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					   Table of Contents – Kewill Importer Security Filing (ISF)
                    Self-Training Job Aid
1. Glossary for Acronyms & Terms
2. Step-by-Step List of Tasks, Leading Up to Creating and Sending ISFs to CBP
3. How Kewill’s Customer can Configure the Kewill ISF Web Application
    a. The Basics
    b. Company (ISF Agent) Setup. This is the organization/company that has contracted
       to use Kewill’s ISF web application.
    c. Subscriber Setup. A group of Users that share common privileges and business
       needs. For example, an office that has been authorized to create ISFs for 24
       Importers.
    d. User Setup. To allow individuals to access and use the application.
    e. Sample Setups & What is the Result of the Setup
    f.   Concluding Remarks
4. How to Create & Send the ISF, to CBP, in One Session, for One House Bill
5. How a Freight Forwarder, Consolidator or Supplier can Start an ISF and Pass the ISF, to
   a Customs Broker, for Completion and Submission to CBP
6. How to Monitor ISFs
7. How to Create, Update and/or Delete ISF Importers & Commercial Entities that were NOT
   Downloaded from your Customs Brokerage (or any other) Application
8. Downloading Data from Alliance/Kewill Customs, or CargoPoint, into Kewill ISF.
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Glossary for Acronyms & Terms (Shown Alphabetically)                                                         Return to Table of Contents


1.   ABI Automated Broker Interface. ISF messages are sent and received via the ABI, using a Customs-supplied VPN, over the
     Internet.
2.   Application Administrator This refers to the one/more people, working for Kewill’s customer, who are responsible for the
     configuration of the Company, Subscribers and Users, for access to the Kewill ISF web application.
3.   B/L Bill of Lading. Each ISF must include at least one lowest-level B/L Number.
4.   Commercial Entity This term is used to refer to the collection of Companies, Organizations and/or Individuals, who are a
     party to the ISF. In addition to the ISF Importer, the following is a list of the Commercial Entities for an ISF --- Seller, Buyer,
     Consolidator, Container Stuffing Location, Ship To, Consignee and Supplier/Manufacturer. And, the Booking Party for ISF-5
     transactions. Except for the ISF Importer, there can be multiples of each Commercial Entity, for each ISF…..for example, 3
     Sellers on one ISF, representing what could be 3 Commercial Invoices. Commercial Entities may be referred to as Trading
     Partners or Parties.
5.   CBP Customs & Border Protection. Often referred to as US Customs or Customs
6.   Company This word refers to Kewill’s Customer. It is typically used in the context of setting up or configuring the Company
     within the Kewill ISF web application. A Company can include one/more Subscribers.
7.   CRUD A commonly used acronym in software applications. It refers to the type of access that is available to a database table.
     For example, it could refer to the type of access to the Commercial Entity database table, in the Kewill ISF
     application…..specifically, will a user have Create, Read, Update and/or Delete access….thus, the acronym CRUD.
8.   HBL House Bill of Lading. An HBL could be the lowest-level Bill of Lading in an ISF.
9.   HTS Harmonized Tariff Schedule. The ISF can include 6, 8 or 10 digit HTS Numbers. Kewill ISF can capture a 6 or 10 digit
     HTS Number, and then, the ISF, sent to CBP, can be sent with 6 or 10 digit HTS Numbers, based on configuration settings set
     by the Application Administrator.
10. IRS Internal Revenue Service. This is usually used to describe the unique identifier for the ISF Importer…..for example, the
    IRS Number
11. ISF Importer Security Filing, occasionally referred to as Security Filing.




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Glossary for Acronyms & Terms (Shown Alphabetically)                                                      Return to Table of Contents


12. ISF Agent An organization/company that has been authorized, by one/more Importers, via a Power of Attorney, to act on
    behalf of the Importer, in terms of issuing the ISF to CBP
13. ISF Importer Per the definition from CBP, this is the party that is causing the goods to enter the limits of a port in the United
    States.
14. SF-10 This refers to ISFs for shipments that will enter the commerce of the US.
15. ISF-5 This refers to ISFs for Immediate Exportation (IE) or Transportation & Exportation (T&E).
16. MBL Master Bill of Lading
17. NVOCC Non-Vessel Operating Common Carrier. Also referred to as NVO
18. POA Power of Attorney. Refer to the definition of the ISF Agent, for more information.
19. SCAC Standard Carrier Alpha Code. Uniquely identifies the Carrier or NVO, and it is sometimes referred to as the prefix to a
    Bill of Lading Number.
20. Subscriber A Subscriber is a method of grouping one/more Users of the Kewill ISF web application, who need to share a
    common set of application settings (aka preferences) and security settings. Typically, this could refer to a specific office or
    location for a Customs Broker, Freight Forwarder, Consolidator, Importer or Supplier.


End of Glossary




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Step-by-Step List of Tasks, Leading Up to Creating and Sending ISFs to CBP                  Return to Table of Contents


Estimated Time to Complete, in minutes, shown in [ ], for each task. 1 of 2 slides for the Step-by-Step……
1.   Fill out the Kewill ISF Registration Form and send it to Kewill. [5]
2.   Per instructions Kewill received, from Kewill’s ABI Client Representative (Boston District), Kewill’s customer
     must contact their ABI Client Representative, and request that the Filer’s profile be updated to indicate that
     ISF messages will need to be processed via ABI. [5-10]
3.   After you receive an email, from Kewill, with the info you need, to access Kewill ISF, attempt to log in. [1]
4.   Make sure you understand the concept and the hierarchy of the Company (i.e., the ISF Agent….that is,
     YOUR Company), the Subscriber and the User. You should use the Self-Training Job Aid, which is available
     via the Help menu, in the Kewill ISF web application [20]
5.   Verify the setup for your Company, via the Security Administration menu option. Kewill used the Registration
     Form for the Company Setup and to setup as many as two Application Administrators (i.e., 2 Users), under
     the Company ID. [3]
6.   Setup a Subscriber, where that Subscriber represents the first location that will create & send an ISF to CBP.
     Do NOT try to assign Importers to the Subscriber. [15, will decrease with more practice]
7.   Setup as many as 2 Users under the Subscriber mentioned in point 6. These represent the Users who will
     use the Kewill ISF web application to create ISF and send the ISF to CBP. [10]
8.   Using your Customs Brokerage app, initiate the download of Commercial Entity and, if applicable, Parts
     Classification data, to the Kewill ISF web app. Kewill would have configured your Company setup to include
     the email addresses, for those individuals who should receive an email when the download process
     completes. [5-10, per Importer]
9.   Using the Security Administration menu item, in Kewill ISF, add the Importer Account Numbers, that you
     downloaded, per point 8, to the Subscriber(s) that you setup. [1 per Importer]

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Step-by-Step List of Tasks, Leading Up to Creating and Sending ISFs to CBP                Return to Table of Contents


Estimated Time to Complete, in minutes, shown in [ ], for each task. 2 of 2 slides for the Step-by-Step……
10. Optionally, you can now, via the Maintenance menu item, update the Importer with the following:
     •    ISF Bond information. This information would be pulled into an ISF. If you skip this step, for an
          Importer, you will need to enter the ISF Bond data on each ISF, for that Importer. [1 per Importer]
     •    Email Notification Instructions, for specific ISF events (e.g., Acceptance by CBP). [1-2 per Importer]
11. You should view the Self-Training Job Aid, provided by Kewill, that shows how to create and send an ISF.
    This is available via the Help menu item, after you have logged into Kewill ISF. The Self-Training Job Aid
    can be run over and over again, and will be available to all Users you have configured. [20]
12. YOU ARE NOW READY TO BEGIN CREATING AND SENDING ISFs, FOR THE IMPORTERS YOU HAVE
    PROCESSED, PER POINTS 8, 9 and 10.
END OF STEP-BY-STEP LIST OF TASKS




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How Kewill’s Customer can Configure the Kewill ISF Web Application                       Return to Table of Contents

The Basics
1. The Kewill Project Lead will setup your account, using information from the Kewill ISF
   Registration Form, that you would have filled out and sent to Kewill.
2. Then, Kewill will send you an email that contains the information you need to gain access to
   the Kewill ISF web application, which will then open the door for you to self-configure Kewill
   ISF. Upon receipt of this email, you will be able to access the Kewill ISF web application.
3. The email will be sent to the 2 email addresses noted on the Kewill ISF Registration Form.
   Either one of the email addresses can be an email distribution list, that you could have
   established in advance (e.g., isf@yourcompany.com). The email will include the following:
      o   URL (i.e., the web address) to access the application. Don’t forget to add this to your Favorites, in
          Internet Explorer, or use the Bookmark feature available with Firefox.
      o   It is likely that 2 URLs will be provided….one for Staging, which you can use for testing and training,
          and another URL for Production. ISFs, from Staging, are expected to be sent to the CBP Certification
          (i.e., Test) environment.
      o   Subscriber. Kewill would have provided Admin privileges for this Subscriber. Admin privileges are
          needed to self-configure Kewill ISF.
      o   Username.
      o   Password. This is case-sensitive.
      o   Training guide. This Powerpoint presentation will be provided. It is used extensively in the self-
          training job aid that you, and your trading partners, will have access to.



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 The Basics
4.   Lower-level configuration settings will take precedence in the Kewill ISF application. The
     levels, from highest to lowest, are Company, then Subscriber, then User. For example:
       o   A Subscriber can be configured so Users, under the Subscriber, CANNOT send the ISF to CBP
       o   However, one/more Users, under the Subscriber, can be configured to allow them to send the ISF to
           CBP.
       o   This example illustrates a business scenario where the Application Administrator wants to limit which
           Users can send an ISF, for a particular Subscriber.
       o   Some configuration settings are “cumulative”….for example, email alerts for an ISF Acceptance by
           CBP, where email addresses have been set at the Company, Subscriber and User levels.

5. Company Setup. Used to primarily configure:
       o   ABI Message Parameters (e.g., your Broker Filer Code)
       o   From Address shown on Email Alerts
       o   Where email alerts should go after Parts Classification & Commercial Entity data is downloaded from
           your Customs Brokerage application, to Kewill ISF
       o   The web page or graphic that should be shown, upon log in, to provide a degree of private labeling to
           the Kewill ISF web application
       o   Which Kewill ISF database tables are available for viewing/updating (e.g., Commercial Entities,
           Importers, etc)….this can also setup at the Subscriber and/or User level, if you need to be more
           selective on which Subscribers and/or Users are allowed to maintain certain Kewill ISF database
           tables.


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 The Basics
6.   Subscriber Setup. Used to primarily configure
       o   Whether the ISF can be sent to CBP, via ABI, for Users logged in under a particular Subscriber ID
       o   The list of ISF Importers that a Subscriber can create ISFs for. That is, when the ISF Agent has
           reached an agreement with an Importer, to be an ISF Agent, for the Importer, this list should be
           updated with the one/more ISF Importer Account Numbers.
       o   This list of zero/more Subscribers that are available for collaboration on an ISF. This is not needed if
           the Subscriber is completely responsible for the ISF….that is, all of the data entry is handled by
           one/more Users that were setup under a single Subscriber ID.
       o   Where email alerts, for ISF-related events, should be sent. For example, an email alert, on an ISF
           Acceptance by CBP, can be sent to a distribution list, where the email addresses in the distribution
           list represent one/more people in a single office.
       o   What menu options can be accessed by the Subscriber (i.e., access privileges)

7.   User Setup. Used to primarily configure:
       o   Username & Password for application log in
       o   Exceptions to Subscriber settings (e.g., the Subscriber is configured to NOT allow the ISF to be sent
           to CBP, except for one User setup for the Subscriber)
       o   Where email alerts, for ISF-related events, should be sent.
       o   What menu options can be accessed by the User (i.e., access privileges)




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The Basics
8. After logging into the application, your first task will be to configure the following --- Company
   (aka ISF Agent), then one Subscriber, and then, one/two Users under the Subscriber.
9. We expect that it will take 15-30 minutes for you to complete the setup of your Company, one
   Subscriber and two Users. This time is expected to decrease, as you become more familiar
   with how to setup Subscribers and Users.
10. Keep in mind that after you have completed the setup, you can always change the setup for
    your Company, Subscribers and/or Users. Here are a few scenarios where you will likely need
    to make changes:
      o   Need to add one/more Importers to one/more Subscribers, so Users, configured under the
          Subscriber, can begin processing ISFs for the added Importers
      o   Remove a User, because the User is no longer with your company
      o   Change the workflow, for a Subscriber, to include collaboration with another Subscriber
      o   Change a User’s profile, so the User receives an email when an ISF is accepted by CBP
      o   Change a Password for a User
      o   Setup a Foreign Supplier to be a Subscriber, so they can initiate an ISF by providing the Ocean
          Carrier Booking Information.
      o   Setup an Importer to be a Subscriber, so they can view the ISFs in-progress, as well as those that
          have been Accepted by CBP.



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The Basics
11. Kewill ISF has provided the Application Administrator with a couple of features to control which
    configuration settings are available at the Company (aka ISF Agent), Subscriber and User
    levels. Subscriber Preferences, which are available at both the Company and Subscriber level,
    can be set by the Application Administrator to be available at:
       o   Company level only (e.g., Broker Filer Code)
       o   Subscriber level only (e.g., Email Addresses for ISF Acceptance by CBP)
       o   Company & Subscriber level, where a Subscriber setting would override the Company setting (e.g.,
           Email Addresses for ISF Acceptance by CBP is set at the Company level in case someone forgets to
           set it at the Subscriber level)
       o   These features are available in the application via the Access Role checkboxes, for Company and
           Subscriber, on the Subscriber Setup tab.




12. Kewill ISF includes a feature that will allow certain Users to have access to supporting database tables, that
    contain Commercial Entity, Importer and Parts Classification data. The Security Preferences page provides
    the Application Administrator with a method of indicating who can get access to this data, and whether the
    access includes Create (i.e., Add), Read (i.e., View), Update and/or Delete privileges. Here’s an example for
    a setting to allow CRUD access to Commercial Entity data.




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The Basics
13. And finally, when a User is setup and assigned Administrative privileges (i.e., under the
    Security Preferences tab, ADMIN = “Y”), it means that the User, can modify the configuration
    settings for all levels below where the User was added. And that’s why Kewill setup as many
    as two Application Administrators, immediately under the Company branch, which will give
    those 2 Users the privileges they need to setup all of the Subscribers and the Users under that
    Company.




End of The Basics


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Company (or ISF Agent) Setup
1. After logging in, click on the Security menu option, then select Security Administration.
2. You will see, on the left-hand side of the web page, your Company Name.
3. The Subscriber tab, will be highlighted, and the data you provided to Kewill, on the Kewill ISF
   Registration Form, will be shown. Check it for accuracy and make any required changes, and
   then save those changes (by clicking on the diskette/save icon, in the toolbar).
4. Then, you should click on the Subscriber Preferences tab. You will see a list of “properties”,
   along with Values for each Property, based on information you provided on the Kewill ISF
   Registration Form. Check it for accuracy and make any required changes/additions, and then
   save those changes. We will now show you how to:
           o   Add a Property and assign a value to the Property
           o   Change the value of a Property
           o   Remove a Property.




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Company (or ISF Agent) Setup
5. Subscriber Preferences. Here’s what each Property means (where underlined items should not
   be changed without first discussing it with someone from Kewill):
     o   ABI_BRANCH_DESIGNATION. This will be set by Kewill, to prevent ISF-related ABI Messages from
         being sent to your Kewill-provided Customs Brokerage application.
     o   ABI_FILER_CD. The Broker Filer Code, included in ISF Messages, sent to CBP, via ABI.
     o   ABI_OFFICE_CD. Same as ABI_BRANCH_DESIGNATION.
     o   EMAIL_FROM_ADDRESS. Email notifications for ISF events (e.g., ISF Accepted by CBP), are sent
         from a Kewill email server. The “From” address can be set to indicate that it came from YOUR
         company. You need to determine whether you want your trading partners to be able to reply to the
         “From” address….if so, make sure the email address can receive email messages. This Property can
         be set at either the Company or Subscriber level, depending on the Access Role(s) that were assigned
         at the Company level. SEE NEXT SLIDE FOR AN EXAMPLE.




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Company (or ISF Agent) Setup
6. EMAIL_FROM_ADDRESS example.
     o   If the Company setup, for the EMAIL_FROM_ADDRESS property, has only the Company
         Access Role checkbox checked, then this property can only be modified/set at the Company
         level. This would support a decision by the Application Administrator to show ONE from
         address (e.g., isf@ourcustomersname.com), for the entire Company, for all ISF-related email
         alerts.
     o   If the Company setup, for the EMAIL_FROM_ADDRESS property, has the Company Access
         Role checkbox checked and the Subscriber Access Role checkbox checked, then this property
         can be modified/set at the Company level and/or the Subscriber level. Here’s a scenario this
         could support:
           o   Company and Subscriber checkboxes are checked for the EMAIL_FROM_ADDRESS property, at the
               Company level. This allows this property to be configured at both the Company and Subscriber level.
           o   Company. EMAIL_FROM_ADDRESS = isf@ourcustomersname.com
           o   Subscriber JFK. EMAIL_FROM_ADDRESS = isf_from_jfk@ourcustomersname.com . Email alerts for
               ISFs, where Subscriber = JFK for the ISF, will come from isf_from_jfk@ourcustomersname.com
           o   Subscriber BOS. EMAIL_FROM_ADDRESS not selected as a Subscriber Preference. Email alerts
               for ISFs, where Subscriber = BOS for the ISF, will come from isf@ourcustomersname.com




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Company (or ISF Agent) Setup
7. Subscriber Preferences (continued). Here’s what each Property means (where underlined
   items should not be changed without first discussing it with someone from Kewill):
     o   PARTS_UPLOAD_*. These fields control email alerts, for PARTS data uploaded from a Customs
         Brokerage Application.
     o   PARTY_UPLOAD_*. These fields control email alerts, for PARTY (aka Commercial Entity) data
         uploaded from a Customs Brokerage Application.
     o   SEND_10_DIGIT_TARIFF. CBP will accept ISFs that include any combination 6, 8 or 10 digit HTS
         Numbers. Kewill ISF can capture the HTS Number at either a 6 digit or 10 digit level. The default value
         for this Property is NO…..which means that if you do not select this Property on the Subscriber
         Preferences page, for the Company, then, by default, Kewill ISF will include the 6-digit HTS Number in
         the ISF that is send to CBP.
     o   WELCOME_URL. The URL can either point to a web page (e.g., your company’s home page) or, for
         example, to a directory location and a file located on a Kewill server, where that file would most likely
         contain the logo you need to display, after a user has logged into the Kewill ISF web application.

Company Setup is Complete




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Subscriber Setup
1. Kewill will initially setup your account with 4 categories of Subscribers. It will be easier for you
   to manage the list of Subscribers using these 4 categories. They are:
          Customs Broker (CATEGORY = BROKER)
          Forwarders/Consolidators at Origin (CATEGORY = FWDR-CONSL)
          Importers (CATEGORY = IMPORTERS)
          Suppliers (CATEGORY = SUPPLIERS)

2. You will see, on the left-hand side of the web page, your Company Name. Click on the plus
   sign (+), to the left of your Company Name. You will then see the 4 categories mentioned in
   point 1, above.
3. Our objective is to setup one Subscriber, in the Customs Broker category, with one/two Users.
   The steps are as follows:
      a.   Add a Subscriber off of the Customs Broker branch. Let’s call it CHARLESTON.
      b.   Setup the Subscriber, by going thru the tabbed web pages.
      c.   Then, add a User to the CHARLESTON Subscriber.
      d.   Setup the User, by going thru the tabbed web pages.
      e.   Then repeat points (c) and (d) for the 2nd User.




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Subscriber Setup
4. To add a Subscriber to the Customs Broker category, do the following:
         Using the right mouse button, click on the Customs Broker branch
         You will be presented with a menu. Select “New”, and then select “Subscriber”.
         A branch is added and the title <NEW> is assigned. You can change the value to CHARLESTON, by
          entering it in the ID field, which is on the Subscriber tabbed web page. The ID has a maximum size
          of 10….it can be a combination of characters and numbers.
         We are now ready to configure the CHARLESTON Subscriber.

5. Subscriber Tab. Fill out the Name & Address fields, and also complete the Contacts. The
    email addresses, in the Contacts section, will be used to notify people of scheduled downtime
    and other application-wide events (i.e., NOT events related to a specific ISF).

6. Importers/Send-To Tab. Add one/more Importer Account Numbers, where you are certain that
    Users, under the CHARLESTON Subscriber, will be responsible for processing ISFs for those
    Importers. The Importer Account Numbers do NOT need to be setup in the Commercial Entity
    table, in Kewill ISF, in advance, for you to assign them to a Subscriber.

7. Importers/Send-To Tab. Add one/more Subscribers in the Send-To Subscribers section, if the
    CHARLESTON Subscriber will be collaborating with one/more other Subscribers, for the
    creation of the ISF. For this exercise, let’s assume the CHARLESTON Subscriber will take
    complete responsibility for the processing of the ISFs that they initiate….so skip this step.
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Subscriber Setup
8. Subscriber Preferences Tab. Here’s what we recommend, and why:
         ABI_BRANCH_DESIGNATION. Do not provide one…..it should be a Company setup parameter.
         ABI_FILER_CD. Do not provide one…..it should be a Company setup parameter.
         ABI_OFFICE_CD. Do not provide one…..it should be a Company setup parameter.
         EMAIL_FROM_ADDRESS. Only specify this if you think there’s a need to show a different email
          from address for alerts related to ISF events. This may be useful if you have different offices handling
          different Importers, and the Importer then replies to the email alert.
         EMAIL_NOTIFY_ACCEPT. If one/more people, in the Charleston office, need an email alert, when
          an ISF is Accepted by CBP, then specify one/more email addresses, separating each by a comma.
          An email alert will be sent when an ISF is Accepted by CBP, where the User, that sent the ISF to
          CBP, has been setup as a User under the CHARLESTON Subscriber. Email distribution lists can be
          used for all email addresses.
         EMAIL_NOTIFY_REASSIGN. If one/more people, in the Charleston office, need an email alert, when
          an ISF is transferred to the CHARLESTON Subscriber, from another Subscriber. This will occur if a
          collaborative workflow has been setup amongst two or more Subscribers.
         EMAIL_NOTIFY_REJECT. Same as EMAIL_NOTIFY_ACCEPT, with one exception --- the email will
          only be sent when CBP Rejects an ISF.




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Subscriber Setup
9. Subscriber Preferences Tab. Here’s what we recommend, and why:
         EMAIL_NOTIFY_STATUS_ADVISORY. Same as EMAIL_NOTIFY_ACCEPT, with one exception ---
          the email will only be sent each time that CBP issues an advisory as to whether the Bill of Lading
          Number(s), on the ISF, were matched with the Bill of Lading Number on one/more Ocean AMS
          Filings. There could be multiple Status Advisories, for a single ISF….for example, one House Bill
          Number provided on an ISF, where CBP noted NO match with an Ocean AMS Filing, when the ISF
          was sent to CBP, then, another advisory from CBP, on the 5th and 20th day, following the ISF
          submission, and then, a match on the 23rd day….this is a case of 4 Status Advisories for one House
          Bill.
         SEND_10_DIGIT_TARIFF. This should be selected if the ISFs, created & sent using a particular
          Subscriber, need to have a setting that is different than the one set at the Company level.
          Remember, if this Property has a value of Y, then a 10 digit HTS Number MUST be entered for all
          ISFs processed by the Subscriber…..there would be no exceptions, unless this Property is set to N at
          the User level.


Subscriber Preferences Tab Complete




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Subscriber Setup
10. Security Preferences Tab. This is used to grant/deny the following types of privileges:

         ADMIN. We recommend that this Property only be provided at the User level.
         CAN_SEND_TO_CBP. Are Users, setup under the Subscriber, allowed to SEND the ISF to CBP?
          Keep in mind that this privilege can be set at the Subscriber level or at the User level, where a setting
          at the User level would take precedence. If this is not selected as a property, for the Subscriber, the
          application assumes that Subscriber is NOT authorized to send the ISF to CBP.
         IRS_NBR_VISIBLE. Is the ISF Importer’s IRS Number visible on the ISF web page? If the
          Subscriber is a Supplier or Forwarder at Origin, it’s preferable that the IRS Number NOT be visible. It
          should only be viewed by the Importer or the Customs Broker handling the ISF for the Importer.
         CAN_DELETE. Can the User delete an ISF that has or has not been Accepted by CBP? If no value
          is assigned at the Subscriber level, nor at the User level, the default value is NO (i.e., the letter N).


Security Preferences Tab Complete
Subscriber Setup is Complete




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User Setup
1. To add a User to the CHARLESTON Subscriber, do the following:
         Using the right mouse button, click on the CHARLESTON Subscriber branch
         You will be presented with a menu. Select “New” and then select “User”.
         A branch is added and the title <NEW> is assigned. You can change the value to jsmith, by entering it
          in the Username field, which is on the User tabbed web page.
         We are now ready to configure the User jsmith as a one of the Users under the CHARLESTON
          Subscriber.
2. User Tab. Carefully, fill out the page. Some things to keep in mind:
         The Username is NOT case-sensitive, when logging in.
         The Password IS case-sensitive, so carefully determine whether your CAPS LOCK key is on or off,
          while entering the Password.
         The email addresses can be used by Kewill Support to notify Kewill ISF users of scheduled
          downtime.
         All other fields on the User page are optional.


User Tab Complete




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User Setup
3. User Preferences Tab. Here’s the available Properties and our recommendations for handling
   them:

         EMAIL_NOTIFY_ACCEPT. If the User needs an email alert, when an ISF is Accepted by CBP, and
          the User’s email address is not included in the Subscriber setup, for the same Property, then specify
          one/more email addresses, separating each by a comma. An email alert will be sent when an ISF is
          Accepted by CBP, where the User has sent the ISF to CBP. Email distribution lists can be used for all
          email addresses.
         EMAIL_NOTIFY_REJECT. Same as EMAIL_NOTIFY_ACCEPT, with one exception --- the email will
          only be sent when CBP Rejects an ISF.
         EMAIL_NOTIFY_STATUS_ADVISORY. Same as EMAIL_NOTIFY_ACCEPT, with one exception ---
          the email will only be sent each time that CBP issues an advisory as to whether the Bill of Lading
          Number(s), on the ISF, were matched with the Bill of Lading Number on one/more Ocean AMS
          Filings. Kewill ISF will check this setting for the User that Created the ISF (i.e., the User that
          performed the first save to the database) and the User that Last Modified the ISF.
         EMAIL_FROM_ADDRESS. At the time this document was published, it was not certain if this
          Property would be available as a User Preference. The Application Administrator(s) will be able to
          provide a value for this Property, at either the Company level and/or at the Subscriber level.


User Preferences Tab Complete

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User Setup
4. Security Preferences Tab. This is used to grant/deny the following types of privileges:

         ADMIN. Does the User have administrator privileges? The default is NO, if this is not specified.
          Administrator privileges are needed to get access to the Security Administration menu item.
         CAN_SEND_TO_CBP. Can this User SEND the ISF to CBP? Keep in mind that this privilege can be
          set at the Subscriber level or at the User level, where a setting at the User level would take
          precedence. If this is not selected as a property, for the User, the application will use the value
          assigned at the Subscriber level. If no value is assigned at the Subscriber level, nor at the User level,
          the default value is YES (i.e., the letter Y).
         IRS_NBR_VISIBLE. Is the ISF Importer’s IRS Number visible on the ISF web page? If the
          Subscriber is a Supplier or Forwarder at Origin, it’s preferable that the IRS Number NOT be visible. It
          should only be viewed by the Importer or the Customs Broker handling the ISF for the Importer.
          Property is IRS_NBR_VISIBLE. It is recommended that this setting be handled at the Subscriber
          level. If no value is assigned at the Subscriber level, nor at the User level, the default value is NO
          (i.e., the letter N).
         CAN_DELETE. Can the User delete an ISF that has or has not been Accepted by CBP? If no value
          is assigned at the Subscriber level, nor at the User level, the default value is NO (i.e., the letter N).


Security Preferences Tab Complete
User Setup is Complete

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Email Setup Example

1.   This example shows how a combination of Subscriber Preferences, at the Company & Subscriber levels,
     along with a User Preference, can achieve a required result.
2.   The Property EMAIL_NOTIFY_ACCEPT, at Company level, which is set on the Subscriber Preferences tab,
     has a value of dsmith@yourcompany.com. Company is YOURCOMPANY
3.   The Property EMAIL_NOTIFY_ACCEPT, at Subscriber level, which is set on the Subscriber Preferences tab,
     has a value of ajones@yourcompany.com. Subscriber is HOMEOFFICE, under the BROKER category of
     Subscribers.

4.   The Property EMAIL_NOTIFY_ACCEPT, at User level, which is set on the User Preferences tab, has a
     value of rjohnson@yourcompany.com. Subscriber is HOMEOFFICE, and the User is rjohnson.
5.   EMAIL_NOTIFY_ACCEPT, for the ISF Importer Commercial Entity, is set to isf@wwimports.com, for the ISF
     Importer WWIMPORTS
6.   And, finally, EMAIL_NOTIFY_ACCEPT, for the ISF Consolidator Entity, is set to isf@asianfwdg.com, for the
     ISF Consolidator ASIANFWDG.

7.   An ISF gets accepted by Customs, for YOURCOMPANY, where the ISF was submitted to CBP by Username
     rjohnson, who was setup under the Subscriber HOMEOFFICE. So, Kewill ISF will process the ISF
     Acceptance by CBP, and send a separate email to EACH of the following email addresses (5 emails):
        •   dsmith@yourcompany.com
        •   ajones@yourcompany.com
        •   rjohnson@yourcompany.com
        •   isf@wwimports.com [happens to be a distribution list]
        •   isf@asianfwdg.com [happens to be a distribution list]



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Access to Table Maintenance Example
1. The objective is to provide access, to a limited number of Users, who may be setup across
   more than one Subscriber, for access to the database tables that contain Commercial Entity,
   (ISF) Importer and Parts Classification data.
2. Since the objective is to provide access to a limited number of Users, all the settings should be
   at the User level. The Security Preferences tab is used.
3. The Property variables are entitled COMMERCIAL_ENTITY, IMPORTER and PART.
4. The Application Administrator has decided to provide view-only access, to the PARTs
   Classification data, since the master table is in the Customs Brokerage application and it will
   be downloaded to Kewill ISF, as changes are made in the Customs Brokerage application.
   Furthermore, there should be no ability to delete an Importer.
5. So, for each User that is deemed to need access, here’s a picture of the settings on the
   Security Preferences page:




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Concluding Remarks
1. Please contact your Kewill Project Lead, after you have completed your initial efforts to
    complete the setup for your Company, one Subscriber and one/two Users. The Kewill Project
    Lead will review your work and he/she can provide additional tips and advice.


2. Your next steps should be the following:
      o   Work with your Kewill Project Lead to arrange for the download of Parts Classification and
          Commercial Entity data, for a few Importers where you will be their ISF Agent
      o   After the download has completed, add those Importers to a Subscriber that you created and setup
      o   Go thru the self-training job aids for creating and issuing ISFs to CBP. CBP is ready to begin
          receiving ISFs submitted from the Kewill ISF Staging environment.
      o   Then, go ahead and attempt to create and send one/more ISFs, to CBP. Remember, if you are using
          the Kewill ISF Staging environment, the ISFs are sent to the CBP Certification Environment, which is
          the CBP test area.




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               The End of Company, Subscriber & User Setup




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How to Create & Send the ISF, to CBP, in One Session, for one House Bill        Return to Table of Contents


Getting Ready to Send the ISF to CBP
1. The user is able to specify the following:
        The ISF Importer
          Other Commercial Entities, including the Seller(s), Buyer(s), Consolidator, Container
           Stuffing Location(s), Ship To, Consignee(s) and Supplier(s)
          Ocean Carrier Booking Info (e.g., SCAC, Vessel, Voyage, Loading Date, Ports, etc.)
          House Bill of Lading Number
          The Manufacturer(s)/Supplier(s), HTS Number(s) and Country(s) of Origin.
2. The user has been assigned the authority to Send the ISF to CBP.
3. The user would need to do the following:
        Start the application via the user’s web browser
          Log into the application (i.e., specify the Subscriber, User and Password)
          Create an ISF using the “New ISF” button, in the toolbar, or menu option
          Enter the data needed for the ISF
          Send the ISF to CBP….2 quick steps --- (i) Validate and (ii) Send.
          Typically, wait a few seconds for CBP to process the ISF message
          Finally, view the “Status” web page to see if CBP accepted/rejected the ISF, and/or wait
           for an email alert that indicates whether the ISF has been accepted/rejected by CBP.

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Logging into the Application
•   You should have received, via email, the URL for accessing the application.
•   Make sure to include it in your Favorites, in Internet Explorer, or Bookmark it if you are using
    Firefox
•   You will be prompted to enter a Subscriber, Username and Password. This information should
    have been included in the email you received with the instructions to access the application.
•   The Subscriber and Username are NOT case-sensitive, but the PASSWORD is case-sensitive.
•   After logging in, you should press the “New ISF” button, located in the toolbar. Buttons, shown
    in the toolbar, near the top of the page, provide tool-tips, that can be viewed, if you allow the
    mouse to hover over the button.




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How to Create & Send the ISF, to CBP, in One Session, for one House Bill                               Return to Table of Contents



Creating and Sending the ISF to CBP
1.   Typically, this can be done in 4 simple steps:
           Enter data, required for the ISF, on the Header Page.
           Enter additional data, required for the ISF, on the Lines Page.
           Review and/or update the ISF Bond data, on the Optional Page
           Then, go to the Send Page. Keep in mind the following:
            I.     When processing a “new” ISF, upon entry into the Send Page, the application will automatically execute a list
                   of validation rules, and display the results.
            II.    If there are no validation errors, you will be able to press the “Send to Customs” button.
            III.   If there are “fatal” validation errors (i.e., there are one/more rows of data, on the web page, where the value in
                   the Status column is the letter F), the “Send to Customs” button will be disabled.
            IV.    The letter W, in the Status column, indicates that the error is a Warning. These will not prevent you from
                   sending the ISF to Customs.
            V.     Subsequent visits, to the Send page, will not automatically result in the execution of the validation rules. So, if
                   you made changes to the ISF, you will need to press the Validate button, and then, if there are no fatal errors
                   displayed, the “Send to Customs” button will be enabled and you will be able to press it (if the User has the
                   authority to send an ISF to CBP).
            VI.    Finally, usually, in less than one minute, you will be able to see the CBP response to the sending of the ISF,
                   using the Status web page. If you do not see any results, after sending the ISF to CBP, you can use the
                   Kewill ISF refresh button, which results in the application checking the database for any updates to the Status.




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How to Create & Send the ISF, to CBP, in One Session, for one House Bill      Return to Table of Contents



Step 1 - Completing the Header Page
1. Keep in mind that access, to a list of pre-built Commercial Entities, is dependent on you, the
   user, entering the ISF Importer on the web page. All Commercial Entities are tied to the ISF
   Importer.
2. The Header Page is used to capture the following data, for the ISF:
       Commercial Entities
       One/more B/L Numbers
       Zero/More Container Number(s)
       Carrier Booking Information
3. A unique ISF Number will be automatically assigned, to the ISF, when the ISF is saved.
4. The CBP ISF Number will be assigned by CBP, when the ISF is Accepted by CBP.
5. A Commercial Entity is assigned one/more roles. Two examples --- (i) one Commercial Entity
   can be an ISF Importer, Buyer and Consignee and (ii) another Commercial Entity can be a
   Seller, Container Stuffing Location (e.g., a Factory Load) and the Manufacturer/Supplier. So, a
   Buyer, who is also a Consignee, when entered as the Buyer, can also “drop in” the Buyer info
   into the Consignee.
6. Use the “Containers” and “Bills of Lading” buttons to view or update multiples of each --- for
   example, multiple Container Numbers or multiple House Bill of Lading Numbers.
7. The Ocean Carrier Booking data, at the bottom of the page, is NOT required for the issuing of
   the ISF to CBP. However, it is critical for the management of the ISF process.
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How to Create & Send the ISF, to CBP, in One Session, for one House Bill       Return to Table of Contents



Field-by-Field, on the Header Page – ISF Importer
Let’s start by specifying the ISF Importer. Keep in mind the following:
          The ISF Importer needs to be set up in advance, so it can be included in the ISF.
          For reasons of data confidentiality, each Subscriber will be assigned a list one/more ISF
           Importers, for whom an ISF can be created.
          There will be limitations on which Subscribers and Users will be able to see the ISF
           Importer’s IRS Number, for reasons of data confidentiality.
          The application will be able to store Commercial Entities associated with the ISF
           Importer.




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Field-by-Field, on the Header Page – Bill of Lading Numbers
The next step could be to specify one/more Bill of Lading Numbers. Keep in mind the following:
   A B/L Number is made up of two parts --- (i) the SCAC of the B/L issuer, (ii) concatenated w/the B/L Number.
   An ISF must include at least one HBL Number, or at least, what CBP refers to, as a Regular B/L Number
    (i.e., this could be referred to as the Ocean Carrier’s Bill of Lading Number).
   CBP will attempt to match HBL Number(s), on the ISF, with the HBL Number(s) submitted in the Ocean AMS
    Filing. If a match is not found, the ISF issuer will have 30 days to resolve the issue. A failure to resolve the
    issue will result in CBP canceling/expiring the ISF. More info on what this means, at a later date.
   The same is true for Regular B/L Numbers
   You need to make sure that you do not specify the HBL Number, as a MBL Number. Otherwise, it will either
    result in a CBP reject of the ISF, or CBP may not be able to match it up with the Ocean AMS Filing.
   You need to make sure that you do not specify the Regular Bill of Lading Number, as an HBL Number.
    Otherwise, it will likely result in CBP may not be able to match it up with the Ocean AMS Filing.
   An ISF can include any combination of the following:
          Multiple HBL Numbers. Use the “Bills of Lading” button, on the Header Page, to open a web page
           that allows you to do this. The same is true for multiple Regular Bill of Lading Numbers.
          Multiple HBL Numbers, along with the MBL Number that is associated with each House Bill. In this
           case, the MBL Numbers are not required, for the ISF, but they will be included in the ISF, if specified.
           Furthermore, the MBL & HBL Numbers can be included in the message that will eventually be sent to
           a Customs Brokerage application.



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How to Create & Send the ISF, to CBP, in One Session, for one House Bill         Return to Table of Contents



Field-by-Field, on the Header Page – Other Commercial Entities
Now, let’s provide each of the required Commercial Entities, for the ISF.
   Seller. Enter the ID or use the “?” button to view the list of zero/more Sellers connected to the
    ISF Importer.
   Buyer. Similar instructions to the Seller.
   Container Stuffing Location. In this case, we will display the list and, after viewing the list, we
    would have determined that there are no pre-built Container Stuffing Locations that match
    where the Container(s) were stuffed, so we will use the Edit/Add button to enter the Container
    Stuffing Location.
   Consolidator. Similar instructions to the Seller.
   Ship To. Similar instructions to the Seller.
   Consignee. Similar instructions to the Seller.
   We have now completed the data entry of the required Commercial Entities, except for the
    Supplier/Manufacturer, which will be handled on the Lines web page. The next step is to
    provide the Ocean Carrier Booking Info.




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Field-by-Field, on the Header Page – Ocean Carrier Booking Info
   Except for the optional SCAC, Ocean Carrier Booking Info is not included in the ISF-10
    message that is sent to CBP.
   The (Foreign) Port of Unlading and the Place of Delivery are REQUIRED for ISF-5
    transactions….that is, those shipments that are either an Immediate Export (IE) or a
    Transportation & Exportation (T&E). The 5-digit Schedule K Ports can be used for these two
    fields.
   The Ocean Carrier Booking Info has 2 purposes --- (i) assist with the management of the
    ISF….that is, provide information to get the ISF accepted by CBP, 24 hours or more, prior to
    Loading and (ii) it can be used when the ISF is eventually uploaded to a Customs Brokerage
    and/or Import Forwarding application.
   Here’s some tips to keep in mind:
          Kewill ISF includes a list of Vessel Names.
          Each Vessel Name is assigned to a Carrier (i.e., the SCAC). One Vessel Name can be assigned to
           multiple Carriers (to support vessel sharing agreements)
          So, if you plan on specifying the Vessel Name, you first need to specify the Carrier, and then, we
           suggest you select the Vessel Name from a list…..you can access that list by pressing the ? button to
           the right of the Vessel Name.
          If the Vessel Name is missing, you should add it via the Vessel menu item, on the Maintenance
           menu.

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How to Create & Send the ISF, to CBP, in One Session, for one House Bill      Return to Table of Contents



Step 2 - Completing the Lines Page
1. There is no requirement for entering the data in any particular sequence
2. The Lines Page is used to capture the following data, for the ISF:
          Manufacturer/Supplier
          Harmonized Tariff Schedule commodity number….also known as the HTS or
           Harmonized or Tariff Number. This can be a 6 or 10 digit number
          Country of Origin.
3. Keep in mind the requirements for sending the ISF to CBP:
          There needs to be at least one Manufacturer/Supplier on an ISF
          For each Manufacturer/Supplier, there can be one/more pairs of the 6 or 10 digit HTS
           Number and the Country of Origin.




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How to Create & Send the ISF, to CBP, in One Session, for one House Bill              Return to Table of Contents


Step 3 - ISF Bond Information
1. This is currently shown on the “Optional” tabbed web page.
2. If you specified the ISF Bond data, in the ISF Importer’s profile, then the ISF Bond data, for the
   ISF, will be based on what was setup in the ISF Importer’s profile
3. Here are the 3 valid options for the ISF Bond information:
          IF an ISF Bond is being used, then the Surety Code MUST be provided in ISF.




          IF an ISF Bond is not being used, then CBP ID of Bond Holder can be provided in the ISF.




          IF an ISF Bond is not being used and if the CBP ID of Bond Holder is not provided, then the Bond
           Number MUST be provided in ISF.




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How to Create & Send the ISF, to CBP, in One Session, for one House Bill                   Return to Table of Contents


Step 4 – Validate and Send
1. The Send tab should be pressed.
2. If there are no Fatal Validation Errors (i.e., the Validations grid is empty, or there are no
   Validation Errors where the Status = F, for Fatal), then you can press the “Send to Customs”
   button. This will “flag” the ISF to be sent to CBP.
3. If there are one/more Fatal Validation Errors, then you need to make the appropriate changes
   to the ISF…..the Validation Message should provide you with the guidance you need to pin-
   point what needs to be changed. Two things to keep in mind:
           The “Send to Customs” button will not be enabled, until all Fatal Validations have been cleared.
           Validations are run automatically, by the Kewill ISF application, only on the FIRST activation of the
            Send tabbed web page. If you think you have fixed one/more Fatal Validations, then the next time
            you come to the Send tabbed web page, you will need to run the Validations by pressing the
            “Validate” button.
4.   After pressing the “Send to Customs” button, you can then visit the “Status” tabbed web page, to see the
     results received from Customs. If you see “Sent to Customs”, as the first event, then the response from
     Customs has either not been received or not been processed. If you press the refresh button, in the toolbar,
     the application will check the Kewill ISF database, for the most current data.
5.   If, after 2 minutes, you do not see a response from Customs, on the Status page, then it’s possible that
     Customs is experiencing delays with the processing of ISFs. Kewill, and the Kewill ISF application, will be
     monitoring these situations…..if they occur, an email alert will be sent to ALL Users, by Kewill.




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How to Create & Send the ISF, to CBP, in One Session, for one House Bill   Return to Table of Contents




                                       Congratulations.
 You have completed this training session & you should be ready to create an ISF
                               & send the ISF to CBP.



End of How to Create and Send an ISF, in One Session, for One House Bill




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Starting an ISF and Passing the ISF to Another Subscriber                                   Return to Table of Contents


1. What Operating Scenarios does this feature support?
      a.   Collaboration on an ISF between two locations/companies. For example, (i) Forwarder, at Origin, and
           a US Customs Broker and (ii) US Customs Broker and US Importer, (iii) Supplier, at Origin, and US
           Customs Broker
      b.   It could support an agreement where, for example, the Supplier provides all of the data on an ISF,
           and then leaves it up to the US Customs Broker (or US Importer) to “press the button” to send the ISF
           to CBP.

2. How does it work?
      a.   Agreement is reached by two, or more locations/organizations, to collaborate on ISFs, for one/more
           ISF Importers.
      b.   One location/organization, which needs to be setup as a Subscriber, will start an ISF (e.g., specify the
           Bill of Lading, ISF Importer, Commercial Entities), and another location/organization, which needs to
           be setup as ANOTHER Subscriber, can assign the HTS classification data (i.e., Supplier, HTS and
           Country of Origin), and then send the ISF to CBP.
      c.   A user, logged in under the “1st” Subscriber, starts the ISF, and specifies all of the data on the ISF that
           they either know or are responsible for. Then, the user clicks on the “Send” web page and views the
           list of Subscribers for which the ISF can be “sent”. The user selects the Subscriber and saves the
           ISF.
      d.   If an email alert has been configured, for the “send to” Subscriber (i.e., at the Subscriber level, the
           Property EMAIL_NOTIFY_REASSSIGN has been assigned one/more email addresses), an email
           alert will be sent, notifying one/more people that the ISF has been assigned to another Subscriber.




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3. What to watch out for?
      a.   Make sure that Subscribers, collaborating on ISFs, for one/more Suppliers, have been given the
           authority to create ISFs for the ISF Importer. For example, a bad scenario is where Subscriber
           ASIANFWDG can create ISFs for ISF Importer BOSTONSHIP, but, the Subscriber, that ASIANFWDG
           has passed the ISF to, does not have the authority to create/update ISFs for the ISF Importer
           BOSTONSHIP.
      b.   Carefully assign the privilege of who can send the ISF to CBP. For example, if Users, under the
           Subscriber ASIANFWDG, need to collaborate on ISFs, with another Subscriber, do not set the
           Property CAN_SEND_TO_CBP = “Y”, for the Subscriber ASIANFWDG, nor for the Users setup under
           the Subscriber ASIANFWDG.


END of Starting an ISF and Passing the ISF to Another Subscriber




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How to Monitor ISFs                                                                     Return to Table of Contents


1. What Does Monitoring Mean? The ability to view ISFs that are AT RISK of not meeting the
   conditions set forth in the Interim Final Rule, as published in the Federal Register Notice
   (FRN). ISFs, AT RISK, include:
      a.   ISFs that have NOT been Accepted by CBP. The amount of risk depends on how close it is to the
           Estimated Load Date & Time. Per the Interim Final Rule, an ISF needs to be Accepted by CBP, no
           later than 24 hours prior to the Loading of the cargo on the Vessel.
      b.   ISF has been Accepted, by CBP, but CBP has not matched all of the lowest-level Bill of Lading
           Numbers, on the ISF, with the one/more Ocean AMS Filings. CBP has provided a 30-day window, to
           the ISF Filer, to reconcile the B/L Number mismatches, otherwise, the ISF will be expired by CBP.
           The meaning of the word “expired”, at this time, is not known by Kewill.
      c.   Finally, with the publication of the Interim Final Rule, CBP has made some data optional, at the time
           the ISF is sent to CBP. For example, the Container Stuffing Location(s) and the Consolidator(s). A
           corrected ISF, with the updated information, would then need to be sent, to CBP, no later than 24
           hours prior to Arrival at the Port of Import.

2. What Does Kewill ISF, v1.0, provide, to monitor ISFs? Using the “Find ISF” menu option (or
   the corresponding button on the toolbar), web pages can be viewed, and/or printed (using the
   native printing features of your Internet browser), where the web pages can contain a list of
   zero/more ISFs that are AT RISK. Specifically:
      a.   To meet the 1a requirement --- A User can view all of the ISFs that have NOT been Accepted, by
           CBP, and, a range of Estimated Load Dates can be specified, to focus on those ISFs most AT RISK.
      b.   To meet the 1b requirement --- A User can view only those ISFs that have been Accepted by CBP,
           where CBP indicated that the matching with the Ocean AMS Filing(s) have not resulted in a match.
      c.   Kewill will be working on a method to support the 1c requirement.
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How to Monitor ISFs                                                                      Return to Table of Contents

3.   Tips & Things to Remember
       a.   Since the Estimated Load Date is not yet a required field, some users may forget to enter it. So, any
            query, looking for ISFs NOT Accepted by CBP, may actually require 2 user-initiated searches --- for
            example:
             i.    One with an Estimated Loading Date Range from Feb 1, 2009 thru Feb 5, 2009.
             ii.   And then, to find ISFs where the Estimated Loading Date Range was not specified, the lower
                   end of the date range is left empty and the upper end is one day prior to what was used
                   above….that is, Jan 31, 2009.
       b.   Since each Subscriber can be assigned zero/more ISF Importer Account Codes, ISFs available for
            viewing are only those where the ISF Importer Account Code, included in the ISF, matches one of the
            ISF Importer Account Codes that was assigned to the Subscriber. This, for example, will limit an ISF
            Importer, who has been granted access to the Kewill ISF web application, to viewing only those ISFs
            where they are the ISF Importer.
       c.   And finally, when viewing the list of ISFs, via the Find ISF menu item, keep in mind that there is a
            limit to the number of ISFs shown at one time. Therefore, it may be helpful, on occasion, for you to
            select a specific Status, when searching for ISFs that may be AT RISK. Here are some of the ISF
            Status descriptions for ISFs that may be AT RISK:
                  New Transaction – ISF has been started without any message exchange with CBP
                  Assigned – Indicates that “ownership” of an ISF has been transferred to another Subscriber.
                  Sent – On occasion, CBP may have problems processing ISFs. So, the ISF may have been
                   sent to CBP, but an Acceptance/Rejection message may not have been returned by CBP.
                  Rejected by Customs – Sent to CBP, but CBP rejected the ISF.

END OF How to Monitor ISFs
                                                                                                                 43
Manually Create, View, Update, Delete & ISF Importers & Commercial Entities              Return to Table of Contents

1.   Tips & Things to Remember
       a.   Click on the Maintenance menu item and select Importer. Remember, all Commercial Entities are
            tied to an ISF Importer.
       b.   If an ISF Importer can also be the Buyer, Ship To and Consignee, then you need to setup the ISF
            Importer twice --- once as the ISF Importer, and then again as a Commercial Entity. Once you setup
            the Commercial Entity, you can assign multiple roles to a single Commercial Entity (e.g., Buyer, Ship
            To and Consignee)
       c.   Judicious usage of Roles can significantly reduce the amount of data entry to create the ISF. Roles
            are shown on a web page in the form of questions, such as “Is Manufacturer”, “Is Seller”, “Is Buyer”,
            etc. If a Commercial Entity is assigned multiple Roles, then, when processing an ISF, the selection of
            the Commercial Entity for one role (e.g., the Buyer) could then result in the application assigning the
            selected Commercial Entity to other roles on the ISF. You can always override what the application
            assigned.
       d.   You should use the Importer Maintenance to specify the Bond data that should be used for the ISF. If
            you don’t do this, you will need to specify the Bond data, on every ISF, for an ISF Importer where you
            have not specified the Bond data via Importer Maintenance.
       e.   And finally, Importer Maintenance, which provides access to the ISF Importer and the Commercial
            Entities “connected” to the ISF Importer, can be used to setup email notifications. This can help you
            meet the following potential business requirements:
                The ISF Importer needs an email notification when an ISF is Accepted by CBP.
                The Supplier, Consolidator and/or Container Stuffer needs an email notification when an ISF is
                 Accepted by CBP……which will provide a signal to tender the Container(s) to the Carrier.
END OF How to Manually Create, View, Update, Delete ISF Importers & Commercial Entities

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Downloading Data from Alliance or Kewill Customs (KC)                                      Return to Table of Contents

1.   Features and Capabilities
       a.   You can download data for one or a range of Alliance/KC Customer Account Codes, where the
            Account Code must be setup, in Alliance/KC, as an IMPORTER.
       b.   For the Importer, the application will include in the download, the Importer Account Code, Name &
            Address, Customs Identification Number (e.g., IRS Number) and the CAT Master Account Number.
            The CAT is the Parts Classification data that is stored in Alliance/KC.
       c.   The application can also pull data from Customs Entries in the Alliance/KC database. Read on for
            what it can do.
       d.   You can specify a Starting and Ending Log Date. So, when pulling data from the Customs Entries in
            the Alliance/KC database, the Starting and Ending Log Date is used to determine which Customs
            Entries should be scanned (i.e., compare the File Open Date with the Starting and Ending Log Date).
       e.   Deliver To and Consignee data will be pulled from the Customs Entries where the Deliver To or
            Consignee has an assigned Account Code…..write-ins or one-timers will not be downloaded.
       f.   Keep in mind that an Importer gets downloaded into Kewill ISF as an ISF Importer, as well as the
            Commercial Entity roles of Buyer, Ship To and Consignee.
       g.   Keep in mind that Deliver To & Consignees get downloaded into Kewill ISF as the Ship To and
            Consignee Commercial Entities.
       h.   In addition, you can indicate if Suppliers from the Customs Entries should be downloaded from
            Allliance/KC into Kewill ISF. When Suppliers are downloaded into Kewill ISF, they are assigned the
            Commercial Entity roles of Supplier/Manufacturer, Seller, Container Stuffing Location and
            Consolidator…..meaning that a Supplier could be any one or all of these roles on an ISF.
       i.   Finally, if you have established Parts Classification (aka, CAT) for the Importer, that data can also be
            downloaded to Kewill ISF

                                                                                                                   45
Downloading Data from Alliance or Kewill Customs (KC)                                   Return to Table of Contents

2.   Things You Need to Pay Attention To
       a.   To start using this feature, select one or two Importers, and download approximately one month of
            Customs Entry data.
       b.   There should be no issue with downloading a range of Importers. However, if there are multiple
            Importers, in the range, with many months of Customs Entries, to scan, along with large numbers
            (i.e., 10s or 100s of thousands of Item/Part Numbers), the download process could take some time.
            We do not have statistics available for guidance, at this point.
       c.   The download is single-threaded, meaning, only one User can start the download process. And, the
            User wait for the message “ISF Extract for Customer XXXX Complete”, before selecting another
            Customer Account Code or a range of Customer Account Codes. “XXXX” will contain the Ending
            Customer Account Code you specified. If you try to start another extract, while the process is in
            progress, you will see a message, on the screen, indicating this…please wait until you see the
            message “ISF Extract for Customer XXXX Complete”….and when you see it, you will need to
            acknowledge that you have seen it (by pressing the Return/Enter key on your keyboard).
       d.   If there are multiple Customer Account Codes, representing, in essence, the same Importer, AND,
            the same Master CAT Number applies to each of the Customer Account Codes, you need only
            download the Parts Classification data for ONE of the Customer Account Codes. Note: If the
            Customer Account Codes are similar, allowing you to specify a range of Customer Account Codes
            that cover most/all Customer Account Codes for the Importer, the application will download a single
            copy of the Parts Classification for the Master CAT Account Code. For example:
                       Customer Account Numbers ABC001 thru ABC184 represent multiple Importers sharing
                        the same Master CAT Account Number (e.g., ABC999)
                       If you specify the range of Customer Account Numbers ABC001 thru ABC184 and
                        indicate that Parts Classification data should be downloaded, only one copy of the Parts
                        Classification data will be extracted and downloaded….that’s a good thing.
More info on the next slide                                                                                     46
Downloading Data from Alliance or Kewill Customs (KC)                                      Return to Table of Contents

2.   Things You Need to Pay Attention To (continued)
       e.   The Part Classification download is an all or nothing option. If you say Y, for YES, all Parts
            Classification data for the Master CAT Account Code will be extracted and downloaded.
       f.   You have two options on where to send the extracted data…..Staging and/or Production. Until
            further notice, always select Staging…do NOT select Production. When Kewill moves the Staging
            data to its full-fledged Production environment, all of the data in Staging will be moved to Production.
       g.   When the data from Allliance/KC has made its way to the Kewill ISF Staging server, and the process
            to take that data and save it to the database has completed, you should receive an email notification,
            based on settings of preferences/properties in Kewill ISF…..please consult with your Kewill Project
            Lead to verify that these have been properly setup.
       h.   Keep in mind that Kewill ISF is on a 10 minute cycle….meaning, every 10 minutes, Kewill ISF checks
            if there’s any uploaded data to process.
End of Downloading Data from Alliance or Kewill Customs (KC)




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