CITY OF DURHAM
Department of Public Works Division of Transportation 101 City Hall Plaza Durham, NC 27701
Request for Qualification RFQ PW-2009-001 Date of Issue: July 22, 2009
City of Durham Public Works Department ―On-Call‖ Transportation Consultant Services DY Overview and description The City of Durham Public Works Department is seeking assistance from qualified consulting firms to provide transportation engineering and planning; traffic; stormwater and architectural services on an ―on-call‖ basis for a period of three years. The on-call contract is intended to provide a flexible and effective way for the Department to respond to recurring consultant service needs for multi-dimensional tasks covering a range of engineering and planning tasks. The flexible on-call consultant service contracts with qualified firms are critical to meeting the needs of the Public Works Department the City, and the Durham-Chapel Hill-Carrboro Metropolitan Planning Organization (DCHC MPO). These challenges include: 1. Meeting the on-going transportation planning and engineering needs of the City of Durham and the MPO; 2. MPO planning needs associated with the increasing burden of metropolitan transportation planning and SAFETEA-LU requirements and air quality conformity compliance; 3. Traffic engineering studies; 4. Engineering and planning work associated with transportation bond projects; 5. Transportation studies such as: corridor and sub-area studies, traffic signal timing, traffic control plans, traffic counts, traffic simulation and modeling, traffic impact studies, project management, project planning and environmental analysis and design, including streetscape design; 6. Development Review
7. Stormwater engineering and services including but not limited to analysis, assessment, studies, design, project management, or planning for infrastructure or water quality projects; 8. Bicycle and pedestrian (sidewalk) planning and engineering 9. Financing and funding 10. Neighborhood traffic calming studies; and 11. Supplemental assistance associated with staff vacancies. .
Offerors Are Not Required To Return This Form.
Felix Nwoko Transportation Planning Manger Department of Public Works Transportation Division (919) 560-4366 ext. 30424 felix.nwoko@durhamnc.gov
Project Manager Name Project Manager Title Project Manager Department Project Manager Division Project Manager Telephone Number Project Manager E-mail
TABLE OF CONTENTS SECTION ONE Introduction and Instructions Page 5 5 7 7 7 7 8 8 8 8 8 8 9 9
1.01 1.02 1.03 1.04 1.05 1.06 1.07 1.08 1.09 1.10 1.11 1.12 1.13 1.14
Return Mailing Address, Contact Person, Telephone & Fax Numbers, Deadline for Receipt of Proposals Purpose of the Request for Proposal (RFQ) Location of Work Assistance to Offerors with a Disability Required Review Questions/Clarifications Received Prior to Opening of Proposals Amendments Alternate Proposals Right of Rejection City of Durham Not Responsible for Preparation Costs Disclosure of Proposal Contents Subcontractors Joint Ventures Responder’s Certification
1.15 1.16 1.17 1.18 1.19 1.20 1.21 1.22 1.23
Conflict of Interest Right to Inspect Place of Business Solicitation Advertising News Releases Assignment Disputes Severability Federal Requirements Equal Business Opportunity Program Ordinance
10 10 10 10 11 10 11 11 11
SECTION TWO Standard Proposal Information 2.01 2.02 2.03 2.04 2.05 2.06 2.07 2.08 2.09 2.10 2.11 2.12 Authorized Signature Pre-proposal Conference Amendments to Proposals Supplemental Terms and Conditions Discussions with Offerors Prior Experience Evaluation of Proposals Vendor Tax ID City of Durham Business License & Other Required Licenses Contract Negotiations Failure to Negotiate Notice of Intent to Award (NIA) 13 13 13 13 14 14 14 14 14 15 15 15
SECTION THREE Standard Contract Information 3.01 3.02 3.03 3.04 3.05 3.06 3.07 3.08 3.09 3.10 3.11 3.12 3.13 Contract Type Contract Approval Proposal as a Part of the Contract Additional Terms and Conditions Insurance Requirements Proposed Payment Procedures Contract Payment Informal Debriefing Termination for Default Contract Changes – Unanticipated Amendments Contract Invalidation Non-Discrimination Provision EEO Provisions 16 16 16 16 16 17 17 17 17 17 17 18 18
SECTION FOUR Background Information
4.01
Background Information
19
SECTION FIVE Scope and Schedule 5.01 5.02 5.03 Scope of Work Deliverables Work Schedule 20 35 36
SECTION SIX Proposal Format and Content 6.01 6.02 6.03 6.04 6.05 6.06 6.07 6.08 Proposal Format and Content Introduction Understanding of the Project Methodology used for the Project Management Plan for the Project Experience and Qualifications Cost Proposal Evaluation Criteria 38 38 38 38 38 38 39 39
SECTION SEVEN Evaluation Criteria and Contractor Selection 7.01 7.02 7.03 7.04 Understanding the Project Methodology used for the Project Management Plan for the Project Experience and Qualifications 40 41 41 42
SECTION EIGHT Attachments 8.01 8.02 8.03 8.04 8.05 8.06 8.07 Attachments –staff assignments/detailed work tasks 44 45 49 55 75 75 75
Sample Contract Small and Disadvantaged Business Enterprise (SDBE) forms SDBE Engineer List SDBE Transportation Planning List SDBE Landscape Architects List Conflict of interest page 33 Conflict of interest affidavit – page 48
Section One Introduction and Instructions 1.01 Return Mailing Address, Contact Person, Telephone & Fax Numbers, Deadline for Receipt of Proposals Offerors must submit six (6) hard copies (5 bound and 1 unbound) and ten (10) digital copies (in CD format) of their proposal, in writing, to Felix Nwoko, Transportation Planning Manager, in a sealed envelope. It must be addressed as set out below. Department: Public Works Division: Transportation Attention: Felix Nwoko, Transportation Planning Manager RFQ Number: PW-2009-001 Project Name: On-Call Consultant Services 101 City Hall Plaza th 4 Floor Durham, NC 27701 Proposals must be received no later than 4:00 p.m. EST on August 17, 2009 Oral proposals are not acceptable. An offeror's failure to submit their proposal before the deadline will cause their proposal to be disqualified. Late proposals or amendments will not be opened or accepted for evaluation. CONTACT PERSON: Felix Nwoko, Transportation Planning Manager PHONE # (919) 560-4366 ext. 30424 FAX # (919) 560-4561 EMAIL : felix.nwoko@durhamnc.gov
1.02 Purpose of the Request for Qualification (RFQ) The purpose of this RFQ is to solicit interest and assistance from qualified consulting firms to provide transportation engineering and planning services on an ―on-call‖ basis for a period of three years. The on-call contract is intended to provide a flexible and effective way for the Department to respond to recurring consultant service needs for multi-dimensional tasks covering a range of transportation engineering/planning, traffic and stormwater tasks. The flexible on-call consultant service contracts with qualified transportation firms are critical to meeting the needs of the Public Works Department the City, and the Durham-Chapel HillCarrboro Metropolitan Planning Organization (DCHC MPO). These challenges include: 1. Meeting the on-going transportation planning and engineering needs of the City of Durham and the MPO; 2. MPO planning needs associated with the increasing burden of metropolitan transportation planning and SAFETEA-LU requirements and air quality conformity compliance; 3. Traffic engineering studies; 4. Engineering and planning work associated with transportation bond projects;
5. Transportation studies such as: corridor and sub-area studies, traffic signal timing, traffic control plans, traffic counts, traffic simulation and modeling, traffic impact studies, project management, project planning and environmental analysis and design, including streetscape design; 6. Development Review 7. Stormwater engineering and services including but not limited to analysis, assessment, studies, design, project management, or planning for infrastructure or water quality projects; 8. Bicycle and pedestrian (sidewalk) planning and engineering 9. Financing and funding 10. Neighborhood traffic calming studies; and 11. Supplemental assistance associated with staff vacancies. Each firm selected for an on-call contract will be required to enter into a master agreement with the City. This master agreement will: 1. Fulfill the consultant solicitation and selection process for the work to be performed under the on-call contract; 2. Authorize the negotiation and execution of supplemental agreements specifying the scope of work of specific work tasks; 3. Establish the rates and methods for compensation; and 4. Establish insurance coverage and indemnification requirements. Work performed under the master agreement will be conducted in one of the following ways: 1. Small tasks not representing a complete project will be based on an hourly rate as provided in the Master Agreement or applicable supplemental agreement. Such hourly agreements will be established through a supplemental agreement/project work plan to be updated biannually. Specific projects and/or deliverables will be negotiated through scope-fee discussions and arranged through supplemental agreements. Supplemental Agreements will identify work scope, timeframe, deliverables, staff to perform work, estimated work hours by position class and total cost.
2.
1.03 Location of Work The location(s) the work is to be performed, completed and managed is to include the Research Triangle Region, North Carolina. It is not required that firm(s) conducting the study be located in the State of North Carolina. However, preference will be given to firms (prime and subs) located in North Carolina.
1.04 Assistance to Offerors with a Disability The City of Durham complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to participate in this procurement should contact the Department of Public Works at one of the following numbers no later than August 9, 2009 to make any necessary arrangements.
Telephone: (919) 560-4366 Fax: (919) 560-4561
1.05 Required Review Offerors should carefully review this solicitation for defects and questionable or objectionable matter. Comments concerning defects and objectionable material must be made in writing and received by the Project Manager at least ten days before the proposal opening. This will allow issuance of any necessary amendments. It will also help prevent the opening of a defective solicitation and exposure of offeror's proposals upon which award could not be made. Protests based on any omission or error, or on the content of the solicitation, will be disallowed if these faults have not been brought to the attention of the contracting officer, in writing, at least ten days before the time set for opening.
1.06 Questions/Clarifications Received Prior To Opening of Proposals All questions must be in writing and directed to the issuing office, addressed to the Project Manager. The interested party must confirm telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the RFQ. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the RFQ. The Project Manager will make that decision.
1.07 Amendments If an amendment is issued, it will be provided to all who were mailed a copy of the RFQ and be posted on the City’s website. All addenda will be posted on the City’s website.
1.08 Alternate Proposals Offerors may only submit one proposal for evaluation. Alternate proposals (proposals that offer something different than what is asked for) will be rejected. 1.09 Right of Rejection The City of Durham reserves the right to reject any or all proposals.
1.10 City of Durham Not Responsible for Preparation Costs The City of Durham will not pay any cost associated with the preparation, submittal, presentation, or evaluation of any proposal.
1.11 Disclosure of Proposal Contents All proposals and other materials submitted become the property of the City of Durham. All proposal information will be held in confidence during the evaluation process and before the time a Notice of Intent to Award is issued. Thereafter, proposals will become public information. Trade secrets and other proprietary data contained in proposals may be held confidential if the offeror requests, in writing, that the Director of Public Works does so, and if the Director of Public Works agrees, in writing, to do so. Material considered confidential by the offeror must be clearly identified and the offeror must include a brief Statement that sets out the reasons for confidentiality.
1.12 Subcontractors Subcontractors may be used to perform work under this contract. If an offeror intends to use subcontractors, the offeror must identify in their proposal the names of the subcontractors and the portions of the work the subcontractors will perform. If a proposal with subcontractors is selected, the offeror must provide the following information concerning each prospective subcontractor within ten working days from the date of the City's request: [a] complete name of the subcontractor, [b] complete address of the subcontractor, [c] type of work the subcontractor will be performing, [d] percentage of work the subcontractor will be providing, [e] evidence, as set out in the relevant section of this RFQ, that the subcontractor holds a valid City of Durham business license, [f] a written statement, signed by each proposed subcontractor, that clearly verifies that the subcontractor is committed to render the services required by the contract. An offeror's failure to provide this information within the time set may cause the City to consider their proposal non-responsive and reject the proposal. The substitution of one subcontractor for another may be made only at the discretion of the Project Manager and with prior written approval from the Project Manager upon receipt of a written request.
1.13
Joint Ventures Joint ventures are acceptable. If submitting a proposal as a joint venture, the offeror must submit a copy of the joint venture agreement, which identifies the principals involved and their rights and responsibilities regarding performance and payment.
1.14 Responder's Certification By signature on their proposal, responders certify that they comply with, [a] the laws of the State of North Carolina, [b] the applicable portion of the Federal Civil Rights Act of 1964, [c] the Equal Employment Opportunity Act and the regulations issued thereunder by the federal government, [d] the Americans with Disabilities Act of 1990, and the regulations issued thereunder by the federal government, [e] all terms and conditions set out in this RFQ, [f] a condition that the proposal submitted was independently arrived at, without collusion, under penalty of perjury, and [g] that their offers will remain open and valid for at least 90 days. By signature on their proposal, responders also certify that programs, services, and activities provided to the general public under the resulting contract are in conformance with the Americans with Disabilities Act of 1990, and the regulations issued thereunder by the federal government. If any responder fails to comply with [a] through [g] of this paragraph, the City of Durham reserves the right to disregard the proposal, terminate the contract, or consider the contractor in default.
1.15 Conflict of Interest The Consultant shall disclose and list any financial, business or other relationships with the City that may have an impact on the outcome of on-call services required for performance. A potential conflict of interest includes, but is not limited to, work related to contracts with land developers, current clients and other parties who may have a financial interest in the outcome of the transportation, engineering, planning and other related services. In addition, the Consultant shall provide a brief statement that the consultant firm and any sub-consultants shall be able to comply with the Conflict of Interest Statement as required in Attachments B and C. Each RFQ response shall include an affidavit from the firm and all sub-consultants that are purposed to work on development review tasks affirming that the firm and all sub-consultant(s) will NOT perform any development review for any private developer and will have no conflicts of
interest in performing the development review services requested by the City and will agree to avoid such conflicts during the term of the On-Call contract (Master Agreement) with the City of Durham.
1.16 Right to Inspect Place of Business At reasonable times, the City of Durham may inspect those areas of the contractor's place of business that are related to the performance of a contract. If the City makes such an inspection, the contractor must provide reasonable assistance.
1.17 Solicitation Advertising This solicitation has been advertised in the Carolina Times Newspaper and the Durham HeraldSun Newspaper. Also, this RFQ has been advertised on the City’s website.
1.18 News Releases News releases related to this RFQ will not be made without prior approval of the Public Information Officer, and then only in coordination with the Project Manager.
1.19 Assignment The contractor may not transfer or assign any portion of the contract without prior written approval from the Director of Public Works.
1.20 Disputes Any dispute arising out of this agreement will be resolved under the laws of North Carolina. The exclusive forum and venue for all actions arising out of this contract shall be the North Carolina General Court of Justice in Durham County. Such actions shall neither be commenced in nor removed to federal court.
1.21 Severability If any provision of the contract or agreement is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions will not be affected; and, the rights and obligations of the parties will be construed and enforced as if the contract did not contain the particular provision held to be invalid.
1.22 Federal Requirements The offeror must identify all known federal requirements that apply to the proposal, the evaluation, or the contract.
1.23 Equal Business Opportunity Program Ordinance The Department of Equal Opportunity/Equity Assurance is responsible for the Equal Business Opportunity Program. All questions about ―SDBE Professional Services Forms‖ should be referred to Deborah Giles or other department staff at (919) 560- 4180. It is the policy of the City to provide equal opportunities for City contracting for small firms owned by socially and economically disadvantaged persons doing business in the City’s Contracting Marketplace. It is further the policy of the City to prohibit discrimination against any firm in pursuit of these opportunities, to conduct its contracting activities so as to prevent such discrimination, to correct present effects of past discrimination and to resolve complaints of discrimination. This policy applies to all professional services categories. While there are no SDBE participation goals for this project, in accordance with the Ordinance, all contractors are required to provide information requested in the ―SDBE Professional Services Forms‖ package, which has been included with this Request for Proposals in Section 8. Proposals that do not contain the appropriate, completed ―Professional Services Forms‖ may be deemed non-responsive and ineligible for consideration. The ―Declaration of Performance,‖ ―Participation Documentation,‖ Managerial Profile,‖ ―Equal Opportunity Statement‖ and the ―Employee Breakdown‖ documents are required of all contractors. In lieu of ―Employee Breakdown,‖ contractors may submit a copy of the current EEO-1 form (corporate basis). Other forms in the package should be used as needed. The Department of Equal Opportunity/Equity Assurance is responsible for the Equal Business Opportunity Program. All questions about ―SDBE Professional Services Forms‖ should be referred to Deborah Giles or other department staff at (919) 560-4180. SDBE firms are allowed and encouraged to team with multiple primes. The City encourages SDBE firms to submit as a prime or team up and submit a proposal as a prime as well.
NCDOT Assurance It is the policy of the North Carolina Department of Transportation that Disadvantaged Business Enterprises (DBE) shall have the opportunity to participate in the performance of contracts financed in whole or in part by Federal funds in order to create a level playing field. The Contractor is also encouraged to give every opportunity to allow DBE participation in Supplemental Agreements. SDBE SUBCONTRACTOR PAYMENT. The Consultant’s attention is directed to the new SDBE program requirement to promptly pay and document subcontractor payments (contract section
entitled Prompt Payment to Subcontractors). The Contractor shall pay the subcontractor within seven (7) days of receipt of payment. Prior to receiving the following month’s payment, the Contractor shall document prompt payment of the subcontractors. The Contractor shall at the end of the project, document the final amount paid to each Subcontractor. The forms for monthly and end of project reporting can be found in the appendix.
SECTION TWO STANDARD PROPOSAL INFORMATION
2.01 Authorized Signature An individual authorized to bind the responder to the provisions of the RFQ must sign all proposals. Proposals must remain open and valid for at least ninety (90) days from the opening date.
2.02 Pre-proposal Conference A pre-proposal meeting will be held at 1:30 PM, on August 4, 2009 in the Audit Services Conference Room of City Hall, 101 City Hall Plaza, in the City of Durham, NC, 27701. The purpose of the conference is to discuss the On-Call RFQ, potential services to be performed with the prospective offerors and allow them to ask questions concerning the RFQ. Questions and answers will be transcribed and sent to prospective offerors as soon as possible after the meeting. Attendance to the pre-proposal meeting is not mandatory. Offerors with a disability needing accommodation should contact the Project Manager before the date set for the pre-proposal conference so that reasonable accommodation can be made.
2.03 Amendments to Proposals Amendments to or withdrawals of proposals will only be allowed if acceptable requests are received before the deadline set for receipt of proposals. No amendments or withdrawals will be accepted after the deadline.
2.04 Supplemental Terms and Conditions Proposals including supplemental terms and conditions will be accepted, but supplemental conditions that conflict with those contained in this RFQ or that diminish the City's rights under any contract resulting from the RFQ will be considered null and void. The City is not responsible for identifying conflicting supplemental terms and conditions before issuing a contract award. After award of contract: [a] if conflict arises between a supplemental term or condition included in the proposal and a term or condition of the RFQ, the term or condition of the RFQ will prevail, and [b] if the City's rights would be diminished because of application of a supplemental term or condition included in the proposal, the supplemental term or condition will be considered null and void.
2.05 Discussions with Offerors
The City may conduct discussions with offerers for the purpose of clarification. The purpose of these discussions will be to ensure full understanding of the requirements of the RFQ and proposal. Discussions will be limited to specific sections of the RFQ identified by the procurement officer. The Project Manager will only hold discussions with responders who have submitted a proposal deemed reasonably susceptible for award. Discussions, if held, will be after initial evaluation of proposals by the review committee. If modifications are made because of these discussions, they will be put in writing. Following discussions, the Project Manager may set a time for best and final proposal submissions from those responders with whom discussions were held. Proposals may be re-evaluated after receipt of best and final proposal submissions. Re-evaluation will be limited to the specific sections of the RFQ opened to discussion by the Project Manager. Responders with a disability needing accommodation should contact the Project Manager before the date set for discussions so that reasonable accommodation can be made.
2.06 Prior Experience No specific minimums have been set for this RFQ.
2.07 Evaluation of Proposals The City will use an evaluation committee to evaluate all proposals. The evaluation will be based solely on the evaluation factors set out in Section Seven of this RFQ.
2.08 Vendor Tax ID A valid Federal Tax ID must be submitted to the issuing office with the proposal or within five (5) days of the City's request.
2.09 City of Durham Business License & Other Required Licenses All organizations doing business with the City of Durham are required to comply with all state, local and federal licensing requirements. This includes obtaining a City of Durham business privilege license (if applicable). Firms selected through the RFQ process will be required to demonstrate compliance with licensing requirements. All responding firms that are not currently licensed must provide proof of application for licensure and must obtain all necessary licenses before entering into a contractual agreement with the City of Durham. To obtain a Privilege License, call (919) 560-4700.
2.10 Contract Negotiations – Master Agreements After completion of the evaluation, including any discussions held with responders during the evaluation, the City may elect to initiate execution of a Master agreement with the selected firms. The option of whether or not to initiate master agreements rests solely with the City. If
the City elects to initiate master agreements, these agreements cannot involve changes in the City's requirements or the contractor's proposal, which would, by their nature, affect the basis of the source selection and the competition previously conducted. If contract negotiations are commenced, they will be held at a location to be determined in the City of Durham, North Carolina. The responder will be responsible for their travel and per diem expenses for these negotiations.
2.11 Failure to Negotiate If the selected consultant fails to provide the information required to begin negotiations in a timely manner, or fails to negotiate in good faith, or indicates they cannot perform the contract within the budgeted funds available for the project, or the contractor and the City, after a good faith effort, simply cannot come to terms, the City may terminate negotiations with the contractor initially selected and commence negotiations with the next highest ranked responder.
2.12 Notice of Intent to Award (NIA) — Responder Notification of Selection After the completion of contract negotiations, the Project Manager will issue a written Notice of Intent to Award (NIA) and send copies to all offerors. The NIA will set out the names and addresses of all responders and identify the proposal selected for award. The scores and placement of other responders will not be part of the NIA.
SECTION THREE STANDARD CONTRACT INFORMATION 3.01 Contract Type The selected contractor will be required to sign a City of Durham generated contract. A sample contract is located in Section Eight. The actual contract may differ from the sample contract.
3.02 Contract Approval This RFQ does not, by itself, obligate the City. The City's obligation will commence when the Durham City Council approves the contract. Upon written notice to the contractor, the City may set a different starting date for the contract. The City will not be responsible for any work done by the contractor, even work done in good faith, if it occurs before the contract start date set by the City.
3.03 Proposal as a Part of the Contract Part or all of this RFQ and the successful proposal may be incorporated into the contract.
3.04 Additional Terms and Conditions The City reserves the right to add terms and conditions during contract negotiations. These terms and conditions will be within the scope of the RFQ and will not affect the proposal evaluations.
3.05 Insurance Requirements The contractor to whom this contract is awarded shall maintain commercial general liability insurance applicable to the work of this contract. Contractor shall also maintain workers' compensation insurance providing statutory benefits. Consultant shall also provide and maintain professional liability insurance coverage to protect the City of Durham from liability arising out of the performance of professional services. An insurer that is approved to do business in North Carolina shall write coverage. Insurer shall agree to provide notice to City not less than 30 days before any change in coverage. A certificate is required to evidence this insurance and shall be addressed to City of Durham, attention Finance Department, 101 City Hall Plaza, Durham, NC 27701.
3.06 Proposed Payment Procedures The City will make payments based on a negotiated payment schedule. Each billing must consist of an invoice and progress report. No payment will be made until the Project Manager has approved the progress report and invoice.
3.07 Contract Payment No payment will be made until the contract is approved by the Durham City Council and has been fully executed by all parties. Under no conditions will the City be liable for the payment of any interest charges associated with the cost of the contract.
3.08 Informal Debriefing When the contract is completed, an informal debriefing may be performed at the discretion of the Project Manager. If performed, the scope of the debriefing will be limited to the work performed by the contractor.
3.09 Termination for Default If the Project Manager determines that the contractor has refused to perform the work or has failed to perform the work with such diligence as to ensure its timely and accurate completion, the City may, by providing written notice to the contractor, terminate the contractor's right to proceed with part or all of the remaining work.
3.10 Contract Changes - Unanticipated Amendments During the course of this contract, the contractor may be required to perform additional work. That work will be within the general scope of the initial contract. When additional work is required, the Project Manager will provide the contractor a written description of the additional work and request the contractor to submit a firm time schedule for accomplishing the additional work and a firm price for the additional work. Cost and pricing data must be provided to justify the cost of such amendments. The contractor will not commence additional work until the Project Manager has secured any required City approvals necessary for the amendment and issued a written contract amendment.
3.11 Contract Invalidation If any provision of this contract is found to be invalid, such invalidation will not be construed to invalidate the entire contract.
3.12 Non-Discrimination Clause
The City of Durham opposes discrimination on the basis of race and sex and urges all of its contractors to provide a fair opportunity for minorities and women to participate in their work force and as subcontractors and vendors under city contracts.
3.13 EEO Provisions During the performance of this contract the contractor agrees as follows: a. The contractor shall not discriminate against any employee or applicant or employment because of race, color, religion, sex, national origin, political affiliation or belief, age, or handicap. The contractor shall take affirmative action to insure that applicants are employed and that employees are treated equally during employment, without regard to race, color, religion, sex, national origin, political affiliation or belief, age, or handicap. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The contractor shall post in conspicuous places, available to employees and applicants for employment, notices setting forth these provisions. b. The contractor shall in all solicitations or advertisements for employees placed by or on behalf of the contractor state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation or belief, age, or handicap. c. The contractor shall send a copy of the EEO provisions to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding. d. In the event of the contractor's noncompliance with these EEO provisions, the City may cancel, terminate, or suspend this contract, in whole or in part, and the City may declare the contractor ineligible for further City contracts. e. Unless exempted by the City Council of the City of Durham, the contractor shall include these EEO provisions in every purchase order for goods to be used in performing this contract and in every subcontract related to this contract so that these EEO provisions will be binding upon such subcontractors and vendors.
SECTION FOUR BACKGROUND INFORMATION
4.01 Background Information The City of Durham, Public Works Department requests statements of qualifications from consulting firms to provide transportation and engineering support services. The work will be assigned on an as-needed basis and will consist of a range of services, including but not limited to: preparing a scope of work for an assigned project, collecting and analyzing data, modeling, design work, environmental analysis services, preparing maps and construction drawings, reviewing plans and draft and final Traffic Impact Studies, etc. The City of Durham will select an On-Call List of six (6) to eight (8) qualified consulting firms to provide these services, and a Master Agreement will be issued to each selected firm (CONSULTANT) as work is assigned. The On-Call List will remain in effect for three years. Consultants on the On-Call list will perform on-call support services on an as-needed basis for various Public Works Department projects. They may be discrete, short term assignments or may be part of larger development review, environmental, transportation, engineering, modeling, traffic, roadway improvement, or other capital projects. The amount of compensation to the CONSULTANT will be established for each project at the time it is assigned, and payments will be made under a Supplemental Agreement executed between the City and each firm. A CONSULTANT has the option of using sub-consultants, but sub-consultants must be part of the RFQ team. The City has established no goals for the participation of Small and Disadvantaged Business Enterprise (SDBE) for each Supplemental agreement. However, firms are encouraged to make a good faith effort in including SDBE firms as part of their RFQ team. Also, small qualified firms are encouraged to team up and submit a response. In accordance with the law, the CONSULTANT shall not discriminate on the basis of race, color, national origin, or sex in the award or performance of subcontracts. Whenever possible, the Transportation Division will assign on-call firms to specific assignments on a rotating basis. However, Transportation may base an assignment on other considerations, including but not limited to the availability of personnel and the CONSULTANT’s relevant experience. The scope of work, completion schedule, and duration of each assignment will vary. Some project assignments could involve extended work durations, but typically, a project assignment will be thirty days to twelve months The On-Call firm selected for a specific project assignment shall complete all work required in accordance with Federal, State, and County requirements and obtain agency approvals and permits, as necessary
SECTION FIVE SCOPE OF WORK
5. Scope of Work & Services The City of Durham, Public Works Department requests statements of qualifications from consulting firms to provide transportation and engineering support services. The work will be assigned on an as-needed basis and will consist of a range of services, including but not limited to: preparing a scope of work for an assigned project, collecting and analyzing data, modeling, design work, environmental analysis services, preparing maps and construction drawings, reviewing plans and draft and final studies, reports, etc. In general, the selected firm’s ―on-call‖ responsibilities for assisting the City of Durham Public Works Department may include, but not be limited to, the following: 1. Performance of traffic engineering operational analysis (analysis may include unsignalized intersections, signalized intersections, coordinated signal systems, and urban and suburban highways); Development of transportation engineering design plans, specifications, and estimates (designs may include traffic signals, signs, roadways and appurtenances, pavement markings, and traffic control); Performance of transportation safety analysis (analysis may include intersection and roadway segment geometry, roadside design/maintenance, pedestrian/bicycle operations, railroad grade crossings, and human factors); Assisting with reviewing or preparing traffic impact analyses; Assisting with developing and administering land development regulations such as driveway standards, access management policies, and transportation impact study guidelines; Project planning, design, environmental analysis, construction and project management; Travel demand modeling development and analyses using the Triangle Regional Model (TRM), including model specifications, survey analysis, model updates, travel demand forecasting, sub-area model enhancements, non-motorized trip improvements, select link analysis, developing in-house modeling capabilities, and similar tasks; Performance of transportation planning analysis; thoroughfare and collector street planning; and bicycle, pedestrian, and transit mobility planning and design tasks; GIS and spatial data development, application and automation, including application and function design;
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23.
24. 25.
Database design and administration; Field Survey Support Computer engineering Assisting in developing tools, products, or procedures for meeting transportation planning responsibilities such as public involvement and community outreach; documenting environmental justice and Title VI compliance; financial analysis including documentation of project cost-effectiveness, fiscal constraint, and funding needs; land use analysis including socioeconomic forecasts and transportation impacts; and air quality analysis/conformity issues; Assisting with various technical work items including GIS mapping, data, and analysis needs; establishing comprehensive/multi-functional transportation project databases; Computer programming, and website design and content management; Performance of feasibility studies (including public involvement/meetings, development of functional plans, environmental screenings, and preparation of cost estimates); Preparing traffic calming studies (to include working with neighborhood organizations) to address traffic concerns in residential neighborhoods; Transit planning and studies, including but not limited to short-range planning, transit development plan update, services changes, ridership forecasts, etc. Taxicab studies; Preparing City of Durham street impact fee methodology updates; and Construction management of transportation projects, including sidewalks, pedestrian and bicycle facilities (trails), road widening, or intersection improvements. Preparation of hydrologic and/or hydraulic analyses, no-rise flood studies, requests for Letters Of Map Change (LOMCs) for FEMA mapped floodplains, and other stormwater drainage analyses. Development of stormwater design plans, specifications, and estimates for drainage infrastructure (open channels, culverts, and pipes) and stormwater quality works (ponds, BMPs, etc.) Stream assessment, monitoring, and classification. Other tasks and services as needed
5.01. Qualifications Narrative on the firm’s direct and relevant experience doing similar work. Indicate years of experience in doing various elements of the work tasks related to this project as well as lists and description of similar projects undertaken (similar type of services required in this RFQ). Interested firms must meet the following qualifications and possess the expertise enumerated below: Multi-modal transportation planning (highway, transit, fixed guideway, freight, bike and pedestrian). Development review Preparation of traffic impact studies Roadway/highway design and preparation of construction drawings Civil design Traffic design Signalization, illumination and channelization design Electrical design
Work zone traffic control design Preparation of estimates Preparation of specifications Environmental Assessment (EA)/ Environmental Impact Statement (EIS) and documentation Construction management of transportation projects, including sidewalks, pedestrian and bicycle facilities (trails), road widening, or intersection improvements. Architecture Landscape architecture Value engineering support and managing project delivery Website design, hosting and content management GIS application development GIS design Database design and administration Field survey support, mapping and project scoping Land-use planning and analysis. Land use development planning and urban design TOD analysis Land use scenario analysis and planning Transportation alternative evaluation. Traffic analysis Data analysis Land use Visualization Traffic simulation Sub-area model analysis Function designs, including context sensitive designs Access management Park and Ride planning Project implementation and GIS / mapping Environmental analysis Public outreach and participation strategies. Cost estimation Hydrologic and hydraulic analyses (HEC-HMS, HEC-RAS) Drainage system design Best Management Practices (BMPs) Environmental regulations and permitting (FEMA, USACE, NCDENR) Etc. 5.2. Proposal Format – RFQ Content Requirements The Request for of Qualifications (RFQ) submission may not exceed fifty (50) double-sided standard sized (81/2‖ by 11‖) pages including cover sheet, table of contents, and index sheets. Resumes included with the proposal shall not exceed four pages per person listed in the organization chart. Each page must be numbered. Costs for preparing and submitting a response to this RFQ are entirely the responsibility of the Consultant and shall NOT be charged to the City or recovered from the City in any way. The RFQ content to submit includes a cover
letter, a conflict of interest disclosure, and a summary of qualifications and experience; it also includes a schedule of costs and fees. Concise, responsive proposals include the following sections. 5.21 Transmittal (Cover) Letter - not to exceed four pages, identifying name, address and telephone number of the principal person representing the firm, signed by a person authorized to execute an agreement with the City and listing all of the attachments to the proposal. The cover letter should also include the following: A. Summary— Provide a brief summary of the firm’s RFQ submission contents, emphasizing qualifications and capabilities of the Consultant and any sub-consultants, if appropriate. The summary should indicate an understanding of the services listed in this RFQ. B. Office Location— Indicate where the work is to be performed. If the work is to be shared among firms or different offices, then identify the locations and the work to be performed in each office. The Consultant shall assign a Project Manager with an office In North Carolina. C. Insurance— Provide a brief statement that the current insurance coverage of the consultant and any sub-consultants meets the requirements, as stated below, or that the firm and any subconsultants will be able to obtain the required insurance coverage (see High Risk and Low Risk requirements in attachments B and C respectively): D. Indemnification— Provide a brief statement that the consultant firm and any sub-consultants shall be able to comply with the City indemnification requirement as shown in Attachments B and C as well as in the sample contract: E. SDBE— Provide a brief statement that the consultant firm and any sub-consultants shall comply with the City Small and Disadvantage Business Enterprise (SDBE) requirements and applicable and federal State and local regulations concerning equal employment opportunity. F. Debarment— In accordance with the Code of Federal Regulations, Title 49, Part 29, Debarment and Suspension Certification, the Consultant shall certify that the consulting firm is currently not subject to any suspensions, debarments or voluntary exclusions or ineligibility determinations by any Federal agency. G. Signature and contact information— The cover letter shall be signed by the Consultant’s Project Manager and an official authorized to negotiate and contractually bind the firm with the County regarding the requested services. The Project Manager shall be the main contact with the City for technical and contractual issues, and shall be responsible for the direction of day-today progress of a specific project assignment. Please provide the telephone number, email, and office location of the Project Manager. 5.22 Project Team – Include an organization chart for personnel to be used for the project showing the proposed principal-in-charge, project manager, and key staff. Provide a narrative description of the qualifications and experience of each key person along with their proposed responsibilities. A resume may be included for each person shown on the organization chart. If subconsultants or joint consultants are proposed, include a description of any relevant association with the proposed subconsultants, not to exceed one page each. Provide examples of past projects on which the lead firm has worked with each subconsultant. List the names, addresses, and telephone numbers of any proposed subconsultants or joint consultants.
Provide a description of the team’s project management approach, including philosophy and approach to ensure effective communication with personnel from various agencies and entities that will be involved in the project. The Consultant will notify the Project Manager, in writing, prior to any personnel changes from those specified in the Consultant’s original approved proposal. Any personnel substitutions are subject to review and approval of the Project Manager. 5.23 Statement of Qualifications and Experience – Provide a description of the firm and its expertise, including identification of the firm's primary services, office locations, ability and capacity to do the work, and professional and support staff members. Include a brief history of the firm as well as descriptions of projects completed within past five years. Provide references including names, addresses, and telephone numbers. The following items will be included: A. A summary of the firm’s overall capabilities, history, recent and related experience, and expertise. The proposed relationships among all key personnel and support staff that are expected to provide traffic on-call services should also be identified. Provide information on the firm’s experience related to previous transportation, engineering, planning, public works, and traffic impact studies for development projects. Provide information on the firm’s current work load, facilities, resources, and experience that clearly demonstrate its ability to successfully complete traffic engineering services within the typical working day constraints stated. B. A resume for each of the proposed key personnel focusing on relevant experience and the RFQ assigned function of each key person. Provide information related to previous projects. Similar information is required for each sub-consultant utilized, if any, and the approximate percentage of their contribution. The proposal should include a statement describing the firm’s commitment of the individuals proposed to perform the requested services. C. A list of similar reference projects that the proposed key personnel have completed in the last three years. The projects listed should be similar or the same as the services that will be required for the on-call services. The reference list should include: - Project description and location; - Description of services provided; - Budget performance and schedule performance; - Key personnel involved; and sub-consultants employed; - Client name, contact person, and current telephone number: (Note: If the City cannot reach a contact person at the telephone number provided, then the reference will not be considered in the proposal evaluation.) D. A description in more technical detail of at least three primary reference projects (related to any of the scope of services), completed within the last three years. The primary reference projects should demonstrate working knowledge and experience regarding the projects. Describe the approach and methodology used, including any equipment or special software. Identify the specific level of services that were performed and the work products that were produced. The description should include a level of detail to differentiate between major and minor work tasks. Describe any supplemental tasks that were deemed necessary or recommended, which enhanced outcome, reduced cost, or expedited delivery. Indicate where
the work was performed. If the work was shared among firms or different offices, identify the office locations and the work that was performed in each office. Identify the project manager’s specific responsibilities. List all subconsultants that provided services to the CONSULTANT and describe the role they performed. Identify who performed quality control and provide a percentage of time that was devoted to this function related to work effort and products. 5.24 Contract Requirements – All proposals must contain a statement that the prospective consultant has reviewed the language and provisions contained within the Sample Contract attached hereto (Section 8.03). Consultant must provide a statement indicating any issues or concerns regarding the sample contract. 5.25 Insurance Requirements – All proposals must contain a statement that liability limits shown in sample professional services contract and Attachments B and C will be met. 5.26. Schedule of Costs and Fees (Separate sealed envelope only) Respondents of this RFQ should provide a schedule of costs and fees to be delivered at the time of the RFQ submittal in a separately sealed envelope. The schedule of costs and fees may be included in the same package as the RFQ, but it should be contained in a separately sealed envelope, clearly marked ―Schedule of Costs and Fees for On-Call Services‖ and the name of the proposing consultant firm... The fee proposal shall include a current hourly rate schedule for the firm and any subconsultants to be used during the on-call services as well as the unit rates to be charged for all miscellaneous project-related services such as reproduction, delivery, etc. Rate schedules must include rates that will be effective through December 2009. Selected consultants shall be required to submit schedule of fees with each supplemental agreement. Please note that the schedule of costs and fees will include current fee schedules, personnel wage rate sheets and other costs. The firm shall provide specific hourly rates for each class of employee, specialist, and/or subconsultant. Such specific rates of compensation are to include an hourly breakdown, direct salary costs, salary additives, indirect costs, and fixed-fee or profit. Other direct costs should be set forth as independent cost items. The schedule of costs and fees shall include a separate itemization of any additional costs, such as mileage, printing, postage, and other reimbursable expenses. Please note, specific project assignments will establish fixed unit pricing and the not-to-exceed amount for each specific project assignment.
5.3 RFQ Submission Procedures and Requirements 5.31 The City reserves the right to reject any and all RFQs, or to negotiate separately with any source whatsoever in any manner necessary to serve the best interests of the City. Nonacceptance of any FRQ will be devoid of any criticism and of any implication that the qualifications or the proposals were deficient. 5.32 Costs for developing RFQs are entirely the responsibility of the Consultant and shall not be chargeable in any way to the City. All materials submitted become the property the City and may be returned only at the City’s option. 5.33 Six (6) hard copies (5 bound and 1 unbound) and ten (10) electronic (digital) copies in CD format of the Request for Qualifications, signed by an authorized representative to: Felix Nwoko, Transportation Planning Manger
City of Durham Department of Public Works, Transportation Division 101 City Hall Plaza Durham, NC 27701 Label the envelope or box containing the RFQ in the lower left corner as follows: On-Call Services RFQ Name of Submitting Firm OPEN BY SPECIAL PROJECTS DIVISION ONLY The RFQ must be delivered and received by Transportation Division no later than 4:00 p.m. on Monday, August 17, 2009. RFQs delivered after this time will be rejected and returned to the proposer unopened. 5.34 At the time of the RFQ submittal, the Consultant shall also submit a single, separate and sealed envelope containing the firm’s schedule of costs and fees. This separate sealed envelope shall be clearly marked ―Schedule of Costs and Fees for On-Call Services‖ and shall include the name of the proposing consultant firm. The contents of the sealed envelope shall follow the direction provided in Section 3.6 Schedule of Costs and Fees. 5.4 RFQ Technical Questions 5.41 General questions regarding the selection process may be directed to Felix Nwoko, Transportation Planning Manager, at the telephone number (919) 560-4366 ext 30424 or felix.nwoko@durhamnc.gov 5.42 Technical questions regarding the requested services must be submitted in writing and must be received according to the schedule in Section 5.51 Consultant Selection Schedule. Written questions should be of a technical nature to allow for the clarification of the RFQ. Please direct written questions to Felix Nwoko, preferably by email: felix.nwoko@durhamnc.govor fax to: (919) 560-4561 or deliver to: Transportation Division, Public Works Department, 101 City Hall Plaza, Durham, NC 27701. 5.43 No written technical questions regarding this RFQ will be answered after the designated time. Responses to written questions that warrant a clarification of the RFQ will be posted at http://www.durhamnc.gov and www.dchcmpo.org as an addendum. Prospective Consultants are encouraged to visit these websites for updated information, including any addenda regarding this On-Call Services RFQ.
5.5 CONSULTANT SELECTION PROCESS 5.51 Consultant Selection Schedule The City will follow the consultant selection the tentative schedule listed below, but reserves the right to modify the schedule in any manner necessary to serve the best interests of the City: Release Request for Qualifications................... Wednesday, July 22, 2009 Written Questions Submitted ............................ Friday, July 31, 2009 Pre-proposal meeting (non-mandatory)………...Tuesday, August 4, 2009 Release Response to Written Questions ..........Monday, August 10, 2009
Statement of Qualifications Due ....................... Monday, August 17, 2009, by 4:00 p.m. Notification/Scheduling Oral Interviews ............ Friday, August 28, 2009 Consultants Oral Interviews .............................. September 3 and 4, 2009 Notify Consultants of Selection..........................Wednesday, September 9, 2009 Master Agreements Preparation........................September 9-22, 2009 Agreement Council agenda submittal................ Tuesday, September 22, 2009 Council Approves Master Agreements……………Monday, October 19, 2009 5.52 Qualifications Evaluation The City will review the RFQs for completeness, clarity, and content. Each RFQ will be reviewed to determine if it meets the proposal requirements contained in Sections 5.1 1 and 5.2 The City may reject any RFQ if it is conditional, incomplete or contains irregularities. The City may waive an immaterial deviation or irregularity in an RFQ submittal without amending the RFQ requirements. The City will assemble a selection committee which will evaluate those RFQs that meet the qualification and proposal requirements, and will also select candidate firms for oral presentations and interviews. Reference checks will be conducted by the City staff according to the schedule in Section 5.51 Consultant Selection Schedule. The evaluation of the written qualifications will be based on the criteria shown in Attachment E. The selection committee will consist of members from the Transportation Division and Engineering\Stormwater Services Division of the Department of Public Works, staff members from the City EOEA and Finance departments and may include members of other City departments. Aside from the evaluation process described herein, consultants or their representatives are strictly prohibited from attempting to influence the outcome of the selection by contacting selection committee members, elected officials, City staff, or other individuals and entities involved in the process of selecting the consultant. Any such attempt to influence selection outside of the proscribed process will be grounds for disqualification. 5.53 Oral Presentation and Interview Selection Process An oral presentation and interview will be conducted with the firms that are ranked the six (6) to eight (8) highest based upon written qualifications and references. The Selection Committee may choose to increase or decrease the number of firms interviewed. Those firms invited to interviews will be notified of the dates and times of their interviews. The City anticipates that oral interviews would be arranged according to the schedule on Section 5.51 Consultant Selection Schedule. Firms will also be notified of additional information, if any, to be submitted at the oral presentation and interview. Failure to appear at the oral presentation and interview will be considered non-responsive and the firm will be eliminated from further consideration. Oral presentations and interviews would be evaluated using the criteria shown in Attachment E.
5.54 Selection Process In most cases when projects come up, they require critical project development time frames that must be met. Therefore, preference will be given to the consulting firms that demonstrate the availability of key qualified personnel and a commitment to begin work as soon as possible when needed, and will cover all of the needs and requirements of the proposed specific project assignment. Based upon the evaluation of written Statements of Qualifications reference checks and interview/oral presentation, the selection committee will select six (6) to eight (8) firms to be considered the most qualified to provide on-call services. Please note, prolonged negotiations with any firm may result in the City selecting another firm from the On-Call List, regardless of ranking, for a project specific assignment.
The sealed schedule of costs and fees of the selected consultants with the highest scores will be opened after the final scores have been tabulated and firms have been ranked for the OnCall List. Selection of the firms for the On-Call list will be based on qualifications, references, and presentation; the sealed schedule of costs and fees will be used as a starting point for negotiations with the selected firms.
5.55 Specific Project Assignments The City will select on-call consulting firms for specific project assignments on a rotating basis. However, the City may select any firm on the On-Call list based on a range of factors including, but not limited to, the specialized qualifications of key personnel, recent project experience in a specific work area, and the firm’s past performance in provided services to the City. At the time of the specifying a project assignment, the City will provide the relevant background information to the selected on-call firm. The selected firm will prepare and submit to SJCDPW a specific project assignment scope of work, cost proposal, and schedule. Specific project assignments will establish fixed unit pricing and the not-to-exceed amount for each specific project assignment. At that time, the selected firm will also delineate for the City any perceived special conditions associated with the specific project assignment. The selected firm’s scope of work, cost proposal, and schedule will be used as the starting point for negotiating a specific project assignment supplemental Agreement and/or task order. If terms to establish a Supplemental Agreement, acceptable to the City, cannot be reached in a reasonable period of time, then the City will cease negotiation with the selected firm and negotiate with another firm from the On Call list. The compensation discussed with one prospective firm will not be disclosed or discussed with another firm. This process will be repeated, if necessary, until a specific project assignment Supplemental Agreement, acceptable to the City, is negotiated. The Purchase Order will not be in force until it is approved and fully executed by the City Manager. The firm shall perform services as requested by the City, only after receipt of a fully executed Supplemental Agreement and the authorized City representative has issued a written ―Notice to Proceed‖ for each specific project assignment. 5.6 FIRM ON INACTIVE STATUS OR REMOVING A FIRM The criteria outlined below will be used to place a firm on inactive status or remove a firm from the ―On-Call‖ List. 1. If a selected firm loses their technical expertise and does not replace that expertise within two (2) months, then the firm will be put on inactive status. Replacement of technical expertise will require written City approval to allow the firm to be reinstated on the ―On-Call‖ List. 2. If a selected firm declines a specific project assignment two (2) consecutive times, then the firm will be put on inactive status. A written request from the inactive firm, providing appropriate justification, will be required to seek reinstatement on the ―On-Call‖ List. Written City approval will be required to allow the firm to be reinstated on the ―On-Call‖ List. REMOVING A FIRM: A firm may be removed from the ―On-Call‖ List for any of the following reasons as determined by the City: 1. Loss of Technical Expertise - If a firm loses their technical expertise and has not replaced that expert within three (3) months.
2. Declining work - If a firm is put on inactive status two (2) times for declining specific project assignments. 3. Responsiveness and accessibility of the Project Manager - If a Project Manager is nonresponsive and inaccessible for more than five (5) working days. 4. Poor quality control - If a firm exhibits poor quality control. 5. Poor work product and/or deliverables - If a firm produces poor work product and/or deliverables. 6. Late work milestone performance and/or late deliverables - If a firm performs work milestones late and/or delivers late work product or deliverables.
5.02 Deliverables N/A 5.03 Work Schedule The contract term and work schedule set out herein represent the City's best estimate of the schedule that will be followed. If a component of this schedule, such as the RFQ submittal date, is delayed, the rest of the schedule will be shifted by the same number of days. The length of the Master Agreements will be from the date of award, approximately October, 2009, for three (3), October 2012. The approximate contract schedule is as follows: [a] Issue RFQ, Wednesday, July 22, 2009. [b] Non-Mandatory Pre-proposal Conference, Tuesday, August 4, 2009. [c] Receive Written Proposals, Monday, August 17, 2009, by 4:00 p.m. [d] Consultant Short List by August 24-28, 2009. [e] Consultant Short List Interviews/references check/Selection and City issues Notice of Intent to Enter into Master Agreements by September 7 – September 22, 2009. [f] Council Approves Master Agreements byt, October 19, 2009,
[g] City executes Master Agreements November 2, 2009, [h] Notice to Proceed, November 9, 2009
SECTION SIX PROPOSAL FORMAT AND CONTENT 6.01 Proposal Format and Content The City discourages overly lengthy and costly proposals; however in order for the City to evaluate proposals fairly and completely, offerors should follow the format set out herein and provide all of the information requested. See Section 5 (sub-sections 3 and 4
6.02 Introduction Proposals must include the complete name and address of their firm and the name, mailing address, and telephone number of the person the City should contact regarding the proposal. Proposals must confirm that the firm will comply with all of the provisions in this RFQ, and, if applicable, provide notice that the firm qualifies as a City of Durham bidder. Proposals must be signed by a company officer empowered to bind the company. An offeror's failure to include these items in their proposals may cause their proposal to be determined to be non-responsive and the proposal may be rejected.
6.03 Understanding of the Project Offerors must provide a comprehensive narrative statement that illustrates their understanding of the requirements of the project and the project schedule.
6.04 Methodology Used for the Project Offerors must provide a comprehensive narrative statement that sets out the methodology they intend to employ and illustrates how their methodology will serve to accomplish the work and meet the City's project schedule.
6.05 Management Plan for the Project Offerors must provide a comprehensive narrative statement that sets out the management plan they intend to follow and illustrates how their plan will serve to accomplish the work and meet the City's project schedule.
6.06 Experience and Qualifications Provide an organizational chart specific to the personnel assigned to accomplish the work called for in this RFQ, illustrate the lines of authority, designate the individual responsible and accountable for the completion of each component and deliverable of the RFQ. Provide a narrative description of the organization of the project team.
Provide a personnel roster that identifies each person who will actually work on the contract and provide the following information about each person listed: [a] title, [b] resume, [c] location(s) where work will be performed, and Provide reference names and phone numbers for similar projects your firm has completed.
6.07 Cost Proposal
Do not include costs with this proposal – include cost proposal in a sealed separate envelop (please include also the completed attached level of effort spreadsheet). Please see 3.6 under Section Five.
6.08 Evaluation Criteria All proposals will be reviewed to determine if they are responsive. They will then be evaluated using the criteria set out in Section Seven.
SECTION SEVEN EVALUATION CRITERIA AND CONTRACTOR SELECTION
THE TOTAL NUMBER OF POINTS USED TO SCORE THIS CONTRACT IS 100
7.01 Understanding of the RFQ Scope of Service—20% Proposals will be evaluated against the questions set out below. [a] Does the consultant have an extensive knowledge, understanding and familiarity with the services summarized in the scope of services? [b] Does the consultant have an extensive and demonstrated understanding and knowledge in the areas of interest highlighted in the Consultant’s RFQ )? [c] How well has the responder identified pertinent issues and potential problems related to the scope of services? [d] How well has the responder demonstrated that it understands the project's time schedule and can meet it?
7.02 Methodology Used for the Project—15%
[a]
How well does the proposal document in a clear and concise manner the methodologies for undertaking various work elements and tasks associated with this On-Call Services?
[b] How well did the responder address the similar reference projects as requested in the RFQ? [c] How well does the methodology interface with the time schedule in the RFQ. Did the consultant provide fee schedule (cost estimates) and table of resource assignment? [e] Did responder demonstrate a thorough understanding of the On-call servicess that the City expects the firm to provide, and pertinent issues related to the scope and purpose of the On-Callt (Firm’s interest, understanding of all facets of the project scope and clear and concise responses to the scope of work) ? [e] Proposed innovative strategies and schedule/timeline for accomplishing the project.
7.03 Management Plan for the On-Call Services—25% Proposals will be evaluated against the questions set out below. [a] Does the proposal provide adequate explanation on the ability of the firm to complete the work in a timely manner as requested in the RFQ. How well does the management plan support all of the project requirements? [b] How well is accountability completely and clearly defined? [c] Is the organization of the project team clear (flow charts, roles and responsibilities and time line provided)? [d] How well does the management plan illustrate the lines of authority and communication? [e] To what extent does the offeror already have the hardware, software, equipment, and licenses necessary to perform the contract? [f] Adherence to the City’s SBDE program. [g] Is the proposal practical and feasible?
[h] Is the proposal submitted responsive to all material requirements in the RFQ? [i] Identification of personnel who would actually work on the proposed project, indicating educational background, experience, availability (including current workload) and ability of staff members in the firm assigned to this project to complete the project on the required schedule.
7.04 Experience and Qualifications—40% Identification of personnel who would actually work on the proposed project, indicating educational background, experience, availability (including current workload) and ability of staff members in the firm assigned to this project to complete the project on the required schedule. Proposals will be evaluated against the questions set out below. Questions regarding the personnel: [a] Does the consultant have an extensive knowledge, relevant and extensive experience and skills in accomplishing services in which the firm expressed interest in?
[b] Does the consultant have an extensive and demonstrated experience working on similar projects? How many similar projects have key members worked on?
[c] Do the individuals assigned to the project/services have extensive, direct and relevant experience and skills for accomplishing tasks and work elements as described in this RFQ? [d] Are resumes complete and do they demonstrate backgrounds that would be desirable for individuals engaged in the work the services require? [e] How extensive is the applicable education and experience of the personnel designated to work on the project? [f] What is the extent of the firm’s experience, knowledge, ability and familiarity with the project? [g] Has the firm provided a list of references for similar project performed by firm and designated key personnel? Questions regarding the firm:
[h] How well has the firm demonstrated experience in completing similar projects on time and within budget? [i] How successful is the general history of the firm regarding timely and successful completion of projects? Has the firm provided letters of reference from previous clients?
[j]
[k] Demonstrated capabilities of the firm/sub-consultant team? If a subcontractor will perform work on the contract, how well do they measure up to the evaluation used for the offeror?
SECTION EIGHT ATTACHMENTS Attachment A.1 Conflict of Interest Affidavit
State of ________________ Affidavit County of ______________
I, _____________________, on behalf, and as authorized representative of, __________________(hereinafter, ―Consulting Firm‖), affirm and attest that the Consulting Firm presently has no interest that has not been previously disclosed to the City; and, shall not acquire any interest, direct or indirect, which could conflict in any manner or degree with the performance of services required to be performed; and, in the event of change in either private interests or services required, the CONSULTANT will immediately raise with the City any question regarding possible conflict of interest which may arise as a result of such change. At the City’s discretion, a potential conflict of interest may be waived or factored into final award decisions and/or a modified scope of work
______________________________ Affiant
Sworn to (or affirmed) and subscribed before me this _____________ day of ______________, 200____.
Official Seal Notary Public
My commission expires _________________, 2009_.
Attachment A.2
State of ________________ Affidavit County of ______________
______________________, appearing before the undersigned notary and being duly sworn, says that:
He (she), _____________________ affirms that he (she) has not engaged in collusion with any City employee(s), other person, corporations or firms relating to this bid, proposals or quotations. He (she) understands collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards.
______________________________ Affiant
Sworn to (or affirmed) and subscribed before me this _____________ day of ______________, 2009.
Official Seal Notary Public
My commission expires _________________, 2009.
Attachment B Transportation On Call Design Engineer-- High Risk
INSURANCE and INDEMNIFICATION
1.
General Insurance Requirements Workers’ Compensation CONSULTANT shall have and maintain, during the period of this Agreement and Supplemental Agreements, Worker's Compensation and Employer’s Liability Insurance with a company or companies authorized to do business in the State of North Carolina, for the protection of CONSULTANT's employees, as required by law of any employer. Vehicle Liability CONSULTANT shall also provide and maintain in full force and effect during the time of this Agreement and Supplemental Agreements, insurance covering the operation of automobiles and other vehicles in a company authorized to do business in North Carolina and satisfactory to CITY, protecting CONSULTANT and CITY against liability from damages because of injuries, including death, suffered by any person or persons other than employees of CONSULTANT, and liability or damages to property, arising from or growing out of CONSULTANT's operations in connection with the performance of this Agreement and Supplemental Agreements. Such insurance shall covered owned, non-owned, and hired vehicles and shall provide combined single limits of not less than One Million Dollars ($1,000,000) per accident. Commercial General Liability CONSULTANT shall maintain commercial general liability insurance covering premises/operations, products/completed operations, broad form property damage, contractual liability, independent contractors (if any), and XCU coverage (explosion, collapse, and underground) if any apply to the work of this contract. Coverage shall be maintained with an insurance company authorized to do business in North Carolina and satisfactory to CITY. Such insurance shall provide, at a minimum, combined single limits of $3,000,000. The City of Durham, North Carolina, it officers, employees, and elected officials shall be named as additional insured. The additional insured coverage must be evidenced by either an original of the endorsement to effect the coverage, or, if blanket coverage is provided, then the agent shall indicate the form number in the proper section of the certificate of insurance.
2.
Professional Liability Insurance CONSULTANT shall also provide and maintain Professional Liability Insurance coverage to protect CITY from liability arising out of the performance of professional services, if any, under this Agreement and Supplemental Agreements. Such coverage shall be in the sum of not less
than Three Million Dollars ($3,000,000). Prior written approval of the CITY shall be required if CONSULTANT maintains a deductible greater than $50,000. 3. Indemnification
(a) To the maximum extent allowed by law, the Consultant shall defend, indemnify, and save harmless Indemnitees from and against all Charges that arise in any manner from, in connection with, or out of this contract as a result of acts or omissions of the Consultant or subcontractors or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. In performing its duties under this subsection “a,” the Counsultant shall at its sole expense defend Indemnitees with legal counsel reasonably acceptable to City. (b) Definitions. As used in subsections “a” above and “c” below -- “Charges” means claims, judgments, costs, damages, losses, demands, liabilities, duties, obligations, fines, penalties, royalties, settlements, and expenses (included without limitation within “Charges” are (1) interest and reasonable attorneys' fees assessed as part of any such item, and (2) amounts for alleged violations of sedimentation pollution, erosion control, pollution, or other environmental laws, regulations, ordinances, rules, or orders -- including but not limited to any such alleged violation that arises out of the handling, transportation, deposit, or delivery of the items that are the subject of this contract). “Indemnitees” means City and its officers, officials, independent contractors, agents, and employees, excluding the Contractor (c) Other Provisions Separate. Nothing in this section shall affect any warranties in favor of the City that are otherwise provided in or arise out of this contract. This section is in addition to and shall be construed separately from any other indemnification provisions that may be in this contract. (d) Survival. This section shall remain in force despite termination of this contract (whether by expiration of the term or otherwise) and termination of the services of the Consultant under this contract. (e) Limitations of the Consultant’s Obligation. If this section is in, or is in connection with, a contract relative to the design, planning, construction, alteration, repair or maintenance of a building, structure, highway, road, appurtenance or appliance, including moving, demolition and excavating connected therewith, then subsection “a” above shall not require the Consultant to indemnify or hold harmless Indemnitees against liability for damages arising out of bodily injury to persons or damage to property proximately caused by or resulting from the negligence, in whole or in part, of Indemnitees.
Attachment C
Transportation On Call Design Engineer-- Low Risk
INSURANCE and INDEMNIFICATION
1.
General Insurance Requirements Workers’ Compensation CONSULTANT shall have and maintain, during the period of this Agreement and Supplemental Agreements, Worker's Compensation and Employer’s Liability Insurance with a company or companies authorized to do business in the State of North Carolina, for the protection of CONSULTANT's employees, as required by law of any employer. Vehicle Liability CONSULTANT shall also provide and maintain in full force and effect during the time of this Agreement and Supplemental Agreements, insurance covering the operation of automobiles and other vehicles in a company authorized to do business in North Carolina and satisfactory to CITY, protecting CONSULTANT and CITY against liability from damages because of injuries, including death, suffered by any person or persons other than employees of CONSULTANT, and liability or damages to property, arising from or growing out of CONSULTANT's operations in connection with the performance of this Agreement and Supplemental Agreements. Such insurance shall covered owned, non-owned, and hired vehicles and shall provide combined single limits of not less than One Million Dollars ($1,000,000) per accident. Commercial General Liability CONSULTANT shall maintain commercial general liability insurance covering premises/operations, products/completed operations, broad form property damage, contractual liability, independent contractors (if any), and XCU coverage (explosion, collapse, and underground) if any apply to the work of this contract. Coverage shall be maintained with an insurance company authorized to do business in North Carolina and satisfactory to CITY. Such insurance shall provide, at a minimum, combined single limits of $1,000,000. The City of Durham, North Carolina, it officers, employees, and elected officials shall be named as additional insured. The additional insured coverage must be evidenced by either an original of the endorsement to effect the coverage, or, if blanket coverage is provided, then the agent shall indicate the form number in the proper section of the certificate of insurance.
2.
Professional Liability Insurance CONSULTANT shall also provide and maintain Professional Liability Insurance coverage to protect CITY from liability arising out of the performance of professional services, if any, under this Agreement and Supplemental Agreements. Such coverage shall be in the sum of not less than One Million Dollars ($1,000,000). Prior written approval of the CITY shall be required if CONSULTANT maintains a deductible greater than $50,000.
3.
Indemnification
(a) To the maximum extent allowed by law, the Consultant shall defend, indemnify, and save harmless Indemnitees from and against all Charges that arise in any manner from, in connection with, or out of this contract as a result of acts or omissions of the Consultant or subcontractors or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. In performing its duties under this subsection “a,” the Counsultant shall at its sole expense defend Indemnitees with legal counsel reasonably acceptable to City. (b) Definitions. As used in subsections “a” above and “c” below -- “Charges” means claims, judgments, costs, damages, losses, demands, liabilities, duties, obligations, fines, penalties, royalties, settlements, and expenses (included without limitation within “Charges” are (1) interest and reasonable attorneys' fees assessed as part of any such item, and (2) amounts for alleged violations of sedimentation pollution, erosion control, pollution, or other environmental laws, regulations, ordinances, rules, or orders -- including but not limited to any such alleged violation that arises out of the handling, transportation, deposit, or delivery of the items that are the subject of this contract). “Indemnitees” means City and its officers, officials, independent contractors, agents, and employees, excluding the Contractor (c) Other Provisions Separate. Nothing in this section shall affect any warranties in favor of the City that are otherwise provided in or arise out of this contract. This section is in addition to and shall be construed separately from any other indemnification provisions that may be in this contract. (d) Survival. This section shall remain in force despite termination of this contract (whether by expiration of the term or otherwise) and termination of the services of the Consultant under this contract. (e) Limitations of the Consultant’s Obligation. If this section is in, or is in connection with, a contract relative to the design, planning, construction, alteration, repair or maintenance of a building, structure, highway, road, appurtenance or appliance, including moving, demolition and excavating connected therewith, then subsection “a” above shall not require the Consultant to indemnify or hold harmless Indemnitees against liability for damages arising out of bodily injury to persons or damage to property proximately caused by or resulting from the negligence, in whole or in part, of Indemnitees.
Attachment D : SCOPE OF SERVICES - CHECK LISTS
Interest of Firm (x) Firms ability & capability (x) No of staff available to perform services Avg. Years of experience (key personnel)
No.
1
2
3 4
5 6
7
8 9
10
11 12
13
14
Description of Scope of Services Performance of traffic engineering operational analysis (analysis may include unsignalized intersections, signalized intersections, coordinated signal systems, and urban & suburban highways. Development of transportation engineering design plans, specifications, and estimates (designs may include traffic signals, signs, roadway and appurtenances, pavement markings, and traffic control). Performance of transportation safety analysis (analysis may include intersection & roadway segment geometry, roadside design/maintenance, pedestrian/bicycle operations, railroad grade crossings, and human factors). Assisting with reviewing traffic impact analyses. Assisting with developing and administering land development regulations such as driveway standards, access management policies, and transportation impact study guidelines. Project planning, design, environmental analysis, construction and project management. Travel demand modeling development and analyses using the Triangle Regional Model (TRM), including model specification, survey analysis, model update, travel demand forecasting, sub-area model enhancements, nonmotorized trip improvements, select link analysis, developing in-house modeling capabilities, etc. Performance of transportation planning analysis; thoroughfare and collector street planning; and bicycle, pedestrian, and transit mobility issues. GIS and spatial data development, application and automation. Assisting in developing tools, products, or procedures for meeting transportation planning responsibilities such as public involvement and community outreach; documenting environmental justice and Title VI compliance; financial analysis including documentation of project costeffectiveness, fiscal constraint, and funding needs; land use analysis including socioeconomic forecasts and transportation impacts; and air quality analysis/conformity issues. Assisting with various technical work items including GIS mapping, data, and analysis needs; establishing comprehensive/multi-functional transportation project databases. Computer programming, and website design and content management. Performance of Feasibility Studies (includes public involvement/meetings, development of functional plans, environmental screening, and preparation of costs estimates). Preparing traffic calming studies (to include working with neighborhood organizations) to address traffic concerns in residential neighborhoods. Transit planning and studies, including but not limited to short-range planning, transit development plan update, services changes, ridership forecasts, etc. Taxi cab studies;.
15 16
17
18
Preparing City of Durham street impact fee methodology updates. Construction and/or management of transportation projects, including sidewalks, pedestrian and bicycle facilities (trails), road widening, intersection improvements.
Appendix E
On-Call Services Evaluation Criteria
(a) (b)
1 1. 1 1. 2 1. 3 1. 4
WRITTEN RESPONSE Understanding of On-Call Services RFQ Methodology and Approach Management Plan Experience and Qualification Total Written Response
Max score 20 15 25 40 100
score
2 2. 1 2. 2 2. 3 2. 4
ORAL PRESENTATION/INTERVIEW Firm's overall capabilities Similar referenced project and primary refenced projects as requested Demonstrated knowledge of required work services Local Presence and demonstrated sensitivity to local issues Total Oral Interview Score TOTAL WRITTEN + ORAL INTERVIEW 10 5 5 5 25 125
8.03 Sample Contract
This contract is made and entered into as of the _____ day of ___________________, 20_____, by the City of Durham (―City‖) and [name of firm] (―Contractor‖), [Indicate type of entity, for instance: a corporation organized and existing under the laws of [name of State]; a professional corporation organized and existing under the laws of [name of State]; a professional association organized and existing under the laws of [name of State]; a limited partnership organized under the laws of [name of State]; a sole proprietorship; or a general partnership]. Sec. 1. Background and Purpose. [Several sentences are usually plenty.] Sec. 2. Services and Scope to be Performed. The Contractor shall [state the services to be provided and the schedule for those services.]. In this contract, ―Work‖ means the services that the Contractor is required to perform pursuant to this contract and all of the Contractor’s duties to the City that arise out of this contract. Sec. 3. Complete Work without Extra Cost. Except to the extent otherwise specifically stated in this contract, the Contractor shall obtain and provide, without additional cost to the City, all labor, materials, equipment, transportation, facilities, services, permits, and licenses necessary to perform the Work. Sec. 4. Compensation. The City shall pay the Contractor for the Work as follows: [Describe the timing of payments, how amounts are calculated, etc. List the kinds of expenses, if any, that the City will reimburse.]. The City shall not be obligated to pay the Contractor any payments, fees, expenses, or compensation other than those authorized by this section. Sec. 5. Contractor’s Billings to City. The Contractor shall send invoices to the City on a monthly basis for the amounts to be paid pursuant to this contract. Each invoice shall document, to the reasonable satisfaction of the City: such information as may be reasonably requested by the City. [City staff - Add any special requirements or detail needed in the invoices.] Within twenty days after the City receives an invoice, the City shall send the Contractor a check in payment for all undisputed amounts contained in the invoice. Sec. 6. Insurance. Workers’ Compensation Insurance CONSULTANT shall have and maintain, during the period of this Agreement and Supplemental Agreements, Worker's Compensation and Employer’s Liability Insurance with a company or companies authorized to do business in the State of North Carolina, for the protection of CONSULTANT's employees, as required by law of any employer (Employers’ liability, with a limit of not less than $1,000,000). Automobile Liability Insurance CONSULTANT shall also provide and maintain in full force and effect during the time of this Agreement and Supplemental Agreements, insurance covering the operation of automobiles and other vehicles in a company authorized to do business in North Carolina and satisfactory to CITY, protecting CONSULTANT and CITY against liability from damages because of injuries, including death, suffered by any person or persons other than employees of CONSULTANT, and liability or damages to property, arising from or growing out of CONSULTANT's operations
in connection with the performance of this Agreement and Supplemental Agreements. Such insurance shall covered owned, non-owned, and hired vehicles and shall provide combined single limits of not less than One Million Dollars ($1,000,000) per claim applicable to this contract. The City of Durham must be named additional insured. Commercial General Liability CONSULTANT shall maintain commercial general liability insurance covering premises/operations, products/completed operations (this coverage shall be maintained for 6 years following the date of acceptance of the completed building by the City), broad form property damage, contractual liability, independent contractors (if any), and XCU coverage (explosion, collapse, and underground) if any apply to the work of this contract. Coverage shall be maintained with an insurance company authorized to do business in North Carolina and satisfactory to CITY. Such insurance shall provide, at a minimum, combined single limits of $1,000,000. The City of Durham, North Carolina, must be named as additional insured. The additional insured coverage must be evidenced by either an original of the endorsement to effect the coverage, or, if blanket coverage is provided, then the agent shall indicate the form number in the proper section of the certificate of insurance. Professional Liability Insurance CONSULTANT shall also provide and maintain Professional Liability Insurance coverage to protect CITY from liability arising out of the performance of professional services, if any, under this Agreement and Supplemental Agreements. Such coverage shall be in the sum of not less than One Million Dollars ($1,000,000). Prior written approval of the CITY shall be required if CONSULTANT maintains a deductible greater than $10,000.
Insurance shall be provided by: companies authorized to do business in the State of North Carolina companies with Best rating of A or better. Insurance shall be evidenced by a certificate: providing notice to the City of not less than 30 days prior to cancellation or reduction of coverage certificates shall be addressed to: City of Durham, North Carolina attention: Finance Director 101 City Hall Plaza Durham, NC 27701 both the insurance certificate and the additional insured endorsement must be originals and must be approved by the City's Finance Director before Contractor can begin any work under this contract. Sec. 7. Performance of Work by City. If the Contractor fails to perform the Work in accordance with the schedule referred to in section ____ above, the City may, in its discretion, in order to bring the project closer to the schedule, perform or cause to be performed some or all of the Work, and doing so shall not waive any of the City’s rights and remedies. Before doing so, the City shall give the Contractor notice of its intention. The Contractor shall reimburse the City for additional costs incurred by the City in exercising its right to perform or cause to be performed some or all of the Work pursuant to this
section. Sec. 8. Attachments. The following attachments are made a part of this contract: Attachment A [Insert title of attachment] containing [insert number] page(s). Attachment B [Insert title of attachment] containing [insert number] page(s). In case of conflict between an attachment and the text of this contract excluding the attachment, the text of this contract shall control. Sec. 9. Notice. (a) All notices and other communications required or permitted by this contract shall be in writing and shall be given either by personal delivery, fax, or certified United States mail, return receipt requested, addressed as follows: To the City: [Insert name and department] City of Durham 101 City Hall Plaza Durham, NC 27701 The fax number is (919)______. To the Contractor: [Insert name and address] The fax number is ___________. (b) Change of Address. Date Notice Deemed Given. A change of address, fax number, or person to receive notice may be made by either party by notice given to the other party. Any notice or other communication under this contract shall be deemed given at the time of actual delivery, if it is personally delivered or sent by fax. If the notice or other communication is sent by United States mail, it shall be deemed given upon the third calendar day following the day on which such notice or other communication is deposited with the United States Postal Service or upon actual delivery, whichever first occurs. Sec. 10. Indemnification. (a) To the maximum extent allowed by law, the Contractor shall defend, indemnify, and save harmless Indemnitees from and against all Charges that arise in any manner from, in connection with, or out of this contract as a result of acts or omissions of the Contractor or subcontractors or anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. In performing its duties under this subsection "a", the Contractor shall at its sole expense defends Indemnitees with legal counsel reasonably acceptable to City. (b) Definitions. As used in subsections "a" above and "c" below -- "Charges" means claims, judgments, costs, damages, losses, demands, liabilities, duties, obligations, fines, penalties, royalties, settlements, and expenses (included without limitation within "Charges" are (1) interest and reasonable attorneys' fees assessed as part of any such item, and (2) amounts for alleged violations of sedimentation pollution, erosion control, pollution, or other environmental laws, regulations, ordinances, rules, or orders -including but not limited to any such alleged violation that arises out of the handling, transportation, deposit, or delivery of the items that are the subject of this contract). "Indemnitees" means City and its officers, officials, independent contractors, agents, and employees, excluding the Contractor (c) Other Provisions Separate. Nothing in this section shall affect any warranties in favor of the City that are otherwise provided in or arise out of this contract. This section is in addition to and shall be construed separately from any other indemnification provisions that may be in this contract. (d) Survival. This section shall remain in force despite termination of this contract (whether by expiration of
the term or otherwise) and termination of the services of the Contractor under this contract. (e) Limitations of the Contractor's Obligation. If this section is in, or is in connection with, a contract relative to the design, planning, construction, alteration, repair or maintenance of a building, structure, highway, road, appurtenance or appliance, including moving, demolition and excavating connected therewith, then subsection "a" above shall not require the Contractor to indemnify or hold harmless Indemnitees against liability for damages arising out of bodily injury to persons or damage to property proximately caused by or resulting from the negligence, in whole or in part, of Indemnitees. Sec. 11. Miscellaneous (a) Choice of Law and Forum. This contract shall be deemed made in Durham County, North Carolina. This contract shall be governed by and construed in accordance with the law of North Carolina. The exclusive forum and venue for all actions arising out of this contract shall be the North Carolina General Court of Justice, in Durham County. Such actions shall neither be commenced in nor removed to federal court. This section shall not apply to subsequent actions to enforce a judgment entered in actions heard pursuant to this section. (b) Waiver. No action or failure to act by the City shall constitute a waiver of any of its rights or remedies that arise out of this contract, nor shall such action or failure to act constitute approval of or acquiescence in a breach there under, except as may be specifically agreed in writing. (c) Performance of Government Functions. Nothing contained in this contract shall be deemed or construed so as to in any way stop, limit, or impair the City from exercising or performing any regulatory, policing, legislative, governmental, or other powers or functions. (d) Severability. If any provision of this contract shall be unenforceable, the remainder of this contract shall be enforceable to the extent permitted by law. (e) Assignment. Successors and Assigns. Without the City's written consent, the Contractor shall not assign (which includes to delegate) any of its rights (including the right to payment) or duties that arise out of this contract. Unless the City otherwise agrees in writing, the Contractor and all assignees shall be subject to all of the City’s defenses and shall be liable for all of the Contractor’s duties that arise out of this contract and all of the City’s claims that arise out of this contract. Without granting the Contractor the right to assign, it is agreed that the duties of the Contractor that arise out of this contract shall be binding upon it and its heirs, personal representatives, successors, and assigns. (f) Compliance with Law. In performing all of the Work, the Contractor shall comply with all applicable law. (g) City Policy. THE CITY OPPOSES DISCRIMINATION ON THE BASIS OF RACE AND SEX AND URGES ALL OF ITS CONTRACTORS TO PROVIDE A FAIR OPPORTUNITY FOR MINORITIES AND WOMEN TO PARTICIPATE IN THEIR WORK FORCE AND AS SUBCONTRACTORS AND VENDORS UNDER CITY CONTRACTS. (h) EEO Provisions. During the performance of this Contract the Contractor agrees as follows: (1) The Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, political affiliation or belief, age, or handicap. The Contractor shall take affirmative action to insure that applicants are employed and that employees are treated equally during employment, without regard to race, color, religion, sex, national origin, political affiliation or belief, age, or handicap. Such action shall include but not be limited to the following: employment, upgrading, demotion, transfer, recruitment or advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The
Contractor shall post in conspicuous places, available to employees and applicants for employment, notices setting forth these EEO provisions. (2) The Contractor shall in all solicitations or advertisement for employees placed by or on behalf of the Contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation or belief, age, or handicap. (3) The Contractor shall send a copy of the EEO provisions to each labor union or representative of workers with which it has a collective bargaining agreement or other contract or understanding. (4) In the event of the Contractor's noncompliance with these EEO provisions, the City may cancel, terminate, or suspend this contract, in whole or in part, and the City may declare the Contractor ineligible for further City contracts. (5) Unless exempted by the City Council of the City of Durham, the Contractor shall include these EEO provisions in every purchase order for goods to be used in performing this contract and in every subcontract related to this contract so that these EEO provisions will be binding upon such subcontractors and vendors. (i) SDBE. The Contractor shall comply with all applicable provisions of Chapter 26 of the Durham City Code (the Small and Disadvantaged Business Enterprises ordinance), as amended from time to time. The failure of the Contractor to comply with that chapter shall be a material breach of contract, which may result in the rescission, or termination of this contract and/or other appropriate remedies in accordance with the provisions of that chapter, this contract, and State law. The final version of all SDBE documents and information submitted by the Contractor and approved by the City of Durham are a legal and binding part of this contract. (j) No Third Party Rights Created. This contract is intended for the benefit of the City, the Contractor, and not any other person. (k) Principles of Interpretation and Definitions. In this contract, unless the context requires otherwise: (1) the singular includes the plural and the plural the singular. The pronouns ―it‖ and ―its‖ include the masculine and feminine. References to statutes or regulations include all statutory or regulatory provisions consolidating, amending, or replacing the statute or regulation. References to contracts and agreements shall be deemed to include all amendments to them. The words "include", "including", etc. mean include, including, etc. without limitation. (2) References to a "Section‖ or ―section" shall mean a section of this contract. (3) ―Contract‖ and ―Agreement‖, whether or not capitalized, refer to this instrument. (4) Titles of sections, paragraphs, and articles are for convenience only, and shall not be construed to affect the meaning of this contract. (5) ―Duties‖ includes obligations. (6) The word "person" includes natural persons, firms, companies, associations, partnerships, trusts, corporations, governmental agencies and units, and other legal entities. (7) The word ―shall‖ is mandatory. (8) The word ―day‖ means calendar day. (l) Modifications. Entire Agreement. A modification of this contract is not valid unless signed by both parties and otherwise in accordance with requirements of law. Further, a modification is not enforceable against the City unless the City Manager or a deputy or assistant City Manager signs it for the City. This contract contains the entire agreement between the parties pertaining to the subject matter of this contract. With respect to that subject matter, there are no promises, agreements, conditions, inducements, warranties, or understandings, written or oral, expressed or implied, between the parties, other than as set forth or referenced in this contract. IN WITNESS WHEREOF, the City and the Contractor have caused this contract to be executed under seal themselves or by their respective duly authorized agents or officers.
This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act. ___________________________ ______________ City's finance officer Date
8.04 Equal Business Opportunity Ordinance
CITY OF DURHAM SMALL DISADVANTAGED BUSINESS ENTERPRISE PROGRAM PROFESSIONAL SERVICES FORMS
Revised 06/08
Mailing Address:
101 City Hall Plaza Durham, North Carolina 27701 Phone: 919-560-4180 Facsimile: 919-560-4513
Street Address:
302 East Pettigrew Street, C-180 Durham, North Carolina 27701
CITY OF DURHAM EQUAL BUSINESS OPPORTUNITY PROGRAM
Policy Statement It is the policy of the City to provide equal opportunities for City contracting to small firms owned by socially and economically disadvantaged persons doing business in the City’s Contracting Marketplace. It is further the policy of the City to prohibit discrimination against any firm in pursuit of these opportunities, to conduct its contracting activities so as to prevent such discrimination, to correct the present effects of past discrimination and to resolve complaints of discrimination. Goals To increase the dollar value of all City contracts for goods and services awarded to small disadvantaged business enterprises, it is a desire of the City that the contractor will voluntarily undertake efforts to increase the participation of socially and economically disadvantaged individuals at higher skill and responsibility levels within non-minority firms engaged in contracting and subcontracting with the City. The Equal Opportunity/Equity Assurance Director shall establish project specific goals for each project or contract based upon the availability of small disadvantaged business enterprises (SDBE’s) within the defined scope of work, delineated into percentages of the total value of the work.
Equal Business Opportunity Ordinance SDBE Participation Documentation
If applicable information is not submitted with your proposal, your proposal will be deemed non-responsive. Declaration of Performance must be completed and submitted with your proposal. SDBE Participation Documentation must be used to document participation of Small Disadvantaged
Business Enterprise (SDBE) on Professional Services projects. All SDBEs must be certified by the City of Durham’s Equal Opportunity/Equity Assurance Department prior to submission date. If a business listed has not been certified, the amount of participation will be reduced from the total utilization. Managerial Profile must be used to list the managerial persons in your workforce who will be participating in this project. Equal Employment Opportunity Statement for your company must be completed and submitted with your proposal. Employee Breakdown must be completed and submitted for the location providing the service/commodity. If the parent company will be involved in providing the service/commodity on the City contract, a consolidated employment breakdown must be submitted. Letter of Intent to Perform as a Sub-consultant/Subcontractor must be completed for SDBEs proposed to perform on a contract. This form must be submitted with the proposal. Post Proposal Submission SDBE Deviation Post proposal submission SDBE deviation participation documentation must be used to report and deviation from SDBE participation either prior to or subsequent to startup of the project. The Equal Opportunity/Equity Assurance Department must be notified if the proposed sub-consultant/subcontractor is unable to perform and for what reasons. Substitutions of sub-consultants/subcontractor, both prior to and after awarding of a contract, are subject to City approval. SDBE Goals Not Met/Documentation of Good Faith Efforts It is the responsibility of consultants/contractors to make good faith efforts. Good Faith Efforts means the sum total of efforts by a particular business to provide equitable participation of socially and economically disadvantaged employees and sub-consultants/subcontractors.
Whenever contract alternatives, amendments or extra work orders are made individually or in the aggregate, which increase the total value of the original contract, the consultant must make a good faith effort to increase SDBE participation such that the amounts subcontracted are consistent with the established goals. SELECTION OF CONSULTANTS/CONTRACTORS FOR ARCHITECTURAL/ENGINEERING AND OTHER PROFESSIONAL SERVICES
Goal The purpose is to provide Small Disadvantaged Businesses equal opportunities for participation on City of Durham contracts. Definition of the Scope of the Selection Policy The Equal Opportunity/Equity Assurance Director shall establish SDBE participation goals for each contract to be awarded by the City. Project specific goals for each project or contract will be based upon the availability of small disadvantaged business enterprises (SDBE’s) within the defined scope of work, delineated into percentages of the total value of the work.
In addition to SDBE’s specifically certified by the City and listed in a database maintained by the EO/EA Department, the City of Durham may consider a formal certification of another entity to determine whether an applicant meets requirements of the Equal Business Opportunity Program, provided that the City Manager or designee determines that the certification standards of such entity are comparable to those of the City. The City of Durham has determined that the following certifications are comparable to its own and may be used by bidders/proposers: North Carolina Department of Transportation (N.C. DOT), United States Small Business Administration (U.S. SBA) and Raleigh-Durham Airport Authority (RDU). In lieu of SDBE’s listed in its SDBE System, the City of Durham will accept women and minority firms certified by N.C. DOT, U.S. SBA and RDU as meeting its SDBE goal requirements provided the bidder/proposer submits evidence that the firm is currently certified by one of the stated entities at the time of bid/proposal. Failure to provide evidence of certification may disqualify the firm’s participation for the purpose of meeting SDBE goals. Any firm submitted in this manner will be contacted and urged to complete an abbreviated certification process with the City of Durham. For purposes of this document and associated forms, any reference to a “City Certified SDBE,” an “SDBE certified by the City” or similar reference shall include reference to a qualified women or minority owned firm certified and approved in accordance with the above paragraphs, even where specific reference is made to the City SDBE database.
Small Disadvantaged Business Proposal Requirements The prime consultant/contractor shall submit a proposal in accordance with the City of Durham’s request for Proposal. In addition, the prime consultant/contractor must submit all required Professional Services SDBE Forms. Selection Committee for Professional Services A selection committee shall be established to be composed of the following: City Manager or a designated representative of this office; Director of Finance or a designated representative of this office; department head responsible for the project; City Engineer if engineering services are involved; the Equal Opportunity/Equity Assurance Director and Purchasing Manager. Other representatives shall be called upon as needed based on their areas of expertise.
The committee shall screen the proposals based on the following criteria: 1. Firms; interest in the project; 2. Current work in progress by firm; 3. Past experience with similar projects; 4. General proposal for carrying out the required work; 5. Designation of key personnel who will handle the project, with resume for each; 6. Proposed associate consultants/contractors, SDBE subconsultants; 7. Indication of capability for handling project; 8. Familiarity with the project; 9. References; 10. SDBE Participation; and 11. Documentation of Good Faith efforts.
After ranking the firms presenting proposals based on the above criteria, interviews will be conducted by the selection committee with the top ranked firms (3-5). The contracting department will make the final recommendation, prepare contracts for review by the City Attorney, and prepare the recommendation for the City Council including the following: 1. Description and scope of the project; 2. Recommended firm; 3. Contract cost; 4. Time limits; 5. Basis for selection; 6. Source for funding; 7. Equal Business Opportunity Ordinance compliance; and 8. Recommendation that the contract be approved by the City Council. Contract Award A provision must be written in each contract with an architect or engineer requiring them to work with Equal Opportunity/Equity Assurance Department in creating and identifying separate work. Project Evaluation
An evaluation shall be made of each contract after its completion to be used in consideration of future professional services contracts. The evaluation shall cover appropriate items from the check list for ranking applicants. A copy of the evaluation shall be given to the consultant, and any comment he/she cares to make shall be included in the files.
DECLARATION OF PERFORMANCE BY CONSULTANT/CONTRACTOR
Briefly address each of the following items: 1. A brief synopsis of the company and the products/services it provides:
2.
Describe the normal procedure used on a bid of this type, giving the flow of purchase from the company to the ultimate purchaser:
3.
List anyone outside of your company with whom you will contract on this bid:
The undersigned consultant/contractor certifies that: (check appropriate box) a) _____ It is the normal business practice of the consultant/contractor to perform all elements of the contract with its own workforce without the use of subcontractors/vendors; and
b) _____ That the above documentation demonstrates this firm’s capabilities to perform all elements of
the contract with its own work force or without the use of subcontractors/vendors. c) _____ The vendor/contractor will use a subconsultant(s) in the fulfillment of this scope of work.
Date
Authorized Signature
PARTICIPATION DOCUMENTATION (TO BE COMPLETED BY PRIME CONSULTANT/CONTRACTOR ONLY) Names of all firms Project (including prime and subconsultants/subcontractors)
Location
SDBE Firm Yes/No
Nature of Participation
% of Project Work
TOTAL _________________
_______________________________________________________________ Name - Authorized Officer of Prime Consultant/Contractor Firm (Print/Type)
_______________________________________________________________ Signature - Authorized Officer of Prime Consultant/Contractor Firm
________________________________ Date
Managerial Profile
Name of Firm: Contact Person: Title: Address: Telephone No.: Date:
______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________ ______________________________________
List the managerial persons in your work force who will be participating in this project, including name, position, and wheth er the individuals are minority or woman within the definition* of the City of Durham’s Equal Business Opportunity Ordinance.
Managerial Employees
NAME _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________ _____________________
POSITION
SOCIALLY/ECONOMICALLY DISADVANTAGED* (YES/NO) ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________ ______________________
________________________ _______________________ ________________________ ________________________ ________________________ ________________________ ________________________ ________________________
_____________________ ________________________ ______________________ * M-Minority(African American) W-Woman Other-H-Hispanic, AI-American Indian, AS-Asian American, Handicapped
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT (You may submit your organization’s EEO policy in lieu of this sheet)
EMPLOYEE BREAKDOWN Part A – Employee statistics for the primary location.
M——a——l——e——s
Employment category Project manager Professional Technical Clerical Labor Totals Total employee s Total males Total females White Black Hispanic Asian or Pacific Islander Indian or Alaskan Native
F——e——m——a——l——e——s
White Black Hispanic Asian or Pacific Islander Indian or Alaskan Native
Part B – Employee statistics for the consolidated company. (See instructions for this form on whether this part is required.)
M——a——l——e——s
Employment category Project manager Professional Technical Clerical Labor Totals Total employee s Total males Total females White Black Hispanic Asian or Pacific Islander Indian or Alaskan Native
F——e——m——a——l——e——s
White Black Hispanic Asian or Pacific Islander Indian or Alaskan Native
Letter of Intent to Perform as a Sub-Consultant The undersigned intends to perform work in connection with the above project as a SDBE: Minority (African American) American Indian • • Woman Asian American • • Hispanic Handicapped • •
The SDBE status of the undersigned is certified by the City of Durham as identified by the attached copy of certification or the attached SDBE Contractor Identification List supplied by the EO/EA Department. The undersigned is prepared to perform the following described work in connection with the above project (specify in detail particular work items or parts thereof to be performed): You have projected the following commencement date for such work, and the undersigned is projecting completion of such work as follows:
ITEMS PROJECTED COMMENCEMENT DATE PROJECTED COMPLETION DATE
The consultant will subcontract __________% of the dollar value of this contract to a SDBE subconsultant/subcontractor and/or non-SDBE subconsultant/subcontractor. The undersigned will enter into a formal agreement in the amount of $________________________ for the above work with you, conditioned upon your execution of a contract with the City of Durham.
Name___________________________________Title___________________________ Company________________________________Telephone______________________ Address________________________________________________________________ Signature_______________________________________________________________
REQUEST TO CHANGE SDBE PARTICIPATION Project: ______________________________________________________________________ Name of bidder or consultant:_____________________________________________________ Name and title of representative bidder or consultant: __________________________________ Address (including zip code): _____________________________________________________ Telephone number: _________________________ Fax number: _______________________ Email address: _______________________________________ Total amount of original contract, before any change orders or amendments: ________________ Total amount of the contract, including all approved change orders and amendments to date, but not counting the changes proposed in this form: _______________________________________ Dollar amount of changes proposed in this form: ______________________________________ The proposed change (check one) increases decreases the dollar amount of the bidder’s/consultant’s contract with the City. Does the proposed change decrease the SDBE participation? (check one) yes no If the answer is yes, complete the following:
BOX A. For the subcontract proposed to be changed (increased, reduced, or eliminated): Name of subconsultant: ________________________________________________________ Goods and services to be provided before this proposed change: _______________________ ___________________________________________________________________________ Is it proposed to eliminate this subcontract? yes no If the subcontract is to be increased or reduced, describe the nature of the change (such as adding $5,000 in environmental work and deleting $7,000 in architectural): _____________________________ ___________________________________________________________________________ Dollar amount of this subcontract before this proposed change: __________________________ Dollar amount of this subcontract after this proposed change: ___________________________
This subconsultant is (check one): 1. City-certified Black-owned SDBE 2. City-certified Women-owned SDBE 3. City-certified SDBE that is neither Black-owned nor women owned, but to be credited as 3(a) Black-owned SDBE 3(b) Women-owned SDBE 4. not a City-certified SDBE
BOX B. Proposed subcontracts other than the subcontract described in Box A above Name of subcontractor for the new work: ____________________________________________ Goods and services to be provided by this proposed subcontract: ________________________ _____________________________________________________________________________ Dollar amount proposed of this proposed subcontract: __________________________________
This subcontractor is (check one): 1. City-certified Black-owned SDBE 2. City-certified women-owned SDBE 3. City-certified SDBE that is neither Black-owned nor women owned, but to be credited as 3(a) Black-owned SDBE 3(b) Women-owned SDBE
4. not a City-certified SDBE
Add additional sheets as necessary.
SDBE GOALS NOT HAVING BEEN MET. The following information must be presented by the consultant concerning good faith efforts taken.
It is the responsibility of consultants to make good faith efforts. Any act or omission by the City shall not relieve them of this responsibility. For future efforts, it shall be comprised of such efforts which are proposed to allow equitable participation of socially and economically disadvantaged employees and sub-consultants/subcontractors. The City Manager shall apply the following criteria, with due consideration of the quality, quantity, intensity and timeliness of efforts of consultants/contractors, in determining good faith efforts to engage SDBEs along with other criteria that the City Manager deems proper:
Name of Bidder: ______________________________________________________________________ If you find it helpful, feel free to attach pages to explain your answers. How many pages is your firm attaching to this questionnaire? ____________ (Don’t count the 2 pages of this questionnaire.) If a yes or no answer is not appropriate, please explain the facts. All of the answers to these questions relate only to the time before your firm submitted its bid or proposal to the City. In other words, actions that your firm took after it submitted the bid or proposal to the City cannot be mentioned or used in any answers. 1. SOLICITING SDBEs. (a) Did your firm solicit, through all reasonable and available means, the interest of all SDBEs certified (that is, in the City’s database) in the scope of work of the contract? yes no (b) In such soliciting, did your firm advertise? yes no Are you attaching copies to this questionnaire, indicating the dates and names of newspaper or other publication for each ad if that information is not already on the ads? yes no (c) In such soliciting, did your firm send written (including electronic) notices or letters? Are you attaching one or more sample notices or letters? yes no (d) Did your firm attend the pre-bid conference? yes no
(e) Did your firm provide interested SDBEs with timely, adequate information about the plans, specifications, and requirements of the contract? yes no (f) Did your firm follow up with SDBEs that showed interest? yes no
(g) With reference to the SDBEs that your firm notified of the type of work to be subcontracted , did your firm tell them: (i) the specific work your firm was considering for subcontracting? yes no (ii) that their interest in the contract is being solicited? yes no (iii) how to obtain and inspect the applicable plans and specifications and descriptions of items to be purchased? yes no 2. BREAKING DOWN THE WORK. (a) Did your firm select portions of the work to be performed by SDBEs in order to increase the likelihood that the goals would be reached? yes no (b) If yes, please describe the portions selected. ANSWER:
3.
NEGOTIATION. In your answers to 3, you may omit information regarding SDBEs for which you are providing Form E-105. ANSWER:
(a) What are the names, addresses, and telephone numbers of SDBEs that you contacted?
(b) Describe the information that you provided to the SDBEs regarding the plans and specifications for the work selected for potential subcontracting. ANSWER: (c) Why could your firm not reach agreements with the SDBEs that your firm made contact with? Be specific. ANSWER: 4. ASSISTANCE TO SDBEs ON BONDING, CREDIT, AND INSURANCE. (a) Did your firm or the City require any subcontractors to have bonds, lines of credit, or insurance? yes no (Note: In most projects, the City has no such requirement for subcontractors.) (b) If the answer to (a) is yes, did your firm make efforts to assist SDBEs to obtain bonds, lines of credit, or insurance? yes no If yes, describe your firm’s efforts. ANSWER: (c) Did your firm provide alternatives to bonding or insurance for potential subcontractors? yes no If yes, describe. ANSWER: 5. GOODS AND SERVICES. What efforts did your firm make to help interested SDBEs to obtain goods or services relevant to the proposed subcontracting work? ANSWER: 6. USING OTHER SERVICES. (a) Did your firm use the services of the City to help solicit SDBEs for the work? Please explain. ANSWER:
yes
no
(b) Did your firm use the services of available minority/women community organizations, minority and women contractors' groups, government-sponsored minority/women business assistance agencies, and other appropriate organizations to help solicit SDBEs for the work? yes no Please explain. ANSWER:
Name Alison A. Pockat, ASLA
Mailing Address 106 Steepbank Drive
City Cary
Stat e NC
Zipcod Gender/Rac e e ID 27511 W
Contact Alison A. Pockat
Phones 919-363-4415;fax919-363-4415; aapockat@earthlink.net
ASD Consultants, Inc.
4819 Emperor Blvd., Ste. 400
Durha m
NC
27707 M
Joy Simmons, Curtis Brown
800-803-9057;fax512-8363802;curtis2aia@aol.com;cell512 4239
Asoka & Company
2409 E. Weaver Street
Durha m
NC
27707 M
Yasmin Fozard
919-682-2860;fax919-6822860;yfozard@aol.com;410-979-
CLH Design, PA
400 Regency Forest Dr., Ste. 120
Cary
NC
27511 W
Ann Thomas
919-319-6716;fax919-3197516;athomas@clhdesignpa.com
Connico Incorporated
2594 N. Mount Juliet Road
Mount Juliet
TN
37122 W
Connie Gowder
615-758-7474;fax615-7587477;cgowder@connico.com
Construction Estimating and Consulting Services
2311 Homestead Road
Chapel
NC
27516 H
Michael Lopez
919-672-6961;fax919-9321946;mlopeznc@yahoo.com
Ellen Cassilly 600 Foster Architect, Inc. Street
Durha m
NC
27701 W
Ellen Cassilly
919-530-1149;fax919-5301718;ellen@ellencassillyarchitect
G.H. Williams Collaborative , PA
PO Box 1266
Durha m
NC
27702 M
George H. Williams
919-956-7166;fax919-6884492;ghwc@mindspring.com
H. Richardson 5104 Sky & Company, Lane Drive Inc.
Durha m
NC
27704 M
Henry Richardso n
919-956-8240;fax919-5301770;jrichardson54@nc.rr.com;ce -4123
Hart Design Group, PLLC
6216 Fayetteville Rd., Ste 101A
Durha m
NC
27713 M
Ashley Hernandez
919-572-1680;fax919-5721694;ahernandez@hartdg.com;ce -8514
JAE Architecture, Inc
PO Box 668
Wake Forest
NC
27588 H
James Esquivel
919-341-7088;fax919-3416742;james@jae-arch.com;cell69 6658
Maxwell Land 1317 Design, Inc. Briardale Lane
Durha m
NC
27712 W
Michele Maxwell
919-3088910;nofax;mldmaxwell@nc.rr.com;cell919-308-
Phoenix & Associates
800 N. Mangum Street, Suite 108-B
Durha m
NC
27701 M
Eric Phoenix
919-422-8926;fax919-5301770;ericphoenix@aol.com
Quinn Consulting Services Incorporated
4094 Majestic La. #281
Fairfax
VA
22033 W
Jennifer Pratt; Elizabeth Quinn Vicinski
703-818-0721;fax703-818-9392
Rohadfox Construction Control Serv. Corp.
411 W. Chapel Hill Street, Ste. 512
Durha m
NC
27701 M
Rebekah Rohadfox
919-682-5741;fax919-6833072;rccsc@rccsc.net
Rohadfox Construction Control Serv. Corp.
411 W. Chapel Hill Street, Ste. 512
Durha m
NC
27701 M
Rebekah Rohadfox
919-682-5741;fax919-6833072;rccsc@rccsc.net
Susan Hatchell Landscape Arch., PLLC
1020 Washingto n Street
Raleigh
NC
27605 W
Susan Hatchell
919-838-9600;fax919-8389700;Hatchell@aol.com
Susan Hatchell Landscape Arch., PLLC The Harris Collaborative , PLLC
1020 Washingto n Street
Raleigh
NC
27605 W
Susan Hatchell
919-838-9600;fax919-8389700;Hatchell@aol.com
1901 W. Lakewood Avenue
Durha m
NC
27707 M
Patricia Harris
919-625-8302;do not fax/email;fa 5463;peharris@earthlink.net
Yongue Architects, PA
3203 Yorktown Avenue, Ste. 121
Durha m
NC
27713 M
Joseph Henry Yongue
919-544-0145;yongueaia@aol.co 919-971-1004
Name B&F Consulting, Inc.
Mailing Address 2805 Tobermory Lane
City Raleigh
Stat e NC
Zipcod Gender/Rac e e ID 27606 W
Contact Amber Farrelly
Phones 919-389-8102;fax919-4678827;afarrelly@nc.rr.com
B&E Jackson & Associates, Inc.
229 Peachtree Street N. E.
Atlanta
GA
30303 M
Birdell F. Jackson, III
404-577-4914;fax404-5771613;bjackson@bejackson.c
BREE & Associates, Inc.
PO Box 675
Durham
NC
27702 M
Robert Lancaster
919-469-3330;fax919-4693370;breeinc@bellsouth.net
Capstone Civil Group
PO Box 44434
Charlotte
NC
28215 M
Charles Brown
704-567-0769;fax704-5670974;cbrown@capstonecivil
CH Engineering, PLLC
PO Box 30128
Raleigh,
NC
27622 W
Maha Chambliss
919-788-0224;fax919-7880232;mchambliss@ch-engr.c
Fitzgerald & Halliday, Inc.
72 Cedar Street
Hartford
CT
6106 W
A. Ruth Fitzgerald
860-247-7200;fax860-2477206;rfitzgerald@fhiplan.com
Gibson Engineers, PC
PO Box 700
FuquayVarina
NC
27526 W
Glenda Gibson
919-552-2253;fax919-5522254;contact@gibsonengine
Greene Transportatio n Solution, PC
2405 Grayson Creek Drive
Wake Forest
NC
27587 W
Christa Greene
919-2105116;christa@greenetranspo -210-5116
James Williams Consulting John Davenport Engineering, Inc.
7409 Lea Wood Lane
Charlotte
NC
28227 M
James Williams
704-806-0960;faxjamwilli1@
PO Box 4131
WinstonSalem
NC
27115 M
John M. Davenport , Jr.
336-744-1636;fax336-4589377;dcoburn@davenportw
KFH Group, Inc.
4920 Elm Street, Suite 350
Bethesda
MD
20814 W
Sue Knapp
301-951-8660;fax301-9510026;sknapp@kfhgroup.com
KHAFRA Engineering Consultants, Inc.
230 Peachtree St., Suite 200
Atlanta
GA
30303 M
Sandra Mason
404-693-8228;fax404-5253611;smason@khafra.com;c
KLS Engineering
21525 Ridgetop Circle, Suite 140
Sterling
VA
20166 AS
Leverson Boodlal
703-444-7686;fax703-4447688;Leverson.Boodlal@KLS
Kubilins Transportatio n Group, Inc.
201 Production Drive, 2nd Floor
Yorktown
VA
23693 W
Margaret A. Kubilins
757-594-1419;fax980-3210108;thenry@kubilins.com;
MA Engineering Consultants, Inc.
598 East Chatham Street, Suite 137
Cary,
N.C.
27511 AS
Arvin Maniktala
919-297-0220;fax919-2970221;maec@maec.com;919-
Maxwell Land Design, Inc.
1317 Briardale Lane
Durham
NC
27712 W
Michele Maxwell
919-3088910;nofax;mldmaxwell@nc.rr.com;cell919-
Mekuria Engineering, Inc.
2517 Farlow Gap Lane
Raleigh
NC
27603 M
Belayneh Mekuria
919-833-8743;fax919-8338743;Bmekuria@nc.rr.com;9
Morton & Morton Design Services, PLLC
9121 Anson Way, Suite 101
Raleigh
NC
27615 W
Jeanell Morton
919-882-6066;919-2567609;jdmorton@nc.rr.com
NFE Technologies, Inc.
117 Internationa l Drive
Morrisvill e
NC
27560 AS
Dr. Vinnie Goel
919-469-4800;fax919-319-84 vgoel@nfetech.com
Planners for Environmental Quality, Inc.
6067 Roosevelt Highway
Union City
GA
30291 M
Inga D. Kennedy
770-306-0100;fax770-3067754;inga@bellsouth.net;c6
Planners for Environmental Quality, Inc.
6067 Roosevelt Highway
Union City
GA
30291 M
Inga D. Kennedy
770-306-0100;fax770-3067754;inga@bellsouth.net;c6
SEPI Engineering Group, Inc.
1025 Wade Avenue
Raleigh,
N.C.
27605 W
Sepideh Asefnia
919-789-9977;fax919-7899591;dvinogradov@sepiengi
Simpson Engineers & Associates, PC
5520 Dillard Dr., Ste. 120
Cary
NC
27518 M
David Simpson
919-852-0468;fax919-8520598;dsimpson@simpsonen
Spaulding and Norris
974 Trinity Road
Raleigh
NC
27607 W
Stephanie Norris
919-854-7990;f919-8547925;Stephanie@spauldingn
T3 Design, P. C.
3927 Old Lee Highway, Suite 101-C 8386 Six Forks Rd., Ste.101
Fairfax
VA
22030 W
Leslie Prokop
703-359-5861;fax703-3595863;lprokop@t3design.us
Ward Consulting Engineers, P.C.
Raleigh,
N.C.
27615 W
Becky L. Ward
919-870-0526;fax919-870-53 corp.com;cell812-7298