for victims of family and
intimate partner violence. Educational opportunities are provided through workshops and trainings, as well
as through media and written curricula available through the Commission. Collaborative efforts between
agencies, community leaders and service providers are facilitated by the Rural Domestic Violence Project
through roundtable discussions, committee meetings and an on-going needs assessment process.

In order to better address the issue of dating violence, a growing problem for both male and female
adolescents; workshops were conducted in several high school and junior high classrooms throughout the
state. A total of 793 students participated in these workshops. Also as part of the Commission‘s
commitment to enhance collaborative relationships with other agencies and organizations throughout the
state the Commission collaborated with the Arkansas Head Start Collaboration Office to provide a Forum
on Drug Endangered Children in Arkansas. The Rural Domestic Violence Projects Coordinator presented
a workshop on the impact of domestic violence on the children living in homes where such violence
occurs. A total of 215 professionals participated in the Forum.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                              104
In our efforts to enhance the safety of victims of domestic violence and address the lack of available
services in rural communities, the Commission awards funding through a competitive proposal to ten
domestic violence shelters for the purpose of providing emergency shelter services to women and children
in need. These funds are made available through the Department of Health and Human Services, Division
of Aging and Adult Services. This past year those programs were awarded funding in the amount of
$144,514 to provide shelter to 671 women and 571 children.

                                              CHILD ABUSE PROJECT

The Child Abuse Project Coordinator is responsible for leading and conducting research efforts and
monitoring and coordinating child abuse projects of the Commission, as well as developing and providing
training on issues related to child abuse and maltreatment for professionals, members of local Multi-
Disciplinary Teams (MDTs) and the public. Coordination and support of Multi-Disciplinary Teams is a
primary focus of the Commission‘s Child Abuse Project. Multi-Disciplinary Teams are established with a
mandate of protecting children and reducing trauma by assuring that established protocol is followed in
conducting joint investigations and multi-agency case reviews. Currently, there are thirty-two teams serving
thirty-one counties across the state. The Sixteenth Judicial District, which is comprised of five rural
counties in the north central part of the state, is currently in the beginning stages of developing a Multi-
Disciplinary Team.

Teams also insure coordinated services to victims and their families and facilitate prosecution where
appropriate. MDT members provide services to child victims and their families, as well as provide training
to professionals who work with children. This year, coordinators and members of the thirty-two teams
conducted informational presentations reaching more than 900 participants. Supportive activities the
Commission provides to the thirty-two MDTs include training workshops, monitoring of team activities
and operation, technical assistance, and development of new teams in areas of the state currently not
served.

Workshops and presentations, as well as conference planning by the Project Coordinator, were provided on
issues related to child abuse and neglect. The Commission directly provided or sponsored thirty-one such
training events reaching 1661 participants.

In the last legislative session, ACCARDV was successful in efforts to pass legislation to update and expand
Child Fatality Reviews. The enacted legislation gives authority to the Commission to establish Child
Fatality Review Teams across the state, develop training for coroners and law enforcement, develop
investigative protocols, as well as develop and implement an enhanced data collection and analysis process.
The Commission continues to work with a committee to accomplish these legislative directives.


                                      FUTURE GOALS AND ACTIVITIES

While efforts are ongoing to meet broad and evolving goals of the Commission, specific objectives and
activities have been identified which will continue to be addressed in the coming year.

        Strengthen the Commission's recognized status as a resource of excellence for training, technical
         assistance, and resource development.

        Develop, identify and implement effective program evaluation models which support assessment
         of efforts at process, outcome, and impact levels, as well as formalize a system for tracking
         demographic and program activity information.




Annual Report 2004 – 2005, Academic Affairs and Research Administration                            105
        Strengthen the position that the Commission's areas of focus are public health issues and that
         efforts can be effectively expanded through that framework.

        Expand alliances and support at the local level for Commission initiatives and areas of focus.

        Enhance collaborative relationships with other agencies and organizations throughout the state.

        Expand public awareness activities related to child fatalities, shaken baby/traumatic head injury
         syndrome, and methamphetamine-affected children.

        Continue work to development and implement investigative protocols, training and regional Child
         Fatality Review Teams.


                                                          STAFF

Max Snowden, MPH, LSW
Executive Director

Candy Garland, B.A.
Grants Coordinator

Sherry Williamson, MPA
Child Abuse Project Coordinator

Lori Barksdale, B.A.
Rape Project Coordinator

Kendra Simpson, M.Ed., L.A.C.
Domestic Violence Project Coordinator

Michelle Cline, B.S.
Rural Domestic Violence/Maltreatment Coordinator

Cherry Carruthers
Management Project Analyst




Annual Report 2004 – 2005, Academic Affairs and Research Administration                             106

				
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