wedding planner by hedongchenchen

VIEWS: 16 PAGES: 92

									DRESS

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



TUXEEDO

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
CAKE

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



CATERING

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
JEWELER

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



FAVORS

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
CEREMONY LOCATION

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



CEREMONY OFFICIANT

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
RECEPTION LOCATION

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



WEDDING PLANNER

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
MUSIC

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



MUSIC

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
MUSIC

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



MUSIC

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
PHOTO

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



PHOTO

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
PHOTO

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



VIDEO

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
VIDEO

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



VIDEO

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
FLOWERS

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



FLOWERS

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
FLOWERS

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



LIMOUSINE

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
TAXI SERVICE

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



HAIR SALON

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
MAKE UP ARTIST

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



MAKE UP ARTIST

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
NAILS

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website



BEAUTY SALON

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
BEAUTY SALON

Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website




Contact name

Address



Phone number

Fax number

Mobile number

Email address

Website
_______________________________________

AND

_______________________________________



LOCATION OF THE CEREMONY:

Name__________________________________________________

Address
_______________________________________________________



LOCATION OF THE RECEPTION:

Name__________________________________________________

Address
_______________________________________________________



WEDDING DATE: ______________________________

CEREMONY TIME: _____________________________

RECEPTION TIME: _____________________________



OFFICIANTS:

____________________________________________

____________________________________________
EWA’S PARENTS:                  ROGER’S PARENTS:

__________________________ _________________________

__________________________ _________________________

__________________________ _________________________

__________________________ _________________________



EWA’S MAID OF HONOR:            ROGER’S BEST MAN:

___________________________ __________________________

___________________________ __________________________

___________________________ __________________________

___________________________ __________________________

___________________________ __________________________

___________________________ __________________________

___________________________ __________________________

___________________________ __________________________



RING BEARER:                    USHER:

___________________________ __________________________

___________________________ __________________________
GUEST BOOK ATTENDANT:

___________________________ __________________________

___________________________ __________________________



READER:

_______________________________

_______________________________

MUSIC:

_______________________________

_______________________________

PIANIST:

_______________________________

_______________________________

WEDDING COORDINATOR:

_______________________________

_______________________________
OTHER THINGS TO REMEMBER:

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________

__________________________________________________________
                   OUR BUDGET PLAN:
RECEPTION

ITEM                     ESTIMATE   ACTUAL
Food
Drinks
Cake
Location fee
Service fee
Rentals (tables, etc.)
Decorations
ATTIRE:

ITEM             ESTIMATE   ACTUAL
Bridal dress
Tuxedo
Veil
Head piece
Jewelry




Shoes
Garter
Accessories
Tie
Underwear
Socks
Stockings
Other:




PHOTO / VIDEO:

ITEM             ESTIMATE   ACTUAL
Photographer
Videographer
Albums
After shot
Other:
MUSIC:

ITEM                    ESTIMATE   ACTUAL
Music for ceremony
Music for reception
DJ

Other:




DOCUMENTS:

ITEM                    ESTIMATE   ACTUAL
Marriage license
Roger’s documents
Ewa’s documents

Other:




FLOWERS:

ITEM                    ESTIMATE   ACTUAL
Bridal bouquet
Ania’s bouquet
Agnieszka’s bouquet
Agnese’s bouquet
Boutonnieres
Corsage for Roger’s
Mom
Corsage for Ewa’s Mom
Ceremony flowers
Reception flowers
Centerpieces
Cake and sweets table
Other:




STATIONARY:

ITEM                    ESTIMATE   ACTUAL
Paper
Envelopes
Ink
Stamps
Accents
Glue, paints, other
Other:




RINGS:

ITEM                    ESTIMATE   ACTUAL
Ewa’s wedding ring
Roger’s wedding ring
Pillow for rings

Other:
TRANSPORTATION

ITEM                        ESTIMATE   ACTUAL
Car for Roger and AJ
Car for Ewa and girls
Car for parents
Guests transportation
Other:




GIFTS

ITEM                        ESTIMATE   ACTUAL
Thank you gifts for girls
Wedding favors
Pillow for rings
Gift for parents – Ewa
Gift for parents – Roger
Gift for Roger
Gift for Ewa
Other:




CEREMONY

ITEM                        ESTIMATE   ACTUAL
Ceremony location fee
Officiant’s fee
Donations

Other:
              WEDDING SCHEDULER
                                                 MARCH 2010

                                                7 months to go

SUN      MON     TUE      WED     THU      FRI        SAT
         1       2        3       4        5          6



7        8       9        10      11       12         13



14       15      16       17      18       19         20



21       22      23       24      24       26         27



28       29      30       31




NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Book the officiant
___________________________________________________
___________________________________________________
Purchase wedding planner/organizer
___________________________________________________
___________________________________________________
Make a draft of wedding guests
___________________________________________________
___________________________________________________
Select members of wedding party
___________________________________________________
___________________________________________________
Look for caterer
___________________________________________________
___________________________________________________
Look for photographer
___________________________________________________
___________________________________________________
Look for videographer
___________________________________________________
___________________________________________________
Look for the florist
___________________________________________________
___________________________________________________
Plan the entertainment for the ceremony
___________________________________________________
___________________________________________________
Plan the entertainment for the reception
___________________________________________________
___________________________________________________
Start looking for the wedding dress, veil, shoes
___________________________________________________
___________________________________________________
                                                   APRIL 2010

                                                6 months to go

SUN      MON     TUE      WED     THU      FRI        SAT
                                  1        2          3



4        5       6        7       8        9          10



11       12      13       14      15       16         17



18       19      20       21      22       23         24



25       26      27       28      29       30




NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Shop for brides dresses
___________________________________________________
___________________________________________________
Buy the wedding dress
___________________________________________________
___________________________________________________
Buy shoes, bag, accessories
___________________________________________________
___________________________________________________
Make or buy suit for Roger, tie, shoes!!!
___________________________________________________
___________________________________________________
Organize rental equipment (if necessary)
___________________________________________________
___________________________________________________
Organize invitations and other stationary
___________________________________________________
___________________________________________________
Make doctor’s appointment for blood test
___________________________________________________
___________________________________________________
Book transportation for us and guests
___________________________________________________
___________________________________________________
Organize accommodation for us and guest
___________________________________________________
___________________________________________________
                                                    MAY 2010

                                                5 months to go

SUN      MON     TUE      WED     THU      FRI        SAT
                                                      1



2        3       4        5       6        7          8



9        10      11       12      13       14         15



16       17      18       19      20       21         22



23       24      25       26      27       28         29



30       31




NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
                                                    JUNE 2010

                                                4 months to go

SUN      MON     TUE      WED     THU      FRI        SAT
                 1        2       3        4          5



6        7       8        9       10       11         12



13       14      15       16      17       18         19



20       21      22       23      24       25         26



27       28      29       30




NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Finalize the guest list
___________________________________________________
___________________________________________________
___________________________________________________
Meet with caterer or banquet manager
___________________________________________________
___________________________________________________
___________________________________________________
Meet with officiant
___________________________________________________
___________________________________________________
___________________________________________________
Arrange gown final fitting
___________________________________________________
___________________________________________________
___________________________________________________
Write vows
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
                                                    JULY 2010

                                                3 months to go

SUN      MON     TUE      WED     THU      FRI        SAT
                                  1        2          3



4        5       6        7       8        9          10



11       12      13       14      15       16         17



18       19      20       21      22       23         24



25       26      27       28      29       30         31




NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Purchase wedding favors
___________________________________________________
___________________________________________________
___________________________________________________
Purchase wedding party gifts
___________________________________________________
___________________________________________________
___________________________________________________
Purchase wedding rings
___________________________________________________
___________________________________________________
___________________________________________________
Send the invitations
___________________________________________________
___________________________________________________
___________________________________________________
Get the marriage license from embassy
___________________________________________________
___________________________________________________
___________________________________________________
Gift for each other
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
                                                 AUGUST 2010

                                                2 months to go

SUN      MON     TUE      WED     THU      FRI        SAT
1        2       3        4       5        6          7



8        9       10       11      12       13         14



15       16      17       18      19       20         21



22       23      24       25      26       27         28



29       30      31




NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Arrange the trials with hair and makeup stylist, etc.
___________________________________________________
___________________________________________________
___________________________________________________
Organize wedding programs
___________________________________________________
___________________________________________________
___________________________________________________
Finalize menu
___________________________________________________
___________________________________________________
___________________________________________________
Finalize guest count
___________________________________________________
___________________________________________________
___________________________________________________
Finalize seating arrangements
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
                                            SEPTEMBER 2010

                                                 1 month to go

SUN      MON     TUE      WED     THU      FRI        SAT
                          1       2        3          4



5        6       7        8       9        10         11



12       13      14       15      16       17         18



19       20      21       22      23       24         25



26       27      28       29      30




NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
Pick up wedding dress from the tailor??
___________________________________________________
___________________________________________________
___________________________________________________
Write speeches
___________________________________________________
___________________________________________________
___________________________________________________
Address wedding announcements for those who can’t be there
___________________________________________________
___________________________________________________
___________________________________________________
Make hair and makeup appointment
___________________________________________________
___________________________________________________
___________________________________________________
Pack for the day after the wedding
___________________________________________________
___________________________________________________
___________________________________________________
Confirm details with vendors
___________________________________________________
___________________________________________________
___________________________________________________
Pass out wedding day schedules to wedding party
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
___________________________________________________
                                                 OCTOBER 2010

                                                 Here we go!!!

SUN      MON     TUE      WED     THU      FRI        SAT
                                           1          2



3        4       5        6       7        8          9



10       11      12       13      14       15         16



17       18      19       20      21       22         23



24       25      26       27      28       29         30



31



NOTES:

__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
__________________________________________________________
OUR GUEST LIST:

   1.    ____________________________________
   2.    ____________________________________
   3.    ____________________________________
   4.    ____________________________________
   5.    ____________________________________
   6.    ____________________________________
   7.    ____________________________________
   8.    ____________________________________
   9.    ____________________________________
   10.   ____________________________________
   11.   ____________________________________
   12.   ____________________________________
   13.   ____________________________________
   14.   ____________________________________
   15.   ____________________________________
   16.   ____________________________________
   17.   ____________________________________
   18.   ____________________________________
   19.   ____________________________________
   20.   ____________________________________
   21.   ____________________________________
   22.   ____________________________________
   23.   ____________________________________
   24.   ____________________________________
   25.   ____________________________________
   26.   ____________________________________
   27.   ____________________________________
   28.   ____________________________________
   29.   ____________________________________
   30.   ____________________________________
   31.   ____________________________________
   32.   ____________________________________
33.   ____________________________________
34.   ____________________________________
35.   ____________________________________
36.   ____________________________________
37.   ____________________________________
38.   ____________________________________
39.   ____________________________________
40.   ____________________________________
41.   ____________________________________
42.   ____________________________________
43.   ____________________________________
44.   ____________________________________
45.   ____________________________________
46.   ____________________________________
47.   ____________________________________
48.   ____________________________________
49.   ____________________________________
50.   ____________________________________
#     Guest   Phone #   Email

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

11.

12.

13.

14.

15.

16.

17.

18.
Address   RSVP   Gift   Thank
                        you
#     Guest   Phone #   Email

19.

20.

21.

22.

23.

24.

25.

26.

27.

28.

29.

30.

31.

32.

33.

34.

35.

36.
Address   RSVP   Gift   Thank
                        you
#     Guest   Phone #   Email

37.

38.

39.

40.

41.

42.

43.

44.

45.

46.

47.

48.

49.

50.
Address   RSVP   Gift   Thank
                        you
            SEATING ARRANGEMENTS


                       TABLE NO. 1

1.    ____________________________________
2.    ____________________________________
3.    ____________________________________
4.    ____________________________________
5.    ____________________________________
6.    ____________________________________
7.    ____________________________________
8.    ____________________________________
9.    ____________________________________
10.   ____________________________________
11.   ____________________________________
12.   ____________________________________




                   TABLE NO. 2 - OUTSIDE

1.    ____________________________________
2.    ____________________________________
3.    ____________________________________
4.    ____________________________________
5.    ____________________________________
6.    ____________________________________
7.    ____________________________________
8.    ____________________________________
9.    ____________________________________
10.   ____________________________________
                   TABLE NO. 2 - INSIDE

1.    ____________________________________
2.    ____________________________________
3.    ____________________________________
4.    ____________________________________
5.    ____________________________________
6.    ____________________________________
7.    ____________________________________
8.    ____________________________________
9.    ____________________________________




                   TABLE NO. 3 - OUTSIDE

1.    ____________________________________
2.    ____________________________________
3.    ____________________________________
4.    ____________________________________
5.    ____________________________________
6.    ____________________________________
7.    ____________________________________
8.    ____________________________________
9.    ____________________________________
10.   ____________________________________
                  TABLE NO. 3 - INSIDE

1.   ____________________________________
2.   ____________________________________
3.   ____________________________________
4.   ____________________________________
5.   ____________________________________
6.   ____________________________________
7.   ____________________________________
8.   ____________________________________
9.   ____________________________________
MUSIC - DJ:

Name: ______________________________________
Mobile: ______________________________________
Email: _______________________________________


   Will you personally be the DJ for
   our reception?
   When can we meet?

   Do you DJ full-time?

   What kind of experience do you
   have?
   How long have you been a disc
   jockey?
   How many weddings have you
   performed at?
   Have you handled events of my
   type and size before?
   What are the reasons you think
   we should hire you?
   Do you also Emcee the
   reception?
   How many consultations do you
   provide in your package prices?
   Do you provide an
   entertainment planner?
   What time do you arrive to
   setup your equipment?
   What are the hours of your
   service?
   Do you wear a suit and tie?

   How many songs do you have in
   your library?
   What format is your music in?
   (i.e. records, cassettes, CD)
   Do you provide cocktail/ dinner
   music?
   Do you provide a wireless
   microphone for speeches?
   Do you bring backup equipment
   with you?
Are basic effects lighting
included?
Do you offer lighting and sound
upgrades?
How many people will cover the
event?
Is a deposit required? If so, how
much?
When is the deposit due?

May I make partial payments?

When is the final payment due?

What is the overtime charge?

Are there any additional
charges not mentioned? (i.e.
travel)
Do you provide a written
contract and guarantee?
What are the
refunds/cancellation terms?

Package 1:

Cost of Package 1:
Package 2:

Cost of Package 2:
Package 3:

Cost of Package 3:
FLORIST:

Name: ______________________________________
Mobile: ______________________________________
Email: _______________________________________


   Will you personally organizing
   flowers for our reception?
   When can we meet?

   What kind of experience do you
   have?
   How long have you been a
   florist?

   How many weddings have you
   serviced?
   Have you handled events of my
   type and size before?
   What are the reasons you think
   we should hire you?
   How many consultations do
   you provide in your package
   prices?
   Do you have a portfolio and a
   list of referrals?
   What type of design do you
   specialize in?
   What types of flowers would
   you suggest given my ideas?
   Can I add items at the last
   minute?
   Do you design items for double
   use?
   Where do you perform the
   design?
   Do you decorate the cake with
   flowers or should the cake
   baker?
   What time do you arrive to
   setup?
   What are you hours of service?
Have you worked at my
church/rental facility before?
Do you have people to help you
with the design and/or setup?
Do you provide a written
contract and guarantee?
What are your policies
regarding delivery times?
How do you price your flowers
what is the cost of delivery and
setup?
Can you provide me an
estimate within 2 days?
Is a deposit required? If so, how
much?
When is the deposit due?

May I make partial payments?

What are the refunds
/cancellation terms?
What is the average cost of
wedding flowers by YOUR
clients?
Do you charge for
consultations?

How do I book your services?



Package 1:

Cost of Package 1:
Package 2:

Cost of Package 2:
Package 3:

Cost of Package 3:
FOOD AND BEVERAGE:

Name: ______________________________________
Mobile: ______________________________________
Email: _______________________________________


   When can we meet?

   What kind of experience do you
   have?
   How many weddings have you
   serviced?
   Have you handled events of my
   type and size before?
   What are the reasons you think
   we should hire you?
   How many consultations do you
   provide in your package prices?
   Do you provide tasting
   consultations/food tastings?
   Is there a fee for such tastings?
   How many people can I bring
   along with me to the tasting?
   What are the hours of your
   service?
   What equipment do you
   provide?

   Do you bring backup
   equipment?

   What is the staff to guest ratio?

   What is the staff dress code?
   Formal or casual?
   If buffet style is offered, are
   servers provided or will it be
   self-serve?
   Is there an extra charge for
   buffet servers? If so, how
   much?
   Do you have a liquor license?
Is there an extra charge for
bartenders? If so, how much?
Who is supplying the liquor,
water, ice, etc.?
Do you provide cake
cutting/serving service?
Is it part of the basic package? If
not, what is the additional cost?
Do you provide the wedding
cake, or should I hire an outside
baker?
If caterer provides the cake,
how much is it?
Is the champagne toasting
service included or is that an
extra charge? If an extra charge,
how much?
When is the final headcount
due?

Does the headcount include
wedding professionals at the
event (photographers, DJs,
etc.)?
Are there special prices for
feeding our DJ, band,
photographer and other
wedding professionals?
Is a deposit required? If so, how
much?
When is the deposit due?

When is the final payment due?

What percentage are the taxes?

What is the overtime charge?

Is the set-up and clean-up
included in the final price?
What are the costs for alcohol
and beverages?
Do you provide linens, tables,
chairs, china, glassware,
silverware, serving accessories,
etc.?
Are the above items included in
the basic price or are they
extra? If extra, how much?
Do you provide rentals, or are
they from another company?
Are there any additional
charges not mentioned? (i.e.
travel)
Do you provide a written
contract and guarantee?
What are the
refunds/cancellation terms?
What is your leftover policy?



Package 1:

Cost of Package 1:
Package 2:

Cost of Package 2:
Package 3:

Cost of Package 3:
Catering company: ___________________________________________________

Address: ___________________________________________________________

Phone number: ______________________________________________________

TYPE OF RECEPTION REQUIRED:

          BUFFET

          FULL SIT DOWN DINNER

          HOR D’OEURVES

Number of guests ___________________ Cost per guest ____________________

Required deposit ____________________ Last payment due date _____________

Per hour staff cost _________________________

Per hour bartender cost _____________________

Per hour chef cost __________________________

Per hour assistant cost ______________________

Price for setup & dismantle ___________________

Cancellation terms ___________________________________________________
___________________________________________________________________
___________________________________________________________________


Gratuity included:         yes____ no____

Taste test offered:        yes____ no____

Are seconds avail.:        yes____ no____


Do you supply:

Liquor:          yes____   no____
Cutlery:         yes____   no____
Table linens:    yes____   no____
Chair covers:    yes____   no____
Decorations:     yes____   no____
Wedding cake:      yes____    no____
Tables & chairs:   yes____    no____
Glassware:         yes____    no____
Napkins:           yes____    no____
Serving trays:     yes____    no____
Centerpieces:       yes____   no____
Contract:          yes____    no____

Dj:                yes____    no____
Florists:          yes____    no____
Limousines:        yes____    no____
Rental company:    yes____    no____
CAKE:

Bakery: ________________________________________________________________

Address: _______________________________________________________________

Phone number: __________________________________________________________

Contact name: ___________________________________________________________


Theme of cake: __________________________________________________________
_______________________________________________________________________
_______________________________________________________________________


Description: ____________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

# of tiers: __________________

Tier description:

Top       flavor _______________    filling ________________   size ___________

2nd       flavor _______________    filling ________________   size ___________

3rd       flavor _______________    filling ________________   size ___________

4th       flavor _______________    filling ________________   size ___________

5th       flavor _______________    filling ________________   size ___________


Cake extras: _____________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

Number of guests: _______________________

Date ordered:       _______________________

Total amount due: _______________________
Cost per serving:   ____________________________

Pickup date:        ___________________________

Deposit:            ____________________________
PHOTOGRAPHY:

Name: ______________________________________
Mobile: ______________________________________
Email: _______________________________________


   When can we meet? Are you
   the one taking photography?
   What kind of experience do you
   have?
   How many weddings have you
   serviced?
   Have you handled events of my
   type and size before?
   What are the reasons you think
   we should hire you?
   How many consultations do you
   provide in your package prices?
   What are the criteria of
   choosing what you shoot?
   Are there pre wedding
   photographs?
   What is the cost?

   What are the hours of your
   service?
   What equipment do you
   provide?
   Do you bring backup
   equipment?
   How many staff do you provide?

   What is the staff dress code?
   Formal or casual?
   What is the policy regarding
   proofs?
   What is the delivery time?

   If there is extra time, how much
   do you charge?
   Can I provide you with the list of
   shoots I would like to have?
   Do you have this kind of list you
   could suggest?
Is it part of the basic package? If
not, what is the additional cost?
Is a deposit required? If so, how
much?
When is the deposit due?

When is the final payment due?

What percentage are the taxes?

What is the overtime charge?

Are there any additional
charges not mentioned? (i.e.
travel)
Do you provide a written
contract and guarantee?
What are the
refunds/cancellation terms?

Package 1:

Cost of Package 1:
Package 2:

Cost of Package 2:
Package 3:

Cost of Package 3:
     PHOTOGRAPHIC POSES:

     BEFORE THE CEREMONY:

Bride:
            Bride dressing
            Bride fully dressed and outfitted
            Bride with Mom
            Bride with Dad
            Bride with Parents
            Bride with Family
            Bride with siblings
            Bride with Maid of Honor
            Bride with each Bridesmaids
            Bride with Maid of Honor and Bridesmaids


Groom:
            Groom dressing
            Groom fully dressed and outfitted
            Groom with Mom
            Groom with Dad
            Groom with Parents
            Groom with Sisters
            Groom with Family
            Groom with Best Man
            Groom with each Usher
            Groom with Best Man and Ushers
            Groom with Ring Bearers



Additional poses before the Ceremony:
             ____________________________________________
             ____________________________________________
              ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
DURING THE CEREMONY:

    Seating of special guests
    Bridesmaids and groomsmen walking down the aisle
    Bride and Bride’s Father walking down the aisle
    Bride’s Father giving Bride’s hand to the Groom
    Bride and Groom and the altar
    Bride and Groom lighting Unity Candle
    Bride and Groom exchanging the vows
    Bride and Groom exchanging the rings
    Bride and Groom’s first kiss
    Bride and Groom walking down the aisle



Additional poses before the Ceremony:

   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
AFTER THE CEREMONY:

    Bride and Groom
    Bride and Groom with Officiant
    Bride and Groom and Bride’s Parents
    Bride and Groom and Groom’s Parents
    Bride and Groom with Parents
    Bride and Groom with Family
    Bride and Groom with Family and Friends
    Bride and Groom with Maids of Honor and Best Man
    Bride and Groom with the wedding Party
    Bride and Groom with the girls
    Bride and Groom with the boys
    Bride and Groom in the limousine leaving the Ceremony

Additional poses after the Ceremony:

   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
DURING THE RECEPTION:

    Bride and Groom at the receiving line
    Wedding party’s entrance
    Bride and Groom’s entrance
    Bride and Groom’s first dance
    Groom dancing with his Mom
    Bride dancing with her Dad
    Groom dancing with Bride’s Mom
    Bride dancing with Groom’s Dad
    Bouquet toss
    Removal of garter
    Garter toss
    Placement of garter on the bouquet catcher by garter catcher
    Bride and Groom with the bouquet catcher and garter catcher
    Each toaster
    Bride and Groom with each toaster
    Cake cutting
    Bride and Groom feeding cake to each other
    Guest dancing



Additional poses before the Ceremony:

   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
VIDEOGRAPHY:

Name: ______________________________________
Mobile: ______________________________________
Email: _______________________________________


   When can we meet? Are you
   the one taking photography?
   What kind of experience do you
   have?
   How many weddings have you
   serviced?
   Have you handled events of my
   type and size before?
   What are the reasons you think
   we should hire you?
   How many consultations do you
   provide in your package prices?
   What are the criteria of
   choosing what you shoot?
   Are there pre wedding
   photographs?
   What is the cost?

   What are the hours of your
   service?
   What equipment do you
   provide?
   Do you bring backup
   equipment?
   How many staff do you provide?

   What is the staff dress code?
   Formal or casual?
   What is the policy regarding
   proofs?
   What is the delivery time?

   If there is extra time, how much
   do you charge?
   Can I provide you with the list of
   shoots I would like to have?
   Do you have this kind of list you
   could suggest?
Is it part of the basic package? If
not, what is the additional cost?
Is a deposit required? If so, how
much?
When is the deposit due?

When is the final payment due?

What percentage are the taxes?

What is the overtime charge?

Are there any additional
charges not mentioned? (i.e.
travel)
Do you provide a written
contract and guarantee?
What are the
refunds/cancellation terms?

Package 1:

Cost of Package 1:
Package 2:

Cost of Package 2:
Package 3:

Cost of Package 3:
     PHOTOGRAPHIC POSES:

     BEFORE THE CEREMONY:

Bride:
            Bride dressing
            Bride fully dressed and outfitted
            Bride with Mom
            Bride with Dad
            Bride with Parents
            Bride with Family
            Bride with siblings
            Bride with Maid of Honor
            Bride with each Bridesmaids
            Bride with Maid of Honor and Bridesmaids


Groom:
            Groom dressing
            Groom fully dressed and outfitted
            Groom with Mom
            Groom with Dad
            Groom with Parents
            Groom with Sisters
            Groom with Family
            Groom with Best Man
            Groom with each Usher
            Groom with Best Man and Ushers
            Groom with Ring Bearers



Additional poses before the Ceremony:
             ____________________________________________
             ____________________________________________
              ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
             ____________________________________________
DURING THE CEREMONY:

    Seating of special guests
    Bridesmaids and groomsmen walking down the aisle
    Bride and Bride’s Father walking down the aisle
    Bride’s Father giving Bride’s hand to the Groom
    Bride and Groom and the altar
    Bride and Groom lighting Unity Candle
    Bride and Groom exchanging the vows
    Bride and Groom exchanging the rings
    Bride and Groom’s first kiss
    Bride and Groom walking down the aisle



Additional poses before the Ceremony:

   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
AFTER THE CEREMONY:

    Bride and Groom
    Bride and Groom with Officiant
    Bride and Groom and Bride’s Parents
    Bride and Groom and Groom’s Parents
    Bride and Groom with Parents
    Bride and Groom with Family
    Bride and Groom with Family and Friends
    Bride and Groom with Maids of Honor and Best Man
    Bride and Groom with the wedding Party
    Bride and Groom with the girls
    Bride and Groom with the boys
    Bride and Groom in the limousine leaving the Ceremony

Additional poses after the Ceremony:

   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
DURING THE RECEPTION:

    Bride and Groom at the receiving line
    Wedding party’s entrance
    Bride and Groom’s entrance
    Bride and Groom’s first dance
    Groom dancing with his Mom
    Bride dancing with her Dad
    Groom dancing with Bride’s Mom
    Bride dancing with Groom’s Dad
    Bouquet toss
    Removal of garter
    Garter toss
    Placement of garter on the bouquet catcher by garter catcher
    Bride and Groom with the bouquet catcher and garter catcher
    Each toaster
    Bride and Groom with each toaster
    Cake cutting
    Bride and Groom feeding cake to each other
    Guest dancing



Additional poses before the Ceremony:

   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
   ____________________________________________
LIMOUSINE COMPANY:

Name: ______________________________________
Mobile: ______________________________________
Email: _______________________________________


   When can we meet?

   What kind of experience do you
   have?
   How many weddings have you
   serviced?
   Have you handled events of my
   type and size before?
   What are the reasons you think
   we should hire you?
   Do you have proper insurance?

   Are you open 24 hours a day?

   What types of cars do you
   have?
   What colors are available?

   How many cars do you have?

   What is the policy if one breaks
   down?
   What decorations are included
   in the package?
   Is there an additional cost?

   What is the additional cost per
   hour if I want to keep it longer?
   What is the minimum hours
   required?
   Can we have alcohol in the
   cars? Can we eat?
   Is the driver acquainted with
   the city?
   What are the specs of the cars?

   Can I see some photographs
   from weddings?
What will be the driver
wearing?
Is a deposit required? If so, how
much?

When is the deposit due?

When is the final payment due?

What percentage are the taxes?

What is the overtime charge?

Are there any additional
charges not mentioned? (i.e.
travel)
Do you provide a written
contract and guarantee?
What are the
refunds/cancellation terms?

Package 1:

Cost of Package 1:
Package 2:

Cost of Package 2:
Package 3:

Cost of Package 3:
RECEPTION LOCATION:

Name: ______________________________________
Mobile: ______________________________________
Email: _______________________________________

   When can we meet?

   What is the capacity of the
   room?
   How many weddings have you
   hosted?
   Have you handled events of my
   type and size before?
   What are the reasons you think
   we should choose you?
   How many consultations do you
   provide in your package prices?
   Do you provide tasting
   consultations/food tastings?
   Is there a fee for such tastings?
   How many people can I bring
   along with me to the tasting?
   What are the hours of your
   service?
   Do you have an ice machine?

   What is the charge for an hour?
   What is an extra charge?
   What is the staff to guest ratio?

   What is the staff dress code?
   Formal or casual?
   If buffet style is offered, are
   servers provided or will it be
   self-serve?
   Is there an extra charge for
   buffet servers? If so, how
   much?
   Do you have a liquor license?

   Is there an extra charge for
   bartenders? If so, how much?
   Do you provide cake
   cutting/serving service?
Is it part of the basic package? If
not, what is the additional cost?
Do you provide the wedding
cake, or should I hire an outside
baker?
If you can provide the cake, how
much is it?
Is the champagne toasting
service included or is that an
extra charge? If an extra charge,
how much?
When is the final headcount
due?
Does the headcount include
wedding professionals at the
event (photographers, DJs,
etc.)?
Are there special prices for
feeding our DJ, band,
photographer and other
wedding professionals?
Do you have audio visual
equipment
Is there an adequate parking?

Is there a charge for a valet
parking?
Is there a special rate if we
would like to rent rooms?
Are discounts available for
accommodations?
Do you provide decorations?

Can we bring ours and install it?

Do you provide help to do it?

Do you have tables and chairs?

Do you provide the linen and
chair covers?
What are the colors?

Is there any additional cost?

Are there any additional
charges not mentioned?
Are there any other events
taking place at the same time?
Is a deposit required? If so, how
much?
When is the deposit due?

When is the final payment due?

What percentage are the taxes?

What is the overtime charge?

Is the set-up and clean-up
included in the final price?
What are the costs for alcohol
and beverages?
Do you provide linens, tables,
chairs, china, glassware,
silverware, serving accessories,
etc.?
Are the above items included in
the basic price or are they
extra? If extra, how much?
Do you provide rentals, or are
they from another company?
Are there any additional
charges not mentioned? (i.e.
travel)
Do you provide a written
contract and guarantee?
What are the
refunds/cancellation terms?
What is your leftover policy?



Package 1:

Cost of Package 1:
Package 2:

Cost of Package 2:
Package 3:

Cost of Package 3:
PLANNER WORKSHEET:

JEWELLERY
      Wedding bands

CEREMONY
      Applied for marriage license
      Booked officiant
      Booked church
      Vows written
      Readers chosen
      Ring pillow made
      Unity candle purchased
      Programs printed
STATIONARY
      invitations designed
      Invitations printed
      All other stationary printed
      Invitations sent
      RSVP received
BRIDAL ATTIRE
      Ordered wedding gown
      Picked up wedding gown
      Ordered tuxedos
      Picked up tuxedos
      Purchased headpiece
      Purchased other accessories
      Purchased shoes
      Purchased underwear
      Bridesmaids dresses ready
RECEPTION
      Booked reception hall
      Booked caterer
      Decided on drinks
      Decided on menu
      Arranged decorations
FLOWERS
      Ordered bouquet for bride
      Ordered other bouquets
      Boutonnieres
      Corsages
      decorations
DECORATIONS
      Table cloths
      Chair covers
      Hanging
      Tables
      details
BAKERY
      Ordered wedding cake
PHOTOGRAPHY
      Chose photographer
      Signed the contract
      Gave the list of shots
VIDEOGRAPHY
      Chose videographer
      Signed the contract
      Gave the list of shots
TRANSPORTATION
      Chose the cars
      Decided who goes where
      Decided on guests pick up
BEAUTY
      Chose the makeup artist
      Made trial makeup
      Chose hair stylist
      Made trial hair style
      Took trip to a SPA
MUSIC
      Chose the entertainment
      Made the song list
GIFTS
      Chose thank you gifts
      Wedding part gifts
      other
COMPLETE CHECKLIST

CEREMONY:

        Marriage license
        Programs
        Guest book table
        Sound system
        Chairs
        Unity candle
        Arch?
        Officiant fee
        Wedding rings
        Outdoor sign
        Pen and guest book
        Alter arrangements
        Music
        Aisle runner
        Photographer
        Videographer
        Gratuities
        Marriage certificate
        Special occasion permit
        Boutonnieres
        Corsages
        Limousine
        Candles
        Parking
        Picture and stand
        Ring pillow
        Bouquets
        Decorations

RECEPTION:

        The location
        The caterer and menu
        Flatware
        Tables and linens
        Napkins
        Chairs and covers
        Glassware
        Water pitchers
        Toasting glasses
        Coffee and tea
        Water
        Lemon, lime, milk, sugar, etc.
Punch bowl
Wedding cake
Cake knife
Bartender
Waiters
Candles and holders
Decorations
Centerpieces
Security
Transportation
Tent
Ice
Guest favors
Valet parking
Music system
Dance floor

								
To top