TEMPLATE – HR-TPL-004-POSITION DESCRIPTION TEMPLATE (GENERAL POSITION)

Position Description Position Title: Division: Group: Location: Incumbent: Reports to: Sport and Recreation Relationship Manager Leisure Active Community Services Pelorus Trust Sports House Date: May 2009 Position Grade: Fixed Term until May 2012 Salary Range: Signature: Leisure Active Manager Signature: 1 Purpose of Position The purpose of this position is to support the Council’s contribution to the development and provision of active recreation and sport by leading the Sportsville Hutt City project. In addition this role is also responsible for helping to facilitate Council’s relationships with sport and recreation clubs. 2 Position Dimensions CURRENT DATA Number of people reporting directly to you: Total number of employees under your control: Operating budget: Other direct costs under your control: Other information: Nil Nil $80,000 Nil Comments of any changes likely within 12 months: Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

1 3 Major Activities KEY TASKS % OF TOTAL JOB IMPORTANCE OBJECTIVE MEANS (HIGH, MED, LOW) TECHNICAL TASKS  Hutt City Sportsville 66%  To deliver the objectives of the Hutt City Sportsville project  Deliver the Sportsville Project Plan as led by Sport Guidance Ltd  Prepare plans as needed including financial plans, timelines and milestones and reporting  Implement plans and monitor projects as needed and report regularly to appropriate committees, stakeholders and management  Provide and facilitate expert advice where required  Provide Sport Development assistance to Sportsville clubs as detailed below Coordinate as required Marketing and Communications deliverables for the Sportsville project. Provide monitoring and evaluation reports as required by the SPARC Agreement and the Steering Group. Support the identification of and nurture relationships with external funders and support clubs and other stakeholders accessing external funding Development of a project learnings document for SPARC HIGH     Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

2 KEY TASKS % OF TOTAL JOB IMPORTANCE OBJECTIVE MEANS (HIGH, MED, LOW)  Sport Development 10%  Provide assistance with sports club and associations in partnership with Sport Wellington to build their capacity and capability.  Provide effective consultancy services and high-level advice to help maintain vibrant club structures by:  Supporting implementation of relevant accreditation schemes.  Assisting with strategic planning and business planning tools  Developing tools and processes for strengthening club memberships  Advising on coaching and volunteer pathways  Supporting funding applications and business cases for new facilities and services  Complete an annual “Health Check” survey for Recreation & Sports Clubs for the term of the project  Support HCC staff in implementing programmes and initiatives in sports and recreation Research, develop and implement new practices to increase participation Liaise with Sport Wellington to support its work within the City. HIGH   Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

3  Communication & Marketing 10%  To improve communication within the Hutt City sport and recreation community  Providing access to information on the latest trends, legislation and promotional campaigns which may affect business  Develop marketing tools for regular communication including, but not limited to newsletters, emails, web pages and social forums. HIGH Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

4 COMPLYING WITH HCC POLICES  Ensure a safe working environment is maintained. 2%  To ensure compliance with the Health and Safety in Employment Act, ensuring HCC is not exposed to unnecessary risks or costs associated with non-compliance.  Identify and report hazards to the Health & Safety team or your manager, and recommend actions in order to eliminate, isolate or minimise them.  Utilise operational safety procedures consistent with the Health and Safety in Employment Act, and comply with safe operating practices.  Maintain a safe working area, ensuring customers and visitors are not exposed to unnecessary risks.  Abide by Council's policies and legislative obligations 5%  To ensure any  Carry out any other duties statutory obligations that may be assigned by the are discharged in Leisure Manager, Steering accordance with the Group. correct procedure  Uphold the principle of Equal and to minimise the Employment Opportunities risk to council of as well as "the good non-compliance. employer" principle of the Local Government Amendment Act 2002. LOW MED/LOW BUDGETING, PLANNING & FINANCIAL MANAGEMENT TASKS  Contribute to the development and delivery of the Council’s annual plan and Division’s business plan 7%  To ensure assets are  Constructively contribute to protected and the business planning process expenditure is with the Group Manager, properly managed, describing performance contributing efficient targets to be met and delivery of the resources required, and Council’s strategic including detailed budget objectives analysis.  As a member of the management team contribute to the strategy, policy and management processes of the Group. LOW Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

5 4 Delegated Authority & Working Relationships DECISIONS EXPECTED Authorise purchases, payment of accounts up to $10,000 Speak to media on behalf of HCC on Sportsville Project RECOMMENDATIONS EXPECTED INTERNAL RELATIONSHIPS MOST FREQUENT CONTACTS Leisure Active Manager Sportsgrounds Asset Manager NATURE OR PURPOSE OF CONTACT Reporting line Provision of services and advice to ensure the delivery of required levels of service and appropriate asset management and development. Working collaboratively on recreation projects and programmes Guidance and support EXTERNAL RELATIONSHIPS MOST FREQUENT CONTACTS Sporting clubs, RSO, NSO’s Central Government and other agencies – SPARC, Sport Wellington Sport Guidance Ltd NATURE OR PURPOSE OF CONTACT Customers and partners, advice and networking Funding, information sharing and partnerships Recreation & Events Manager Sportsville Hutt City Steering Group Guidance and support, mentoring, professional advice, leadership Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

6 5 Training and Experience Requirements FORMAL QUALIFICATIONS/CERTIFICATES: Essential: Desirable:  Tertiary qualification in recreation and/or  equivalent substantial experience in an appropriate field TRAINING COURSES COMPLETED: Essential:  Desirable:  OTHER: Essential: Desirable:  Excellent project administration experience  At least 3 years experience at an advanced level in (Experience coordinating several project and teams the recreation, sporting or local government simultaneously) industry  Excellent contract development experience and  Experience at managing change at a high level relationship management experience  Knowledge of sporting club structures and  Excellent written and verbal communication skills operations  Current full drivers licence Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

7 Areas of Competency – General Position Value – Responsibility Behaviour Competency Required Level Choose a positive attitude Flexibility Lead by example Take ownership Challenge others to do the right thing Team leadership Responsibility and accountability Performance management  Has a can do attitude towards others and in their approach to work.  Outlook is generally positive – actively supports the culture and values of the organisation.  Acts as a positive role model for others in the team.  Supports team decisions.  Takes accountability for personal actions.  Able to challenge others constructively when required. Value – Integrity Behaviour Competency Description Do what you say you will Personal effectiveness Be honest and trustworthy Show respect Be loyal Reliability Respect for others Personal responsibility  Plans own work and organises time and resources to deliver tasks on time and to the expected standards.  Wants to do the job well and regards setbacks as a learning experience – takes pride in being trustworthy.  Is open and able to speak truthfully about any situation.  Takes pride in being trustworthy.  Takes time for people and shows an interest in them as colleagues and in their work.  Talks positively about the organisation and team – publicly supports the organisations purpose, values and goals.  Takes personal responsibility for getting things done. Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

8 Value- Together Behaviour Competency Description Clarity in communication Listen to understand Communication skills Listening and responding  Able to get their message across in a clear and concise manner both verbally and in writing.  Is approachable and pleasant.  Is not distracted by other things going on, other people or phones etc and appears attentive when people are speaking.  Has a genuine interest in building relationships with others.  Shares information willingly with team members or within a group.  Actively participates as part of a team – does his or her share of the work.  Takes time to listen to the thoughts, opinions and feelings of others.  Openly shares information – answers questions as an expert when asked.  Expresses thanks where appropriate.  Shows a positive attitude towards others.  Enjoys working with others and able to take a relaxed approach where appropriate. Encourage and support each other Seek opportunities to work with each other Relationship building Teamwork Share information Interpersonal understanding Show appreciation Have fun together Giving feedback Having fun at work Value – Excellence Behaviour Competency Description Be professional Focus on service Personal orientation Customer service Look for success and celebrate it Challenge processes Be innovative and creative Contribute to improvement Take pride in our work Celebrating success Constructive challenging Innovation Presents a friendly image to colleagues and clients. Open to feedback about their work. Gives friendly, cheerful service. Provides information to customers and responds promptly to queries, requests and complaints.  Praises the achievement of others.      Makes constructive suggestions on alternative approaches to tasks.  Generates new ideas for projects.  Identifies opportunities to develop and implement new ways of doing things.  Able to suggest improvements to work methods and processes.  Sets high standards and aims to deliver high quality results.  Checks works for errors or omissions. Critical thinking Concern for quality Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

9 Technical Competencies Competency Description Understanding Council Demonstrates an understanding of Council, its missions, customers, businesses and processed and the opportunities for new/enhanced services. Incorporates and understands the Local Government Act by focusing on the wellbeing of the community from social, economic, cultural and environmental perspectives. Bases decisions and actions on a thorough understanding of the character and culture of the community. Demonstrates a recognition of the importance of Council’s Te Tiriti o Waitangi Charter and applies these principles to work practices. Understands the political nature of Council’s work, and its policy development and implementation role at a local, regional and national level. Demonstrates a commitment to democratic principles by respecting the roles of elected members, community interest groups and the decision making process. Has an understanding of how relevant legislation impacts on their position. Able to provide guidance and advice where appropriate and can apply legislative concepts to actual situations. Takes an active role in developing, leading and implementing significant activities and projects within Council. Takes responsibility for their own and others actions and takes overall accountability for the effectiveness of the process as well as the outcome. Successfully manages administrative systems and functions in an efficient and accurate manner. Understands the need for attention to detail, can prioritise workload and use systems and resources appropriately. Has a strong understanding of technical equipment that supports activities within Council. Has a superior knowledge of IT packages, assists others to access information and understands how to achieve effective processes in a timely manner. Has achieved a high level of performance and specialist knowledge in a technical/professional area. Able to provide specialist input in a number of situations and are regarded by other parts of the organisation as having superior knowledge in their area. Understands the principles of working in a healthy and safe environment. Ensures Health and Safety systems and processes are followed, and takes active steps to ensure their own well being and the wellness of others. Comprehends a situation and breaks it down into components, identifying key or complex issues. Can interpret and link information to resolve problems Understands rapidly changing trends, threats, strengths and weaknesses to the wider council. Ensures alignment with the Organisation’s vision and values Community Awareness Te Tiriti o Waitangi Political Acumen Legislative Understanding Project Management Administrative efficiency Technical Literacy Specialist Knowledge Health and Safety Analytical Thinking problem solving Strategic thinking Title: Filename:<608c8c68-f9d4-49b1-ac4d-e78d27fcbabf.doc> Owner: Date Published:

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