Elk Horn-Kimballton School Board by dfgh4bnmu

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									                             Elk Horn-Kimballton School Board
                         Special Joint Meeting with Exira School Board
                                         March 4, 2010

President Smith called the special joint meeting of the Elk Horn-Kimballton and Exira Board of
Directors to order at 6:00 p.m.in the Exira Media Center with all Elk Horn-Kimballton directors
and EH-K administration present. Present were Exira Directors: Tom Benton, Denise Walker,
Ryan Wilson, and Tom Christofferson. Also present Rod Montang, Exira Supt, Lanny Kliefoth,
HS Principal, and Cindy Paulson, Exira Board Secretary. Media present: KSOM and KJAN
radio stations. Public was also present. Petersen moved to approve the agenda, second by Parker;
ayes all motion carried.

Discussion was held regarding whole-grade sharing building assignments. Several scenarios were
mentioned in regards to possible whole grade sharing building assignments. Mr. Montang and
Mr. Hjelle shared their opinions regarding size for a viable district. Mr. Montang believes that a
viable small district would be 500-600 students while Mr. Hjelle feels that a viable district would
be 300 students. Jason Madsen from Exira addressed the Board stating that he believes that the K-
8 students should be housed in Elk Horn with the 9-12 students housed in Exira.

Pres. Smith stated that he felt both Boards came into the meeting tonight knowing that no
decision regarding the whole grade building assignment would be made tonight. Both Boards
stated that more community input is needed. Fahn moved to table action to affirm whole grade
building assignments, second by Larsen; motion carried 5-0.

The boards then took a five minute recess. At 7:14 p.m. Larsen moved to proceed into closed
session for the purpose of discussing shared superintendent candidates under Iowa Code 21.5(l)
(i), second by Fahn; motion carried 5-0.

At 7:43 p.m. Fahn moved to return to open session, second by Larsen; motion carried 5-0. The
superintendent candidate who was the Districts’ first choice has withdrawn his name from
consideration. The Districts will interview one or two more candidates. If a viable candidate is
not secured, a search firm may be used to acquire a permanent or interim superintendent.

Discussion then turned to establishing a spring combined board meeting to review share sports
plans for FY2011. Mr. Montang will look for a date the first of April to schedule a shared
meeting to review shared sports plans for FY2011.

Parker moved to adjourn at 8:00 p.m., second by Petersen; ayes all motion carried.




Tami Jacobsen
Secretary to the Board
                              Elk Horn-Kimballton School Board
                             Joint Meeting with Exira School Board
                                       February 26, 2010

President Smith called the special joint meeting of the Elk Horn-Kimballton and Exira Board of
Directors to order at 8:28 p.m. with all Elk Horn-Kimballton directors present. Also present were
Exira Directors: Tom Benton, Denise Walker, and Ryan Wilson and Cindy Paulson, Exira Board
Secretary. Fahn moved to approve the agenda second by Parker; ayes all motion carried.

At 8:29 p.m. Larsen moved to proceed into closed session for the purpose of interviewing a
superintendent candidate under Iowa Code 21.5(l) (i), second by Petersen; ayes all motion
carried.

At 9:45 p.m. Fahn moved to return to open session, second by Parker; ayes all motion carried.

Larsen moved to adjourn at 9:46 p.m., second by Petersen; ayes all motion carried.




Tami Jacobsen
Secretary to the Board
                              Elk Horn-Kimballton School Board
                             Joint Meeting with Exira School Board
                                         March 2, 2010


President Smith called the special joint meeting of the Elk Horn-Kimballton and Exira Board of
Directors to order at 8:00 p.m. with all Elk Horn-Kimballton directors present. The following
Exira directors were also present: Tom Benton, Denise Walker, Ryan Wilson, Tom
Christofferson and Board Secretary Cindy Paulson. Fahn moved to approve the agenda second
by Petersen; ayes all motion carried.

At 8:01 p.m. Parker moved to proceed into closed session for the purpose of interviewing a
superintendent candidate under Iowa Code 21.5(l) (i), second by Larsen; motion carried 5-0.

At 9:05 p.m. Fahn moved to return to open session, second by Parker; motion carried 5-0.

Parker moved to adjourn at 9:06 p.m., second by Petersen; ayes all motion carried.




Stacie Larsen
Board Member
                                     EHK Board of Directors Meeting
                                          February 15, 2010

The regular meeting of the Board was called to order in the Family & Consumer Science Room by Pres.
Smith with all directors and Mr. Hjelle present at 7:00 p.m.. Principal Johnson and Secretary Tami
Jacobsen were absent. Also present - Jim Hoflen, Tim and Cindy Fredericksen, Ann Nelsen, Nancy
Watson, and Scott Yates. There was neither correspondence read nor public presenters. Petersen moved to
approve the agenda, second Parker; ayes all.

Fahn moved to approve the consent agenda, second Larsen; motion carried 5-0. Consent agenda included:
A.    Minutes of January 18, 2010
B.    Financial & Personnel Reports
      1. Bills – General Fund – 27,651.31; Management – 1,485.00; PPEL - 3,517.51; Aud. Co.
          LOSST – 2,525.00
       2. Secretary’s reports were reviewed and will be filed as received.
C.    Contract for Jessica Britt – Special Education Associate @ $11.00 per hour
D.    Revised Board Policy 702.8 – Operation of Buses – Adverse Weather Conditions

Superintendent updates were given.

New Business. Consider Clock Bids. Parker moved to accept the bid of $8,924.00 from Electronic
Contracting Company to replace the clock system throughout the building, second Larsen; motion carried
5-0. Tim Fredericksen also updated the Board on some heating equipment repairs that will be done this
summer.

Consider resolution to authorize the sale and issuance of not to exceed $995,000.00 general obligation
school refunding bonds series 2010 and approving the official statement. Petersen moved to adopt the
resolution to authorize the sale and issuance of not to exceed $995,000.00 general obligation school
refunding bonds series 2010 and approving the official statement, second by Fahn ; motion carried 5-0.

Consider participation in the student Leadership Academy – summer 2010. This will be for six junior high
youth to be held at the College of St. Mary’s in July 2010. Larsen moved to participate in the Leadership
academy the summer 2010, second by Parker; motion carried 5-0.

Consider 2009-10 calendar changes – designate April 1 and April 5 as student make-up days. Fahn moved
to use April 1 and April 5, 2010 as student make-up days, second by Larsen; motion carried 5-0.

Consider authorizing the superintendent authority to lengthen school days by 45 minutes if needed to
finish student days by May 28. Parker moved to table until the March 15, 2010 meeting, second by Fahn;
motion carried 5-0.

Consider seniors’ last day. Larsen moved to keep the seniors’ last day as May 12th, second by Petersen;
motion carried 5-0.

Discussion – thoughts from school improvement committee survey of February 4, 2010. The Exira Board
had asked the EH-K Board to react to the idea of hosting K-8 at EH-K and the high school at Exira as part
of the whole grade sharing concept for 2011-12. After discussion the board asked Mr. Hjelle to inform the
Exira superintendent that they do not react favorably to this proposal.

At 8:50 p.m. Parker moved to enter into closed session for the purpose of discussing staff negotiations,
second Fahn; motion carried 5-0. Larsen moved to move out of closed session at 9:05 p.m., second Fahn;
motion carried 5-0.

Parker moved to adjourn, seconded by Larsen; ayes all. Meeting adjourned at 9:06 p.m.


Allan Hjelle
Superintendent
                         Special Meetings of the EH-K Board of Directors
                                        January 14, 2010


A special meeting of the Elk Horn-Kimballton Board of Directors was called to order at 5:00 p.m. by
Pres. Mark Smith with the following directors present – Fahn, Larsen, and Petersen. Parker arrived at
6:00 p.m. The EH-K School Leadership Team was present and included Rochelle Bruns, Earlene
Christensen, Theresa Christensen, Steve Humphrey, and David Johnson. Harry Heiligenthal, IASB
Facilitator and Supt. Hjelle were also present.

The discussion centered on steps the district might consider as it looks at improving student learning
and the in-service needs to improve teacher effectiveness. Much of the discussion centered on release
time for in-service and how that might best be done with minimal effects on student time in the
classroom.

This was a workshop with no action taken. Meeting was adjourned at 7:15 pm.



Minutes by
Allan Hjelle
Superintendent
                                      EH-K Board of Directors Meeting
                                             January 18, 2010


The regular meeting of the Board was called to order in the Family & Consumer Science Room by Pres.
Smith with all directors and administration present at 7:00 p.m. Media present: KJAN and The Daily
Nonpareil. There was neither correspondence read nor public present. Petersen moved to approve the
agenda, second by Fahn; motion carried 5-0. The public hearing to consider an early start for 2010-2011 was
then held. An early start date better accommodates first semester ending at winter break and also coincides
well with Iowa Western’s calendar. Comparable start date to the 2009-2010 school year would be August 18,
2010.

Larsen moved to approve the consent agenda, second by Parker; motion carried 5-0. Consent agenda
included:
A.      Minutes of December 21, 2009 and January 14, 2010 meetings
B.      Financial & Personnel Reports
        1. Bills – General fund - $46,164.83, Management - $1,940.00 PPEL - $3,126.45, and Audubon
            County LOSST - $2,525.00
        2. Secretary’s reports were reviewed and will be filed as received.
C.      Contract to Steve Rold for assistant high school boys basketball coach
D.      Contract to Herb Christensen for bus driver second semester 2010 to replace Teresa Jensen who
        resigned.
E.      Appoint Eric Juelsgaard to the EH-K Trust Fund Scholarship Committee Three Year term 2010-2012


Superintendent updates were given. The FY 2011 Regular Program New Money Report from Iowa School
Finance Information Services was discussed. Based on 2% allowable growth for fiscal year 2011 the District
will be down $72,483 or 4.4% new money from fiscal year 2010.

Principal Johnson gave his updates.

New Business - Connie Burns and Daniel then asked the Board to allow continued sharing of soccer with
Atlantic. Following discussion, Parker moved to allow sharing of soccer with Atlantic with the same terms as
in previous years, second by Fahn; motion carried 5-0. Following perusal of the 2008-09 audit report Parker
moved to approve the report as received, second by Petersen; motion carried 5-0. Fahn moved to accept the
resignation of Doug Newton from Junior High boys track coach for the spring of 2011 providing a suitable
replacement is found, second by Larsen; motion carried 5-0. Procedures and options to replace the
superintendent for 2010-2011 were then discussed. Mr. Montang at Exira has resigned for next year. Now
would be a good time to look for a superintendent to be shared between the two districts. The shared position
will be advertised and if a suitable candidate is not located, a search firm could be used. Parker moved to
begin the process to hire a superintendent to be shared between the Exira and Elk Horn-Kimballton Districts,
second by Fahn; motion carried 5-0. Petersen moved to approve the “Race to the Top Application” second by
Parker; motion carried 5-0. Emily Smith has been coaching the wrestling cheerleaders to help out Nikki
Bricker who is coaching the basketball cheerleaders. Mr. Hjelle would like to pay Smith for her work.
Following discussion, Parker moved to pay Emily Smith $500 for coaching the wrestling cheerleaders, second
by Larsen; motion carried. Following a brief discussion Petersen moved to authorize the district to negotiate
two-way whole grade sharing with Exira for the 2011-12 school year, second by Parker; motion carried 5-0.

Fahn moved to adjourn, second by Petersen; ayes all. Meeting adjourned at 8:30 p.m.


Tami Jacobsen
Board Secretary
                             EH-K Board of Directors Meeting
                                  December 21, 2009


The regular meeting of the Board was called to order in the Family & Consumer Science
Room by Pres. Smith with all directors, Mr. Hjelle, Mike Howard, and Trevor Schroeter
present at 6:00 p.m. There was no correspondence read or public presenters. Fahn moved to
approve the agenda, second by Larsen; motion carried 5-0.

Parker moved to approve the consent agenda, second by Petersen; motion carried 5-0.
Consent agenda included:
   A.     Minutes of November 16, 2009, December 2, 2009, and December 17, 2009
          meetings
   B.     Financial & Personnel Reports
          1. Bills – General Fund $27,018.63; PPEL - $2,525.00; Shelby Co. LOSST -
              $1,075.00; Audubon Co. LOSST - $2,525.00
          2. Secretary’s reports were reviewed and will be filed as received

New Business – Discussion/Action – Renewable Energy Grant and Program presented by
Mike Howard was moved up in the agenda to accommodate the presenters. Mike Howard
and Trevor Schroeter presented regarding a $50,000 grant that has been applied for by Iron
Eagle Technologies (plus a $25,000 match) through the Iowa Power Fund. If awarded, the
grant will be used to set up a renewable energy lab at the school to be used for student and
adult education. The lab will consist of methods for using renewable energy including solar
panels. The grant/matching funds will be used to devise curriculum for lessons on renewable
energy methods as well as installation of the equipment. No action was taken.

Superintendent’s updates were given.

Mr. Johnson was absent thus no principal report was given. The Board did look at the Iowa
Youth Survey data that was included in the packet by Mr. Johnson.

The Board then discussed sessions that each had attended at the IASB convention. The board
then perused recommendations for sharing all sports developed at a December 4, 2009
meeting of the Exira and EH-K Administration and Athletic Directors. Following discussion,
Parker moved to indefinitely share all sports with Exira effective spring 2010, second by
Petersen; motion carried 5-0.

Board Policy Series 700, 800, 900 and 1000 were then reviewed by the Board.

Fahn moved to adjourn, second by Petersen; ayes all. Meeting adjourned at 7:39.



Tami Jacobsen
Board Secretary

								
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