VIEWS: 16 PAGES: 12 POSTED ON: 8/20/2011
NAAMA’s 33rd National Medical Convention An Invitation to sponsor, exhibit and advertise September 2-5, 2011 MGM Grand Hotel Las Vegas, Nevada LAS VEGAS CONVENTION COMMITTEE Wassim Younes, MD, RPh, Convention Chair Mouhanad Hammami, MD, NAAMA President Aziz Shaibani, MD, NAAMA President-Elect Adnan Munkarah, MD, Scientific Committee Co-Chair Marwan Kazimi, MD, Scientific Committee Co-Chair Ghabi Kaspo, DDS, Michigan Chapter President Husain Saleh, MD Michigan Chapter President-Elect Sami Mokaddem, PharmD, Nevada Chapter President Basim Dubaybo, MD, 2006 Michigan Chapter President Renée Ahee, APR, NAAMA Executive Director Dear Sponsor: On behalf of the National Arab American Medical Association (NAAMA), we invite you to participate in NAAMA’s 33rd National Medical Convention, September 2-5, 2011, in Las Vegas, Nevada. Join us at the MGM Grand Hotel to reach the anticipated 300+ physicians, dentists, pharmacists and family members in attendance. NAAMA conventions provide a wealth of sponsorship, advertising and exhibit options. You’ll find extensive exposure to your customers and numerous opportunities to highlight your commitment to the medical professionals. Plus, special corporate support opportunities enable you to maximize your marketing dollars. Options include: • Exhibits – NAAMA plans events and activities in the exhibit area to ensure plenty of traffic during the meeting. • Platinum, Gold, Silver, Bronze and Friend Supporter Levels - Get priority exhibit placement and many other benefits, including prominent acknowledgments in meeting materials and signage, invitations to the exclusive Gala dinner and more. • Event Support - Take advantage of corporate support opportunities ranging from the welcome reception to dinner and coffee breaks. • Advertising – NAAMA offers advertising opportunities via printed inserts and promotional items in the convention bags and convention book. No other meeting on your marketing agenda will offer you such a large gathering of healthcare professionals with such diverse specialties. We want you to have the tools necessary to reach this valuable audience. Please take a look through these pages to decide which of these outstanding marketing opportunities best meet your needs. But hurry! Opportunities are limited and sell out quickly. For more information, contact Renée Ahee, NAAMA’s Executive Director, at 248- 646-3661 or firstname.lastname@example.org. We look forward to seeing you in Las Vegas! Kindest Regards, Wassim Younes, MD, RPh Convention Chair Welcome to NAAMA What Is NAAMA? The National Arab American Medical Association is a non-profit, non-political, educational and charitable organization for health professionals of Arab heritage. What Is Our Mission? 1. Professional and Educational a. To enhance the medical knowledge of the members b. To promote professional relationships with medical organizations in North America and in the Arab World c. To provide educational resources for medical students and health field-related post-graduate trainees 2. Charitable and Humanitarian a. To provide health education and disease prevention b. To provide routine and emergency medical care in support of those in need c. To sponsor speakers or to provide grants and learning materials to medical schools in the Arab world Who Are Our Members? NAAMA has approximately 27 chapters and nearly 1,500 members across North America. Members include physicians, scientists, dentists, chiropractors, nurses and pharmacists. Members’ specialties are diverse: An Invitation to Support NAAMA’s convention offers companies excellent value for Silver Level .......................................$5,000 marketing funds. All Silver Supporters Receive: • Acknowledgment in signage at the event Support is acknowledged via: • Acknowledgment in the Convention Program books • Signage at coffee breaks or other special events • Acknowledgment on NAAMA’s web site (applicable to level) • A Silver Supporter plaque • Convention Program book • Two tickets to Convention Gala Dinner • NAAMA‘s web site • Exhibit booth Sponsorship Levels Other Sponsorship Diamond Level ................................$25,000 One Available Diamond Level Supporter Receives: Opportunities • Five complimentary registrations to the scientific meeting Convention Bags …………….............$5,000 • Acknowledgment in signage at the event Literature bags offer exhibitors high visibility with your • Acknowledgment in the Convention Program book business logo embroidered or printed on the bag on the • Acknowledgment on NAAMA’s web site opposite side of the convention logo. It also gives an • A Diamond Supporter plaque opportunity to distribute promotional pieces directly to • Ten tickets to Convention Gala Dinner attendees. • Two hotel rooms for two nights • Priority exhibit booth placement Program Book ...................................$5,000 (includes one full-page ad on back cover) Platinum Level .................................$15,000 This book includes the entire scientific program listing Three Available with faculty abstracts and convention schedule as well All Platinum Supporters Receive: as convention announcements, exhibitors and • Three complimentary registrations to the scientific sponsor listings. meeting • Acknowledgment in signage at the event Convention Stationary ………............$2,500 • Acknowledgment in the Convention Program book Provide notepads and pens with your company logo • Acknowledgment on NAAMA’s web site alongside the convention logo. • A Platinum Supporter plaque • Five tickets to Convention Gala Dinner • One hotel room for one night Name Badge ……..…….…….............$2,500 • Priority exhibit booth placement The badges that each registrant will wear will provide a great opportunity for your business’s logo to be printed alongside the convention logo. Gold Level .......................................$10,000 All Gold Supporters Receive: • One complimentary registration to the scientific meeting Booth Space …………………….........$2,000 • Acknowledgment in signage at the event 10x10 exhibit booth. • Acknowledgment in the Convention Program book • Acknowledgment on NAAMA’s web site Advertising in program book • A Gold Supporter plaque Full-page ……………………..$1,000 • Four tickets to Convention Gala Dinner Half-page ……………………..$500 • Exhibit booth Quarter-page …………………$250 Event Sponsorship Opportunities We Appreciate Your Support Welcome Reception …………............$10,000 Select the opportunities that match your interests. The welcome reception is scheduled for the evening of Act soon. Take advantage of our multiple venues for September 2nd between 8:00 and 11:00 p.m. at the MGM spreading the word about your company to NAAMA’s Grand Hotel. Registrants and guests will network in a influential members. relaxed atmosphere with hors d’ouevres and light music. It is a great social gathering and provides premier visibility Sponsorship opportunities are available on a first-come, and a brief speaking opportunity for sponsors. first-served basis. For more information, contact the NAAMA Office at 248-646-3661(phone), 248-646-0617 Coffee Breaks ..........................(each) $2,000 (fax) or email@example.com (e-mail). Most coffee breaks occur in the exhibit area between scientific sessions. A total of three coffee breaks are available over the period of two days. Lunch Breaks …………...........(each) $10,000 Two lunches are provided at the Hotel. The convention luncheons traditionally host a high caliber keynote speaker and are well attended. Lunch sponsors will have the opportunity to place literature and handouts on each seat or table as well as have a display table at the entrance. In addition, a short promotional slide show or video can be projected during lunch before the keynote address. Foundation Night ......(one available) $10,000 On Saturday, September 3rd, NAAMA members and guests gather for a fundraising dinner to benefit the NAAMA Foundation to help with its humanitarian and charitable mission. This is an opportunity for a sponsor to show its support of NAAMA’s mission. Breakfast ………………............(each) $5,000 Breakfast for attendees will be provided for a total of three days. Sponsorship opportunities are available or one sponsor may provide breakfast for all three days for $12,000. With this level of sponsorship, you will be recognized in the program and at the ceremony. Materials Distribution in Bags ….......$275/575 To publicize an upcoming event, promote a new product or draw traffic to your exhibit booth, an announcement can be inserted into the convention bags. All meeting attendees will receive the insert. ($275 for non-profit organizations, $575 for profit organizations). For approval of an insert in the convention bags, a completed Materials Distribution Form (see application attached) must be submitted. Gala Dinner .................(one available) $2,000 The Gala Dinner is the culmination of the national convention. With entertainment, the formal/semi-formal sit-down dinner is a great way to reach members and guests. Sponsorship Policy Guidelines Statement 1. General Convention Sponsorship Policies. 1. All sponsorships at NAAMA conventions must comply with NAAMA’s policies and ACCME’s Standards for Commercial Support. 2. All NAAMA-approved sponsorship opportunities will be fully described in this sponsorship guide. This description shall include the specific nature of the sponsorship opportunity, a description of sponsorship recognition including specifications for signage, banners, posters, slides, etc., method of distribution to attendees (if applicable) and the sponsorship cost. 3. Unless specifically noted in this policy or in the Sponsorship Guide, product brand acknowledgement and recognition are limited to display within the exhibit area. 4. Sponsors are not permitted to use the NAAMA logo in any of their promotional activities associated with the convention. 5. The Convention logo may only be used in those instances that are specifically noted in the Sponsorship Guide. Statement 2. Acceptable Sponsor Activities at Hotels and Remote Locations. 1. No commercial giveaways, promotional materials or product brand literature may be distributed to attendees without the approval of NAAMA. 2. Door-drops of commercial literature, giveaways, etc., are specifically prohibited at the hotel. 3. Commercially supported social events should not compete with or take precedence over scheduled scientific sessions. Statement 3. Acknowledgement and Recognition of Sponsors. 1. Only as specified in the Sponsorship Guide may the Convention logo appear on the same page or same side of a sign, banner, poster, T-shirt or slide that is acknowledging or recognizing sponsors. 2. Corporate name acknowledgment for all sponsors will be listed in the Convention Program book, via signage in the registration area and at the Opening Ceremony. Corporate name acknowledgment of sponsors is also authorized at social events, at bus pick-up and drop-off areas. 3. Product brand acknowledgment and/or recognition of sponsors is only authorized to be used within the exhibit area, unless otherwise specified in this policy or detailed in the Sponsorship Guide. Statement 4. Convention Bag. 1. All items to be included in the registration bag must be approved by NAAMA. 2. Registration bag may bear the corporate name and logo of the sponsor but may not carry a branded drug name. 3. All sponsored items for inclusion in the bag will be detailed in the Sponsorship Guide. Statement 5. Appropriate Exhibitor Activities within the Exhibit Area. 1. All exhibits are to be conducted in a dignified manner. Loud speakers, singing or carnival-like activities, such as the use of magicians or performers in the exhibit area are prohibited. Exhibits that feature an unapproved activity will be directed to immediately discontinue the activity by the Exhibit Manager. 2. Providing food or refreshments from an exhibitor’s booth is permitted, but care must be taken not to allow long lines to form or to block aisles. All food functions within exhibitor booths must comply with convention center guidelines. 3. Exhibitors are permitted to hold raffles in their booths. Raffled items should be approved prior to the start of the convention by NAAMA. 4. Exhibitors are not permitted to use the NAAMA or Convention logo in signage, on banners, on literature or on giveaways unless authorized by NAAMA. Statement 6. Acceptable Giveaways by Exhibitors. 1. Samples of all giveaways must be provided to NAAMA for approval prior to their distribution at the convention. 2. Exhibitors may distribute product samples that they have manufactured. 3. Giveaways must be of nominal value and must relate to members’ interest. NAAMA’s 33rd APPLICATION & CONTRACT FOR SPONSORSHIP National Medical Convention MGM Grand Hotel, Las Vegas, NV September 2 - 5, 2011 Please complete this application and mail or fax with payment to: NAAMA 801 South Adams, Suite 208, Birmingham, Michigan 48009-7018 Tel: (248) 646-3661 Fax: (248) 646-0617 A confirmation will be sent for your files upon acceptance. Company Name _________________________________________________________ Address _______________________________________________________________ ______________________________________________________________________ City ___________________________________State________ZIP/Postal___________ Daytime Phone ________________ Fax ________________ E-mail _______________ Contact Person _________________________________________________________ Title __________________________________________________________________ Payment: ____ Check ____ MasterCard ____ Visa ____ American Express Card Number: ____________________________________ Exp Date: ____________________ I am interested in becoming a sponsor at the following level(s): ________ Diamond Level $25,000 ________ Platinum Level $15,000 ________ Gold Level $10,000 ________ Silver Level $5,000 I am interested in sponsoring the following: _________ Convention Bags $5,000 _________ Program Book $5,000 _________ Convention Stationary $2,500 _________ Name Badge $2,500 _________ Welcome Reception $10,000 _________ Coffee Breaks (each) $2,000 _________ Lunch Breaks (each) $10,000 _________ Breakfast $5,000 (each) or $12,000 (three) I am interested in advertising in the program book: _____Full-page (8” x 10” finished size) $1000 _____Half-page (4-3/4” x 10” finished size) $500 _____Quarter-page (4-3/4” x 5-3/4” finished size)$ 250 *Generic ads will be assigned if you don’t supply one. All ads must be submitted electronically in .pdf or .jpg format. ____ Check here if you would like this sponsorship level or opportunity reserved for you at our next convention in Chicago in 2012. � My signature below verifies that I have read and accept the rules and regulations contained in this prospectus. Authorized Signature (Sponsor) ___________________________________ Date ____________ Authorized Signature (NAAMA)______________________ NAAMA’s 33rd APPLICATION & CONTRACT FOR EXHIBITORS National Medical Convention MGM Grand Hotel, Las Vegas, NV September 2-5, 2011 Please complete this application and mail or fax with payment to: NAAMA 801 South Adams, Suite 208, Birmingham, Michigan 48009-7018 Tel: (248) 646-3661 Fax: (248) 646-0617 A confirmation will be sent for your files upon acceptance. Company/Organization___________________________________________________________ Address_______________________________________________________________________ City/State/Country/Zip____________________________________________________________ Please PRINT name of person who will be officially responsible for this booth. This person will be mailed a registration form exclusive for exhibit personnel. Your signature indicates your approval of terms referenced below, as well as your approval to send correspondence via the fax number above. ________________________________________ _________________________________________ Name Signature ___________________________ __________________________________ ________________________ Telephone (include area code) Fax (include area code) E-mail Please note: 50% of the exhibit fee must accompany this contract. (Please make check payable to NAAMA’s 33rd National Medical Convention). The remaining balance is due August 1, 2011. (Tax ID #38-2911556). Application to exhibit dated this _________________day of ____________, 2011, by and between _________________________ ___________________________________hereinafter called “Exhibitor” and NAAMA. In accordance with the following terms, conditions, and regulations governing exhibits of NAAMA 33rd National Medical Convention at the MGM Grand Hotel, September 2-5, 2011, the undersigned hereby makes application for exhibit space(s) which, when accepted by NAAMA, becomes a contract. The undersigned agrees to abide by all rules, requirements, restrictions and regulations as set forth in this agreement or as may be especially designated by NAAMA, the MGM Grand Hotel or the city of Las Vegas, NV. Failure to abide by such rules and regulations results in forfeiture of all monies paid or due. Booth space: 10’ x 10’ including a 6’ x 4’ display table. (Please contact NAAMA if you need to customize your space.) Products to be exhibited: ________________________________________________________________________________________ NAAMA’s 33rd WRITTEN AGREEMENT FOR COMMERCIAL National Medical Convention SUPPORT MGM Grand Hotel, Las Vegas, NV September 2-5, 2011 The National Arab American Medical Association (NAAMA) is committed to presenting CME activities that promote improvements or quality in healthcare and are independent of the control of commercial interests. As part of this commitment, NAAMA has outlined in this written agreement the terms, conditions, and purposes of commercial support for its CME activities. Commercial Support is defined as financial, or in- kind, contributions given by a commercial interest¹ , which is used to pay all or part of the costs of a CME activity. : Title of CME Activity Activity Location: Activity Date: Name of Commercial Interest: Amount of Educational Grant (direct or in-kind) Grant will be used for the following: Speaker Honoraria Speaker Expenses (itemize) Meeting Expenses (itemize) Other (list) Terms, Conditions, and Purposes Independence 1. This activity is for scientific and educational purposes only and will not promote any specific proprietary business interest of the Commercial Interest. 2. The Accredited Provider is responsible for all decisions regarding the identification of educational needs, determination of educational objectives, selection and presentation of content, selection of all persons and organizations that will be in a position to control the content of the CME, selection of education methods, and the evaluation of the activity. Appropriate Use of Commercial Support 3. The Accredited Provider will make all decisions regarding the disposition and disbursement of the funds from the Commercial Interest. 4. The Commercial Interest will not require the Accredited Provider to accept advice or services concerning teachers, authors, or participants or other education matters, including content, as conditions of receiving this grant. 5. All commercial support associated with this activity will be given with the full knowledge and approval of the Accredited Provider. No other payments shall be given to the director of the activity, planning committee members, teachers or authors, joint sponsor, or any others involved with the supported activity. 6. The Accredited Provider will upon request, furnish the Commercial Interest documentation detailing the receipt and expenditure of the commercial support. Commercial Promotion 7. Product-promotion material or product-specific advertisement of any type is prohibited in or during the CME activity. The juxtaposition of editorial and advertising material on the same products or subjects is not allowed. Live or enduring promotional activities must be kept separate from the CME activity. Promotional materials cannot be displayed or distributed in the education space immediately before, during or after a CME activity. Commercial Interests may not engage in sales or promotional activities while in the space or place of the CME activity. 8. The Commercial Interest may not be the agent providing the CME activity to the learners. NAAMA’s 33rd WRITTEN AGREEMENT FOR COMMERCIAL National Medical Convention SUPPORT CONT’D MGM Grand Hotel, Las Vegas, NV September 2-5, 2011 Disclosure 9. The Accredited Provider will ensure that the source of support from the Commercial Interest, either direct or “in- kind,” is disclosed to the participants, in program brochures, syllabi, and other program materials, and at the time of the activity. This disclosure will not include the use of a trade name or a product-group message. The acknowledgment of commercial support may state the name, mission, and clinical involvement of the company or institution and may include corporate logos and slogans, if they are not product promotional in nature. The Commercial Supporter and NAAMA agree to abide by all requirements of the ACCME Standards for Commercial SupportSM (appended). Name of Accredited Provider Tax ID Number 38-2911556 Contact Person: Renée Ahee E-mail Address: firstname.lastname@example.org Phone Number: 248-646-3661 Fax Number: 248-646-0617 Educational Partner (if applicable) Contact Person: _____________________________ E-mail Address: _____________________________ Phone Number: _____________________________ Fax Number: _____________________________ Tax ID Number: _____________________________ Name of Commercial Interest Address: _____________________________ City, State, Zip: _____________________________ Contact Person: _____________________________ E-mail Address: _____________________________ Phone Number: _____________________________ Fax Number: _____________________________ Agreed by Authorized Representatives Commercial Interest Accredited Provider _____________________________ _________________________________ Signature and Date Signature and Date ___________________________________ _________________________________ Print Name Print Name ___________________________________ _________________________________ Title Title Educational Partner (If applicable) _________________________________ Signature and Date _________________________________ Print Name _________________________________ Title ¹The ACCME defines a Commercial Interest as any entity producing, marketing, re-selling, or distributing health care goods or services, consumed by, or used on, patients. The ACCME does not consider providers of clinical service directly to patients to be commercial interests. For more information, visit www.accme.org. 801 S. Adams Rd., Suite 208 Birmingham, MI 48009 P. 248.646.3661 F. 248.646.0617 www.naama.com email@example.com
"An Invitation - PDF"