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					                                                                                                                                                              6c16c35c-3e58-4f54-be54-b5f8f4dc9e7b.xls
                                                                                        DRAFT


                                              PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                           WBS Definition                                                                                        Work Product          WPG Code
WBS #
                                                                All activities associated with developing the high-level requirements and sequencing for the
                                                                integrated, enterprise-wide suite of initiatives is defined. The Enterprise Vision could begin on
                                                                the fiscal year, and should be defining the vision for a point two years into the future. For
0.0       Enterprise Vision Stage
                                                                example, the Enterprise Vision that is defined at the beginning of FY 2007 won‟t be fully funded
                                                                until the beginning of FY 2009. Near the end of the Enterprise Vision task the initiative that will
                                                                be started in the given fiscal year will be roughly defined.
0.1           Enterprise Vision Stage Management                All activities associated with the management and planning of the Enterprise Vision Stage.
                                                                All activities associated with the development of required documentation for the Enterprise
0.1.1              Enterprise Vision Stage Documentation
                                                                Vision Stage.
                                                                All activities associated with creation and development of the Five-Year Plan. The FY 2006
                                                                Five-Year Plan documents Federal Student Aid's progress in achieving FY 2006-2010
                                                                objectives, details future initiatives and establishes performance standards for measuring our
                                                                                                                                                                      Five-Year Strategic
0.1.1.1                 Develop Five-Year Strategic Plan        success. Starting with this edition, Federal Student Aid‟s Five-Year Plan will be updated at the                            EV.010
                                                                                                                                                                      Plan
                                                                end of each fiscal year. As the U.S. Government Accountability Office (GAO) has
                                                                recommended, each edition will include measurable strategic objectives linked to Federal
                                                                Student Aid‟s day-to-day business processes and objectives.

                                                                All activities associated with creation and development of the Human Capital Management
                                                                                                                                                                      Human Capital
0.1.1.2                 Develop Human Capital Management Plan   Plan. This document outlines Federal Student Aid's staffing plan for providing the human                                    EV.020
                                                                                                                                                                      Management Plan
                                                                capital support required for delivering the TSV.

                                                                All activities associated with creation and development of the Enterprise Vision Document.
                                                                This document describes the envisioned Target State in terms of: target business process,             Enterprise Vision
0.1.1.3                 Develop Enterprise Vision Document                                                                                                                                  EV.030
                                                                target information architecture, target applications landscape, target technologies, target           Document
                                                                organizational structure (including organizational roles mapped to business.

                                                                All activities associated with creation and development of the Enterprise Sequencing Plan. The
                                                                Enterprise Sequencing Plan is a living document that shows the sequence of investments and
                                                                                                                                                                    Enterprise
0.1.1.4                 Develop Enterprise Sequencing Plan      operational activities that enable Federal Student Aid to move from its "current" state to its TSV.                         EV.040
                                                                                                                                                                    Sequencing Plan
                                                                Updated on a quarterly basis, this plan enables users to view where Federal Student Aid is at a
                                                                given point in time.

                                                                All activities associated with creation and development of the Acquisition Process Hand Book.
                                                                This handbook provides an acquisition and contract monitoring framework for project managers
                                                                (PMs), Contracting Officer‟s Representatives (CORs), and other Federal Student Aid staff
                                                                requiring assistance with one or more of the steps discussed within this document. It provides a
                                                                step-by-step overview of the acquisition and contract monitoring process, but it does not
                                                                replace the knowledge of the Contracting Officer (CO). Intended as a reference tool for
                                                                preparing and conducting common day-to-day acquisition and contract monitoring activities, it Acquisition Process
0.1.1.5                 Develop Acquisition Process Hand Book                                                                                                                               EV.050
                                                                is not meant to be an exhaustive discussion of each step of the process, but rather as a guide. Handbook

                                                                Additional information on the acquisition process can be obtained from the Federal Acquisition
                                                                Regulation (FAR) and the ED Acquisition Regulations (EDAR) or from the staff of the
                                                                Acquisitions Management (AM) group.

                                                                Acquisition document templates are included in the Acquisition Process Handbook.




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                                                 PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                                WBS Definition                                                                                        Work Product          WPG Code
WBS #
                                                                      All activities associated with creation and development of the Annual Performance Plan. This
                                                                                                                                                                            Annual Performance
0.1.1.6                  Develop Annual Performance Plan              document lists all ongoing Federal Student Aid projects with their respective performance                                EV.060
                                                                                                                                                                            Plan
                                                                      metrics and current and target measurements.
                                                                      All activities associated with creation and development of the Records Management Guidance.
                                                                                                                                                                  Records
                                                                      U.S. National Archives and Records Administration (NARA) compliant document created by
0.1.1.7                  Develop Records Management Guidance                                                                                                      Management                      EV.070
                                                                      U.S. Department of Education (ED) Records Management. Federal Student Aid Records
                                                                                                                                                                  Guidance
                                                                      Management uses it to record and archive Federal Student Aid records (paper, emails, CDs).
                                                                      All activities associated with creation and development of the Technology Standards and
                                                                                                                                                                            Technology
                         Develop Technology Standards and             Products Guide. Describes the Federal Student Aid enterprise-wide architecture standards.
0.1.1.8                                                                                                                                                                     Standards and         EV.080
                         Products Guide                               The selected standards and products satisfy external requirements while enabling the
                                                                                                                                                                            Products Guide
                                                                      integration of Federal Student Aid system applications.
                                                                      All activities associated with creation and development of the Enterprise Operational Change
                                                                                                                                                                            Enterprise
                                                                      Management and Configuration. This document defines Federal Student Aid‟s enterprise
                         Develop Enterprise Operational Change                                                                                                              Operational Change
0.1.1.9                                                               operational change management concepts related to operational change management,                                            EV.090
                         Management and Configuration                                                                                                                       Management and
                                                                      enterprise events, configuration management and release management. It provides guidance to
                                                                                                                                                                            Configuration
                                                                      individuals responsible for, or involved in, enterprise operational change management.
                                                                      All activities associated with creation and development of the Critical Infrastructure Protection
                                                                                                                                                                            Critical Infrastructure
                         Develop Critical Infrastructure Protection   (CIP) Questionnaire. This questionnaire is used to identify and prioritize those assets whose
0.1.1.10                                                                                                                                                                    Protection (CIP)        EV.100
                         (CIP) Questionnaire                          destruction or incapacitation would have a debilitating affect on the ED‟s ability to carry out its
                                                                                                                                                                            Questionnaire
                                                                      essential missions and functions.
                                                                      All activities associated with creation and development of the Systems Integration and Testing
                                                                      Process Guide. This document is focused on supporting systems and projects used in the
                         Develop Systems Integration and Testing      development and execution of a comprehensive integration and testing program. To this end,            Enterprise Testing
0.1.1.11                                                                                                                                                                                       EV.110
                         Process Guide                                this document contains information on understanding issues related to test planning roles,            Standards Handbook
                                                                      responsibilities of the system testing organization, documentation requirements, and required
                                                                      testing procedures and practices.
                                                                      All activities associated with creation and development of the Production Readiness Review
                                                                      Process Guide. The document defines the activities and the roles of all groups supporting the
                                                                                                                                                                            Production
                         Develop Production Readiness Review          government's decision to implement an application, release of an application, or information
0.1.1.12                                                                                                                                                                    Readiness Review      EV.120
                         Process Guide                                system. The Production Readiness Review (PRR) Process serves as the final, formal, and
                                                                                                                                                                            Process Guide
                                                                      documented decision point before a new application or a significant release of an existing
                                                                      application enters Federal Student Aid's production environment and is exposed to end-users.
                                                                  All activities associated with creation and development of the IV&V Handbook. The
                                                                  Independent Verification & Validation (IV&V) Handbook was developed to establish standards
0.1.1.13                 Develop IV&V Handbook                                                                                                                              IV&V Handbook         EV.130
                                                                  and procedures for conducting IV&V reviews and system security assessments of IT systems
                                                                  supporting Federal Student Aid.
                                                                  All activities associated with creation and development of the Post-Implementation Review
                                                                  Guide. The purpose of the Post Implementation Review (PIR) Process description is to                      Post-Implementation
0.1.1.14                 Develop Post-Implementation Review Guide establish guidelines and common procedures that define the objectives, activities and                     Readiness Review    EV.140
                                                                  documentation required to perform a PIR on a project executed by the U.S. Department of                   Guide
                                                                  Education (ED), Office of Federal Student Aid.




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                                                 PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                               WBS Definition                                                                                        Work Product        WPG Code
WBS #
                                                                    All activities associated with developing the business case, other necessary acquisition
1.0       Initiative Vision Stage                                   planning documents and high level requirements for the procurement of services and resources
                                                                    to build new IT solutions or improve existing IT assets.
                                                                    Management of all activities associated with data collection, analysis, and concept exploration
1.1            Program Management
                                                                    and development required to satisfy existing and emerging demand for services.

1.1.1               Program Management Documentation                All activities associated with the development of documentation for the Initiative Vision Stage.
                                                                    All activities associated with Market Research, including collecting and analyzing information
                                                                    regarding the ability of the market to provide solutions in support of the Statement of Need.
                                                                    This process involves reviewing organizations with similar missions and problems as well as
1.1.1.1                   Strategic Market Research                 various solution providers to identify:
                                                                    -Alternative solutions
                                                                    -Common business arrangements (e.g., terms and conditions, pricing)
                                                                    -Availability of small business or commercial company
                                                                    All activities associated with creation and development of the Initiative Vision Document. This
                                                                    document describes in detail Federal Student Aid‟s stakeholder needs and business problems            Initiative Vision
1.1.1.2                   Develop Initiative Vision Document                                                                                                                                  IV.010
                                                                    to be addressed by the features or capabilities of the new Initiative, high-level business            Document
                                                                    processes, and system context of the envisioned solution.
                                                                    All activities associated with creation and development of the Business Use Survey. This
                                                                    document describes the Business Use Case Model. It includes Business Use Case Diagram(s), Business Use Case
1.1.1.3                   Develop Business Use Case Survey                                                                                                                                    IV.020
                                                                    list of Business Use Cases, with brief descriptions for each and an Actor(s)‟ Catalog that Survey
                                                                    describes every actor in the Business Use Case Model.
                                                                    All activities associated with creation and development of the Business Use Case Specification.
                                                                    This document describes, in detail, the interaction between a business actor and the business Business Use Case
1.1.1.4                   Develop Business Use Case Specification                                                                                                                             IV.030
                                                                    (Initiative). This interaction lists the business process workflow or sequence of actions a     Specification
                                                                    business performs to yield an observable result of value or service to a business actor.
                                                                    All activities associated with creation and development of the Business Architecture Document.
                                                                    This document provides a comprehensive overview of the architecturally significant aspects of
                                                                                                                                                                          Business
                                                                    the business from a number of different perspectives. These perspectives include the work
1.1.1.5                   Develop Business Architecture Document                                                                                                          Architecture        IV.040
                                                                    process perspective, organizational perspective, and human resources perspective. The
                                                                                                                                                                          Document
                                                                    Business Architecture Document models each of these perspectives in the form of a business
                                                                    analysis model.
                                                                    All activities associated with creation and development of the Business Supplementary
                                                                                                                                                                          Business
                          Develop Business Supplementary            Specification. This document captures non-functional, performance, quality of service, and
1.1.1.6                                                                                                                                                                   Supplementary       IV.050
                          Specification                             technical requirements relative to the business or Initiative as a whole. They are not readily
                                                                                                                                                                          Specification
                                                                    captured in Business Use Case Specifications.
                                                                    All activities associated with creation and development of the Requirements Specification. This
                                                                                                                                                                          Requirements
1.1.1.7                   Develop Requirements Specification        document captures functional requirements in the form of declarative statements when use                                  IV.060
                                                                                                                                                                          Specification
                                                                    cases are not used or projects are transitioning to use cases.
                                                                    All activities associated with creation and development of the Project Charter. The Project
                                                                    Charter identifies the project by identifying a need or problem. It outlines the project and covers
1.1.1.8                   Develop Project Charter                                                                                                                         Project Charter     IV.070
                                                                    its scope, project objectives, project roles and responsibilities, project approach and project
                                                                    deliverables.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                             WBS Definition                                                                                       Work Product         WPG Code
WBS #
                                                                   All activities associated with creation and development of the Project Concept Document.
                                                                                                                                                                        Project Concept
1.1.1.9                  Develop Project Concept Document          Document explaining the scope and purpose of a funding request, supported by alternative                                  IV.080
                                                                                                                                                                        Document
                                                                   analysis and financial information.
                                                                   All activities associated with creation and development of the Government Project Mangement
                                                                   Plan. This document describes how Federal Student Aid addresses planning and scoping;
                         Develop Government Project Mangement      governance; organizational change management; stakeholder management; requirements                   Government Project
1.1.1.10                                                                                                                                                                                     IV.100
                         Plan                                      management; communications management; risk management; issues management; resource                  Management Plan
                                                                   management; quality management; performance management; status reporting; evaluation;
                                                                   and, closure for the project.
                                                                   All activities associated with creation and development of the Government Requirements
                                                                   Management Plan. This document describes the collaborative Federal Student Aid and                   Government
                         Develop Government Requirements
1.1.1.11                                                           contractor‟s process for developing and managing requirements, roles and responsibilities of         Requirements         IV.110
                         Management Plan
                                                                   those participating in the process, requirements artifacts, requirements types, requirements         Management Plan
                                                                   attributes, and traceability guidelines.
                                                                   All activities associated with creation and development of the Government Performance                Government
                         Develop Government Performance
1.1.1.12                                                           Management Plan. Documents explaining the scope and purpose of project in alignment with             Performance          IV.120
                         Management Plan
                                                                   U.S. Department of Education and Federal Student Aid Strategic goals.                                Management Plan
                                                                   All activities associated with creation and development of the Government Risk Management
                         Develop Government Risk Management        Plan. This document describes Federal Student Aid's approach for managing the risks                Government Risk
1.1.1.13                                                                                                                                                                                     IV.130
                         Plan                                      associated with a project. It details the risk management tasks that will be carried out, assigned Management Plan
                                                                   responsibilities, and any additional resources required for the risk management activity.

                                                                   All activities associated with creation and development of the Government Risk List. This
1.1.1.14                 Develop Government Risk List              documents Federal Student Aid's list of known and open risks to the project, sorted in               Government Risk List IV.140
                                                                   decreasing order of importance and associated with specific mitigation or contingency actions.
                                                                   All activities associated with creation and development of the Government Product Acceptance
                                                                   Plan. This document describes how Federal Student Aid will evaluate the deliverable artifacts
                         Develop Government Product Acceptance     from a project to determine if they meet a predefined set of acceptance criteria. It details these   Government Product
1.1.1.15                                                                                                                                                                                   IV.150
                         Plan                                      acceptance criteria, and identifies the product acceptance tasks (including identification of the    Acceptance Plan
                                                                   test cases that need to be developed) that will be carried out, and assigned responsibilities and
                                                                   required resources.
                                                                   All activities associated with creation and development of the Governement Quality Assurance
                         Develop Governement Quality Assurance     Plan. This document describes Federal Student Aid's view of how product, artifact, and               Government Quality
1.1.1.16                                                                                                                                                                                     IV.160
                         Plan                                      process quality are to be assured. It contains review and audit plans, and references a number       Assurance Plan
                                                                   of other artifacts. It is maintained throughout the project.
                                                                   All activities associated with creation and development of the Privacy Impact Assessment
                                                                   (PIA). The Privacy Impact Assessment is used to identify if the system contains privacy              Privacy Impact
1.1.1.17                 Develop Privacy Impact Assessment (PIA)                                                                                                                             IV.170
                                                                   information and lets the public users know what is collected and how it is secured. Information      Assessment (PIA)
                                                                   collected may include Social security number, PIN, Address, Date of Birth etc.
                                                                   All activities associated with creation and development of the Inventory Worksheet. This
                                                                   inventory worksheet is used to classify a system as either a general support system (GSS) or a
1.1.1.18                 Develop Inventory Worksheet                                                                                                                    Inventory Worksheet IV.180
                                                                   major application (MA), identify data sensitivities, and to ensure that the system has the
                                                                   appropriate level of security.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                           WBS Definition                                                                                      Work Product         WPG Code
WBS #
                                                                 All activities associated with creation and development of the Post-Implementation Review
                                                                 Advance Package. The purpose of the Post-Implementation Review (PIR) Advance Package is Post-Implementation
                         Develop Post-Implementation Review
1.1.1.19                                                         to facilitate the first step in the PIR Process as defined in the Office of Federal Student Aid‟s Review Advance IV.190
                         Advance Package
                                                                 PIR process description. The first step in the PIR process is to assess mission needs and         Package
                                                                 determine project goals. This Advance Package provides an overview of the PIR process.
                                                                 All activities associated with creation and development of the Communications Plan. This
                                                                 document describes the communication objectives, the goals or program of work, the
                                                                                                                                                                     Communications
1.1.1.20                 Develop Communications Plan             stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                          IV.200
                                                                                                                                                                     Plan
                                                                 the communication means and patterns selected. Communications include all written, spoken,
                                                                 and electronic interaction with all stakeholders.
                                                                 All activities associated with creation and development of the Glossary. The Glossary defines
1.1.1.21                 Develop Glossary                                                                                                                            Glossary             IV.210
                                                                 important terms used by the project.
                                                                 All activities associated with creation and development of the Transition Management Plan.
                                                                 The Transition Management Plan includes all aspects of how the organization will shift from the
                                                                                                                                                                     Transition
1.1.1.22                 Develop Transition Management Plan      legacy system to the new system. This plan covers the responsibilities associated with                                   IV.220
                                                                                                                                                                     Management Plan
                                                                 maintenance and support to a new contractor from the development contractor. It addresses all
                                                                 needs related to end-users.
                                                                 All activities associated with developing the Change Request. This document describes the
1.1.1.23                 Develop Change Request                  reason, scope and impacts of a request for a change in an existing or planned system (and           Change Request       IV.230
                                                                 includes changes driven by the retirement of a phased-out system.)
                                                                 All activities associated with producing the management plans for government resources.
1.1.1.24                 Human Resources Plan
                                                                 Roles and responsibilities must be defined.
                                                                 All activities associated with creation of the project schedule and key performance metrics to be
1.1.1.25                 Project Schedule, Scorecard
                                                                 tracked through the program's life cycle.
                                                                 All activities associated with creation and development of the Status Assessment. Weekly
1.1.1.26                 Develop Status Assessment               status reports listing the main activities performed on a project during the previous week,         Status Assessment    CL.010
                                                                 activities planned for the next week, milestones met, issues and risks.
                                                                 All activities associated with creation and development of the Government Monthly Scorecard.
                                                                                                                                                                     Government Monthly
1.1.1.27                 Develop Government Monthly Scorecard    This document captures the project health factors including schedule, cost, performance and                            CL.020
                                                                                                                                                                     Scorecard
                                                                 enterprise change events.
                                                                 All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                     Contractor Monthly
1.1.1.28                 Develop Contractor Monthly Scorecard    This document captures the contractor's project health factors including schedule, cost,                                 CL.030
                                                                                                                                                                     Scorecard
                                                                 performance and enterprise change events.
                                                                 All activities associated with managing the termination of a decommissioned system or
                         Conduct Other Program Management
1.1.1.29                                                         equipment. The activities include planning, documenting, coordinating, and inspecting
                         Activities
                                                                 decommissioned systems or equipment.
1.1.1.30                 Develop Lessons Learned Document        All activities associated with developing the Lessons Learned Document.




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                                                  PROPOSED Federal Student Aid Work Breakdown Structure

             WBS Element                                             WBS Definition                                                                                     Work Product        WPG Code
WBS #
                                                                     All activities associated with creation and development of the Exhibit 300. This funding request
                                                                     document describes the business case for an investment, financials, performance measures,
1.1.1.31                   Develop Exhibit 300/Business Case                                                                                                          Exhibit 300           IV.090
                                                                     and Federal Enterprise Architecture (FEA) Service Reference Model (SRM) and Technical
                                                                     Reference Model (TRM) mappings.
                               Conduct Tactical Market Research /    All activities related to defining and scoping the status quo and three (3) technically viable
1.1.1.32.1
                               Identify Alternatives                 alternatives.
                                                                     All activities associated with collecting and evaluating program risk factors. Creating risk
1.1.1.32.2                     Analyze Project Risks
                                                                     ranges for key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.

                                                                     All activities associated with collecting and evaluating program benefits. Creating risk ranges
1.1.1.32.3                     Analyze Benefits
                                                                     for key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.

                                                                     All activities associated with collecting and evaluating program risk factors. Creating risk
1.1.1.32.4                     Analyze Project Schedule
                                                                     ranges for key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.

                                                                     All activities associated with collecting and evaluating program costs. Creating risk ranges for
1.1.1.32.5                     Analyze Costs
                                                                     key cost/benefit elements and adjusting cost-benefit analysis (CBA) accordingly.
                               Analyze Financial Information (EA,    All activities associated with final modeling, creation of point estimates and time-phasing of
1.1.1.32.6                     CBA, ROI, NPV, IRR, Payback Period,   costs and benefits. Calculation of appropriate economic analysis metrics leading to a
                               etc.)                                 recommendation.
1.1.1.32.7                     Define Program Measures               All activities associated with defining appropriate program measures.
1.1.1.32.8                     Develop EA Addendum                   All activities associated with developing the EA Addendum.
                               Develop Work Breakdown Structure
1.1.1.32.9                                                           All activities associated with developing the project WBS.
                               (WBS)
                                                                     All activities associated with managing the termination of a decommissioned system or
                           Conduct Other Program Management
1.1.1.33                                                             equipment. The activities include planning, documenting, coordinating, and inspecting
                           Activities
                                                                     decommissioned systems or equipment.
1.1.1.34                  Develop Lessons Learned Document           All activities associated with developing the Lessons Learned Document.
1.2             Acquisition Management                               All activities associated with acquiring the identified solution.
1.2.1               Procurement/Contract Management                  All activities associated with awarding project-related contracts, grants, partnerships
                          Complete Procurement Authorization
1.2.1.1                                                              All activities associated with generating purchase request to commit funds for initiative.
                          Request (PAR)
                                                                     All activities associated with assembling procurement team to produce, manage and evaluate
1.2.1.2                    Assemble Acquisition Team
                                                                     the solicitation and award of a contract to deliver the desired capability.
                                                                     All activities associated with developing the contract acquisition strategy and related
1.2.1.3                    Acquisition Planning
                                                                     documentation.
                                                                     All activities associated with developing the Acquisition Plan. The Acquisition Plan documents
1.2.1.3.1                      Develop Acquisition Plan/Schedule
                                                                     the procurement strategy and the reasoning behind it.
                                                                     All activities associated with developing the Source Selection Plan. The Source Selection Plan
                                                                     defines the process of determining who shall be awarded the contract. The plan will include the
1.2.1.3.2                      Develop Source Selection Plan
                                                                     method of evaluation, rules for the evaluation process, structure of the evaluation team and the
                                                                     evaluation factors.




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                                                   PROPOSED Federal Student Aid Work Breakdown Structure

            WBS Element                                              WBS Definition                                                                                          Work Product     WPG Code
WBS #

                                                                     All activities associated with producing the following project documentation:
                                                                     Statement of Work (SOW) - The portion of a contract that describes the actual work, tasks, or
                                                                     specifications to be performed by the contractor. . Most work statements are of this type.

                                                                     Statement of Objectives (SOO) - A solicitation document where the Government describes the
                                                                     top-level objectives which offerors are required to support. It is used in solicitations instead of a
                              Develop Work Statement                 Government written Statement of Work (SOW) to maximize the flexibility afforded offerors to
1.2.1.3.3
                              (SOW/SOO/PWS)                          propose innovative/cost effective approaches. The offeror should provide either a Performance
                                                                     Work Statement or Statement of Work in response to a solicitation containing a SOO. (The
                                                                     Government normally specifies the type of work statement.)

                                                                     Performance Work Statement (PWS) – Defines a service requirement in terms of outputs and
                                                                     the level of quality or standard to be the acceptable performance of those outputs. Used in
                                                                     performance-based acquisitions and can be used alone or in conjunction with a SOW.

                                                                     All activities associated with final approval of the purchase request, and the release of funds to
1.2.1.3.4                     Commit Funds
                                                                     execute the program.
1.2.1.3.5                     Develop Solicitation                   All activities associated with producing the project Request for Proposal (RFP).
                                                                     All activities associated with a full review of the solicitation package by the Director of the
                                                                     Acquisitions Group, the Director of Contracts, the Director of Acquisition Policy and the
                                                                     Contracts team leads.
                                                                     Activities include:
                                                                      1. Assess the clarity of the requirements as described in the work statement.
                                                                      2. Review for proper terms and conditions.
                                                                         a. Is the Government properly protected?
                                                                         b. Is risk balanced between the Government and the contractor?
                                                                         c. Are there omissions or unnecessary clauses or provisions?
1.2.1.3.6                     CRB Review                              3. Assess clarity of proposal instructions and their consistency with selection criteria.
                                                                      4. Review for consistency between solicitation and acquisition plan and source selection plan.
                                                                      5. Assess whether there are requirements or terms that add costs with little purpose.
                                                                      6. Assess whether selection criteria will result in selection of the best value source in
                                                                     expedient manner.
                                                                         a. Do they assess what is meaningful?
                                                                         b. Do they discriminate between vendors?
                                                                         c. Do they result in longer proposal submission and evaluation times than necessary?
                                                                      7. Cross feed lessons learned across staff.
                                                                      8. Educate acquisition workforce.
                                                                     All activities associated with the distribution of solicitation documents to potential offerors.
                                                                     Depending on the Acquisition Strategy, the solicitation may be made available to all interested
1.2.1.3.7                     Issue Solicitation
                                                                     parties via Fed Biz Ops, to a few pre-qualified vendors, or to a selected three (3) to five (5) as is
                                                                     the case with GSA schedule orders or to one if sole source.
1.2.1.4                   Evaluate/Negotiate                         All activities associated with evaluating offeror proposals and negotiating with offerors.




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                                                  PROPOSED Federal Student Aid Work Breakdown Structure

            WBS Element                                                 WBS Definition                                                                                        Work Product      WPG Code
WBS #
                                                                        All activities associated with evaluating the technical portion of vendor proposals. This includes
1.2.1.4.1                      Technical Evaluation                     assembling the technical evaluation team, reading and evaluating each proposal, discussing
                                                                        results internally then finalizing and documenting results.
                                                                        All activities associated with evaluating the past performance component of vendor proposals.
                                                                        This includes assembling the evaluation team (both technical and contract personnel),
1.2.1.4.2                      Past Performance Evaluation
                                                                        evaluating past vendor performance, relating to proposed initiative, discussing results internally
                                                                        then finalizing and documenting results.
                                                                        All activities associated with evaluating the pricing component of vendor proposals. This
                                                                        includes assembling the evaluation team (both technical and contract personnel), reading and
1.2.1.4.3                      Price Evaluation
                                                                        evaluating each proposal, researching prices, performing cost estimates where needed,
                                                                        discussing results internally then finalizing and documenting results.
                                                                        All activities associated with identifying proposals that have a reasonable chance of being
1.2.1.4.4                      Establish Competitive Range
                                                                        selected for award of a contract.
                                                                        All activities associated with conducting substantive discussions with offerors after establishing
1.2.1.4.5                      Discussions with Vendors
                                                                        the competitive range.
                                                                        All activities associated with the soliciting final proposals and offers from vendors within the
1.2.1.4.6                      Final Revised Proposals Due
                                                                        competitive range.
                                                                        All activities associated with identifying, analyzing, and documenting final recommendations for
1.2.1.4.7                      Final Recommendations
                                                                        vendor selection.
                                                                        All activities associated with performing any other evaluation as determined by the source
1.2.1.4.8                      Other Required Evaluation
                                                                        selection plan.
                                                                        All activities associated with selecting the winning vendor, based on documented evaluation
1.2.1.5                   Select Vendor
                                                                        criteria.
1.2.1.5.1                      Develop Decision Memo                    All activities associated with documenting the award decision.
1.2.1.5.2                      Award Contract                           All activities associated with awarding the contract to the winning vendor(s).
                                                                        All activities associated with developing the debrief package for non-awardees. The losing
1.2.1.5.3                      Develop Debrief Package                  offerors are entitled to a debrief from the government, clarifying points and explaining the key
                                                                        decision rationale.
                                                                        All activities associated with producing the documentation necessary to provide contract
1.2.2              Develop Contract Monitoring Strategy
                                                                        governance.
                                                                        All activities associated with relating business goals, business requirements and business
                                                                        drivers to the capabilities provided by the initiative. How does the initiative fit into Federal
                                                                        Student Aid business? The IBA defines the enterprise value streams, their relationships to all
1.2.2.1                   Develop Initiative Business Architecture      external entities and other enterprise value streams, and the events that trigger instantiation. It
                                                                        is a definition of what the enterprise must produce to satisfy its customers, compete in a
                                                                        market, deal with its suppliers, sustain operations and care for its employees. It is composed of
                                                                        architectures, workflows and events.
                                                                        All activities associated with developing the application architecture on the basis of business
                                                                        requirements. This involves defining the interaction between application packages, databases,
                                                                        and middleware systems in terms of functional coverage. This identifies any integration
1.2.2.2                   Develop Initiative Application Architecture
                                                                        problems, gaps in functional coverage, or necessity for various media. A migration plan is
                                                                        drawn up for systems which are at the end of the software life cycle or which have inherent
                                                                        technological risks.

                                                                        All activities associated with placing the initiative in context with other technology investments.
1.2.2.3                   Develop Initiative Technology Architecture
                                                                        Common standards are defined. The initiative is categorized and assigned a classification.




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                                                   PROPOSED Federal Student Aid Work Breakdown Structure

             WBS Element                                                  WBS Definition                                                                                         Work Product        WPG Code
WBS #
                                                                          All activities associated with data modeling and the analysis and design of the information in
1.2.2.4                    Develop Initiative Information Architecture
                                                                          the system, concentrating on entities and their interdependencies.
                                                                          All activities associated with defining the organizational structure with regards to the initiative.
1.2.2.5                    Develop Initiative Organization Architecture
                                                                          How does this initiative affect the organization of Federal Student Aid?
                           Develop Initiative Communications              All activities associated with coordinating investments in communications infrastructure by the
1.2.2.6
                           Implementation Plan                            various agencies, which include the Federal Student Aid as well as local agencies and entities.
                                                                          All activities associated with identifying how the system will operate. Who are the users and
1.2.2.7                    Develop Initiative Concept of Operations       stakeholders, what are the inputs, what are the outputs, what does the initiative do and how
                                                                          does it do it?
                                                                          All activities associated with organizing the integration activities associated with the initiative,
1.2.2.8                    Develop Integration Plan
                                                                          including roles, responsibilities, activities and time frames.
                           Complete Critical Infrastructure Protection
1.2.2.9                                                                   All activities associated with completing the Critical Infrastructure Protection Survey
                           Survey
                           General Support System and Major               All activities associated with identifying if program is a General Support System and
1.2.2.10
                           Applications Inventory Form                    categorizing and submitting to Federal Student Aid's Application inventory
1.2.2.11                   Update Project Management Plan                 All activities associated with updating the Project Management Plan.
                                                                          All activities associated with developing the Quality Assurance Surveillance Plan (QASP),
                                                                          which is used to make sure that systematic quality assurance methods are used in
                           Develop Quality Assurance Surveillance         administration of the contract. The QASP details how and when the Government will survey,
1.2.2.12
                           Plan                                           observe, test, sample, evaluate, and document contractor performance according to the Work
                                                                          Statement. The Government's QASP and the contractor's Quality Control Plan (QCP) work
                                                                          together to ensure project performance standards are met.
                           Designate Contracting Officer's
1.2.2.13                                                                  All activities associated with designating the Contracting Officer's Representative (COR).
                           Representative (COR)
1.2.2.14                   Complete Initiative Security Documents         All activities associated with documenting how the government will govern security issues.
1.2.2.14.1                      Complete SIP Survey                       All activities associated with documenting how the government will conduct the SIP Survey.
                                                                          All activities associated with documenting how the government will protect sensitive and
1.2.2.14.2                      Complete Privacy Impact Assessment        personal information. How will contractors be monitored? How will information be handled and
                                                                          managed? Will access to information be restricted?
1.2.3               Review and Approve Contractor WBS                     All activities associated with approving the contractor WBS submitted by the awardee.
1.2.4               Review and Approve Contractor Schedule                All activities associated with approving the contractor schedule submitted by the awardee.
                                                                          All activities associated with integrating the contractor schedule submitted by the awardee and
1.2.5               Integrate Gov and Contractor Schedules
                                                                          that submitted by the government.




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                                                 PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                                   WBS Definition                                                                                     Work Product      WPG Code
WBS #
                                                                        All activities associated with defining functional requirements that address both the business
2.0       Definition Stage                                              and technical solutions. The effort will produce a high-level functional design and a detailed
                                                                        solution design that will guide work in the Construction and Validation Stage.
               Detailed Functional, Technical, Security, and Solution   All activities associated with developing detailed functional, technical, and security
2.1
               Requirements                                             requirements.

                                                                        All activities associated with describing the functional characteristics based on stakeholders‟
2.1.1               Develop Detailed Functional Requirements            needs. This includes using functional flow diagramming as a representative structured analysis
                                                                        process, and translating the needs into a sequenced and traceable functional architecture.

                                                                     All activities associated with defining design solutions to identify systems that will satisfy the
                                                                     requirements baseline. Synthesis translates the requirements, as set in context by the
2.1.2              Develop Detailed Technical Requirements
                                                                     Functional Architecture, into the design architecture, consisting of the Physical Architecture with
                                                                     its associated technical requirements.
                                                                     All activities associated with developing information and physical security policies and
2.1.3              Develop Detailed Security Requirements
                                                                     procedures relating to the system.
                                                                     All activities associated with developing information and physical security policies and
2.1.4              Develop Detailed Solution Requirements
                                                                     procedures relating to the system.
                                                                     All activities associated with designing detailed functional and technical components of the
2.2            Functional & Technical Design
                                                                     system.
2.2.1              Develop high level and detailed functional design All activities associated with designing functional aspects of the system.
2.2.2              Develop high level and detailed technical design All activities associated with designing technical aspects of the system.
                                                                        All activities associated with producing, delivering, and reviewing Federal Student Aid
                                                                        programmatic documentation and contractor documentation deliverables. It includes managing,
                                                                        coordinating, editing, scheduling, auditing, and assembling documents and review packages
2.3            Documentation
                                                                        necessary to the functioning of the program. It also includes acquiring, writing, assembling,
                                                                        reproducing, packaging, and shipping the data. It includes the activities involved in converting
                                                                        data from contractor format into government format, and reproducing and shipping the data.

2.3.1               Develop/Update Plans                                All activities associated with developing or updating documentation during the Definition Stage.
                                                                        All activities associated with developing the Requirements Change Management Plan. This
                                                                                                                                                                           Requirements
                         Develop Requirements Change                    document describes the collaborative Federal Student Aid and contractor‟s process for
2.3.1.1                                                                                                                                                                    Change Management DF.010
                         Management Plan                                developing and managing changes to requirements, requirements types, requirements
                                                                                                                                                                           Plan
                                                                        attributes, and traceability guidelines.
                                                                        All activities associated with developing the Contractor Project Management Plan. This
                                                                        document describes how the contract engagement (the project) will be managed. It includes the
                         Develop Contractor Project Management                                                                                                        Contractor Project
2.3.1.2                                                                 project charter, the project management approach, scope, work breakdown structure (WBS),                             DF.020
                         Plan                                                                                                                                         Management Plan
                                                                        responsibility assignments, the system or software development plan, the high-level risk
                                                                        assessments and plan, communications plan, and the performance measurement plan.
                                                                        All activities associated with developing the Contractor Requirements Management Plan. This
                                                                        document describes the collaborative Federal Student Aid and contractor‟s process for          Contractor
                         Develop Contractor Requirements
2.3.1.3                                                                 developing and managing requirements, roles and responsibilities of those participating in the Requirements          DF.030
                         Management Plan
                                                                        process, requirements artifacts, requirements types, requirements attributes, and traceability Management Plan
                                                                        guidelines.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                                WBS Definition                                                                                      Work Product           WPG Code
WBS #
                                                                   All activities associated with developing the Contractor Performance Measurement Plan. This            Contractor
                         Develop Contractor Performance
2.3.1.4                                                            document describes the measurement goals, the associated metrics, and the primitive metrics            Performance            DF.040
                         Measurement Plan
                                                                   to be collected in the project to monitor its progress.                                                Measurement Plan
                                                                   All activities associated with developing the Contractor Risk Mangement Plan. This document
                                                                   details how to manage the risks associated with a project. It details the risk management tasks        Contractor Risk
2.3.1.5                  Develop Contractor Risk Mangement Plan                                                                                                                                  DF.050
                                                                   that will be carried out, assigned responsibilities, and any additional resources required for the     Management Plan
                                                                   risk management activity.
                                                                   All activities associated with developing the Contractor Risk List. This document lists the
                                                                   known and open risks to the project, sorted in decreasing order of importance and associated
2.3.1.6                  Develop Contractor Risk List                                                                                                                     Contractor Risk List   DF.060
                                                                   with specific mitigation or contingency actions. Government Risk List information is not shared
                                                                   completely.
                                                                   All activities associated with developing the Contractor Quality Assurance Plan. This document
                                                                   provides a clear view of how product, artifact, and process quality are to be assured. It contains     Contractor Quality
2.3.1.7                  Develop Contractor Quality Assurance Plan                                                                                                                               DF.070
                                                                   review and audit plans, and references a number of other artifacts. It is maintained throughout        Assurance Plan
                                                                   the project.
                                                                      All activities associated with developing the Architecture Plan Requirements. The technical
                                                                      architecture plan should provide detailed insights into the architecture definition and application
                                                                      design phases of a contractor‟s development lifecycle method. The technical architecture plan
2.3.1.8                  Develop Architecture Plan Requirements       should demonstrate that the contractor will develop architecture and design artifacts that          Architecture Plan      DF.075
                                                                      capture the by detail necessary to provide Federal Student Aid with substantive information
                                                                      regarding the proposed solution, allowing Federal Student Aid to evaluate quality and
                                                                      adherence to the architecture models and other provided technical guidance and constraints.
                                                                      All activities associated with developing the System Use Case Survey. This document
                                                                      describes the System Use Case Model. It includes System Use Case Diagram(s), list of System         System Use Case
2.3.1.9                  Develop System Use Case Survey                                                                                                                                          DF.080
                                                                      Use Cases, with brief descriptions for each and an Actor(s)‟ Catalog that describes every actor     Survey
                                                                      in the System Use Case Model.
                                                                      All activities associated with developing the System Use Case Specification. This document
                                                                      describes, in detail, the interaction between an actor and the system. This interaction lists the   System Use Case
2.3.1.10                 Develop System Use Case Specification                                                                                                                                   DF.090
                                                                      flow of events or sequence of actions a system performs that yields an observable result of         Specification
                                                                      value to an actor.
                                                                      All activities associated with developing the System Supplementary Specification. The System
                                                                                                                                                                          System
                         Develop System Supplementary                 Supplementary Specification document captures design constraints and infrastructure,
2.3.1.11                                                                                                                                                                  Supplementary          DF.100
                         Specification                                availability, reporting, security, quality, legal or regulatory requirements and non- functional
                                                                                                                                                                          Specification
                                                                      requirements.
                                                                      All activities associated with creation and development of the Requirements Specification. This
                                                                                                                                                                          Requirements
2.3.1.12                 Update Requirements Specification            document captures functional requirements in the form of declarative statements when use                                   IV.060
                                                                                                                                                                          Specification
                                                                      cases are not used or projects are transitioning to use cases.
                                                                      This document describes the objectives and scope of data management and outlines the
                                                                                                                                                                          Data Management
2.3.1.13                 Develop Data Management Plan                 primary activities for the project's data management processes, and how these processes are                                DF.110
                                                                                                                                                                          Plan
                                                                      executed.
                                                                      All activities associated with developing the Data Migration Plan. This document explains what
                                                                      data migration is, what steps are involved, and what common problems and risks one might
2.3.1.14                 Develop Data Migration Plan                                                                                                                 Data Migration Plan         DF.120
                                                                      encounter on the data migration segment of the project. This document outlines a practical
                                                                      roadmap to assist with the management of the data migration segment of the project.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                            WBS Definition                                                                                        Work Product         WPG Code
WBS #
                                                                  All activities associated with creation and development of the Glossary. The Glossary defines
2.3.1.15                 Update Glossary                                                                                                                                Glossary             IV.210
                                                                  important terms used by the project.
                                                                  All activities associated with developing the Information Technology Contingency Plan. This
                                                                                                                                                                        Information
                         Develop Information Technology           plan documents which critical business functions need to be resumed and in what order, what
2.3.1.16                                                                                                                                                                Technology           DF.130
                         Contingency Plan                         technical components are affected in the case of a disaster, and the key individuals who should
                                                                                                                                                                        Contingency Plan
                                                                  be familiar with their duties under the plan.
                                                                  All activities associated with developing the Software Architecture Document. This document
                                                                  provides a comprehensive architectural overview of the system, using a number of different
                                                                                                                                                                        Software Architecture
2.3.1.17                 Develop Software Architecture Document   architectural views (to include use case diagrams) to depict different aspects of the system. It is                         DF.140
                                                                                                                                                                        Document
                                                                  intended to capture and convey the significant architectural decisions that have been made on
                                                                  the system.
                                                                  All activities associated with developing the Master Test Plan. This document provides a
                                                                  central artifact to govern the planning and control of the test effort. It defines the general
2.3.1.18                 Develop Master Test Plan                 approach that will be employed to test the software and to evaluate the results of that testing,      Master Test Plan     DF.150
                                                                  and is the top-level plan that will be used by managers to govern and direct the detailed testing
                                                                  work.
                                                                  All activities associated with developing the IV&V Report. This document records the result of
2.3.1.19                 Develop IV&V Report                      the IV&V performed during the Definition stage of the project. The Quality Assurance program          IV&V Report          DF.160
                                                                  at Federal Student Aid tailors the IV&V process based on the needs of the project.
                                                                  All activities associated with developing the Implementation Plan. This document describes the
                                                                  planned procedures for releasing the new system or system module to production. It lists:
2.3.1.20                 Develop Implementation Plan              deployment goals; critical success factors; deployment tasks; resources, and tools; task and     Implementation Plan DF.170
                                                                  resource dependencies; task responsibilities and timelines for completion; and significant risks
                                                                  and contingency plans.
                                                                  All activities associated with developing the System Security Plan. Document that describes
                                                                  general system information such as its Federal Information Processing Standards (FIPS) 199
2.3.1.21                 Develop System Security Plan             categorization, type of data processed, points of contact, system environment, applicable             System Security Plan DF.180
                                                                  Federal laws and guidelines, and sensitivity of information processed by the system. Includes
                                                                  the Management, Operational, and Technical controls required for the system.
                                                                  All activities associated with developing the Configuration Management Plan. The purpose of
                                                                  the Configuration Management (CM) Plan is to provide an overview of the organization,
                                                                                                                                                                        Configuration
2.3.1.22                 Develop Configuration Management Plan    activities, overall tasks, and objectives of CM for an initiative. It addresses: baseline work                             DF.190
                                                                                                                                                                        Management Plan
                                                                  products, describes the mechanism to track and control changes/change requests, and the
                                                                  mechanism to establish and maintain baseline integrity.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                              WBS Definition                                                                                    Work Product          WPG Code
WBS #
                                                                    All activities associated with developing the Integrated Baseline Review Report. TThe
                                                                    Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                                    the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                                    process is an opportunity to ensure that the scope of work identified in the Statement of
                                                                    Objectives has been incorporated into the contractor‟s plan to execute the contract or task

                                                                   The briefing package contains several documents, which together form the Performance
                                                                   Measurement Baseline. These documents include:                                                     Integrated Baseline
2.3.1.23                 Develop Integrated Baseline Review Report                                                                                                                          DF.200
                                                                   · Work Breakdown Structure (WBS)                                                                   Review Report
                                                                   · WBS Dictionary
                                                                   · Earned Value Management (EVM) System Description
                                                                   · Organizational Breakdown Structure (OBS)
                                                                   · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                                   · Responsibility Assignment Matrix (RAM)
                                                                   The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                                   Integrated Baseline Review.
                                                                    All activities associated with creation and development of the Communications Plan. This
                                                                    document describes the communication objectives, the goals or program of work, the
                                                                                                                                                                      Communications
2.3.1.24                 Update Communicatons Plan                  stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                         IV.200
                                                                                                                                                                      Plan
                                                                    the communication means and patterns selected. Communications include all written, spoken,
                                                                    and electronic interaction with all stakeholders.
                                                                    All activities associated with creation and development of the Transition Management Plan.
                                                                    The Transition Management Plan includes all aspects of how the organization will shift from the
                                                                                                                                                                      Transition
2.3.1.25                 Update Transition Management Plan          legacy system to the new system. This plan covers the responsibilities associated with                                  IV.220
                                                                                                                                                                      Management Plan
                                                                    maintenance and support to a new contractor from the development contractor. It addresses all
                                                                    needs related to end-users.
                                                                    All activities associated with developing the Change Request. This document describes the
2.3.1.26                 Update Change Request                      reason, scope and impacts of a request for a change in an existing or planned system (and         Change Request        IV.230
                                                                    includes changes driven by the retirement of a phased-out system.)
                                                                    All activities associated with updating the Exhibit 300/Business Case. This funding request
                                                                    document describes the business case for an investment, financials, performance measures,
2.3.1.27                 Update Business Case
                                                                    and Federal Enterprise Architecture (FEA) Service Reference Model (SRM) and Technical
                                                                    Reference Model (TRM) mappings.
                                                                    All activities associated with creation and development of the Status Assessment. Weekly
2.3.1.28                 Status Assessment                          status reports listing the main activities performed on a project during the previous week,       Status Assessment     CL.010
                                                                    activities planned for the next week, milestones met, issues and risks.
                                                                    All activities associated with creation and development of the Government Monthly Scorecard.
                                                                                                                                                                      Government Monthly
2.3.1.29                 Government Monthly Scorecard               This document captures the project health factors including schedule, cost, performance and                          CL.020
                                                                                                                                                                      Scorecard
                                                                    enterprise change events.
                                                                    All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                      Contractor Monthly
2.3.1.30                 Contractor Monthly Scorecard               This document captures the contractor's project health factors including schedule, cost,                                CL.030
                                                                                                                                                                      Scorecard
                                                                    performance and enterprise change events.
                                                                    All activities associated with managing the termination of a decommissioned system or
                         Conduct Other Program Management
2.3.1.31                                                            equipment. The activities include planning, documenting, coordinating, and inspecting
                         Activities
                                                                    decommissioned systems or equipment.
2.3.1.32                 Develop Lessons Learned Document           All activities associated with developing the Lessons Learned Document.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                            WBS Definition                                                                                        Work Product      WPG Code
WBS #
                                                                 All activities associated with building, testing, and validating the solution. Transforming
3.0       Construction and Validation Stage                      specifications developed in the Definition Stage into an executable solution and validating
                                                                 solution functionality to ensure it meets or exceeds business and technical requirements.

                                                                 All activities associated with business and administrative planning, organizing, directing,
3.1           Program Management                                 coordinating, controlling, and approval actions designed to accomplish overall program
                                                                 objectives.
                                                                 All activities associated with developing the strategy for implementing and executing the overall
                                                                 program.

                                                                 All activities associated with planning, authorizing, and managing all actions and activities that
                   Program Planning, Authorization, Management
3.1.1                                                            must be accomplished for successful program construction and validation, which includes
                   and Control
                                                                 preparation of the acquisition strategy and program planning documents, and the project-
                                                                 specific input to agency-level planning documents, such as the Department of Ed Acquisition
                                                                 Plan. It also This includes all activities required to ensure that all cost, schedule, performance,
                                                                 and benefit objectives are met.
                                                                 All activities associated with awarding, issuing, modifying, monitoring, and managing project-
                                                                 related contracts, grants, partnerships, Cooperative Research and Development Agreements,
3.1.2              Contract and Grant Management
                                                                 Interagency Agreements, Foreign Partnerships, Memoranda of Understanding, and Memoranda
                                                                 of Agreements.
                                                                 All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                                 This document describes how Federal Student Aid addresses planning and scoping;
                                                                 governance; organizational change management; stakeholder management; requirements
3.1.3              Update Governement Project Management Plan
                                                                 management; communications management; risk management; issues management; resource
                                                                 management; quality management; performance management; status reporting; evaluation;
                                                                 and, closure for the project.
                                                                 All activities associated with developing the Program Management Documentation for the
3.1.4              Program Management Documentation
                                                                 Construction and Validation Stage.
                                                                 All activities associated with developing the Contractor Project Management Plan. This
                                                                 document describes how the contract engagement (the project) will be managed. It includes the
                        Develop Contractor Project Management                                                                                                  Contractor Project
3.1.4.1                                                          project charter, the project management approach, scope, work breakdown structure (WBS),                                DF.020
                        Plan                                                                                                                                   Management Plan
                                                                 responsibility assignments, the system or software development plan, the high-level risk
                                                                 assessments and plan, communications plan, and the performance measurement plan.
                                                                 All activities associated with developing the Implementation Plan. This document describes the
                                                                 planned procedures for releasing the new system or system module to production. It lists:
3.1.4.2                 Develop Implementation Plan              deployment goals; critical success factors; deployment tasks; resources, and tools; task and     Implementation Plan DF.170
                                                                 resource dependencies; task responsibilities and timelines for completion; and significant risks
                                                                 and contingency plans.
                                                                 All activities associated with creation and development of the Communications Plan. This
                                                                 document describes the communication objectives, the goals or program of work, the
                                                                                                                                                                  Communications
3.1.4.3                 Develop Communications Plan              stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                      IV.200
                                                                                                                                                                  Plan
                                                                 the communication means and patterns selected. Communications include all written, spoken,
                                                                 and electronic interaction with all stakeholders.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                                WBS Definition                                                                                    Work Product          WPG Code
WBS #
                                                                    All activities associated with developing the Plan of Action & Milestones Report (POA&M). This      Plan of Action &
                         Develop Plan of Action & Milestones Report
3.1.4.4                                                             report addresses and tracks all weaknesses identified by audits, assessments, reviews and           Milestones Report     CV.020
                         (POA&M)
                                                                    evaluations.                                                                                        (POA&M)
                                                                    All activities associated with developing the Maintenance and Operations Plan. This plan
                                                                    documents all ongoing activities necessary to operate and maintain the system in good
                                                                    functioning condition. This plan includes a description of the resources required and their         Maintenance and
3.1.4.5                  Develop Maintenance and Operations Plan                                                                                                                              CV.140
                                                                    responsibilities, operational procedures for system startup and restart, backup and recovery,       Operations Plan
                                                                    system archiving, and job scheduling. In addition, this plan addresses any training required by
                                                                    the user community in order to use the system.
                                                                    All activities associated with developing the Production Readiness Review Report. The report
                                                                                                                                                                        Production
                         Develop Production Readiness Review        records the result of the performance readiness review that is performed during the „validation‟
3.1.4.6                                                                                                                                                                 Readiness Review      CV.150
                         Report                                     component of the Construction and Validation stage. It is the final Risk Assessment briefing
                                                                                                                                                                        Report
                                                                    and checklist document before the system goes live.
                                                                      All activities associated with developing the Integrated Baseline Review Report. TThe
                                                                      Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                                      the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                                      process is an opportunity to ensure that the scope of work identified in the Statement of
                                                                      Objectives has been incorporated into the contractor‟s plan to execute the contract or task

                                                                      The briefing package contains several documents, which together form the Performance
                                                                      Measurement Baseline. These documents include:                                                    Integrated Baseline
3.1.4.7                  Develop Integrated Baseline Review Report                                                                                                                            DF.200
                                                                      · Work Breakdown Structure (WBS)                                                                  Review Report
                                                                      · WBS Dictionary
                                                                      · Earned Value Management (EVM) System Description
                                                                      · Organizational Breakdown Structure (OBS)
                                                                      · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                                      · Responsibility Assignment Matrix (RAM)
                                                                      The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                                      Integrated Baseline Review.
                                                                      All activities associated with developing the Change Request. This document describes the
3.1.4.8                  Develop Change Request                       reason, scope and impacts of a request for a change in an existing or planned system (and         Change Request        IV.230
                                                                      includes changes driven by the retirement of a phased-out system.)
                                                                      All activities associated with creation and development of the Transition Management Plan.
                                                                      The Transition Management Plan includes all aspects of how the organization will shift from the
                                                                                                                                                                        Transition
3.1.4.9                  Develop Transition Management Plan           legacy system to the new system. This plan covers the responsibilities associated with                                  IV.220
                                                                                                                                                                        Management Plan
                                                                      maintenance and support to a new contractor from the development contractor. It addresses all
                                                                      needs related to end-users.
                                                                      All activities associated with updating the Exhibit 300/Business Case. This funding request
                                                                      document describes the business case for an investment, financials, performance measures,
3.1.4.10                 Update Business Case
                                                                      and Federal Enterprise Architecture (FEA) Service Reference Model (SRM) and Technical
                                                                      Reference Model (TRM) mappings.
                                                                      All activities associated with creation and development of the Status Assessment. Weekly
3.1.4.11                 Develop Status Assessment                    status reports listing the main activities performed on a project during the previous week,       Status Assessment     CL.010
                                                                      activities planned for the next week, milestones met, issues and risks.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                             WBS Definition                                                                                        Work Product         WPG Code
WBS #
                                                                   All activities associated with creation and development of the Government Monthly Scorecard.
                                                                                                                                                                         Government Monthly
3.1.4.12                 Develop Government Monthly Scorecard      This document captures the project health factors including schedule, cost, performance and                              CL.020
                                                                                                                                                                         Scorecard
                                                                   enterprise change events.
                                                                   All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                         Contractor Monthly
3.1.4.13                 Develop Contractor Monthly Report         This document captures the contractor's project health factors including schedule, cost,                                   CL.030
                                                                                                                                                                         Report
                                                                   performance and enterprise change events.
                                                                   All activities associated with managing the termination of a decommissioned system or
                         Conduct Other Program Management
3.1.4.14                                                           equipment. The activities include planning, documenting, coordinating, and inspecting
                         Activities
                                                                   decommissioned systems or equipment.
3.1.4.15                 Develop Lessons Learned Document          All activities associated with developing the Lessons Learned Document.
              HW/SW Design, Development, Procurement, and          All activities associated with designing, developing, or procuring hardware and software
3.2                                                                configuration items, developing prototypes at the development facility, and the resulting
              Production
                                                                   integration, testing, assembly, checkout, and production.
                                                                   All activities associated with detailed design, fabrication, assembly, and checkout of all
                                                                   Hardware Configuration Items (HWCIs) of the initial unit(s) including all necessary security
3.2.1             Conduct Hardware Design and Development
                                                                   considerations. A HWCI is an aggregation of hardware that is designated for configuration
                                                                   management and treated as a single entity in the configuration management process.
                                                                   All activities associated with the detailed design, prototyping, development, and unit-level
                                                                   checkout of all Computer Software Configuration Items (CSCIs) including all necessary security
3.2.2             Conduct Software Design and Development
                                                                   considerations. A CSCI is an aggregation of software, or any of its discrete portions that
                                                                   satisfies an end use function and has been designated for configuration management
                                                                All activities associated with development site integration, assembly, and checkout of hardware,
                                                                software, system security, and telecommunications components. This includes interface
                  Conduct HW/SW Integration, Assembly, Test and
3.2.3                                                           materials and parts required for the in-plant integration and assembly into the system within
                  Checkout
                                                                suppliers‟ facilities, and all materials and parts or other interfacing equipment furnished by the
                                                                integrating agency or contractor.
                                                                Engineering activities involved in taking the development system to production. This includes
3.2.4             Perform Production Engineering
                                                                developing and maintaining production process documentation.
                                                                   All procurement associated with the project including electronic equipment and project material
                                                                   not included in other engineering and construction contracts (e.g., Commercial Off-the-Shelf
                                                                   (OTS) or Non-Developmental Items [NDI]). This includes procurement of hardware and
                                                                   software for technology refreshment.
                  Procure Commercial Off-the-Shelf (COTS) and
3.2.5                                                              All activities associated with full-scale production necessary to fulfill quantity requirements for
                  Non-Developmental Items (NDI) Items
                                                                   solution implementation. This includes all activities related to contractor-conducted testing
                                                                   performed on each end item before it leaves the factory to verify that the end item conforms to
                                                                   applicable specifications, and is free from manufacturing defects. It also includes any non-
                                                                   recurring production start-up costs associated with the production of the solution (e.g., facility
                                                                   expansion or construction, retooling or production equipment acquisition or modification, etc.).




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                                           PROPOSED Federal Student Aid Work Breakdown Structure

        WBS Element                                          WBS Definition                                                                                         Work Product     WPG Code
WBS #
                                                             All technical and management activities associated with a specific solution that concentrates on
                                                             the definition, design, and application of the whole system throughout the program life cycle.
                                                             These activities include planning, directing, and controlling a totally integrated engineering
                                                             effort of a solution.
3.3        Systems Engineering
                                                             Systems engineering consists of such functional disciplines as requirements definition and
                                                             allocation; analysis, design, and integration; value engineering; supportability, maintainability,
                                                             and reliability engineering; quality assurance; interface management; configuration
                                                             management; human factors; security; safety engineering; and specialty engineering.

                                                             All activities associated with planning, managing, supporting, executing, and maintaining
                                                             system engineering processes and work, which includes the following:
                                                             · Preparing the Systems Engineering Management Plan (SEMP), specification tree, the
                                                             program risk analysis, the decision control process, system planning, technical performance
3.3.1          Perform System Engineering Management         measurement, technical reviews, subcontractor and vendor reviews, work authorization, and
                                                             technical documentation control.
                                                             · Measuring and improving the effectiveness and efficiency of system engineering processes.
                                                             · Integrating technical planning to provide program management with specific guidance and
                                                             direction on how to execute a requirement-based and structurally managed program.
                                                             All activities associated with transforming the performance requirements of a final
                                                             Requirements Document into specifications and a preferred solution configuration. This system
                                                             engineering effort, which is applicable to each component of the solution throughout the
                                                             program life cycle, includes developing and maintaining design criteria, and preparing and
                                                             maintaining system-level data flows, block diagrams, change proposals, and documentation
                                                             trees. It includes the following activities:
                                                             · Requirements management activities to identify and manage the requirements that describe
                                                             the desired characteristics of the system. The Requirements Management process defines,
                                                             collects, documents, and manages all requirements, including the complete requirements set
3.3.2          Perform System Requirements and Definition
                                                             consisting of the MNS, the iRD and final Requirements Document (fRD), and the system and
                                                             procurement specifications.
                                                             · Risk management activities to identify and analyze the uncertainties of achieving program
                                                             objectives and develop plans to reduce the likelihood and consequences of those uncertainties.
                                                             Risk management is applied throughout the acquisition management life cycle to: 1) identify
                                                             and assess risk areas; 2) develop and execute risk mitigation or elimination strategies; 3) track
                                                             and evaluate mitigation efforts; and 4) continue mitigation activity until risk is eliminated or its
                                                             consequences reduced to acceptable levels.
                                                             · Life cycle engineering to identify and manage requirements for system life cycle attributes
                                                             including real estate management, deployment and transition, integrated logistics support,
                                                             All activities associated with the overall analysis, design, test, and integration of the solution,
                                                             (e.g., hardware system, software, facility, and telecommunications ). This includes design,
                                                             integrity, test and analysis, intra- and inter-system compatibility assurance (interface
3.3.3          Perform Analysis, Design, and Integration     identification, analysis, and design), and the integration and balancing of reliability,
                                                             maintainability, producibility, safety, and survivability. Design includes allocating functions to
                                                             appropriate elements (e.g., hardware, software, telecommunications, user functions, services,
                                                             facilities, etc.), and presenting prepared design information at identified design reviews.




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                                            PROPOSED Federal Student Aid Work Breakdown Structure

        WBS Element                                           WBS Definition                                                                                         Work Product         WPG Code
WBS #
                                                              All activities associated with analyzing current designs verses alternative designs in order to
                                                              quantify the value added and cost reduction of alternative architectures. It also includes trade
3.3.4          Perform Value Engineering                      studies to analyze a series of design alternatives and recommend the most balanced (cost,
                                                              reliability, testability, supportability, survivability, compatibility, and producibility) technical
                                                              solutions among a set of proposed viable solutions.
                                                              All engineering activities and analyses undertaken during solution development as part of the
                                                              engineering and design effort, to assist in complying with supportability and other logistics
                                                              support objectives.

                                                              All activities associated with supportability analyses to identify how to most cost effectively
                                                              support the system over its entire life cycle.
               Execute Supportability, Maintainability, and
3.3.5
               Reliability Engineering Activities
                                                              All maintenance planning activities associated with measuring the ability of an item or solution
                                                              to be retained at or restored to a specific condition of readiness.

                                                              All activities associated with reliability engineering, defined as the engineering process required
                                                              to examine the probability of a solution performing its mission adequately over the intended
                                                              period of time and under expected operation conditions.
                                                              All activities associated with planning, establishing procedures, administering examinations and
                                                              tests required during procurement, production, receipt, storage, and issue that are necessary to
                                                              develop the solution in accordance with identified standards and specifications. It includes:
                                                              · Integrity of analyses activities to validate those analyses that provide the required level of
                                                              fidelity and accuracy in a timely manner. An Analysis Management Plan that outlines the
                                                              details of the various analysis methods and tools is either generated or incorporated into the
                                                              Integrated Program Plan (IPP).
3.3.6          Execute Quality Assurance Program
                                                              · Validation and verification activities to determine that the system and process requirements
                                                              are correct and have been met and that the system is ready for use in the operational
                                                              environment for which it is intended (i.e., that the system requirements are unambiguous,
                                                              correct, complete, consistent, operationally and technically feasible, and verifiable). There are
                                                              two categories of verification: test and assessment. Test is the disciplined and controlled
                                                              subjection of the system requirements to conditions that replicate operations in a real or
                                                              simulated action. Assessment includes analysis, demonstration, inspection, and verification by
                                                              similarity, validation of records, simulation, and review of design documentation.
                                                              All activities associated with establishing and maintaining consistency of a product‟s
                                                              performance, functional, and physical attributes with its requirements, design, and operational
                                                              information throughout its life. This includes the establishment, monitoring, and administration
3.3.7          Perform Configuration Management               of change control procedures, including collecting, processing, distributing, and tracking
                                                              modification request forms; establishment and administration of change control boards, and
                                                              formal audits to compare product to documentation. It also includes configuration management
                                                              of hardware, software, facilities, data, interfaces, tools, and documentation.

                                                              All activities associated with integrating (as a comprehensive technical and engineering effort)
                                                              human capabilities and limitations with equipment (hardware and software), systems,
3.3.8          Conduct Human Factors Activities
                                                              procedures, jobs, facilities, environments, staffing, training, personnel, and organizational
                                                              management, for safe, comfortable, and effective human-system performance.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                            WBS Definition                                                                                       Work Product      WPG Code
WBS #
                                                                 All engineering activities and tasks associated with security policy, requirements, and issues
                                                                 (e.g., information security, physical security, and personnel security).

                                                                 Information security evaluates the vulnerability of the system to unauthorized access and use,
                                                                 or susceptibility to sabotage, and assesses the ability of the system to survive a security threat
                                                                 in the expected operational environment. The Federal Student Aid is also obligated to protect
                                                                 proprietary information to which it has access.
3.3.9            Perform Security Assessments
                                                                 Physical security applies to Federal Student Aid operations and activities, and to supporting
                                                                 infrastructure such as communications, sensors, and information processing. In addition,
                                                                 physical security applies to the staffed facilities, which the Federal Student Aid leases, owns,
                                                                 and operates.

                                                                 Personnel security applies to all Federal Student Aid positions and Federal Student Aid
                                                                 contractor positions (inclusive of persons employed as or by contractors, subcontractors, or
                                                                 consultants).
                                                                 All activities associated with developing the Develop Security Risk Assessment and Mitigation
                                                                 Plan. The document provides a security assessment of the security controls of the Federal
                                                                                                                                                                Security Risk
                        Develop Security Risk Assessment and     Student Aid system and determines the extent to which the controls are implemented correctly -
3.3.9.1                                                                                                                                                         Assessment and          CV.030
                        Mitigation Plan                          operating as intended and producing the desired outcome with respect to meeting the system
                                                                                                                                                                Mitigation Plan
                                                                 security requirements and a plan to mitigate findings. The security assessment also includes a
                                                                 list of any recommended corrective actions.


                                                                 All activities associated with developing the Develop Security Certification and Accreditation
                                                                 Memos. The document describes the C&A results for the system. Certification is a
                                                                 comprehensive assessment of the management, operational, and technical security controls in
                                                                 a general support system (GSS) or major application (MA) to determine the extent to which the
                                                                 controls are implemented correctly, operating as intended, and producing the desired outcome
                                                                 with respect to meeting the security requirements for the system. Certification directly supports
                                                                                                                                                                   Security Certification
                        Develop Security Certification and       accreditation by providing authorizing officials with important information necessary to make
3.3.9.2                                                                                                                                                            and Accreditation      CV.040
                        Accreditation Memos                      credible, risk-based decisions on whether to place GSSs/MAs into operation or continue their
                                                                                                                                                                   Memos
                                                                 current operation. Accreditation is the authorization and approval granted to a GSS/MA to
                                                                 process in an operational environment.

                                                                 The decision is made on the basis of a certification by designated technical personnel, normally
                                                                 the Designated Accreditation Authority (DAA), that the system meets pre-specified
                                                                 management, operational, and technical requirements for achieving adequate security.

                                                                 All activities associated with planning, conducting, and documenting, throughout the acquisition
                                                                 management life cycle, to identify, classify, analyze, and assess hazards. It also includes
                        Perform System Safety Engineering
3.3.10                                                           measures to mitigate hazards or reduce risk to an acceptable level, verification that mitigation
                        Management
                                                                 measures are incorporated into product design and implementation, and assessment of
                                                                 residual risk.




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                                                 PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                              WBS Definition                                                                                         Work Product       WPG Code
WBS #
                                                                   All activities associated with specialty engineering in order to analyze system requirements,
                                                                   functions, solutions, and/or interfaces using specialized skills and tools. These activities assist
                                                                   in the derivation of requirements, synthesis of solutions, selection of alternatives, and validation
                                                                   and verification of requirements.

                                                                   Electromagnetic Environmental Effects (E3) analyzes the system for susceptibility and/or
                                                                   vulnerability to electromagnetic fields or capability to generate such fields that might interfere
                        Perform Other System Engineering
3.3.11                                                             with other systems. It identifies sources of interference, and the means for correction within the
                        Specialties
                                                                   levels prescribed by law, program requirements, spectrum management, or recognized
                                                                   standards. E3 is composed of Electromagnetic Interference (EMI) and Electromagnetic
                                                                   Compatibility (EMC).

                                                                   Hazardous Materials Management/Environmental Engineering determines environmental
                                                                   impacts at deployment sites and during operations, including both environmental impacts on
                                                                   the system and system impacts on the environment during all phases of the product life.
                                                                   All activities associated with producing, delivering, and reviewing Federal Student Aid
                                                                   programmatic technical documents and contractor technical documentation deliverables. It
                                                                   includes managing, coordinating, editing, scheduling, auditing, and assembling documents and
3.4          Technical Documentation                               review packages necessary to the functioning of the program. It also includes acquiring, writing,
                                                                   assembling, reproducing, packaging, and shipping the data. It includes the activities involved in
                                                                   converting data from contractor format into government format, and reproducing and shipping
                                                                   the data.
                                                                   All activities associated with the development and updating of Technical Documentation for the
3.4.1            Technical Documentation
                                                                   Construction and Validation Stage.
                                                                   All activities associated with developing the Solution User Manual. The document describes in
3.4.1.1                 Develop Solution User Manual               detail the user/system interaction facilities offered by the system, which allow the users to Solution User Manual CV.010
                                                                   leverage the system functionality in support of their business processes.

                                                                   All activities associated with developing the Data Migration Plan. This document explains what
                                                                   data migration is, what steps are involved, and what common problems and risks one might
3.4.1.2                 Develop Data Migration Plan                                                                                                               Data Migration Plan        DF.120
                                                                   encounter on the data migration segment of the project. This document outlines a practical
                                                                   roadmap to assist with the management of the data migration segment of the project.
                                                                   All activities associated with developing the Information Technology Contingency Plan. This
                                                                                                                                                                          Information
                        Develop Information Technology             plan documents which critical business functions need to be resumed and in what order, what
3.4.1.3                                                                                                                                                                   Technology         DF.130
                        Contingency Plan                           technical components are affected in the case of a disaster, and the key individuals who should
                                                                                                                                                                          Contingency Plan
                                                                   be familiar with their duties under the plan.
                                                                   All activities associated with developing the Master Test Plan. This document provides a
                                                                   central artifact to govern the planning and control of the test effort. It defines the general
3.4.1.4                 Develop Master Test Plan                   approach that will be employed to test the software and to evaluate the results of that testing,       Master Test Plan   DF.150
                                                                   and is the top-level plan that will be used by managers to govern and direct the detailed testing
                                                                   work.
                                                                   All activities associated with developing the Unit Test Plan. This plan describes the overall
                                                                   approach for unit testing. This plan will detail what will be tested, the modules that will be
3.4.1.5                 Develop Unit Test Plan                                                                                                                            Unit Test Plan     CV.050
                                                                   tested, general functionality of what will be tested, test cases and give details of the test
                                                                   environment. This plan must be included in the Master Test Plan or in another document.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                             WBS Definition                                                                                       Work Product         WPG Code
WBS #
                                                                   All activities associated with developing the Integration Test Plan. This plan describes the
                                                                   overall approach for integration testing. This plan will detail the approach to perform
                                                                   Component Interface Testing and/or Subsystem Testing. It describes plans for testing software
3.4.1.6                  Develop Integration Test Plan                                                                                                                  Integration Test Plan CV.060
                                                                   systems; organizational structure with roles and responsibilities; types of testing; test
                                                                   environment to be used for the testing; identifies at a high level tests to be performed; and,
                                                                   provides schedules for test activities.
                                                                   All activities associated with developing the System Test Plan. This plan describes the overall
                                                                   approach for system testing. This plan will cover functional, performance, regression, security,
                                                                   508 and intersystem testing. It describes plans for testing software systems; organizational
3.4.1.7                  Develop System Test Plan                                                                                                                       System Test Plan     CV.070
                                                                   structure with roles and responsibilities; types of testing; test environment to be used for the
                                                                   testing; identifies at a high level tests to be performed, and provides schedules for test
                                                                   activities.
                                                                   All activities associated with developing the User Acceptance Test Plan. This plan describes
                                                                   the overall approach for user acceptance testing. It describes plans for testing software
                                                                                                                                                                        User Acceptance
3.4.1.8                  Develop User Acceptance Test Plan         systems; organizational structure with roles and responsibilities; test environment to be used for                        CV.080
                                                                                                                                                                        Test Plan
                                                                   the testing; identifies at a high level tests to be performed, and provides schedules for test
                                                                   activities.
                                                                   All activities associated with developing the User Acceptance Test Support Plan. This plan
                         Develop User Acceptance Test Support                                                                                                           User Acceptance
3.4.1.9                                                            describes the overall approach for the contractor supporting Federal Student Aid during the                               CV.090
                         Plan                                                                                                                                           Test Support Plan
                                                                   user acceptance test phase.
                                                                   All activities associated with developing the Test Suites and Test Scripts. Test suites (cases,
                                                                   scenarios, procedures and scripts) must be created for each phase of testing. It will be the
                                                                   contractor‟s responsibility to also create test suites for User Acceptance Testing unless
                                                                   otherwise stated in the contract.
                                                                   Test Suite: One or more test scenarios for a system under test, where the post condition of one
                                                                   test is often used as the precondition for the next one. Multiple Test Suites can be grouped to
                                                                   form end-to-end Business Scenarios to represent the core functional transactions of the
                                                                   system. The same Test Suite may be used for one or more E2E Business Scenarios.
                                                                   Test Scenarios: A grouping of test cases based on some element of commonality within the             Test Suites and Test
3.4.1.10                 Develop Test Suites and Test Scripts                                                                                                                                CV.100
                                                                   system, such as user interfaces, system interfaces, and reporting. Complex applications will         Scripts
                                                                   require multiple test scenarios.
                                                                   Test Case/ Test Procedure: A document specifying a sequence of actions for the execution of
                                                                   a test case. Each row or step specifies an action, a required precondition, any unique input
                                                                   values required for the step, the expected result, space in the document to record the actual
                                                                   results and a pass/fail score. A Data Sheet containing preconditions, a set of input values,
                                                                   expected results and post execution condition accompanies each test case. A Test Case may
                                                                   be used in one or more Test Suites.
                                                                   Test Script: A document specifying a sequence of actions for the execution of test to be
                                                                   All activities associated with developing the Test Data. The document will detail the data
                                                                   required to perform test efforts. All sources of data will be listed including production data,
3.4.1.11                 Develop Test Data                                                                                                                              Test Data            CV.110
                                                                   generated data, random data for stress or load testing, data generated from data conversion,
                                                                   etc.
                                                                   All activities associated with developing the Test Readiness Review Checklist. A list that will
                                                                   help to ensure that the subsystem or system under review is ready to proceed into formal test.
                                                                                                                                                                        Test Readiness
3.4.1.12                 Develop Test Readiness Review Checklist   The TRR assesses test objectives, test methods, and procedures, scope of tests, and safety                                CV.120
                                                                                                                                                                        Review Checklist
                                                                   and confirms that required test resources have been properly identified and coordinated to
                                                                   support planned tests.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                              WBS Definition                                                                                         Work Product         WPG Code
WBS #
                                                                    All activities associated with developing the Test Metrics. Metrics from each Test Phase, Unit,
3.4.1.13                 Develop Test Metrics                       (upon request) Integration, System and User Acceptance Testing will be created and presented Test Metrics                   CV.130
                                                                    to Federal Student Aid.
                                                                    All activities associated with developing the IV&V Report. This document records the result of
3.4.1.14                 Develop IV&V Report                        the IV&V performed during the Definition stage of the project. The Quality Assurance program           IV&V Report          DF.160
                                                                    at Federal Student Aid tailors the IV&V process based on the needs of the project.
                                                                    All activities associated with developing the System Test Summary Report. This report gives a
                                                                    summarization of the system test phase of the project. The report includes support materials on
                                                                                                                                                                    System Test
3.4.1.15                 Develop System Test Summary Report         software version, deviations from those areas that were agreed to in the System Test Plan,                                  CV.160
                                                                                                                                                                    Summary Report
                                                                    gives an overall assessment of the product that was tested and gives an overall status of the
                                                                    incidents found during the system test.
                                                                    All activities associated with developing the User Acceptance Test Summary Report. This
                                                                    report gives a summarization of the user acceptance test phase of the project. The report       User Acceptance
                         Develop User Acceptance Test Summary
3.4.1.16                                                            includes support materials on software version, deviations from those areas that were agreed to Test Summary                CV.170
                         Report
                                                                    in the User Acceptance Test Plan, gives an overall assessment of the product that was tested Report
                                                                    and gives an overall status of the incidents found during the user acceptance test.
                                                                    All activities associated with developing the Defect Report/Test Status Report. This report
                                                                                                                                                                           Defect Report/Test
3.4.1.17                 Develop Defect Report/Test Status Report   gives information related to the disposition of the test phase. Details included would be data                              CV.180
                                                                                                                                                                           Status Report
                                                                    from the defect management phase of testing.
                                                                    All activities associated with developing the Defect Impact Analysis Report. This statement will
                                                                                                                                                                           Defect Impact
3.4.1.18                 Develop Defect Impact Analysis Report      give impact information on defects and detail what needs to be corrected and how long the                                   CV.190
                                                                                                                                                                           Analysis Report
                                                                    development team will take to correct the defect.
3.5           System Test and Acceptance                            All activities associated with testing the system, in accordance with the testing documentation.
                                                                    All activities associated with contractor conducted testing (e.g., factory acceptance testing)
                                                                    performed during the system development process to verify that the new system is operating
                                                                    properly in order to achieve government acceptance.

                                                                    These are conducted to demonstrate that all engineering design and development activities are
                                                                    complete, and that the system will meet specifications, security certification, and authorization
                                                                    criteria. Development test and evaluation includes contractor and in-house activities
3.5.1             Conduct Unit Testing                              associated with this effort, e.g., software validation and verification, and system and software
                                                                    access controls. It includes all support activities (e.g., technical assistance, maintenance,
                                                                    labor, material, support elements and testing spares, etc.) required during this phase of testing
                                                                    are included.

                                                                    It also includes the development and construction of those special test facilities, test simulators,
                                                                    test beds, and models required to perform developmental tests in order to verify the design and
                                                                    reliability of the system or subsystem.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                             WBS Definition                                                                                           Work Product     WPG Code
WBS #
                                                                  All activities associated with tests and evaluations conducted to assess the prospective
                                                                  system‟s utility, operational effectiveness, operational suitability, and logistics supportability
                                                                  (including compatibility, interoperability, reliability, maintainability, logistics requirements,
                                                                  security administration, etc.). It includes all support activities (e.g., technical assistance,
3.5.2             Conduct Integration Testing                     maintenance, labor, material, support elements and testing spares etc.) required during this
                                                                  phase of testing.

                                                                  All activities associated with development and construction of those special test facilities, test
                                                                  simulators, test beds, and models required for performance of the operational tests.
                                                                  All activities associated with independent tests and evaluations conducted by organizations
                                                                  other than the developer in a realistic environment to confirm the operational readiness
3.5.3             Conduct User Acceptance Testing
                                                                  (suitability and effectiveness of the system to satisfy requirements) of Federal Student Aid
                                                                  systems. It also includes all support activities.
                                                                  All activities associated with acquiring test and measurement equipment, support and handling
                                                                  equipment, support facilities, initial spares and repair parts, and the training required to support
3.6          Logistics Support
                                                                  and maintain the system or portions of the system through the complete delivery of the solution,
                                                                  but not directly engaged in the performance of the system mission.
                                                                  All planning activities associated with fulfilling the requirements to provide logistics support to
3.6.1             Conduct Logistics Support Planning
                                                                  the solution.
                                                                  All activities associated with the development and delivery of initial training for Federal Student
                                                                  Aid and contractor personnel. This includes contractor provided costs associated with specific
3.7          Initial Training
                                                                  training. Training costs include course conduct (including instructor and facilities costs) and
                                                                  materials.
                                                                  All activities associated with the development and delivery of initial training for Federal Student
                                                                  Aid and contractor personnel. This includes contractor provided costs associated with specific
3.7.1             Develop Initial Training
                                                                  training. Training costs include course conduct (including instructor and facilities costs) and
                                                                  materials.
                                                                  All activities associated with developing the Training Plan. This document lists the training to
3.7.1.1                 Develop Initial Training Plan             be provided or arranged for Federal Student Aid end-users and support staff, including:             Training Plan         CV.200
                                                                  prerequisites, courses, course curricula, and attendees.
                                                                  All activities associated with the development of initial training for Federal Student Aid and
3.7.1.2                 Develop Training Course and Materials     contractor personnel. This includes contractor provided costs associated with specific training.
                                                                  Costs include course development (including instructor and facilities costs) and materials.

                                                                  All activities associated with the delivery of initial training for Federal Student Aid and contractor
3.7.1.3                 Coduct Training                           personnel. This includes contractor provided costs associated with specific training. Training
                                                                  costs include course conduct (including instructor and facilities costs) and materials.
                                                                  Travel cost, including per diem, to and from sites to perform any type of Construction and
3.8          Travel
                                                                  Validation work or training.




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                                             PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                            WBS Definition                                                                                       Work Product      WPG Code
WBS #
                                                                 All activities required to deploy the solution, including program management, physical
4.0       Implementation Stage
                                                                 integration, functional integration, site planning and preparation through commissioning.
                                                                 All activities associated with business and administrative planning, organizing, directing,
4.1           Program Management                                 coordinating, controlling, and approval actions designed to accomplish overall program
                                                                 objectives.
                                                                 All activities associated with Program Control, Business and Administrative activities such as
                                                                 planning, organizing, directing, coordinating, estimating, scheduling, and controlling, and
                                                                 approval actions designed to accomplish overall program objectives.

                                                                 It includes all activities required to plan, authorize, and manage all actions and activities that
                                                                 must be accomplished for program implementation, including preparing project-specific input to
                   Program Planning, Authorization, Management   agency-level planning documents, such as the Department's Acquisition Plan. This also
4.1.1                                                            includes all activities associated with security control and all activities for ensuring that all
                   and Control
                                                                 estimating, cost, schedule, performance, and benefit objectives are met.

                                                                 It also includes all deployment planning activities required to support the deployment of the
                                                                 solution. It includes development and dissemination of deployment planning information to
                                                                 regional and site personnel; tailoring the in-service review (ISR) checklist template; developing
                                                                 action plans and briefing package to obtain In-Service Decision; conducting stakeholder
                                                                 meetings; tracking performance and updating plans
                                                                 All activities associated with awarding, issuing, modifying, monitoring, and managing project-
                                                                 related contracts, grants, partnerships, Cooperative Research and Development Agreements,
4.1.2              Perform Contract Management
                                                                 Interagency Agreements, Foreign Partnerships, Memoranda of Understanding, and Memoranda
                                                                 of Agreements.
                                                                 All activities associated with developing the Program Management Documentation for the
4.1.3                   Program Management Documentation
                                                                 Implementation Stage.
                                                                 All activities associated with developing the Change Request. This document describes the
4.1.3.1                     Update Project Change Request        reason, scope and impacts of a request for a change in an existing or planned system (and         Change Request       IV.230
                                                                 includes changes driven by the retirement of a phased-out system.)
                                                                 All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                                 This document describes how Federal Student Aid addresses planning and scoping;
                            Update Government Project            governance; organizational change management; stakeholder management; requirements
4.1.3.2
                            Management Plan                      management; communications management; risk management; issues management; resource
                                                                 management; quality management; performance management; status reporting; evaluation;
                                                                 and, closure for the project.
                                                                 All activities associated with developing the Contractor Project Management Plan. This
                                                                 document describes how the contract engagement (the project) will be managed. It includes the
                            Update Contractor Project                                                                                                          Contractor Project
4.1.3.3                                                          project charter, the project management approach, scope, work breakdown structure (WBS),                               DF.020
                            Management Plan                                                                                                                    Management Plan
                                                                 responsibility assignments, the system or software development plan, the high-level risk
                                                                 assessments and plan, communications plan, and the performance measurement plan.
                                                                 All activities associated with creation and development of the Communications Plan. This
                                                                 document describes the communication objectives, the goals or program of work, the
                                                                                                                                                                 Communications
4.1.3.4                     Update Communications Plan           stakeholders, the communication tools and timetable, and the evaluation of the effectiveness of                        IV.200
                                                                                                                                                                 Plan
                                                                 the communication means and patterns selected. Communications include all written, spoken,
                                                                 and electronic interaction with all stakeholders.




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                                           PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                          WBS Definition                                                                                  Work Product          WPG Code
WBS #
                                                                All activities associated with developing the Integrated Baseline Review Report. TThe
                                                                Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                                the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                                process is an opportunity to ensure that the scope of work identified in the Statement of
                                                                Objectives has been incorporated into the contractor‟s plan to execute the contract or task

                                                                The briefing package contains several documents, which together form the Performance
                         Develop Integrated Baseline Review     Measurement Baseline. These documents include:                                                  Integrated Baseline
4.1.3.5                                                                                                                                                                               DF.200
                         Report                                 · Work Breakdown Structure (WBS)                                                                Review Report
                                                                · WBS Dictionary
                                                                · Earned Value Management (EVM) System Description
                                                                · Organizational Breakdown Structure (OBS)
                                                                · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                                · Responsibility Assignment Matrix (RAM)
                                                                The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                                Integrated Baseline Review.
                                                              All activities associated with creation and development of the Transition Management Plan.
                                                              The Transition Management Plan includes all aspects of how the organization will shift from the
                                                                                                                                                                Transition
4.1.3.6                  Develop Transition Management Plan legacy system to the new system. This plan covers the responsibilities associated with                                    IV.220
                                                                                                                                                                Management Plan
                                                              maintenance and support to a new contractor from the development contractor. It addresses all
                                                              needs related to end-users.
                                                              All activities associated with developing the Plan of Action & Milestones Report (POA&M). This    Plan of Action &
                         Develop Plan of Action & Milestones
4.1.3.7                                                       report addresses and tracks all weaknesses identified by audits, assessments, reviews and         Milestones Report     CV.020
                         Report (POA&M)
                                                              evaluations.                                                                                      (POA&M)
                                                              All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                              This document describes how Federal Student Aid addresses planning and scoping;
                                                              governance; organizational change management; stakeholder management; requirements
4.1.3.8                  Update Business Case
                                                              management; communications management; risk management; issues management; resource
                                                              management; quality management; performance management; status reporting; evaluation;
                                                              and, closure for the project.
                                                              All activities associated with creation and development of the Status Assessment. Weekly
4.1.3.9                  Develop Status Assessment            status reports listing the main activities performed on a project during the previous week,       Status Assessment     CL.010
                                                              activities planned for the next week, milestones met, issues and risks.
                                                              All activities associated with creation and development of the Government Monthly Scorecard.
                         Develop Government Monthly                                                                                                             Government Monthly
4.1.3.10                                                      This document captures the project health factors including schedule, cost, performance and                          CL.020
                         Scorecard                                                                                                                              Scorecard
                                                              enterprise change events.
                                                              All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                Contractor Monthly
4.1.3.11                 Develop Contractor Monthly Scorecard This document captures the contractor's project health factors including schedule, cost,                                CL.030
                                                                                                                                                                Scorecard
                                                              performance and enterprise change events.
                                                              All activities associated with managing the termination of a decommissioned system or
                         Conduct Other Program Management
4.1.3.12                                                      equipment. The activities include planning, documenting, coordinating, and inspecting
                         Activities
                                                              decommissioned systems or equipment.
4.1.3.13                 Develop Lessons Learned Document     All activities associated with developing the Develop Lessons Learned Document.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                            WBS Definition                                                                                       Work Product     WPG Code
WBS #
                                                                 All engineering activities in support of the delivery of service, to include development of
                                                                 modifications, documentation, testing, and configuration management. It includes the
4.2          Second Level Engineering
                                                                 evaluation, prototype, test and implementation of technology refresh initiatives, as well as
                                                                 Federal Student Aid and contractor staffing as applicable.
                                                                 All activities associated with configuration management, maintenance, and control of the
                                                                 operational baseline of Federal Student Aid systems and leased services by authorizing and
                                                                 releasing all modifications of systems, subsystems, component equipment, and software
4.2.1            Configuration Management                        programs to operational systems and facilities. It includes ensuring that appropriate
                                                                 documentation is developed and delivered to establish and maintain the system/service
                                                                 baseline. It also includes reviewing and analyzing initial contractor specifications and design to
                                                                 ensure conformance with government requirements.
                                                                 All activities associated with establishing and maintaining security policies and procedures for
                                                                 FSA systems and subsystems, including assessing information security capabilities and levels
                                                                 of effectiveness for all operational FSA systems. It includes supporting the analysis and
                                                                 prioritization of appropriate security measure enhancements or upgrades for all operational
4.2.2            Information System Security                     FSA systems, and verifying and analyzing security features incorporated in new or modified
                                                                 systems. It also includes administering the security of software development and distribution
                                                                 platforms, and for the physical security of software development systems, analyzing source and
                                                                 impact of incursions or attempted incursions, and determining necessary corrective response
                                                                 and implementing corrections.



                                                                 All activities associated with conducting the Security, C&A and Post-Implementation Evaluation.
                                                                 Report documenting the results of the Security, Certification and Accreditation (C&A) and Post
                                                                                                                                                                 Security, C&A, and
                        Develop Security, C&A, and Post-         Implementation Evaluation. The purpose of the report is to review and ensure that each general
4.2.2.1                                                                                                                                                          Post-Implementation IM.040
                        Implementation Evaluation                support system's and major application's security controls are implemented and/or documented
                                                                                                                                                                 Evaluation
                                                                 in compliance with the U.S. Department of Education, U.S. Office of Management and Budget
                                                                 (OMB), and National Institute for Standards and Technology (NIST) guidance.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                               WBS Definition                                                                                           Work Product        WPG Code
WBS #
                                                                  All activities associated with producing, delivering, and reviewing Federal Student Aid
                                                                  programmatic technical documents and contractor technical documentation deliverables. It
                                                                  includes managing, coordinating, editing, scheduling, auditing, and assembling documents and
4.3          Technical Documentation                              review packages necessary to the functioning of the program. It also includes acquiring, writing,
                                                                  assembling, reproducing, packaging, and shipping the data. It includes the activities involved in
                                                                  converting data from contractor format into government format, and reproducing and shipping
                                                                  the data.
                                                                  All activities associated with developing and updating Technical Documentation for the
4.3.1              Develop Technical Documentation
                                                                  Implementation Stage.
                                                                  All activities associated with developing the Data Conversion Execution Report. This report                Data Conversion
4.3.1.1                 Develop Data Conversion Execution Report                                                                                                                                 IM.010
                                                                  documents the results of the data conversion and/or migration activities.                                  Execution Report
                                                                  All activities associated with developing the Release Version Description Document. Primary                Release Version
                        Develop Release Version Description
4.3.1.2                                                           configuration control document used to track and control versions of software and hardware                 Description         IM.020
                        Document
                                                                  being released to implementation, testing, or final operational environment.                               Document
                                                                  All activities associated with developing the Release Notes. Any technical notes that
4.3.1.3                 Develop Release Notes                                                                                                                                Release Notes       IM.030
                                                                  accompany the release of the system and are needed for ongoing maintenance.
                                                                  All activities associated with developing the IV&V Final Report. This report documents the final
4.3.1.4                 Develop IV&V Final Report                 results of the Independent Validation & Verification (IV&V) process, detailing all findings and            IV&V Final Report   IM.050
                                                                  “lessons learned”.
                                                                  All activities associated with developing the Post Implementation Verification Plan. This plan
                        Develop Post Implementation Verification                                                                                                             Post Implementation
4.3.1.5                                                           describes the overall approach for testing once a system is moved to production. The plan most                                 IM.060
                        Plan                                                                                                                                                 Verification Plan
                                                                  include details on First Live Batch Testing and Post Implementation Support Period Testing
                                                                  and the roles and responsibilities, highand administrative planning,and schedules for testing.
                                                                  All activities associated with business level tests to be performed organizing, directing,
4.4          Infrastructure Support                               coordinating, controlling, and approval actions to support second level engineering processes
                                                                  and work.
                                                                  All activities associated with efforts to maintain, modernize, and relocate the buildings,
                   Conduct Utilities, Building and Grounds Upkeep
4.4.1                                                             structures, roads, grounds, and support equipment in support of the Implementation Stage. It
                   and Maintenance
                                                                  includes recurring costs of utilities (i.e., water, electric, gas, oil, etc.).
                                                                  All activities associated with efforts to maintain, upgrade, or modify operational and
                                                                  administrative communications services required to sustain the operation and maintenance of
4.4.2              Procure Telecommunications
                                                                  the Federal Student Aid facilities in support of the Implementation Stage. It also includes leases
                                                                  and other recurring telecommunication costs.
                                                                  All activities associated with efforts to modernize and upgrade buildings, structures, roads, and
                   Conduct Building and Infrastructure
4.4.3                                                             support equipment including providing necessary information technology and utility upgrades,
                   Modernization and Improvements
                                                                  and accessibility.
                                                                    All activities associated with providing physical security for a facility or system including security
4.4.4             Conduct Physical Security
                                                                    guards, fencing, cipher locks, etc. It also includes upkeep and maintenance of these items.
                                                                    All activities associated with satisfying environmental, energy conservation, occupational safety
                                                                    and health, and hazardous materials laws and regulations for the program and its products.
             Environmental and Occupational Safety and Health
4.4.5                                                               This includes Environmental Impact Statements, Assessments, and Due Diligence Audits,
             Compliance
                                                                    design reviews for energy conservation and employee safety elements, and Occupational
                                                                    Safety and Health (OSH) and other related activities.




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                                                PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                             WBS Definition                                                                                      Work Product       WPG Code
WBS #
                                                                  All activities associated with the development and delivery of initial, refresher, and attrition
                                                                  training for implementation personnel. This includes contractor provided costs associated with
4.5          Implementation Training
                                                                  specific training. Training costs include course conduct (including instructor and facilities costs)
                                                                  and materials.
                                                                  All activities associated with the development and delivery of initial, refresher, and attrition
                                                                  training for implementation personnel. This includes contractor provided costs associated with
4.5.1            Training Plan
                                                                  specific training. Training costs include course conduct (including instructor and facilities costs)
                                                                  and materials.
                                                                  All activities associated with developing the Training Plan. This document lists the training to
4.5.1.1                 Develop Training Plan                     be provided or arranged for Federal Student Aid end-users and support staff, including:              Training Plan     CV.200
                                                                  prerequisites, courses, course curricula, and attendees.
                                                                  All activities associated with the development of implementation training for Federal Student
                                                                  Aid and contractor personnel. This includes contractor provided costs associated with specific
4.5.2            Develop Training Course and Materials
                                                                  training. Costs include course development (including instructor and facilities costs) and
                                                                  materials.
                                                                  All activities associated with the delivery of implementation training for implementation
4.5.3            Conduct Training                                 personnel. This includes contractor provided costs associated with specific training. Training
                                                                  costs include course conduct (including instructor and facilities costs) and materials.
                                                                  Travel cost, including per diem, to and from sites to perform any type of Support and
4.6              Travel
                                                                  Improvement work or training.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                               WBS Definition                                                                                    Work Product        WPG Code
WBS #

                                                                    All activities required for the Support and Improvement Stage, including directly operating,
5.0       Support and Improvement Stage                             providing maintenance functions (both scheduled and unscheduled), and furnishing technical
                                                                    and logistics support for maintenance of systems, sub-systems, services or equipment.

                                                                   All administrative activities associated with planning, organizing, managing, and directing
5.1           Program Management
                                                                   actions required in support of operating and maintaining the solution.
                                                                   All activities associated with planning, authorizing, and managing all actions that must be
                                                                   accomplished for operation and maintenance of the solution. This includes preparing project-
                   Program Planning, Authorization, Management
5.1.1                                                              specific input to agency-level planning documents. It also includes activities associated with
                   and Control
                                                                   security control, as well as activities required to ensure that all cost, schedule, operational
                                                                   performance, and benefit objectives are met.
                                                                   All activities associated with awarding, issuing, modifying, monitoring, and managing solution-
5.1.2              Perform Contract Management                     related contracts, such as logistics contracts, service management contracts, equipment repair
                                                                   contracts, and maintenance contracts.
                                                                   All activities associated with developing the Program Management Documentation for the
5.1.3              Program Management Documentation
                                                                   Construction and Validation Stage.
                                                                   All activities associated with updating, as needed, the Government Project Mangement Plan.
                                                                   This document describes how Federal Student Aid addresses planning and scoping;
                                                                   governance; organizational change management; stakeholder management; requirements
5.1.3.1                 Update Business Case
                                                                   management; communications management; risk management; issues management; resource
                                                                   management; quality management; performance management; status reporting; evaluation;
                                                                   and, closure for the project.
                                                                   All activities associated with developing the Plan of Action & Milestones Report (POA&M). This Plan of Action &
                        Develop Plan of Action & Milestones Report
5.1.3.2                                                            report addresses and tracks all weaknesses identified by audits, assessments, reviews and       Milestones Report      CV.020
                        (POA&M)
                                                                   evaluations.                                                                                    (POA&M)
                                                                    All activities associated with developing the Post-Implementation Review Report. The Post-
                                                                    implementation Review (PIR) Report is generated during the Support & Improvement stage.
                                                                    This report is intended for:
                        Develop Post-Implementation Review          · Exploring a project‟s Return on Investment (ROI) by examining the differences between           Post-Implementation
5.1.3.3                                                                                                                                                                                   SI.020
                        Report                                      estimated versus actual investment costs and benefits.                                            Review Report
                                                                    · Providing a set of recommendations that can be used as the basis for improvements in the
                                                                    investment management process. Wherever ROI falls short of the expected goals, “lessons
                                                                    learned” are provided that could be implemented for future efforts.
                                                                    All activities associated with developing the Maintenance and Operations Plan. This plan
                                                                    documents all ongoing activities necessary to operate and maintain the system in good
                                                                    functioning condition. This plan includes a description of the resources required and their       Maintenance and
5.1.3.4                 Develop Maintenance and Operations Plan                                                                                                                           CV.140
                                                                    responsibilities, operational procedures for system startup and restart, backup and recovery,     Operations Plan
                                                                    system archiving, and job scheduling. In addition, this plan addresses any training required by
                                                                    the user community in order to use the system.
                                                                    All activities associated with developing the Change Request. This document describes the
5.1.3.5                 Develop Change Request                      reason, scope and impacts of a request for a change in an existing or planned system (and         Change Request      IV.230
                                                                    includes changes driven by the retirement of a phased-out system.)




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

           WBS Element                                           WBS Definition                                                                                          Work Product         WPG Code
WBS #
                                                                 The Operational Analysis (OA) document is a periodic assessment of cost, performance, and
                                                                 risk trends of operational assets over time and is essential for minimizing ownership costs and
                                                                 the impact of performance problems. OA enables maintenance of operational assets at the
                                                                 right size and condition to support Federal Student Aid‟s performance goals and the service
                                                                                                                                                                         Operational Analysis
5.1.3.6                  Develop Operational Analysis Document   needs. The primary objective is to minimize ownership cost by controlling labor costs and                                    SI.030
                                                                                                                                                                         Document
                                                                 improving how the asset performs its intended function. OA also determines why problems
                                                                 arose and how savings were realized as the basis for “lessons learned” that can be applied to
                                                                 other investment programs or overall Federal Student Aid investment planning and control
                                                                 processes.
                                                                 All activities associated with creation and development of the Status Assessment. Weekly
5.1.3.7                  Develop Status Assessment               status reports listing the main activities performed on a project during the previous week,             Status Assessment    CL.010
                                                                 activities planned for the next week, milestones met, issues and risks.
                                                                 All activities associated with creation and development of the Government Monthly Scorecard.
                                                                                                                                                                         Government Monthly
5.1.3.8                  Develop Government Monthly Scorecard    This document captures the project health factors including schedule, cost, performance and                                CL.020
                                                                                                                                                                         Scorecard
                                                                 enterprise change events.
                                                                 All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                         Contractor Monthly
5.1.3.9                  Develop Contractor Monthly Scorecard    This document captures the contractor's project health factors including schedule, cost,                                     CL.030
                                                                                                                                                                         Scorecard
                                                                 performance and enterprise change events.
                                                                 All activities associated with managing the termination of a decommissioned system or
                         Conduct Other Program Management
5.1.3.10                                                         equipment. The activities include planning, documenting, coordinating, and inspecting
                         Activities
                                                                 decommissioned systems or equipment.
5.1.3.11                Develop Lessons Learned Document         All activities associated with developing the Lessons Learned Document.
5.2           Software and Hardware Maintenance/Modifications    All activities associated with maintenance and modification of hardware and software.
5.2.1              Perform Software and Hardware Maintenance     All activities associated with maintenance of hardware and software.
                   Perform Software/Hardware/Process             All activities associated with implementation of modifications to in-service hardware, software,
5.2.2
                   Modifications                                 and processes.
                                                                 All non-maintenance activities associated with directly operating or monitoring the solution.
5.3           Systems Operations                                 This includes computer operations, system administration, system security administrators,
                                                                 information security assessments, audits, etc.
                                                                 All activities associated with on-the-job training, attrition training, and refresher training of
                                                                 personnel who directly operate, maintain, or provide support functions of the solution. This
5.4           In-Service Training
                                                                 includes contractor provided costs associated with specific training. Training costs include
                                                                 course conduct (including instructor and facilities costs).
                                                                 All activities associated with the development of a plan for refresher and attrition training for In-
5.4.1              Develop Training Plan                         Service personnel. This includes contractor provided costs associated with specific training.
                                                                 Training costs include course conduct (including instructor and facilities costs) and materials.
                                                                 All activities associated with the development of refresher and attrition training for Federal
                                                                 Student Aid and contractor personnel. This includes contractor provided costs associated with
5.4.2              Develop Training Course and Materials
                                                                 specific training. Costs include course development (including instructor and facilities costs)
                                                                 and materials.
                                                                 All activities associated with the delivery of refresher and attrition training for Federal Student
                                                                 Aid and contractor personnel. This includes contractor provided costs associated with specific
5.4.3              Coduct Training
                                                                 training. Training costs include course conduct (including instructor and facilities costs) and
                                                                 materials.




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                                              PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                              WBS Definition                                                                                       Work Product       WPG Code
WBS #
                                                                   All activities associated with business and administrative planning, organizing, directing,
5.5          Infrastructure Support                                coordinating, controlling, and approval actions to support second level engineering processes
                                                                   and work.
                                                                   All activities associated with efforts to routinely maintain, modernize, and relocate the buildings,
                  Conduct Utilities, Building and Grounds Upkeep
5.5.1                                                              structures, roads, grounds, and support equipment. It includes recurring costs of utilities (i.e.,
                  and Maintenance
                                                                   water, electric, gas, oil, etc.).
                                                                   All activities associated with efforts to maintain, upgrade, or modify operational and
                                                                   administrative communications services required to sustain the operation and maintenance of
5.5.2             Procure Telecommunications
                                                                   the Federal Student Aid facilities. It also includes leases and other recurring telecommunication
                                                                   costs.
                                                                   All activities associated with efforts to modernize and upgrade buildings, structures, roads, and
                  Conduct Building and Infrastructure
5.5.3                                                              support equipment including providing necessary information technology and utility upgrades,
                  Modernization and Improvements
                                                                   and accessibility.
                                                                   All activities associated with efforts to provide physical security for a facility or system including
5.5.4             Conduct Physical Security                        security guards, fencing, cipher locks, etc. It also includes upkeep and maintenance of these
                                                                   items.
                                                                   All activities associated with depot level support to Federal Student Aid prime mission
5.6          Logistics Support
                                                                   equipment and associated support equipment.
                                                                   All engineering activities in support of the delivery of service, to include development of
                                                                   modifications, documentation, testing, and configuration management. It includes the
5.7          Second Level Engineering
                                                                   evaluation, prototype, test and implementation of technology refresh initiatives, as well as
                                                                   Federal Student Aid and contractor staffing as applicable.
                                                                   All activities associated with configuration management, maintenance, and control of the
                                                                   operational baseline of Federal Student Aid systems and leased services by authorizing and
                                                                   releasing all modifications of systems, subsystems, component equipment, and software
5.7.1             Configuration Management                         programs to operational systems and facilities. It includes ensuring that appropriate
                                                                   documentation is developed and delivered to establish and maintain the system/service
                                                                   baseline. It also includes reviewing and analyzing initial contractor specifications and design to
                                                                   ensure conformance with government requirements.
                                                                   All activities associated with creation and development of the Annual Self Assessment and the
5.7.2             Annual Self Assessment
                                                                   required documentation.
                                                                   All activities associated with creation and development of the Annual Self Assessment. The
                                                                   security assessment report contains: (i) the results of the security assessment (i.e., the
                                                                   determination of the extent to which the security controls are implemented correctly, operating
                                                                   as intended, and producing the desired outcome with respect to meeting the security                    Annual Self
5.7.2.1                 Conduct Annual Self Assessment                                                                                                                                     SI.010
                                                                   requirements for the system); and (ii) recommendations for correcting efficiencies in the              Assessment
                                                                   security controls and reducing or eliminating identified vulnerabilities. The security assessment
                                                                   report is part of the final accreditation package along with the updated system security plan and
                                                                   plan of action and milestones.
                                                                   All activities associated with maintaining software license currency for assemblers, compilers,
5.7.3             Procure/Renew Software Licenses                  code libraries, and Commercial-off-the-Shelf (COTS)/Commercially Available Software
                                                                   systems.
                                                                   Travel cost, including per diem, to and from sites to perform any type of Support and
5.8          Travel
                                                                   Improvement work or training.




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                                               PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                            WBS Definition                                                                                      Work Product          WPG Code
WBS #
                                                                 All activities associated with disposal management, dismantling/demolition/removal,
6.0       Retirement Stage                                       restoration, degaussing or destruction of storage media, and salvage of decommissioned
                                                                 equipment, systems, or sites.
                                                                 All activities associated with managing the termination of a decommissioned system or
6.1           Program Management                                 equipment. The activities include planning, documenting, coordinating, and inspecting
                                                                 decommissioned systems or equipment.
                                                                 All activities associated with developing the Program Management Documentation for the
6.1.1              Program Management Documentation
                                                                 Retirement Stage.

                                                                 All activities associated with developing the Integrated Baseline Review Report. TThe
                                                                 Integrated Baseline Review (IBR) Report is a briefing package that documents the findings of
                                                                 the Integrated Baseline Review. Conducting an IBR is part of Earned Value Management. This
                                                                 process is an opportunity to ensure that the scope of work identified in the Statement of
                                                                 Objectives has been incorporated into the contractor‟s plan to execute the contract or task

                                                                 The briefing package contains several documents, which together form the Performance
                                                                 Measurement Baseline. These documents include:                                                      Integrated Baseline
6.1.1.1            Develop Integrated Baseline Review Report                                                                                                                               DF.200
                                                                 · Work Breakdown Structure (WBS)                                                                    Review Report
                                                                 · WBS Dictionary
                                                                 · Earned Value Management (EVM) System Description
                                                                 · Organizational Breakdown Structure (OBS)
                                                                 · Control Account Plans (CAP): Basis of Estimates (BOE), Assumptions, and Risks
                                                                 · Responsibility Assignment Matrix (RAM)
                                                                 The contractor needs to deliver a Performance Measurement Baseline as the end result of an
                                                                 Integrated Baseline Review.

                                                                 All activities associated with developing the Change Request. This document describes the
6.1.1.2            Develop Change Request                        reason, scope and impacts of a request for a change in an existing or planned system (and           Change Request        IV.230
                                                                 includes changes driven by the retirement of a phased-out system.)
                                                                 All activities associated with developing the retirement plan of the initiative. Document
                                                                                                                                                                     System Retirement
6.1.1.3            Develop System Retirement Plan                describing the system retirement strategy, the system disposal strategy, the solution retirement                          RE.010
                                                                                                                                                                     Plan
                                                                 requirements list, and the data/documentation plan.
                                                                 All activites associated with developing the plan for the disposal of the initiative. Documents
                                                                 the data that needs to be preserved when the system is disposed of, the timeline for the
                                                                                                                                                                     System Disposal
6.1.1.4            Develop System Disposal Plan                  disposal activities, the software components and data to be preserved, the equipment and                                  RE.020
                                                                                                                                                                     Plan
                                                                 software disposal plan, and the archival of lifecycle products. The overall plan should contain a
                                                                 security component.
                                                                 All activities associated with creation and development of the Status Assessment. Weekly
6.1.1.5            Develop Status Assessment                     status reports listing the main activities performed on a project during the previous week,         Status Assessment     CL.010
                                                                 activities planned for the next week, milestones met, issues and risks.
                                                                 All activities associated with creation and development of the Government Monthly Scorecard.
                                                                                                                                                                     Government Monthly
6.1.1.6            Develop Government Monthly Scorecard          This document captures the project health factors including schedule, cost, performance and                            CL.020
                                                                                                                                                                     Scorecard
                                                                 enterprise change events.




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                                                                                                                                                                6c16c35c-3e58-4f54-be54-b5f8f4dc9e7b.xls
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                                               PROPOSED Federal Student Aid Work Breakdown Structure

          WBS Element                                               WBS Definition                                                                                    Work Product         WPG Code
WBS #
                                                                    All activities associated with creation and development of the Contractor Monthly Scorecard.
                                                                                                                                                                      Contractor Monthly
6.1.1.7          Develop Contractor Monthly Scorecard               This document captures the contractor's project health factors including schedule, cost,                               CL.030
                                                                                                                                                                      Scorecard
                                                                    performance and enterprise change events.
                                                                    All activities associated with managing the termination of a decommissioned system or
6.1.1.8          Conduct Other Program Management Activities        equipment. The activities include planning, documenting, coordinating, and inspecting
                                                                    decommissioned systems or equipment.
6.1.1.9          Develop Lessons Learned Document                   All activities associated with developing the Lessons Learned Document.
                                                                    All activities associated with disposal management, dismantling/demolition/removal,
6.2          Retirement and Disposal                                restoration, retirement, degaussing or destruction of storage media, and salvage of
                                                                    decommissioned equipment, systems, or sites.
6.2.1            Execute System Retirement Plan                     All activities associated with executing the System Retirement Plan.
6.2.2            Execute System Disposal Plan                       All activities associated with executing the System Disposal Plan.
                                                                    All activities associated with satisfying environmental, energy conservation, occupational safety
                                                                    and health, and hazardous materials laws and regulations for the program and its products.
                 Environmental and Occupational Safety and
6.2.3                                                               This includes Environmental Impact Statements, Assessments, and Due Diligence Audits,
                 Health Compliance
                                                                    design reviews for energy conservation and employee safety elements, and Occupational
                                                                    Safety and Health (OSH) and other related activities.
                                                                    All activities associated with planning end-state environmental assessments and cleanup,
6.2.3.1                 Plan Environmental Activities
                                                                    abatement, and disposal of hazardous materials as stipulated by laws and regulations.
                                                                    All activities associated with conducting end-state environmental assessments and cleanup,
6.2.3.2                 Conduct Environmental Activities
                                                                    abatement, and disposal of hazardous materials as stipulated by laws and regulations.

6.3          Contract Closeout                                      All activities associated with planning the closeout of the relevant contracts
                 Verify all contractual deliverables and reports    All activities associated with verifying all contractual deliverables and reports have been
6.3.1
                 have been received and accepted                    received and accepted.
6.3.2            Retrieve and verify to inventory all GFP and GFI   All activities associated with retrieving GFP and GFI and verifying GFP and GFI inventory.
                 Retrieve all contractor access to Government       All activities associated with identifying and de-activating contractor access to Government
6.3.3
                 facilities and systems                             facilities and systems.
                 Document final contractor evaluation within 30
6.3.4                                                               All activities associated with documenting contractor performance.
                 days of contract completion
                                                                    All activities associated with disposing of or providing system related data to Federal Student
6.3.5            Perform Data Transfer and Disposal
                                                                    Aid.
                                                                    Travel cost, including per diem, to and from sites to perform any type of Retirement work or
6.4          Travel
                                                                    training.




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Description: Startup Funding Request document sample